Agenda packet — Duarte City Council, June 28, 2022

MEMORANDUM
TO: City Council
FROM: City Manager
DATE: June 21, 2022
SUBJECT: Comments on Agenda Items, Meeting of June 28, 2022 ITEM 4.A. (Special Items). Representatives from the California Department of Transportation (Caltrans) will present information on upcoming maintenance work on the Route 210 Freeway.

ITEM 4.B. (Special Items). Members of the Citrus College Board of Trustees will provide an update on current and planned activities at Citrus College.

ITEM 4.B. (Special Items). A representative from the San Gabriel Valley Mosquito and Vector Control District will present information on promoting mosquito safety.

ITEM 7.F. (Consent Calendar). Staff is recommending that the City Council proclaim the week of June 19 through June 25, 2022, as National Mosquito Control Awareness Week in the City of Duarte.

ITEM 7.G. (Consent Calendar). Staff is recommending that the City Council adopt the following three resolutions related to the upcoming municipal election: Resolution No. 22-20, calling for a General Municipal Election to be held on November 8, 2022; Resolution No. 22-21, requesting that the Los Angeles County Board of Supervisors consolidate the General Municipal Election with the Statewide General Election; and Resolution No. 22-22, adopting regulations pertaining to candidate statements. The estimated cost of conducting the 2022 General Municipal Election is $45,000. Funding for the election was included in the FY 2022-23 Budget.

ITEM 7.H. (Consent Calendar). Staff is recommending that the City Council adopt Resolution No. 22- 23 establishing the Citywide Salary Schedule effective July 1, 2022, pursuant to the terms of the current Memorandums of Understanding. The projected fiscal impact of the new Salary Schedule is included in the FY 2022-23 Budget.

ITEM 7.I. (Consent Calendar). Staff is recommending that the City Council adopt Resolution No. 22- 24, rescinding Resolution No. 21-12 and establishing a salary schedule and compensation plan for unrepresented regular employees. The projected fiscal impact of the new Salary Schedule is included in the FY 2022-23 Budget.

ITEM 7.J. (Consent Calendar). Staff is recommending that the City Council authorize the City Manager to execute a Professional Services Agreement with Maxtreme Inc. for information technology services. The costs related to the recommended Agreement are included in the FY 2022-23 Budget.

ITEM 7.K. (Consent Calendar). Staff is recommending that the City Council authorize the City Manager to execute a two-year extension of the Joint Use Lease Agreement between the City and the Duarte Unified School District.

ITEM 10.A. (Business Items). Staff is recommending that the City Council authorize a Notice of Completion for the Infrastructure Modernization Program project with Climatec LLC. The total cost of the project is $2,834,681. Of that total, $2,750,427 was financed through a lease-purchase agreement with U.S.

Bancorp, with annual debt service payments of $220,900 being made by the General Fund over a period of 15 years. The remaining $84,254 of the total project cost is being paid by the General Fund. Under the terms of the Agreement, Climatec warranted that the project would result in net cost savings to the City over the useful life of the installed infrastructure. Climatec will be providing the City with annual reports to verify the warranted savings.

