AGENDA
REGULAR JOINT MEETING OF THE CITY
COUNCIL OF THE CITY OF DUARTE, THE
DUARTE HOUSING AUTHORITY, AND THE
DUARTE COMMUNITY FACILITIES
FINANCING AUTHORITY
TUESDAY, APRIL 9, 2024
7:00 PM
6:00 PM - CLOSED SESSION
CITY COUNCIL CHAMBERS,
1600 HUNTINGTON DRIVE,
DUARTE, CALIFORNIA 91010
MISSION STATEMENT
With integrity and transparency, the City of Duarte provides exemplary public services in a caring and fiscally responsible manner with a commitment to our community's future
VINH TRUONG, MAYOR
CESAR GARCIA, MAYOR PRO TEM
MARGARET FINLAY, COUNCILMEMBER
SAMUEL KANG, COUNCILMEMBER
TONEY LEWIS, COUNCILMEMBER
JODY SCHULZ, COUNCILMEMBER
TERA MARTIN DEL CAMPO, COUNCILMEMBER
City/Agency/Authority Staff:
Brian Villalobos, City Manager
Kristen Petersen, Assistant City Manager and Director of Administrative Services Craig Hensley, Director of Community Development
Manuel Enriquez, Director of Parks and Recreation
Larry Breceda, Director of Public Safety Services
Thai Viet Phan, City Attorney
Annette Juarez, City Clerk
___
ADA ACCESSIBILITY NOTICE: In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, you should contact the City Manager's office at (626) 357- 7931. Notification no later than 1:00 p.m. on the day preceding the meeting will enable the City to make reasonable arrangements to assist your accessibility to this meeting.
Notice: Any documents distributed by the City/Authorities to a majority of the City Council/Housing Authority/Financing Authority Board less than 72 hours prior to the City Council/Housing Authority/Financing Authority meeting will be made available for public inspection at City Hall, 1600 Huntington Drive, Duarte, CA 91010, during normal business hours, except such documents that relate to closed session items or which are otherwise exempt from disclosure under applicable law.
Notice: Duarte City Council meetings are videotaped for later broadcast on DCTV. Attendance at the 1 1. CALL TO ORDER AND ROLL CALL
A. City Manager Written Comments
2. ADOPTION OF THE AGENDA
3. PUBLIC COMMENT ON CLOSED SESSION ITEMS - Any person wishing to speak on the Closed Session item may do so at this time. The opportunity to speak is on a first come, first served basis. Each person may speak for 3 minutes.
4. CLOSED SESSION:
CONFERENCE WITH LEGAL COUNSEL AND LABOR NEGOTIATOR - The Closed Session is authorized by the Government Code Sec. 54957.6.
AGENCY NEGOTIATOR: Kristen Petersen, Assistant City Manager and Director of Administrative Services; Katy Suttorp, Burke Williams & Sorensen, LLP, Outside Legal Counsel.
EMPLOYEE ORGANIZATION: SEIU Local 721 Management and Professional Employees and General Employee Units
5. CALL TO ORDER AND ROLL CALL
6. PLEDGE TO THE FLAG
7. CITY ATTORNEY CLOSED SESSION REPORT
8. SPECIAL ITEMS
A. Community Development Update
meeting constitutes consent by members of the public to the City's and any third party's use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.
Members of the public may listen/view the City Council meeting broadcast on the City’s website following each meeting. To access the meeting, log onto www.accessduarte.com then on the homepage, click on the Agendas/View Meetings icon under the LATEST NEWS/QUICK LINKS banner, then on the Agendas & Minutes page, click on the City Council Meeting link. City Council meetings are also broadcast following each meeting through Spectrum Cable, Channel 3, daily at 12:00 p.m. and 7:00 p.m.
Public comments can be submitted by emailing [email protected], prior to 6:00 p.m. on the day of the meeting and will be distributed to the City Council and made available for public review.
PLEASE NOTE: The subject line of your public comment email must contain the Agenda item number or title. Public comments are a matter of public record, including content that include emails and addresses, so consider content and remove private information as you deem appropriate. ____
6:00 PM CLOSED SESSION - COUNCIL CHAMBERS
7:00 PM OPEN SESSION - REGULAR MEETING - COUNCIL CHAMBERS 2 B. Parks and Recreation Update
9. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
10. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA
11. CONSENT CALENDAR
A. Motion to read all Resolutions and Ordinances presented for consideration by Title only and waive further reading (CC/HA/FA)
B. Approve absence(s) of City Councilmember(s) from the City Council meeting C. Approval of Minutes - March 26, 2024 (CC/HA/FA)
It is recommended that the City Council approve the minutes of March 26, 2024.
D. Approval of Warrants - April 9, 2024 (CC/HA/FA)
It is recommended that the City Council approve the warrants of April 9, 2024.
E. Receive and File the Community Development Update
It is recommended that the City Council receive and file the Community Development Department Update for the month of April 2024.
F. Receive and File the Parks and Recreation Department Update It is recommended that the City Council receive and file the Parks and Recreation Department Update for the month of April 2024.
G. Production Agreement with Pyro Spectaculars, Inc. for 2024 Independence Day Celebration Fireworks Show
It is recommended that the City Council authorize the City Manager toexecute this production agreement with Pyro Spectaculars, Inc. in the amount of $27,500 to produce the fireworks display at the City’s Independence Day Celebration on July 3, 2024.
H. Landscape Design Contract with Site Design Studio
It is recommended that the City Council authorize the City Manager to sign a Professional Services Agreement with Site Design Studio for Landscape Design Services and construction administration of the Highland Promenade in the amount of $61,300.
I. Lease Extension for Public Safety Office at 1042 Huntington Drive It is recommended that the City Council authorize the City Manager to signa 10 year extension to the current lease for Public Safety in the Mountain Vista Plaza Shopping Center.
12. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION
3 13. PUBLIC HEARINGS - None
14. BUSINESS ITEMS
A. Discussion Regarding the Public Utilities, Communications, and Technology Commission's Recommendation Concerning the "Report an Issue" Website Feature It is recommended that the City Council concur with the Public Utilities, Communications, and Technology Commission's recommendation for City staff to continue using the “Report an Issue” website feature and not move forward with a request to City Council to fund a city mobile application (“app”).
B. Adoption of Resolution No. 24-02 regarding the proposed thresholds of significance for purposes of analyzing transportation impacts
It is recommended that the City Council adopt Resolution 24-02, finding that the action is exempt from CEQA and establishing the proposed thresholds of significance for purposes of analyzing transportation impacts.
C. City of Duarte City Council Reimbursement Policy
It is recommended that the City Council discuss the amended Expense Reimbursement Policy and adopt the amended policy.
15. CONTINUATION OF ORAL COMMUNICATIONS
16. ITEMS FROM CITY COUNCIL/HOUSING AUTHORITY/FINANCING AUTHORITY
MEMBERS AND CITY MANAGER/EXECUTIVE DIRECTOR/REPORTS OF MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3
17. ADJOURNMENT
.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall – 1600 Huntington Drive, Duarte Public Safety Department – 1042 Huntington Drive, Duarte Library – 1301 Buena Vista Street, and the City of Duarte website (www.accessduarte.com) not less than 72 hours prior to the meeting per Government Code 54954.2.
Dated this 3rd day of April, 2024.
4 ITEM: 1.A
City Manager Written Comments
Recommended Action:
Attachments:
1.A - C.M. Comments 4-9-24.pdf
5 MEMORANDUM
TO: City Council
FROM: Brian Villalobos, City Manager
DATE: April 1, 2024
SUBJECT: Comments on Agenda Items, Meeting of April 9, 2024 ITEM 8.A. (Special Items). Community Development Department update - Community Development Director Hensley will provide an update for the council.
ITEM 8.B. (Special Items). Parks and Recreation Department update - Parks and Recreation Director Enriquez will provide an update for the council.
ITEM 11.E. (Consent Calendar). The Community Development Department has submitted the monthly report for April 2024 for review.
ITEM 11.F. (Consent Calendar). The Parks and Recreation Department has submitted the monthly report for April 2024 for review.
ITEM 11.G. (Consent Calendar). Approval of Contract with Pyro Spectaculars Inc. for the 2024 Independence Day Fireworks Show - Since 2019, the City has held an Independence Day Celebration and Fireworks Show event on the third of July (excluding 2020). This free community-wide special event has traditionally featured live musical entertainment, dancing, food vendors/trucks, a family play area, community resource booths, and a spectacular fireworks display. Given the continuously increasing event attendance year after year and community’s favorable response, the City Council again allocated funds in this year’s budget for a 2024 Independence Day Celebration and Fireworks Show. The event’s fireworks production has been provided without incident by Pyro Spectaculars, Inc. since its inception. Their highly skilled on-site pyrotechnics team has continuously proven that they keep safety as the highest priority and have worked seamlessly with Parks and Recreation Department personnel. More, given the evolving construction work still taking place for Duarte High School’s new gymnasium within the vicinity of the pyro launching and fallout zones, Pyro Spectaculars, Inc. and our same assigned lead pyrotechnics operator will continue to monitor the project’s construction progress weeks leading up to the City’s event and adjust accordingly based on their previous technical site experience and conditions. Pursuant to Municipal Code
2.36.050. (O), staff is recommending that the City Council waive the competitive bidding process for this procurement. As discussed above, Pyro Spectaculars, Inc.’s unique qualifications, and technical site knowledge and familiarity with our event venue space has demonstrated their ability to provide the City of Duarte with high-quality fireworks displays while maintaining an excellent safety track record. This year’s production agreement includes a full-service program for our Independence Day Celebration; including music production and choreography, the same licensed pyrotechnic operator we’ve had since the commencement of this event and a specialized crew, electronic firing system, suitable insurance coverage, and related fireworks permits. The eighteen-minute fireworks display would start at 9 PM and launch from Duarte Sports Park, lower baseball fields. Event attendees would again convene on the upper baseball fields of the park to view the fireworks show. The cost for Pyro Spectaculars, Inc. services is $27,500. Funds are available and budgeted for in FY 2023/24, under the General Fund (100-1605-7758).
ITEM 11.H. (Consent Calendar). Approval of Contract with Site Design Studio - The Duarte Station Specific Plan was adopted by the City Council in November of 2018. The specific plan guides the development of the area adjacent and north of the Metro A Line Station. One of the design elements of the plan was the proposal for a 33’ wide pedestrian zone (Promenade) along the west side of Highland Avenue north to the 210 Freeway. The promenade will be a mix of walkway, landscape, hardscape, public art and other elements. At its December 12, 2023 meeting, City Council authorized the City Manager to sign a Professional Services Agreement with KHR Associates for the engineering portion of this project. KHR is 6 currently working on developing the bid set of plans. To complete the bid package, landscape design plans are also needed. Landscape design plans include plans for the landscape, irrigation and hardscape. Staff requested a proposal from Site Design Studio. Site Design Studio has extensive experience in designing public plaza space and has experience working on the Metro site development making them uniquely qualified to provide design services. Site Design Studio will prepare bid documents for the landscape, irrigation and hardscape on the first phase portion of the project and a concept for the second phase. The second phase will be constructed by the developer of the Metro property in the future. In addition to the concept plan, a 3-D computer generated image will also be included. There will be a $61,300 impact to the Gas Tax Fund (2205-8100), the intent is to include this in the 2024-2025 budget. This design project is necessary to prepare for construction of the Highland Promenade that is funded in part with a Measure M Grant.
ITEM 11.I. (Consent Calendar). Approval of Public Safety Lease Agreement - The City currently leases a 4,580 square foot tenant space in the Mountain Vista Plaza shopping center for the Public Safety office.
The City has leased space in this shopping center since 1989. The current lease will end on June 30, 2024.
This lease was a five year extension of past leases. That lease had a built in 4% annual increase. It is a triple net lease, meaning that the City also pays common area maintenance (CAM) fees for things such as parking lot and landscape maintenance. The current base rent is $2.12 per square foot plus common area maintenance (CAM) fees. With the 4% increase, the rate would have increased to $2.20 per square foot plus CAM fees starting in July or the lease would have ended. In past lease extensions, the term was five years with a 4% annual increase. For this lease extension, Staff asked the shopping center owner to consider a longer term lease with reduced future increases and also requested first year financial concessions that would allow some available funds to make some interior upgrades. The proposed 10 year extension has the following terms: year 1-5 $10,076 Triple Net ($2.20 psf)(with no other increases in the first five years), base Rent increases by 12% on July 1, 2029 through June 30, 2034 (increase in the first year only), the City will receive a $5,000 base rent credit per month for 12 months from July 2024 through June 2025, the City will be able to terminate the lease after five years, as long as a 12 month notice is given. Annual lease of the space will be included in the 2024-2025 budget. The lease rate in year one, including lease, common area maintenance is $170,000.
ITEM 14.A. (Business Item). Report an Issue Website Feature Update - At the regular City Council meeting on January 24, 2023, Councilmember Kang asked City staff to conduct research on the timing and cost of creating a City mobile application (“app”) where residents can report issues such as graffiti and potholes. Recognizing that researching the development of a new app would take time, Mayor Pro Tem Cesar Garcia suggested that staff create a form on the City website, allowing residents to report issues and submit photos online. This would immediately implement an issue-reporting feature at no additional cost to the City. City staff gave a presentation to the Public Utilities, Communications, and Technology Commission at its regular meeting on July 12, 2023, to recommend whether the City should continue to collect data from its “Report an Issue” website feature or move forward with a request to City Council to fund a mobile application. After the Commission’s productive discussion, it was recommended that City staff continue to use the “Report an Issue” website feature and report back at a future meeting to present a year's worth of data. The Public Utilities, Communications, and Technology Commission’s recommendation was then presented to the City Council at its regular meeting on September 26, 2023. The City Council concurred with the Commission’s recommendation, and it was determined that City staff would collect a year’s worth of data, from the “Report an Issue” website feature, to analyze and determine whether usage would increase, stabilize, or decrease. Since its official launch, the website feature has shown great engagement and usage. Currently, the top three issues reported are graffiti, trash-related issues, and the “Other” option, which allows residents to submit an issue not listed on the form. About 50% of the submissions contained at least one photo to help City staff address the issue reported. Most of the submitted reports were directed to the Community Development Department, which resulted in a 44% decrease in callsreceived regarding issues or requests. In the feature’s first year, the City received a total of 472 reported 7 issues, with an average of 39 monthly submissions. In comparison, the City of South Pasadena’s mobile app, a similar sized city which officially launched their mobile app in September 2022, received approximately 300 reported issues with an estimated monthly average of 25 submissions in their app’s first year. City staff gave an update on the “Report an Issue” website feature while presenting the new data to the Public Utilities, Communications, and Technology Commission at its regular meeting on March 13, 2024. The Commission held a discussion and recommended that City staff continue to use the website feature and not move forward with a request to the City Council for funding of a city mobile application.
If a mobile app were to be developed, the cost of development and annual maintenance is estimated at $12,000, with an annual increase of up to 7%.
ITEM 14.B. (Business Item). Resolution 24-2 - Adopting proposed thresholds of significance for purposes of analyzing transportation impacts - In March 2020, the City entered into a Memorandum of Agreement with the SGVCOG to participate in the San Gabriel Valley Regional Vehicle Miles of Travel (VMT) Analysis Model. The City of Duarte is one of 26 SGVCOG member cities that opted into the SGVCOG VMT Implementation process, which resulted in the development and use of the SGVCOG VMT Evaluation Tool for assessing the potential VMT impacts of proposed projects. In 2020, the City, with guidance provided by the San Gabriel Valley Council of Governments (SGVCOG), adopted new California Environmental Quality Act (CEQA) thresholds of significance for transportation impacts due to changes in State law pursuant to Senate Bill 743 (SB 743). These changes modified how the City evaluates projects for transportation impacts for the purposes of CEQA. Specifically, the City is required to use Vehicle Miles Traveled (VMT) instead of Level of Service (LOS) as the metric to evaluate transportation impacts in CEQA documents.
ITEM 14.C. (Business Item). City Council Reimbursement Policy - The City of Duarte currently has a reimbursement policy related to expenses incurred by Councilmembers as they carry out their official duties (“Expense Reimbursement Policy”). There has been an increase in requests for reimbursements from Councilmembers relating to events and other expenditures that do not fall within the parameters of the existing policy. This updated Expense Reimbursement Policy would allow the City Council to clarify the parameters of what expenses may be reimbursed by the City pursuant to existing law and provide greater detail regarding the process for reimbursement as well as ramifications for violations of the policy. The amended policy clarifies the types of expenditures that are reasonable, actual, authorized, and necessary for the substantial benefit of the City of Duarte, such as the opportunity to discuss the City’s concerns with government officials (i.e., state senators and county supervisors); participating in regional organizations whose activities affect the City of Duarte (such as the California Contract Cities Association); attending educational seminars (i.e., trainings for compliance with state mandates); and promoting public services and public participation at events held by the City, events co-sponsored by the City, events in which the City is a partner or collaborator (i.e., Rotary Club of Duarte event); and community events held in the City.
The amended policy also clarifies what expenses are not reimbursable. The existing policy states that “political or charitable contributions or events” are not reimbursable. This amendment would clarify the provision to state that these types of contributions or events include “fundraising galas and nonprofit auctions or dinners in which the City is not a sponsor, collaborator, or approved partner.” As a general law city, in order for the City to expend funds that benefit private organizations, the City must make findings that demonstrate that the funds are for a public purpose within the City’s jurisdiction. As such, unless the City Council makes findings that support a charitable event has a public purpose within the City’s jurisdiction, it is considered a personal expense that is not reimbursable. Additional changes include requiring a minimum of 21 calendar days for a request for advances rather than seven (7) working days.
This additional time would allow the City Manager to agendize an item for City Council approval if the request does not fall clearly within the Expense Reimbursement Policy. However, the City Manager may waive this requirement if time constraints deem it necessary. Finally, the amended policy includes a provision discussing policy violations and remedies for the City. 8 ITEM: 11.C
Approval of Minutes - March 26, 2024 (CC/HA/FA)
Recommended Action:
It is recommended that the City Council approve the minutes of March 26, 2024.
Attachments:
11.C - Minutes - March 26, 2024.pdf
9 3/26/2024 – PAGE 1
CITY OF DUARTE
MINUTES OF THE REGULAR JOINT MEETING OF THE CITY COUNCIL,
THE DUARTE HOUSING AUTHORITY, AND THE DUARTE COMMUNITY
FACILITIES FINANCING AUTHORITY
TUESDAY, MARCH 26, 2024
6:00 PM – Closed Session
7:00 PM – Regular Session
1. CALL TO ORDER
Mayor Truong called the meeting to order at 5:46 p.m.
ROLL CALL:
Councilmembers Present: Finlay (arrived at 5:53 p.m.), Kang, Lewis, Schulz (arrived at 5:55 p.m.), Martin Del Campo, Garcia, Truong Councilmembers Absent: None
Staff Present: Brian Villalobos, City Manager
Kristen Petersen, Assistant City Manager / Director of
Administrative Services
Annette Juarez, City Clerk
2. ADOPTION OF THE AGENDA
Moved by Councilmember Kang, seconded by Mayor Pro Tem Garcia, and carried by the following vote of the Council to adopt the agenda.
AYES: KANG, LEWIS, MARTIN DEL CAMPO, GARCIA, TRUONG
NOES: NONE
ABSTAIN: NONE
ABSENT: FINLAY, SCHULZ
3. PUBLIC COMMENT – CLOSED SESSION ITEMS
None.
CLOSED SESSION
The City Council recessed into closed session at 5:56 p.m. to discuss the following:
CONFERENCE WITH LEGAL COUNSEL AND LABOR NEGOTIATOR - The Closed Session is authorized by the Government Code Sec. 54957.6.
AGENCY NEGOTIATOR: Kristen Petersen, Assistant City Manager and Director of Administrative Services; Katy Suttorp, Burke Williams & Sorensen, LLP, Outside Legal Counsel.
EMPLOYEE ORGANIZATION: SEIU Local 721 Management and Professional Employees and General Employee Units.
REGULAR SESSION
4. CALL TO ORDER
Mayor Truong called the open session to order at 7:13 p.m.
10 3/26/2024 – PAGE 2
ROLL CALL:
Councilmembers Present: Finlay, Kang, Schulz, Lewis, Garcia, Truong Councilmembers Absent: Martin Del Campo
Staff Present: Brian Villalobos, City Manager
Thai Viet Phan, City Attorney
Kristen Petersen, Assistant City Manager / Director of
Administrative Services
Craig Hensley, Director of Community Development
Larry Breceda, Director of Public Safety Services
Annette Juarez, City Clerk
Stephanie Sandoval, Public Works Manager
Andres Rangel, Assistant to the City Manager
Frances Jimenez, Deputy City Clerk
5. PLEDGE TO THE FLAG
The flag salute was led by Bernadette Chang.
6. CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Phan announced that no reportable action was taken.
7. SPECIAL ITEMS
A. Mayor’s Youth Council Update
President Hope Peoples gave an update on recent and upcoming Mayor’s Youth Council events.
The City Council thanked Hope for her work.
B. Public Safety Department Update
Director of Public Safety Breceda gave a department update on the month’s Part 1 crimes which included a 16.44% increase compared to March 2023; and compared to five years prior there is an overall reduction of 9.57% in crime. He discussed the most common type of Part 1 crimes, the increase in arrest and patrol officers, increase in arrest rates, overnight patrols set in place, and the recent event held at Westminster Gardens on scam awareness.
