NOTICE AND CALL OF SPECIAL MEETING OF THE
CITY COUNCIL OF THE CITY OF DUARTE
NOTICE IS HEREBY GIVEN that the majority of the City Council have called for a Special City Council Meeting to be held on Tuesday, January 11, 2022, at 6:00 p.m. in the Duarte City Council Chambers, 1600 Huntington Drive, Duarte, California. The special meeting agenda will appear as follows:
SPECIAL MEETING AGENDA
1. CALL TO ORDER AND ROLL CALL
2. ORAL COMMUNICATIONS
Any person wishing to speak on any items listed on this special meeting agenda, may do so at this time. The opportunity to speak is on a first come, first serve basis. Each person may speak once for no more than 3 minutes. Public comments may be submitted by emailing [email protected] before 6:00 p.m. on the day of the meeting. Under the Brown Act, members of the City Council and staff can respond only with a brief reply to issues raised in Oral Communications, and no action on such matters may take place at this meeting.
3. CONSIDERATION OF ADOPTION OF ORDINANCE NO. 906 AMENDING SECTIONS 2.20.040,
2.22.040, 2.24.040, 2.27.040, 2.28.040, 2.29.040 OF THE DUARTE MUNICIPAL CODE TO CHANGE
THE BEGINNING AND ENDING DATES OF COMMISSIONER TERMS
4. AWARD OF CONTRACT – CITY YARD FENCE AND GATE REPLACEMENT, PROJECT 22-5 TO QUALITY FENCE CO. INC. IN THE AMOUNT OF $238,675.00; BUDGET AMENDMENT OF $262,542.50
5. ANNUAL APPOINTMENT OF CITY COUNCILMEMBERS TO INTERGOVERNMENTAL
ORGANIZATIONS
6. ADJOURNMENT
Dated: January 6, 2022
Annette Juarez, City Clerk
I, Annette Juarez, City Clerk, hereby certify that the foregoing notice of special meeting was posted on January 6, 2022 at the following locations: City Hall – 1600 Huntington Drive Avenue, Duarte Public Safety Department – 1042 Huntington Drive, Duarte Library – 1301 Buena Vista Street, and the City of Duarte website (www.accessduarte.com) not less than 24 hours prior to the meeting and delivered to each member of the Duarte City Council and to the following newspaper:
Pasadena Star-News.
/s/Annette Juarez, City Clerk
AGENDA
SPECIAL MEETING OF THE CITY COUNCIL OFTHE CITY OF
DUARTE, CALIFORNIA
TUESDAY, JANUARY 11, 2022
6:00 PM
CITY COUNCIL CHAMBERS
1600 HUNTINGTON DRIVE, DUARTE, CALIFORNIA 91010
MISSION STATEMENT
With integrity and transparency, the City of Duarte provides exemplary public services in a caring and fiscally responsible manner with a commitment to our community's future CITY COUNCIL:
MARGARET FINLAY, MAYOR
TZEITEL PARAS-CARACCI, MAYOR PRO TEM
SAMUEL KANG, COUNCILMEMBER
TONEY LEWIS, COUNCILMEMBER
JODY SCHULZ, COUNCILMEMBER
VINH TRUONG, COUNCILMEMBER
CESAR GARCIA, COUNCILMEMBER
City/Agency/Authority Staff:
Daniel Jordan, City Manager
Kristen Petersen, Assistant City Manager and Director of Administrative Services Craig Hensley, Community Development Director
Manuel Enriquez, Director of Parks and Recreation
Brian Villalobos, Director of Public Safety Services
Thai Viet Phan, City Attorney
Annette Juarez, City Clerk
ADA ACCESSIBILITY NOTICE: In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, you should contact the City Clerk’s office at (626) 357-7931. Notification no later than 48 hours preceding the meeting will enable the City to make reasonable arrangements to assist your accessibility to this meeting.
Notice: Any documents distributed by the City/Agency/ Authorities to a majority of the City Council/Successor Agency/Housing Authority/Financing Authority Board less than 72 hours prior to the City Council/Successor Agency/Housing Authority/Financing Authority meeting will be made available forpublic inspection at City Hall, 1600 Huntington Drive, Duarte, CA 91010, during normal business hours, except such documents that relate to closed session items or which are otherwise exempt from disclosure under applicable law.
Notice: Duarte City Council meetings are live-streamed and taped for later broadcast on the City’s website.
