Item No. 3.
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:OFFICE OF THE CITY MANAGER
BY:MATTHEW BAUMGARDNER, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DATE:OCTOBER 13, 2026
SUBJECT:
ACCEPTANCE OF CONTRACT WORK FOR UPGRADING OF THE HEATING,
VENTILATION AND AIR CONDITIONING (HVAC) SYSTEM INCLUDING CONTROLS AT THE MCCAUGHAN GYMNASIUM, CAPITAL IMPROVEMENT PROGRAM (CIP) NO. 26-16
EXECUTIVE SUMMARY
The City Council will consider accepting the contract work for the upgrading of the HVAC system at the McCaughan Gymnasium, CIP No. 26-16: approving FM Thomas Air Conditioning, Inc.’s final construction contract amount of $390,121; and authorizing the Public Works Director/City Engineer to file a Notice of Completion with the Los Angeles County Recorder’s office. The upgrading of the HVAC System at the McCaughan Gymnasium was completed in accordance with the approved plans and specifications, and staff recommends that the City Council accept the project as complete.
RECOMMENDATION
That the City Council:
1. Accept the work for the upgrade of the HVAC System at the McCaughan Gymnasium, CIP No. 26-16;
2. Approve the final construction contract amount of $390,121; and,
3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion indicating the work is complete and has been accepted by the City.
BACKGROUND
On January 27, 2026, the City Council awarded a construction contract in the amount of $390,121 to FM Thomas Air Conditioning, Inc. Work commenced on February 9, 2026 and was completed on March 16, 2026.
ANALYSIS
The project included the removal and replacement of five roof mounted units, minor duct work, new electrical connections, gas line connections, economizers and wall mounted thermostats. In addition, the new HVAC system was designed and programmed to allow staff remote access to control and adjust temperature and ventilation of the facility via computer or iPad.
The project has been completed in accordance with the approved plans and specifications and staff recommends that the City Council accept the project as complete and authorize the Director of Public Works/City Engineer to file a Notice of Completion with the Los Angeles County Recorder ’s Office.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
The final construction contract cost of $390,121 was incurred in the prior fiscal year and charged to account 40-1- 6949 in the Capital Improvement Project Fund, as approved in the Fiscal Year 2025-2026.
Item Account Amount Construction 40-1-
6949-0520
$390,121
Total
Final Project Cost:
$390,121