He responded to questions posed by the Council and explained that the data he is providing is citywide but there are certain areas in Duarte that are prone to more crime; and assured that there would be more deputies in areas where catalytic converter thefts occur more frequently.
8. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
Jenny Gable, Duarte Library, announced upcoming library events.
City Clerk Juarez announced upcoming city events.
Bernadette Chang of the Duarte Chamber of Commerce made announcements regarding upcoming events.
9. ORAL COMMUNICATIONS – ITEMS NOT ON THE AGENDA
Michelle Silence expressed her displeasure with the Duarte Park Revitalization Project, specifically the addition of a dog park and increase of parking spaces.
Statement by Mayor Truong
Mayor Truong clarified that the Andres Duarte School Project is under the authority of the Duarte School District not the City of Duarte; and there is no item on the current agenda that allows the Council to speak on the topic.
Tom Reyes voiced his concern with the development of 173 units and reduction of the ballpark at the Andres Duarte Arts Academy site. He appealed to the Council to reject the project once in the zoning stages with the city and hold the school board accountable. 11 3/26/2024 – PAGE 3
Tia Russo expressed frustration about the lack of communication between the residents and the Duarte School District prior to their decision making at their most recent special meeting and stated the community needs to be heard and represented.
City Manager Villalobos introduced newly hired Deputy City Clerk Frances Jimenez.
10. CONSENT CALENDAR
A. Motion to read all Resolutions and ordinances presented for consideration by Title only and waive further reading. (CC/HA/FA).
B. Approval of absence(s) of City Councilmember(s) from the City Council meeting.
C. Approval of Minutes – March 12, 2024. (CC/HA/FA)
D. Approval of Warrants – March 26, 2024. (CC/HA/FA)
E. Receive and file the Monthly Financial Update for January 2024.
F. Receive and file the Public Safety Department Update.
G. Acceptance of Notice of Completion for the Pool Deck Repair Project in the amount of $136,556.
H. The City Manager was authorized to sign a 2-Year Lease Agreement with Apple Inc. to replace 25 Computer Workstations that have reached or surpassed their end-of-life at an annual cost not to exceed $23,500 for a total cost of $47,000.
Moved by Councilmember Finlay, seconded by Schulz, and carried by the following vote of the Council to approve Items 7A-7H of the Consent Calendar.
AYES: FINLAY, KANG, SCHULZ, LEWIS, GARCIA, TRUONG
NOES: NONE
ABSTAIN: NONE
ABSENT: MARTIN DEL CAMPO
11. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION
None.
12. PUBLIC HEARINGS
None.
13. BUSINESS ITEMS
A. 2024 Safe Routes to School Plan
Public Works Manager Sandoval presented the 2024 Safe Routes to School Plan (SRTS) which provides value by creating a list of projects to add to the City’s Capital Improvement Program (CIP) and is a useful tool as the city looks for grant funding. She introduced KOA consultants Michael Nilsson, Director of Planning and Deputy and Project Manager, Monica Paderanga.
Director of KOA Planning, Nilsson shared that the creation of the plan required collaboration from various community organizations and discussed the project goals and objectives. The plan guides the implementation of a safer and more accessible environment for students and families walking, bicycling, or otherwise getting to and from school.
Project Manager Paderanga emphasized the importance of community engagement to create the SRTS Plan which included walk audits, stakeholder meetings and a prioritization analysis.
Examples of recommendations included sidewalk repairs, ADA replacement projects, improved lighting, new signage, striping, and more.
12 3/26/2024 – PAGE 4
Conversation was had regarding the need for security lighting specific to certain areas such as at the Royal Oaks Trail.
Staff clarified that the recommendations proposed in the SRTS Plan will be implemented into other projects as they are able to; and confirmed that certain projects would require collaboration with the School District to identify cost sharing and possible grant funding.
City Manager Villalobos noted that all of the projects are currently unfunded, however, they will be placed on the CIP and potentially be identified for grants.
Conversation ensued once more regarding lighting the Royal Oaks Trail.
Following questions and comments by the City Council, Director of KOA Planning, Nilsson clarified that the priority projects listed are ranked based on community feedback and metric, collision analysis, cost of project; and stated there are recommendations around every single school that would require continued coordination with County, District and funding partners.
There was conversation regarding sharing the results of the SRTS Plan with the School District and working closely to coordinate future collaboration.
In response to questions posed by the City Council, Community Development Director Hensley clarified that security lighting is part of the bike trail project which is currently in the design phase with CalTrans; it is anticipated to be going to bid this calendar year.
Moved by Mayor Pro Tem Garcia, seconded by Councilmember Schulz and carried by the following vote of the Council to adopt the 2024 Safe Routes to School Plan.
AYES: FINLAY, KANG, SCHULZ, LEWIS, GARCIA, TRUONG
NOES: NONE
ABSTAIN: NONE
ABSENT: MARTIN DEL CAMPO
14. CONTINUATION OF ORAL COMMUNICATIONS
None.
15. ITEMS FROM CITY COUNCIL/HOUSING AUTHORITY/FINANCING
AUTHORITY MEMBERS AND CITY MANAGER/EXECUTIVE
DIRECTOR/REPORTS OF MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3
City Manager Villalobos reported he attended negotiations between Contract Cities and Contract Law for Sheriffs Department for a five year agreement and attended the CalTrans briefing on opening of Highway 39.
Councilmember Schulz shared that she attended the San Gabriel Valley COG meeting.
Councilmember Finlay discussed the importance of contacting the Staff of organizations to get true facts rather than relying on what other individuals may be stating during public comment; and shared an upcoming Earth Day event hosted by the Sanitation District.
Councilmember Lewis shared that he attended the Duarte Spring Fashion Show; thanked Director of Parks and Recreation Enriquez, the Teen Center, and all the volunteers for putting on the show.
Councilmember Kang reported that he also attended the fashion show; and requested the meeting be adjourned in honor of Emilio Munoz, father of Nelci Perez.
Mayor Pro Tem Garcia stated that he attended the WELL San Jose conference where he got pinned; and expressed admiration at the transparency of the city council.
Mayor Truong thanked Westminster Gardens for their partnership during the annual Cesar Chavez Day of Service; and stated that he will attend the San Gabriel Valley Economic Forecast Summit and the San Gabriel Valley COG Energy, Environment, and Natural Resources meeting. 13 3/26/2024 – PAGE 5
13. ADJOURNMENT
Mayor Pro Tem Garcia expressed sentiments and shared memories about Elma Diaz de Leon and Emiliano Oropreza Jr.
At 8:27 p.m., the City Council adjourned the meeting in memory of Emilio Munoz, Elma Diaz de Leon, and Emiliano Oropeza Jr.
__________________________________
Vinh Truong, Mayor
_________________________________
Annette Juarez, City Clerk
14 ITEM: 11.D
Approval of Warrants - April 9, 2024 (CC/HA/FA)
Recommended Action:
It is recommended that the City Council approve the warrants of April 9, 2024.
Attachments:
11.D - CC Warrant Register by Vendor 4-9-2024.pdf
11.D - CC Warrant Register by Account 4-9-2024.pdf
15 4/3/2024 10:36:04 AM Page 1 of 15
Council Warrant Register By Vendor
City of Duarte By Fund
Payment Dates 3/28/2024 - 4/10/2024
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Fund: 100 - GENERAL FUND
Vendor: 1570 - A1 MAINTENANCE SERVICES CA
100-1410-7810 A1 MAINTENANCE SERVICES … Las Brisas Sweeping 3/2024 206518 61.00 100-1410-7810 A1 MAINTENANCE SERVICES … Street Sweeping-Las Posadas 206519 61.00 Vendor 1570 - A1 MAINTENANCE SERVICES CA Total: 122.00
Vendor: 1388 - AIDA TORRES
Event Water/Local 3/2024 205.84
Harvest/DART Meeting
Expenses
100-1205-7779 AIDA TORRES
Vendor 1388 - AIDA TORRES Total: 205.84
Vendor: 6588 - ALBERTO R PEREZ
Main Circulation Pump 2245 2,767.40
Impeller Replacement
100-1610-7652 ALBERTO R PEREZ
Vendor 6588 - ALBERTO R PEREZ Total: 2,767.40
Vendor: 6117 - ALL CITY MANAGEMENT SERVICE INC
Crossing Guard Srvcs 91846 6,231.78
2/28/2024 - 3/2/2024
100-1205-7782 ALL CITY MANAGEMENT SERV…
Crossing Guard Srvcs 3/3/2024 92106 6,920.64
- 3/16/2024
100-1205-7782 ALL CITY MANAGEMENT SERV…
Vendor 6117 - ALL CITY MANAGEMENT SERVICE INC Total: 13,152.42 Vendor: 4645 - ANCOM GROUP INC
Instructor Fee-Critical Reading WT24-2 75.60
Winter S2
100-1605-7736 ANCOM GROUP INC
Vendor 4645 - ANCOM GROUP INC Total: 75.60
Vendor: 5505 - AQUATIC DESIGN GROUP INC
Design Svcs-FC Pool Deck 32655 22,482.00
Renovation 2/2024
100-1605-7965 AQUATIC DESIGN GROUP INC 202421-Prof Svcs-FC Pool Deck… Vendor 5505 - AQUATIC DESIGN GROUP INC Total: 22,482.00 Vendor: 3579 - ARMSTRONG & WALKER LANDSCAPE ARCHITECT
Huntington Dr Median 3062024 9,085.00
Landscape Design
100-1405-7965 ARMSTRONG & WALKER LAN… 202416-Prof Svcs-Huntington … Vendor 3579 - ARMSTRONG & WALKER LANDSCAPE ARCHITECT Total: 9,085.00 Vendor: 6450 - ATHZIRI VILLA
100-1205-7779 ATHZIRI VILLA DUSD Tutoring Program 2/2024 202418-FY23-26-Exp-Tutors,S… 300.00 Vendor 6450 - ATHZIRI VILLA Total: 300.00
Vendor: 6469 - BRIAN QUANDT
100-1405-7690 BRIAN QUANDT Planning Commission Meeting 3/18/2024 50.00 Vendor 6469 - BRIAN QUANDT Total: 50.00
Vendor: 4838 - BURKE, WILLIAMS & SORENSEN LLP
100-1015-7682 BURKE, WILLIAMS & SORENS… Labor Legal 2/2024 318030 2,662.50 Vendor 4838 - BURKE, WILLIAMS & SORENSEN LLP Total: 2,662.50 Vendor: 5719 - CANON FINANCIAL SERVICES INC
(2)/CH/PS/SC/TC Copier Lease 32291082 1,730.38
4/01/2024 - 4/30/2024
100-1825-7630 CANON FINANCIAL SERVICES I…
(2)/CH/PS/SC/TC Copier Maint 32291082 548.19
2/01/2024 - 2/29/2024
100-1825-7631 CANON FINANCIAL SERVICES I…
Vendor 5719 - CANON FINANCIAL SERVICES INC Total: 2,278.57 Vendor: 5720 - CANON SOLUTIONS AMERICA INC
Finance Mgr Printer Maint 6007476273 36.48
2/23/2024 - 3/22/2024
100-1825-7631 CANON SOLUTIONS AMERICA …
Vendor 5720 - CANON SOLUTIONS AMERICA INC Total: 36.48
16 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 2 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 0028 - CATHERINE BRATTA
Health Insurance 4/2024 435.00
Reimbursement
100-1825-7674 CATHERINE BRATTA
Vendor 0028 - CATHERINE BRATTA Total: 435.00
Vendor: 6340 - CESAR A GARCIA
100-1005-7640 CESAR A GARCIA Council Vehicle Allowance 4/2024 75.00 WELL Seminar/Conference 2/9/24 - 3/16/24 1,145.13
Expense Reimbursement
100-1005-7640 CESAR A GARCIA
Vendor 6340 - CESAR A GARCIA Total: 1,220.13
Vendor: 5792 - CHALLENGER TEAMWEAR
100-1605-7741 CHALLENGER TEAMWEAR Youth Sports Soccer Jerseys 1223971-IN 437.01 Vendor 5792 - CHALLENGER TEAMWEAR Total: 437.01
Vendor: 5938 - CHRISTINA HEANY
100-1405-7690 CHRISTINA HEANY Planning Commission Meeting 3/18/2024 50.00 Vendor 5938 - CHRISTINA HEANY Total: 50.00
Vendor: 6381 - CHRISTOPHER H CHUC
Instructor Fee- SC Latin Dance 2401 151.20
(Winter 2/29/2024)
100-1605-7756 CHRISTOPHER H CHUC
Vendor 6381 - CHRISTOPHER H CHUC Total: 151.20
Vendor: 5586 - CHRISTOPHER J TUCKER
Instructor Fee-SC Tai Qi Winter 9 294.00
2024
100-1605-7756 CHRISTOPHER J TUCKER
Vendor 5586 - CHRISTOPHER J TUCKER Total: 294.00
Vendor: 5140 - CINTAS CORPORATION #693
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4186097101 25.69 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4186097101 9.31 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4186782001 17.93 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4186782001 45.52 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4187504650 25.69 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4187504650 9.31 Vendor 5140 - CINTAS CORPORATION #693 Total: 133.45
Vendor: 6483 - CIVICA LAW GROUP, APC
General Code Enforcement 11517 673.20
Legal 11/2023
100-1015-7684 CIVICA LAW GROUP, APC
Mendoza v Duarte (Admin 11518 61.20
Appeal) 11/2023
100-1015-7684 CIVICA LAW GROUP, APC
100-1015-7684 CIVICA LAW GROUP, APC LASD Costs 11/2023 11520 9.58 100-1015-7684 CIVICA LAW GROUP, APC LASD Citations 2/2024 12322 6,000.00 100-1015-7684 CIVICA LAW GROUP, APC 1001 Las Lomas Legal 2/2024 12317 1,777.80 100-1015-7684 CIVICA LAW GROUP, APC 1307 Bloomdale Legal 2/2024 12318 6,693.99 100-1015-7684 CIVICA LAW GROUP, APC 1939 Wardell Legal 2/2024 12319 1,456.95 General Code Enforcement 12320 450.00
Legal 2/2024
100-1015-7684 CIVICA LAW GROUP, APC
Mendoza v Duarte (Admin 12321 1,990.16
Appeal) 2/2024
100-1015-7684 CIVICA LAW GROUP, APC
100-1015-7684 CIVICA LAW GROUP, APC LASD Costs 2/2024 12323 85.43 Vendor 6483 - CIVICA LAW GROUP, APC Total: 19,198.31
Vendor: 5494 - CURO MANAGED PRINT PRODUCTION
2024 State of the City & School 7638 716.63
Address
100-1020-7712 CURO MANAGED PRINT PRO…
100-1605-7730 CURO MANAGED PRINT PRO… Cesar Chavez Service Programs 7639 38.59 Vendor 5494 - CURO MANAGED PRINT PRODUCTION Total: 755.22 Vendor: 0311 - DUARTE RECREATION PETTY CASH
100-1605-7735 DUARTE RECREATION PETTY … CHYLL Meeting Pizza 3262024 20.48 Sports End of Season Party 3262024 4.40
Plates
100-1605-7741 DUARTE RECREATION PETTY …
17 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 3 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Sports End of Season Party 3262024 37.44
Pizza
100-1605-7741 DUARTE RECREATION PETTY …
Vendor 0311 - DUARTE RECREATION PETTY CASH Total: 62.32 Vendor: 0077 - DUARTE UNIFIED SCHOOL DISTRICT
100-4408 DUARTE UNIFIED SCHOOL DIS… SBA/Nextel Lease 4/2024 R103025 250004 - Property Rent - Next… 2,001.51 Vendor 0077 - DUARTE UNIFIED SCHOOL DISTRICT Total: 2,001.51 Vendor: 6366 - DUTHIE ELECTRIC SERVICE CORPORATION
Emergency Generator E125390 93,709.21
Replacement/Installation
100-1410-8100 DUTHIE ELECTRIC SERVICE CO…
Vendor 6366 - DUTHIE ELECTRIC SERVICE CORPORATION Total: 93,709.21 Vendor: 1533 - EFREN CASTRO
Health Insurance 4/2024 566.00
Reimbursement
100-1825-7674 EFREN CASTRO
Vendor 1533 - EFREN CASTRO Total: 566.00
Vendor: 6189 - ENTERPRISE FM TRUST
Vehicle 7 Lease/Maint FBN4984811 782.73
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 11 Lease/Maint FBN4984811 702.14
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 15 Lease/Maint FBN4984811 1,086.65
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 10 Lease/Maint FBN4984811 556.00
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 14 Lease/Maint FBN4984811 566.88
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 30 Lease/Maint FBN4984811 584.85
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 13 Lease/Maint FBN4984811 223.12
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 33,34,24,31,25,35 FBN4984811 303.23
Maint Fees 3/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 6 Lease/Maint FBN4984811 578.99
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 22 Lease/Maint FBN4984811 431.65
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 23 Lease/Maint FBN4984811 433.48
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 18 Lease/Maint FBN4984811 574.64
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 36 Lease/Maint FBN4984811 478.95
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 100 Lease/Maint FBN4984811 555.00
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 28 Lease/Maint FBN4984811 591.64
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 27 Lease/Maint FBN4984811 476.29
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 20 Lease/Maint FBN4984811 394.30
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vendor 6189 - ENTERPRISE FM TRUST Total: 9,320.54
Vendor: 1357 - EXECUTIVE ELEVATOR INC
SC Elevator Maintenance 105180 159.00
3/2024
100-1610-7652 EXECUTIVE ELEVATOR INC
Vendor 1357 - EXECUTIVE ELEVATOR INC Total: 159.00
Vendor: 0087 - FEDEX
100-1825-7626 FEDEX Document Delivery 8-438-70235 48.22 100-1825-7626 FEDEX Document Delivery 8-453-99606 39.66 Vendor 0087 - FEDEX Total: 87.88
18 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 4 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 5340 - GRAND PRINTING INC
Business Cards- Frances 112903 151.12
Jimenez
100-1825-7613 GRAND PRINTING INC
Vendor 5340 - GRAND PRINTING INC Total: 151.12
Vendor: 6002 - HEULYN REGINA DUMAS-JOHNSON
100-1605-7733 HEULYN REGINA DUMAS-JOH… Senior Ctr Sewing Class 4/2024 SC-04/2024 240.00 Vendor 6002 - HEULYN REGINA DUMAS-JOHNSON Total: 240.00 Vendor: 0788 - HOME DEPOT CREDIT SERVICES
100-1610-7618 HOME DEPOT CREDIT SERVICES Screws/ Repairs 1530334 51.56 100-1610-7618 HOME DEPOT CREDIT SERVICES SC Gate Repair 1544714 9.85 100-1410-7980 HOME DEPOT CREDIT SERVICES City Yard Parts & Supplies 5541687 124.48 100-1610-7618 HOME DEPOT CREDIT SERVICES CH Roof Repairs/ Rainsuits 0542674 158.12 100-1610-7618 HOME DEPOT CREDIT SERVICES Electric Repairs 8543063 17.13 Return-Lunar New Year 4233969 -69.87
Supplies (Inv #2520160)
100-1605-7730 HOME DEPOT CREDIT SERVICES
100-1610-7618 HOME DEPOT CREDIT SERVICES SC TV Mounting Supplies 2604877 40.23 100-1610-7618 HOME DEPOT CREDIT SERVICES CH Building Repairs 1544671 138.03 100-1610-7618 HOME DEPOT CREDIT SERVICES CC Building Repairs 6525003 100.22 100-1610-7618 HOME DEPOT CREDIT SERVICES FC Cleaning Supplies 5614684 52.70 100-1610-7618 HOME DEPOT CREDIT SERVICES CC/CH/ROP Supplies/Repairs 8533730 103.00 Vendor 0788 - HOME DEPOT CREDIT SERVICES Total: 725.45
Vendor: 1465 - INLAND EMPIRE STAGES LTD
Excursion Transportation 61410 1,148.56
3/13/24 (Pantage's)
100-1605-7750 INLAND EMPIRE STAGES LTD
Excursion Transportation 61320 4,858.74