Respectfully submitted,
Dr. Daniel Jordan
City Manager
6/22/2022 1:33:32 PM Page 1 of 9
Council Warrant Register By Account
City of Duarte By Fund
Payment Dates 6/16/2022 - 6/29/2022
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Fund: 100 - GENERAL FUND
100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 2185 742.24 July 3rd Table/Chair Rental 217541 2,231.66
Balance
100-1605-7758 ARCADIA PARTY RENTALS
100-1605-7730 CAPITAL ONE Special Event Storage Bins BD22-1060 25.86 100-1605-7741 CAPITAL ONE Soccer Supplies BD22-1060 82.56 Pest Control Srvcs-FC/Pool 2212 65.40
5/2022
100-1610-7652 WESTERN EXTERMINATOR CO…
Pest Control Srvcs-City Hall 2212 65.40
5/2022
100-1610-7652 WESTERN EXTERMINATOR CO…
Pest Control Srvcs-Cmty Ctr 2212 65.40
5/2022
100-1610-7652 WESTERN EXTERMINATOR CO…
Pest Control Srvcs-Senior Ctr 2212 65.40
5/2022
100-1610-7652 WESTERN EXTERMINATOR CO…
Pest Control Srvcs-Teen Ctr 2212 65.40
5/2022
100-1610-7652 WESTERN EXTERMINATOR CO…
100-1410-7810 A1 MAINTENANCE SERVICES CA Las Brisas Sweeping 5/2022 217536 61.00 100-1410-7810 A1 MAINTENANCE SERVICES CA Las Posadas Sweeping 5/2022 217536 61.00 Landscape Plan Check-Solana 2178 700.00
(Duarte Station Apts)
100-2121 ARMSTRONG & WALKER LAND… 202212-Pass Thru Dep-Solana … 100-1605-7735 CAPITAL ONE TC Summer Kickoff Event BD22-1060 354.66 100-1020-7716 CAPITAL ONE 3rd of July Event Supplies BD22-1060 58.37 100-1605-7758 CAPITAL ONE 3rd of July Event Supplies BD22-1060 34.92 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 2185 674.86 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 2185 958.27 100-1205-7636 TOM'S CLOTHING & UNIFORMS …A Solis Uniforms 2206 182.99 100-1610-7618 SOUTHEAST CONSTRUCTION P… Field Chalk 217580 28.94 100-1405-7614 STAPLES ADVANTAGE Office Supplies 2203 80.09 100-1405-7614 STAPLES ADVANTAGE Office Supplies 2203 13.47 100-1405-7614 STAPLES ADVANTAGE Office Supplies 2203 33.17 100-1610-7616 AMERICAN RED CROSS C-Splint/Training Equipment 217540 62.57 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 2185 427.55 100-1610-7618 WAXIE SANITARY SUPPLY Janitorial Supplies 2210 154.70 100-1610-7618 WAXIE SANITARY SUPPLY Janitorial Supplies 2210 2,076.48 100-1610-7618 DARRELL RAY CARROLL Lock Repair 217548 185.00 100-1415-7907 WEST COAST ARBORISTS INC City Wide Tree Trimiming 2211 5,434.80 Competition & Training Pool 217546 1,950.00
Service 5/2022
100-1610-7652 CALIBER COMMERCIAL POOL S…
Chemical Dosing of Pool 5/2022 217546 1,567.06
(Extra)
100-1610-7617 CALIBER COMMERCIAL POOL S…
City Yard Electrical Design & 217575 4,250.00
Engineering 5/2022
100-1610-7652 ECM PECO INC / PRECISION ELE…
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 2183 28.56 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 2183 19.81 100-1010-7670 SOUTHERN CALIFORNIA NEWS … Legal Advertising 5/2022 2202 2,468.45 FC Printer Maintenance 2/28/22 217547 42.54
- 5/30/22
100-1825-7631 CANON SOLUTIONS AMERICA I…
100-1405-7800 CHARLES ABBOTT ASSOCIATES … Permit Technician 5/2022 2182 165.00 100-1405-7800 CHARLES ABBOTT ASSOCIATES … Building & Safety Srvcs 5/2022 2182 34,095.29 Emergency Generator Annual 2204 635.00
Monitoring Certificate
100-1410-7656 SUNWEST ENGINEERING
Emergency Generator Inspection 2204 160.00
5/5/2022
100-1410-7656 SUNWEST ENGINEERING
100-1605-7758 JA EVENT PRODUCTION July 3rd Sound & Stage Balance 2190 7,400.00 100-1015-7684 SILVER & WRIGHT LLP General Criminal Prosecutions 2200 4,500.00 Council Warrant Register By Account Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:33:32 PM Page 2 of 9
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount 2043 Citrus View Ave Legal 2200 165.20
5/2022
100-1015-7684 SILVER & WRIGHT LLP
Land Value Holdings Legal 2200 542.80
5/2022
100-1015-7684 SILVER & WRIGHT LLP
General Code Enforcement 2200 1,265.00
Legal 5/2022
100-1015-7684 SILVER & WRIGHT LLP
100-1015-7684 SILVER & WRIGHT LLP 1307 Bloomdale Legal 5/2022 2200 1,534.30 100-1015-7684 SILVER & WRIGHT LLP 1001 Las Lomas Legal 5/2022 2200 4,813.95 100-1825-7980 PAPER RECYCLING & SHREDDIN… Document Shredding 6/1/2022 217569 58.00 CMD Printer Maintenance 217547 24.28
2/28/22 - 5/30/22
100-1825-7631 CANON SOLUTIONS AMERICA I…
100-1020-7724 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 115.00 100-1415-7916 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 1,430.00 100-1825-7945 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 250016-Oper of Acq Prop-1229 … 41.67 EOC Software 5/01/2022 - 2205 175.22
5/31/2022
100-1205-7655 THOMSON REUTERS-WEST PUB…
100-2120 LEONOR NAJERA Field Rent Deposit Refund 217568 250.00 100-2120 EDGAR GARCIA Field Rent Deposit Refund 217559 250.00 100-2120 ANDRES ZELADA Field Rent Deposit Refund 217586 250.00 Foldiing Machine 217557 360.00
Maintenance/Training
100-1825-7631 FIRST CALL BUSINESS SOLUTIO…
100-1605-7729 CURO MANAGED PRINT PRODU…Summer Kick-Off Promotion 217552 1,181.91 100-1610-7652 ALBERTOS PLUMBING Senior Ctr Plumbing Repairs 217538 2,200.00 Homeless Outreach Program 217558 278.54
5/2022
100-1205-7760 FOOTHILL UNITY CENTER 202115-Outreach-Homeless Ser… 100-1825-7613 GRAND PRINTING INC Public Safety Envelopes 217560 1,379.23 SB 1383 Implementation 2196 2,447.50
Consulting 5/2022
100-1825-7687 R3 CONSULTING GROUP
100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 2185 212.04 100-1805-7614 STAPLES ADVANTAGE File Folder Labels 2203 35.44 100-1825-7613 STAPLES ADVANTAGE Copier Paper 2203 98.11 100-1405-7614 STAPLES ADVANTAGE Office Supplies 2203 7.92 100-1405-7614 STAPLES ADVANTAGE Office Supplies 2203 290.84 100-1810-7660 CALIFORNIA STATE DEPARTME… Fingerprints Apps 5/2022 2181 320.00 Vehicle 100 Lease/Maint BD22-1110 555.00
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 22 Lease/Maint BD22-1110 431.65
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 10 Lease/Maint BD22-1110 556.00
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 13 Lease/Maint BD22-1110 223.12
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 30 Lease/Maint BD22-1110 584.85
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 14 Lease/Maint BD22-1110 566.88
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 18 Lease/Maint BD22-1110 574.64
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 23 Lease/Maint BD22-1110 433.48
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 27 Lease/Maint BD22-1110 476.29
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 28 Lease/Maint BD22-1110 591.64
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
100-1405-7614 STAPLES ADVANTAGE Credit for Invoice # 350965360 2203 -10.37 100-1415-7661 RUDY'S PLUMBING INC Backflow Testing-Skate Park 2198 125.00 Backflow Testing-Lower Sports 2198 125.00
Park
100-1415-7661 RUDY'S PLUMBING INC
100-1015-7682 BURKE, WILLIAMS & SORENSEN…Labor Legal 5/2022 2180 2,505.00 Vehicle #21 Tail Lamp 2209 202.89
Replacement
100-1610-7650 WARDS SERVICE
100-1605-7735 MAXTREME INC TC Office 2021 (8) Licenses 2193 799.92 Council Warrant Register By Account Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:33:32 PM Page 3 of 9
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Apple TV for CH Conference 2193 164.23
Room
100-1815-7980 MAXTREME INC
100-1815-7980 MAXTREME INC PS Yubico Keys/Ethernet Cable 2193 999.89 IT Testing PC Laptop w/Windows 2193 666.49
11 100-1815-8011 MAXTREME INC
100-1605-7736 YOUNG REMBRANDTS Instructor Fee Spring 2022 2213 573.30 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 2183 45.00 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 2183 8.64 100-1405-7690 SARA VASQUEZ Planning Commission Meeting 217584 50.00 100-1405-7690 CHRISTINA HEANY Planning Commission Meeting 2188 50.00 100-1405-7690 WALLACE WOLFF Planning Commission Meeting 217585 50.00 100-1610-7618 WAXIE SANITARY SUPPLY Janitorial Supplies 2210 37.69 100-1805-7965 HINDERLITER, DE LLAMAS & AS… Transaction Tax Q4 2021 217563 300.00 Andres Duarte Statue Annual 2186 3,790.00
Cleaning
100-1410-7980 FYREBRINGER STUDIOS INC
100-1205-7650 FAST 5 HOLDING COMPANY LLC City Vehicle Cleaning 5/2022 217556 70.20 100-1605-7650 FAST 5 HOLDING COMPANY LLC City Vehicle Cleaning 5/2022 217556 10.80 100-1605-7758 JOE ESPINOSA Independence Day Band 217554 1,600.00 100-2120 PASADENA RUGBY FOOTBALL C… Equipment Rent Deposit Refund 217571 250.00 100-2120 PASADENA RUGBY FOOTBALL C… Field Rent Deposit Refund 217571 250.00 100-2120 CZARINE VALDECANTOS TC Rent Deposit Refund 6/5/22 217583 300.00 ROP Bldg Rent Deposit Refund 217577 150.00
6/4/22
100-2120 MARYANN SALONGA
Pool Rental Deposit Refund 217549 200.00
6/4/22
100-2120 PAMELA COLEMAN
100-1605-7758 PHIL PEREZ July 3rd Event DJ 217572 575.00 100-1805-7653 SECTRAN SECURITY INC June 2022 Courier Pick-up 2199 319.88 100-1610-7618 DARRELL RAY CARROLL Key Copies 217548 49.61 100-1205-7615 AUTOZONE EOC Trailer Battery Replacement 217542 93.32 Party in Summer Kickoff DJ 217573 500.00
6/21/2022
100-1605-7729 PHIL PEREZ
100-1610-7618 SMART & FINAL Janitorial/Council Supplies 2201 348.27 100-1605-7736 PACIFIC SKATE SCHOOL LLC Skateboard Coach Fee (Spring 2) 2194 336.00 FY22 Federal Grant 2192 100.00
Administration 5/2022
100-1405-7965 LDM ASSOCIATES INC
FTB Offsets 1/01/2021 - 217581 77.90
12/31/2021
100-1205-7761 STATE CONTROLLER
Yard Security 6/13/2022 - 2195 2,835.00
6/19/2022
100-1610-7660 211 ELECTRONIC SERVICES INC
100-1605-7741 HASTINGS ZALKE VICTORY SPO… Rugby Flags 217562 108.00 Mgmt Aide Interviews 2201 15.57
6/14/2022
100-1810-7610 SMART & FINAL
Yard Security-Memorial Day 2195 157.50
5/30/2022
100-1610-7660 211 ELECTRONIC SERVICES INC
Admin Citation Processing 2184 892.09
5/2022
100-1205-7761 DATA TICKET INC
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 2183 28.12 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 2183 31.10 Westminster Garden Project 217566 842.50
5/2022 (R94281)
100-2121 MOORE IACOFANO GOLTSMAN … 202217-Dep-Westminster Gard… 100-1610-7652 EXPLORE CUSTOM CABINETS SC Counter Doors (2) Pairs 217555 1,400.00 Interview Panel Lunch 2197 92.00
6/14/2022
100-1810-7671 VICTORIA ROCHA
100-1205-7761 SUPERIOR CT OF CAL CO OF LOS…Citation Revenue Tax 5/2022 217582 5,411.00 100-4302 SANTIAGO LINARDI Citation Refund 217564 60.00
Animal Control Training 6/6/22 2177 143.17
- 6/10/22
100-1205-7780 MERARI AQUINO
100-2120 MARIA MUNIZ CC Rent Deposit Refund 6/16/22 217567 300.00 Council Warrant Register By Account Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:33:32 PM Page 4 of 9
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount TC Rent Deposit Refund 217565 300.00
6/11/2022
100-2120 LOURDES LONA
100-1405-7612 SALINA BAUTISTA Notary Course Reimbursement 217543 634.71 100-1825-7613 GRAND PRINTING INC Business Cards 217560 197.13 100-2026 JORGE RUIZ Equipment Deposit Refund 217576 25.00 100-1825-7674 U.S. BANK PARS ACCOUNT #67… FY22 Add'l OPEB Contribution 2208 406,000.00 Yard Security 6/20/2022 - 2195 2,835.00
6/26/2022
100-1610-7660 211 ELECTRONIC SERVICES INC
100-2120 MELISSA PESTANAS CC Rent Deposit Refund 6/18/22 217574 500.00 100-1815-7965 MAXTREME INC IT Helpdesk 6/2022 2193 8,700.00 100-1815-7980 MAXTREME INC Crash Plan Recovery 6/2022 2193 200.00 CCCA Conference Expense 2187 220.21
Reimbursement
100-1005-7640 CESAR A GARCIA
Mitel Phone System Pymt 54 of BD22-1111 1,340.10
60 100-1815-7830 NEC FINANCIAL SERVICES LLC
Fuel-Field Srvcs CNG 4/1/22 - BD22-1112 22.09
4/30/22
100-1410-7650 WEX BANK
Fuel-Field Srvcs CNG 5/1/22 - BD22-1113 21.68
5/31/22
100-1410-7650 WEX BANK
Animal Control Training 6/6/22 - 217539 139.00
6/10/22
100-1205-7780 DESERAY ALVARENGA
Summer Adventure Camp Trip 217544 368.00
7/6/2022
100-1750 BIG AIR BUENA PARK
100-1605-7758 ARCADIA PARTY RENTALS July 3rd Tablecloth Rental 217541 132.68 100-1750 PAMELA KAY ADAMS SC Patriotic Show 7/1/2022 217537 350.00 Advance-Summer Camp Knott's 217561 175.00
Trip 7/2022
100-1500 REJOICE GRIFFIS
Summer Day Camp Rental 217570 408.00
6/29/2022
100-1605-7740 PARTY PRONTO INC
Fund 100 - GENERAL FUND Total: 547,592.68
Fund: 225 - SB-1, Road Maintenance/Rehab Fund
Retention-FY22 Street Rehab 217578 -1,365.00
Project
225-2127 SEQUEL CONTRACTORS INC
225-2250-8100 SEQUEL CONTRACTORS INC FY22 Street Rehab Project 217578 202207/225-2250-8100-Other … 27,300.00 Fund 225 - SB-1, Road Maintenance/Rehab Fund Total: 25,935.00 Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
Traffic Signal Maintenance 217551 4,794.95
4/2022
240-2405-7890 COUNTY OF LOS ANGELES DEP…
240-2410-7906 WEST COAST ARBORISTS INC City Wide Tree Trimming 2211 20,724.30 240-2410-7909 WEST COAST ARBORISTS INC City Wide Tree Trimming 2211 12,982.05 240-2426-7810 A1 MAINTENANCE SERVICES CA Grocery Outlet Sweeping 5/2022 217536 784.00 Gopher Control-Ridgecrest LLD 217550 470.03
4/2022
240-2435-7887 COUNTY OF LOS ANGELES AGRI…
240-2410-7888 SITEONE LANDSCAPE SUPPLY H… Irrigation Repairs-Encanto Park 217579 36.34 240-2421-7887 BEE REMOVERS Las Lomas LLD Bee Removal 2179 235.00 240-2410-7906 WEST COAST ARBORISTS INC City Wide Tree Trimiming 2211 11,113.60 240-2410-7909 WEST COAST ARBORISTS INC City Wide Tree Trimiming 2211 29,605.35 240-2421-7887 WEST COAST ARBORISTS INC City Wide Tree Trimiming 2211 4,175.00 240-2410-7888 LANDSCAPE WAREHOUSE III Irrigation Parts-City Parks 2191 528.31 240-2410-7888 LANDSCAPE WAREHOUSE III Return-Irrigation Parts-City Parks 2191 -77.92 240-2410-7915 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 7,500.00 240-2410-7917 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 485.00 240-2410-7917 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 4,845.00 240-2420-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 345.16 240-2421-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 1,300.00 240-2422-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 480.58 240-2423-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 900.00 240-2424-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 550.00 240-2425-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 400.00 Council Warrant Register By Account Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:33:32 PM Page 5 of 9
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount 240-2426-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 180.00 240-2427-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 630.33 240-2431-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 800.00 240-2432-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 835.00 240-2433-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 530.00 240-2434-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 355.00 240-2435-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 217545 500.00 Backflow Testing/Repair- 2198 401.81
Encanto Park
240-2410-7662 RUDY'S PLUMBING INC
Backflow Testing/Repair-Duarte 2198 187.50
Rd Median
240-2410-7663 RUDY'S PLUMBING INC
Backflow Testing-Duarte Rd 2198 125.00
Median
240-2410-7663 RUDY'S PLUMBING INC
Backflow Testing-Las Lomas 2198 125.00
Villas LLD
240-2421-7887 RUDY'S PLUMBING INC
Backflow Testing-Rancho Verde 2198 125.00
LLD
240-2427-7887 RUDY'S PLUMBING INC
240-2410-7662 RUDY'S PLUMBING INC Backflow Testing-Hacienda Park 2198 125.00 Backflow Testing-Kendrick Tract 2198 125.00
LLD
240-2420-7887 RUDY'S PLUMBING INC
Backflow Testing-Orange 2198 125.00
Blossom Park
240-2410-7662 RUDY'S PLUMBING INC
Backflow Testing-Las Posadas 2198 125.00
Villas LLD
240-2432-7887 RUDY'S PLUMBING INC
Backflow Testing-Lena 2198 125.00
Valenzuela Park
240-2410-7662 RUDY'S PLUMBING INC
Backflow Testing-Duarte Rd 2198 125.00
Median
240-2410-7663 RUDY'S PLUMBING INC
Backflow Testing-Buena Vista 2198 125.00
Median
240-2410-7663 RUDY'S PLUMBING INC
240-2410-7662 RUDY'S PLUMBING INC Backflow Testing-Entrance Park 2198 125.00 Backflow Testing/Repair- 2198 472.64
Windsor LLD
240-2424-7887 RUDY'S PLUMBING INC
Backflow Testing/Repair-Las 2198 472.64
Lomas Villas LLD
240-2421-7887 RUDY'S PLUMBING INC
Backflow Testing/Repair-Duarte 2198 177.50
Plaza
240-2410-7662 RUDY'S PLUMBING INC
Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 109,094.17 Fund: 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FY21 CDBG City Hall ADA 2192 1,500.00
Improvements 5/2022
260-2605-8061 LDM ASSOCIATES INC 202102-CDBG ADA Improv Fund 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Total: 1,500.00 Fund: 320 - AIR QUALITY MANAGEMENT FUND (AQMD)
Vehicle 24 Lease/Maint BD22-1110 467.13
6/1/2022 - 6/30/2022
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 34 Lease/Maint BD22-1110 615.05
6/1/2022 - 6/30/2022
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 31 Lease/Maint BD22-1110 527.38
6/1/2022 - 6/30/2022
320-3205-8013 ENTERPRISE FM TRUST
320-3205-8013 ENTERPRISE FM TRUST Vehicle 34 Dealer Refund BD22-1110 -699.00 Fund 320 - AIR QUALITY MANAGEMENT FUND (AQMD) Total: 910.56 Fund: 440 - PROPOSITION A TRANSIT FUND
440-4405-7650 AUTOZONE Yard Supplies 217542 65.07
Fund 440 - PROPOSITION A TRANSIT FUND Total: 65.07
Fund: 460 - PROPOSITION C TRANSIT FUND
460-4605-7650 FAST 5 HOLDING COMPANY LLC City Vehicle Cleaning 5/2022 217556 16.20 Fund 460 - PROPOSITION C TRANSIT FUND Total: 16.20
Fund: 470 - MEASURE R LR TRANSIT FUND
Retention- FY22 Citywide 217553 -2,878.83
Concrete Repair Project
470-2127 DASH CONSTRUCTION COMPA…
Council Warrant Register By Account Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:33:32 PM Page 6 of 9
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount FY22 Citywide Concrete Repair 217553 57,576.50
Project
470-4705-8060 DASH CONSTRUCTION COMPA…
Fund 470 - MEASURE R LR TRANSIT FUND Total: 54,697.67
Fund: 520 - TOWN CENTER DEBT SERVICE FUND
2013 COP Trustee Fees 4/1/22 - 2207 1,650.00
3/31/23
520-5205-8314 U.S. BANK CORPORATE TRUST S…
Fund 520 - TOWN CENTER DEBT SERVICE FUND Total: 1,650.00 Grand Total: 741,461.35
Council Warrant Register By Account Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:33:32 PM Page 7 of 9
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 547,592.68
225 - SB-1, Road Maintenance/Rehab Fund 25,935.00
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 109,094.17
260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 1,500.00 320 - AIR QUALITY MANAGEMENT FUND (AQMD) 910.56
440 - PROPOSITION A TRANSIT FUND 65.07
460 - PROPOSITION C TRANSIT FUND 16.20
470 - MEASURE R LR TRANSIT FUND 54,697.67
520 - TOWN CENTER DEBT SERVICE FUND 1,650.00
Grand Total: 741,461.35
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 220.21
100-1010-7670 Legal Notices 2,468.45
100-1015-7682 Labor Counsel Legal 2,505.00
100-1015-7684 Code Enforcement Legal 12,821.25
100-1020-7716 Special Community Events 58.37
100-1020-7724 Post Office Parking 115.00
100-1205-7615 Emergency Supplies 93.32
100-1205-7636 Uniforms 182.99
100-1205-7650 Vehicle Maintenance 70.20
100-1205-7655 Emergency Services 175.22
100-1205-7760 Homeless Outreach Progr… 278.54
100-1205-7761 Parking Ticket Collect 6,380.99
100-1205-7780 Animal Control 282.17
100-1405-7612 Publications and Dues 634.71
100-1405-7614 Office Supplies 415.12
100-1405-7690 Planning Commission 150.00
100-1405-7800 Building Department Serv… 34,260.29
100-1405-7965 Professional Services 100.00
100-1410-7650 Vehicle Maintenance 43.77
100-1410-7656 Emergency Generator 795.00
100-1410-7810 Street Sweeping 122.00
100-1410-7980 Other Expenses 3,790.00
100-1415-7661 Other Serv-Sports Park 250.00
100-1415-7907 Tree Trim-Sports Park 5,434.80
100-1415-7916 Landscape-Sport Park 1,430.00
100-1500 Advances 175.00
100-1605-7650 Vehicle Maintenance 10.80
100-1605-7729 Concerts In The Park 1,681.91
100-1605-7730 Special Events 25.86
100-1605-7735 Teen Center 1,154.58
100-1605-7736 Youth & Adult Recreation… 909.30
100-1605-7740 Day Camps 408.00
100-1605-7741 Sports/Playground Progr… 190.56
100-1605-7758 Independence Day Celebr… 11,974.26
100-1610-7616 Pool Supplies 62.57
100-1610-7617 Pool Chemicals 4,582.02
100-1610-7618 Building Supplies 2,880.69
100-1610-7636 Uniforms 101.68
100-1610-7650 Vehicle Maintenance 202.89
100-1610-7652 Building Maint Services 10,186.55
100-1610-7660 Other Services 5,827.50
100-1750 Prepaid Charges 718.00
100-1805-7614 Office Supplies 35.44
100-1805-7653 Bank Charges 319.88
Council Warrant Register By Account Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:33:32 PM Page 8 of 9
Account Summary
Account Number Account Name Payment Amount
100-1805-7965 Professional Services 300.00
100-1810-7610 Travel, Mtgs & Conf 15.57
100-1810-7660 Other Services 320.00
100-1810-7671 Recruiting Advertisements 92.00
100-1815-7830 Telephones 1,340.10
100-1815-7965 Professional Services 8,700.00
100-1815-7980 Other Expenses 1,364.12
100-1815-8011 Computer Equipment (Cap… 666.49
100-1825-7613 Duplications And Photos 1,674.47
100-1825-7631 Equipment Maintenance 426.82
100-1825-7674 Retiree Health Insurance 406,000.00
100-1825-7687 Waste Mgmt Services 2,447.50
100-1825-7945 Operation Of Acq Prop 41.67
100-1825-7980 Other Expenses 58.00
100-1830-8100 Vehicle Replacement (Cap… 4,993.55
100-2026 EE Equipment Deposit 25.00
100-2120 Refundable Deposits 3,000.00
100-2121 Pass Through Deposits 1,542.50
100-4302 Parking Citations 60.00
225-2127 Retention Payable -1,365.00
225-2250-8100 Other Capital Improvemnts 27,300.00
240-2405-7890 Repairs-Traffic Signal 4,794.95
240-2410-7662 Other Serv-Citywide 1,079.31
240-2410-7663 Other Serv-Medians 562.50
240-2410-7888 Repairs-Citywide 486.73
240-2410-7906 Tree Trim-Citywide 31,837.90
240-2410-7909 Tree Trim-Residential 42,587.40
240-2410-7915 Landscape-Citywide 7,500.00
240-2410-7917 Landscape-Medians 5,330.00
240-2420-7887 Repairs & Replacements 125.00
240-2420-7914 Landscape Maintenance 345.16
240-2421-7887 Repairs & Replacements 5,007.64
240-2421-7914 Landscape Maintenance 1,300.00
240-2422-7914 Landscape Maintenance 480.58
240-2423-7914 Landscape Maintenance 900.00
240-2424-7887 Repairs & Replacements 472.64
240-2424-7914 Landscape Maintenance 550.00
240-2425-7914 Landscape Maintenance 400.00
240-2426-7810 Street Sweeping 784.00
240-2426-7914 Landscape Maintenance 180.00
240-2427-7887 Repairs & Replacements 125.00
240-2427-7914 Landscape Maintenance 630.33
240-2431-7914 Landscape Maintenance 800.00
240-2432-7887 Repairs & Replacements 125.00
240-2432-7914 Landscape Maintenance 835.00
240-2433-7914 Landscape Maintenance 530.00
240-2434-7914 Landscape Maintenance 355.00
240-2435-7887 Repairs & Replacements 470.03
240-2435-7914 Landscape Maintenance 500.00
260-2605-8061 ADA Curb Ramps (Capital) 1,500.00
320-3205-8013 Vehicles (Capital) 910.56
440-4405-7650 Vehicle Maintenance 65.07
460-4605-7650 Vehicle Maintenance 16.20
470-2127 Retention Payable -2,878.83
470-4705-8060 Sidewalk/Concrete Repair … 57,576.50
520-5205-8314 Trustee Services 1,650.00
Grand Total: 741,461.35
Council Warrant Register By Account Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:33:32 PM Page 9 of 9
Project Account Summary
Project Account Key Payment Amount
**None** 710,798.64
202102-CDBG ADA Improv 1,500.00
202115-Outreach-Homeless Services Grant-(SGVCOG) 278.54 202207/225-2250-8100-Other Cap-FY22 St Rehab 27,300.00
202212-Pass Thru Dep-Solana MBK Site B 700.00
202217-Dep-Westminster Garden/Morrison House Proj 842.50 250016-Oper of Acq Prop-1229 Pops Road 41.67
Grand Total: 741,461.35
6/22/2022 1:35:24 PM Page 1 of 13
Council Warrant Register By Vendor
City of Duarte By Fund
Payment Dates 6/16/2022 - 6/29/2022
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Fund: 100 - GENERAL FUND
Vendor: 6295 - 211 ELECTRONIC SERVICES INC
Yard Security 6/13/2022 - P 7754 2,835.00
6/19/2022
100-1610-7660 211 ELECTRONIC SERVICES INC
Yard Security-Memorial Day P7756 157.50
5/30/2022
100-1610-7660 211 ELECTRONIC SERVICES INC
Yard Security 6/20/2022 - P 7755 2,835.00
6/26/2022
100-1610-7660 211 ELECTRONIC SERVICES INC
Vendor 6295 - 211 ELECTRONIC SERVICES INC Total: 5,827.50 Vendor: 1570 - A1 MAINTENANCE SERVICES CA
100-1410-7810 A1 MAINTENANCE SERVICES CA Las Brisas Sweeping 5/2022 200502 61.00 100-1410-7810 A1 MAINTENANCE SERVICES CA Las Posadas Sweeping 5/2022 200503 61.00 Vendor 1570 - A1 MAINTENANCE SERVICES CA Total: 122.00
Vendor: 5561 - ALBERTOS PLUMBING
100-1610-7652 ALBERTOS PLUMBING Senior Ctr Plumbing Repairs 681646 2,200.00 Vendor 5561 - ALBERTOS PLUMBING Total: 2,200.00
Vendor: 4519 - AMERICAN RED CROSS
100-1610-7616 AMERICAN RED CROSS C-Splint/Training Equipment PH05105995 62.57 Vendor 4519 - AMERICAN RED CROSS Total: 62.57
Vendor: T2806 - ANDRES ZELADA
100-2120 ANDRES ZELADA Field Rent Deposit Refund R94440 250.00 Vendor T2806 - ANDRES ZELADA Total: 250.00
Vendor: T0320 - ARCADIA PARTY RENTALS
July 3rd Table/Chair Rental 378312 2,231.66
Balance
100-1605-7758 ARCADIA PARTY RENTALS
100-1605-7758 ARCADIA PARTY RENTALS July 3rd Tablecloth Rental 378312-62222 132.68 Vendor T0320 - ARCADIA PARTY RENTALS Total: 2,364.34
Vendor: 3579 - ARMSTRONG & WALKER LANDSCAPE ARCHITECT
Landscape Plan Check-Solana 5162022 700.00
(Duarte Station Apts)
100-2121 ARMSTRONG & WALKER LAND… 202212-Pass Thru Dep-Solana … Vendor 3579 - ARMSTRONG & WALKER LANDSCAPE ARCHITECT Total: 700.00 Vendor: 1491 - AUTOZONE
100-1205-7615 AUTOZONE EOC Trailer Battery Replacement 2814676656 93.32 Vendor 1491 - AUTOZONE Total: 93.32
Vendor: 6384 - BIG AIR BUENA PARK
Summer Adventure Camp Trip 28,815 368.00
7/6/2022
100-1750 BIG AIR BUENA PARK
Vendor 6384 - BIG AIR BUENA PARK Total: 368.00
Vendor: 3889 - BRIGHTVIEW LANDSCAPE SERVICES INC
100-1020-7724 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 115.00 100-1415-7916 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 1,430.00 100-1825-7945 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 250016-Oper of Acq Prop-1229 … 41.67 Vendor 3889 - BRIGHTVIEW LANDSCAPE SERVICES INC Total: 1,586.67 Vendor: 4838 - BURKE, WILLIAMS & SORENSEN LLP
100-1015-7682 BURKE, WILLIAMS & SORENSEN…Labor Legal 5/2022 285548 2,505.00 Vendor 4838 - BURKE, WILLIAMS & SORENSEN LLP Total: 2,505.00 Vendor: 5654 - CALIBER COMMERCIAL POOL SERVICE
Competition & Training Pool 221070502 1,950.00
Service 5/2022
100-1610-7652 CALIBER COMMERCIAL POOL S…
Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 2 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Chemical Dosing of Pool 5/2022 221070503 1,567.06
(Extra)
100-1610-7617 CALIBER COMMERCIAL POOL S…
Vendor 5654 - CALIBER COMMERCIAL POOL SERVICE Total: 3,517.06 Vendor: 0065 - CALIFORNIA STATE DEPARTMENT OF JUSTICE
100-1810-7660 CALIFORNIA STATE DEPARTME… Fingerprints Apps 5/2022 583030 320.00 Vendor 0065 - CALIFORNIA STATE DEPARTMENT OF JUSTICE Total: 320.00 Vendor: 5720 - CANON SOLUTIONS AMERICA INC
FC Printer Maintenance 2/28/22 6000746045 42.54
- 5/30/22
100-1825-7631 CANON SOLUTIONS AMERICA I…
CMD Printer Maintenance 6000790548 24.28
2/28/22 - 5/30/22
100-1825-7631 CANON SOLUTIONS AMERICA I…
Vendor 5720 - CANON SOLUTIONS AMERICA INC Total: 66.82
Vendor: 6229 - CAPITAL ONE
100-1605-7730 CAPITAL ONE Special Event Storage Bins 08630 25.86 100-1605-7741 CAPITAL ONE Soccer Supplies 08631 82.56
100-1605-7735 CAPITAL ONE TC Summer Kickoff Event 791344 354.66 100-1020-7716 CAPITAL ONE 3rd of July Event Supplies 07338 58.37 100-1605-7758 CAPITAL ONE 3rd of July Event Supplies 07338 34.92 Vendor 6229 - CAPITAL ONE Total: 556.37
Vendor: 6340 - CESAR A GARCIA
CCCA Conference Expense 5/12/22-5/13/22 220.21
Reimbursement
100-1005-7640 CESAR A GARCIA
Vendor 6340 - CESAR A GARCIA Total: 220.21
Vendor: 5120 - CHARLES ABBOTT ASSOCIATES INC
100-1405-7800 CHARLES ABBOTT ASSOCIATES … Building & Safety Srvcs 5/2022 64266 34,095.29 100-1405-7800 CHARLES ABBOTT ASSOCIATES … Permit Technician 5/2022 64266 165.00 Vendor 5120 - CHARLES ABBOTT ASSOCIATES INC Total: 34,260.29 Vendor: 5938 - CHRISTINA HEANY
100-1405-7690 CHRISTINA HEANY Planning Commission Meeting 6/6/2022 50.00 Vendor 5938 - CHRISTINA HEANY Total: 50.00
Vendor: 5140 - CINTAS CORPORATION #693
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4120908590 28.56 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4120908590 19.81 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4121684960 45.00 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4121684960 8.64 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4122361777 28.12 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4122361777 31.10 Vendor 5140 - CINTAS CORPORATION #693 Total: 161.23
Vendor: 5494 - CURO MANAGED PRINT PRODUCTION
100-1605-7729 CURO MANAGED PRINT PRODU…Summer Kick-Off Promotion 5708 1,181.91 Vendor 5494 - CURO MANAGED PRINT PRODUCTION Total: 1,181.91 Vendor: T4504 - CZARINE VALDECANTOS
100-2120 CZARINE VALDECANTOS TC Rent Deposit Refund 6/5/22 R94368 300.00 Vendor T4504 - CZARINE VALDECANTOS Total: 300.00
Vendor: 5025 - DARRELL RAY CARROLL
100-1610-7618 DARRELL RAY CARROLL Lock Repair 24486 185.00 100-1610-7618 DARRELL RAY CARROLL Key Copies 24458 49.61 Vendor 5025 - DARRELL RAY CARROLL Total: 234.61
Vendor: 5501 - DATA TICKET INC
Admin Citation Processing 138711 892.09
5/2022
100-1205-7761 DATA TICKET INC
Vendor 5501 - DATA TICKET INC Total: 892.09
Vendor: 6378 - DESERAY ALVARENGA
Animal Control Training 6/6/22 - BCTC0047994 139.00
6/10/22
100-1205-7780 DESERAY ALVARENGA
Vendor 6378 - DESERAY ALVARENGA Total: 139.00
Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 3 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 4159 - ECM PECO INC / PRECISION ELECTRIC CO
City Yard Electrical Design & 229189 4,250.00
Engineering 5/2022
100-1610-7652 ECM PECO INC / PRECISION ELE…
Vendor 4159 - ECM PECO INC / PRECISION ELECTRIC CO Total: 4,250.00 Vendor: T4508 - EDGAR GARCIA
100-2120 EDGAR GARCIA Field Rent Deposit Refund R91399 250.00 Vendor T4508 - EDGAR GARCIA Total: 250.00
Vendor: 6189 - ENTERPRISE FM TRUST
Vehicle 27 Lease/Maint FBN4484442 476.29
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 100 Lease/Maint FBN4484442 555.00
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 14 Lease/Maint FBN4484442 566.88
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 13 Lease/Maint FBN4484442 223.12
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 22 Lease/Maint FBN4484442 431.65
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 28 Lease/Maint FBN4484442 591.64
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 30 Lease/Maint FBN4484442 584.85
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 18 Lease/Maint FBN4484442 574.64
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 23 Lease/Maint FBN4484442 433.48
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 10 Lease/Maint FBN4484442 556.00
6/1/2022 - 6/30/2022
100-1830-8100 ENTERPRISE FM TRUST
Vendor 6189 - ENTERPRISE FM TRUST Total: 4,993.55
Vendor: 5636 - EXPLORE CUSTOM CABINETS
100-1610-7652 EXPLORE CUSTOM CABINETS SC Counter Doors (2) Pairs 0092 1,400.00 Vendor 5636 - EXPLORE CUSTOM CABINETS Total: 1,400.00
Vendor: 6237 - FAST 5 HOLDING COMPANY LLC
100-1205-7650 FAST 5 HOLDING COMPANY LLC City Vehicle Cleaning 5/2022 4371 70.20 100-1605-7650 FAST 5 HOLDING COMPANY LLC City Vehicle Cleaning 5/2022 4371 10.80 Vendor 6237 - FAST 5 HOLDING COMPANY LLC Total: 81.00
Vendor: 5844 - FIRST CALL BUSINESS SOLUTIONS
Foldiing Machine 3978 360.00
Maintenance/Training
100-1825-7631 FIRST CALL BUSINESS SOLUTIO…
Vendor 5844 - FIRST CALL BUSINESS SOLUTIONS Total: 360.00 Vendor: T0183 - FOOTHILL UNITY CENTER
Homeless Outreach Program 8429 278.54
5/2022
100-1205-7760 FOOTHILL UNITY CENTER 202115-Outreach-Homeless Ser… Vendor T0183 - FOOTHILL UNITY CENTER Total: 278.54
Vendor: 4690 - FULLER ENGINEERING INC
100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 146218 742.24 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 146413 674.86 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 146450 958.27 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 146474 427.55 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 146530 212.04 Vendor 4690 - FULLER ENGINEERING INC Total: 3,014.96
Vendor: 6169 - FYREBRINGER STUDIOS INC
Andres Duarte Statue Annual 1382 3,790.00
Cleaning
100-1410-7980 FYREBRINGER STUDIOS INC
Vendor 6169 - FYREBRINGER STUDIOS INC Total: 3,790.00
Vendor: 5340 - GRAND PRINTING INC
100-1825-7613 GRAND PRINTING INC Public Safety Envelopes 112161 1,379.23 100-1825-7613 GRAND PRINTING INC Business Cards 112188 197.13 Vendor 5340 - GRAND PRINTING INC Total: 1,576.36
Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 4 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 6383 - HASTINGS ZALKE VICTORY SPORTS EQUIPMENT
100-1605-7741 HASTINGS ZALKE VICTORY SPO… Rugby Flags 100256 108.00 Vendor 6383 - HASTINGS ZALKE VICTORY SPORTS EQUIPMENT Total: 108.00 Vendor: 1840 - HINDERLITER, DE LLAMAS & ASSOCIATES
100-1805-7965 HINDERLITER, DE LLAMAS & AS… Transaction Tax Q4 2021 SIN018176 300.00 Vendor 1840 - HINDERLITER, DE LLAMAS & ASSOCIATES Total: 300.00 Vendor: 6311 - JA EVENT PRODUCTION
100-1605-7758 JA EVENT PRODUCTION July 3rd Sound & Stage Balance 0000040 7,400.00 Vendor 6311 - JA EVENT PRODUCTION Total: 7,400.00
Vendor: 4691 - JOE ESPINOSA
100-1605-7758 JOE ESPINOSA Independence Day Band 7/3/20022 1,600.00 Vendor 4691 - JOE ESPINOSA Total: 1,600.00
Vendor: T4501 - JORGE RUIZ
100-2026 JORGE RUIZ Equipment Deposit Refund 6162022 25.00 Vendor T4501 - JORGE RUIZ Total: 25.00
Vendor: 5438 - LDM ASSOCIATES INC
FY22 Federal Grant 7512 100.00
Administration 5/2022
100-1405-7965 LDM ASSOCIATES INC
Vendor 5438 - LDM ASSOCIATES INC Total: 100.00
Vendor: T4393 - LEONOR NAJERA
100-2120 LEONOR NAJERA Field Rent Deposit Refund R90821 250.00 Vendor T4393 - LEONOR NAJERA Total: 250.00
Vendor: T4507 - LOURDES LONA
TC Rent Deposit Refund R94550 300.00
6/11/2022
100-2120 LOURDES LONA
Vendor T4507 - LOURDES LONA Total: 300.00
Vendor: T2549 - MARIA MUNIZ
100-2120 MARIA MUNIZ CC Rent Deposit Refund 6/16/22 R94498 300.00 Vendor T2549 - MARIA MUNIZ Total: 300.00
Vendor: T4503 - MARYANN SALONGA
ROP Bldg Rent Deposit Refund R94432 150.00
6/4/22
100-2120 MARYANN SALONGA
Vendor T4503 - MARYANN SALONGA Total: 150.00
Vendor: 4286 - MAXTREME INC
100-1605-7735 MAXTREME INC TC Office 2021 (8) Licenses 13611 799.92 Apple TV for CH Conference 13611 164.23
Room
100-1815-7980 MAXTREME INC
100-1815-7980 MAXTREME INC PS Yubico Keys/Ethernet Cable 13611 999.89 IT Testing PC Laptop w/Windows 13611 666.49
11 100-1815-8011 MAXTREME INC
100-1815-7965 MAXTREME INC IT Helpdesk 6/2022 13613 8,700.00 100-1815-7980 MAXTREME INC Crash Plan Recovery 6/2022 13613 200.00 Vendor 4286 - MAXTREME INC Total: 11,530.53
Vendor: T4506 - MELISSA PESTANAS
100-2120 MELISSA PESTANAS CC Rent Deposit Refund 6/18/22 R94667 500.00 Vendor T4506 - MELISSA PESTANAS Total: 500.00
Vendor: T2469 - MERARI AQUINO
Animal Control Training 6/6/22 ec29f322baec 143.17
- 6/10/22
100-1205-7780 MERARI AQUINO
Vendor T2469 - MERARI AQUINO Total: 143.17
Vendor: 5454 - MOORE IACOFANO GOLTSMAN INC
Westminster Garden Project 0075648 842.50
5/2022 (R94281)
100-2121 MOORE IACOFANO GOLTSMAN … 202217-Dep-Westminster Gard… Vendor 5454 - MOORE IACOFANO GOLTSMAN INC Total: 842.50 Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 5 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 5845 - NEC FINANCIAL SERVICES LLC
Mitel Phone System Pymt 54 of 61922-54 1,340.10
60 100-1815-7830 NEC FINANCIAL SERVICES LLC
Vendor 5845 - NEC FINANCIAL SERVICES LLC Total: 1,340.10 Vendor: 6355 - PACIFIC SKATE SCHOOL LLC
100-1605-7736 PACIFIC SKATE SCHOOL LLC Skateboard Coach Fee (Spring 2) 6092022 336.00 Vendor 6355 - PACIFIC SKATE SCHOOL LLC Total: 336.00
Vendor: T4505 - PAMELA COLEMAN
Pool Rental Deposit Refund R94593/R94214 200.00
6/4/22
100-2120 PAMELA COLEMAN
Vendor T4505 - PAMELA COLEMAN Total: 200.00
Vendor: 5814 - PAMELA KAY ADAMS
100-1750 PAMELA KAY ADAMS SC Patriotic Show 7/1/2022 619815 350.00 Vendor 5814 - PAMELA KAY ADAMS Total: 350.00
Vendor: 6289 - PAPER RECYCLING & SHREDDING SPECIALISTS
100-1825-7980 PAPER RECYCLING & SHREDDIN… Document Shredding 6/1/2022 517979 58.00 Vendor 6289 - PAPER RECYCLING & SHREDDING SPECIALISTS Total: 58.00 Vendor: 6286 - PARTY PRONTO INC
Summer Day Camp Rental O39585 408.00
6/29/2022
100-1605-7740 PARTY PRONTO INC
Vendor 6286 - PARTY PRONTO INC Total: 408.00
Vendor: T3082 - PASADENA RUGBY FOOTBALL CLUB INC
100-2120 PASADENA RUGBY FOOTBALL C… Field Rent Deposit Refund R90039/R91725 250.00 100-2120 PASADENA RUGBY FOOTBALL C… Equipment Rent Deposit Refund R90039/R91725 250.00 Vendor T3082 - PASADENA RUGBY FOOTBALL CLUB INC Total: 500.00 Vendor: 6357 - PHIL PEREZ
100-1605-7758 PHIL PEREZ July 3rd Event DJ 44721-1 575.00 Party in Summer Kickoff DJ 44721 500.00
6/21/2022
100-1605-7729 PHIL PEREZ
Vendor 6357 - PHIL PEREZ Total: 1,075.00
Vendor: 6372 - R3 CONSULTING GROUP
SB 1383 Implementation 117329 2,447.50
Consulting 5/2022
100-1825-7687 R3 CONSULTING GROUP
Vendor 6372 - R3 CONSULTING GROUP Total: 2,447.50
Vendor: 6087 - REJOICE GRIFFIS
Advance-Summer Camp Knott's 7/6/2022 175.00
Trip 7/2022
100-1500 REJOICE GRIFFIS
Vendor 6087 - REJOICE GRIFFIS Total: 175.00
Vendor: 4142 - RUDY'S PLUMBING INC
100-1415-7661 RUDY'S PLUMBING INC Backflow Testing-Skate Park 8063 125.00 Backflow Testing-Lower Sports 8065 125.00
Park
100-1415-7661 RUDY'S PLUMBING INC
Vendor 4142 - RUDY'S PLUMBING INC Total: 250.00
Vendor: 6382 - SALINA BAUTISTA
100-1405-7612 SALINA BAUTISTA Notary Course Reimbursement 1113161 634.71 Vendor 6382 - SALINA BAUTISTA Total: 634.71
Vendor: T4502 - SANTIAGO LINARDI
100-4302 SANTIAGO LINARDI Citation Refund DU020015888 60.00 Vendor T4502 - SANTIAGO LINARDI Total: 60.00
Vendor: 5497 - SARA VASQUEZ
100-1405-7690 SARA VASQUEZ Planning Commission Meeting 6/6/2022 50.00 Vendor 5497 - SARA VASQUEZ Total: 50.00
Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 6 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 6277 - SECTRAN SECURITY INC
100-1805-7653 SECTRAN SECURITY INC June 2022 Courier Pick-up 22060554 319.88 Vendor 6277 - SECTRAN SECURITY INC Total: 319.88
Vendor: 5441 - SILVER & WRIGHT LLP
100-1015-7684 SILVER & WRIGHT LLP General Criminal Prosecutions 29700 4,500.00 2043 Citrus View Ave Legal 29701 165.20
5/2022
100-1015-7684 SILVER & WRIGHT LLP
Land Value Holdings Legal 29701 542.80
5/2022
100-1015-7684 SILVER & WRIGHT LLP
General Code Enforcement 29701 1,265.00
Legal 5/2022
100-1015-7684 SILVER & WRIGHT LLP
100-1015-7684 SILVER & WRIGHT LLP 1307 Bloomdale Legal 5/2022 29701 1,534.30 100-1015-7684 SILVER & WRIGHT LLP 1001 Las Lomas Legal 5/2022 29701 4,813.95 Vendor 5441 - SILVER & WRIGHT LLP Total: 12,821.25
Vendor: 0209 - SMART & FINAL
100-1610-7618 SMART & FINAL Janitorial/Council Supplies 529833 348.27 Mgmt Aide Interviews 613600 15.57
6/14/2022
100-1810-7610 SMART & FINAL
Vendor 0209 - SMART & FINAL Total: 363.84
Vendor: 0217 - SOUTHEAST CONSTRUCTION PRODUCTS INC
100-1610-7618 SOUTHEAST CONSTRUCTION P… Field Chalk 2205-107124 28.94 Vendor 0217 - SOUTHEAST CONSTRUCTION PRODUCTS INC Total: 28.94 Vendor: 0220 - SOUTHERN CALIFORNIA NEWS GROUP
100-1010-7670 SOUTHERN CALIFORNIA NEWS … Legal Advertising 5/2022 542305 2,468.45 Vendor 0220 - SOUTHERN CALIFORNIA NEWS GROUP Total: 2,468.45 Vendor: 2688 - STAPLES ADVANTAGE
100-1405-7614 STAPLES ADVANTAGE Office Supplies 3508647337 80.09 100-1405-7614 STAPLES ADVANTAGE Office Supplies 3508647338 13.47 100-1405-7614 STAPLES ADVANTAGE Office Supplies 3508647339 33.17 100-1805-7614 STAPLES ADVANTAGE File Folder Labels 3509653558 35.44 100-1825-7613 STAPLES ADVANTAGE Copier Paper 3509653558 98.11 100-1405-7614 STAPLES ADVANTAGE Office Supplies 3509653559 7.92 100-1405-7614 STAPLES ADVANTAGE Office Supplies 3509653560 290.84 100-1405-7614 STAPLES ADVANTAGE Credit for Invoice # 350965360 3509804031 -10.37 Vendor 2688 - STAPLES ADVANTAGE Total: 548.67
Vendor: 5888 - STATE CONTROLLER
FTB Offsets 1/01/2021 - FTB-00004727 77.90
12/31/2021
100-1205-7761 STATE CONTROLLER
Vendor 5888 - STATE CONTROLLER Total: 77.90
Vendor: 1610 - SUNWEST ENGINEERING
Emergency Generator Annual SA-22093 635.00
Monitoring Certificate
100-1410-7656 SUNWEST ENGINEERING
Emergency Generator Inspection SA-22965 160.00
5/5/2022
100-1410-7656 SUNWEST ENGINEERING
Vendor 1610 - SUNWEST ENGINEERING Total: 795.00
Vendor: 3661 - SUPERIOR CT OF CAL CO OF LOS ANGELES
100-1205-7761 SUPERIOR CT OF CAL CO OF LOS…Citation Revenue Tax 5/2022 6152022 5,411.00 Vendor 3661 - SUPERIOR CT OF CAL CO OF LOS ANGELES Total: 5,411.00 Vendor: 5581 - THOMSON REUTERS-WEST PUBLISHING CORP
EOC Software 5/01/2022 - 846455273 175.22
5/31/2022
100-1205-7655 THOMSON REUTERS-WEST PUB…
Vendor 5581 - THOMSON REUTERS-WEST PUBLISHING CORP Total: 175.22 Vendor: 4751 - TOM'S CLOTHING & UNIFORMS INC
100-1205-7636 TOM'S CLOTHING & UNIFORMS …A Solis Uniforms 20295 182.99 Vendor 4751 - TOM'S CLOTHING & UNIFORMS INC Total: 182.99 Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 7 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 5194 - U.S. BANK PARS ACCOUNT #6746050100
100-1825-7674 U.S. BANK PARS ACCOUNT #67… FY22 Add'l OPEB Contribution 6/20/2022 406,000.00 Vendor 5194 - U.S. BANK PARS ACCOUNT #6746050100 Total: 406,000.00 Vendor: 6055 - VICTORIA ROCHA
Interview Panel Lunch 6/14/2022 92.00
6/14/2022
100-1810-7671 VICTORIA ROCHA
Vendor 6055 - VICTORIA ROCHA Total: 92.00
Vendor: 5835 - WALLACE WOLFF
100-1405-7690 WALLACE WOLFF Planning Commission Meeting 6/6/2022 50.00 Vendor 5835 - WALLACE WOLFF Total: 50.00
Vendor: 6113 - WARDS SERVICE
Vehicle #21 Tail Lamp 87578 202.89
Replacement
100-1610-7650 WARDS SERVICE
Vendor 6113 - WARDS SERVICE Total: 202.89
Vendor: 0237 - WAXIE SANITARY SUPPLY
100-1610-7618 WAXIE SANITARY SUPPLY Janitorial Supplies 80929351 154.70 100-1610-7618 WAXIE SANITARY SUPPLY Janitorial Supplies 80931773 2,076.48 100-1610-7618 WAXIE SANITARY SUPPLY Janitorial Supplies 80952313 37.69 Vendor 0237 - WAXIE SANITARY SUPPLY Total: 2,268.87
Vendor: 1521 - WEST COAST ARBORISTS INC
100-1415-7907 WEST COAST ARBORISTS INC City Wide Tree Trimiming 186421 5,434.80 Vendor 1521 - WEST COAST ARBORISTS INC Total: 5,434.80
Vendor: 5992 - WESTERN EXTERMINATOR COMPANY
Pest Control Srvcs-FC/Pool 23208196 65.40
5/2022
100-1610-7652 WESTERN EXTERMINATOR CO…
Pest Control Srvcs-City Hall 23208197 65.40
5/2022
100-1610-7652 WESTERN EXTERMINATOR CO…
Pest Control Srvcs-Cmty Ctr 23208202 65.40
5/2022
100-1610-7652 WESTERN EXTERMINATOR CO…
Pest Control Srvcs-Senior Ctr 23208203 65.40
5/2022
100-1610-7652 WESTERN EXTERMINATOR CO…
Pest Control Srvcs-Teen Ctr 23208211 65.40
5/2022
100-1610-7652 WESTERN EXTERMINATOR CO…
Vendor 5992 - WESTERN EXTERMINATOR COMPANY Total: 327.00 Vendor: 4797 - WEX BANK
Fuel-Field Srvcs CNG 4/1/22 - 80684316 22.09
4/30/22
100-1410-7650 WEX BANK
Fuel-Field Srvcs CNG 5/1/22 - 81257232 21.68
5/31/22
100-1410-7650 WEX BANK
Vendor 4797 - WEX BANK Total: 43.77
Vendor: 4413 - YOUNG REMBRANDTS
100-1605-7736 YOUNG REMBRANDTS Instructor Fee Spring 2022 14174624 573.30 Vendor 4413 - YOUNG REMBRANDTS Total: 573.30
Fund 100 - GENERAL FUND Total: 547,592.68
Fund: 225 - SB-1, Road Maintenance/Rehab Fund
Vendor: 6359 - SEQUEL CONTRACTORS INC
Retention-FY22 Street Rehab #3 -1,365.00
Project
225-2127 SEQUEL CONTRACTORS INC
225-2250-8100 SEQUEL CONTRACTORS INC FY22 Street Rehab Project #3 202207/225-2250-8100-Other … 27,300.00 Vendor 6359 - SEQUEL CONTRACTORS INC Total: 25,935.00
Fund 225 - SB-1, Road Maintenance/Rehab Fund Total: 25,935.00 Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
Vendor: 1570 - A1 MAINTENANCE SERVICES CA
240-2426-7810 A1 MAINTENANCE SERVICES CA Grocery Outlet Sweeping 5/2022 200501 784.00 Vendor 1570 - A1 MAINTENANCE SERVICES CA Total: 784.00
Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 8 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 1060 - BEE REMOVERS
240-2421-7887 BEE REMOVERS Las Lomas LLD Bee Removal 600199 235.00 Vendor 1060 - BEE REMOVERS Total: 235.00
Vendor: 3889 - BRIGHTVIEW LANDSCAPE SERVICES INC
240-2410-7915 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 7,500.00 240-2410-7917 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 485.00 240-2410-7917 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 4,845.00 240-2420-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 345.16 240-2421-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 1,300.00 240-2422-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 480.58 240-2423-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 900.00 240-2424-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 550.00 240-2425-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 400.00 240-2426-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 180.00 240-2427-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 630.33 240-2431-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 800.00 240-2432-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 835.00 240-2433-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 530.00 240-2434-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 355.00 240-2435-7914 BRIGHTVIEW LANDSCAPE SERVI…Landscape Maintenance 7904762 500.00 Vendor 3889 - BRIGHTVIEW LANDSCAPE SERVICES INC Total: 20,636.07 Vendor: 1997 - COUNTY OF LOS ANGELES AGRIC COMMR/WTS & MEASURES Gopher Control-Ridgecrest LLD 221743A 470.03
4/2022
240-2435-7887 COUNTY OF LOS ANGELES AGRI…
Vendor 1997 - COUNTY OF LOS ANGELES AGRIC COMMR/WTS & MEASURES Total: 470.03 Vendor: 2028 - COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS Traffic Signal Maintenance 22050906731 4,794.95
4/2022
240-2405-7890 COUNTY OF LOS ANGELES DEP…
Vendor 2028 - COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS Total: 4,794.95 Vendor: 3968 - LANDSCAPE WAREHOUSE III
240-2410-7888 LANDSCAPE WAREHOUSE III Irrigation Parts-City Parks 4170837 528.31 240-2410-7888 LANDSCAPE WAREHOUSE III Return-Irrigation Parts-City Parks 4170838 -77.92 Vendor 3968 - LANDSCAPE WAREHOUSE III Total: 450.39
Vendor: 4142 - RUDY'S PLUMBING INC
Backflow Testing/Repair- 7751 401.81
Encanto Park
240-2410-7662 RUDY'S PLUMBING INC
Backflow Testing/Repair-Duarte 8052 187.50
Rd Median
240-2410-7663 RUDY'S PLUMBING INC
Backflow Testing-Duarte Rd 8053 125.00
Median
240-2410-7663 RUDY'S PLUMBING INC
Backflow Testing-Las Lomas 8054 125.00
Villas LLD
240-2421-7887 RUDY'S PLUMBING INC
Backflow Testing-Rancho Verde 8055 125.00
LLD
240-2427-7887 RUDY'S PLUMBING INC
240-2410-7662 RUDY'S PLUMBING INC Backflow Testing-Hacienda Park 8056 125.00 Backflow Testing-Kendrick Tract 8057 125.00
LLD
240-2420-7887 RUDY'S PLUMBING INC
Backflow Testing-Orange 8058 125.00
Blossom Park
240-2410-7662 RUDY'S PLUMBING INC
Backflow Testing-Las Posadas 8060 125.00
Villas LLD
240-2432-7887 RUDY'S PLUMBING INC
Backflow Testing-Lena 8061 125.00
Valenzuela Park
240-2410-7662 RUDY'S PLUMBING INC
Backflow Testing-Duarte Rd 8062 125.00
Median
240-2410-7663 RUDY'S PLUMBING INC
Backflow Testing-Buena Vista 8064 125.00
Median
240-2410-7663 RUDY'S PLUMBING INC
240-2410-7662 RUDY'S PLUMBING INC Backflow Testing-Entrance Park 8066 125.00 Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 9 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Backflow Testing/Repair- 8067 472.64
Windsor LLD
240-2424-7887 RUDY'S PLUMBING INC
Backflow Testing/Repair-Las 8068 472.64
Lomas Villas LLD
240-2421-7887 RUDY'S PLUMBING INC
Backflow Testing/Repair-Duarte 8069 177.50
Plaza
240-2410-7662 RUDY'S PLUMBING INC
Vendor 4142 - RUDY'S PLUMBING INC Total: 3,087.09
Vendor: 5691 - SITEONE LANDSCAPE SUPPLY HOLDING LLC
240-2410-7888 SITEONE LANDSCAPE SUPPLY H… Irrigation Repairs-Encanto Park 119658361-001 36.34 Vendor 5691 - SITEONE LANDSCAPE SUPPLY HOLDING LLC Total: 36.34 Vendor: 1521 - WEST COAST ARBORISTS INC
240-2410-7906 WEST COAST ARBORISTS INC City Wide Tree Trimming 186048 20,724.30 240-2410-7909 WEST COAST ARBORISTS INC City Wide Tree Trimming 186048 12,982.05 240-2410-7906 WEST COAST ARBORISTS INC City Wide Tree Trimiming 186421 11,113.60 240-2410-7909 WEST COAST ARBORISTS INC City Wide Tree Trimiming 186421 29,605.35 240-2421-7887 WEST COAST ARBORISTS INC City Wide Tree Trimiming 186421 4,175.00 Vendor 1521 - WEST COAST ARBORISTS INC Total: 78,600.30 Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 109,094.17 Fund: 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Vendor: 5438 - LDM ASSOCIATES INC
FY21 CDBG City Hall ADA 7513 1,500.00
Improvements 5/2022
260-2605-8061 LDM ASSOCIATES INC 202102-CDBG ADA Improv Vendor 5438 - LDM ASSOCIATES INC Total: 1,500.00
Fund 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Total: 1,500.00 Fund: 320 - AIR QUALITY MANAGEMENT FUND (AQMD)
Vendor: 6189 - ENTERPRISE FM TRUST
Vehicle 31 Lease/Maint FBN4484442 527.38
6/1/2022 - 6/30/2022
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 24 Lease/Maint FBN4484442 467.13
6/1/2022 - 6/30/2022
320-3205-8013 ENTERPRISE FM TRUST
320-3205-8013 ENTERPRISE FM TRUST Vehicle 34 Dealer Refund FBN4484442 -699.00 Vehicle 34 Lease/Maint FBN4484442 615.05
6/1/2022 - 6/30/2022
320-3205-8013 ENTERPRISE FM TRUST
Vendor 6189 - ENTERPRISE FM TRUST Total: 910.56
Fund 320 - AIR QUALITY MANAGEMENT FUND (AQMD) Total: 910.56 Fund: 440 - PROPOSITION A TRANSIT FUND
Vendor: 1491 - AUTOZONE
440-4405-7650 AUTOZONE Yard Supplies 2814674509 65.07
Vendor 1491 - AUTOZONE Total: 65.07
Fund 440 - PROPOSITION A TRANSIT FUND Total: 65.07
Fund: 460 - PROPOSITION C TRANSIT FUND
Vendor: 6237 - FAST 5 HOLDING COMPANY LLC
460-4605-7650 FAST 5 HOLDING COMPANY LLC City Vehicle Cleaning 5/2022 4371 16.20 Vendor 6237 - FAST 5 HOLDING COMPANY LLC Total: 16.20
Fund 460 - PROPOSITION C TRANSIT FUND Total: 16.20
Fund: 470 - MEASURE R LR TRANSIT FUND
Vendor: 6341 - DASH CONSTRUCTION COMPANY INC
Retention- FY22 Citywide 1 -2,878.83
Concrete Repair Project
470-2127 DASH CONSTRUCTION COMPA…
FY22 Citywide Concrete Repair 1 57,576.50
Project
470-4705-8060 DASH CONSTRUCTION COMPA…
Vendor 6341 - DASH CONSTRUCTION COMPANY INC Total: 54,697.67 Fund 470 - MEASURE R LR TRANSIT FUND Total: 54,697.67
Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 10 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Fund: 520 - TOWN CENTER DEBT SERVICE FUND
Vendor: 5573 - U.S. BANK CORPORATE TRUST SERVICES
2013 COP Trustee Fees 4/1/22 - 6501306 1,650.00
3/31/23
520-5205-8314 U.S. BANK CORPORATE TRUST S…
Vendor 5573 - U.S. BANK CORPORATE TRUST SERVICES Total: 1,650.00 Fund 520 - TOWN CENTER DEBT SERVICE FUND Total: 1,650.00 Grand Total: 741,461.35
Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 11 of 13
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 547,592.68
225 - SB-1, Road Maintenance/Rehab Fund 25,935.00
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 109,094.17
260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 1,500.00 320 - AIR QUALITY MANAGEMENT FUND (AQMD) 910.56
440 - PROPOSITION A TRANSIT FUND 65.07
460 - PROPOSITION C TRANSIT FUND 16.20
470 - MEASURE R LR TRANSIT FUND 54,697.67
520 - TOWN CENTER DEBT SERVICE FUND 1,650.00
Grand Total: 741,461.35
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 220.21
100-1010-7670 Legal Notices 2,468.45
100-1015-7682 Labor Counsel Legal 2,505.00
100-1015-7684 Code Enforcement Legal 12,821.25
100-1020-7716 Special Community Events 58.37
100-1020-7724 Post Office Parking 115.00
100-1205-7615 Emergency Supplies 93.32
100-1205-7636 Uniforms 182.99
100-1205-7650 Vehicle Maintenance 70.20
100-1205-7655 Emergency Services 175.22
100-1205-7760 Homeless Outreach Progr… 278.54
100-1205-7761 Parking Ticket Collect 6,380.99
100-1205-7780 Animal Control 282.17
100-1405-7612 Publications and Dues 634.71
100-1405-7614 Office Supplies 415.12
100-1405-7690 Planning Commission 150.00
100-1405-7800 Building Department Serv… 34,260.29
100-1405-7965 Professional Services 100.00
100-1410-7650 Vehicle Maintenance 43.77
100-1410-7656 Emergency Generator 795.00
100-1410-7810 Street Sweeping 122.00
100-1410-7980 Other Expenses 3,790.00
100-1415-7661 Other Serv-Sports Park 250.00
100-1415-7907 Tree Trim-Sports Park 5,434.80
100-1415-7916 Landscape-Sport Park 1,430.00
100-1500 Advances 175.00
100-1605-7650 Vehicle Maintenance 10.80
100-1605-7729 Concerts In The Park 1,681.91
100-1605-7730 Special Events 25.86
100-1605-7735 Teen Center 1,154.58
100-1605-7736 Youth & Adult Recreation… 909.30
100-1605-7740 Day Camps 408.00
100-1605-7741 Sports/Playground Progr… 190.56
100-1605-7758 Independence Day Celebr… 11,974.26
100-1610-7616 Pool Supplies 62.57
100-1610-7617 Pool Chemicals 4,582.02
100-1610-7618 Building Supplies 2,880.69
100-1610-7636 Uniforms 101.68
100-1610-7650 Vehicle Maintenance 202.89
100-1610-7652 Building Maint Services 10,186.55
100-1610-7660 Other Services 5,827.50
100-1750 Prepaid Charges 718.00
100-1805-7614 Office Supplies 35.44
100-1805-7653 Bank Charges 319.88
Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 12 of 13
Account Summary
Account Number Account Name Payment Amount
100-1805-7965 Professional Services 300.00
100-1810-7610 Travel, Mtgs & Conf 15.57
100-1810-7660 Other Services 320.00
100-1810-7671 Recruiting Advertisements 92.00
100-1815-7830 Telephones 1,340.10
100-1815-7965 Professional Services 8,700.00
100-1815-7980 Other Expenses 1,364.12
100-1815-8011 Computer Equipment (Cap… 666.49
100-1825-7613 Duplications And Photos 1,674.47
100-1825-7631 Equipment Maintenance 426.82
100-1825-7674 Retiree Health Insurance 406,000.00
100-1825-7687 Waste Mgmt Services 2,447.50
100-1825-7945 Operation Of Acq Prop 41.67
100-1825-7980 Other Expenses 58.00
100-1830-8100 Vehicle Replacement (Cap… 4,993.55
100-2026 EE Equipment Deposit 25.00
100-2120 Refundable Deposits 3,000.00
100-2121 Pass Through Deposits 1,542.50
100-4302 Parking Citations 60.00
225-2127 Retention Payable -1,365.00
225-2250-8100 Other Capital Improvemnts 27,300.00
240-2405-7890 Repairs-Traffic Signal 4,794.95
240-2410-7662 Other Serv-Citywide 1,079.31
240-2410-7663 Other Serv-Medians 562.50
240-2410-7888 Repairs-Citywide 486.73
240-2410-7906 Tree Trim-Citywide 31,837.90
240-2410-7909 Tree Trim-Residential 42,587.40
240-2410-7915 Landscape-Citywide 7,500.00
240-2410-7917 Landscape-Medians 5,330.00
240-2420-7887 Repairs & Replacements 125.00
240-2420-7914 Landscape Maintenance 345.16
240-2421-7887 Repairs & Replacements 5,007.64
240-2421-7914 Landscape Maintenance 1,300.00
240-2422-7914 Landscape Maintenance 480.58
240-2423-7914 Landscape Maintenance 900.00
240-2424-7887 Repairs & Replacements 472.64
240-2424-7914 Landscape Maintenance 550.00
240-2425-7914 Landscape Maintenance 400.00
240-2426-7810 Street Sweeping 784.00
240-2426-7914 Landscape Maintenance 180.00
240-2427-7887 Repairs & Replacements 125.00
240-2427-7914 Landscape Maintenance 630.33
240-2431-7914 Landscape Maintenance 800.00
240-2432-7887 Repairs & Replacements 125.00
240-2432-7914 Landscape Maintenance 835.00
240-2433-7914 Landscape Maintenance 530.00
240-2434-7914 Landscape Maintenance 355.00
240-2435-7887 Repairs & Replacements 470.03
240-2435-7914 Landscape Maintenance 500.00
260-2605-8061 ADA Curb Ramps (Capital) 1,500.00
320-3205-8013 Vehicles (Capital) 910.56
440-4405-7650 Vehicle Maintenance 65.07
460-4605-7650 Vehicle Maintenance 16.20
470-2127 Retention Payable -2,878.83
470-4705-8060 Sidewalk/Concrete Repair … 57,576.50
520-5205-8314 Trustee Services 1,650.00
Grand Total: 741,461.35
Council Warrant Register By Vendor Payment Dates: 6/16/2022 - 6/29/2022 6/22/2022 1:35:24 PM Page 13 of 13
Project Account Summary
Project Account Key Payment Amount
**None** 710,798.64
202102-CDBG ADA Improv 1,500.00
202115-Outreach-Homeless Services Grant-(SGVCOG) 278.54 202207/225-2250-8100-Other Cap-FY22 St Rehab 27,300.00
202212-Pass Thru Dep-Solana MBK Site B 700.00
202217-Dep-Westminster Garden/Morrison House Proj 842.50 250016-Oper of Acq Prop-1229 Pops Road 41.67
Grand Total: 741,461.35