Attendance at themeeting constitutes consent by members of the public to the City’s and any third party’s use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees. City Council meetings are also broadcast following each meeting through Spectrum Cable, Channel 3, daily at 12:00 p.m. and 7:00 p.m.
1. CALL TO ORDER AND ROLL CALL
2. ORAL COMMUNICATIONS
Any person wishing to speak on any items listed on this special meeting agenda, may do so at this time. The opportunity to speak is on a first come, first serve basis. Each person may speak once for no more than 3 minutes. Public comments may be submitted by emailing [email protected] before 6:00 p.m. on the day of the meeting. Under the Brown Act, members of the City Council and staff can respond only with a brief reply to issues raised in Oral Communications, and no action on such matters may take place at this meeting.
3. CONSIDERATION OF ADOPTION OF ORDINANCE NO. 906 AMENDING SECTIONS 2.20.040,
2.22.040, 2.24.040, 2.27.040, 2.28.040, 2.29.040 OF THE DUARTE MUNICIPAL CODE TO CHANGE
THE BEGINNING AND ENDING DATES OF COMMISSIONER TERMS
4. AWARD OF CONTRACT – CITY YARD FENCE AND GATE REPLACEMENT, PROJECT 22-5 TO QUALITY FENCE CO. INC. IN THE AMOUNT OF $238,675.00; BUDGET AMENDMENT OF $262,542.50
5. ANNUAL APPOINTMENT OF CITY COUNCILMEMBERS TO INTERGOVERNMENTAL
ORGANIZATIONS
6. ADJOURNMENT
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall – 1600 Huntington Drive Avenue, Duarte Public Safety Department – 1042 Huntington Drive, Duarte Library – 1301 Buena Vista Street, and the City of Duarte website (www.accessduarte.com) not less than 24 hours prior to the meeting per Government Code 54954.2.
Dated this 11th day of January, 2022.
/s/Annette Juarez, City Clerk
City op
Duopf e
Agenda Item: _
CM Review:
Fiscal Review:
&
MEETING DATE:
TO:
FROM:
BY
SUBJECT:
RECOMMENDAIION:
FISCAL IMPACT:
AGENDAREPORT
January 11,2022
Mayor and Members of the City Council
Daniel Jordan, City Manager
Thai Viet Phan, Assistant City Attorney
Consideration of adoption of OrdinanceNo. 906, amending Sections
2.20.040, 2.22.040, 2.24.040, 2.27.040, 2.28.040, 2.29.040 0f the Duarte Municipal Code to change the beginning and ending dates of Commissioner terms
Introduce and pass on for second reading Ordinance No. 906, amending Duarte Municipal Code Sections 2.20.040, 2.22.040,
2.24.040, 2.27.040, 2.28.040, 2.29.040, Regarding the Terms of Various Commissioners
None
BACKGROUND
In the summer of 2021, Councilmember Paras-Caracci requested that staff review the Duarte Municipal Code (DMC) provisions relating to the appointment and terms of the City's various commissions. Currently, commissioners are appointed by the City Council, typically for four-year terms, beginning in January of an even-numbered year and ending on the fourth December of their term, which is an odd-numbered year. (Note that the length of the terms of certain commissioners are two years or one year; the implications of the proposed amendment for commissioners with two- and one-year terms will be discussed as well.)
Councilmember Paras-Caracci proposed amending the terms in order to better align them with the election of new councilmembers. Specificallyo under the proposed amendment, commissioner terms would begin in January of odd-numbered years, and the terms would end in December of even-numbered years. This amendment would make City Council elections, which occur in November of even-numbered years, much closer in time to the beginning of commissioner terms.
At the November 9, 2021, City Council meeting, the City Council discussed these potential revisions to the DMC. The Council directed staff to move forward with drafting an ordinance consistent with Mayor Pro Tem Paras-Caracci's proposal. 3 DISCUSSION/ANALYSIS
The analysis of the potential changes to commissioner terms were discussed in detail in the November 9,2021, staffreport and is reiterated below. Council provided direction consistent with staff's report and Mayor Pro Tem Paras-Caracci's proposal, therefore the analysis has not changed for this draft ordinance.
There are six commissions provided for in the DMC: (1) Planning; (2) Economic Development; (3) Traffic Safety; (4) Public Services; (5) Public Safety; and (6) Parks and Recreation. The Mayor's Youth Council is not a commission created under the DMC, therefore its term would not be affected by the discussion here.