3/23/24 (Solvang)
100-1605-7750 INLAND EMPIRE STAGES LTD
Vendor 1465 - INLAND EMPIRE STAGES LTD Total: 6,007.30
Vendor: 6309 - INX BUILDING MAINTENANCE
100-1610-7652 INX BUILDING MAINTENANCE City Hall Janitorial Srvcs 4/2024 984212 1,773.47 Vendor 6309 - INX BUILDING MAINTENANCE Total: 1,773.47
Vendor: 6090 - IT'S A GAS INC
100-1610-7652 IT'S A GAS INC SC Helium Tank ARP-15830 547.68 Vendor 6090 - IT'S A GAS INC Total: 547.68
Vendor: 3821 - JACQUELINE BURCKHARD
Health Insurance 4/2024 218.00
Reimbursement
100-1825-7674 JACQUELINE BURCKHARD
Vendor 3821 - JACQUELINE BURCKHARD Total: 218.00
Vendor: 6398 - JACQUELINE HASTY
Instructor Fee-Sticker Making DPWinter-2024 364.00
Winter S1 & S2
100-1605-7736 JACQUELINE HASTY
Vendor 6398 - JACQUELINE HASTY Total: 364.00
Vendor: 0128 - JIM KIRCHNER
Health Insurance 4/2024 435.00
Reimbursement
100-1825-7674 JIM KIRCHNER
Vendor 0128 - JIM KIRCHNER Total: 435.00
Vendor: T4796 - JOCELYNE MINSTER
ROP Rent Deposit Refund R102871 150.00
3/23/2024
100-2120 JOCELYNE MINSTER
ROP Rent Overtime Fee R102871 -40.25
3/23/2024
100-4404 JOCELYNE MINSTER
Vendor T4796 - JOCELYNE MINSTER Total: 109.75
Vendor: 6204 - JODY ERRANDI SCHULZ
100-1005-7644 JODY ERRANDI SCHULZ Council Vehicle Allowance 4/2024 75.00 Vendor 6204 - JODY ERRANDI SCHULZ Total: 75.00
Vendor: 0086 - JOHN FASANA
Health Insurance 4/2024 435.00
Reimbursement
100-1825-7674 JOHN FASANA
Vendor 0086 - JOHN FASANA Total: 435.00
19 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 5 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 6595 - JOHNSON HEALTH TECH RETAIL INC
100-1605-7745 JOHNSON HEALTH TECH RETA… TC Duarte Boxing Treadmill 406-011211 4,707.07 Vendor 6595 - JOHNSON HEALTH TECH RETAIL INC Total: 4,707.07 Vendor: T4589 - KAREN NANONG
ROP Rent Deposit Refund R102763 150.00
3/16/2024
100-2120 KAREN NANONG
Vendor T4589 - KAREN NANONG Total: 150.00
Vendor: 0439 - KENNETH L ROGERS
100-1610-7652 KENNETH L ROGERS CH Carpet/Partition Cleaning 15482 400.00 Vendor 0439 - KENNETH L ROGERS Total: 400.00
Vendor: 5060 - LINDA HENDERSON
Health Insurance 4/2024 435.00
Reimbursement
100-1825-7674 LINDA HENDERSON
Vendor 5060 - LINDA HENDERSON Total: 435.00
Vendor: 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
100-1205-7784 LOS ANGELES COUNTY SHERIF…Prisoner Maintenance 1/2024 242292VL 185.19 100-1205-7781 LOS ANGELES COUNTY SHERIF…Sheriff Contract 2/2024 242336EC 439,691.31 Vendor 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT Total: 439,876.50 Vendor: 5698 - LUDECKE PROPERTY MANAGEMENT INC
100-1020-7710 LUDECKE PROPERTY MANAG… Chamber Lease 4/2024 1735-huntplaz-0424 1,750.00 Vendor 5698 - LUDECKE PROPERTY MANAGEMENT INC Total: 1,750.00 Vendor: 5355 - LUZ YESENIA PAEZ
100-1405-7690 LUZ YESENIA PAEZ Planning Commission Meeting 3/18/2024 50.00 Vendor 5355 - LUZ YESENIA PAEZ Total: 50.00
Vendor: 0460 - M & L ENTERPRISES SPORTS
2024 Senior Softball League 3142024 645.00
Fee
100-1605-7733 M & L ENTERPRISES SPORTS
Vendor 0460 - M & L ENTERPRISES SPORTS Total: 645.00
Vendor: 0285 - MARGARET FINLAY
100-1005-7642 MARGARET FINLAY Council Vehicle Allowance 4/2024 75.00 100-1005-7642 MARGARET FINLAY Equipment for Council Work W1395800979 1,321.90 Vendor 0285 - MARGARET FINLAY Total: 1,396.90
Vendor: T4795 - MARIA FERNANDEZ DE LA ROSA
SC Rent Deposit Refund R102396 500.00
3/16/2024
100-2120 MARIA FERNANDEZ DE LA RO…
Vendor T4795 - MARIA FERNANDEZ DE LA ROSA Total: 500.00 Vendor: T4794 - MARK BURRIS
100-4801 MARK BURRIS Class Cancellation 2001760.002 20.00 Vendor T4794 - MARK BURRIS Total: 20.00
Vendor: 4286 - MAXTREME INC
100-1815-7965 MAXTREME INC IT Helpdesk 3/2024 13723 12,500.00 Vendor 4286 - MAXTREME INC Total: 12,500.00
Vendor: 1042 - MICHAEL TARR
Health Insurance 4/2024 435.00
Reimbursement
100-1825-7674 MICHAEL TARR
Vendor 1042 - MICHAEL TARR Total: 435.00
Vendor: 2461 - MVP, LLC
Actual 2023 4/2024 1,467.24
CAM/Taxes/Rubbish/Insurance
100-1205-7787 MVP, LLC
100-1205-7787 MVP, LLC Public Safety Lease 4/2024 13,854.83 Vendor 2461 - MVP, LLC Total: 15,322.07
Vendor: 0421 - NATIONAL BAND & TAG CO
100-1205-7780 NATIONAL BAND & TAG CO 2025 Dog Tags 257199 821.94 Vendor 0421 - NATIONAL BAND & TAG CO Total: 821.94
20 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 6 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 1197 - PAMELA ROMERO
100-1605-7002 PAMELA ROMERO CPR Stipend 4/2024 76.92
Vendor 1197 - PAMELA ROMERO Total: 76.92
Vendor: 6286 - PARTY PRONTO INC
Jump of Autism Bouncer Rental O43246 644.00
4/2/2024
100-1605-7730 PARTY PRONTO INC
Vendor 6286 - PARTY PRONTO INC Total: 644.00
Vendor: 6032 - PYRO SPECTACULARS INC
Deposit-July 3rd 2024 Firework 400 13,750.00
Show
100-1605-7758 PYRO SPECTACULARS INC
Vendor 6032 - PYRO SPECTACULARS INC Total: 13,750.00
Vendor: 5263 - SAMUEL KANG
100-1005-7648 SAMUEL KANG Council Vehicle Allowance 4/2024 75.00 Vendor 5263 - SAMUEL KANG Total: 75.00
Vendor: 0282 - SCMAF-SAN GABRIEL VALLEY
Youth Basketball Tournament BB24DUARTE 875.00
Team Entries
100-1605-7741 SCMAF-SAN GABRIEL VALLEY
Vendor 0282 - SCMAF-SAN GABRIEL VALLEY Total: 875.00
Vendor: 4909 - SCP DISTRIBUTORS LLC
100-1610-7616 SCP DISTRIBUTORS LLC Movable Lifeguard Chair 71654806 6,534.41 Vendor 4909 - SCP DISTRIBUTORS LLC Total: 6,534.41
Vendor: 0206 - SIMON EQUIPMENT RENTALS
100-1410-7630 SIMON EQUIPMENT RENTALS Equipment Rental 160072 184.20 Vendor 0206 - SIMON EQUIPMENT RENTALS Total: 184.20
Vendor: 0209 - SMART & FINAL
SC St Patricks Day Celebration 459544 429.52
Supplies
100-1605-7733 SMART & FINAL
Yard 008000 117.24
Breakroom/Transportation
Supplies
100-1205-7980 SMART & FINAL
Yard 008000 117.24
Breakroom/Transportation
Supplies
100-1410-7980 SMART & FINAL
Yard 008000 117.24
Breakroom/Transportation
Supplies
100-1610-7618 SMART & FINAL
100-1605-7735 SMART & FINAL TC Fashion Show Supplies 883200 97.32 Conference Room/Kitchen 036844 105.15
Supplies
100-1610-7618 SMART & FINAL
100-1605-7733 SMART & FINAL SC Event Supplies 064766 288.73 100-1610-7618 SMART & FINAL Senior Ctr Coffee Supplies 856877 340.38 Vendor 0209 - SMART & FINAL Total: 1,612.82
Vendor: 0217 - SOUTHEAST CONSTRUCTION PRODUCTS INC
100-1410-7900 SOUTHEAST CONSTRUCTION … Erosion Control for Mel Canyon 2403-051474 65.60 100-1410-7980 SOUTHEAST CONSTRUCTION … City Hall Courtyard Paver Sand 2403-051502 382.24 Return-City Hall Courtyard 2403-051856 -201.10
Paver Sand
100-1410-7980 SOUTHEAST CONSTRUCTION …
Vendor 0217 - SOUTHEAST CONSTRUCTION PRODUCTS INC Total: 246.74 Vendor: 0220 - SOUTHERN CALIFORNIA NEWS GROUP
100-1010-7670 SOUTHERN CALIFORNIA NEWS…Legal Publications 2/2024 584443 319.84 Vendor 0220 - SOUTHERN CALIFORNIA NEWS GROUP Total: 319.84 Vendor: 2688 - STAPLES ADVANTAGE
100-1205-7614 STAPLES ADVANTAGE Office Supplies 3562257645 333.54 100-1205-7780 STAPLES ADVANTAGE Rabies Clinic Supplies 3562453875 374.11 Vendor 2688 - STAPLES ADVANTAGE Total: 707.65
21 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 7 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 0083 - STEVE ESBENSHADE
Health Insurance 4/2024 435.00
Reimbursement
100-1825-7674 STEVE ESBENSHADE
Vendor 0083 - STEVE ESBENSHADE Total: 435.00
Vendor: 6541 - STEVE RICHARD ENTERPRISES INC
100-1605-7650 STEVE RICHARD ENTERPRISES …Vehicle 17 Repair 2877 1,978.56 Vendor 6541 - STEVE RICHARD ENTERPRISES INC Total: 1,978.56 Vendor: 1610 - SUNWEST ENGINEERING
Emergency Generator SA-42601 160.00
Inspection 3/7/2024
100-1410-7656 SUNWEST ENGINEERING
Vendor 1610 - SUNWEST ENGINEERING Total: 160.00
Vendor: 3661 - SUPERIOR CT OF CAL CO OF LOS ANGELES
100-1205-7761 SUPERIOR CT OF CAL CO OF L… Citation Revenue Tax 2/2024 3192024 4,394.50 Vendor 3661 - SUPERIOR CT OF CAL CO OF LOS ANGELES Total: 4,394.50 Vendor: 5307 - SUPERIOR PROPERTY SERVICES INC
100-1410-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 2/2024 18034 3,841.19 Vendor 5307 - SUPERIOR PROPERTY SERVICES INC Total: 3,841.19 Vendor: 6457 - TERA MARTIN DEL CAMPO
100-1005-7641 TERA MARTIN DEL CAMPO Council Vehicle Allowance 4/2024 75.00 Vendor 6457 - TERA MARTIN DEL CAMPO Total: 75.00
Vendor: 3904 - TERESA RENTERIA
Health Insurance 4/2024 566.00
Reimbursement
100-1825-7674 TERESA RENTERIA
Vendor 3904 - TERESA RENTERIA Total: 566.00
Vendor: 4241 - THE SAUCE CREATIVE SERVICES CORP
Spring 2024 City News Design 6753 7,650.00
Services
100-1605-7739 THE SAUCE CREATIVE SERVICE…
Spring 2024 City News Print 6754 8,550.60
Services
100-1605-7739 THE SAUCE CREATIVE SERVICE…
Vendor 4241 - THE SAUCE CREATIVE SERVICES CORP Total: 16,200.60 Vendor: 5544 - THEODORE SIEGEL
SC "Mr. Deeds Goes to Town" 4/18/2024 150.00
Screening/Presentation
100-1605-7733 THEODORE SIEGEL
Vendor 5544 - THEODORE SIEGEL Total: 150.00
Vendor: 6100 - TONEY LEWIS
100-1005-7650 TONEY LEWIS Council Vehicle Allowance 4/2024 75.00 Vendor 6100 - TONEY LEWIS Total: 75.00
Vendor: 5284 - TRIPEPI SMITH & ASSOCIATES
PEG Channel Management 11950 2,345.00
Services 3/2024
100-1020-7720 TRIPEPI SMITH & ASSOCIATES
Community & Social Media 11951 9,391.00
Management 3/2024
100-1020-7712 TRIPEPI SMITH & ASSOCIATES
Vendor 5284 - TRIPEPI SMITH & ASSOCIATES Total: 11,736.00 Vendor: 4674 - TYLER TECHNOLOGIES INC
Finance System Support 025-456975 12,984.96
4/01/2024 - 6/30/2024
100-1815-7820 TYLER TECHNOLOGIES INC
Vendor 4674 - TYLER TECHNOLOGIES INC Total: 12,984.96
Vendor: 4484 - U.S. BANK
Vinh Truong SGV Economic 3252024BV 100.00
Forecast Summit 3/27/24
100-1005-7643 U.S. BANK
DashPass 3/5/2024 - 4/5/2024 3252024BV 9.99
(DoorDash)
100-1005-7980 U.S. BANK
Andres Rangel CCCA Annual 3252024BV 875.00
Seminar Registration
100-1010-7610 U.S. BANK
Albert Nunez CCCA Annual 3252024BV 875.00
Seminar Registration
100-1010-7610 U.S. BANK
Brian V Mtg w/John W- 3252024BV 41.90
Boys&Girls Club (HeemoSushi)
100-1010-7610 U.S. BANK
22 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 8 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Andres Rangel CCCA Seminar 3252024BV 408.52
Hotel (Expedia.com)
100-1010-7610 U.S. BANK
Albert Nunez CCCA Seminar 3252024BV 274.89
Hotel (Expedia.com)
100-1010-7610 U.S. BANK
Frances Jimenez IIMC 3252024BV 125.00
Membership
100-1010-7612 U.S. BANK
Pasadena Star News Online 3252024BV 18.00
Subscription
100-1010-7612 U.S. BANK
CC Mtg 2/27/2024 Dessert 3252024BV 24.00
(PayPal-KellyQuezada)
100-1010-7980 U.S. BANK
Arts Ad Hoc Committee Mtg 3252024BV 176.40
2/28/24 (Cabreras)
100-1010-7980 U.S. BANK
Duarte Rd Clean-up 3/9/24 3252024BV 89.17
(Instacart-Costco)
100-1010-7980 U.S. BANK
Duarte Rd Clean-up 3/9/24 3252024BV 68.97
(Instacart-Vons)
100-1010-7980 U.S. BANK
Wireless Microphones 3252024BV 28.65
(Amazon)
100-1010-7980 U.S. BANK
CC Mtg 2/27/2024 Food 3252024BV 235.83
(DoorDash-Janet's)
100-1010-7980 U.S. BANK
100-1020-7712 U.S. BANK Spotify Subscription 3252024BV 16.99 (3) MSA General 3252024CH 154.50
Meeting/Lunch 4/2024
100-1410-7610 U.S. BANK
Gerard Batista ISA 2024 3252024CH 185.00
Membership
100-1410-7612 U.S. BANK
100-1410-7614 U.S. BANK Adams Account Book (Amazon) 3252024CH 15.82 Heavy Duty Carabiners 3252024CH 37.49
(Amazon)
100-1410-7980 U.S. BANK
(4) Emergency Response Bikes 3252024KP 7,536.90
SP Aventon Bikes)
100-1205-7615 U.S. BANK
Netflix-Senior Ctr 3/4/24 - 3252024KP 7.74
4/3/24
100-1605-7733 U.S. BANK
Netflix-Teen Ctr 3/4/24 - 3252024KP 7.75
4/3/24
100-1605-7735 U.S. BANK
CIP Meeting Lunch 3/21/24 3252024KP 10.86
(Coffee Bean)
100-1805-7610 U.S. BANK
Staff Meeting Snacks (T 3252024KP 90.33
Burgers)
100-1805-7610 U.S. BANK
Payroll Techician Desk Chair 3252024KP 261.93
(officesupply.com)
100-1805-7614 U.S. BANK
100-1805-7614 U.S. BANK Office Supplies (Amazon) 3252024KP 71.57 Union Negotiation Mtg 3252024KP 143.67
Supplies (Smart & Final)
100-1810-7610 U.S. BANK
CIP Meeting Lunch 3/21/24 (T 3252024KP 93.58
Burgers)
100-1810-7610 U.S. BANK
Finance Webinar 3/7/2024 - 3252024KP 80.00
4/6/2024 (Zoom)
100-1815-7632 U.S. BANK
Adobe Creative Cloud/Acrobat 3252024KP 797.70
Pro 3/13/24 - 4/12/24
100-1815-7632 U.S. BANK
1Password (4 Users) 3/15/2024 3252024KP 382.52
- 3/15/2025
100-1815-7632 U.S. BANK
Admin Cite D04585 Court 3252024LB 2.00
Minutes (Superior LA)
100-1205-7613 U.S. BANK
100-1205-7614 U.S. BANK Office Supplies (Amazon) 3252024LB 20.37 EOC Software License (Best 3252024LB 99.99
Buy)
100-1205-7615 U.S. BANK
EOC Radio Device Covers 3252024LB 118.95
(Amazon)
100-1205-7615 U.S. BANK
EOC Flyer Creation 3252024LB 119.99
Subscription (Canva)
100-1205-7655 U.S. BANK
DART Spring Break Trip 4/2/24- 3252024LB 2,631.54
4/4/24 (AirBnB)
100-1205-7779 U.S. BANK
DART Spring Break Trip 3252024LB 745.50
(Alcatraz Ferry/Tour)
100-1205-7779 U.S. BANK
23 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 9 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount DART Cal State LA Trip 3/20/24 3252024LB 138.14
(In-N-Out)
100-1205-7779 U.S. BANK
MIT School Pizza w/Mayor 3252024LB 131.04
3/1/24 (Little Caesars)
100-1205-7779 U.S. BANK
DART Field Trip 3/13/24 (Echo 3252024LB 123.56
Park Swan Boats)
100-1205-7779 U.S. BANK
DART Pajama Movie Night 3252024LB 58.56
3/11/24 (Little Caesars)
100-1205-7779 U.S. BANK
100-1205-7887 U.S. BANK (2) Office Chairs (Wayfair.com) 3252024LB 352.78 Tobacco Sting Operation Lunch 3252024LB 199.49
2/27/24 (Tropicana)
100-1205-7980 U.S. BANK
100-1205-7980 U.S. BANK Name Tag Backing (Amazon) 3252024LB 22.81 DART Event 2/27/24 3252024LB 50.17
(McDonalds)
100-1205-7980 U.S. BANK
Tobacco Sting Operation Decoy 3252024LB 80.00
Gift Cards (Target)
100-1205-7980 U.S. BANK
Interview Lunch 3/6/24 (The 3252024LB 69.05
Habit Burger)
100-1205-7980 U.S. BANK
Refund-Employee Awards 3252024ME -550.00
Furnishings (A-1 Events)
100-1020-7711 U.S. BANK
M Mays Blacks in Gov't 3252024ME 560.77
Regional Mtg (Hotels.com)
100-1605-7610 U.S. BANK
Manuel E IHRSA Trade Show 3252024ME 75.25
Lunch (Fixins Kitchen)
100-1605-7610 U.S. BANK
Manuel E IHRSA Trade Show 3252024ME 25.00
Parking (LA Convention)
100-1605-7610 U.S. BANK
100-1605-7614 U.S. BANK Wall Hooks (Amazon) 3252024ME 9.69 Mayor's Youth Council Dinner 3252024ME 162.46
3/4/24 (VJ's Burgers)
100-1605-7693 U.S. BANK
Eggfest 2024 Banners 3252024ME 123.41
(Amazon)
100-1605-7730 U.S. BANK
100-1605-7730 U.S. BANK Eggfest 2024 Eggs (Amazon) 3252024ME 55.11 Duarte Dance Cesar Chavez 3252024ME 75.00
Event Shirts (Amazon)
100-1605-7730 U.S. BANK
Cesar Chavez Day of Service 3252024ME 422.48
Giveaways (4Imprint)
100-1605-7730 U.S. BANK
Jump of Autism Event Craft 3252024ME 78.21
Supplies (Amazon)
100-1605-7730 U.S. BANK
Eggfest 2024 Golden Egg Prizes 3252024ME 440.95
(Amazon)
100-1605-7730 U.S. BANK
Eggfest 2024 Gift Cards 3252024ME 150.00
(Amazon)
100-1605-7730 U.S. BANK
100-1605-7730 U.S. BANK Easter Supplies (Hobby Lobby) 3252024ME 154.58 Jump of Autism Event Supplies 3252024ME 81.25
(Amazon)
100-1605-7730 U.S. BANK
Eggfest 2024 Basket Winner 3252024ME 167.05
Supplies (Target)
100-1605-7730 U.S. BANK
100-1605-7733 U.S. BANK SC Pickleballs (Amazon) 3252024ME 178.18 Underwater Egg Hunt Supplies 3252024ME 159.54
(Amazon)
100-1605-7733 U.S. BANK
SC Display Case Flower Garland 3252024ME 21.93
(Amazon)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK SC Address Labels (Amazon) 3252024ME 23.99 SC Softball Opening Day 3252024ME 135.39
Supplies (Amazon)
100-1605-7733 U.S. BANK
SC Egg Hunt/Spring Fling 3252024ME 811.25
3/22/24 (Tacos El Toro)
100-1605-7733 U.S. BANK
TC 3 on 3 BB Tournament Gold 3252024ME 123.46
Rings (Amazon)
100-1605-7735 U.S. BANK
TC Countertop Cast Iron Burner 3252024ME 26.24
(Amazon)
100-1605-7735 U.S. BANK
TC 3 on 3 BB Tournament Gift 3252024ME 50.00
Card (Amazon)
100-1605-7735 U.S. BANK
24 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 10 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount TC Spring Fashion Show Gift 3252024ME 1,600.00
Cards (Macy's)
100-1605-7735 U.S. BANK
Duarte Dance Cesar Chavez 3252024ME 106.83
Event Shirts (Amazon)
100-1605-7735 U.S. BANK
Recreation Class Trampoline 3252024ME 379.00
(Acon USA)
100-1605-7736 U.S. BANK
Excursion Tickets 3/11/24 3252024ME 657.80
(Petersen Auto Museum)
100-1605-7737 U.S. BANK
Summer Camp Griddle 3252024ME 154.34
(Amazon)
100-1605-7740 U.S. BANK
Cmty Skate Day Portable 3252024ME 552.16
Restroom (Eagle Portables)
100-1605-7741 U.S. BANK
Royal Oaks Pizza Party 2/28/24 3252024ME 187.20
(Little Caesars)
100-1605-7741 U.S. BANK
Valleyview Pizza Party 2/28/24 3252024ME 56.16
(Little Caesars)
100-1605-7741 U.S. BANK
TC Boxing Equipment (Title 3252024ME 176.38
Boxing)
100-1605-7745 U.S. BANK
Employee Appreciation (Marie 3252024ME 59.97
Calender's)
100-1605-7980 U.S. BANK
Staff Meeting 3/14/24 Snacks 3252024ME 13.28
(Dunkin Donuts)
100-1605-7980 U.S. BANK
Return-Staff Apprecation 3252024ME -21.90
Breakfast Items (Target)
100-1605-7980 U.S. BANK
FC Water Exercise Equipment 3252024ME 203.24
(Amazon)
100-1610-7616 U.S. BANK
100-1610-7618 U.S. BANK Field Spike Drag (Amazon) 3252024ME 437.68 100-1610-7618 U.S. BANK Locks (Amazon) 3252024ME 89.65
Install Pool Motor 3252024ME 1,733.24
Pump/Switch (Bear State
Water)
100-1610-7652 U.S. BANK
Vendor 4484 - U.S. BANK Total: 28,155.83
Vendor: 6196 - VINH TRUONG
100-1005-7643 VINH TRUONG Council Vehicle Allowance 4/2024 75.00 Vendor 6196 - VINH TRUONG Total: 75.00
Vendor: 1974 - VISION COMMUNICATIONS CO
100-1205-7650 VISION COMMUNICATIONS CO Vehicle 25 Radio Install 0761847-IN 893.18 100-1205-7650 VISION COMMUNICATIONS CO Vehicle 25 Radio Removal 0762043-IN 490.75 Vendor 1974 - VISION COMMUNICATIONS CO Total: 1,383.93
Vendor: 5835 - WALLACE WOLFF
100-1405-7690 WALLACE WOLFF Planning Commission Meeting 3/18/2024 50.00 Vendor 5835 - WALLACE WOLFF Total: 50.00
Vendor: 0237 - WAXIE SANITARY SUPPLY
100-1610-7618 WAXIE SANITARY SUPPLY Building Maintenance Supplies 82364138 935.01 Vendor 0237 - WAXIE SANITARY SUPPLY Total: 935.01
Vendor: 4797 - WEX BANK
Fuel-Field Srvcs 2/1/24 - 95612996 132.39
2/29/24
100-1410-7650 WEX BANK
Fuel-Facility Maint 2/1/24 - 95612996 105.78
2/29/24
100-1610-7650 WEX BANK
Vendor 4797 - WEX BANK Total: 238.17