PUBLIC SAFETY

STATUS REPORT
June 2022

PROJECT/PROGRAM STATUS
L.A. COUNTY SHERIFF’S DEPARTMENT

1. Part 1 Crimes

We are currently down one Part 1 Crime as compared to last year to date at -.45%.

2. Special Assignment
Team
The Special Assignment team continues to focus on catalytic convertor thefts and commercial burglaries that have been occurring in the early morning hours. As such, they have been running early morning operations to deter crimes and identify potential suspects.

MEASURE H and OUTREACH COORDINATION

1. Measure H Grant The City of Duarte currently has NO Measure H grant funds that we are administering. The last of the funds expired on May 31, 2022.

The SGVCOG will be overseeing the Measure H funds and as such they will be coordinating services.

2. Outreach
Coordinator
Outreach Coordinator Tony Hadloc has been assigned to this position since August, 2018.

Tony assisted in completing the LAHSA homeless count on February 22.

We are still waiting on the 2022 Homeless count numbers.

3. Riverbed Areas The Army Corps of Engineers is in the process of putting together a meeting of all stakeholders to discuss future riverbed clean up operations.

4. Foothill Unity
Center
The City of Duarte contracted with Foothill Unity Center for navigation services from April 1, 2022, to June 30, 2022.

This helped bridge homeless navigation services while the San Gabriel Valley Council of Governments executes agreements with providers for services to be provided to cities in the San Gabriel Valley.

4. 2020 LAHSA
Official Homeless
Count
Duarte – 25
Monrovia – 77
Arcadia – 106
Glendora – 145
Azusa – 243
*Waiting on 2022 Homeless Count numbers

EMERGENCY PREPAREDNESS

1. Emergency
Operations Center
On Sunday, June 12, 2022, the EOC was activated for the Fish Fire. No damage to property was noted and the fire was extinguished by L. A.

County Fire and the U.S. Forestry Department.

An emergency was declared by order of a City Council Resolution on June 14, 2022.
2 PROJECT/PROGRAM STATUS
The Emergency Operations Center has been operating remotely while monitoring COVID – 19 operations. As of now, there is still no end date for COVID – 19 operations.

City of
Duarte

MONTHLY FINANCIAL REPORT
Month Ended May 31, 2022
(91.7% of FY 2021-22 Completed)
Contents Page #
Treasury Report
Monthly Activity and Balances
Cash Balance by Fund
Budget-to-Actual Report
General Fund Revenue Dashboard
General Fund Expenditure Dashboard
Revenue, Expenditures, Transfers and Surplus/Deficit by Fund Components of Fund Balance in the General Fund
Capital Improvement Program (CIP) Project Status
13 14
7-11
12 2
3 4-6

CITY OF DUARTE
Treasury Report - Monthly Activity & Balances
Month Ended May 31, 2022

MONTHLY ACTIVITY
Bank* LAIF* Total
Beginning Balance (05/01/2022) $20,857,675 $15,479,572 $36,337,247 Cash Inflows
Receipts $3,389,722 $0 $3,389,722
Transfers In $0 $0 $0
Total Cash Inflows $3,389,722 $0 $3,389,722
Cash Outflows
Disbursements $2,297,772 $0 $2,297,772
Transfers Out $0 $0 $0
Total Cash Outflows $2,297,772 $0 $2,297,772
Net Activity $1,091,951 $0 $1,091,951
Ending Balance (05/31/2022) $21,949,625 $15,479,572 $37,429,197 *The "Bank" balance refers to the balance in the City's primary checking account. The "LAIF" balance refers to the City's investment balance with the Local Agency Investment Fund, which is part of the State of California's Pooled Money Investment Account and administered by the California State Treasurer. 37,429,197
3,389,722
$0 2,297,772
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
Total Cash and Investments Monthly Cash Inflows Monthly Cash Outflows Monthly Financial Report

Page 2 of 14 ends

CITY OF DUARTE
Treasury Report - Cash Balance by Fund
Month Ended May 31, 2022
*Source: City of Duarte general ledger. Note that the total cash balance as shown in the City's general ledger is not equal to the combined ending "Bank" and "LAIF" balances shown on the previous page. Because certain transactions are reflected at different times in the general ledger as compared to the City's bank account, the combined "Bank" and "LAIF" balances will rarely equal precisely the City's general ledger cash balance. The City performs a monthly "bank reconciliation" to reconcile these balances. **Funds with zero or negative cash balances are not shown above. Those with negative balances are offset against the General Fund cash balance.