Four of the commissions (Planning, Economic Development, Traffrc Safety and Public Services) have standard four-year terms for all commissioners. Public Safety has four commissioners with standards four-year terms, two commissioners with two-year terms, and one commissioner with a one-year term. Parks and Recreation has six commissioners with four-year terms and one commissioner with a one-year term.
With respect to the terms of current commissioners, the proposed amendments would have the following impact:
If Council directs staff to update the commissioner terms, staff would provide draft amendments to the DMC to update the terms of the commissioners whose terms would end on December 31, 2023, to December 31, 2024. This would ensure the application cycles and terms are consistent with an updated timeline;
a
a It should be noted that because there are commission terms ending on December 31, 2021, those commissioners would need to be reappointed or have their seats filled under the curyent DMC provisions due to the timing of this item (e.g., two readings, 30 days to take effect) unless the City Council passes an urgency ordinance or holds a special meeting for the first reading of an ordinance.
Provided below is an overview of how the proposed amendments would impact the timing of the selection of commissioners with four-year terms, two-year terms, and one-year terms. Each over provides an example of current and proposed timeline
Impact on Four-Year Terms
Cunent Term Example
o Begins: January l't of even years (e.g., January I,2022) o Ends: The fourth December 31't from the beginning of the term (e.g., December 31,2025) 2 4-Y ear Current Timeline
Potential Change:
o New Term Begins: January I't of odd years (e.g., January I,2023) o New Term Ends: The fourth December 31't from the beginning of the term (e.g., December 31, 2026)
o Example New Term: January I,2023 - December 3I,2026
Thus, new Councilmembers may participate in the application review and appointrnent process in December ofthe election year and vote to appoint new commissioners in an upcoming January meeting. 4-Year Potential New Timeline
Imnact on Two-Year Terms
Current Term Example
o Begins: January l't of even years (e.g., January 1,2022) o Ends: The second December 3l't from the beginning of the term (e.g., December 31,2023) 2-Y ear Current Timeline
3 Date Event
June Receive applications & interview - December 2019
Iar;mrv 2020 Appoint commissioners/terms begin
November 2020 Council elections
June Receive applications & interview w/new councilmembers - December 202I
Ianuary 2022 commissioners/term
December 2025 End commission term
Date Event
November 2022 Election
December2022 Receive applications & interview w/new councilmemberc January 2023 commissioners/terms
December2026 End commissionterms
Date Event
June Receive & interview - December 2021
Jarrnry 2022 commissioners/terms
November 2022 Council elections
June Receive applications & interview w/new councilmembers - December 2023
December2023 End commission terms
Januarv 2024 Appoint commissioners/terms begin
Potential Change:
o New Term Begins: January I't of odd years (e.g., January 2023) o New Term Ends: The second December 31't from the beginning of the term (e.g., December2024)
o Example New Term: January I,2023 - December 31,2024
2-Year Potential New Timeline
Imnact on One-Year Terms
Current Term Example
o Begins: January l't of each year (e.g., January I,2020) o Ends: December 3l't of the same year (e.g., December 31,2021) Potential Change
o No change is necessary, as the commissioner is selected each year
RECOMMENDATION
It is recommended that the City Council introduce and pass on for second reading Ordinance No. 906, amending Duarte Municipal Code Sections2.20.040,2.22.040,2.24.040,2.27 '040,2.28.040,
2.29.040, Regarding the Terms of Various Commissioners.