Fund 100 - GENERAL FUND Total: 780,351.17
Fund: 220 - GAS TAX FUN
Vendor: 2028 - COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS Traffic Signal Maintenance 24031105628 16,976.33
2/2024
220-2210-7890 COUNTY OF LOS ANGELES DE…
Vendor 2028 - COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS Total: 16,976.33 Fund 220 - GAS TAX FUN Total: 16,976.33
25 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 11 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
Vendor: 1570 - A1 MAINTENANCE SERVICES CA
Grocery Outlet Ctr Sweeping 206517 784.00
3/2024
240-2426-7810 A1 MAINTENANCE SERVICES …
Vendor 1570 - A1 MAINTENANCE SERVICES CA Total: 784.00
Vendor: 4686 - CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 240-2405-7888 CONSOLIDATED ELECTRICAL D…Citywide Street Light Supplies 3301-1015803 128.47 Vendor 4686 - CONSOLIDATED ELECTRICAL DISTRIBUTORS INC Total: 128.47 Vendor: 1997 - COUNTY OF LOS ANGELES AGRIC COMMR/WTS & MEASURES Gopher Control-Duarte Parks 241240 388.84
12/06/2023
240-2410-7662 COUNTY OF LOS ANGELES AGR…
Vendor 1997 - COUNTY OF LOS ANGELES AGRIC COMMR/WTS & MEASURES Total: 388.84 Vendor: 0788 - HOME DEPOT CREDIT SERVICES
240-2405-7888 HOME DEPOT CREDIT SERVICES Plaza Duarte Lighting Supplies 3523616 56.04 240-2405-7888 HOME DEPOT CREDIT SERVICES Plaza Duarte Lighting Supplies 1524022 31.88 240-2410-7662 HOME DEPOT CREDIT SERVICES City Irrigation Repair 1544607 15.92 240-2405-7888 HOME DEPOT CREDIT SERVICES Electrical Tools & Supplies 9600655 122.84 240-2405-7888 HOME DEPOT CREDIT SERVICES Electric Supplies 8533723 88.20 Vendor 0788 - HOME DEPOT CREDIT SERVICES Total: 314.88
Vendor: 3968 - LANDSCAPE WAREHOUSE III
240-2410-7662 LANDSCAPE WAREHOUSE III City Hall Irrigation Repair 4195025 187.37 Vendor 3968 - LANDSCAPE WAREHOUSE III Total: 187.37
Vendor: 4484 - U.S. BANK
240-2405-7888 U.S. BANK LED Drivers (Amazon) 3252024CH 130.46 Vendor 4484 - U.S. BANK Total: 130.46
Vendor: 1521 - WEST COAST ARBORISTS INC
240-2410-7909 WEST COAST ARBORISTS INC Residential Tree Removals 212262 3,120.50 Vendor 1521 - WEST COAST ARBORISTS INC Total: 3,120.50
Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 5,054.52 Fund: 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND
Vendor: 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
290-2905-7781 LOS ANGELES COUNTY SHERIF…Sheriff Contract 2/2024 242336EC 15,202.38 Vendor 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT Total: 15,202.38 Fund 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND Total: 15,202.38 Fund: 320 - AIR QUALITY MANAGEMENT FUND (AQMD)
Vendor: 6189 - ENTERPRISE FM TRUST
Vehicle 24 Lease 3/01/2024 - FBN4984811 428.96
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 25 Lease 3/01/2024 - FBN4984811 488.87
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 31 Lease 3/01/2024 - FBN4984811 492.21
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 34 Lease 3/01/2024 - FBN4984811 567.93
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 33 Lease 3/01/2024 - FBN4984811 601.11
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 35 Lease 2/26/2024 - FBN4984811 925.20
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Vendor 6189 - ENTERPRISE FM TRUST Total: 3,504.28
Fund 320 - AIR QUALITY MANAGEMENT FUND (AQMD) Total: 3,504.28 Fund: 440 - PROPOSITION A TRANSIT FUND
Vendor: 0209 - SMART & FINAL
Yard 008000 117.24
Breakroom/Transportation
Supplies
440-4405-7980 SMART & FINAL
Vendor 0209 - SMART & FINAL Total: 117.24
26 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 12 of 15
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 5307 - SUPERIOR PROPERTY SERVICES INC
440-4405-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 2/2024 18034 357.32 Vendor 5307 - SUPERIOR PROPERTY SERVICES INC Total: 357.32 Fund 440 - PROPOSITION A TRANSIT FUND Total: 474.56
Fund: 460 - PROPOSITION C TRANSIT FUND
Vendor: 5307 - SUPERIOR PROPERTY SERVICES INC
460-4605-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 2/2024 18034 267.99 Vendor 5307 - SUPERIOR PROPERTY SERVICES INC Total: 267.99 Fund 460 - PROPOSITION C TRANSIT FUND Total: 267.99
Grand Total: 821,831.23
27 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 13 of 15
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 780,351.17
220 - GAS TAX FUN 16,976.33
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 5,054.52
290 - SUPPLEMENTAL LAW ENFORCEMENT FUND 15,202.38
320 - AIR QUALITY MANAGEMENT FUND (AQMD) 3,504.28
440 - PROPOSITION A TRANSIT FUND 474.56
460 - PROPOSITION C TRANSIT FUND 267.99
Grand Total: 821,831.23
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 1,220.13
100-1005-7641 Travel & Exp - Martin Del… 75.00
100-1005-7642 Travel & Exp - Finlay 1,396.90
100-1005-7643 Travel & Exp - Truong 175.00
100-1005-7644 Travel & Exp - Schulz 75.00
100-1005-7648 Travel & Exp - Kang 75.00
100-1005-7650 Travel & Exp - Lewis 75.00
100-1005-7980 Other Expenses 9.99
100-1010-7610 Travel, Mtgs & Conf 2,475.31
100-1010-7612 Publications and Dues 143.00
100-1010-7670 Legal Notices 319.84
100-1010-7980 Other Expenses 623.02
100-1015-7682 Labor Counsel Legal 2,662.50
100-1015-7684 Code Enforcement Legal 19,198.31
100-1020-7710 Chamber Of Commerce 1,750.00
100-1020-7711 Employee Recognition C… -550.00
100-1020-7712 Community Information … 10,124.62
100-1020-7720 DCTV 2,345.00
100-1205-7613 Duplications And Photos 2.00
100-1205-7614 Office Supplies 353.91
100-1205-7615 Emergency Supplies 7,755.84
100-1205-7650 Vehicle Maintenance 1,383.93
100-1205-7655 Emergency Services 119.99
100-1205-7761 Parking Ticket Collect 4,394.50
100-1205-7779 Youth Programs 4,334.18
100-1205-7780 Animal Control 1,196.05
100-1205-7781 Contract Law Enforceme… 439,691.31
100-1205-7782 Crossing Guard Contract… 13,152.42
100-1205-7784 Prisoner Maintenance 185.19
100-1205-7787 Public Safety Cntr Lease 15,322.07
100-1205-7887 Repairs & Replacements 352.78
100-1205-7980 Other Expenses 538.76
100-1405-7690 Planning Commission 200.00
100-1405-7965 Professional Services 9,085.00
100-1410-7610 Travel, Mtgs & Conf 154.50
100-1410-7612 Publications and Dues 185.00
100-1410-7614 Office Supplies 15.82
100-1410-7630 Equipment Rentals 184.20
100-1410-7650 Vehicle Maintenance 132.39
100-1410-7656 Emergency Generator 160.00
100-1410-7810 Street Sweeping 122.00
100-1410-7814 Graffiti Removal 3,841.19
100-1410-7900 Emergency Cleanup/Mai… 65.60
100-1410-7980 Other Expenses 460.35
100-1410-8100 Other Capital Improvem… 93,709.21
100-1605-7002 Regular Salaries 76.92
28 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 14 of 15
Account Summary
Account Number Account Name Payment Amount
100-1605-7610 Travel, Mtgs & Conf 661.02
100-1605-7614 Office Supplies 9.69
100-1605-7650 Vehicle Maintenance 1,978.56
100-1605-7693 Youth Council 162.46
100-1605-7730 Special Events 2,360.76
100-1605-7733 Senior Center 3,091.27
100-1605-7735 Teen Center 2,032.08
100-1605-7736 Youth & Adult Recreatio… 818.60
100-1605-7737 Adult Excursions 657.80
100-1605-7739 Publicity 16,200.60
100-1605-7740 Day Camps 154.34
100-1605-7741 Sports/Playground Progr… 2,149.37
100-1605-7745 Boxing Program 4,883.45
100-1605-7750 Bus Rentals 6,007.30
100-1605-7756 Senior Recreation Classes 445.20
100-1605-7758 Independence Day Celeb… 13,750.00
100-1605-7965 Professional Services 22,482.00
100-1605-7980 Other Expenses 51.35
100-1610-7616 Pool Supplies 6,737.65
100-1610-7618 Building Supplies 2,695.95
100-1610-7636 Uniforms 69.31
100-1610-7650 Vehicle Maintenance 105.78
100-1610-7652 Building Maint Services 7,444.93
100-1805-7610 Travel, Mtgs & Conf 101.19
100-1805-7614 Office Supplies 333.50
100-1810-7610 Travel, Mtgs & Conf 237.25
100-1815-7632 Software 1,260.22
100-1815-7820 Finance Software 12,984.96
100-1815-7965 Professional Services 12,500.00
100-1825-7613 Duplications And Photos 151.12
100-1825-7626 Postage 87.88
100-1825-7630 Equipment Lease 1,730.38
100-1825-7631 Equipment Maintenance 584.67
100-1825-7674 Retiree Health Insurance 3,960.00
100-1830-8100 Vehicle Replacement (C… 9,320.54
100-2120 Refundable Deposits 800.00
100-4404 Other Building Rentals -40.25
100-4408 Property Rental 2,001.51
100-4801 Youth & Adult Recreatio… 20.00
220-2210-7890 Repairs-Traffic Signal 16,976.33
240-2405-7888 Repairs-Citywide 557.89
240-2410-7662 Other Serv-Citywide 592.13
240-2410-7909 Tree Trim-Residential 3,120.50
240-2426-7810 Street Sweeping 784.00
290-2905-7781 Contract Law Enforceme… 15,202.38
320-3205-8013 Vehicles (Capital) 3,504.28
440-4405-7814 Graffiti Removal 357.32
440-4405-7980 Other Expenses 117.24
460-4605-7814 Graffiti Removal 267.99
Grand Total: 821,831.23
Project Account Summary
Project Account Key Payment Amount
**None** 787,962.72
202416-Prof Svcs-Huntington Drive Median Landscape 9,085.00 202418-FY23-26-Exp-Tutors,Student Engage,Live Scan 300.00 202421-Prof Svcs-FC Pool Deck Renovation 22,482.00
29 Council Warrant Register By Vendor Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:36:04 AM Page 15 of 15
Project Account Summary
Project Account Key Payment Amount
250004 - Property Rent - Nextel Rent (Otis Gordon) 2,001.51 Grand Total: 821,831.23
30 4/3/2024 10:35:41 AM Page 1 of 11
Council Warrant Register By Account
City of Duarte By Fund
Payment Dates 3/28/2024 - 4/10/2024
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Fund: 100 - GENERAL FUND
General Code Enforcement 4318 673.20
Legal 11/2023
100-1015-7684 CIVICA LAW GROUP, APC
Mendoza v Duarte (Admin 4318 61.20
Appeal) 11/2023
100-1015-7684 CIVICA LAW GROUP, APC
100-1015-7684 CIVICA LAW GROUP, APC LASD Costs 11/2023 4318 9.58 100-1610-7618 HOME DEPOT CREDIT SERVICES Screws/ Repairs BD24-1216 51.56 100-1610-7618 HOME DEPOT CREDIT SERVICES SC Gate Repair BD24-1216 9.85 100-1205-7650 VISION COMMUNICATIONS CO Vehicle 25 Radio Install 4361 893.18 100-1605-7745 JOHNSON HEALTH TECH RETA… TC Duarte Boxing Treadmill 219617 4,707.07 100-1410-7980 HOME DEPOT CREDIT SERVICES City Yard Parts & Supplies BD24-1216 124.48 100-1610-7618 HOME DEPOT CREDIT SERVICES CH Roof Repairs/ Rainsuits BD24-1216 158.12 100-1610-7618 HOME DEPOT CREDIT SERVICES Electric Repairs BD24-1216 17.13 100-1205-7650 VISION COMMUNICATIONS CO Vehicle 25 Radio Removal 4361 490.75 Return-Lunar New Year BD24-1216 -69.87
Supplies (Inv #2520160)
100-1605-7730 HOME DEPOT CREDIT SERVICES
100-1610-7618 HOME DEPOT CREDIT SERVICES SC TV Mounting Supplies BD24-1216 40.23 100-1610-7618 HOME DEPOT CREDIT SERVICES CH Building Repairs BD24-1216 138.03 100-1610-7618 HOME DEPOT CREDIT SERVICES CC Building Repairs BD24-1216 100.22 100-1610-7618 HOME DEPOT CREDIT SERVICES FC Cleaning Supplies BD24-1216 52.70 SC "Mr. Deeds Goes to Town" 219628 150.00
Screening/Presentation
100-1605-7733 THEODORE SIEGEL
100-1605-7002 PAMELA ROMERO CPR Stipend 4342 76.92
100-1610-7618 HOME DEPOT CREDIT SERVICES CC/CH/ROP Supplies/Repairs BD24-1216 103.00 100-1015-7684 CIVICA LAW GROUP, APC LASD Citations 2/2024 4318 6,000.00 Design Svcs-FC Pool Deck 219602 22,482.00
Renovation 2/2024
100-1605-7965 AQUATIC DESIGN GROUP INC 202421-Prof Svcs-FC Pool Deck… 100-1010-7670 SOUTHERN CALIFORNIA NEWS…Legal Publications 2/2024 4346 319.84 100-1410-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 2/2024 219633 3,841.19 100-1015-7684 CIVICA LAW GROUP, APC 1001 Las Lomas Legal 2/2024 4318 1,777.80 100-1015-7684 CIVICA LAW GROUP, APC 1307 Bloomdale Legal 2/2024 4318 6,693.99 100-1015-7684 CIVICA LAW GROUP, APC 1939 Wardell Legal 2/2024 4318 1,456.95 General Code Enforcement 4318 450.00
Legal 2/2024
100-1015-7684 CIVICA LAW GROUP, APC
Mendoza v Duarte (Admin 4318 1,990.16
Appeal) 2/2024
100-1015-7684 CIVICA LAW GROUP, APC
100-1015-7684 CIVICA LAW GROUP, APC LASD Costs 2/2024 4318 85.43 100-1205-7780 NATIONAL BAND & TAG CO 2025 Dog Tags 4339 821.94 100-1410-7630 SIMON EQUIPMENT RENTALS Equipment Rental 219629 184.20 Huntington Dr Median 4311 9,085.00
Landscape Design
100-1405-7965 ARMSTRONG & WALKER LAN… 202416-Prof Svcs-Huntington … 100-1205-7784 LOS ANGELES COUNTY SHERIF…Prisoner Maintenance 1/2024 4335 185.19 Crossing Guard Srvcs 4310 6,231.78
2/28/2024 - 3/2/2024
100-1205-7782 ALL CITY MANAGEMENT SERV…
SC Elevator Maintenance 4322 159.00
3/2024
100-1610-7652 EXECUTIVE ELEVATOR INC
Finance System Support 219634 12,984.96
4/01/2024 - 6/30/2024
100-1815-7820 TYLER TECHNOLOGIES INC
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4317 25.69 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4317 9.31 SC St Patricks Day Celebration 4345 429.52
Supplies
100-1605-7733 SMART & FINAL
Emergency Generator 4348 160.00
Inspection 3/7/2024
100-1410-7656 SUNWEST ENGINEERING
100-1410-7900 SOUTHEAST CONSTRUCTION … Erosion Control for Mel Canyon 219630 65.60 100-1410-7980 SOUTHEAST CONSTRUCTION … City Hall Courtyard Paver Sand 219630 382.24 31 Council Warrant Register By Account Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:35:41 AM Page 2 of 11
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Return-City Hall Courtyard 219630 -201.10
Paver Sand
100-1410-7980 SOUTHEAST CONSTRUCTION …
100-1605-7733 HEULYN REGINA DUMAS-JOH… Senior Ctr Sewing Class 4/2024 4319 240.00 Yard 4345 117.24
Breakroom/Transportation
Supplies
100-1205-7980 SMART & FINAL
Yard 4345 117.24
Breakroom/Transportation
Supplies
100-1410-7980 SMART & FINAL
Yard 4345 117.24
Breakroom/Transportation
Supplies
100-1610-7618 SMART & FINAL
Main Circulation Pump 4340 2,767.40
Impeller Replacement
100-1610-7652 ALBERTO R PEREZ
2024 Senior Softball League 219619 645.00
Fee
100-1605-7733 M & L ENTERPRISES SPORTS
Excursion Transportation 219616 1,148.56
3/13/24 (Pantage's)
100-1605-7750 INLAND EMPIRE STAGES LTD
100-1605-7735 SMART & FINAL TC Fashion Show Supplies 4345 97.32 Business Cards- Frances 219615 151.12
Jimenez
100-1825-7613 GRAND PRINTING INC
PEG Channel Management 4352 2,345.00
Services 3/2024
100-1020-7720 TRIPEPI SMITH & ASSOCIATES
Community & Social Media 4352 9,391.00
Management 3/2024
100-1020-7712 TRIPEPI SMITH & ASSOCIATES
100-1410-7810 A1 MAINTENANCE SERVICES … Las Brisas Sweeping 3/2024 4308 61.00 100-1410-7810 A1 MAINTENANCE SERVICES … Street Sweeping-Las Posadas 4308 61.00 Instructor Fee- SC Latin Dance 4316 151.20
(Winter 2/29/2024)
100-1605-7756 CHRISTOPHER H CHUC
Spring 2024 City News Design 4350 7,650.00
Services
100-1605-7739 THE SAUCE CREATIVE SERVICE…
Spring 2024 City News Print 4350 8,550.60
Services
100-1605-7739 THE SAUCE CREATIVE SERVICE…
Instructor Fee-Sticker Making 4326 364.00
Winter S1 & S2
100-1605-7736 JACQUELINE HASTY
100-1205-7614 STAPLES ADVANTAGE Office Supplies 4347 333.54 100-1815-7965 MAXTREME INC IT Helpdesk 3/2024 4337 12,500.00 100-1205-7779 ATHZIRI VILLA DUSD Tutoring Program 219635 202418-FY23-26-Exp-Tutors,S… 300.00 100-1205-7761 SUPERIOR CT OF CAL CO OF L… Citation Revenue Tax 2/2024 219632 4,394.50 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4317 17.93 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4317 45.52 Instructor Fee-Critical Reading 4309 75.60
Winter S2
100-1605-7736 ANCOM GROUP INC
100-1205-7781 LOS ANGELES COUNTY SHERIF…Sheriff Contract 2/2024 4335 439,691.31 100-1405-7690 LUZ YESENIA PAEZ Planning Commission Meeting 219622 50.00 100-1405-7690 BRIAN QUANDT Planning Commission Meeting 219625 50.00 100-1405-7690 WALLACE WOLFF Planning Commission Meeting 219636 50.00 100-1405-7690 CHRISTINA HEANY Planning Commission Meeting 4327 50.00 Event Water/Local 4351 205.84
Harvest/DART Meeting
Expenses
100-1205-7779 AIDA TORRES
100-1205-7787 MVP, LLC Public Safety Lease 4338 13,854.83 Actual 2023 4338 1,467.24
CAM/Taxes/Rubbish/Insurance
100-1205-7787 MVP, LLC
100-1610-7616 SCP DISTRIBUTORS LLC Movable Lifeguard Chair 4344 6,534.41 Instructor Fee-SC Tai Qi Winter 4354 294.00
2024
100-1605-7756 CHRISTOPHER J TUCKER
Crossing Guard Srvcs 3/3/2024 4310 6,920.64
- 3/16/2024
100-1205-7782 ALL CITY MANAGEMENT SERV…
Fuel-Field Srvcs 2/1/24 - BD24-1214 132.39
2/29/24
100-1410-7650 WEX BANK
Fuel-Facility Maint 2/1/24 - BD24-1214 105.78
2/29/24
100-1610-7650 WEX BANK
32 Council Warrant Register By Account Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:35:41 AM Page 3 of 11
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Vehicle 18 Lease/Maint BD24-1215 574.64
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 15 Lease/Maint BD24-1215 1,086.65
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 7 Lease/Maint BD24-1215 782.73
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 11 Lease/Maint BD24-1215 702.14
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 28 Lease/Maint BD24-1215 591.64
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 30 Lease/Maint BD24-1215 584.85
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 6 Lease/Maint BD24-1215 578.99
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 36 Lease/Maint BD24-1215 478.95
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 10 Lease/Maint BD24-1215 556.00
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 14 Lease/Maint BD24-1215 566.88
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 33,34,24,31,25,35 BD24-1215 303.23
Maint Fees 3/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 20 Lease/Maint BD24-1215 394.30
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 22 Lease/Maint BD24-1215 431.65
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 13 Lease/Maint BD24-1215 223.12
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 27 Lease/Maint BD24-1215 476.29
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 100 Lease/Maint BD24-1215 555.00
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 23 Lease/Maint BD24-1215 433.48
3/01/2024 - 3/31/2024
100-1830-8100 ENTERPRISE FM TRUST
100-1205-7780 STAPLES ADVANTAGE Rabies Clinic Supplies 4347 374.11 Deposit-July 3rd 2024 Firework 219624 13,750.00
Show
100-1605-7758 PYRO SPECTACULARS INC
100-1610-7618 WAXIE SANITARY SUPPLY Building Maintenance Supplies 4362 935.01 Emergency Generator 4320 93,709.21