0.12%, $46,306

0.13%, $46,512

0.18%, $67,596

0.30%, $111,198

0.34%, $126,515

0.54%, $202,342

0.60%, $223,582

0.83%, $307,496

1.42%, $528,207

1.64%, $609,376

2.21%, $821,459

2.41%, $894,977

2.71%, $1,005,980

2.92%, $1,084,019

5.38%, $1,998,991

5.78%, $2,149,927

8.52%, $3,167,672

63.98%, $23,787,944
$0 $6,000,000 $12,000,000 $18,000,000 $24,000,000
SLEF (290)
PAEG (270)
Quimby (420)
TC Debt Srv (520)
AQMD (320)
Mea W (490)
Lndsc/Lghtng (240)
Prop C (460)
Inclu Hsng (610)
Mea M (475)
SB1/RMRA (225)
Com Imprvmt (620)
Prop A (440)
Mea R (470)
Housing Auth (680)
Gas Tax (220)
Fmr RDA LMI Hsg (681)
General (100)
Cash Balance by Fund (total is $37.2 million*): % of Total & $ Amount Monthly Financial Report

Page 3 of 14 ends

CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2021-22 Year-to-Date Through May versus Prior Year
Last
Year
This
Year
$ YTD thru May $18,403,577 $22,249,969
% of Bud
Received 98.1% 109.7%
0%
20%
40%
60%
80%
100%
120%
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Total GF Revenue
Last
Year
This
Year
$ YTD thru May $9,840,790 $11,354,790
% of Bud
Received 94.6% 84.6%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
Taxes
Last Year This Year
$ YTD thru May $2,619,520 $2,867,502
% of Bud
Received 183.0% 193.4%
0%
50%
100%
150%
200%
250%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
Licenses & Permits
Last Year This Year
$ YTD thru May $287,731 $654,422
% of Bud
Received 74.7% 247.0%
0%
50%
100%
150%
200%
250%
300%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Fines & Forfeitures
Last Year This Year
$ YTD thru May $185,482 $262,782
% of Bud
Received 62.3% 102.9%
0%
20%
40%
60%
80%
100%
120%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Use of Money and Property
Last Year This Year
$ YTD thru May $2,926,417 $5,587,028
% of Bud
Received 103.3% 181.1%
0%
20%
40%
60%
80%
100%
120%
140%
160%
180%
200%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Intergovernmental
Monthly Financial Report

Page 4 of 14 ends

CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2021-22 Year-to-Date Through May versus Prior Year
Last Year This Year
$ YTD thru May $71,880 $229,006
% of Bud
Received 39.3% 109.1%
0%
20%
40%
60%
80%
100%
120%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
Recreation Fees
Last Year This Year
$ YTD thru May $2,090,247 $1,208,406
% of Bud
Received 205.3% 190.3%
0%
50%
100%
150%
200%
250%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Other Service Charges
Last Year This Year
$ YTD thru May $386,247 $86,034
% of Bud
Received 192.9% 56.5%
0%
50%
100%
150%
200%
250%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Miscellaneous
Last Year This Year
$ YTD thru May ($4,736) $0
% of Bud
Received -0.2% 0.0%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Reimbursements
Last Year This Year
$ YTD thru May $4,162,218 $5,004,076
% of Bud
Received 86.4% 80.6%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Sales and Use Tax
Last Year This Year
$ YTD thru May $2,560,036 $3,012,584
% of Bud
Received 121.5% 94.4%
0%
20%
40%
60%
80%
100%
120%
140%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
Transactions (New Sales) Tax
Monthly Financial Report

Page 5 of 14 ends

CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2021-22 Year-to-Date Through May versus Prior Year
Last Year This Year
$ YTD thru May $1,692,927 $1,713,083
% of Bud
Received 89.1% 70.8%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Property Tax
Last Year This Year
$ YTD thru May $980,492 $1,065,305
% of Bud
Received 93.4% 98.5%
0%
20%
40%
60%
80%
100%
120%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
Franchise Tax
Last Year This Year
$ YTD thru May $2,006,434 $2,521,341
% of Bud
Received 182.4% 210.1%
0%
50%
100%
150%
200%
250%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Building Permits
Last Year This Year
$ YTD thru May $1,948,683 $1,049,898
% of Bud
Received 216.5% 210.0%
0%
50%
100%
150%
200%
250%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Plan Check Fees
Last Year This Year
$ YTD thru May $280,759 $326,591
% of Bud
Received 90.6% 106.4%
0%
20%
40%
60%
80%
100%
120%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Business License
Last Year This Year
$ YTD thru May $91,332 $159,018
% of Bud
Received 67.7% 127.8%
0%
20%
40%
60%
80%
100%
120%
140%
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
Transient Occupancy Tax
Monthly Financial Report

Page 6 of 14 ends

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2021-22 Year-to-Date Through May versus Prior Year
Last Year This Year
$ YTD thru May $17,458,320 $16,891,811
% of Bud
Expended 84.0% 83.3%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
Total GF Expenditures
Last Year This Year
$ YTD thru May $4,327,134 $4,344,528
% of Bud
Expended 90.1% 88.1%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
Personnel-Salaries
Last Year This Year
$ YTD thru May $2,448,916 $2,593,527
% of Bud
Expended 79.8% 81.1%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Personnel-Nonsalary
Last Year This Year
$ YTD thru May $3,627,184 $3,988,902
% of Bud
Expended 83.6% 84.4%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
Sherriff Contract
Last Year This Year
$ YTD thru May $1,065,199 $978,243
% of Bud
Expended 127.6% 113.4%
0%
20%
40%
60%
80%
100%
120%
140%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
Building Dept Services
Last Year This Year
$ YTD thru May $374,053 $593,283
% of Bud
Expended 83.7% 87.1%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Legal Services
Monthly Financial Report

Page 7 of 14 ends

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2021-22 Year-to-Date Through May versus Prior Year
Last Year This Year
$ YTD thru May $1,919,391 $343,219
% of Bud
Expended 93.4% 45.1%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Capital Expenses
Last Year This Year
$ YTD thru May $676,966 $269,348
% of Bud
Expended 48.3% 33.5%
0%
10%
20%
30%
40%
50%
60%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Transfers Out
Last Year This Year
$ YTD thru May $131,120 $151,794
% of Bud
Expended 79.3% 81.8%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
City Council
Last Year This Year
$ YTD thru May $660,711 $694,747
% of Bud
Expended 81.0% 87.0%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
City Manager/City Clerk
Last Year This Year
$ YTD thru May $499,747 $506,621
% of Bud
Expended 99.9% 98.3%
0%
20%
40%
60%
80%
100%
120%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Insurance Coverage
Last Year This Year
$ YTD thru May $2,519,730 $3,274,140
% of Bud
Expended 75.6% 86.1%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
Other Operating Expenses
Monthly Financial Report

Page 8 of 14 ends

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2021-22 Year-to-Date Through May versus Prior Year
Last Year This Year
$ YTD thru May $374,053 $593,283
% of Bud
Expended 83.7% 87.1%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Legal Services
Last Year This Year
$ YTD thru May $279,169 $415,776
% of Bud
Expended 88.0% 86.2%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Community Promotions
Last Year This Year
$ YTD thru May $35,666 $39,558
% of Bud
Expended 93.4% 100.9%
0%
20%
40%
60%
80%
100%
120%
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
Memberships
Last Year This Year
$ YTD thru May $5,123,249 $5,613,627
% of Bud
Expended 83.2% 83.8%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Public Safety
Last Year This Year
$ YTD thru May $4,379,427 $2,674,383
% of Bud
Expended 98.4% 89.1%
0%
20%
40%
60%
80%
100%
120%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
Community Development
Last Year This Year
$ YTD thru May $582,194 $596,143
% of Bud
Expended 76.7% 75.7%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Field Services
Monthly Financial Report

Page 9 of 14 ends

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2021-22 Year-to-Date Through May versus Prior Year
Last Year This Year
$ YTD thru May $84,125 $96,977
% of Bud
Expended 73.7% 86.0%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Sports Park
Last Year This Year
$ YTD thru May $1,295,065 $1,307,569
% of Bud
Expended 86.8% 90.8%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Parks & Recreation
Last Year This Year
$ YTD thru May $722,310 $800,172
% of Bud
Expended 87.9% 92.8%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
Finance
Last Year This Year
$ YTD thru May $180,496 $126,487
% of Bud
Expended 128.3% 66.9%
0%
20%
40%
60%
80%
100%
120%
140%
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
Personnel
Last Year This Year
$ YTD thru May $766,999 $958,236
% of Bud
Expended 83.9% 84.2%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
Facilities Maintenance
Last Year This Year
$ YTD thru May $284,393 $307,696
% of Bud
Expended 85.2% 87.4%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Information Technology
Monthly Financial Report

Page 10 of 14 ends

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2021-22 Year-to-Date Through May versus Prior Year
Last Year This Year
$ YTD thru May $498,927 $546,185
% of Bud
Expended 98.8% 102.6%
0%
20%
40%
60%
80%
100%
120%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Risk Management
Last Year This Year
$ YTD thru May $24,443 $57,054
% of Bud
Expended 78.3% 83.9%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
Vehicle Replacement
Monthly Financial Report

Page 11 of 14 ends

CITY OF DUARTE
Total Revenue, Expenditures, Transfers, and Year-to-Date Surplus/(Deficit) by Fund FY 2021-22 Year-to-Date Through May
Fund # Fund Name
Beginning
Fund Balance Revenue Transfers In Expenditures Transfers Out Surplus /
(Deficit)
Ending Fund
Balance
100 General 19,734,107 22,249,969 0 16,622,463 269,348 5,358,159 25,092,266 220 Gas Tax 2,095,465 427,088 0 523,558 0 (96,470) 1,998,995 225 SB1/RMRA 546,342 320,589 0 87,976 0 232,613 778,955 240 Lghtng & Lndscpng 105,278 970,552 0 1,039,674 0 (69,122) 36,156 260 CDBG (36) 3,658 0 4,050 0 (392) (428)
270 PAEG 36,139 24,322 0 13,950 0 10,373 46,512
290 Supp Law Enfrcmnt 0 161,331 0 149,024 0 12,308 12,308 300 Bike & Ped Safety 0 0 0 44,100 0 (44,100) (44,100)
320 Air Quality (AQMD) 130,152 13,664 0 17,300 0 (3,636) 126,516 400 Park Development 0 0 0 0 0 0 0
420 Quimby 67,533 63 0 0 0 63 67,596
440 Prop A 825,277 539,512 0 390,712 0 148,800 974,077
460 Prop C 182,526 415,473 0 316,786 0 98,687 281,213
470 Mea R 1,071,493 312,526 0 357,577 0 (45,051) 1,026,442 475 Mea M 339,987 317,889 0 48,500 0 269,389 609,376
490 Mea W 50,454 248,467 0 106,857 0 141,610 192,064
520 Town Cntr Debt Serv 262,101 128 0 151,030 0 (150,902) 111,199 521 Infra Mod Debt Srv 1,195 1 220,837 220,837 0 1 1,196 610 Inclusionary Hsng 527,716 491 0 0 0 491 528,207
620 Community Impr 776,404 322,234 48,511 266,107 0 104,638 881,042 625 STPL 0 0 0 0 0 0 0
680 Housing Auth 2,019,657 2,113 0 22,779 0 (20,666) 1,998,991 681 Fmr RDA L/M Hsg 4,055,055 2,948 1,200,000 8,578 0 1,194,370 5,249,425 Total - All Funds 32,826,845 26,333,017 1,469,348 20,391,856 269,348 7,141,162 39,968,007 Monthly Financial Report

Page 12 of 14 ends

CITY OF DUARTE
Components of Fund Balance in the General Fund
as of 7/1/2021
Unassigned,
$14.65
Restricted,
$2.35
Nonspendable,
$2.74
$0
$5
$10
$15
$20
1 Millions
Total GF Fund Balance: $19.7 million
"Nonspendable" Fund Balance: $2.74 million: "Nonspendable" fund balance consists of assets that are inherently unspendable in their current form. All of Duarte's $2.74 million in nonspendable assets consist of the book value of land held for resale.
"Restricted" Fund Balance: $2.35 million: Consists of amounts with externally enforceable legal restrictions on the use of the funds. Of the City's restricted funds, the largest portion - over $2.1 million - may only be used to enhance economic development within the Town Center Specific Plan area. "Unassigned" Fund Balance: $14.65 million: This category of fund balance is generally synonymous with the City's discretionary General Fund reserves. These funds may be used for any legitimate governmental expense.

Monthly Financial Report

Page 13 of 14 ends

CITY OF DUARTE
Capital Improvement Program (CIP) Project Budget-to-Actual Status FY 2021-22 Year-to-Date Through May
Project Name 21-22 Budget YTD Expenses % of Budget Expended Streets and Roads
Annual Street Rehabilitation Project (incl PS&E) 661,480 476,756 72% Mea. M Multi-Year Sbrgnl Plan (1st/Last Mile & Strts) 648,342 66,372 10% Duarte Road Sidewalk and Pedestrian Lighting 467,300 461,456 99% Highland and Huntingtion Traffic Signal Upgrades 360,000 39,500 11% Buena Vista/Central/Evergreen Traffic Signal Imp 300,000 0 0% ATP Cycle 4 247,000 137,420 56%
Annual Concrete Repair Project 150,000 0 0%
Towncenter Sidewalk Improvments 125,000 12,310 10%
Annual Striping Project 50,000 0 0%
Annual Trench Repair Project 40,000 0 0%
Huntington Drive PS&E And Traffic Study 40,000 0 0%
Subtotal - Streets and Roads 3,089,122 1,193,814
NPDES
CPS/ ARS Catch Basin Unit Installation - LA County 110,000 0 0% CPS/ ARS Catch Basin Unit Installation - Citywide 80,000 60,277 75% Coordinated Integrated Monitoring Program 70,989 0 0%
Subtotal - NPDES 260,989 60,277
Municipal Buildings, Grounds, Parks & Trails
Duarte City Hall Courtyard Improvement Project 650,000 124,956 19% South Yard Fencing 262,000 0 0%
Duarte Park Playground Equipment 211,000 0 0%
Civic Center Paint/Fascia Project 120,000 0 0%
Electronic Sign Upgrades 100,000 0 0%
City Hall Interior Counter Tops ADA Compliance 85,000 0 0% Subtotal - Muni Bldngs, Grounds, Parks & Trails 1,428,000 124,956 TOTAL - ALL CIP PROJECTS 4,778,111 1,379,047
Monthly Financial Report

Page 14 of 14 ends

City og
Duo,rate,
Pr:.ocLornotiort
2022 NATIOIYAL MOSQLIIIO CONTROL AIIIAREITESS WEDK
WHERJf,AS., the Ameican Mosqtito Control Association is dedicated to preseruing the prublic's lrcalth and uellbeing through ttrc use of safe enuironmentallg sumd mosquito control programs since 1935; and, WHDREAS, the Los Angeles Curntg Department of Public Health concluded San Gabriel Valleg e.ommunities accutnted for 41o/o of I'A Countg's West Nile uirus lntman cases in 2021; and,
diminish eryjogment of the outdoors, pubhc parks and. plaggrounds, hinder outdoorwork, and reduce propeftg values; and,
WHEREAS, the tlveat of Aedes mosEtitoes in our communitg increases th'e risk of a local outbreak of dengue feuer, Zika, gellow feuer, and chikunganga; and,
WHEREAS., the Citg of Dnfte in cooperation with the San Gabiel Valleg Mosquito & Vector Control District hss been inuolued in.proteding public health from mosquito-bome illnesses; and,
NOW, THEREFORE,, BE IT RESiOLVE,L that tlrc Duarte Citg Canncil lrcrebg proclaims the uteek of June 1"9 tlvough June 25, 2O22 as NATIONAL MOSQUITO CONTROLAWAREIYESS WEEKintlrc Citg of Dnrte
Margaret Finlag, Magor
ATTEST:

Annette Citg Clerk
Dtarte, California

AGENDA REPORT
MEETING DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Daniel Jordan, City Manager
BY: Annette Juarez, City Clerk
SUBJECT: Adoption of November 8, 2022, General Municipal Election Resolutions
RECOMMENDATION: Staff recommends that the City Council adopt Resolution No. 22-20 calling for a General Municipal Election to be held on November 8, 2022; Resolution No. 22-21 requesting that the Los Angeles County Board of Supervisors consolidate the General Municipal Election with the Statewide General Election; and Resolution No. 22-22 adopting regulations pertaining to candidate statements.

FISCAL IMPACT: The estimated cost of conducting the 2022 General Municipal Election is $45,000. Funding for the election was included in the proposed Fiscal Year 2022-23 budget.

BACKGROUND
In preparation for the November 8, 2022 General Municipal Election to fill Duarte City Council seats representing District 1, District 4, District 5, and District 6 for four-year terms, it is necessary to adopt resolutions initiating the process and requesting election services from the Los Angeles County Registrar Recorder/County Clerk, requesting that the Los Angeles County Board of Supervisors consolidate the City of Duarte’s General Municipal Election with the Statewide General Elections, and set regulations pertaining to candidate statements.

DISCUSSION/ANALYSIS
The City of Duarte is divided into seven Council districts with each Councilmember being elected by the voters residing within their specified district area. There will be four City Council seats up for election in November 2022, each seat is for a term of four-years.

The election timeline is as follows:

Nomination Period: July 18, 2022, through August 12, 2022 Extended Nomination Period: August 17, 2022*
*A five-day extension of the nomination only applies if an eligible incumbent does not file within the nomination period.

Agenda Item: _______
CM Review: ______
Fiscal Review: ______
7G
2 RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 22-20 calling for a General Municipal Election to be held on November 8, 2022; Resolution No. 22-21 requesting that the Los Angeles County Board of Supervisors consolidate the General Municipal Election with the Statewide General Election; and Resolution No. 22-22 adopting regulations pertaining to candidate statements.

FISCAL IMPACT
The estimated cost of conducting the 2022 General Municipal Election is $45,000. Funding for the election was included in the proposed Fiscal Year 2022-23 budget.

ATTACHMENT
Attachment 1 – Resolution No. 22-20
Attachment 2 – Resolution No. 22-21
Attachment 3 – Resolution No. 22-22
RESOLUTION NO. 22-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUARTE,

CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE

ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS

OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL

LAW CITIES
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 8, 2022, for the election of Municipal Officers.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DUARTE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Duarte, California, on Tuesday, November 8, 2022, a General Municipal Election for the purpose of electing four Members of the City Council for the full term of four years.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the City Clerk or her designee is authorized, instructed and directed to coordinate with the County of Los Angeles Registrar-Recorder/County Clerk to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. That the vote centers for the election shall be open at seven o’clock a.m. (7:00 a.m.) of the day of the election and shall remain open continuously from that time until eight o’clock p.m. (8:00 p.m.) of the same day when the vote centers shall be closed, pursuant to Election Code § 10242, except as provided in §§ 14212, 14401 of the Elections Code of the State of California.

SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of the time and place of holding the election is given and the City Clerk or her designee is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That in the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as certified by the County of Los Angeles RegistrarRecorder/County Clerk, the City Council, in accordance with Election Code § 15651(a), shall set a date and time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot.

SECTION 8. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

SECTION 9. The City Council authorizes the City Clerk or her designee to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.

PASSED, APPROVED and ADOPTED this 28th day of June 2022. _________________________________
Margaret Finlay, Mayor
APPROVED AS TO FORM:
_______________________________
Thai Viet Phan
City Attorney
ATTEST:
_______________________________
Annette Juarez
City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF DUARTE )
I, Annette Juarez, City Clerk of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Resolution No. 22-20 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 28th day of June, 2022, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Annette Juarez
City Clerk
RESOLUTION NO. 22-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUARTE,

CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL
MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022, WITH

THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE
PURSUANT TO § 10403 OF THE ELECTIONS CODE
WHEREAS, the City Council of the City of Duarte called a General Municipal Election to be held on November 8, 2022, for the purpose of the election of one Member of the City Council in each District 1, District 4, District 5, and District 6; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the city the precincts, vote centers and election officers of the two elections be the same, and that the County election department of the County of Los Angeles canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DUARTE,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of § 10403 of the Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 8, 2022, for the purpose of the election of one Member of the City Council in each District 1, District 4, District 5, and District 6.

SECTION 2. That the County election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide or special election.

SECTION 3. That the Board of Supervisors is requested to issue instructions to the County election department to take any and all steps necessary for the holding of the consolidated election.

SECTION 4. That the City of Duarte recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.

SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the County election department of the County of Los Angeles.

SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF DUARTE )
I, Annette Juarez, City Clerk of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Resolution No. 22-21 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 28th day of June 2022, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Annette Juarez
City Clerk
RESOLUTION NO. 22-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUARTE,

CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR

ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMETNS

SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 8, 2022
WHEREAS, §13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DUARTE,

CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. GENERAL PROVISIONS. That pursuant to §13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Duarte on November 8, 2022, may prepare a candidate’s statement on an appropriate form provided by the City Clerk or her designee. The statement may include the name, age and occupation of the candidate and a brief description of no more than 400 words of the candidate’s education and qualifications expressed by the candidate. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

SECTION 2. FOREIGN LANGUAGE POLICY.

A. Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of Los Angeles. The County is required to translate candidate’s statements into the following languages: Chinese and Spanish.

B. The County will print and mail voter information guides and candidate statements to all voters in Chinese and Spanish or the County will mail separate voter information guides and candidate statements in Chinese and Spanish to only those voters who are on the county voter file as having requested a voter information guide in a particular language. The County will make the voter information guides and candidate statements in the required languages available at all vote centers, on the County’s website, and in the Election Official’s office.

SECTION 3. PAYMENT.

A. Translations:

1. The candidate shall not be required to pay for the cost of translating the candidate statement into any required foreign language as specified in (A) and/or (B) of Section 2 above pursuant to Federal and/or State law.

2. The candidate shall be required to pay for the cost of translating the candidates statement into any foreign language that is not required as specified in (A) and/or (B) of Section 2 above, pursuant to Federal and/or State law, but is requested as an option by the candidate.

B. Printing (choose one or more as appropriate):

1. The candidate shall not be required to pay for the cost of printing the candidates statement in English in the main voter pamphlet.

2. The candidate shall not be required to pay for the cost of printing the candidates statement in a foreign language required in (A) of Section 2 above, in the main voter pamphlet.

3. The candidate shall not be required to pay for the cost of printing the candidates statement in a foreign language requested by the candidate per (B) of Section 2 above, in the main voter pamphlet.

4. The candidate shall not be required to pay for the cost of printing the candidates statement in a foreign language required by (A) of Section 2 above, in the facsimile voter pamphlet.

The City Clerk or her designee shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency their estimated pro rata share as a condition of having their statement included in the voter pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk and her designee are not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk or her designee may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk or her designee shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

SECTION 4. MISCELLANEOUS.

A. All translations shall be provided by professionally-certified translators.

B. The City Clerk or her designee shall allow bold type, underlining, capitalization, indentations, bullets, and leading hyphens to the same extent and manner as allowed in previous City elections.

C. The City Clerk or her designee shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.

SECTION 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the voter information guide.

SECTION 6. That the City Clerk or her designee shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.

SECTION 7. That all previous resolutions establishing Council policy on payment for candidate statements are repealed.

SECTION 8. That this Resolution shall apply only to the election to be held on November 8, 2022, and shall then be repealed.

SECTION 9. That the City Clerk or her designee shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions. ______________________________
Margaret Finlay, Mayor
APPROVED AS TO FORM:
_______________________________
Thai Viet Phan
City Attorney
ATTEST:
_______________________________
Annette Juarez
City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF DUARTE )
I, Annette Juarez, City Clerk of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Resolution No. 22-22 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 28th day of June 2022, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Annette Juarez
City Clerk

AGENDA REPORT
MEETING DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Kristen Petersen, Director of Administrative Services SUBJECT: Citywide Salary Schedule Effective July 1, 2022 RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 22- 23 establishing the Citywide Salary Schedule Effective July 1, 2022 pursuant to the terms of the current Memorandums of
Understanding.

FISCAL IMPACT: The recommended salary schedule was already included in the recently adopted Fiscal Year 2022/23 Budget.

BACKGROUND
The City has five "groups" of employees: the Management and Professional Unit (governed by an MOU), the General Unit (governed by an MOU), the City Manager (governed by an employment agreement), Unrepresented Employees (governed by an annual compensation resolution) and parttime temporary employees.

DISCUSSION/ANALYSIS
On June 22, 2021, the City Council approved three year Memorandums of Understanding (MOU) with the represented City employees. The second year of the MOU (FY 2022/23) includes a 2% salary increase for all positions that have not been Y-rated and an increase in the healthcare contribution up to the Kaiser rate, but not more than 5%.

The City Manager's current Employment Agreement states that the City Manager is entitled to receive the same annual cost of living increase that is provided to the City employees.

The Unrepresented Employees include the same annual cost of living increase that is provided to the City employees and is approved in a separate resolution, because it also establishes all compensation, benefits, and any procedures, rights, or protections that are not already a part of the existing Personnel Rules & Regulations.

The part time temporary employees’ salaries were increased this last January 1, 2022, due to the statewide minimum wage hike plan and are not being adjusted at this time.

All of these increases have been applied to the Citywide Salary and Pay Schedule that is attached Agenda Item: _______
CM Review: ______
Fiscal Review: ______
7H
2 as Exhibit A. These increases were included in the Fiscal Year 2022/23 Budget that was adopted on June 14, 2022 and will go into effect as of July 1, 2022.

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 22-23 establishing the Citywide Salary Schedule Effective July 1, 2022 pursuant to the terms of the current Memorandums of Understanding.

FISCAL IMPACT
The recommended salary schedule was already included in the recently adopted Fiscal Year 2022/23 Budget.

ATTACHMENT
Attachment 1 – Resolution No. 22-23
Attachment 2 – Citywide Salary Schedule Effective July 1, 2022 22-R-23
RESOLUTION NO. 22-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUARTE,

COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE

CITYWIDE SALARY AND PAY SCHEDULE
BE IT RESOLVED by the City Council of the City of Duarte, County of Los Angeles, State of California, as follows:

Section 1. The City Council of the City approved and adopted one consolidated and comprehensive publicly available pay schedule, containing all established employee positions and pay rates, in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5.

Section 2. On June 12, 2021, the City Council of the City approved Memorandums of Understanding with City employees, which included a salary increase of CPI (2%) in fiscal year 2022/23 for all positions that are not Y rated.

Section 3. Section 4(a) of the City Manager Employment Agreement states that the City Manager is entitled to receive such annual cost of living increases, if there be any, provided to other City employees.

Section 4. Thus, all wage ranges and steps are hereby adjusted and reflected on the attached Citywide Salary and Pay Schedule as Exhibit A.

Section 5. All resolutions, or portions thereof, previously adopted by the City Council and found to be in conflict with the provisions of this resolution are hereby repealed.

Section 6. The effective date of this resolution shall be July 1, 2022. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, APPROVED, AND ADOPTED this 28th day of June 2022.