FISCAL IMPACT
None
ATTACHMENTS
Ordinance No. 906
4 Date Event
November 2022 Election
December2022 Receive applications & interview ilnew councilmembers Jantnrv 2023 Appoint commissioners/terms begin
December2024 End commission terms
159/012225-0101
16475147.1 a01/06/22
ORDINANCE NO. 906
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF DUARTE, CALIFORNIA, AMENDING DUARTE
MUNICIPAL CODE SECTIONS 2.20.040, 2.22.040, 2.24.040,
2.27.040, 2.28.040, 2.29.040, REGARDING THE TERMS OF
VARIOUS COMMISSIONERS
WHEREAS, the Duarte Municipal Code provides for the creation of the Planning Commission, Public Safety Commission, Parks and Recreation Commission, Economic Development Commission, Traffic Safety Commission, and Public Services Commission; and WHEREAS, the City Council of the City of Duarte appoints commissioners to the various commissions created in the Duarte Municipal Code; and
WHEREAS, the commissioners serve different terms, some of which are for a period of four years, two years, or one year; and
WHEREAS, the commissioners who do not serve one-year terms are appointed at the beginning of each odd-numbered year; and
WHEREAS, the City Council seeks to encourage resident participation and engagement with City elections; and
WHEREAS, adjusting the commissioner terms ending only in odd-numbered years to even-numbered years after an election would further the City Council’s goal of increasing engagement and participation; and
WHEREAS, the City Council seeks to adjust current commissioner terms to avoid shortening their current terms while ensuring the terms coordinate with the election cycle.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DUARTE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The Recitals above are true and correct and incorporated herein by this reference.
SECTION 2. The following sections of the Duarte Municipal Code are amended to read as follows:
2.20.040 - Members and terms.
The commission consists of five members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the city council.
Commissioners shall be appointed for terms of four years commencing on January 1st of odd years and terminating on the fourth occurring December 31st thereafter.
Commissioners appointed in 2022 but prior to the effective date of this ordinance shall have their terms end on December 31, 2022.
Commissioners whose current, existing terms end on December 31, 2023, shall have their terms extended to terminate on December 31, 2024.
If the term of a commissioner commences after January 1st, the term shall be adjusted to a lesser period of time such that the end of the term shall occur on the fourth occurring December 31st after the January 1st when the term normally would have commenced. Notwithstanding anything in this section to the contrary, the city council may make appointments to the commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment. 159/012225-0101
16475147.1 a01/06/22 -2-
2.22.040 - Members and terms.
The commission consists of seven members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the city council.
Commissioners appointed pursuant to Section 2.22.050(a)(1) shall be appointed for terms of four years commencing on January 1st of odd years and terminating on the fourth occurring December 31st thereafter.
Commissioners appointed pursuant to Section 2.22.050(a)(2) and (a)(4) shall be appointed for terms of two years commencing on January 1st of odd years and terminating on the second occurring December 31st thereafter.
Commissioners appointed pursuant to Section 2.22.050(a)(3) shall be appointed for a term of one year commencing on January 1st of each year and terminating on the immediately following December 31st.
Commissioners appointed in 2022 but prior to the effective date of this ordinance shall have their terms end on December 31, 2022.
Commissioners whose current, existing terms end on December 31, 2023, shall have their terms extended to terminate on December 31, 2024.
If the term of a commissioner commences after January 1st, the term shall be adjusted to a lesser period of time such that the end of the term shall occur as follows: (i) for those members defined in Section 2.22.050(a)(1), on the fourth occurring December 31st after the January 1st when the term normally would have commenced; (ii) for those members of the commission defined in Section 2.22.050(a)(2) and (a)(4), on the second occurring December 31st after the January 1st when the term normally would have commenced; and (iii) for the member of the commission defined in Section 2.22.050(a)(3), on the next immediately following December 31st.
Notwithstanding anything in this section to the contrary, the city council may make appointments to the commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment.
2.24.040 - Members and terms.
The commission consists of seven members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the city council.
Except for commissioners appointed pursuant to Section 2.24.050(a)(4), all other commissioners shall be appointed for terms of four years commencing on January 1st of odd years and terminating on the fourth occurring December 31st thereafter.
Commissioners appointed pursuant to Section 2.24.050(a)(4) shall be appointed for a term of one year commencing on January 1st of each year and terminating on the immediately following December 31st.
Commissioners appointed in 2022 but prior to the effective date of this ordinance shall have their terms end on December 31, 2022.
Commissioners whose current, existing terms end on December 31, 2023, shall have their terms extended to terminate on December 31, 2024.
Notwithstanding the foregoing, (i) if the term of a commissioner, except for commissioners appointed pursuant to Section 2.24.050(a)(4), commences after January 1st, the term shall be adjusted to a lesser period of time such that the end of the term shall occur on the fourth occurring December 31st after the January 1st when the term normally would have commenced, and (ii) if the term of the commissioner appointed pursuant to Section 2.24.050(a)(4) commences on a date later than January 1st, the term shall be adjusted to be such lesser period of time such that the termination of the term shall occur on the next immediately occurring December 31st.