Replacement/Installation
100-1410-8100 DUTHIE ELECTRIC SERVICE CO…
100-1020-7710 LUDECKE PROPERTY MANAG… Chamber Lease 4/2024 219618 1,750.00 2024 State of the City & School 219610 716.63
Address
100-1020-7712 CURO MANAGED PRINT PRO…
100-1605-7730 CURO MANAGED PRINT PRO… Cesar Chavez Service Programs 219610 38.59 100-1610-7652 IT'S A GAS INC SC Helium Tank 4330 547.68 (2)/CH/PS/SC/TC Copier Lease 219605 1,730.38
4/01/2024 - 4/30/2024
100-1825-7630 CANON FINANCIAL SERVICES I…
(2)/CH/PS/SC/TC Copier Maint 219605 548.19
2/01/2024 - 2/29/2024
100-1825-7631 CANON FINANCIAL SERVICES I…
Finance Mgr Printer Maint 219606 36.48
2/23/2024 - 3/22/2024
100-1825-7631 CANON SOLUTIONS AMERICA …
100-1610-7652 KENNETH L ROGERS CH Carpet/Partition Cleaning 219626 400.00 100-1605-7741 CHALLENGER TEAMWEAR Youth Sports Soccer Jerseys 4315 437.01 100-1015-7682 BURKE, WILLIAMS & SORENS… Labor Legal 2/2024 4313 2,662.50 Vinh Truong SGV Economic 4357 100.00
Forecast Summit 3/27/24
100-1005-7643 U.S. BANK
DashPass 3/5/2024 - 4/5/2024 4357 9.99
(DoorDash)
100-1005-7980 U.S. BANK
Albert Nunez CCCA Annual 4357 875.00
Seminar Registration
100-1010-7610 U.S. BANK
Andres Rangel CCCA Annual 4357 875.00
Seminar Registration
100-1010-7610 U.S. BANK
Albert Nunez CCCA Seminar 4357 274.89
Hotel (Expedia.com)
100-1010-7610 U.S. BANK
33 Council Warrant Register By Account Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:35:41 AM Page 4 of 11
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Brian V Mtg w/John W- 4357 41.90
Boys&Girls Club (HeemoSushi)
100-1010-7610 U.S. BANK
Andres Rangel CCCA Seminar 4357 408.52
Hotel (Expedia.com)
100-1010-7610 U.S. BANK
Pasadena Star News Online 4357 18.00
Subscription
100-1010-7612 U.S. BANK
Frances Jimenez IIMC 4357 125.00
Membership
100-1010-7612 U.S. BANK
Duarte Rd Clean-up 3/9/24 4357 68.97
(Instacart-Vons)
100-1010-7980 U.S. BANK
CC Mtg 2/27/2024 Food 4357 235.83
(DoorDash-Janet's)
100-1010-7980 U.S. BANK
Arts Ad Hoc Committee Mtg 4357 176.40
2/28/24 (Cabreras)
100-1010-7980 U.S. BANK
Wireless Microphones 4357 28.65
(Amazon)
100-1010-7980 U.S. BANK
Duarte Rd Clean-up 3/9/24 4357 89.17
(Instacart-Costco)
100-1010-7980 U.S. BANK
CC Mtg 2/27/2024 Dessert 4357 24.00
(PayPal-KellyQuezada)
100-1010-7980 U.S. BANK
100-1020-7712 U.S. BANK Spotify Subscription 4357 16.99 (3) MSA General 4358 154.50
Meeting/Lunch 4/2024
100-1410-7610 U.S. BANK
Gerard Batista ISA 2024 4358 185.00
Membership
100-1410-7612 U.S. BANK
100-1410-7614 U.S. BANK Adams Account Book (Amazon) 4358 15.82 Heavy Duty Carabiners 4358 37.49
(Amazon)
100-1410-7980 U.S. BANK
(4) Emergency Response Bikes 4356 7,536.90
SP Aventon Bikes)
100-1205-7615 U.S. BANK
Netflix-Senior Ctr 3/4/24 - 4356 7.74
4/3/24
100-1605-7733 U.S. BANK
Netflix-Teen Ctr 3/4/24 - 4356 7.75
4/3/24
100-1605-7735 U.S. BANK
Staff Meeting Snacks (T 4356 90.33
Burgers)
100-1805-7610 U.S. BANK
CIP Meeting Lunch 3/21/24 4356 10.86
(Coffee Bean)
100-1805-7610 U.S. BANK
Payroll Techician Desk Chair 4356 261.93
(officesupply.com)
100-1805-7614 U.S. BANK
100-1805-7614 U.S. BANK Office Supplies (Amazon) 4356 71.57 Union Negotiation Mtg 4356 143.67
Supplies (Smart & Final)
100-1810-7610 U.S. BANK
CIP Meeting Lunch 3/21/24 (T 4356 93.58
Burgers)
100-1810-7610 U.S. BANK
Finance Webinar 3/7/2024 - 4356 80.00
4/6/2024 (Zoom)
100-1815-7632 U.S. BANK
Adobe Creative Cloud/Acrobat 4356 797.70
Pro 3/13/24 - 4/12/24
100-1815-7632 U.S. BANK
1Password (4 Users) 3/15/2024 4356 382.52
- 3/15/2025
100-1815-7632 U.S. BANK
Admin Cite D04585 Court 4355 2.00
Minutes (Superior LA)
100-1205-7613 U.S. BANK
100-1205-7614 U.S. BANK Office Supplies (Amazon) 4355 20.37 EOC Software License (Best 4355 99.99
Buy)
100-1205-7615 U.S. BANK
EOC Radio Device Covers 4355 118.95
(Amazon)
100-1205-7615 U.S. BANK
EOC Flyer Creation 4355 119.99
Subscription (Canva)
100-1205-7655 U.S. BANK
DART Pajama Movie Night 4355 58.56
3/11/24 (Little Caesars)
100-1205-7779 U.S. BANK
DART Field Trip 3/13/24 (Echo 4355 123.56
Park Swan Boats)
100-1205-7779 U.S. BANK
34 Council Warrant Register By Account Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:35:41 AM Page 5 of 11
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount MIT School Pizza w/Mayor 4355 131.04
3/1/24 (Little Caesars)
100-1205-7779 U.S. BANK
DART Cal State LA Trip 3/20/24 4355 138.14
(In-N-Out)
100-1205-7779 U.S. BANK
DART Spring Break Trip 4355 745.50
(Alcatraz Ferry/Tour)
100-1205-7779 U.S. BANK
DART Spring Break Trip 4/2/24- 4355 2,631.54
4/4/24 (AirBnB)
100-1205-7779 U.S. BANK
100-1205-7887 U.S. BANK (2) Office Chairs (Wayfair.com) 4355 352.78 Interview Lunch 3/6/24 (The 4355 69.05
Habit Burger)
100-1205-7980 U.S. BANK
Tobacco Sting Operation Decoy 4355 80.00
Gift Cards (Target)
100-1205-7980 U.S. BANK
Tobacco Sting Operation Lunch 4355 199.49
2/27/24 (Tropicana)
100-1205-7980 U.S. BANK
DART Event 2/27/24 4355 50.17
(McDonalds)
100-1205-7980 U.S. BANK
100-1205-7980 U.S. BANK Name Tag Backing (Amazon) 4355 22.81 Refund-Employee Awards 4359 -550.00
Furnishings (A-1 Events)
100-1020-7711 U.S. BANK
Manuel E IHRSA Trade Show 4359 75.25
Lunch (Fixins Kitchen)
100-1605-7610 U.S. BANK
Manuel E IHRSA Trade Show 4359 25.00
Parking (LA Convention)
100-1605-7610 U.S. BANK
M Mays Blacks in Gov't 4359 560.77
Regional Mtg (Hotels.com)
100-1605-7610 U.S. BANK
100-1605-7614 U.S. BANK Wall Hooks (Amazon) 4359 9.69
Mayor's Youth Council Dinner 4359 162.46
3/4/24 (VJ's Burgers)
100-1605-7693 U.S. BANK
Eggfest 2024 Gift Cards 4359 150.00
(Amazon)
100-1605-7730 U.S. BANK
Eggfest 2024 Banners 4359 123.41
(Amazon)
100-1605-7730 U.S. BANK
Jump of Autism Event Supplies 4359 81.25
(Amazon)
100-1605-7730 U.S. BANK
Cesar Chavez Day of Service 4359 422.48
Giveaways (4Imprint)
100-1605-7730 U.S. BANK
Jump of Autism Event Craft 4359 78.21
Supplies (Amazon)
100-1605-7730 U.S. BANK
Eggfest 2024 Golden Egg Prizes 4359 440.95
(Amazon)
100-1605-7730 U.S. BANK
Duarte Dance Cesar Chavez 4359 75.00
Event Shirts (Amazon)
100-1605-7730 U.S. BANK
100-1605-7730 U.S. BANK Eggfest 2024 Eggs (Amazon) 4359 55.11 Eggfest 2024 Basket Winner 4359 167.05
Supplies (Target)
100-1605-7730 U.S. BANK
100-1605-7730 U.S. BANK Easter Supplies (Hobby Lobby) 4359 154.58 SC Softball Opening Day 4359 135.39
Supplies (Amazon)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK SC Pickleballs (Amazon) 4359 178.18 SC Display Case Flower Garland 4359 21.93
(Amazon)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK SC Address Labels (Amazon) 4359 23.99 SC Egg Hunt/Spring Fling 4359 811.25
3/22/24 (Tacos El Toro)
100-1605-7733 U.S. BANK
Underwater Egg Hunt Supplies 4359 159.54
(Amazon)
100-1605-7733 U.S. BANK
TC 3 on 3 BB Tournament Gold 4359 123.46
Rings (Amazon)
100-1605-7735 U.S. BANK
TC Spring Fashion Show Gift 4359 1,600.00
Cards (Macy's)
100-1605-7735 U.S. BANK
TC Countertop Cast Iron Burner 4359 26.24
(Amazon)
100-1605-7735 U.S. BANK
35 Council Warrant Register By Account Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:35:41 AM Page 6 of 11
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount TC 3 on 3 BB Tournament Gift 4359 50.00
Card (Amazon)
100-1605-7735 U.S. BANK
Duarte Dance Cesar Chavez 4359 106.83
Event Shirts (Amazon)
100-1605-7735 U.S. BANK
Recreation Class Trampoline 4359 379.00
(Acon USA)
100-1605-7736 U.S. BANK
Excursion Tickets 3/11/24 4359 657.80
(Petersen Auto Museum)
100-1605-7737 U.S. BANK
Summer Camp Griddle 4359 154.34
(Amazon)
100-1605-7740 U.S. BANK
Royal Oaks Pizza Party 2/28/24 4359 187.20
(Little Caesars)
100-1605-7741 U.S. BANK
Valleyview Pizza Party 2/28/24 4359 56.16
(Little Caesars)
100-1605-7741 U.S. BANK
Cmty Skate Day Portable 4359 552.16
Restroom (Eagle Portables)
100-1605-7741 U.S. BANK
TC Boxing Equipment (Title 4359 176.38
Boxing)
100-1605-7745 U.S. BANK
Employee Appreciation (Marie 4359 59.97
Calender's)
100-1605-7980 U.S. BANK
Return-Staff Apprecation 4359 -21.90
Breakfast Items (Target)
100-1605-7980 U.S. BANK
Staff Meeting 3/14/24 Snacks 4359 13.28
(Dunkin Donuts)
100-1605-7980 U.S. BANK
FC Water Exercise Equipment 4359 203.24
(Amazon)
100-1610-7616 U.S. BANK
100-1610-7618 U.S. BANK Field Spike Drag (Amazon) 4359 437.68 100-1610-7618 U.S. BANK Locks (Amazon) 4359 89.65
Install Pool Motor 4359 1,733.24
Pump/Switch (Bear State
Water)
100-1610-7652 U.S. BANK
Excursion Transportation 219616 4,858.74
3/23/24 (Solvang)
100-1605-7750 INLAND EMPIRE STAGES LTD
Conference Room/Kitchen 4345 105.15
Supplies
100-1610-7618 SMART & FINAL
100-1605-7733 SMART & FINAL SC Event Supplies 4345 288.73 100-1605-7735 DUARTE RECREATION PETTY … CHYLL Meeting Pizza 219611 20.48 Sports End of Season Party 219611 37.44
Pizza
100-1605-7741 DUARTE RECREATION PETTY …
Sports End of Season Party 219611 4.40
Plates
100-1605-7741 DUARTE RECREATION PETTY …
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4317 25.69 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4317 9.31 100-1610-7618 SMART & FINAL Senior Ctr Coffee Supplies 4345 340.38 100-4801 MARK BURRIS Class Cancellation 219604 20.00
100-1005-7640 CESAR A GARCIA Council Vehicle Allowance 4325 75.00 100-1005-7641 TERA MARTIN DEL CAMPO Council Vehicle Allowance 4336 75.00 100-1005-7642 MARGARET FINLAY Council Vehicle Allowance 4324 75.00 100-1005-7643 VINH TRUONG Council Vehicle Allowance 4353 75.00 100-1005-7644 JODY ERRANDI SCHULZ Council Vehicle Allowance 4343 75.00 100-1005-7648 SAMUEL KANG Council Vehicle Allowance 4331 75.00 100-1005-7650 TONEY LEWIS Council Vehicle Allowance 4334 75.00 Health Insurance 4332 435.00
Reimbursement
100-1825-7674 JIM KIRCHNER
Health Insurance 219603 435.00
Reimbursement
100-1825-7674 CATHERINE BRATTA
Health Insurance 4321 435.00
Reimbursement
100-1825-7674 STEVE ESBENSHADE
Health Insurance 4323 435.00
Reimbursement
100-1825-7674 JOHN FASANA
Health Insurance 4314 566.00
Reimbursement
100-1825-7674 EFREN CASTRO
Health Insurance 4312 218.00
Reimbursement
100-1825-7674 JACQUELINE BURCKHARD
36 Council Warrant Register By Account Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:35:41 AM Page 7 of 11
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Health Insurance 4328 435.00
Reimbursement
100-1825-7674 LINDA HENDERSON
Health Insurance 4349 435.00
Reimbursement
100-1825-7674 MICHAEL TARR
Health Insurance 4341 566.00
Reimbursement
100-1825-7674 TERESA RENTERIA
SC Rent Deposit Refund 219614 500.00
3/16/2024
100-2120 MARIA FERNANDEZ DE LA RO…
ROP Rent Deposit Refund 219621 150.00
3/16/2024
100-2120 KAREN NANONG
ROP Rent Deposit Refund 219620 150.00
3/23/2024
100-2120 JOCELYNE MINSTER
ROP Rent Overtime Fee 219620 -40.25
3/23/2024
100-4404 JOCELYNE MINSTER
100-1825-7626 FEDEX Document Delivery 219613 48.22
100-4408 DUARTE UNIFIED SCHOOL DIS… SBA/Nextel Lease 4/2024 219612 250004 - Property Rent - Next… 2,001.51 100-1825-7626 FEDEX Document Delivery 219613 39.66
100-1610-7652 INX BUILDING MAINTENANCE City Hall Janitorial Srvcs 4/2024 4329 1,773.47 WELL Seminar/Conference 4325 1,145.13
Expense Reimbursement
100-1005-7640 CESAR A GARCIA
100-1605-7650 STEVE RICHARD ENTERPRISES …Vehicle 17 Repair 219631 1,978.56 Youth Basketball Tournament 219627 875.00
Team Entries
100-1605-7741 SCMAF-SAN GABRIEL VALLEY
Jump of Autism Bouncer Rental 219623 644.00
4/2/2024
100-1605-7730 PARTY PRONTO INC
100-1005-7642 MARGARET FINLAY Equipment for Council Work 4324 1,321.90 Fund 100 - GENERAL FUND Total: 780,351.17
Fund: 220 - GAS TAX FUN
Traffic Signal Maintenance 219609 16,976.33
2/2024
220-2210-7890 COUNTY OF LOS ANGELES DE…
Fund 220 - GAS TAX FUN Total: 16,976.33
Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
240-2405-7888 HOME DEPOT CREDIT SERVICES Plaza Duarte Lighting Supplies BD24-1216 56.04 240-2405-7888 HOME DEPOT CREDIT SERVICES Plaza Duarte Lighting Supplies BD24-1216 31.88 240-2410-7662 HOME DEPOT CREDIT SERVICES City Irrigation Repair BD24-1216 15.92 240-2405-7888 HOME DEPOT CREDIT SERVICES Electrical Tools & Supplies BD24-1216 122.84 240-2405-7888 HOME DEPOT CREDIT SERVICES Electric Supplies BD24-1216 88.20 Gopher Control-Duarte Parks 219608 388.84
12/06/2023
240-2410-7662 COUNTY OF LOS ANGELES AGR…
240-2405-7888 CONSOLIDATED ELECTRICAL D…Citywide Street Light Supplies 219607 128.47 Grocery Outlet Ctr Sweeping 4308 784.00
3/2024
240-2426-7810 A1 MAINTENANCE SERVICES …
240-2410-7909 WEST COAST ARBORISTS INC Residential Tree Removals 4363 3,120.50 240-2405-7888 U.S. BANK LED Drivers (Amazon) 4358 130.46 240-2410-7662 LANDSCAPE WAREHOUSE III City Hall Irrigation Repair 4333 187.37 Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 5,054.52 Fund: 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND
290-2905-7781 LOS ANGELES COUNTY SHERIF…Sheriff Contract 2/2024 4335 15,202.38 Fund 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND Total: 15,202.38 Fund: 320 - AIR QUALITY MANAGEMENT FUND (AQMD)
Vehicle 34 Lease 3/01/2024 - BD24-1215 567.93
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 31 Lease 3/01/2024 - BD24-1215 492.21
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 35 Lease 2/26/2024 - BD24-1215 925.20
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 24 Lease 3/01/2024 - BD24-1215 428.96
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 33 Lease 3/01/2024 - BD24-1215 601.11
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
37 Council Warrant Register By Account Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:35:41 AM Page 8 of 11
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Vehicle 25 Lease 3/01/2024 - BD24-1215 488.87
3/31/2024
320-3205-8013 ENTERPRISE FM TRUST
Fund 320 - AIR QUALITY MANAGEMENT FUND (AQMD) Total: 3,504.28 Fund: 440 - PROPOSITION A TRANSIT FUND
440-4405-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 2/2024 219633 357.32 Yard 4345 117.24
Breakroom/Transportation
Supplies
440-4405-7980 SMART & FINAL
Fund 440 - PROPOSITION A TRANSIT FUND Total: 474.56
Fund: 460 - PROPOSITION C TRANSIT FUND
460-4605-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 2/2024 219633 267.99 Fund 460 - PROPOSITION C TRANSIT FUND Total: 267.99
Grand Total: 821,831.23
38 Council Warrant Register By Account Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:35:41 AM Page 9 of 11
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 780,351.17
220 - GAS TAX FUN 16,976.33
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 5,054.52
290 - SUPPLEMENTAL LAW ENFORCEMENT FUND 15,202.38
320 - AIR QUALITY MANAGEMENT FUND (AQMD) 3,504.28
440 - PROPOSITION A TRANSIT FUND 474.56
460 - PROPOSITION C TRANSIT FUND 267.99
Grand Total: 821,831.23
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 1,220.13
100-1005-7641 Travel & Exp - Martin Del… 75.00
100-1005-7642 Travel & Exp - Finlay 1,396.90
100-1005-7643 Travel & Exp - Truong 175.00
100-1005-7644 Travel & Exp - Schulz 75.00
100-1005-7648 Travel & Exp - Kang 75.00
100-1005-7650 Travel & Exp - Lewis 75.00
100-1005-7980 Other Expenses 9.99
100-1010-7610 Travel, Mtgs & Conf 2,475.31
100-1010-7612 Publications and Dues 143.00
100-1010-7670 Legal Notices 319.84
100-1010-7980 Other Expenses 623.02
100-1015-7682 Labor Counsel Legal 2,662.50
100-1015-7684 Code Enforcement Legal 19,198.31
100-1020-7710 Chamber Of Commerce 1,750.00
100-1020-7711 Employee Recognition C… -550.00
100-1020-7712 Community Information … 10,124.62
100-1020-7720 DCTV 2,345.00
100-1205-7613 Duplications And Photos 2.00
100-1205-7614 Office Supplies 353.91
100-1205-7615 Emergency Supplies 7,755.84
100-1205-7650 Vehicle Maintenance 1,383.93
100-1205-7655 Emergency Services 119.99
100-1205-7761 Parking Ticket Collect 4,394.50
100-1205-7779 Youth Programs 4,334.18
100-1205-7780 Animal Control 1,196.05
100-1205-7781 Contract Law Enforceme… 439,691.31
100-1205-7782 Crossing Guard Contract… 13,152.42
100-1205-7784 Prisoner Maintenance 185.19
100-1205-7787 Public Safety Cntr Lease 15,322.07
100-1205-7887 Repairs & Replacements 352.78
100-1205-7980 Other Expenses 538.76
100-1405-7690 Planning Commission 200.00
100-1405-7965 Professional Services 9,085.00
100-1410-7610 Travel, Mtgs & Conf 154.50
100-1410-7612 Publications and Dues 185.00
100-1410-7614 Office Supplies 15.82
100-1410-7630 Equipment Rentals 184.20
100-1410-7650 Vehicle Maintenance 132.39
100-1410-7656 Emergency Generator 160.00
100-1410-7810 Street Sweeping 122.00
100-1410-7814 Graffiti Removal 3,841.19
100-1410-7900 Emergency Cleanup/Mai… 65.60
100-1410-7980 Other Expenses 460.35
100-1410-8100 Other Capital Improvem… 93,709.21
100-1605-7002 Regular Salaries 76.92
39 Council Warrant Register By Account Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:35:41 AM Page 10 of 11
Account Summary
Account Number Account Name Payment Amount
100-1605-7610 Travel, Mtgs & Conf 661.02
100-1605-7614 Office Supplies 9.69
100-1605-7650 Vehicle Maintenance 1,978.56
100-1605-7693 Youth Council 162.46
100-1605-7730 Special Events 2,360.76
100-1605-7733 Senior Center 3,091.27
100-1605-7735 Teen Center 2,032.08
100-1605-7736 Youth & Adult Recreatio… 818.60
100-1605-7737 Adult Excursions 657.80
100-1605-7739 Publicity 16,200.60
100-1605-7740 Day Camps 154.34
100-1605-7741 Sports/Playground Progr… 2,149.37
100-1605-7745 Boxing Program 4,883.45
100-1605-7750 Bus Rentals 6,007.30
100-1605-7756 Senior Recreation Classes 445.20
100-1605-7758 Independence Day Celeb… 13,750.00
100-1605-7965 Professional Services 22,482.00
100-1605-7980 Other Expenses 51.35
100-1610-7616 Pool Supplies 6,737.65
100-1610-7618 Building Supplies 2,695.95
100-1610-7636 Uniforms 69.31
100-1610-7650 Vehicle Maintenance 105.78
100-1610-7652 Building Maint Services 7,444.93
100-1805-7610 Travel, Mtgs & Conf 101.19
100-1805-7614 Office Supplies 333.50
100-1810-7610 Travel, Mtgs & Conf 237.25
100-1815-7632 Software 1,260.22
100-1815-7820 Finance Software 12,984.96
100-1815-7965 Professional Services 12,500.00
100-1825-7613 Duplications And Photos 151.12
100-1825-7626 Postage 87.88
100-1825-7630 Equipment Lease 1,730.38