Mayor Margaret Finlay

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF DUARTE )
I, Annette Juarez, City Clerk of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Resolution No. 22-23 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 28th day of June 2022, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

City Clerk Annette Juarez
City of Duarte, California
Exhibit A
POSITION Hourly Monthly Annually
City Councilmember $ 550.00 $ 6,600
City Manager $ 105.04 $ 18,207 $ 218,482

DEPARTMENT HEAD / DIVISION MANAGER - UNREPRESENTED
Step A Step B Step C Step D Step E Step F Step G
POSITION Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Assistant City Manager $ 78.09 $ 13,536 $ 80.88 $ 14,019 $ 83.66 $ 14,501 $ 86.42 $ 14,980 $ 89.18 $ 15,458 $ 91.96 $ 15,939 $ 94.73 $ 16,419 Human Resources Manager $ 42.91 $ 7,438 $ 44.53 $ 7,718 $ 46.13 $ 7,996 $ 47.72 $ 8,271 $ 49.33 $ 8,551 $ 50.92 $ 8,827 $ 52.54 $ 9,106 MANAGEMENT & PROFESSIONAL EMPLOYEES - SEIU LOCAL 721
Step A Step B Step C Step D Step E Step F Step G
POSITION Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Assistant Civil Engineer (Y) $ 38.80 $ 6,725 $ 40.04 $ 6,940 $ 41.26 $ 7,152 $ 42.49 $ 7,366 $ 43.71 $ 7,577 $ 44.96 $ 7,794 $ 46.19 $ 8,006 Assistant to the City Manager $ 51.16 $ 8,868 $ 52.67 $ 9,129 $ 54.15 $ 9,387 $ 55.66 $ 9,648 $ 57.17 $ 9,909 $ 58.68 $ 10,171 $ 60.20 $ 10,435 Associate Civil Engineer (Y) $ 44.35 $ 7,687 $ 45.97 $ 7,969 $ 47.59 $ 8,250 $ 49.23 $ 8,533 $ 50.84 $ 8,812 $ 52.48 $ 9,096 $ 54.10 $ 9,378 Associate Planner $ 40.52 $ 7,024 $ 41.89 $ 7,261 $ 43.26 $ 7,499 $ 44.65 $ 7,739 $ 46.02 $ 7,977 $ 47.40 $ 8,216 $ 48.79 $ 8,457 City Clerk $ 48.65 $ 8,433 $ 50.07 $ 8,679 $ 51.47 $ 8,922 $ 52.89 $ 9,167 $ 54.28 $ 9,409 $ 55.71 $ 9,656 $ 57.12 $ 9,901 Deputy City Manager $ 56.28 $ 9,755 $ 57.94 $ 10,043 $ 59.58 $ 10,327 $ 61.24 $ 10,615 $ 62.88 $ 10,900 $ 64.55 $ 11,189 $ 66.22 $ 11,478 Director of Community Development $ 72.43 $ 12,554 $ 75.23 $ 13,040 $ 78.02 $ 13,524 $ 80.83 $ 14,010 $ 83.63 $ 14,495 $ 86.42 $ 14,979 $ 89.22 $ 15,465 Director of Parks & Recreation $ 68.64 $ 11,898 $ 70.88 $ 12,285 $ 73.11 $ 12,672 $ 75.34 $ 13,059 $ 77.57 $ 13,446 $ 79.80 $ 13,833 $ 82.04 $ 14,220 Director of Public Safety Services $ 68.64 $ 11,898 $ 70.88 $ 12,285 $ 73.11 $ 12,672 $ 75.34 $ 13,059 $ 77.57 $ 13,446 $ 79.80 $ 13,833 $ 82.04 $ 14,220 Facilities Maintenance Supervisor $ 36.17 $ 6,270 $ 37.56 $ 6,511 $ 38.96 $ 6,753 $ 40.34 $ 6,992 $ 41.73 $ 7,233 $ 43.12 $ 7,474 $ 44.50 $ 7,714 Field Services Manager $ 53.95 $ 9,352 $ 55.79 $ 9,671 $ 57.62 $ 9,987 $ 59.46 $ 10,306 $ 61.28 $ 10,622 $ 63.12 $ 10,941 $ 64.96 $ 11,260 Financial Services Manager $ 51.72 $ 8,964 $ 53.31 $ 9,241 $ 54.96 $ 9,527 $ 56.66 $ 9,821 $ 58.41 $ 10,125 $ 60.22 $ 10,438 $ 62.08 $ 10,761 Planning Manager $ 57.81 $ 10,021 $ 59.65 $ 10,339 $ 61.48 $ 10,657 $ 63.32 $ 10,975 $ 65.17 $ 11,295 $ 67.00 $ 11,613 $ 68.84 $ 11,932 Public Safety Manager $ 57.81 $ 10,021 $ 59.65 $ 10,339 $ 61.48 $ 10,657 $ 63.32 $ 10,975 $ 65.17 $ 11,295 $ 67.00 $ 11,613 $ 68.84 $ 11,932 Public Works Manager $ 54.61 $ 9,465 $ 56.32 $ 9,763 $ 58.04 $ 10,060 $ 59.77 $ 10,360 $ 61.49 $ 10,658 $ 63.22 $ 10,958 $ 64.95 $ 11,258 Recreation Superintendent $ 47.96 $ 8,313 $ 49.65 $ 8,605 $ 51.34 $ 8,898 $ 53.02 $ 9,191 $ 54.71 $ 9,484 $ 56.41 $ 9,777 $ 58.10 $ 10,071 Recreation Supervisor $ 36.17 $ 6,270 $ 37.56 $ 6,511 $ 38.96 $ 6,753 $ 40.34 $ 6,992 $ 41.73 $ 7,234 $ 43.12 $ 7,474 $ 44.51 $ 7,715 Senior Planner $ 50.55 $ 8,762 $ 52.14 $ 9,038 $ 53.75 $ 9,316 $ 55.35 $ 9,594 $ 56.94 $ 9,869 $ 58.54 $ 10,147 $ 60.14 $ 10,425 Transportation Supervisor $ 39.42 $ 6,833 $ 40.98 $ 7,104 $ 42.57 $ 7,379 $ 44.14 $ 7,651 $ 45.71 $ 7,923 $ 47.30 $ 8,199 $ 48.87 $ 8,472

CITY OF DUARTE CITY-WIDE SALARY AND PAY SCHEDULE
Effective July 1, 2022 unless otherwise stated
GENERAL EMPLOYEES - SEIU LOCAL 721
Step A Step B Step C Step D Step E Step F Step G
POSITION Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Accountant $ 34.23 $ 5,933 $ 35.29 $ 6,118 $ 36.39 $ 6,307 $ 37.51 $ 6,501 $ 38.67 $ 6,703 $ 39.87 $ 6,910 $ 41.10 $ 7,124 Accounting Specialist (Y) $ 28.92 $ 5,014 $ 29.91 $ 5,184 $ 30.91 $ 5,357 $ 31.90 $ 5,530 $ 32.89 $ 5,701 $ 33.89 $ 5,874 $ 34.87 $ 6,044 Administrative Secretary $ 26.79 $ 4,643 $ 27.82 $ 4,822 $ 28.85 $ 5,000 $ 29.88 $ 5,178 $ 30.90 $ 5,357 $ 31.92 $ 5,533 $ 32.95 $ 5,712 Assistant Planner $ 32.26 $ 5,591 $ 33.51 $ 5,808 $ 34.77 $ 6,028 $ 36.04 $ 6,247 $ 37.29 $ 6,464 $ 38.54 $ 6,681 $ 39.81 $ 6,900 Building Permit Technician $ 26.79 $ 4,643 $ 27.82 $ 4,822 $ 28.85 $ 5,000 $ 29.88 $ 5,178 $ 30.90 $ 5,357 $ 31.92 $ 5,533 $ 32.95 $ 5,712 Civil Engineering Technician $ 29.03 $ 5,032 $ 30.25 $ 5,243 $ 31.46 $ 5,454 $ 32.67 $ 5,662 $ 33.89 $ 5,875 $ 35.11 $ 6,086 $ 36.32 $ 6,296 Clerk/Typist Receptionist (Y) $ 21.65 $ 3,753 $ 22.44 $ 3,890 $ 23.22 $ 4,025 $ 24.00 $ 4,160 $ 24.79 $ 4,297 $ 25.58 $ 4,434 $ 26.38 $ 4,573 Code Compliance / Animal Control Officer (Y) $ 30.75 $ 5,330 $ 32.04 $ 5,553 $ 33.31 $ 5,774 $ 34.60 $ 5,998 $ 35.88 $ 6,219 $ 37.17 $ 6,443 $ 38.45 $ 6,664 Community Development Technician $ 26.44 $ 4,583 $ 27.39 $ 4,748 $ 28.33 $ 4,911 $ 29.28 $ 5,076 $ 30.22 $ 5,239 $ 31.17 $ 5,404 $ 32.11 $ 5,566 Council Aide - City Manager's Office $ 22.61 $ 3,919 $ 23.23 $ 4,026 $ 24.16 $ 4,187 $ 25.09 $ 4,348 $ 26.02 $ 4,510 $ 26.95 $ 4,671 $ 27.87 $ 4,832 Crime Prevention Specialist $ 32.50 $ 5,634 $ 33.70 $ 5,841 $ 34.92 $ 6,053 $ 36.18 $ 6,270 $ 37.42 $ 6,485 $ 38.67 $ 6,702 $ 39.91 $ 6,917 Custodian $ 22.19 $ 3,846 $ 23.03 $ 3,992 $ 23.87 $ 4,138 $ 24.74 $ 4,288 $ 25.58 $ 4,435 $ 26.45 $ 4,585 $ 27.30 $ 4,731 Deputy City Clerk $ 26.79 $ 4,643 $ 27.82 $ 4,822 $ 28.85 $ 5,000 $ 29.88 $ 5,178 $ 30.90 $ 5,357 $ 31.92 $ 5,533 $ 32.95 $ 5,712 Field Services Supervisor $ 34.75 $ 6,023 $ 36.47 $ 6,322 $ 38.21 $ 6,623 $ 39.95 $ 6,924 $ 41.68 $ 7,225 $ 43.43 $ 7,528 $ 45.17 $ 7,829 Human Resources Specialist (Y) $ 29.96 $ 5,193 $ 31.21 $ 5,410 $ 32.46 $ 5,627 $ 33.72 $ 5,844 $ 34.96 $ 6,059 $ 36.21 $ 6,276 $ 37.46 $ 6,493 Maintenance Technician $ 22.70 $ 3,934 $ 23.65 $ 4,099 $ 24.59 $ 4,262 $ 25.54 $ 4,427 $ 26.48 $ 4,589 $ 27.43 $ 4,754 $ 28.37 $ 4,917 Management Aide $ 29.47 $ 5,108 $ 30.38 $ 5,267 $ 31.33 $ 5,430 $ 32.29 $ 5,597 $ 33.29 $ 5,771 $ 34.32 $ 5,949 $ 35.38 $ 6,133 Management Analyst - City Manager's Office $ 32.45 $ 5,624 $ 33.80 $ 5,858 $ 35.21 $ 6,103 $ 36.67 $ 6,357 $ 38.20 $ 6,622 $ 39.80 $ 6,898 $ 41.45 $ 7,185 Outreach Coordinator - Public Safety $ 26.20 $ 4,542 $ 27.20 $ 4,714 $ 28.19 $ 4,886 $ 29.18 $ 5,058 $ 30.19 $ 5,232 $ 31.18 $ 5,404 $ 32.18 $ 5,578 Recreation Coordinator $ 26.20 $ 4,542 $ 27.20 $ 4,714 $ 28.19 $ 4,886 $ 29.18 $ 5,058 $ 30.19 $ 5,232 $ 31.18 $ 5,404 $ 32.18 $ 5,578 Senior Code Compliance / Animal Control Officer (Y) $ 33.48 $ 5,804 $ 34.87 $ 6,044 $ 36.26 $ 6,284 $ 37.65 $ 6,527 $ 39.07 $ 6,771 $ 40.46 $ 7,014 $ 41.85 $ 7,254 Senior Custodian $ 26.92 $ 4,667 $ 27.97 $ 4,847 $ 29.01 $ 5,028 $ 30.05 $ 5,209 $ 31.10 $ 5,391 $ 32.15 $ 5,572 $ 33.20 $ 5,755 Senior Maintenance Technician $ 26.63 $ 4,615 $ 27.64 $ 4,791 $ 28.66 $ 4,968 $ 29.68 $ 5,144 $ 30.71 $ 5,322 $ 31.74 $ 5,501 $ 32.74 $ 5,675

PART-TIME HOURLY EMPLOYEES
POSITION Step A Step B Step C Step D Step E Step F Step G Aerobics Instructor $ 15.00 $ 15.42 $ 17.32 $ 19.23 $ 21.16 $ 23.08 $ 24.97 Animal Control Officer $ 22.13 $ 22.99 $ 23.85 $ 24.71 $ 25.57 $ 26.43 $ 27.29 Assistant Boxing Trainer $ 15.00 $ 15.18 $ 15.30 $ 15.76 $ 16.14 $ 16.90 $ 17.29 Boxing Trainer $ 21.13 $ 21.44 $ 21.55 $ 22.37 $ 22.98 $ 24.21 $ 24.83 Certified Aerobics Instructor $ 25.03 $ 26.28 $ 27.76 $ 29.24 $ 30.72 $ 32.21 $ 33.69 College Intern $ 15.00 $ 15.29 $ 16.36 $ 17.99 $ 19.80 $ 21.78 $ 23.95 Community Services Officer $ 22.13 $ 22.99 $ 23.85 $ 24.71 $ 25.57 $ 26.43 $ 27.29 Computer Lab Technician $ 15.00 $ 15.12 $ 15.56 $ 15.99 $ 16.43 $ 16.86 $ 17.30 Custodian $ 18.17 $ 18.88 $ 19.57 $ 20.27 $ 20.97 $ 21.67 $ 22.36 Fee and Charge Instructor
Lifeguard $ 15.00 $ 15.30 $ 15.61 $ 15.92 $ 16.24 $ 16.56 $ 16.89 Lifeguard/Instructor $ 16.00 $ 16.32 $ 16.65 $ 16.98 $ 17.32 $ 17.67 $ 18.02 Pool Manager $ 18.66 $ 19.51 $ 20.36 $ 21.20 $ 22.06 $ 22.90 $ 23.76 Recreation Leader $ 15.00 $ 15.30 $ 15.61 $ 15.77 $ 15.92 $ 16.34 $ 16.90 Recreation Specialist $ 17.34 $ 17.69 $ 18.04 $ 18.40 $ 18.77 $ 19.14 $ 19.53 Senior Custodian $ 26.40 $ 27.42 $ 28.44 $ 29.46 $ 30.49 $ 31.51 $ 32.55 Trail Maintenance Crew $ 15.00 $ 15.79 $ 17.37 $ 19.11 $ 21.02 $ 23.13 $ 25.44 Hourly Pay Rate
70% of Registration Fees

AGENDA REPORT
MEETING DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Kristen Petersen, Director of Administrative Services SUBJECT: Resolution Establishing the Salary Schedule and Compensation Plan for Unrepresented Regular Employees
RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 22- 24 rescinding Resolution No. 21-12 and establishing a salary schedule and compensation plan for unrepresented regular employees.

FISCAL IMPACT: The recommended salary schedule was already included in the recently adopted Fiscal Year 2022/23 Budget.

BACKGROUND
Unrepresented Employees are bound by the policies established by the City’s Personnel Rules and Regulations and a Compensation Resolution, which is typically adopted by the Council on an annual basis.

The compensation resolution for Unrepresented Employees serves to establish compensation, benefits, and any procedures, rights, or protections that are of particular interest and/or not already apart of the existing Personnel Rules & Regulations. Please note that the three-year MOU terms do not directly impact, or apply to, unrepresented employees and, as such, another resolution must be approved in order for changes to occur. As a result, the City Council is given the opportunity to consider compensation for unrepresented regular positions on an annual basis.

DISCUSSION/ANALYSIS
This year’s compensation plan includes a 2 percent base salary increase and an increase in the healthcare contribution up to the Kaiser rate, but not more than 5%. This is consistent with the annual cost of living and healthcare contribution that is being provided to the City’s represented employees. This increase was included in the Fiscal Year 2022/23 Budget that was adopted on June 14, 2022 and will go into effect as of July 1, 2022.

RECOMMENDATION
It is recommended that the City Council adopt Resolution No.22-24 rescinding Resolution No. 21- 12 and establishing a salary schedule and compensation plan for unrepresented regular employees.

Agenda Item: _______
CM Review: ______
Fiscal Review: ______
7I
2 FISCAL IMPACT
The recommended salary schedule was already included in the recently adopted Fiscal Year 2022/23 Budget.

ATTACHMENT
Resolution No. 22-24
22-R-24
1 RESOLUTION NO. 22-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

DUARTE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
RESCINDING RESOLUTION NO. 21-12 AND ESTABLISHING A

SALARY SCHEDULE AND COMPENSATION PLAN FOR

UNREPRESENTED REGULAR EMPLOYEES
BE IT RESOLVED by the City Council of the City of Duarte, County of Los Angeles, State of California, as follows:

SECTION 1. DEFINITIONS

Full-Time Regular Employees. A full-time regular employee is one whose position is allocated in the budget and who regularly works a minimum of forty (40) hours per workweek on a continuing basis. Such employees are hired for an indefinite and unspecified duration.

Three-Quarter (¾) Time Regular Employees. A three-quarter (¾) time regular employee is one whose position is allocated in the budget and who regularly works between thirty (30) and thirty-nine (39) hours per workweek on a continuing basis. Such employees are hired for an indefinite and unspecified duration.

The City Manager shall recommend to the City Council the prescribed salary ranges for all classifications contained herein. The following salary ranges are hereby established:

A. Department Heads

SALARY STEPS

A B C D E F G
Assistant City
Manager
Mo $13,536 $14,019 $14,501 $14,980 $15,458 $15,939 $16,419 Hr $78.09 $80.88 $83.66 $86.42 $89.18 $91.96 $94.73
B. Division Managers

SALARY STEPS

A B C D E F G
Human Resources
Manager
Mo $7,438 $7,718 $7,996 $8.271 $8,551 $8,827 $9.106
Hr $42.91 $44.53 $46.13 $47.72 $49.33 $50.92 $52.54
SECTION 2. BILINGUAL PAY
The City will compensate full and ¾ time regular employees at a monthly rate of $125 to an eligible employee certified as bilingual by the City and who provides bilingual services as required, in addition to his/her base rate of pay, beginning on the first pay period after certification.

SECTION 3. AUTO ALLOWANCE AND/OR MILEAGE REIMBURSEMENT
For employees required or allowed by their department head to use private automobiles for City business, mileage will be reimbursed at the IRS-approved mileage rate. Department Heads will be given an auto allowance of $400 per month.

SECTION 4. VACATION LEAVE
A. Regular employees will accrue vacation time in accordance with the following schedule:

LENGTH OF SERVICE FULL TIME

EMPLOYEES
¾ TIME

EMPLOYEES
Up to 60 Months (5 years of service) 82 hours 61.5 hours 22-R-24
2 60 months – 120 months (10 years) 120 hours 90.0 hours 120 months – 132 months (11 years) 130 hours 97.5 hours 132 months – 144 months (12 years) 140 hours 105.0 hours 144 months – 156 months (13 years) 150 hours 112.5 hours 156 months – 168 months (14 years) 160 hours 120.0 hours 168 months – 180 months (15 years) 170 hours 127.5 hours 180 months – 192 months (16 years) 180 hours 135.0 hours Vacation leave shall be credited to the employee per pay period. No employee shall be allowed to accumulate more than a total of 360 hours of earned vacation leave, except with the written authorization of the City Manager. Employees terminating from City employment will be paid in full for unused accrued vacation leave.

B. Employees of the City will not be permitted, until after six months of continuous employment, to take paid vacation, unless otherwise approved in writing by the appropriate department head and the City Manager. The scheduling of vacation time is subject to the prior approval of the employee’s direct supervisor and department head; however, no employee will be permitted to take a vacation in excess of accrued vacation time unless specifically authorized in writing by the City Manager.

C. Employees with five (5) or more years of continuous service with the City will be allowed to sell accrued vacation leave back to the City at 100% of its full value.

Employees will be given the opportunity to sell accrued vacation leave back to the City annually, on or before July 31st of each fiscal year. The maximum amount of the annual buyback is as follows:

LENGTH OF SERVICE FULL TIME

EMPLOYEES
¾ TIME

EMPLOYEES
After the completion of 60 Months (5 years of service) 40 hours 30 hours After the completion of 132 months (11 or more years) 60 hours 45 hours SECTION 5. SICK LEAVE
A. Each full-time regular employee shall be entitled to receive up to ninety-six (96) hours of sick leave per year and each three-quarter time regular employee shall receive up to seventy-two (72) hours of sick leave per year. Employees shall be compensated for sick leave at their regular rate of pay. Sick leave shall be credited to the employee at the rate of 1/26th of an employee’s annual sick leave allotment per pay period. There will be no limit to the amount of sick leave an employee may accrue. At the time of separation, employees will not be compensated for unused sick leave. However, upon voluntary retirement the employee may convert 100% of his/her accrued sick leave balance, less any amount used, to retirement service credit.

B. Upon verbal or written request, sick leave may be used for the following purposes:
i. Diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee or an employee’s family member. Family member shall include: a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis, regardless of the child’s age or dependency status; a biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child; a spouse; a State of California registered domestic partner; a grandparent; a grandchild; and a sibling.
ii. For employees who are victims of domestic violence, sexual assault, or stalking, taking time off to obtain or attempt to obtain any relief, including, but not limited to, a temporary restraining order, restraining order, or other injunctive relief, to help ensure the health, safety, or welfare of the victim or his or her child. iii. For employees who are victims of domestic violence, sexual assault, or stalking, taking time off to seek medical attention for injuries caused by the domestic 22-R-24
3 violence, sexual assault, or stalking; to obtain services from a domestic violence shelter, program, or rape crisis center as a result of domestic violence, sexual assault, or stalking; to obtain psychological counseling related to an experience of domestic violence, sexual assault, or stalking; and to participate in safety planning and take other actions to increase safety from future domestic violence, sexual assault, or stalking, including temporary or permanent relocation.

In cases where lost work time due to illness or injury exceeds four days, or when the employee has been frequently absent (more than four cumulative days in a calendar year), the City Manager or designee may require a written physician’s confirmation of the nature of the illness or injury. Employees are not responsible for finding other employees to cover shifts due to their use of paid sick leave. Should work time lost due to illness or injury exceed the employee’s accrued sick leave balance, then any available vacation, floating holidays, or compensated time off will be used as compensation.

C. Pursuant to the terms of the City’s contact, as amended, with the California Public Employees’ Reitrement System (CalPERS), upon voluntary retimrement the employee may convert one hundred percent of his/her accrued sick leave balance, less any amount used under the provisions to retirement service credit.

D. When utilizing sick leave, the employee will notify his/her direct supervisor at the earliest possible time as to the general nature and possible duration of the injury or illness. It will be the employee’s responsibility to keep his/her supervisor informed on a daily basis of his or her condition as it relates to absence from employment.

E. Employees may voluntarily donate sick leave to a donation bank, which is maintained for the use of qualified employees who have suffered a catastrophic illness or injury and have exhausted their paid leaves of absence. This program is set forth in an administrative policy.

F. Up to 30 hours of unused sick leave at separation shall be reinstated upon return to active status with the City occurring within no more than 12 months of separation.

G. Upon reasonable request, and within 21 calendar days after the request, the City shall afford current and former employees the right to inspect or copy records pertaining to their hours worked and paid sick days accrued and used.

SECTION 6. BEREAVEMENT LEAVE
Each employee will be entitled to bereavement leave in an amount of forty (40) hours per incident. Bereavement leave will be granted only in those cases involving the death of a parent (including step-parents), parent-in-law, children (including step-children), spouse, sibling, grandparent, grandparent-in-law, or registered domestic partner or an arrangement where someone is standing “in loco parentis”.

SECTION 7. HOLIDAYS
A. Holidays Observed. The City provides regular and probationary employees with the following paid holidays during the calendar year:

Holiday Date Observed
New Year’s Day January 1 or January 2 if January 1 falls on a Sunday Martin Luther King Day Third Monday in January
President’s Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July 4
Labor Day First Monday in September
Thanksgiving Day Fourth Thursday in November
Day after Thanksgiving Day Fourth Friday in November
Christmas Eve December 24
Christmas Day December 25
22-R-24
4 New Year’s Eve December 31
If a holiday falls on an employee’s regularly scheduled day off, the employee will receive a floating holiday, according to the provisions of Section 8.b, below. In such a case, the floating holiday will accrue on the date of the holiday.

B. Floating Holidays. The employee may use all floating holiday time at any time before the end of the fiscal year, as long as the employee has obtained the advance permission of his/her department head for the scheduling of the holiday. Unused floating holidays will be automatically cashed out at the end of the fiscal year. In case an employee terminates employment with the City, he or she will be fully compensated for any accrued, but unused, floating holidays.

C. Amount of Holiday Pay. Employees shall receive holiday pay, including floating holidays, in an amount equal to their regular schedule and rate of pay. For example, an employee who is assigned to a 4/10 schedule shall receive ten (10) hours of holiday pay, and an employee who is assigned to a 5/8 schedule shall receive eight (8) hours of holiday pay.

D. Work on Holidays. An employee who is scheduled and required to work on a date that the City has observed as a holiday shall be compensated at twice (2x) the employee’s regular salary for all time actually worked on the date the holiday is observed. The employee shall not be provided with an alternative day off to observe the holiday or with a floating holiday.

SECTION 8. ADMINISTRATIVE LEAVE AND/OR OVERTIME
In recognition of the long hours required to accomplish the requirements of the job, including attendance at numerous meetings outside normal working hours, department heads will be granted sixty (60) hours of administrative leave per fiscal year. The full sixty (60) hours shall be granted on July 1st of each year and shall not be allowed to carry over to the next fiscal year. This leave may be used to take time off, or sold back to the City at 100% of its monetary value.

Department heads will not be eligible for overtime compensation.

Division managers shall receive either compensatory time or overtime pay (at the discretion of the department head) at their regular rate of pay (“straight” time) for the number of authorized hours worked over forty (40) per week. Vacation leave, sick leave, holidays, and other time not actually worked will not be counted towards the forty hours. If compensatory time is taken in lieu of paid overtime, no employee shall be permitted to accrue more than sixty (60) hours.

SECTION 9. CALL BACK
Employees may be required to come to work outside of their regular working hours in case of an emergency. In such circumstances, all employees, with the exception of department heads, will be guaranteed at least two hours pay.

