Item No. 3.
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:OFFICE OF THE CITY MANAGER
BY:MATTHEW BAUMGARDNER, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DATE:SEPTEMBER 22, 2026
SUBJECT:
ACCEPTANCE OF WORK FOR THE WOODRUFF AVE. PAVEMENT REHABILITATION PROJECT, PHASE 1, BETWEEN FIRESTONE BLVD. AND WASHBURN RD., CAPITAL IMPROVEMENT PROJECT (CIP) NO. 14-14A
EXECUTIVE SUMMARY
The City Council will consider accepting the work for the construction of the Woodruff Ave. Pavement Rehabilitation Project, Phase 1, between Firestone Blvd. and Washburn Rd. (Project), Capital Improvement Project (CIP) No. 14- 14A. Further, the Council will consider approving R.J. Noble Company’s final construction contract amount of $1,798,398, approving transfer of funds, and authorizing the Director of Public Works/City Engineer to file a Notice of Completion with the Los Angeles County Recorder ’s office. The Woodruff Ave. Pavement Rehabilitation Project, Phase 1, between Firestone Blvd. and Washburn Rd. has been completed in accordance with the approved plans and specifications, and staff recommends that the City Council accept the project as complete.
RECOMMENDATION
That the City Council:
1. Accept the work for the Woodruff Ave. Pavement Rehabilitation Project, Phase 1, between Firestone Blvd. and Washburn Rd., Capital Improvement Project (CIP) No. 14-14A;
2. Approve R.J. Noble Company’s final construction contract amount of $1,798,398; and,
3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion indicating the work is complete and has been accepted by the City.
BACKGROUND
On April 23, 2024, the City Council approved plans (Attachment A) and specifications for the Woodruff Ave.
Pavement Rehabilitation Project, Phase 1, between Firestone Blvd. and Washburn Rd., CIP No. 14-14A, and granted authority to advertise for construction bids. On August 27, 2024, the City Council awarded a construction contract in the amount of $1,568,424 to R.J. Noble Company. On November 4, 2024, work commenced and was completed on June 30, 2026.
ANALYSIS
This project rehabilitated the pavement on Woodruff Ave. between Firestone Blvd. and Washburn Rd. The project also included the repair of existing concrete sidewalks, curb and gutter, driveway approaches, ADA compliant curb access ramps, and replacement of striping and pavement markings.
Staff approved four change orders in the amount of $366,349. The first three change orders covered various miscellaneous items such as additional concrete work, additional railroad flagging, supervision, and traffic control, and cost increases due to an extended project duration, for about $130,000. The final change order included 230,000 square feet of a one-inch asphalt concrete leveling course that was added to the project to provide a smoother riding surface, for about $237,000. The final construction contract amount was $1,798,398.
The Woodruff Ave. Pavement Rehabilitation Project, Phase 1, between Firestone Blvd. and Washburn Rd. has been completed in accordance with the approved plans and specifications and staff recommends that the City Council accept the project as complete.
CITY COUNCIL PRIORITIES
Efficiency and Adaptability
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
The final cost of the construction contract, including the original contract amount, net increase in contract quantities and four change orders is $1,798,398. The total project cost is $2,146,320 broken down as follows:
Item Amount
Construction Contract $ 1,568,424
Net Decrease in Contract Quantities ($ 136,375) Change Orders $ 366,349
Final Construction Cost $ 1,798,398
Design and Preliminary Engineering $ 154,640 Construction Inspection and Materials Testing $ 65,297 Construction Engineering and Contract Administration $ 105,595 U.P.R.R. Permit and Administrative Fees $ 22,390 Total Final Project Cost:$ 2,146,320
Sufficient funding is available for this project as shown in the table below:
Account No.Funding Source Amount
26-1-6765 Proposition C
Metro Grant $ 95,963
32-1-6711
SB1
Transportation
Fund
$ 1,377,555
54-1-6711 Proposition C
Local Return $ 535,750
56-1-6711 Measure R Local
Return $ 99,101
56-1-6790 Measure R Local
Return $ 6,939
57-1-6765 Measure M Local
Return $ 31,012
Total Project Funding:$ 2,146,320
Attachments
Attachment A: CIP14-14A - Plans
Attachment B: CIP 14-14A - Notice of Completion
RECORDING REQUEST BY
CITY OF DOWNEY
CITY CLERK
WHEN RECORDED MAIL TO:
City of Downey
Attn: City Clerk
11111 Brookshire Avenue
Downey, CA 90241
Fee Exempt-Government Code G.C. § 27388.1 (a) (1) SPACE ABOVE THIS LINE RESERVED FOR RECORDER’S USE
NOTICE OF COMPLETION
CAPITAL IMPROVEMENT PROJECT NO. 14-14A
WOODRUFF AVENUE PAVEMENT REHABILITATION PROJECT, PHASE 1
BETWEEN FIRESTONE BOULEVARD AND WASHBURN ROAD
NOTICE OF COMPLETION
CAPITAL IMPROVEMENT PROJECT NO. 14-14A
WOODRUFF AVENUE PAVEMENT REHABILITATION PROJECT, PHASE 1
BETWEEN FIRESTONE BOULEVARD AND WASHBURN ROAD
NOTICE IS HEREBY GIVEN THAT:
1. The City of Downey, a municipal corporation, with mailing address at 11111 Brookshire Avenue, Downey, California, 90241- 7016, is the holder of fee title and easements of the property herein after described.
2. Completion Date: June 30, 2026
3. Name and Address of Contractor: R.J. Noble Company, 15505 E. Lincoln Avenue, Orange, CA 92865
4. The property on which said work of improvement was completed is in the City of Downey, County of Los Angeles, State of California, and is described as follows: Woodruff Avenue between Firestone Boulevard and Washburn Road.
5. Description of Work: Pavement rehabilitation of Woodruff Avenue, between Firestone Boulevard and Washburn Road, including reconstruction of failed pavement areas, cold milling of asphalt pavement; construction of asphalt concrete (AC) base course and asphalt rubber hot mix (ARHM) overlay; repair of uplifted, damaged or substandard concrete curb, gutter, sidewalk, drive approaches and curb ramps; installation of 5” conduit underneath the Union Pacific Railroad and 24 SMFO and 48 SMFO communications cables between Stewart & Gray Rd. and Firestone Blvd., adjustments of manhole and utility valve covers to the new grade, replacement of traffic striping, pavement markings and signing; traffic control and all appurtenant work thereto necessary for the proper construction of the contemplated improvements in accordance to Plans and Specification entitled Capital Improvement Project No. 14-14A.
6. Date of Contract: August 27, 2024
7. Surety: Western Surety Company
Matthew Baumgardner, being duly sworn, deposes and says: That he is the Director of Public Works/City Engineer for the City of Downey; that he has read the foregoing Notice of Completion and knows the contents thereof to be true.
ATTEST: CITY OF DOWNEY:
______________________________________________
By: ____________________________________________
Maria Alicia Duarte, CMC, City Clerk Matthew Baumgardner, P.E., Director of Public Works/ City Engineer
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA ) SS
COUNTY OF LOS ANGELES )
Subscribed and sworn to (or affirmed) before me on this __________ day of _______________________________, 2026 by Matthew Baumgardner, proved to me on the basis of satisfactory evidence to be the person who appeared before me.
_______________________________________________
Notary Public