100-1825-7631 Equipment Maintenance 584.67
100-1825-7674 Retiree Health Insurance 3,960.00
100-1830-8100 Vehicle Replacement (C… 9,320.54
100-2120 Refundable Deposits 800.00
100-4404 Other Building Rentals -40.25
100-4408 Property Rental 2,001.51
100-4801 Youth & Adult Recreatio… 20.00
220-2210-7890 Repairs-Traffic Signal 16,976.33
240-2405-7888 Repairs-Citywide 557.89
240-2410-7662 Other Serv-Citywide 592.13
240-2410-7909 Tree Trim-Residential 3,120.50
240-2426-7810 Street Sweeping 784.00
290-2905-7781 Contract Law Enforceme… 15,202.38
320-3205-8013 Vehicles (Capital) 3,504.28
440-4405-7814 Graffiti Removal 357.32
440-4405-7980 Other Expenses 117.24
460-4605-7814 Graffiti Removal 267.99
Grand Total: 821,831.23
Project Account Summary
Project Account Key Payment Amount
**None** 787,962.72
202416-Prof Svcs-Huntington Drive Median Landscape 9,085.00 202418-FY23-26-Exp-Tutors,Student Engage,Live Scan 300.00 202421-Prof Svcs-FC Pool Deck Renovation 22,482.00
40 Council Warrant Register By Account Payment Dates: 3/28/2024 - 4/10/2024 4/3/2024 10:35:41 AM Page 11 of 11
Project Account Summary
Project Account Key Payment Amount
250004 - Property Rent - Nextel Rent (Otis Gordon) 2,001.51 Grand Total: 821,831.23
41 ITEM: 11.E
Receive and File the Community Development Update
Recommended Action:
It is recommended that the City Council receive and file the Community Development Department Update for the month of April 2024.
Attachments:
11.E - Community Development Department Update - April 2024.pdf 42 COMMUNITY DEVELOPMENT
STATUS REPORT
April 2024
PROJECT/PROGRAM STATUS
IN PROCESS
Recreation Trail
Upgrades
Duarte was awarded a $1.6 million federal appropriation for accessibility and quality of life upgrades to the Donald and Bernice Watson Recreation Trail. This funding was included in the 2023 Omnibus Appropriations Bill, thanks to
Congresswoman Napolitano. We are still waiting to receive the funds as the State manages the process for how funds will be distributed, a process that typically takes several months. In the next few months, Staff is working on finalizing paving details, looking to hire a landscape consultant to coordinate a final bid set for Parks & Recreation Commission and City Council review. An aerial survey has been completed and the concept plan is being developed. The current schedule is for a project bid in August 2024.
Andres Duarte School This is a Duarte Unified School District (DUSD) project which entails the development of the Andres Duarte School site with a residential development. The School District has selected a developer and is working on the final details of the agreement.
The selected team is a partnership of: Adept Development, MW Investments Group and SGV Property Fund.
The Andres Duarte school site property is about 13 acres. The preliminary plan, acted on by DUSD, includes 173 units and preserves a portion of Otis Gordon Park. But there is no guarantee to this build out. The property has a general plan and zoning of Public Facilities so any development of the property will require City Council approval.
Staff met with the Developer team and explained the City process. This project will require an EIR, so in the coming weeks, that selection process will be progressing. The last update provided to the City was that the developer team and DUSD are working on an agreement and that is moving slower than expected. Staff will bring the EIR consultant selection item for Council Action when the project is ready to move forward. As the process progresses, Staff will keep the Council informed.
43 2
PROJECT/PROGRAM STATUS
Jersey Mikes Jersey Mikes recently pulled permits for a new store in The Huntington, adjacent to the Domino's space. This will fill up the main commercial space in that mixed use project and leave only the live work space available. Tenant improvement in process.
Starbucks Huntington
Drive
Starbucks has recently completed a store upgrade. This
includes interior changes that will speed up drive through service.
Starbucks 922 Hamilton
Rd.
Starbucks in in the process of tenant improvements for a new location.
San Gabriel Valley
Regional Housing Trust
Staff is working with the San Gabriel Valley COG and the San Gabriel Valley Regional Housing Trust on a possible subsidized housing development in the City. The idea would be to develop one of the affordable housing sites listed in the most recent Housing Element with first priority being the City-owned property at 2400 Huntington and properties to the east.
SCVGOG and SGVRHT have access to funding that assists in generating interest from developers.
Metro Parking Lot Staff has been working with Metro for the past several years on the development of the Metro parking lot as part of the Duarte Station Specific Plan. The intent is to replace the Metro parking into a parking structure and construct workforce housing along Fasana Road at Highland Avenue. Metro is in the final stages of developer selection. Over the next few months, they will be developing the sale agreement. There is currently no schedule for development.
Town Center North Staff has been meeting with property owners to develop a proposal for a complete center rehabilitation that includes new, upgraded facades, an upgraded parking lot and related
improvements. Staff has been working with commercial broker team with the goal of spurring activity. Property owners are cooperating with the City on Code Enforcement issues. The City has hired an Architect and Engineer to develop a detailed concept plan for façade and parking lot upgrades to the center.
Highland Promenade This project is funded by a Measure M Grant. It is for an expanded right of way along the west side of Highland Ave. that would have a park-like pedestrian walkway.
The City and the property owner of 1801 Highland have
approved an easement agreement.
Staff discussed the right of way issue with Metro for its piece recently and the details will be resolved when the site development moves forward. City has hired KHR to develop engineering plans and will soon propose hiring a landscape 44 3
PROJECT/PROGRAM STATUS
architect to assist with design details. The projected
construction date is Fall 2024; however, a portion adjacent to the Metro parking lot may be constructed with the
development on that property. Staff and the City consultant is working with SCE on moving power poles. Site Design Studio is being brought on board to develop the landscape/hardscape plan.
Evergreen Pedestrian
Improvements
This project includes pedestrian sidewalk and lighting along the north side of Evergreen Street and a widening of the sidewalk on the west side of Highland Avenue under the 210 freeway underpass. This project is funded through an ATP cycle 4 grant.
The contract has been awarded and construction is in process.
Central Ave. sidewalk improvements scheduled for Spring Break week; Evergreen St. light poles for early April. The scheduled completion date is Summer 2024.
Royal Oaks Annexation The process has started to annex the Human Good’s Royal Oaks senior living facility to the City. Rincon Consultants have been hired to assist Staff in processing the annexation and to complete the environmental work. This project also includes a general plan amendment and zoning change. Rincon has
started the preparation of the environmental document. The entire process will take 8-12 months and should be in the public hearing process by late 2024.
DEVELOPMENT
Solana at Duarte Station
1750 Fasana Road
MBK is building Solana, a 292-unit apartment. This building will also be the location of the “Duarte Station” sign that will be an icon, located on the roof of the building. The revised
completion date is 2025.
BP Charging Station At its December meeting, the Planning Commission approved a new EV charging station on the property at the northeast corner of Huntington Drive and Bradbourne. This is a new style of charging station that includes several charging spaces and a lounge area for customers that are waiting for their vehicles to charge. Building plans are in plan check.
Wyndham Hawthorn
Suites Hotel (1230
Huntington Drive)
This is a two-phase project with a total of 178 rooms with 72 in the first phase. The first plan check was returned to the Architect in early May 2022. The second plan check was
resubmitted for review in March 2023. Several clarifications and minor revisions were needed. The third plan check has been completed. There are a few minor revisions required but plans are nearing completion. Staff met with the owner and 45 4
PROJECT/PROGRAM STATUS
contractor in January and will continue to monitor and
encourage progress.
City of Hope
General Projects
Working with the City of Hope on various projects in process, such as: Duarte Outpatient Clinic (DOC) is nearing completion and should be finished by Summer 2024. It is an 8 story, 350,000 square foot building. The Central Utility Plant reconstruction is in process and will be completed by Summer 2025 (it is located in the Irwindale portion of the property).
Westminster Gardens Human Good, the owner, plans for a major campus expansion and has recently filed an application. The City hired MIG to assist in the preparation of the specific plan amendment and EIR. The request is for this expansion to accommodate up to 600 total units; this includes assisted living and memory care units, and mixed use. This project will take 12+ months, but Staff has had kick off meetings with the consultant and HumanGood and there is positive progress.
928 Huntington Dr. The old commercial building, apartments and billboard have been demolished and permits are ready to be issued. A 16 unit apartment development has been approved for the property.
This development is permit ready and is scheduled to start soon.
PUBLIC WORKS
Encanto Park Infiltration
Project
In feasibility and early design phase. Initial plan is to locate structure in the park area under the soccer field . Now that the JPA has been formed to manage construction and maintenance, the project can move forward. The design is at 60% now and the JPA will be working on developing a budget. When a final budget estimate is completed and the plans are at 90%
completion or more, City Staff and the JPA will provide City Council an update and City Staff and the JPA will start public outreach.
Annual Curb Ramp
Project
This is an annual project, funded by CDBG, to replace curb ramps throughout the city. Currently in construction. Should be completed in early April
Annual Pavement Repair The 2023-2024 project is currently in preliminary design. Bid opening scheduled for May.
Annual Street Project The 2023-2024 street project is planned for winter/spring 2024.
An award of design contract was approved at the September 26 meeting. . Award of bid scheduled for April 23.
Cal Trans onramp
project
Cal Trans is upgrading curb ramps. citywide at freeway
onramps. Starting in April.
46 ITEM: 11.F
Receive and File the Parks and Recreation Department Update Recommended Action:
It is recommended that the City Council receive and file the Parks and Recreation Department Update for the month of April 2024.
Attachments:
11.F - Parks and Recreation Department Update - 04.2024.pdf 47 PARKS AND RECREATION
STATUS REPORT
April 2024
PROJECT/PROGRAM STATUS
SPECIAL EVENTS
Youth Employment
Workshop
Teens ages 15 – 18 are invited to participate in the Teen Center’s Youth Employment Workshop on Wednesday, April 10, from 3:30 to 5 PM. The workshop will walk attendees through resume writing strategies, how to complete job applications thoroughly, interviewing tips, and how to be successful once attaining employment. This is a free workshop and teens should register for their participation at the Teen Center.
Community Yard
Sale
The entire Duarte community is invited to come out and shop or sell at our upcoming Community Yard Sale on Saturday, May 4 from 8 AM to 2 PM at the Senior Center Parking Lot. Vendor spaces are still available for $30 per space and those interested in securing a spot should visit the Senior Center to complete the application process.
Water Safety Day at
the Duarte Pool
Join us on Saturday, May 11 from 2 to 4 PM for Water Safety Day! This new community event will take place at the Fitness Center pools and is dedicated to ensuring everyone's water smart. Activities during this event will incorporate a wealth of educational material focused on water safety and provide valuable insights, and resources for all attendees. This is a free event for families with children ages 4 and up, but advance registration is required online at ACCESSDUARTE.COM.
Mother’s Day Tea
Party & Fashion
Show
On Saturday, May 11, come celebrate Mother’s Day with your family and friends at the Duarte Senior Center! This year’s event will feature a fashion show, plenty of tea, finger sandwiches, an opportunity drawing, and shopping from a few local boutiques. To purchase tickets, visit the Senior Center during their operating hours of Monday – Friday 9 AM – 2 PM, space is limited.
48 ITEM: 11.G
Production Agreement with Pyro Spectaculars, Inc. for 2024 Independence Day Celebration Fireworks Show
Recommended Action:
It is recommended that the City Council authorize the City Manager toexecute this production agreement with Pyro Spectaculars, Inc. in the amount of $27,500 to produce the fireworks display at the City’s Independence Day Celebration on July 3, 2024.
Attachments:
11.G - Staff Report- Production Agreement with Pyro Spectaculars, Inc. 2024.pdf 49 50
51 52
53 54
55 56
57 58
ITEM: 11.H
Landscape Design Contract with Site Design Studio
Recommended Action:
It is recommended that the City Council authorize the City Manager to sign a Professional Services Agreement with Site Design Studio for Landscape Design Services and construction administration of the Highland Promenade in the amount of $61,300.
Attachments:
11.H - Staff Report - Landscape Design Contract with Site Design Studio.pdf
11.H - Site Design - Highland Ave - Landscape Proposal.pdf
11.H - Site Design - Highland Ave - Landscape Proposal Attachment A.pdf 59 Duante
MEETING DA TE:
TO:
FROM:
SUBJECT:
RECOMMENDATION:
FISCAL IMP ACT:
BACKGROUND
AGENDA REPORT
April 9, 2024
Mayor and Members of the City Council
Craig Hensley, Community Development Director
Agenda Item: l \ \-:\
CMReview:L
Fiscal Review:~
Landscape Design Contract with Site Design Studio for bid documents and final engineering plans and construction
administration of the Highland Promenade and Authorization of a $61,300
Authorize the City Manager to Sign a Professional Services Agreement with Site Design Studio for Landscape Design Services and construction administration of the Highland Promenade in the amount of $61,300
There will be a $61,300 impact to the Gas Tax Fund (2205-8100), the intent is to include this in the 2024-2025 budget. This design project is necessary to prepare for construction of the Highland Promenade that is funded in part with a Measure M Grant The Duarte Station Specific Plan was adopted by the City Council in November of 2018. The specific plan guides the development of the area adjacent and north of the Metro A Line Station.
One of the design elements of the plan was the proposal for a 33' wide pedestrian zone (Promenade) along the west side of Highland A venue north to the 210 Freeway. The promenade will be a mix of walkway, landscape, hardscape, public art and other elements.
At its December 12, 2023 meeting, City Council authorized the City Manager to sign a Professional Services Agreement with KHR Associates for the engineering po1tion of this project.
KHR is currently working on developing the bid set of plans.
To complete the bid package, landscape design plans are also needed. Landscape design plans include plans for the landscape, irrigation and hardscape.
The City received a Measure M Grant that will pay for the construction of the proposed improvements. Presently, the plan is to put this project out for bid later in 2024. These improvements are an essential part of the City's first mile-last mile efforts to improve circulation near transit. The proposed contract will address the final design necessary to prepare plans for the bidding process.
60 DISCUSSION/ANALYSIS
Staff requested a proposal from Site Design Studio. It is attached as Exhibit A. Site Design Studio has extensive experience in designing public plaza space and has experience working on the Metro site development making them uniquely qualified to provide design services.
The Highland Promenade will improve the pedestrian experience in the Duarte Station area. The original promenade plan was planned to be a 33' wide plaza from the A Line Station to the 210 freeway. Because all of the right of way could not be acquired at this time, the plan will be completed in multiple phases. The first phase will be 16' wide from the A Line Station to Fasana Road and eight feet between that location and the Freeway. The second phase will expand the 16' in front of the Metro building to 33 '. Site Design Studio will prepare bid documents for the landscape, irrigation and hardscape on the first phase portion of the project and a concept for the second phase. The second phase will be constructed by the developer of the Metro property in the future. In addition to the concept plan, a 3-D computer generated image will also be included.
RECOMMENDATION
Authorize the City Manager to Sign a Professional Services Agreement with Site Design Studio for Landscape Design Services and construction administration of the Highland Promenade in the amount of$61,300.
FISCAL IMPACT
There will be a $61,300 impact to the Gas Tax Fund (2205-8100), the intent is to include this in the 2024-2025 budget. This design project is necessary to prepare for construction of the Highland Promenade that is funded in part with a Measure M Grant.