SECTION 10. RETIREMENT
The City offers a defined retirement benefit plan through the California Public Employees’ Retirement System (CalPERS). An employee may be eligible for one of three (3) benefit tiers pursuant to the City’s contract with CalPERS. Information provided here is a summary of the benefits that are fully set forth in the City’s contract with CalPERS, and in the case of a conflict, either party may request to reopen Article 20 regarding Retirement to meet and confer over the conflict and/or changes to the retirement. The applicable benefit tier available to an individual employee depends on his/her date of hire and/or status as “new member”, which determines the retirement formula, final compensation calculation and employee contribution/cost sharing, as follows:

A. Tier 1: Employees Hired Before March 19, 2012. All full-time and three-quarter-time employees hired before March 19, 2012, including those who have a break in service and then later return to City employment, shall be provided with the CalPERS 2.5% @ 55 benefit formula. Final compensation is calculated as the highest average annual pensionable compensation earned during a period of twelve (12) consecutive months. The City will make all employer contributions required by CalPERS. The employee will be responsible for paying fifty percent (50%) of normal cost (currently eight percent (8%)). 22-R-24
5 In the event employee contribution rates are adjusted by CalPERS during the term of this MOU, the member contribution will be recalculated based upon the updated required member contribution rate established by CalPERS to ensure the employee contributes fifty percent (50%) of normal cost. All employee paid contributions will be deducted from employees’ salaries pre-tax.

B. Tier 2: Employees Hired On or After March 19, 2012. All full-time and three-quartertime employees hired on or after March 19, 2012, including those who have a break in service and then later return to City employment, shall be provided with the PERS 2% @ 60 benefit formula, with final compensation calculated using the average of three (3) highest years of pensionable compensation. The City will make all employer contributions required by CalPERS. The employee will be responsible for contributing fifty percent (50%) of the normal costs (currently seven percent (7%)). In the event employee contribution rates are adjusted by CalPERS during the term of this MOU, the member contribution will be recalculated based upon the updated required member contribution rate established by CalPERS to ensure the employee contributes fifty percent (50%) of normal cost. All employee paid contributions will be deducted from employees’ salaries pre-tax.

C. Tier 3: Employees Hired On or After January 1, 2013. i. Full-time and three-quarter-time employees hired on or after January 1, 2013, who, within six (6) months of employment with the City, were either employed by a public employer that contracted with CalPERS or with another public retirement system with which CalPERS has reciprocity, shall be provided with the CalPERS 2% @ 60 benefit formula, with final compensation calculated using the average of three (3) highest years of pensionable compensation. The City will make all employer contributions required by CalPERS. The employee will be responsible for contributing fifty percent (50%) of the normal costs (currently seven percent (7%)). In the event employee contribution rates are adjusted by CalPERS during the term of this MOU, the member contribution will be recalculated based upon the updated required member contribution rate established by CalPERS to ensure the employee contributes fifty percent (50%) of normal cost. All employee paid contributions will be deducted from employees’ salaries pre-tax.
ii. Any other full-time and three-quarter-time employees hired on or after January 1, 2013, who do not meet the criteria set forth in Section 20.c.i, above, shall be provided with the CalPERS 2% @ 62 benefit formula, with final compensation calculated using the average of the highest consecutive 36 months of pensionable compensation. The City will make all employer contributions required by CalPERS. The employee will be responsible for contributing fifty percent (50%) of the normal costs (currently six point five percent (6.5%)). In the event employee contribution rates are adjusted by CalPERS during the term of this MOU, the member contribution will be recalculated based upon the updated required member contribution rate established by CalPERS to ensure the employee contributes fifty percent (50%) of normal cost. All employee paid contributions will be deducted from employees’ salaries pre-tax.

D. Disability Retirement. The City may request PERS to retire an employee who becomes physically or mentally unable to perform the duties of his or her position, or may be subject to further injury if employment is continued. The City may make every effort to transfer or reassign the partially disabled employee to another existing position within the classification plan before a request for disability retirement is made.

SECTION 11. HEALTH INSURANCE
A. The City contracts with the California Public Employees Retirement System (CalPERS) to provide health insurance for all full and ¾ time regular employees; employees may choose from HMO and PPO options. The City will contribute toward the cost of any insurance program for employees and dependents. The City agrees to pay the cost of medical insurance premiums up to the following monthly rates. 22-R-24
6 Full Time Employees ¾ Time
Employees
Employee Only $703 $527.25
Employee + One $1,407 $1,055
Employee + Two or More $1,829 $1,371.75
Employees will pay any excess premiums through payroll deduction on a pre-tax basis.

Effective January 1, 2023, the City will increase its contribution, up to an additional 5%, based on the Kaiser premium for each group set forth above, as adjusted in 2022.

B. The City will provide taxable cash to employees who waive medical insurance coverage and provide written proof of other medical insurance to the City per the following scale:

Full Time Employees ¾ Time Employees
Employee Only $218 $163
Employee + One $435 $326
Employee + Two or More $566 $424
Employees who choose a plan where the premiums are lower than the amounts paid by the City listed in the chart above will not receive the difference between their chosen plan and the City’s maximum coverage.

C. The City will provide medical insurance coverage for retirees and their dependents through the PERS system. To be eligible, employees must retire within one hundred and twenty (120) days of their separation from employment from the City of Duarte. The City’s contribution to insurance premiums for retirees will be set at the same levels as they are for active employees. The City will provide taxable cash to retirees who waive medical insurance coverage and provide written proof of other medical insurance to the City as noted in Section B above.

SECTION 12. DENTAL INSURANCE
The City will contract for dental insurance for all full and three-quarter (3/4) time regular employees. Enrollment in the plan is mandatory and no cash alternative will be provided. The City agrees to pay the cost of the premium for employees plus any eligible dependents up to a 5% annual increase, with no cash-out option.

SECTION 13. VISION INSURANCE
The City will contract for vision insurance for all full and three-quarter (3/4) time regular employees. Enrollment in the plan is mandatory and no cash alternative will be provided. The City agrees to pay the cost of the premium for employees plus any eligible dependents up to a 5% annual increase, with no cash-out option.

SECTION 14. LIFE INSURANCE
The City will contract for life insurance for full and three-quarter (¾) time regular employees.

For full time employees, the life insurance benefit is the equivalent of employee’s annual salary, up to $200,000. For three-quarter (¾) time employees, the calculation of annual salary will be based on their normal work schedule. The City agrees to pay the full cost of that basic life insurance premium. Full and three-quarter (¾) time employees will have the option to purchase, at their cost, voluntary supplemental life insurance.

SECTION 15. SHORT AND LONG TERM DISABILITY INSURANCE
The City will contract for short and long-term disability insurance for full and three-quarter (¾) time regular employees. The City agrees to pay the full cost of the disability insurance premium. 22-R-24
7 SECTION 16. EMPLOYEE ASSISTANCE PROGRAM
The City will contract for an Employee Assistance Program for full and three-quarter (¾) time regular employees, at no cost to the employee.

SECTION 17. FITNESS CENTER MEMBERSHIP
The City will provide a complimentary individual membership to the Duarte Fitness Center for each full and three-quarter (¾) time employee and retiree.

SECTION 18. FLEXIBLE SPENDING ACCOUNTS
The City agrees to offer and maintain Health Care and Dependent Care Flexible Spending Accounts for the optional participation of full and three-quarter (¾) time employees.

SECTION 19. DEFERRED COMPENSATION PROGRAM
The City will make a Section 457 deferred compensation program available to all full and threequarter (¾) time regular employees that complies with the rules and regulations established by the Internal Revenue Service. Employees may voluntarily participate in the program through payroll deductions.

SECTION 20. PROFESSIONAL MEMBERSHIP FEES
Employees may maintain membership in appropriate professional organizations. The costs for memberships in these organizations are legitimate City expenditures if requested for a regular employee, provided for in the annual City Budget, and approved in advance by the department head and City Manager.

SECTION 21. TUITION REIMBURSEMENT PROGRAM
Employees are eligible to be reimbursed for seventy-five percent (75%) of the cost of college accredited academic courses, taken for credit, outside regular working hours, that are directly related to job duties within the City, or are required for a degree in their occupational field in local government. An employee must request advance approval from his/her Department Head prior to enrollment in order to be eligible for reimbursement under this section. The Department Head, in his/her sole discretion, will determine whether the courses meet the standard articulated above. The reimbursement will not exceed three-thousand dollars ($3,000.00) for full-time employees or two-thousand, three hundred dollars ($2,300.00) for three-quarter-time employees, during any fiscal year. Reimbursement costs include those for registration, parking, and books. Proof of course completion and a grade of “C” or better are required.

SECTION 22. COMPUTER LOAN PROGRAM
The City will continue its present employee computer loan program. Generally, benefited employees may have two active loans, in a total amount not to exceed three-thousand dollars ($3,000.00), for the purchase of new computer equipment. Loans will be interest-free and payable over a two-year period. The minimum loan payment will be 1/52 of the amount borrowed, and will be made through payroll deduction. The balances of any outstanding loans become due and payable upon termination, and will be deducted from an employee’s final check.

Continuation of the program is subject to annual budget appropriations by the City Council, and will be administered according to policies and procedures established by the City Manager.

SECTION 23. SEVERANCE PAY
When a regular full-time employee is laid off, that employee will be entitled to receive severance pay as follows:

Length of Service
Date of hire to 2 years
Amount
None
22-R-24
8 2 years plus one day to 5 years
5 years plus one day to 10 years
10 years plus one day to 15 years
15 years plus one day to 20 years
20 years plus one day to 25 years
25 years plus one day or more
1 month’s salary
2 month’s salary
3 month’s salary
4 month’s salary
5 month’s salary
6 month’s salary

Employees terminated from employment due to physical inability to perform their job and eligible for worker’s compensation benefits will not be entitled to severance pay. Any additional years of service purchased by the City towards retirement will be deducted from severance pay.

SECTION 24. LONGEVITY PAY
The City will provide longevity pay to employees who have completed at least 5 continuous years of City service and have been compensated for at least one complete year at the top salary step for the range for the employee’s position. Longevity pay will be provided on a monthly basis in the following amounts:
0-5 years $0
5 years $50/month
10 years $100/month
15 years $150/month
20 years $200/month
25 years $250/month
SECTION 25. SEVERABILITY
All resolutions, or portions thereof, previously adopted by the City Council and found to be in conflict with the provisions of this resolution are hereby repealed.

SECTION 26. EFFECTIVE DATE
The effective date of this resolution shall be July 1, 2022. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, APPROVED, AND ADOPTED this 28th day of June, 2022. _________________________________
Mayor Margaret Finlay

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF DUARTE )
I, Annette Juarez, City Clerk of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Resolution No. 22-24 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 28th day of June 2022 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
________________________________
City Clerk Annette Juarez
City of Duarte, California

AGENDA REPORT
MEETING DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Kristen Petersen, Director of Administrative Services SUBJECT: Professional Services Agreement with Maxtreme Inc, for Information Technology Management Services
RECOMMENDATION: Staff recommends City Council authorize the City Manager to execute this Professional Services Agreement with Maxtreme Inc.

FISCAL IMPACT: Costs related to the recommended agreement are already included in the recently adopted Fiscal Year 2022/23 Budget (1815-7965).

BACKGROUND
Maxtreme Inc. has been providing information technology support for the City of Duarte since 2008. During that time the City’s dependency on technology has grown exponentially and Maxtreme has partnered with the City, assisting with technology decisions and supporting the organization as it evolved. In more recent years, the overall information technology industry has changed greatly in the way of cyber security and Maxtreme has guided us through the process of protecting our information and securing our systems

DISCUSSION/ANALYSIS
It has been several years since we have updated the language of our professional services agreement with Maxtreme and as a result, staff has worked closely with Maxtreme Inc, the Joint Powers Insurance Authority and our City Attorney in order to update our information technology agreement with all the necessary legal and insurance protections, as well as build flexibility into the agreement that will allow us to be better positioned to respond to this constantly changing industry. The terms of this new agreement mirror the services that are currently being provided, which include: a Help Desk to support users, administration of our software, mobile devices, firewalls, archivers, and printers, support for all network hardware and software, assistance with our audio-visual system and help with IT budget planning. All services are provided to the City staff from 8am-6pm Monday through Thursday and Friday from 9am to 5pm at a cost of $12,500 per month. After hour and emergency services are provided as needed at $150 per hour. The costs of providing this service have already been included in the recently adopted fiscal year 2022/23 budget.

Agenda Item: _______
CM Review: ______
Fiscal Review: ______
7J
2 RECOMMENDATION
Staff recommends City Council authorize the City Manager to execute this Professional Services Agreement with Maxtreme Inc.

FISCAL IMPACT
Costs related to the recommended agreement are already included in the recently adopted Fiscal Year 2022/23 Budget (1815-7965).

ATTACHMENT
Attachment 1 – Information Technology Master Service Agreement with Maxtreme Inc.

AGENDA REPORT
MEETING DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Manuel Enriquez, Director of Parks and Recreation SUBJECT: Authorization for the City Manager to execute Joint Use Lease Agreement extension with Duarte Unified School District RECOMMENDATION: Staff recommends City Council authorize the City Manager to execute this two-year extension of the Joint Use Lease Agreement between the City and Duarte Unified School District
FISCAL IMPACT: None

BACKGROUND
Since 1981, the City of Duarte and the Duarte Unified School District have had in place a joint use lease agreement. Under the Agreement, the City has the right to utilize the leased properties as community park spaces and for general recreational purposes for residents. The latest one, which was approved by City Council in May of 2018, has since lapsed.

DISCUSSION/ANALYSIS
As specified in section three (3) of the latest version of the Agreement, both parties may agree to extend the term or renew the Lease but only by means of a written instrument that has been dulyapproved. Thus, prior to the end of this school year, City and District leadership staff discussed the Agreement in depth and their respective preference for various updates. Given that the latest Agreement established more equity in terms of responsibilities for the maintenance of all ball fields, language for both parties’ legal liability and indemnification, and that the capital improvement projects schedule is still in motion, staff from both organizations have mutually agreed to extending the Agreement for two additional years. The District’s Board of Education approved the extended Agreement on Thursday, June 9, at its regular scheduled board meeting.

RECOMMENDATION
Staff recommends City Council authorize the City Manager to execute this two-year extension of the Joint Use Lease Agreement between the City and Duarte Unified School District.

Agenda Item: _______
CM Review: ______
Fiscal Review: ______
7K
2 FISCAL IMPACT
None

ATTACHMENT
Attachment 1: Duarte Unified School District and City of Duarte Lease Agreement

AGENDA REPORT
MEETING DATE: June 28, 2022
TO: Mayor and Members of the City Council
FROM: Craig Hensley, Community Development Director
SUBJECT: Notice of Completion for the Infrastructure Modernization Program project with Climatec LLC
RECOMMENDATION: That Council authorize a Notice of Completion for the Infrastructure Modernization Program project with Climatec LLC
FISCAL IMPACT: The total project cost is $2,834,681. Of that total, $2,750,427 was financed through a lease-purchase agreement with U.S. Bancorp, with annual debt service payments of $220,900 being made by the General Fund over a period of 15 years. The remaining $84,254 of the total project cost is being paid by the General Fund.

BACKGROUND
In January 2019, Climatec completed an assessment of the City's infrastructure and developed a plan for an energy infrastructure modernization program. Over the following months, the City and Climatec worked to finalize both a scope of work and financing plan, and the Council held project scoping workshops on April 19, 2019, and on June 1, 2019.

On August 22, 2019, the City Council adopted Resolution 19-19 that authorized the implementation of the Infrastructure Modernization Program. This enabled the City to utilize Government Code Sections 4217.10 through 4217.18 “to enter into one or more facility financing contracts if funds for the repayment thereof are projected to be available from the savings, representing funds that otherwise would have been used for purchase of electrical, thermal, or other energy required by the City in the absence of the energy conservation services.” On September 24, 2019, the City Council approved the Energy Performance Contract with Climatec. The contract called for many energy efficiency upgrades that included:
• Converting all City owned street lights to LED;
• Street lighting controls;
Agenda Item: _______
CM Review: ______
Fiscal Review: ______
10A
2 • Solar panels at City Hall;
• Solar thermal at the Fitness Center;
• LED light installation at City buildings;
• Mechanical equipment upgrades at the Senior Center; and • Irrigation control upgrades for all landscape locations.

A detailed list with a schedule of all project items and costs is shown as Attachment 1. The additional Attachments (Attachments 2-5) provide a range of details about the project’s background, its projected costs savings, the method by which Climatec will verify those projected cost savings, and other project details.

DISCUSSION/ANALYSIS
Most of the project work was completed several months ago, but the project completion and the final retention payment was held up while Staff and Climatec worked through the final details related to the ongoing costs for wireless communications associated with the irrigation control system and the street light control system. The cost associated with the wireless irrigation controllers increased since the time the contract was signed and Climatec has agreed to cover that cost for 15 years. All work associated with the project has bene completed and a notice of completion is appropriate.

The original contract was amount was $2,750,427, and the final amount with change orders was $2,834,681. This represents a 3.06% increase over the original contract amount, which is a relatively small increase given the size and complexity of the project. Change orders included an additional cost for: LED lights in parks that was not a part of the original contract but allowed all City lighting to transition to LED; replacing mission bell lights with new fixtures rather than retrofit because of the condition of the mission bells; and some additional concrete in the courtyard area. Contract credit was given for some roof damage at City Hall and for the wireless cost for the irrigation control system between year five and 15 of the contract.

RECOMMENDATION
That Council authorize a Notice of Completion for the Infrastructure Modernization Program project with Climatec LLC.

FISCAL IMPACT
The total project cost is $2,834,681. Of that total, $2,750,427 was financed through a leasepurchase agreement with U.S. Bancorp, with annual debt service payments of $220,900 being made by the General Fund over a period of 15 years. The remaining $84,254 of the total project cost is being paid by the General Fund.

Under the terms of the Agreement, Climatec warranted that the project would result in net cost savings to the City over the useful life of the installed infrastructure. Climatec will be providing the City with annual reports to verify the warranted savings. 3 ATTACHMENTS
Attachment 1 – Worklist by item with associated costs
Attachment 2 – August 22, 2019 Staff Report
Attachment 3 – September 24, 2019 Staff Report
Attachment 4 – Measurement and Verification Agreement
Attachment 5 – Infrastructure Modernization Program Detailed Analysis

To:

Fromr
Date:

Re:

Mayor Paras-Caracci and Members of the Duarte City Council Karen A. Herrera, Deputy City Manager
8t22119
RESOLUTION 19.R-19 AUTHORIZING THE IMPLEMENTATION OF THE CITY

OF DUARTE INFRASTRUCTURE MODERNIZATION PROGRAM PURSUANT TO GOVERNMENT CODE SEGTION 4217.10.18
RECOMMENDATION: staff is recommending that the City Council, by motion read by title only, waive further reading and adopt Resolution No. 19-R-19 tilted: "A RESOLUTION OF THE CIry COUNCIL OF THE CITY OF DUARTE, CALIFORNIA, AUTHORIZING THE IMPLEMENTATION OF THE CITY OF DUARTE INFRASTRUCTURE MODERNIZATION PROGRAM PURSUANT TO GOVERNMENT CODE SECTION 4217.10-18, MAKING CERTAIN FINDINGS REQUIRED THEREFORE, AND AUTHORIZING RELATED ACTIONS" (See Attachment) including agreements with Climatec LLC and associated US Bancorp Government Leasing and Finance lnc. financing agreements for the design/build implementation of a comprehensive infrastructure modernization program throughout the City.

BAGKGROUND: The City of Duarte initiated an effort to assess the feasibility of a comprehensive lnfrastructure Modernization Program in the Summer of 2018. The objectives of the program were to:
1 ) Comprehensively modernize aging energy/building/water infrastructure; 2) Complete improvements with costs being covered by utility savings; 3) Reduce rising utility costs, operating expenditures, and piecemeal maintenance costs associated with outdated and/or obsolete equipment;
4) lncorporate smart, connected, sustainable technology to improve City livability and services
5) Create a higher service level for the Duarte community through enhanced street and building lighting, facility heating and cooling; swimming pool heating etc.

Based on a demonstrated track record of helping other California public agencies achieve similar objectives, in January 2019, Climatec completed an investment grade assessment of the City's infrastructure and developed a turnkey design/build infrastructure modernization program. Since that time, staff and City Council have worked with Climatec to finalize a scope of work and funding plan through multiple ad hoc committee meetings, Council meeting presentations, and two City Council workshops on 419119 and 6/1 1/19. Based on the last Council workshop, staff was directed to formally agendize the program for a discussion and vote.

DISCUSSION: The purpose of this agenda item is for the Council to consider adoption of Resolution 19-R-19 making certain findings and approving agreements with Climatec LLC for design/build implementation and energy conservation services and financing agreements with U.S. Bancorp Government Leasing and Finance lnc. (See Attachment B.3) in accordance with Government Code $ 4217.10 through S 4217.18.

The design/build procurement option is specific to energy conservation projects and was created by the State legislature to give maximum flexibility to cities when pursuing projects that promote energy efficiency and help meet State energy mandates. This type of contracting approach provides a number of efficiencies over the traditional approach of awarding separate contracts for design services and construction (design-bid-build approach) when pursuing a large scale comprehensive program. The benefits of a design/build approach include, but are not limited to, a greater flexibility in the contract award process; opportunity for innovation, a single point of accountability, fewer change orders and claims, and faster overall project completion. An excellent example of the type of construction is the Metro Gold Line Foothill Extension.

Prior to the Council considering adoption of the resolution, a public hearing will be held in order to meet the statute requirements of Government Code Section 4217. lf approved, construction will consist of the following projects and is anticipated to cost approximately $Z.g million dollars. . LED Street Light Modernization
. Roof Mounted Solar PV System
. High Efficiency Heating & Cooling Equipment
o lnterior & Exterior LED Lighting Modernization
r Smart Connectivity Street Light Control System
. Smart Building Automation System
. Solar Thermal Pool Heating
o Smart lrrigation Weather-Based Control System
lf approved tonight, Council can expect one or more of the projects to commence in the Fall of 2019, and the entire scope is expected to take approximately 12lo 18 months to complete. (See Attachment B.1)
FISCAL IMPACT: The following two charts illustrate the cosVsavings analysis of the proposed scope of work in a line item format requested by Council. The two charts differ in the savings aspect depending on the type of financing selected. The feedback from the Council workshop on 6/11 was to bring back an option for financing half of the program in order to generate greater net operating budget savings, which is displayed in Option A. Option A requires a $1 million capital contribution from the General Fund Reserves at the start of the project. However, since the last meeting with Council on this project, interest rates have dramatically dropped to

2.42o/o. Thus, staff and the Climatec team are also putting fonvard Option B, requiring no capital contribution from the General Fund Reserves.
. Page2
City of Duarte lnfrastructure Modernization Program Option A Category Cost* Lifecycle
Savinqs*
LED Street Light Modernization
Roof Mounted Solar PV System
High Efficiency Heating & Cooling Equipment
lnterior & Exterior LED Lighting Modernization
Smart Connectivity Street Light Control System
Smart Building Automation System
Solar Thermal Pool Heating
Smart lrrigation Weather-Based Control System
$884,605
$541,722
$233,280
$183,315
$167,311
$118,228
$98,332
$59,804
$1,572,467
$1,253,599
$265,413
$510,959
$221,420
$208,612
$317,991
$266,741
Total $2,296,597 $4,617,202
*Project Gost Breakdown $2,286,597
1,286,597 - Municipal Lease Purchase Program (2.42% interest rate) '1,000,000
- City Contribution
**Lifecycle Savings Breakdown $4,617,202
. $3,330,605 - General Fund Operating Budget savings from reduced utility and maintenance costs over the life of the new equipment (15 years for infrastructure improvements and 30 years for solar)
o $1,286,597 - Avoided capital expenditures (based on capital improvement and deferred maintenance projects that would be funded in the next 1-3 years) o$
o$
City of Duarte lnfrastructure Modernization Program Option B Gategory Cost* Lifecycle
Savinqs*
LED Street Light Modernization
Roof Mounted,Solar PV System
High Efficiency Heating & Cooling Equipment
lnterior & Exterior LED Lighting Modernization
Smart Connectivity Street Light Control System
Smart Building Automation System
Solar Thermal Pool Heating
Smart lrrigation Weather-Based Control System
$884,605
$541,722
$233,280
$183,315
$167,311
$118,228
$98,332
$59,804
$1,948,543
$1,253,599
$364,588
$588,892
$292,V9
$258,874
$317,991
$292,166
Total $2,286,597 $5,317,202
. Page 3
*Proiect Gost Breakdown $2,286,597
. $2,286,597 - Municipal Lease Purchase Program (2.42o/o interest rate) . $0-CityContribution
**Lifecycle Savings Breakdown $5,317,202
. $3,330,605 - General Fund Operating Budget savings from reduced utility and maintenance costs over the life of the new equipment (15 years for infrastructure improvements and 30 years for solar)
$1,986,597 - Avoided capital expenditures (an increase of $700,000 over Option A based on capital improvement and deferred maintenance projects that must be funded in the next 1-3 years and financing the entire project). Also requires an annual payment of $20,000 for 15 years which would be recouped after the lease.

To reiterate in closing, the City will not incur any additional expenditures related to implementing the lnfrastructure Modernization Program. The program pays for itself and provides a positive lifecycle savings of either approximately $4.6 million for Option A or $5.3 million for Option B from the General Fund over the life of the new equipment (15 years for infrastructure improvements and 30 years for solar). Per the Measurement and Verification Agreement, (Attachment 8.2) Glimatec provides a contractual guarantee for savings performance to ensure the City is made whole on its investment. lf savings are not realized, then Climatec is required to pay the City for the amount of the savings shortfall.