Notwithstanding anything in this section to the contrary, the city council may make appointments to the commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment.
159/012225-0101
16475147.1 a01/06/22 -3-
2.27.040 - Members and terms.
The commission consists of seven members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the city council.
Commissioners shall be appointed for terms of four years commencing on January 1st of odd years and terminating on the fourth occurring December 31st thereafter.
Commissioners appointed in 2022 but prior to the effective date of this ordinance shall have their terms end on December 31, 2022.
Commissioners whose current, existing terms end on December 31, 2023, shall have their terms extended to terminate on December 31, 2024.
If the term of a commissioner commences after January 1st, the term shall be adjusted to be such lesser period of time such that the termination of the term shall occur on the fourth occurring December 31st after the January 1st when the term normally would have commenced.
Notwithstanding anything in this section to the contrary, the city council may make appointments to the commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment.
2.28.040 - Members and terms.
The commission consists of five members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the city council.
Commissioners shall be appointed for terms of four years commencing on January 1st of odd years and terminating on the fourth occurring December 31st thereafter.
Commissioners appointed in 2022 but prior to the effective date of this ordinance shall have their terms end on December 31, 2022.
Commissioners whose current, existing terms end on December 31, 2023, shall have their terms extended to terminate on December 31, 2024.
If the term of a commissioner commences after January 1st, the term shall be adjusted to a lesser period of time such that the end of the term shall occur on the fourth occurring December 31st after the January 1st the commencement of the term normally would have commenced.
Notwithstanding anything in this section to the contrary, the city council may make appointments to the commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment.
2.29.040 - Members and terms.
The commission consists of five members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the city council.
Commissioners shall be appointed for terms of four years commencing on January 1st of odd years and terminating on the fourth occurring December 31st thereafter.
Commissioners appointed in 2022 but prior to the effective date of this ordinance shall have their terms end on December 31, 2022.
Commissioners whose current, existing terms end on December 31, 2023, shall have their terms extended to terminate on December 31, 2024.
If the term of a commissioner commences after January 1st, the term shall be adjusted to a lesser period of time such that the end of the term shall occur on the fourth occurring December 31st after the January 1st the commencement of the term normally would have commenced.
Notwithstanding anything in this section to the contrary, the city council may make appointments to the commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment.
159/012225-0101
16475147.1 a01/06/22 -4-
SECTION 3. The City Council finds and determines that this ordinance is exempt from the California Environmental Quality Act (CEQA) under State CEQA Guidelines Section 15060(c)(2), in that the adoption of this Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment, and is further and independently exempt from the California Environmental Quality Act under State CEQA Guidelines Section 15061(b)(3), in that it can be seen with certainty there is no possibility the adoption of this Ordinance will have a significant effect on the environment. In addition, the repeal is exempt under CEQA Guidelines section 15321, relating to the enforcement of a law.
SECTION 4. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause this Ordinance to be published using the alternative summary and posting procedure authorized under Government Code Section 36933(c) by publishing the following:
After first reading of this Ordinance:
SUMMARY OF ORDINANCE NO. 906
NOTICE IS HEREBY GIVEN that the Duarte City Council, at its regular meeting of January 11, 2022, introduced for first reading, Ordinance No. 906 which will amend sections 2.20.040, 2.22.040, 2.24.040, 2.27.040, 2.28.040, and 2.29.040 in the Duarte Municipal Code regarding commissioner terms and time of appointment.
A certified copy of the Ordinance is available for review in the City Clerk’s Office at City Hall, located at 1600 Huntington Drive, Duarte, California 91010. The Ordinance is scheduled to be considered and potentially adopted at the regularly scheduled City Council meeting of January 25, 2022. The Ordinance will take effect 30 days after second reading and adoption.
After second reading/adoption of this Ordinance, if adopted:
SUMMARY OF ADOPTED ORDINANCE NO. 906
NOTICE IS HEREBY GIVEN that on January 25, 2021, the City Council adopted Ordinance No. 906.