ATTACHMENTS
Professional Services Agreement
Site Design Studio Proposal
2 61
CITY OF DUARTE
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is made and effective as of April 9. 2024 ("Effective Date"), by and between the CITY OF DUARTE ("City"), a California municipal corporation, and Site Design Studios, a California Corporation ("Consultant"). City and Consultant may sometimes herein be referred to individually as a "party" and collectively as the "parties." In consideration of the mutual covenants and conditions set forth herein, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties agree as follows:
1. RECITALS
The City wishes to engage the services of Consultant to provide prepare landscape construction plans for the Highland Avenue Promenade improvements as described further in this Agreement. Consultant wishes to provide all such services and has the necessary experti'se and competency to provide such services. •
2. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until December 31, 2025, or until the tasks listed in the Scope of Services are completed, whichever is later, unless sooner terminated pursuant to the provisions of this Agreement. The term may be extended upon execution of a written amendment between the Parties.
3. SERVICES AND PERFORMANCE
A. In compliance with all te1ms and conditions of this Agreement, Consultant shall provide services more particularly described in the "Scope of Services," which is attached hereto and incorporated herein by this reference as Exhjbit A. The services may be referred to herein as the "Services" or "Work." In the event of any inconsistency between the terms of Exhibit A and this Agreement, the terms of this Agreement shall govern.
B. As a material inducement to City entering into this Agreement, Consultant represents and warrants that Consultant is a provider of first-class work and services, and Consultant is experienced in performing the type of work and services contemplated herein. The minimum standard of care for all professional services perfo1med or furnished by Consultant . under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality.
Consultant represents that the Services will be performed by Consultant or under its direct supervision, and that all personnel engaged in such Work shall be fully qualified and shall be authorized and permitted under applicable Federal, State, and local law to perfo1m such Work.
Consultant shall pay all wages, salaries, and other amounts due to such personnel in connection with their performance of the Services and as required by law C. The experience, knowledge, capability, and reputation of Consultant, its principals, and employees were a substantial inducement for City to enter into this Agreement. 2671/012225-010 I
I 86 79307.4 a03/26/24 62
Therefore, without the prior written approval of City, which may be given or withheld at City's sole and absolute discretion, Consultant shall not (i) contract with any other entity to perform in whole or in part the Services required hereunder; or (ii) transfer, assign, convey, or encumber (voluntarily or by operation oflaw) any or all of this Agreement.
D. Consultant shall obtain and maintain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement prior to the commencement of Services. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Consultant's performance of the Services, and shall indemnify, defend, and hold harmless City and its elected and appointed officials, boards, members, officers, agents, representatives, employees, and volunteers ("City Personnel") against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City related to the Services.
E. Consultant shall provide all Services rendered hereunder in accordance with all ordinances, resolutions, statutes, rules, and regulations of City and any Federal, State, or local governmental agency having jurisdiction in effect at the time Service is rendered. Each and every provision required by law to be included in this Agreement shall be deemed to be included, and this Agreement shall be read and enforced as though they were included.
F. Consultant shall assume all costs arising from the use of patented or copyrighted materials, including, but not limited to, equipment, devices, processes, and software programs, used or .incorporated in the Services or Work performed by Consultant under this Agreement.
Pursuant to Paragraph 7, Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold City and City Personnel harmless from any and all suits, actions, or proceedings of every nature for or on account of the use of any patented or copyrighted materials.
G. Consultant shall not subcontract the performance of any of the Services without the prior written approval of City.
H. The Parties have determined that prevailing wage laws do not apply to this Agreement because the Services do not include construction, alteration, demolition, installation, or repair work or are other otherwise exempt under California's prevailing wage laws (California Labor. Code section 1720 et seq.). Notwithstanding the foregoing, it is agreed by the Parties that, in connection with performance of the Services, including, without limitation, any and all "public works" (as defined by applicable law), Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of California Labor Code section 1781, as the same may be amended from time to time, and/or any other similar law.
Pursuant to Paragraph 7, Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold City and City Personnel harmless from and against any liability, loss, damage, cost, or expenses (including but not limited to reasonable attorneys' fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings) arising from or related to (i) the noncompliance by Consultant or any party perfo1ming the Services of any applicable local, State, and/or Federal law, including, without limitation, any applicable Federal and/or State labor laws (including, without limitation, the requirement to pay State prevailing wages and hire apprentices); (ii) the implementation of California Labor Code section 1781, as the same 2671/012225-0 I 01
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63 may be amended from time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing the Services on Consultant's behalf to provide any required disclosure or identification as required by California Labor Code section 1781, as the same may be amended from time to time, or any other similar law.
4. MANAGEMENT
City's Community Development Director shall represent City in all matters pursuant to the administration of this Agreement and review the Services performed by Consultant. The City Manager shall have the authority, subject to the limitations set forth in Paragraph 5, to enlarge the Scope of Services or increase the compensation due to Consultant. Consultant's official representative in the administration of this Agreement shall be Hector Baeza, Principal, who shall have the authority to make all decisions for Consultant and bind Consultant to the terms of this Agreement.
5. COMPENSATION
A. City agrees to. pay Consultant SIXTY ONE THOUSAND, THREE HUNDRED DOLLARS ($61,300), based on the Scope of Services set forth in Exhibit A. With written approval from the City, necessary additional work may be performed up to 15% of the contract amount.
B. Consultant shall not be compensated for any Services rendered in connection with its performance of this Agreement that are in addition to those set forth herein, unless such additional services are authorized in advance, and in writing, by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given. Unless otherwise agreed to by the Parties in writing, all provisions in this Agreement applicable to Consultant's performance of the Services shall also apply to any additional services.
C. Consultant shall be paid monthly and shall submit monthly invoices/reports to City, within ten (10) days following the end of each month, showing actual Services performed.
Invoices shall include billings for all charges, including authorized direct costs incurred by Consultant during the month covered by the invoice. Consultant shall be paid on the next regular Council warrant after all required paperwork is submitted. If City disputes whether Consultant has earned its fee or any portion, City shall give written notice to Consultant within thirty (30) days of receipt of Consultant's monthly invoice/report stating the basis for such dispute.
6. SUSPENSION OR TERMINATION OF AGREEMENT
A. City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving written notice upon Consultant. Upon receipt of said notice, Consultant shall immediately cease all Work under this Agreement, unless the notice provides otherwise. In the event this Agreement is suspended or terminated pursuant to this subparagraph (A), Consultant shall submit a final invoice/report to City pursuant to Paragraph 4, and City shall be entitled to receive a return of the fee paid to Consultant, or portion thereof, if the reason for the termination is failure by Consultant to have timely performed the Services set forth in Exhibit A. In City's sole and absolute discretion, prior to effecting a 2671/012225-010 I
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64 suspension or termination pursuant to this subparagraph (A), City may first serve upon Consultant a written notice of the default specifying the default and the amount of time that Consultant shall have to cure, correct, or remedy the default. If Consultant fails to cure the default within the specified period of time, City shall have the right to immediately te1minate this Agreement pursuant to this subparagraph (A). Notwithstanding any other provision of this Agreement to the contrary, City's tennination of this Agreement pursuant to this subparagraph (A) shall not preclude or prejudice any other remedy to which City may be entitled in law or in equity.
B. Consultant may terminate this Agreement only due to a material breach by City, and only upon not less than thirty (30) days' prior written notice to City which notice shall specify the material default. Upon receipt of such notice, City may, but shall not be obligated to, effect to remedy such default, which remedy will cause the notice of termination to no longer apply, and this Agreement to continue in effect.
7. RECORDS AND OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to costs, expenses, receipts, and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall maintain adequate records of Services provided in sufficient detail to produce an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of six ( 6) years after receipt of final payment.
B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, computer files, surveys, notes, and other documents prepared in the course of providing the Services to be performed pursuant to this Agreement ("Work Product") shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Consultant. Consultant shall provide such items to City promptly upon completion of this Agreement. City acknowledges that such Work Product is not intended or represented to be suitable for use unless completed by Consultant, or for use or reuse by City or others on extensions of the Services or Work under this Agreement, or for any other use or purpose, without written verification or adaptation by Consultant. Any such use, reuse, or any modification of the Work Product, without written verification, completion, or adaptation by Consultant, as appropriate for the specific purpose intended, will be at City's sole risk and without liability or legal exposure to Consultant or to its officers, directors, members, partners, agents, employees, and consultants.
C. Any information gained by Consultant in the performance of this Agreement shall be considered confidential and such information and the reports, records, documents, and other materials prepared by Consultant in the performance of Services under this Agreement shall not 267 J/012225-010 I
18679307.4 a03/26/24 A.
65 be released publicly or to any other client of Consultant without the prior written approval of the City Manager.
8. INDEMNIFICATION
A To the fullest extent permitted by law, except as set forth in subparagraph (B), Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold harmless City and City Personnel from and against any and all claims, actions, suits, claims, demands, judgments, attorneys' fees, costs, damages, losses, penalties, obligations, expense~., or liabilities ("Claims") that may be asserted or claimed by any person or entity arising out of, or pertaining . to, Consultant's negligence, recklessness, or willful misconduct, whether or not there is concurrent active or passive negligence on the part of City and/or any City Personnel, but excluding any Claims arising from the sole negligence or willful misconduct of City or any City Personnel. Consultant shall defend any action or actions filed in connection with any such claims or liabilities, and shall pay all costs and expenses, including attorneys' fees incurred in connection therewith. Consultant shall promptly pay any judgment rendered against City or any City Personnel for any such claims or liabilities. In the event City and/or any City Personnel is made a party to any action or proceeding filed or prosecuted for any such Claims arising out of or in connection with the Work being performed or Services being provided under this Agreement, Consultant shall pay to City any and all costs and expenses incurred by City or City Personnel in such action or proceeding, together with reasonable attorneys' fees and expert witness fees. Consultant's duty to defend shall consist of reimbursement of defense costs incurred by City in direct proportion to the Consultant's proportionate percentage of fault.
Consultant's percentage of fault shall be determined, as applicable, by a court of law, jury, or arbitrator. In the event any loss, liability, or damage is incurred by way of settlement or resolution without a court, jury, or arbitrator having made a determination of Consultant's percentage of fault, the -Parties agree to mediation with a neutral third-party to determine Consultant's proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost requirement owed to City.
B. The provisions of this subparagraph (B) apply only if Consultant is a "design professional" within the meaning of California Civil Code section 2782.8(c). If Consultant is a "design professional," within the meaning of Section 2782.8(c), then notwithstanding subparagraph (A), to the fullest extent permitted by law (including, without limitation, California Civil Code sections 2782 and 2782.6), Consultant shall defend (with legal counsel acceptable to City), indemnify, and hold harmless City and City Personnel from and against any Claim that arises out of, pertains to, or relates to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any sub-consultant, subcontractor, or any other person directly or indirectly employed by them, or any person that any of them control, arising out of Consultant's performance of any task or Service for or on behalf of City under this Agreement. Such obligations to defend, hold harmless, and indemnify City or any City Personnel, shall not apply to the extent that such Claims are caused, in part, by the s·ole negligence or willful misconduct of City or City Personnel. Consultant's cost to defend City and/or City Personnel against any such Claim shall not exceed Consultant's proportionate percentage of fault with respect to that Claim; however, pursuant to California Civil Code section 2782.8(a), in the event that one or more of the defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer 2671/012225-0 I OJ
18679307.4 aOJ/26/24 66
with City (and, if applicable, other parties) regarding any unpaid defense costs. To the extent Consultant has a duty to indemnify City or any City Personnel under this subparagraph (B), Consultant shall be responsible for all incidental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant's negligence, recklessness, or willful misconduct.
C. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether arising out of this Agreement or otherwise) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and all amounts for which City may be liable to third parties, by reason of Consultant's negligent acts, errors, omissions, or willful misconduct, in performing or failing to perform Consultant's obligations under this Agreement. City ln its sole and absolute discretion, may withhold any payment due to Consultant, without liability for interest, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or withhold shall not act as a waiver of Consultant's obligation to pay City any sums Consultant owes City.
9. INSURANCE
Without limiting Consultant's indemnification obligations of City as set forth in this Agreement, and prior to the commencement of Work, Consultant shall obtain, provide,, and maintain, at its own expense, during the entire term of this Agreement including any extension thereof, policies of insurance of the type and amounts described in Exhibit B and in a form satisfactory to City.
A No Work or Services under this Agreement shall commence until Consultant has provided City with Certificates of Insurance evidencing the required insurance coverages and said Certificates of Insurance are reasonably approved by City. Certificates are to reflect that the insurer will provide thirty (30) days' written notice to City of any cancellation of coverage. In the event any of said policies of insurance are reduced in limits or cancelled for any reason, Consultant shall, prior to the cancellation date, submit new evidence of insurance.
B. The provisions of any workers' compensation or similar law will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.
C. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the Work performed under this Agreement. City assumes no obligation or liability by such notice, but has the right to monitor the handling of any such claim or claims if they are likely to involve City.
D. The City's Director of Administrative Services shall have the authority to adjust or amend the insurance requirements in Exhibit B of this Agreement so long as such amendment or adjustment is agreed to in writing by the Pa1iies.
10. INDEPENDENT CONTRACTOR
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67 A. Consultant is and shall at all times remain as to City a wholly independent contractor. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, officials, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or· agents is in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur at}Y debt, obligation, or liability whatever against City, or bind City in any manner.
B. No City-provided employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.
11. NO UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is used against or in concert wHh any officer or employee of City in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any Work to be conducted as a result of this Agreement. Consultant further warrants that it has not employed or retained any company or person other than a bona fide employee working for Consultant, to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to annul this Agreement without liability or, in its discretion, to deduct from this Agreement price or consideration, or othe1wise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
12. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for Work to be performed in connection with the Services performed under this Agreement.
13. COVENANT AGAINST DISCRIMINATION
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, gender, 267l/012225-0101
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68 gender identity, gender expression, physical or mental disability, age, military status, marital or familial status, sexual orientation, national origin, or ancestry.
14. NONLIABILITY OF CITY OFFICERS AND EMPLOYEES
No City Personnel shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
15. NOTICES
Any notices which either Party may desire to give or may be required to give to the other Party under this Agreement must be in writing and may be given either by (a) personal service; (b) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery; (c) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the Party as set forth below or at any other address as that Party may later designate by notice; or ( d) emailing the notice to the e-mail addresses as set forth below:
Ifto City:
If to Consultant:
City of Du~rte
Attn: Craig Hensley
1600 Huntington Drive
Duarte, California 91010
Site Design Studios
Attn: Hector Baeza
180 East Main Street
Suite 208
Tustin, CA 92780
The internal laws of the State of California, without regard to principles of conflicts of laws, shall govern the interpretation of this Agreement. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, conect, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding anything in this Agreement to the contrary, in no event shall Consultant be entitled to economic or consequential damages or to punitive damages.
In the event of any litigation arising from or related to this Agreement, the prevailing Party shall be entitled to recover from the non-prevailing Party all reasonable costs incuned, including staff time, court costs, attorneys' fees, expert witness fees, and other related expenses. The Superior Court of the County of Los Angeles shall have exclusive jurisdiction over any litigation between the Parties concerning this Agreement. Service of process on City shall be made in the manner required by law for service on a public entity. Service of process on Consultant shall be made in any manner permitted by law and shall be effective whether served inside or outside of CaHfornia.
16. RIGHTS AND REMEDIES ARE CUMULATIVE; WAIVER
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69 A. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
B. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. No waiver by either Pmty of any of the provisions of this Agreement shall be effective unless explicitly set forth in writing and signed by the Party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercisin~, any right, remedy, power, or privilege arising from this Agreement shall operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power, or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power, or privilege.
17. SEVERABILITY
If any portion of this Agreement is found by a court of competent jurisdiction to be invalid, void, illegal, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way affect, impair, or invalidate any other term, covenant, or condition, or provision contained in this Agreement. Upon a determination that any te1m or provision is invalid, illegal, or unenforceable, the Parties shall negotiate in good faith to modify this Agreement to give effect to the original intent of the Parties as closely as possible in order that the transactions contemplated hereby be performed as originally contemplated to the greatest extent possible.
18. INTERPRETATION; ENTIRE AGREEMENT
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. This Agreement contains the entire understanding between the Parties relating to the obligations of the Parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, relating to the obligations of the 'Parties described in this Agreement, are merged into this Agreement and shall be of no further force or effect.
19. CONFLICTS OF INTEREST
Consultant represents, warrants, and covenants that he, she, or it presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the pe1formance of Consultant's obligations and responsibilities under this Agreement. Consultant further agrees that while this Agreement is in effect, Consultant shall not acquire or otherwise obtain an/ interest, direct or. indirect, that would interfere with or impair in any manner or degree the performance of Consultant's obligations and responsibilities under this Agreement. Consultant acknowledges that pursuant to the provisions of the Political Reform Act (California Government Code section 87100 et seq.), City may dete1mine Consultant to be a "consultant" as 267 \/012225-010 I
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•
that term is defined by the Political Refmm Act. In the event City makes such a determination, Consultant agrees to complete and file a "Statement of Economic Interest" with the City Clerk to disclose such financial interests as required by City. In such event, Consultant further agrees to require any other person doing Work under this Agreement to complete and file a "Statement of Economic Interest" to disclose such other person's financial interests as required by City.
20. NO THIRD-PARTY BENEFICIARIES
This Agreement benefits solely the Parties to this Agreement and their respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any other person any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of this Agreement.
21. PARA GRAPH HEADINGS AND SUBHEADINGS
. - The paragraph headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
22. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
23. EXECUTION OF CONTRACT
The persons executing this Agreement on behalf of each of the Parties represent and warrant that (i) such Party is duly organized and existing; (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party; (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement; and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound.
24. CITY MANAGER AUTHORITY
City's City Manager shall have the authority to make non-material changes, non-material amendments, or clerical edits to this Agreement on behalf of the City. [Signatures on following page.]
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71 IN WITNESS WHEREOF, the City Council of the City of Duarte caused the Agreement to be subscribed by its Mayor or City Manager and said Consultant has executed or caused this Agreement to be executed by its duly authorized officer(s).
CITY OF DUARTE
Brian Villalobos, City Manager
Date: -----------"'--
ATTEST
City Clerk
Date: ------------
APPROVED AS TO FORM
RUT AN & TUCKER, LLP
~e
Date: 3)'}{f f t/'1
I I
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CONSULTANT
Site Design Studios, Inc.
Hector Baeza
_1 L
72 2671/012225-0101
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EXHIBIT A
Scope of Services
[Starts on Next Page]
73 EXHIBITB
Insurance Requirements
A. Insurance Required
(1) Commercial General Liability insurance in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal i_njury, and property damage.
(2) Automobile Insurance covering bodily injury and property damage for all activities of Consultant arising out of or in connections with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles m an amount not less than $1,000,000 combined single limit for each accident. (3)
by California law.
Workers' Compensation Insurance providing statutory benefits as required (4) Employer's Liability Insurance with limits in an amount not less than $1,000,000.
(5) Professional Liability or Errors and Omissions Insurance designed to protect against acts, errors, or omissions of Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement, and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the Services required by this Agreement.
B. All insurance policies required hereunder, except the workers' compensation insurance, shall comply with the following requirements:
(1) All insurance shall be written by insurers that are admitted and licensed to do business in the State of California and with A.M. Best's rating of A- or better and a minimum financial size VII in accordance with the latest edition of Best's Key Rating Guide. (2) The policies shall be endorsed to name City and its officers, officials, employees, agents, and volunteers as additional insureds. (3) All of Consultant's insurance: (i) shall contain no special limitations on the scope of protection afforded to the additional insureds; (ii) shall be primary insurance and any insurance or self-insurance maintained by the additional insureds or any of them shall be in excess of Consultant's insurance and shall not contribute with it; (iii) shall be "occunence" rather than ''claims made" insurance; (iv) shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability; (v) shall prohibit Consultant from waiving the right of subrogation prior to a loss except for professional liability; and (vi) shall not contain any provision or definition that would serve to 2671/012225-010]
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74 eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured.
( 4) City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) d_ays., advance written notice of such change.
C. Consultant shall renew the required coverage annually as long as City or its employees or agents face an exposure from Consultant's operations pursuant to this Agreement.
Termination of this obligation shall survive the termination or expiration of this Agreement and shall not be effective until City executes a written statement to that effect. 2671/0\2225-0101
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75
Highland Ave. Promenade - Landscape Proposal
4/1/2024
SITE
DESIGN STUDIO, INC.
180 East Main Street
Suite 208
Tustin, California 92780
Tel: 714-426-0248
Fax: 714-426-0255
Planning
Urban Design
Landscape Architecture
Site Lighting Design
March 18, 2024
Mr. Craig Hensley – Community Development Director
City of Duarte
1600 Huntington Drive
Duarte, CA 91010
RE: Highland Ave. Promenade
Landscape Design Services Proposal
Project No. CDU 241
Dear Craig:
It was a pleasure for Mike and I to meet you and discuss the City’s plans for the development of the Highland Ave. Promenade public improvements. We are pleased to submit this proposal for landscape design services associated with this important project that will bring much needed benefits to the neighborhood and community at large. Highland Ave. Promenade (HAP) as you described is a component of the Duarte Station Specific Plan. This landscape proposal is for the West side of Highland Ave. improvements; between the Metro Gold Line tracts on the south end, to the south side of the Evergreen Street intersection. The City’s original plan for the promenade is to extend the 8 feet right-of-way by 25 feet for a total of 33 feet, measured from face of curb.