ATTAGHMENTS:

1. Resolution 19-R-19

2. Exhibit A: Analysis

3. Exhibit B.1: lnstallation Agreement (and Attachments A-E)

4. Exhibit 8.2: Measurement and Verification Agreement

5. Exhibit B.3: Financing Agreements
. Page 4
19-R-19
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUARTE,

CALIFORNIA, AUTHORIZING THE IMPLEMENTATION OF THE CITY OF

DUARTE INFRASTRUCTURE MODERNIZATION PROGRAM PURSUANT TO GOVERNMENT CODE SECTION 4217.10.18, MAKING CERTAIN FINDINGS

REQUIRED THEREFORE, AND AUTHORIZING RELATED ACTIONS
WHEREAS, the City of Duarte ("City") finds it to be in the best interest of the City to implement infrastructure improvements that will achieve long-term operating budget cost reductions while promoting energy efficiency and sustainability; and WHEREAS, Government Code sections 4217.10 through 4217.18 authorize the City's governing board (the "City Council") to enter into one or more energy service agreements with any person or entity if the anticipated cost to the City for energy conservation services provided under the agreement is less than the anticipated marginal cost to the City of thermal, electrical, or other energy that would have been consumed by the City in the absence of the agreement ("Savings"); and WHEREAS, Government Code sections 4217.10 through 4217.18 authorize the City Council to enter into one or more facility financing contracts if funds for the repayment thereof are projected to be available from the savings, representing funds that otherwise would have been used for purchase of electrical, thermal, or other energy required by the City in the absence of the energy conservation services and facilities financed by proceeds available through the facility financing contracts; and WHEREAS, Government Code sections 4217.10 through 4217.18 require that a public hearing be held, and public comment be taken, at a regularly scheduled meeting of the City Council, at which meeting the City Council may consider and adopt the findings described herein and award energy services contracts and facility financing contracts based thereon; and
WHEREAS, the City gave notice of its intent to conduct a public hearing and take public comment upon the subject matter of this Resolution at a regularly scheduled public meeting of the City Council at which the City Council has held a public hearing and taken public comment and has now considered this Resolution, all as required under Government Code sections 4217 .10 through 4217 .18; and WHEREAS, the City Council and City staff reviewed the qualifications presented by Climatec LLC to provide design/build services and energy conservation services for the Infrastructure Modernization Program, and found Climatec LLC's qualifications to be bona fide and adequate; and
WHEREAS, the City Council received information presented by City Staff and Climatec LLC at the April 9,2019, and June 11,2019, Council Workshops, and such information ("Analysis," Exhibit A) demonstrates that the cost of the Infrastructure Modernization Program is less than the anticipated marginal cost of energy the City would have consumed in the absence of the Program; and
WHEREAS, Climatec LLC has proposed design/build implementation and energy conservation services ("Agreements," Exhibit B) for the desired infrastructure moderni- 19-R-19
zations including the replacement of aging HVAC equipment, new Wi-Fi Based Building Automation System, LED lighting modernizations, LED street light and safety light modernizations, smart connectivity street lighting control systems, smart weather-based irrigation control systems, solar photovoltaic, and solar thermal; and WHEREAS, U.S. Bancorp Government Leasing and Finance Inc. has proposed equipment lease-purchase financing agreements ("Agreements," Exhibit B) at a rate of

2.95% for 15 years which will be repaid by guaranteed cost savings generated by the lnfrastructure Modernization Program and provide a net positive impact to the General Fund.

NOW, THEREFORE, THE CITY COUNCIL DOES HEREBY FIND, RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1. Recitals. All of the recitals herein contained are true and correct.

Section 2. Climatec LLC Aoreements Findinqs. The City Council finds that the cost of the Climatec LLC Agreements to the City for the energy conservation services provided thereunder is less than the anticipated marginal cost to the City of thermal, electrical, or other energy that would have been consumed by the City in the absence of the energy conservation services and that it is in the best interest of the City to approve and enter into the Climatec LLC Agreements.

Section 3. Climatec LLC Aqreements Aooroval. The forms of the Climatec LLC Agreements by and between the City and Climatec LLC, in the forms on file with the Clerk, are hereby approved, subject to final approval by the City Manager and the City Attorney.

The City Manager is hereby authorized and directed, for and in the name of and on behalf of the City, to execute and deliver to Climatec LLC the Agreements and related documents as necessary to carry out the energy services contemplated therein, subject to such minor changes thereto as the City Manager may require and approve, with the approval of the City Attorney.

Section 4. Aooroval of the Associated Eoui Lease/Purchase Aoreements with U.S. Bancorp Government Leasinq and Finance lnc. The form of the Equipment Lease/Purchase Agreements by and between the City and U.S. Bancorp Government Leasing and Finance lnc., is hereby approved, subject to final approval by the City Manager, Finance Director, and City Council. The City Manager or Finance Director is hereby authorized and directed, for and in the name of and on behalf of the City, to execute and deliver to U.S. Bancorp Government Leasing and Finance lnc. the Equipment Lease/Purchase Agreements and related documents as necessary.

Section 5. Effective Date. This Resolution shall take effect upon adoption PASSED, APPROVED, AND ADOPTED this 27th day of August, 2019.

Mayor Tzeitel Paras-Caracci
19-R-19

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF DUARTE
l, Marla Akana, City Clerk of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Resolution No. 19-19 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 27th day of August, 2019, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

City Clerk Marla Akana
City of Duarte, California
SS
)
)
)
To:

From:

Date:

Rer
Mayor Paras-Caracci and Members of the Duarte City Council Karen A. Herrera, Deputy City Manager
9t18t19

ADOPTION OF FINAL AGREEMENTS AUTHORIZING THE IMPLEMENTATION OF

THE CITY OF DUARTE INFRASTRUCTURE MODERNIZATION PROGRAM PURSUANT TO GOVERNMENT CODE SECTION 4217.10-18
REGOMMENDATION: City staff is recommending that the City Council, by motion, approve two agreements with Climatec LLC for both installation and measuremenUverification and associated US Bancorp Government Leasing and Finance lnc. financing agreement for the design/build implementation of comprehensive infrastructure modernizations throughout the City and authorize City Manager to execute the agreements on behalf of the City and direct staff to file a notice of exemption under CEQA Regulations section 15301.

BAGKGROUND: At the August 27,2019 meeting, the City Council adopted Resolution No. 19 R-19 making the necessary findings to authorize the implementation of an infrastructure modernization program pursuant to Government Code Section 4217.10-18 and approving, in draft form, the three agreements associated with the project. City Council directed staff to return the item on September 24,2019, for final approval of the agreements. ln connection with that direction, staff has re-noticed the public hearing, and also proposes that City Council make a finding under the California Environmental Quality Act (CEQA) that the entry into these agreements is exempt from CEQA, under 14 California Code of Regulations section 15301, relating to Existing Facilities. The objectives of the program are to:
1 ) Comprehensively modernize aging energy/building/water infrastructure; 2) Complete improvements with costs being covered by utility savings; 3) Reduce rising utility costs, operating expenditures, and piecemeal maintenance costs associated with outdated and/or obsolete equipment;
4) lncorporate smart, connected, sustainable technology to improve City livability & services
5) Create a higher service level for the Duarte community through enhanced street and building lighting, facility heating and cooling; swimming pool heating etc.

DISCUSSION: Since the last public hearing, both staff and the City Aftorney's office have been working with Climatec to finalize the previously reviewed agreements and incorporate requested changes by the Council into the scope of work. The specific changes in the scope of work are as follows:
a
a
a
Oriqinal lrriqation Scope
The original scope of work included 29 irrigation controllers and focused on parks & major buildings. The scope would have provided a smart weather-based irrigation control system to allow for ease of scheduling, remote control capabilities from a single front-end interface and alerts if a controller stopped functioning.

Revised lrriqation Scope
The revised scope of work includes 65 irrigation controllers and focuses on parks, major buildings, medians, sidewalks and HOA areas. The scope provides a smart weatherbased irrigation control system to allow for ease of scheduling, remote control capabilities from a single front-end interface, and alerts if a controller stops functioning.

Additionally, the scope has been revised to include flow sensors and master valves. The purpose of flow sensors is to allow for immediate alerts if there is a leak or ruptured pipe, and the purpose of master valves is to allow for automatic shut-off when a leak or ruptured pipe is detected.

Duarte Historical Museum
Scope now includes lighting & building automation modernizations at the Museum Prior to the Council finalizing the agreements, a public hearing must be held in order to meet the statute and CEQA requirements. lf approved, construction will consist of the following projects and is anticipated to cost approximately $Z.g million dollars. lf approved tonight, Council can expect one or more of the projects to commence in fall of 2019 and the entire scope is expected to take approximately 12to 18 months to complete.

FISGAL IMPAGT: The Gity will not incur any additional expenditures related to implementing the lnfrastructure Modernization Program. The program pays for itself and provides a positive lifecycle savings of approximately $6 million from the General Fund over the life of the new equipment (15 years for infrastructure improvements and 30 years for solar) Per the Measurement and Verification Agreement, (Exhibit C) Glimatec provides a contractual guarantee for savings performance to ensure the City is made whole on its investment. lf savings are not realized, then Climatec is required to pay the City for the amount of the savings shortfall.
. LED Street Light Modernization
. Roof Mounted Solar PV System
. High Efficiency Heating & Cooling Equipment
. lnterior & Exterior LED Lighting Modernization
o Smart Connectivity Street Light ControlSystem
. Smart Building Automation System
. Solar Thermal Pool Heating
. Smart lrrigation Weather-Based Control System
rl Master Valves & Flow Sensors
. Page2
The following chart illustrates the cosUsavings analysis of the scope of work. As noted at the last meeting with Council on this project, interest rates have dramatically dropped to2.42o/o. Thus, staff and the Climatec team are recommending the zero capital contribution scenario. Note: Since the last staff report and due to the enhanced scope of work in the smart irrigation system, that line item cost has increased from $59,804 to $133,578 and adding the new category of lrrigation MasterValves and Slow Sensors for $384,282 bringing the overall prolect cost to $2,750,427 and $6,020,343 for the overall lifecycle savings.
"Project Gost Breakdown $2,750,427
. $2,750,427 - Municipal Lease Purchase Program (2.42% interest rate) . $0-CityContribution
. $81 ,673 - Utility Grants/lncentives
**Lifecycle Savings Breakdown $6,020,343
. $3,713,243 - General Fund Operating Budget savings from reduced utility & maintenance costs over the life of the new equipment (15 years for infrastructure improvements and 30 years for solar)
a
$2,307,100 - Avoided capital expenditures based on capital improvement & deferred maintenance projects that would have been funded in the next 1-3 years and financing the entire project. Also requires an annual payment of $35,000 for 15 years which would be recouped after the lease.

Climatec has provided various items of disclosure regarding the costs and interest rates applicable to the financing contemplated by the financing agreement, which the City has requested to avoid any issues that might exist under Government Code section 5852.1.

Those disclosures are attached as Exhibit A.

City of Duarte lnfrastructure Modernization Program Financing Gategory Cost* Lifecycle
Savinqs**
LED Street Light Modernization $884,605 $1,948,542
Roof Mounted Solar PV System $s41,722 $1,253,599
High Efficiency Heating & Cooling Equipment $233,280 $364,587 lnterior & Exterior LED Lighting Modernization $186,041 $596,847 Smart Connectivity Street Light Control System $167,311 $292,V9 Smart Building Automation System $121,276 $263,329
Solar Thermal Pool Heating $98,332 $317,991
Smart lrrigation Weather-Based Control System $133,578 $385,238 lrrigation Master Valves and Slow Sensors $384,282 $597,661 Total $2,750,427 $6,020,343
. Page 3
GEQA EXEMPTION:

Staff proposes that City Gouncil make a finding under the California Environmental Quality Act (CEOA) that the entry into these agreements is exempt from CEQA, under 14 California Code of Regulations section 15301, relating to Existing Facilities. That section exempts "minoralteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency determination." Here, the project proposes to modify existing facilities to reduce energy or water demands, and to produce energy efficiency. but involves no or negligible expansion of the facilities in question, and therefore fits within the scope of the exemption. Assuming Council agrees, staff requests its direction to file a notice of exemption under this provision.

ATTACHMENTS:

1. Exhibit A: Disclosure pursuant to Government Code Section 5852.1

2. Exhibit B: lnstallation Agreement

3. Exhibit C: Measurement & Verification Agreement

4. Exhibit D: Financing Agreements
o Page 4

EXHIBIT C
CLIMATtr,C Mtr,ASIJRtr,Mtr,NT AND
Vtr,RIT'I CATI O N AGRtr.tr,Mtr,NT
FOR
City of Duarte

SCOPE OF SERVICES

TERMS AND CONDITIONS

ATTACHMENTS
Attachment'(,{t - Guaranteed Savings Measurement & Verification I. Savings Guarantee
II. Measurement And Verification Methods
III. Selected Measurement And Verification Options
IV. Specific M&V Plan For Each ECM:
^. Lighting System Upgrades
b. HVAC System Installation
c. IJVAC Controls Upgrades
d. Solar PV System Installation
Attachment "B" - Utility Baseline Summary
Attachment "Ctt - Standards of Operation (Lighting & HVAC) L Standards of Operation for HVAC
IL Standards of Operation fot Lighting
City of Duarte, CA
M&V Agreement

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CLIMATEC M&V AGREEMENT
This Measurement and Verification ('Mtfr1 Agreement ('Agreement') entered into as of August 27,201.9 ('Effect.ive Date") is made by and between:

City of Duarte, CA ('Purchaser")
with its principal place of business at
1600 Huntington Drive, Duarte, CA 91010
and
Climatec LLC
with its principal place of business at
2150 Towne Centre Place, Suite 200, Anaheim, CA 92805
This agreement shall include the Attachment(s) listed below:

Attachment "-\" - Gsaranteed Savings Measurement & Verification Attachment "B" - Utility Baseline Summary
Attachment "C" - Standards of Operation (Lighting & HVAC)

SCOPE OF SERVICES
Energv Savinss Measutement & Verification Service:

Climatec LLC wiil provide measurement and verification services of the energy savings associated with Purchaser's Energy Retroht Installation, as described in Attachment A - Scope of Work, located in the associated Installation Agreement. Energy Savings M&V reports will be provided to the Purchaser on an annual basis.

Term:

This Service Agreement shall commence upon the completion and acceptance of the Purchaser's energy retroFrt installation project and receipt of final payment for the associated Installation Contract and shall continue for a term of 15 yeats. The Purchaser may terminate this service agreement at any time with a 60 day written notice. However, termination of this agreement will void any savings guarantee associated with this project.

Charges:

This Agreement shall be billed once per year and is due and payable within forty-five (45) days of the Purchaser's receipt of invoice, which shall be sent on or by June 30 of each yeat for the preceding twelve (12) month period. The annual Service Agreement charge is $8,500 for the first three years and escalated zt 4oh annuzlly for every subsequent year thereafter. This rate does not include taxes.

TERMS AND CONDITIONS
l. General Provisions:

1.1 Unless stated otherwise, the services provided under this Agreement shall be provided during Climatec LLC's normal business hours. Normal business hours are Monday through Friday, 8:00 A.M. to 5:00 P.M. inclusive, excluding holidays. 1,.2 The Purchaser shall provide teasonable means of access to the equipment being measured or verified. Climatec LLC shall not be responsible for any removal, replacement, or refinishing of the building structure, if required to gain access to the City of Duarte, CA
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equipment. Climatec LLC shall be permitted to start and stop all equipment necessary to perform the services herein described as arranged with the Purchaser's representative.

1.3 This Agreement, when accepted in writing by authorized representatives of Purchaser and Climatec LLC, shall consdrute the entire Agreement belween the two (2) parties.

2. Charges:

2.1. For services specifically requested by purchaser and not covered by this Agreement, but performed by Climatec LLC upon the Purchaser's authoizzion, the Purchaser agrees to pay Climatec LLC within forty-five (45) days of presentation of propedy itemized invoice(s) at Climatec LLC's then current rates.

2.2 If emetgency service is requested by the Purchaser and inspection does not rcveal any defect for which Climatec LLC is liable under this Agreement, the Purchaser will be charged at Climatec LLC's current emergency charge rates. The current houdy straight time rate is $ 175.00

3. Limitations of Liabilit=v:

3.1 Climatec LLC shall not be liable for any loss, delay, injury, or damage that may be caused by circumstances beyond its control including, but not restricted to; acts of God, war, civil commotion, acts of government, fire, theft, corrosion, floods, l-ightning strikes, freezes, strikes, Iockouts, differences with workmen, riots, explosions, quarantine resftictions, delays in transportation, shortage of vehicles, fuel, labor or materials, or malicious mischief. IN NO EVENT SHALL EITHER PARTY

BE LIABLE FOR BUSINESS INTE,RRUPTION, LOSSES, OR CONSEQUENTIAL, INDIRECT, SPECIAL OR SPECULATIVE. DAMAGES

3.2 Clknatec LLC shall not be required to make safety tests, install new devices, or make modifications to any equipment to comply with recommendations or directives of insurance companies, governmental bodies,.

3.3 Climatec LLC sha1l not be required to make replacements or repairs necessitated by reason of negligence, abuse, misuse, uniess such repairs are necessitated due to the actions or inaction of Climatec LLC, or its employees, representatives, agents, consultants, or subcontractors.

3.4 This agreement pre-supposes that all equipment is in satisfactory working order. Climatec LLC will inspect the equipment within sixty (60) days after the agreement takes effect and will advise the Purchaser of any equipment found to be in need of repair. If the Purchaser does not atthonze Climatec LLC to make the repairs or if the Purchaser does not have the work performed, the equipment will be elirninated from coverage and the Agreement savings u.ill be adjusted. Maintenance of existing equipment and systems is the responsibility of the Purchaser. Failure to propedy maintain equipment and systems can result in reduced energy efficiency and may necessitate a baseline energy adjustment and annual Service Agreement charge will be proportionately reduced. There may be some equipment which, for reasons beyond Climatec LLC's control, cannot be inspected before this Agreement takes effect. Climatec LLC wiil inspect such equipment on the first visit where the equipment is available.

3.5 The amount of any present or future sales, use, occupancy excise, or other tax imposed by Purchaser. either on its own behalf shail not be paid by Climatec LLC.

3.6 IftheequipmentorsoftwareincludedunderthisAgreementisaltered,modified,orchangedbyapattyotherthanClimatec LLC, this Agreement shall be modified to incorporate such changes and the Agreement price andf or Savings shall be adjusted accordingly, and the Annual Service Agreement charge shall be adiusted accordingly.

3.7 Fotlowing twelve (12) months of service or any time thereafter, if individual item(s) cannot, in Climatec LLC's opinion, be properly repaired on-site because of excessive wear or deterioration, Climatec LLC may withdraw the item(s) from coverage upon ninefy (90) days prior written notice. Energy savings may be adjusted accordingly.

3.8 This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of California.

City of Duarte, CA
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4. Miscellaneous Provisions:

4.1 Safetv and Securitv:

The services provided hereunder may occur on active Purchaser sites. As such, Climatec LLC shall ensure that its services on and around the Purchaser site comply with all applicable laws, regulations and standards including but not limited to, the fingerprinting requirements of the Education Code and any other legal requirements which may be applicable to Climatec LLC's activities ofl or about the Purchaser sites. \i7hile the Purchaser shall reasonably assist Climatec LLC in determining the applicable requiremenrs, it shall be Climatec LLC's sole responsibility for determining and complying with all applicable laws, regulations, and standards.

4.2 Disoute Resolution:
^. In the event of any dispute whatsoever between the Parties, Parties shall exhaust every reasonable effort to settle or dispose of the same, including a discussion of the matter between senior executives of each Party. b. Claims between Purchaser and Contractor shall first be resolved using the procedures set forth zt Caljfonia Public Contract Code section 9204. "Claims" are defined, pursuant to California Public Contract Code section 9204, as a separate demand by Contractor for one of the following: a time extension for relief from penalties for delay; payment of money or damages arising from work done; or payment of an amount disputed by Purchaser. c. Upon receiving a claim sent by registered or certified mail, Purchaser must review and provide a written response within forty-five (45) days that identifies the disputed and undisputed portions of the claim. The forty-five (45) day period to respond may be extended by murual agreement between the Parties. The claim is deemed re]ected in its entirety if Purchaser does not issue a response. Any payment due on an undisputed portion of the clairn must be processed within sixty (60) days after Purchaser's response. lf a clz:rr.lrznt disputes Purchaser's response or lack thereof, the claimant may demand to meet and confer for setdement of the issues in dispute. Any portion of a claim that remains in dispute after a meet and confer conference will be subject to nonbinding mediation process, as described in California Public Contract Code section 9204. Undisputed and unpaid claims accrue interest at seven percent (7o/") per annum. A subcontractor or lower tier subcontractor may make z cla:rm to the Purchaser through Contractor, as specified in California Public Contract Code section 9204. However, the procedures in this section shali not supersede the requirements of the Agreement with respect to Contractor's notification to Purchaser of such claim or extend the time for the giving of such notice as provided in the Agreement.
d. Any controversy or claim arising out of or relative to the Agreement, or the breach thereof, not adjusted or disposed of by mutual agreement between the Parties as described above, shall be fust settled by mediation and then (in the absence of settlement after mediation), by arbitration under the American Arbitration Association Construction Arbitration Rules then in effect, and judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof, and arbitration decision sha11 be ftnzl and binding on the Parties and on all Parties subiect to the following. Said arbitration proceedings shall be filed in the Regronal office of the American Arbitration Association riearest to Purchaser. All arbitrators shall be bound by the terms of the Agreement. The expenses of any zrbtrtaion shall be borne equally by the Parties to the arbitration, provided that each Party shall pay fot and bear the cost of its own experts, evidence, and counsel. The prevailing party in arbitration shall recover reasonable legal fees and costs as determined by the arbitrator.
e. Pending a final resolution of a Dispute, the Parties shall each proceed diligently and faithfully with performance of their respective obligations under this Agreement.

4.3 Indemnification:

To the extent it may lawfully do so, the Parties hereby indemni$', defend (with counsel of its choosing), and holds harmless the other party and its affiliates, directors, representatives, agents, officers, employees and volunteers from and ^gainst^ y
^fld all liability or claim of liabiliry, Ioss or expense, including defense costs and legal fees and claims for damages of whatsoever character, nature and kind, whether directly or indirectly arising from any third party actions from injury to or death ofpersons, and damage to or loss of property to the extent caused by or arising out of or connected with an act or omission of the indemnifiiing party, or an agent, invitee, guest, employee, or anyone in, on or about the Purchaser sites, including, but not lirnited to, liability, expense, and claims for: bodily injury, death, personal injury, or property damage caused by negligence, creation or maintenance of a dangerous condition of properry, breach of express or implied $/affanty of product, defectiveness of product, or intentional infliction of harm, including any workers' compensation suits, liability, or expense, arising from or City of Duarte, CA
M&V Agreement { Page 4 of5
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connected with services performed by, or on behalf of the, indemni$ringp tty, by any person pursuant to this Agreement; nonpayment for labor, materials, appiiances, teams, or power, performed on, or furnished or contributed to the Purchaser sites.

Norwithstanding the above, neither party shall be required to defend, indemnify and hold harmless the other for its own negligent acts and omissions or willful misconduct. It is the intent of the Parties that where negligence is determined to have been joint or contributory, principles of comparative negiigence will be followed, and each Party shall bear the proportionate cost of any loss damage, expense or liabi.l-ity attributable to that Party's negligence. Nothing herein constitutes any waiver of any of the Purchaser's starutory immunities.

5. Occupational Safety and Health: The Parties hereto agree to notify each other immediately upon becoming zwarc of any alleged violation of, the Occupational Safety and Health Act (OSHA) relating in any way to the proiect or proiect site.

6. Entire Agreement: This Agreement, upofl acceptance, shall constitute the eritire agreement between the parties and supersedes any prior representations or understandings.

7. Changes: No change or modification of any of the terms and conditions stated herein shall be bindingupon either Party unless accepted by both Parties in wdting.

8. Severability: If one or more of the provisions of this Agreement are held to be unenforceable under laws, such provision(s) shall be excluded from these terms and conditions and the remaining terms and conditions shall be interpreted as if such provision were so excluded and shall be enforced in accordance to their tems and conditions.

9. Counterparts: This Agreement may be executed in multiple couriterparts, each of which shall be deemed an original and all of which together shali constitute one and the same instrument. A signature on a copy of this agreement received by either parry by facsimile or portable document format (PDF) is binding upon the other party as an original. The parties shall treat a photocopy of such facsimile as a duplicate orrginal.

10. Assignment: Climatec LLC retains the right to assign its rights and obligtions of this Agreement only with advance written consent oF Purchaser.

11. Acknowledsment: Both Climatec LLC and the Purchaser acknowledge having read this Agreement, and all Attachments hereto, and have executed this agreement on the date written above. 12, Approval: Each party represents that the person that has executed this Agreement on its'behalfis authorized to do so.

City of Duate Climatec LLC
Signatwe Signature
Print Name Print Name
Tide Title
Date Date
City of Duarte, CA
M&V Agreement { Page 5 of5
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Attachment ",1t''
Guannteed Savings Measurement & Verification
City of Duarte, CA
M&V Agreement - Att A * Page 1 of 74
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Attachment A
Guaranteed Savings Measurement & Verification
This document contains the energy savings Measurement and Verification (44&$ plan for the Energy Conservation Measures @'CN4E contained in the Installation Agreement. The following table summarizes the ECMs proposed. - See below Table 1.0
TABLE 1.0
Sit.

Lighting
Syst.m
UpEradea
llVACSystem
lnstellation
HVA€ Conlrol
Upgrades
Solar PV
System
lngtallaiion
Chamber of &mmercc x X
oty Hlll x x X
Community C€nter x x
Fitness Center x x
Senior Center X x x
Tr€n Canirr x x x
Public Safety x x
Royel Orkr Park Bullding x x
Durrte Park Bulldlng x
Aloyeia Moore Perk x
Baardslee Park X
Encanto ParklNature W.lk x
Roy:l Oeks Park Extcnsion X
Thorrrn Perk x
Str*t Lighting {on TG1, LS-2 & LS-3 Retcs} x
The scope also includes implementation of new pool solar thermal heating system at the Fitness Center and new weather-based irrgation system upgrades. A specihc Measurement and Verification PIan is submitted fot each Energy Conservation Measure (ECM) to provide a comprehensive overall PIan for Purchaser. Energy savings are to be compared to the Utiliry Baseline Summary, as shown in Attachment B. Each measure's M&V Plan provides:

Climatec Building Technologies Group (Climatec LLC) is responsible for the pre-retroftt measurement, energy savings calculations, equipment installation, and required post retroflt verification as outlined herein. Purchaser agrees to operate and maintain all equipment installed. Proper operation and maintenance of equipment and systems is critical to long-term achievement of energy savings.

SAVINGS GUARANTEE
Climatec LLC warrants that Purchaser shall realize total energy savings, total water savings, total operational savings and utility rebates ("Guaranteed Project Savings") in excess of the total project cost during the course of the useful life of the equipment. The effective date will begin on the date of final acceptance of the Installation project and receipt of final payment for the associated Installation Contract and continue fot zterm not to exceed 15 years (Guarantee Period).

Climatec LLC agrees to complete the M&V Report on an annuai basis and deliver to the Purchaser within sixty (60) days of the anniversary date of Frnal acceptance and annually thereafter. Project savings that xe verihed during the course of construction will be applied to the 1st year guaranteed proiect savings.