ORDINANCE NO. 906
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DUARTE, CALIFORNIA AMENDING SECTIONS 2.20.040, 2.22.040, 2.24.040,
2.27.040, 2.28.040, AND 2.29.040 IN THE DUARTE MUNICIPAL CODE
RELATED TO COMMISSIONER TERMS AND TIME OF
APPOINTMENT
I, ANNETTE JUAREZ, City Clerk of the City of Duarte, DO HEREBY CERTIFY that the above and foregoing Ordinance No. 906 was duly passed and adopted at a regular meeting of the City Council held on January 25, 2022, by the following vote, to wit:
AYES:
NOES:
ABSENT:
THE FOREGOING ORDINANCE IS PASSED, APPROVED, AND ADOPTED by a vote of no less than a majority of City Council at a regular meeting of the City Council of the City of Duarte held on the 25th day of January, 2022.
_______________________________
Margaret Finlay
Mayor
159/012225-0101
16475147.1 a01/06/22 -5-
APPROVED AS TO FORM
_______________________________
Thai Viet Phan,
Assistant City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF DUARTE )
I, Annette Juarez, City Clerk of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Ordinance No. 906 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 25th day of January 2022, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_______________________________
Annette Juarez, City Clerk
City of Duarte, California
City og.
Duapte,
Agenda Item: _
CM Review:
Fiscal Review: ffi
MEETING DAIE:
TO:
FROM:
SUBJECT:
RECOMMENDATION
FISCAL IMPACT:
AGENDAREPORT
January II,2022
Mayor and Members of the City Council
Manuel Enriquez, Director of Parks and Recreation
Award of Contract - City Yard Fence and Gate Replacement, Proj ect 22-5 ; Budget Amendment
Staffrecommends City Council award the construction contract for the City Yard Fence and Gate Replacement to Quality Fence Co.
Inc., as the lowest responsive and responsible bidder in the amount of $238,675.00, in addition to a ten percent contingencY, for a total budget amendment of $262,542.50 from the General Fund.
Budget amendment of $262,542.50 from the General Fund (100- 1610-8100).
BACKGROI.IND
During the latter half of last year, the City Yard experienced a wave of break-ins by homeless individuals andlor other persons living in or around the San Gabriel Riverbed. These break-ins, which often resulted in the theft of City property stored at the site, prompted City staff to reassess the overall security of the space while also putting some temporary measures in place until a permanent solution was approved.
DISCUSSION/ANALYSIS
Following the initial break-ins at the City Yard, upgrades were made to the location's already existing alarm system, surveillance cameras, and lighting. However, the current fencing along the Yard's perimeter was installed in 1988 and is well past its lifespan. Staff believes that a new, well-built fence and gate will greatly enhance the location's security and deter further crimes.
For that reason, staff is recommending the City Yard Fence and Gate Replacement project this evening.
The project scope consists of the removal and haul away of the existing chain link fence, installation of industrial grade Aristo wrought iron fence - 8' tall with l " square pickets, and the installation of a matching wrought iron sliding gate with a safety beam, automatic operator, and entry keypad.
4 On Novemb er 22,2021,the City published an invitation to bid on the City Yard Fence and Gate Replacement, Project 22-S,inaccordance with Duarte Municipal Code (DMC) Section 2.36.060.
On December 6,202I,the City received five (5) bids for the subject project. However, on December 9,2021,the original lowest bidder, DASH Construction Company, withdrew their bid, citing critical enors by their estimator. Therefore, the remaining four (a) bids were reviewed for responsiveness to the bid specification requirements.
The following results were determined to be in conforrnance with the bid documents and specifications. Therefore, staff recommends that the bid be awarded to the lowest responsive and responsible bidder.
Responsive and responsible bidder results:
Quality Fence Co. Inc. .... $ 238,675.00
Nata Construction lnc. $ 239,965.00
J&AEngineeringCorp .........$ 283,500.46
Alcom Fence Company .......... $ 305,344.78
RECOMMENDATION
Staff recommends City Council award the construction contract for the City Yard and Gate Replacement to Quality Fence Co. Inc., as the lowest responsive and responsible bidder in the amount of $238,675.00, in addition to a ten percent contingency, for a total budget amendment of $262,542.50 from the General Fund.
FISCAL IMPACT
Budget amendment of $262,542.50 from the General Fund (100-1610-8100).
1. ,,
3. 4.