City of l)uarte , CA
M&V Agrcemcnt - Att A *t Page 2 of 14
Cnirt*IFirHC
If the annual M&V Report demonstrates that the project will achieve one hundred percent (i00%) or more of the Guaranreed Project Annual Savings, then Climatec LLC shall have satisfied its energy performance guarantee obLigation and the Purchaser shall accept the Annual M&V Report.

In the event thatan annual M&V Report savings value (including ariy excess, unapplied savings from previous years) does not meet the Guaranteed Project Savings in accordance with the M&V Plan, then Climatec LLC shall repair, replace, or substitute the ECM that is not performing at the required level, as identified in the M&V RePort, and at Climatec LLC's expense. Following corrective action, Climatec LLC shali re-perform the reievant M&V work for the affected ECMG) and amend or supplement the M&V Report. If the sum of the ECMs indicates that the Guaranteed Project Savings are met or exceeded, then no further remedy shall be required.

If, after the opportunity to make corrections, the M&V Report, as amended, indicates that verified savings are less than the Guaranteed Project Savings as shown in the Savings Summary, then Climatec LLC shall pay the Purchaser the shortfall amount.

The Purchaser agrees that proiect savings, which exceed the guaranteed amount in any one (1) year, may be applied to future yeaf's savings to offset an energy savings shortfall. The savings guarantee will remain in effect for the term of this agreement. Cancellation of this agreement ril/iil result in the termination of the savings guarantee.

The Utility Baseline Summary, as shown in Attachment B, may be modified over the course of the Guarantee Period to adjust for changes in uti.lity rates, number of days in utility billing cycle, square footage, energy using equipment, building occupancy and weather. This Guarantee is subject to the Purchaser's adherence to the Standards of Operation for Lighting and HVAC systems, as documented in Attachment "C" of this agreement.

MEASUREMENT AND VERIFICATION METHODS
Measuremenr and Verificatio" (44&9 of energy savings is a methodology based on standard industry protocol intended to provide reasonable assurance that energy savings calculated zre rca\zed over the term oftfe contract.

The development of the M&V plan is based on the IPM\D-2016 (International Performance Measurement and Verification Protocol) and the application of sound engineering and business gu.idelines to the overall need for verihcation of energy savings for each ECM. This plan contains methodology that shall cost effectively provide assuraflce of equipment savings through short term or spot measurements, engineering calculations andf or direct utiJity billing comparisons. The necessary components to a well-established M & V Plan are:

Methods of M&V vary in accordance with the rype of proje ct, Ievel of assurance of savings, cost, and availability of data, financing constraints, and energy costs. The methods selected must be cost effective given the ftnancial savings to the Purchaser. The methods used for the ECMs detailed herein were seiected to minimize M&V cost while still providing a reasonable assurance ofthe savings calculations.

The IPMVP-2016 guideline provides the following options telated to methodology fot M&V Option A - Partially Measured Retrofit Isolation. Option A uses a combination of stipulated zndf or measured factors to calculate baseline usage and savings associated with the ECM. Spot or short-term measurement would be used for the measured values. Stipulated values are supported by Purchaser input, historical data, or manufacturet data.

Option B - Retrofrt Isolation. Option B provides for measurement to provide data for assessing values or variables.

Spot or short-term measurement, taken at the component zndf ot system level are taken when variations in factors can t CLIMATEC' City of Duarte, CA
M&V Agreement - Att A

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be accounted for or eliminated. Continuous measurement at the component zndf or system level can also be used to account for the variations in factors over time.
provides a better scenario for ECMs where a small number of factors can be accurztely measured with a measurement Plan.

Option C - Whole Buiiding. Option C involves the use of utility meters or whole building sub-metering to assess the energy performance of the eotire building. After an ECM is implemented the billing data is assessed in accordance with an approved plan to determine actual ECM savings.
operation and variables assumed in the engineering calculations or model-ing (such as weather, occupaflcy, etc.). guarantee. If the metered data is used for a savings guarantee, all variables related to building performance must be measured and adjusted, usually on an annual basis. Option C usually requires a substantial amount of tirne and effort to establish the baseline, provide adiustments arid track the savings.

Option D - Calibrated computer simulation. Option D uses computer-modeling techniques to provide an engineering modei of componeflt andf or system performance. The inputs to the computer simulation may be made by engineering estimates, short or long term measurements, and utility or other metered data. Once the model is properly calibrated it is used for the establishment ofthe baseline and savings by changing appropriate inputs. and inputs are reflected against regression analysis for the metered data. savings.
model with the ECM in place to affirm the overall building simulation model. overall measurement required.

City of Duarte, CA
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SELECTED MEASUREMENT AND VERIFICATION OPTIONS
For the ECI\4's covered under this M&V plan, the Table of Selected M&V Options, located on the following page summarizes the proposed IPMVP Options selected: See table 1.1 below TABLE 1.1
Site
lighting
Synem
lJocrades
HVAC System
lnstallation
IIVAC Control
t ptrades
Solar PV
9ystem
lnstallation
Chamber ol Commerce A A
Chy Hall A A A
Communlty Center A A
titness Center A A
Senior Center A A A
Teen Center A A A
Public salety A A
Royal Oaks Park Building A A
Duarte Park Fuilding A
Aloysia Moore Park A
Beardsle Park A
Encanto Park/Nature Walk A
Royal Oaks Ptrk gxtension A
thorsen Park A
str€et lightint {oo TC-1, tS-2 & l5-3 Rat€s) A
The particular option selected for each ECM was based on a number of related issues including: ECM cost, ECM savings, cost of Measurement and Verif,cation and the ability to accurately determine whole building operations. Savings from the irrigation system upgrades and the pool soiar thermal system are stipulated and agreed by the Purchaser znd are met upofl the completed installation of these retrofit proiects' The baseline and the post-installation energy use depend on various system and external factors, such as energy demand, operating hours, weather coriditions, motor loading, energy rates, and occupancy. Development of the baseline, post ECM consumption, cost avoidances and simple payback for each ECM covered by this M&\z pian includes:
calculations, and operating conditions. Climatec LLC and Purchaser have agreed to these values for purposes of establishing savings.
are determined based on a sound engineering approach to variable determination. Both values used for baseline consumption and values to be measured/determined as parts of the post ECM implementation are detailed.
circumstances.
and demand componerits with implementation of the ECM, the calculation of costs, and annual savings are the primary tool for assessing the estimated and actual savings of any ECM. developed/measured values is provided to ensure appropriate meters and measurement equipment is used for specified applications.
retroflt. These measurements are used to establish the baseline or adjustrnents required to establish an acclr te baseline.

City of l)uarte, CA
M&V Agreemcnt - Att A *l Pagc 5 of 14
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after the retrof,t is completed. This section is utilized to detail the type of measurements required for verification of the energy savings calculations.
to the actual Energy Audit Report and energy information, appropriate adjustments to the M&V plan, and adjustments to any savings gu^r ntee. This section is ut-ilized to anticipate changes necessary due to field conditions and provide an appropriate response in the verification ofactual energy and cost avoidances. detail for how the savings will be verified upon project completion, and the type of inspection that will be completed, and the billing method for verified savings. This section is utilized to provide a standard approach for each ECM upon project completion.

Climatec LLC will follow the agreed-upon M&V protocols for the measurement period and will prepare post-instaliation reports with supporting documentation for the Purchaser. The cost of M&V is included in the proiect cash flow requirements.

City of Duarte, CA
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SPECIFIC MEASUREMENT AND VERIFICATION PI-AN
..OPTION A''

FOR LIGHTING SYSTEM UPGRADES
Inttoduction
This Measurement and Verihcation Plan (44&! is specific to all lighting retrofits and occupancy sensor installations.

The sites receiving these upgrades are Listed in the Table of Recommended Measures located at the beginning of this Attachment.

M&V Ptotocol
For this ECM, IPM\? Protocol - Option A shall be utilized. This option provides for the measurement of at least ofle variable pre and post retroflt with other variables allowed for stipulation. Fot this retrofit, a representative sample of each of the fixture types will be measured. The same sampie will be used for both pre and post retrofit calculations.

Wattage shall be measured with an appropriate instrument that is propedy calibrated.

Light Levels
A representative sample of the light ievels shall be measured. Where rooms have similar or identical lighting design, it is not required that each room be measured. Light levels shall be measured by an appropriate instrument that is propedy calibrated. Light level measurements apply to both pre and post retrofit areas and shali be recorded at the work surface. \X4rere rooms do not have a specific wotk surface (such as gymnasiums) light levels shall be measured at the floor.

Documentation
All areas measured shali be documented. The data shall indicate areas that do not meet IESNA standard light level requirements. All instrumentation used shall be cleady documented' Stipulated Values
Operating Hours are stipulated for purposes of M&V. Please see Attachment "C", Lighting Standards of Operation for a complete list of lighting hours of operation. Stipulated values are agreed to by the Purchaser.

Savings Calculations
The calculations for the baseline energy consumption and post retrofit savings provide the basis for the overall ftnatc:tal viability of this ECM.
kWh and,/or kW Savinqs
The electrical consumption reduction of a paricular lighting ECM is detemiried by comparing the pre and post conditions appiied to the hours agreed upon in the Standards of Operation. {[(Existing watts/fixture) x (existing quantiry) x (existing hours of operation)] - [(proposed watts/flxture) x (proposed quantiry) x (proposed hours of operatton)] / 1000 = kWh savings Dollar Savings
After calculating the k\X& saved, the specilic faciJity's ^ver^ge
cost per kilowatt hour shall be used to determine
dollar savings.
ft\,X,4r saved) x (average kWh rate) = $ k\X/h saved
($ kwh saved) = the total dollars saved
Ooerational Savinss
The Purchaser will realize maintenance and operational savings resulting from the new lighting system instailations, extended warranties, andf or service agreements provided by Climatec LLC. The operational savings are stipulated and met upon the completed installation of the energy retrofit conffact.

City of Duarte, CA
M&V Agreement - Att A { PageT of14
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Adiustments
For this ECM the following adjustments are allowed for purposes of Measurement and Verification:
documented and provided to the Purchaser's representative.

Commissioning
Commissioning shall consist of inspections and a Enal savings verification report. Inspect-ions shall consist of:
typ". of fixtures retrofltted and fixtures installed in each building. A post construction inspection is required by the responsible M&V Party.
by fixture code.

City of Duarte, CA
M&V Agreement - Att A * clrilAqEc Page 8 of 14

SPECIFIC MEASUREMENT AND VERIFICATION PI-AN
..OPTION A"

FOR HVAC SYSTEMS INSTALLATION
Introduction
This Measurement and Verification Plan (\4&! is specific to the installat-ion of new high efficiency HVAC units at the sites listed in the Table of Recommended Measures located at the beginning of this Attachment.

M&V Ptotocol
For this ECM, IPM\,? Protocol - Option A shall be utilized. This option shall provide for the measurement of at least one variable pre and post retrofit with other variables ailowed for stipulation. For this retrofit, field data shall be collected which includes, unit counts, unit tonnage, nameplate horsepower and efficiency rating for each existing HVAC system.

Stipulated Values
Hours of Operation, heating,/cooling loads and runtime hours of the existing HVAC systems are stipulated for purposes of M & V. Please refer to Attachment C, HVAC Standards of Operation in this agreement for specific operating hours and runtime hours for each HVAC unit or area. Stipulated values are agreed to by Purchaser.

Calculations
The calculations for the baseline energy consumption and post-retrofit savings provide the basis for the overail ftnattcizl viabitity of these ECM's. The following equations summarize the calculation of savings:

Electric (kWh) Savinos
The electrical usage reduction of this ECM is determined by the following equation:
((Size of Existing HVAC Unit) x (Jnit Efficiency) x (Stipulated Load Factor) - (Size of New Cooling Unit) x (Jnit Efhciency) x (Stipulated Load Factor)) x (Annual Operating Hours) = k\W{h Savings:

Dollar Savinss i
After calculating the kWh saved, the specific faciliry's ^ver^ge
cost per kilowatt hott shall be used to determine
doilar savings. .
(k\X/h saved) x (average k\Wh rate) = $ k\:Vh saved
($ tlnh saved) = Total dollars saved
Ooerational Savinos
The Purchaser will realize maintenance and operational savings resulting from the new system installations, extended warranties, andf or service agreements provided by Climatec LLC. The operational savings are stipulated and met upon the completed installation of the energy retroflt contract.

Pte Retrofit Measutements
None required for this ECM.

Post Rettofit Measutements
None required for this ECM.

City of Duarte, CA
M&V Agreement - Att A { Page 9 of 14
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Adiustments
None required for this ECM.

Commissioning
Commissioning shall consist of inspections, and a final Commissioning report. The Inspections and Report shall consist of:
operating, as specified, in all modes (heat/cool)'
City of Duarte, CA
M&V Agreement - Att A lFg-tlgm*g. Page 70 of 14

SPECIFIC MEASUREMENT AND VERIFICATION PLAN
..OPT[ON A"

FOR HVAC CONTROLS UPGRADE
Introduction
This Measurement and Verification Plan $d&! is specific to the energy managemerit system upgrades at the sites listed in the Table of Recommended Measures located at the beginning of this Attachment.

M&V Protocol
For this ECM, IPMVP Protocol - Option A shali be utilized. This option shall provide for the measurement of at least one variable pre and post retrofit with other variables allowed for stipulation. The cooling and heating setpoints during occupied and unoccupied modes of the HVAC equipment will be verified and documented. For this retrofit, field data shall be collected which includes, unit counts, unit tonnage, nameplate horsepower, efficiency rating, operating schedules, cooling and heating temperature setpoints for each HVAC system.

Stipulated Values
Hours of operation and heating/cooling load factors are stipulated for pulposes of M&V. Please refer to the Attachment C, HVAC Standards of Operations for specihc existing and proposed operating hours for each HVAC unit or area.

Stipulated values are agreed to by Purchaser.

Calculations
The calculations for the baseline energy consumption and post retroht savings ptovide the basis for the overall financial viability of these ECM's. Post-retroflt operating schedules and trend reports will be used to veri$r the inputs such as operating hours, cooling/heatttg temperature setpoints thatzte used in the calculations to validate the savings. The following equations summarize the calculation of savings:

Electric (kWh) Savincs
The electrical usage reduction of this ECM is determined by applying the stipulated runtime reduction to the calculated energy usage of the HVAC unit.
(Size of HVAC unit) x (Jnit efficiency) x (Stipulated load factor) x (Existing annual operating hours - Proposed annual operating hours) = kWh savings
Natural Gas (Therms) Savings
The naturai gas usage reduction of this ECM is determined by applying the stipulated runtime reduction to the calculated energy usage of the HVAC unit.
(Size of Heating unit) x pnit efficiency) x (Stipulated load factor) x @xisting annual operating hours - Proposed annual operating hours) = Therm savings
Dollar Savings
After calculating the kWh saved and the Therms saved, the specific facility's average cost per kilowatt hour and the ^verage
cost per Therm of natttal gas shall be used to determine dollar savings. (kWh saved) x (average k\X4r rate) = $ krWh saved
(Iherms saved) x (zverage Therm rate) = $ Therms saved
($ kWh saved) + ($ Therms saved) = Totai dollars saved
Ooerational Savinss
The Purchaser will realize maintenance and operational savings resulting from the flew system installations, extended warranfies, zndf or service agreements provided by Climatec LLC. The operational savings are stipulated and met upon the completed installation of the energy retrofit contract.

City of Duarte, CA
M&V Agreement - Att A t Page 11 of 14
clrMArEc
Pre Retrofit Measutements
Existing operating hours and cooling/heating temperature setpoints for each HVAC unit ot area will be obtained from current thermostats/EMS.

Post Retrofit Measurements
Post-retrofit operating schedules, cooling and heating temperature setpoints in both occupied and unoccupied modes for the FfVAC equipment will be obtained using the new conttols system.

Adiustments
For this ECM the following adjustments are allowed for purposes of Measurement and Verification:

Commissioning
Commissioning shall consist of inspections, and a final Commissioning report. The Inspections and Report shall consist of:
operating schedules,'cooling and heating temperature set points and the control sequences for the HVAC equipment have been programmed as specified.

City of Duarte, CA
M&V Agteement - Att A
t'curvtrqEc Page 72 of 14

SPECIFIC MEASUREMENT AND VERIFICATION P
..OPTION A''
FOR SOLAR PHOTOVOLTAIC INSTALI.ATION
Introduction
This Measurement and Verification Plan (A.{&! is specific to the solar photovoltaic @! installations at the sites listed in the Table of Recommended Measures located at the beginning of this Attachment.

M&V Protocol
For this ECM, IPM\T Protocol - Option A shall be utilized. This option shail provide for the measurement of at least one variable pre and post retrofit with other variables allowed for stipulation. For this installation, the kilowatt-hour (kV4r) production from the solar PV systems shall be measured and recorded.

Stipulated Values
The solar panel degradation factor (0.25%) and utiiity escalation rate (4"h/yeat) are stipulated for the purposes of M&V Stipulated values are agreed to by Purchaser.

Calculations
The calculations for the baseline energy consumption and post installation savings provide the basis for the overall financial viability of these ECM's. The following equations summarize the calculation of savings:

Electriciw Production
Electricity production of the PV system is determined by recording the kilowatt hours (l<\,X/h) off the net electric rneterfData Acquisition System @AS) and recording the results.

Dollar Savings
After recoding the k\X4:r generated from the PV system, the specific faciLity's ^yet ge cost per kWh shall be used to determine dollar savings.
(k\i7h generated) x (average kWh rate) = $ k\X/h saved
($ k\Xh saved) = Total dollars saved
Maintenance of Svstem
Calculation of energy cost savings from the solar PV systems are contingent upon the Purchaser maintaining an active operations and maintenance (O&Nf) contract for the term of the solar lease agreement.

Pre Retrofit Measurements
Existing utility electrical energy ft\7h) consumption as shown in Attachment B "Baseline Summary" Post Retrofit Measurements
Electrical energy (k\iX/h) produced from the solar PV systems recorded from the net electrical meter/DAS City of Duarte, CA
M&V Agreement - Att A

Page 13 of 14 ends

Adiustments
For this ECM the following adfustments are allowed for purposes of Measurement and Verification:
government, local utility or public utilities commission. additional shading, soiling, or otherwise reduced performance of the solar PV systems.

Commissioning
Commissioning ihall consist of inspections , znd a ftnal Commissioning report. The Inspections and Report shall consist of:

SCE, proper alignment of the solar panels and functional testing.

City of Duarte, CA
M&V Agreement - Att A * cur*ArEc

Page 14 of 14 ends

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PnOGRAM BTNEFITS
* Progrom cost ond sovings ore contrclctuolly
guoronteed. This meons no chonge orders ond If
sovings ore not reolized, Climotec poys!
* Creotes City stoff efficiencies ond increosed
productivity through 'nSmort City" & "Green"
technologies
* Comprehensively modernizes oging City equipment
* Generotes Annuol Utility Sovings of 37% or opprox.
$g0,ooo
llgoste

ADDITIONAL BTNEFITS
)t lmproved City infrostructure = lmproved service levels )t Self-funded progrom focilitotes infrostructure
improvements & deferred mointenonce now!
it Climotec Portnership - Stoble ownership (45 yeors)
o Ne ver chonge d it's n ome n or fronsfened e nergy
sovings og reements & bocke d by BOSC H; a $9 I B
fech nology /engineering co mpony
,t Progrom includes public relotions component to help the City shore its story i.e. Press Releoses, Locol Duorte Events, Flip the Switch Openings, Groundbreokings, etc.
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LOCAL RTFERENCES
)t City of Bellflower
,t City of Fountqin Volley
,t City of Beverly Hillstr City of Blythe
is City of Seql Beoch
* City of Twenlynine Pqlms* City of Son Leondro
* City of Logunq Beoch
* City of Escondido'(- Cily of lndiot(' City of Bell,r Rowlond USD'f Covinq Volley USD {' Mounloin View SD EfrYTffA,IruIEY +
ROWTEHDullrflED l(lroo( glgTnKr
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ENERGY USAGE SNVINGS
Before Energy Conservotion Project After Energy Conservotion Project $400,000
$3s0,000
$300,000
$250.000
$200,000$rs0,000
$ r00,000
$50,000
$-
Yeorl Yeor2Year3 Yeor4 Yeor5 Yeor5 YeorT YearS Yeor9 Yeor 10 37% clnnuol reduction in energy usoge
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ANNUAL UILITY CosT SnvrNGS
Electric, Gos & Woter Utility Totols & Usoge Distribution Porks 30%
Cotegory
Buildings
Street Lighting
Porks
Medions
HOAlSidewolks
Annuql Utility
Expendilure $ I5t,033 $ I 85,81 Z $ 225,91 1 $ 53,832 $ I47 ,lOB s 763,706
Yeor 1 Utility
Sovings*
$44,99 6
$34,929
$9,591
nla
nla
$89,516
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*does nof include sovings from reduced mainfenonce, sfaff efficiencies, CIP budgef sovings, or SCE Option-E IFD slreef lighting retrofit

STAFF ETFICIENCI ES I IT,IPROVEMENT
* Reduced mointenonce hours
* Centrolize,C control of key building,irrigotion ond
street lighting systems ollowing stoff to repurpose
hours on priority projects
* Automoted technology to ensure equipment is
off when spoces ore unoccupied
* Plotform for integroting smort city technology
ond devices in the future
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FINDINGS: HVAC
,t Current Situotion: The City hos oging HVAC systems thot ore post useful life ond energy inefficient. Antiquoted systems compromise building comfort ond con be disruptive ond costly os units foil. ,(- Proposed Solution: Modernize HVAC infrostructure of the Senior Center ond Teen Center with new high efficiency HVAC units to improve building comfort ond reduce operoting expenditures.

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FINDINGS: BUILDING AUTOMATION
JT Current Situolion: The City hos ontiquoted building controls thot do not properly control heoting & cooling ond lighting systems. This leods tohigher utility bills, stoff inefficiencies ond comfort issues.

J$ Proposed Solution: lnstoll new Wi-Fi bosed smort building outomotion system to provide improved temperoture control, eose of scheduling ond prolonged life for heoting & cooling equipment. . ', ri. ,. ;.lr: .,1 , ; , , hl'' hD* [)rrorr(e
I 11 IvI 7rII E
FINDINGS: INNIGATION
,(- Currenl Situqtion: The City hos ontiquoted, ffionuol irrigotion controllers thot ore difficult to progrom, inefficient for stoff to mointoin ond often leod to overwotering sometimes during roinstorm. Chonging wotering schedules is o stroin on limited Stoff resources especiolly during inclement weother or pork events. tf Proposed Soluiion: lnstoll o smort weother-bosed irrigotion control system to provide eose of scheduling, remote control copobilities, olerts ond woter cost sovings.
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FTNDTNGS: SoLAR
)t Curreni Situotion: Energy costs ore expected to increose B%in FY 19120. ln recent yeors, SCE recently mode billing structures more complicoted with increosed demond chorges ond peok pricing otcertoin times of the doy. ,t Proposed Solulion: lnstoll roof-mounted solor PV of the City Holl, Community Center, ond Fitness Center os well os solor thermol woter heoting of the Fitness Center pool. Solor will ollow the City to reduce the rising utility costs on the Generol Fund.
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PnoJEcT OVERVIEW & COST
I)rrontn
City of Duqrte lnfroslruciure Modernizotion Progrom - Option A Sovings
$1 ,572,467
$ I ,253,599
$265,413
$51 0,959
$221 ,420
$208,612
$31 2,99 I$266,7 41
$4,617,202
Cost
$884,605
$541 ,722
$233,280
$193,315
$l 62,31 1$t 18,228
$99,332
$59,804
s2,286,5?7
Colegory
LED Street Light Modernizotion
Roof Mounted Solor PV System
High Efficiency Heoting & Cooling Equipment
lnterior & Exterior LED Lighting Modernizotion
Smort Connectivity Street Light Control System
Smort Building Automotion System
Solor Thermol Pool Heoting
Smort lrrigotion Weother-Bosed Control System
Tolol
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PnOJECT FUNDING PTAN OPTION A
Totql Projecl Cost
Funding Sources:Leose Purchose (2.42%) $ 1,286,597
City Contribution $ 1,000,000
$ 2,296,597
Lifecycle Sovings $ 4,617,2A2*
*Comprised of $3,3 30,605 in General Fund Operoting Budget sovings from reduce d utility and mointenonce costs over life of new equipmenf (15 years for infrostrucf ure improvements ond 30 yeors for solar) ond $1,286,597 in ovoided capitol expenditures fbosed on copital improvement & defe rred moinfenonce projects thol musf be funded in fhe next l-3 yeors) . Utility Gronts totoling $64,243 will olso be pursued but ore not included in the project cost.

PnOJECT OVERVIEW & COST
l)<reirr(rl
Ciiy of Duqrle lnfrostruclure Modernizotion Progrom - Oplion B Sovings
$,|,949,543
$ I ,253,599
$364,588$588,892$292,549$258,87 4
$31 2,99 I$292,166
s5,317,202
Cosl
$884,605$541 ,722
$233,280$183,315$t 62,31 I$118,229
$98,332$5g,go4
s2,296,597
Cotegory
LED Street Light ModernizotionRoof Mounted Solor PV SystemHigh Efficiency Heoting & Cooling Equipmentlnterior & Exterior LED Lighting Modernizotion Smort Connectivity Street Light Control System
Smort Building Automotion SystemSolor Thermol Pool HeotingSmort lrrigotion Weother-Bosed Control System Tolol
Y Tq7rI I \'l
PnOJECT FUNDING PTAN OPTION B
Tolol Projecl Cost s 2,296,597
Funding Sources:Leose Purchose (2.42%) $ 2,286,597
City Contribution $ 0
Lifecycle Sovings $ 5,317,202*
*Comprised of $3,33 0,605 in Gene ral Fund Operofing Budgef sovings from reduced utilify ond mainfenonce cosfs over life of new equipment (15 yeors for infrosfructure improvements and 30 yeors for solor) ond $l ,986,597 in avoided capifalexpendif ures (an increose of $700,000 over Option A bosed on copitol improvemenf & deferred mainfenonce pro.lecfs thot musf be fundedin fhe next l-3 yeors and financing the entire project). A/so requires an onnuol payment of $20,000 for l5 yeors. Utility Gronts totoling $64,243 will olso be pursued but ore not included in the project cost.

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Duarte City CouncilJune 28, 2022

Duarte City Council
June 28, 2022