2 City og.
Do.oete,
Agenda Item
Fiscal
CM Review
Review
&
MEETING DAIE:
TO:
FROM:
SUBJECT:
RECOMMENDAIION:
FISCAL IMPACT:
AGENDA REPORT
January 11,2022
Mayor and Members of the City Council
Daniel Jordan, City Manager
Annual Appointment of City Councilmembers to Intergovernmental Organizations
It is recommended that the City Council make appointments to intergovernmental organizations for the upcoming year
None
BACKGROUND
Each year, the City Council appoints individual Councilmembers to serve as either a Representative or Alternate to numerous intergovernmental organizations, a list of which is attached to this staff report. These annual appointments typically take place in December or January.
DISCUSSION/ANALYSIS
With the passing of Councilmember Urias, a vacancy currently exists for either a City's Representative/Delegate/Director or Alternate to the following intergovernmental organizations:
Citv Selection Committee: Delegate
a
o
a
Duarte Community Council: Representative
San Gabriel Vallev Economic Partnership: Altemate
Sanitation Districts #15 and #22:Dtector
Unner San Gabriel Workins Groun: Representative (This organization is an informal body consisting of representatives from the Cities of Duarte, Irwindale, and Azusa. Its purpose is to address homelessness in the San Gabriel Riverbed. This organization is not included on the attached list of intergovernmental organizations.) Note also that the City Council may change the City's Representative/Delegate and/or Alternate to intergovernmental organizations for which a current vacancy does not exist. a
5 RECOMMENDATION
It is recommended that the City Council make appointments to intergovernmental organizations for the upcoming year.
FISCAL IMPACT
None.
ATTACHMENTS
A. List of Duarte City Council Intergovemmental Organizations 2 DUARTE CITY COUNCIL _ INTERGOVERI\MENTAL ORGANIZATIONS Jody Schulz
Tzeitel Paras-Caracci
Representative
Alternate
AREA 6.D" EMERGENCY SERVICES
City Manager Representative
Full Council Alternates
CALIFORNIA CONTRACT CITIES
Toney Lewis Delegate
Full Council Alternates
3'd Wednesday - 7:00 p.m.
CITY SELECTION COMMITTEE (COUNTY)
Bryan Urias Delegate
Full Council Alternates
3 or 4 times aye y, at the call of the Chairman
ED CATION CO
LEAGUE OF CALIFORNIA CITIES
Toney Lewis Delegate
Full Council Alternates
I't Thursday - 7:00 p.m.
SGV COUNCIL OF GOVERNMENTS - $50/mo
Samuel Kang Governing Board ReP.
Jody Schulz Alt. Governing Board Rep.
3'd Thu - 4:00
SGV COG - Enerw. Natural
Resources Committee
Tzeitel Paras-Caracci Representative
3rd Wednesday - 3:00 p.m.
SGV COG - Committee
Jody Schulz Representative
Lst Wednesday - 8:30 a.m.
SGV ECONOMIC PARTNERSHIP
Vinh Truong Representative
Bryan Urias Alternate
2nd Tuesday of odd months - L2:00 noon
SGVVECTOR CONTROL DISTRICT - $100/mo
Margaret Finlay Representative
(Appointments made upon occuffence of a vacancy)
2nd Friday - 7:00 a.m.
SANITATION DISTRICTS #15 AND #22-$250/mo
Bryan Urias Director
Margaret Finlay Alternate
4th Wednesday - 1:30 p.m.
SO. CAL. ASSOCIATI OF'GOVERNMENTS
Margaret Finlay Representative
Full Council Alternates
Annual Meeting - April
*Note: Compensated positions
are shown in boxes
DUARTE CO COORDINATING
COUNCIL
Bryan Urias Representative
Toney Lewis Alternate
4th Monday - 7:00 p.m.
DUARTE CO SERVICE COUNCIL
Vinh Truong Representative
Toney Lewis Alternate
DUARTE EDUCATION FOUNDATION
Margaret Finlay Representative
Jody Schulz Alternate
L't Monday - 6:00 p.m.
FOOTHILL EMPL AND TRAINING
CONSORTIUM
Vinh Truong
Samuel Kang
FOOTHILL TRANSIT - $150/mte (4/vr)
Tzeitel Paras-Caracci Delegate
Toney Lewis Alternate
GOLD LINE PHASE II JPA - $100/mte (l/mo)
Tzeitel Paras-Caracci Delegate
Jody Schulz Alternote
2nd Thursday/month - LL:30 a.m.
JOINT POWERS INSURANCE AUTHORITY
Margaret Finlay Director
City Manager/Full Council Alternates
Annual Meeting - July
Delegate
Alternate
Updated: February 2021