Currently the City has not secured the additional 25 feet of dedication from all property owners. As you indicated the industrial property just north of the Metro Station including the Metro property (existing Metro parking lot) will have an addition 8 feet for total of 16 feet. The future affordable housing property South of Fasana Rd. (existing Metro parking lot) will be 33 feet. The industrial property north of Fasana Rd. to Evergreen Street will stay at the current ROW of 8 feet. Refer to Attachment A for areas to be improved.
Assumptions:
In addition to the above, the following are our assumptions that form the basis of this proposal:
1. Our landscape Scope of Services includes Schematic Design, Construction Documents, Plan 76
Highland Ave. Promenade - Landscape Proposal
4/1/2024
Check Coordination, and Construction Observation services.
2. The landscape improvement design in front of the affordable housing site will include between 16-20 feet as part of this scope. We will design up to 33 feet to incorporate the future affordable housing plaza based on the information provided by the housing developer.
3. The existing art sculpture and bike racks including long tern bike storage will remain, until the affordable housing improvements are implemented.
4. The landscape design will address the stated areas for improvements as described above; there are no median improvements planned for this project.
5. We will utilize the City’s consultant Civil Engineer’s site base (Auto CAD file), to prepare the landscape site base.
6. Crosswalks: The intent is to provide enhance paving treatment at the two crossings (Fasana Rd. and Evergreen Street), including one crossing at Highland Ave. and Business Center Dr.
Proposed enhancement treatment will be coordinated with Public Works. Final construction plans for the crossing will be by the Civil Engineer, we will propose enhanced paving materials.
7. Site grading, drainage, and utility plans, including ADA ramps/Path of Travel, and public sidewalk construction plans will be provided by the Civil Engineer. Civil Engineer will also be responsible for any traffic lane striping, potential bike lanes, and traffic safety plans. The Traffic signal lights will remain and protected in place.
8. If Structural Engineering services are required, these services will be contracted directly to the City not included in this proposal.
9. The existing pedestrian theme pole lights will remain, to be protected in place. Site electrical plans and photometric studies are not included in this proposal. If required City will contract directly with Electrical Engineer.
10. The existing bus stop shelter is to remain, to be protected in place.
11. It is anticipated that the existing overhead electrical lines (two pole) located on the south end will be underground per Civil Engineer’s plans.
12. We assume that there is no recycled irrigation water available for this site. We will obtain landscape as-built plans from the City. We will not be responsible for the accuracy of such asbuilt plans.
13. We will coordinate landscape design with Mr. Craig Hensley and obtain input from Stephanie Sandoval (Public Works). No formal plan submittal and review process is anticipated.
14. We will provide landscape plans to the Civil Engineer to be incorporated into their plan package to be submitted to City.
15. This proposal does not include project signage.
16. We have included an optional fee for the preparation of up to three- 3D computer generated images.
17. We will attend one City Council meeting to present the design plans. We do not anticipate attending any neighborhood groups and Metro staff/board presentation meetings.
A. Scope of Services
Phase One: Schematic Design
Upon Client approval to initiate work we will precede with completing landscape schematic design phase utilizing the Client’s approved architectural site plan. We will utilize the Civil Engineer’s Auto CAD site base; the plan will show existing right-of-way, street curbs, driveways, utilities, existing irrigation backflows, existing trees, existing parking areas, buildings, existing walls, site furniture, cross walks and street lights.
77
Highland Ave. Promenade - Landscape Proposal
4/1/2024
Task 1 We will review the City’s Duarte Station Specific Plan affecting the proposed Highland Ave.
Promenade. Obtain and review the City’s areas of ROW dedication for the various parcels along the West side of Highland Ave.
Task 2 Attend a project kick-off meeting with the Client to review project goals, Civil Engineer’s preliminary site plan, confirm project schedule and sequence of services. The overall program elements and construction issues will be discussed to establish a good understanding of how these relate to the landscape design.
Task 3 Review the Civil Engineer’s site plan and provide input/comments.
Task 4 Obtain from the affordable housing developer, the proposed affordable housing site plan, and review the design intent for the front plaza, and evaluate/study the interface of the city’s proposed improvements to determine the best physical interface for this plaza that will be developed in two phases.
Task 5 Based on the Client approved Civil Engineer’s site plan base, we will provide two landscape colored design options. The options will show the landscape theme, plant materials proposed, general use of enhanced paving, and site furniture. As the information is available from the affordable housing design effort, we will incorporate this design into the City’s improvements. Present the options to the Client and obtain comments. For this phase of work the intent is to protect in place the existing sculpture and bike storage furniture, in the area of the future affordable housing site.
Task 6 Based on the Client’s comments we will prepare the preferred landscape design. The colored plan will illustrate enhance paving design/geometry, layout of plaza space in front of the future affordable housing site, location of existing pedestrian pole lights and bus stop shelter, including final site furniture selections. The plan will also show plant material list.
Task 7 Provide plant material image board showing photo images of the proposed plant materials, paving materials and site furniture.
Task 8 OPTIONAL: Based on the approved design option, we will prepare (3) – 3D colored computer generated images.
Task 9 Review the Civil Engineer’s proposed street improvement plans, grading and drainage plans, provide comments as appropriate.
Task 10 Present the schematic design plans to the Client and design team and make the required changes.
Task 11 During this phase attend three project design team meetings or telephone conference calls.
Task 12 Attend one City Council meeting to answer any questions on the proposed design. .
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Phase Two: Construction Documents
Subsequent to the approval of the Schematic Design phase and with the authorization of the Client, the Consultant will proceed with the Construction Document phase of the project. The work tasks will include:
Task 1 Review the Civil Engineer’s street improvement plans, if there are any site changes, provide input for hardscape layout and planting area locations, and re-issue site base to the design team.
Task 2 Prepare landscape base sheets in the standard Consultant's working drawing format. The project Civil Engineer will provide the Consultant with computer generated base drawings, showing property boundary, proposed and existing utilities, existing trees, and buildings, parking/drive locations, to be used to produce the landscape base sheets.
Task 3 Review the City’s irrigation as-built plans. If no plans are available, visit the site to review the existing above ground irrigation system and equipment. Document the information on plan.
Task 4 Prepare irrigation diagram showing the POC, mainline, and controller locations. Provide this information to the Civil Engineer.
Task 5 Prepare site lighting concept plan identifying landscape lighting fixtures and locations including manufacture’s fixture cut sheet. This plan will be provided to the Electrical Engineer to prepare final electrical construction plans. The Electrical Engineer is to be contracted directly with the City for this service.
Task 6 Consultant will prepare the following construction drawings:
a. Construction layout plans
b. Irrigation Plans
c. Planting Plans
d. Construction details
e. Technical specifications (in Microsoft Word format)
Task 7 The Consultant will review the Engineer's overall site grading / drainage plans and provide input as it affects landscape design. The Civil Engineer will be responsible for final overall site grading, drainage, ADA path of travel, ADA ramps, crosswalk paving, engineering of site improvements including driveways, retaining walls, construction drawings for all walls/fencing, public sidewalks, mechanical systems, structural and electrical circuitry.
Task 8 Coordinate landscape issues with the Consultant team and Client.
Task 9 During this phase the Consultant will attend three team coordination meetings.
Phase Three: City Plan Submittal
Task 1 Submit plans to the Civil Engineer who is responsible for submitting plans to the City for approval.
Task 2 Make the require changes to the plans based on City comments, and resubmit to the Civil 79
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Engineer for final approval.
Phase Four: Construction Observation
The Consultant will conduct site visits during the construction phase of the project. The intent is to observe, and report on the progress, conformity to the design intent of the construction documents. This service commences at the pre-bid meeting and is complete at the end of the contractor's ninety (90) day maintenance period.
The Consultant shall not be responsible for construction means, methods, techniques, sequences of procedures in connection with the work and shall not be responsible for the contractor's errors or omissions or failure to carry out the work in accordance with the contract documents.
The construction observation services shall include the following:
1. Site Visitation
We assume that the project will be constructed in two phases. We will provide four (4) construction observation site visits for each phase. We will provide the following construction observation visits:
• Hardscape Layout
• Irrigation
• Planting
• Final
During the construction observation site visits the Consultant will accomplish the following:
a. Observe installation of landscape elements as requested by Owner. b. Provide one site visit at the end of the maintenance period with Related Management and long term landscape maintenance personnel.
2. Review Contractor’s submittals
a. Review Contractor's Request for Information (RFI) provide clarification as required. c. Review and approve plant materials based on contractor's photo submittal. No site nursery visits are anticipated in this proposal.
c. Review Contractor’s shop drawings and provide input as required. d. Submit to the Client field reports of all site observations visits. Provide written response to contractor’s request for information, as well as bulletins describing plan changes affecting construction.
3. Project Close-out
a. Prepare "Certificate of Substantial Completion" and "Punch List" to be issued and approved by the Client.
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b. Provide final observation of site. Compile revised punch list if required. d. Review Contractor's "Record Drawings" (as-built) and submit to Client.
B. Exclusions to Scope of Services
Client shall provide the following information or services as required for performance of the work. The Consultant assumes no responsibility for the accuracy of such information or services and shall not be liable for errors or omissions therein. Should the Consultant be required to provide services in obtaining or coordinating compilation of this information, such services shall be charged as Additional Services.
1. Topography, boundary surveys, tree survey and arborist report.
2. Existing site engineering, utility base information and demolition plan.
3. Construction drawings for project signage.
4. Mechanical/Electrical engineering for all water features.
5. Structural calculations for all project walls.
6. Civil Engineer to provide grading and drainage plans, street improvement plans, pedestrian cross walks, ADA path of travel, ADA ramps and construction wall plans.
7. Electrical calculations, photometric study, and circuitry for site lighting.
8. Soils Engineering, soils testing for environmental contamination, Geotechnical, Structural, Electrical or Mechanical consultant services if required.
9. Soils engineering and geotechnical, soils testing for environmental contamination, soils analysis for agricultural suitability, irrigation scheduling, schedule of landscape and irrigation maintenance, landscape irrigation audit report, and soils management report, structural, electrical or mechanical consultant services are excluded in this agreement.
10. Formal construction plan submittal to City.
11. Community and/or “stakeholders” presentation meetings.
C. Fees and Payments for Professional Services
1. Fees for Professional Services and Reimbursable Costs shall be billed monthly on separate invoices.
2. Accounts are payable net thirty (30) days from date of invoice at our offices in Tustin, California. Interest will be charged on all accounts not paid within forty-five (45) days on invoice date at the maximum rate allowable by law. The Consultant agrees to utilize the Client's invoice format.
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3. The fee will be billed as a percentage of completion for actual work performed on a monthly basis. The following is a breakdown of the proposed fee by construction phase and work phase:
Schematic Design $ 12,500
Construction Documents $ 37,000
Plan Check Coordination $ 3,500
Construction Observation $ 4,800
Design Fee $ 57,800
OPTIONAL: Three – 3D Computer Generated Images $ 3,500
Reimbursable Allowance $ 2,500
D. Reimbursable Expenses
Reimbursable expenses are in addition to the design fee above. Compensation for reimbursable expenses include actual expenditures made by the Consultant in the development of the project. These expenses shall include CAD Plotting, printing, and reproduction of plans, overnight delivery and messenger services, and travel expenses ($0.67 per mile). These expenses shall be billed at direct cost.
E. Additional Services
Work requested and or authorized by the Client not defined in the Scope of Services or revisions and changes in approved drawings. Services shall be provided on a time basis computed as follows:
Time Charges Hourly Rates
Principal $ 150/Hr.
Senior Associate $ 110/Hr.
Associate & Prof. Staff $ 85/Hr.
Admin. $ 45/Hr.
The hourly rates above are subject to change on December 31 of the calendar year.
Craig, I trust the above reflects your understanding of our involvement on this project. Please review our scope carefully; if you have any questions do not hesitate to call my office at 714-426-0248. Again, we appreciate this opportunity and look forward to working with you on Highland Ave. Promenade project.
Sincerely,
Site Design Studio, Inc.
Hector Baeza
Principal
82 URBAN
CONCEPTUAL LANDSCAPE PLAN ARENA
NORTH
0 20 40
HIGHLAND PEDESTRIAN PROMENADE 1’=20’ - 0” SCALE
DUARTE | CALIFORNIA
CITY OF DUARTE | 20-117
DATE 04 | 20 | 21
R.O.W.
25’ SETBACKBUSINESS CENTER DRIVE
FOOTHILL FREEWAY (I-210)
EVERGREEN STREET
R.O.W.
25’ SETBACK
R.O.W.
25’ SETBACK
BUSINESS CENTER DRIVE
GOLD LINE (METRO)
HIGHLAND AVENUE
R.O.W.
25’ SETBACK
HIGHLAND AVENUE
4’ TYP.
11’ TYP.
4’ TYP.
11’ TYP. 8’
4’ TYP.
11’ TYP.
HIGHLAND AVENUE
83 ITEM: 11.I
Lease Extension for Public Safety Office at 1042 Huntington Drive Recommended Action:
It is recommended that the City Council authorize the City Manager to signa 10 year extension to the current lease for Public Safety in the Mountain Vista Plaza Shopping Center.
Attachments:
11.I - Staff Report - Lease Extension for Public Safety Office at 1042 Huntington Drive.pdf
84 85
86 Mr. Brian Villalobos March 28, 2024
City Manager
City of Duarte
1600 Huntington Drive
Duarte, California 91010
RE: Extension of Lease between MVP, LLC as Landlord and the City of Duarte as Tenant covering the premises located at 1042 Huntington Drive, Duarte, California 91010.
Dear Brian:
This letter will serve to confirm the extension of your Lease for an additional 10-year period from July 1, 2024 through June 30, 2034. The monthly base rental rate for this Extension Period shall be as follows:
July 1, 2024 – June 30, 2029: $10,076 Triple Net
Base Rent shall increase by 12% on July 1, 2029, and shall then remain flat for the balance of the extension term.
Tenant shall receive a $5,000 base rent credit per month for 12 months from July 2024 through June 2025.
Either party shall have the right at any time to early terminate the lease by providing twelve months prior written notice, provided, however, that said twelve month notice may not be given any earlier than June 30, 2028 with the effective date of said early termination to be no earlier than June 30, 2029.
All other terms and conditions shall be in accordance with your lease, including but not limited to the continued payment of triple net charges throughout the term.
This letter shall not have any binding or other effect on any party unless it is fully executed.
The Parties hereto have executed this document on the date below written. The undersigned all represent and warrant that they have the legal authority to grant and execute this document on behalf of the Parties to the lease, whether the Parties are individuals, partnerships, corporations, limited liability companies or other entities.
Delivery of a signature on the document, whether as an original or electronically, shall constitute a valid and enforceable signature.
Kind Regards.
MVP, LLC CITY OF DUARTE
By: _______________________________________ By: ______________________________________ Robert Piken Date Brian Villalobos Date
Manager City Manager
By: _______________________________________
Randal Johnson Date
Manager /leasduar
87 ITEM: 14.A
Discussion Regarding the Public Utilities, Communications, and Technology Commission's Recommendation Concerning the "Report an Issue" Website Feature Recommended Action:
It is recommended that the City Council concur with the Public Utilities, Communications, and Technology Commission's recommendation for City staff to continue using the “Report an Issue” website feature and not move forward with a request to City Council to fund a city mobile application (“app”).
Attachments:
14.A - Staff Report - Report an Issue Website Feature.pdf 88 89
90 91
ITEM: 14.B
Adoption of Resolution No. 24-02 regarding the proposed thresholds of significance for purposes of analyzing transportation impacts
Recommended Action:
It is recommended that the City Council adopt Resolution 24-02, finding that the action is exempt from CEQA and establishing the proposed thresholds of significance for purposes of analyzing transportation impacts.
Attachments:
14.B - Staff Report - Adoption of Resolution No. 24-02 .pdf 92 93
94 95
RESOLUTION NO. 24-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUARTE
ADOPTING “VEHICLE MILES TRAVELED” THRESHOLDS OF
SIGNIFICANCE FOR PURPOSES OF ANALYZING TRANSPORTATION
IMPACTS UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT
WHEREAS, the California Environmental Quality Act Guidelines (“CEQA Guidelines”) encourage public agencies to develop and publish generally applicable “thresholds of significance” to be used in determining the significance of a project’s environmental effects; and
WHEREAS, CEQA Guidelines section 15064.7(a) defines a threshold of significance as “an identifiable quantitative, qualitative or performance level of a particular environmental effect, noncompliance with which means the effect will normally be determined to be significant by the agency and compliance with which means the effect normally will be determined to be less than significant”; and
WHEREAS, CEQA Guidelines section 15064.7(b) requires that thresholds of significance must be adopted by ordinance, resolution, rule, or regulations, developed through a public review process, and be supported by substantial evidence; and WHEREAS, pursuant to CEQA Guidelines section 15064.7(c), when adopting thresholds of significance, a public agency may consider thresholds of significance adopted or recommended by other public agencies provided that the decision of the agency is supported by substantial evidence; and
WHEREAS, Senate Bill 743, enacted in 2013 and codified in Public Resources Code section 21099, required changes to the CEQA Guidelines regarding the criteria for determining the significance of transportation impacts of projects; and WHEREAS, in 2018, the Governor’s Office of Planning and Research (“OPR”) proposed, and the California Natural Resources Agency certified and adopted, new CEQA Guidelines section 15064.3 that identifies vehicle miles traveled (“VMT”) – meaning the amount and distance of automobile travel attributable to a project – as the most appropriate metric to evaluate a project’s transportation impacts; and WHEREAS, as a result, automobile delay, as measured by “level of service” and other similar metrics, generally no longer constitutes a significant environmental effect under CEQA; and
WHEREAS, the City’s project review process will retain “level of service” analysis to ensure consistency with the General Plan; and
96 WHEREAS, CEQA Guidelines section 15064.3 goes into effect on July 1, 2020, though public agencies may elect to be governed by this section immediately; and WHEREAS, the City of Duarte is one of 26 San Gabriel Valley Council of Governments (SGVCOG) member cities that opted into the SGVCOG SB 743 Implementation process; and
WHEREAS, at the conclusion of the process, the SGVCOG VMT Evaluation Tool was developed for the SGVCOG region, including VMT screening establishing a baseline threshold: and
WHEREAS, the current SGVCOG VMT Evaluation Tool is based on VMT outputs from the 2016 Regional Transportation Plan/Sustainable Communities Strategies (RTP/SCS) trip-based model and needs to be updated to be consistent with the 2020 RTP/SCS activitybased model. Additionally, changes in population, employment, and traffic counts have been updated in the 2020 RTP/SCS; and
WHEREAS, both updates have resulted in changes to the VMT threshold numbers and low VMT areas throughout the SGVCOG region; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DUARTE,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The recitals set forth above are true and correct and are incorporated herein.
SECTION 2. The City of Duarte hereby adopts VMT thresholds for each VMT type based on 15 percent below the baseline VMT1 that sets the most achievable VMT target. The VMT per employee threshold for employment-generating projects shall be based on 15 percent below either the SGVCOG Northwest Subarea or SGVCOG Region, whichever results in the largest numerical value. The VMT per capita thresholds for residential projects may be based on the City, SGVCOG Northwest Subarea, or SGVCOG Region, whichever results in the largest numerical value. The VMT per service population thresholds for mixed-use projects may be based on the City, SGVCOG Northwest Subarea, or SGVCOG Region, whichever results in the largest numerical value.
SECTION 3. The Duarte City Council finds and determines that the adoption of Resolution No. 24-02 is exempt from the environmental review requirements of CEQA pursuant to Section 15308 of Title 14 of the California Code of Regulations.
SECTION 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution.
1 The baseline VMT shall be based on the most current and available Southern California Association of Governments Regional Transportation Plan travel demand model. 97 PASSED, APPROVED and ADOPTED this 9th day of April, 2024
_________________________________
Vinh Troung, Mayor
APPROVED AS TO FORM:
_______________________________
Thai Viet Phan
City Attorney
ATTEST:
_______________________________
Annette Juarez
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF DUARTE )
I, ________________________, City Clerk/City Manager of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Resolution No. 24-02 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 9th day of April, 2024, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
________________________
Annette Juarez, City Clerk
98 ITEM: 14.C
City of Duarte City Council Reimbursement Policy
Recommended Action:
It is recommended that the City Council discuss the amended Expense Reimbursement Policy and adopt the amended policy.
Attachments:
14.C - Staff Report - City Council Reimbursement Policy.pdf 99 100
101
CITY OF DUARTE
EXPENSE REINBURSEMENT POLICY
SECTION 1. PURPOSE
To define the general policy and procedures of the City of Duarte regarding City reimbursement for expenses incurred while performing City business or representing the City of Duarte.
SECTION 2. GENERAL POLICY STATEMENT
A. Any questions regarding the propriety of a particular type of expense should be resolved by the City Council or City Manager before the expense is incurred.
B. All expenditures must be reasonable, actual, authorized, and necessary for the substantial benefit to the City of Duarte. Such benefits include:
i. The opportunity to discuss the community’s and the City’s concerns with government officials, such as councilmembers, state senators, assemblymembers, and county supervisors;
ii. Participating in regional, state, and national organizations whose activities affect the City of Duarte, such as the League of California Cities and California Contract Cities Association;
iii. Attending educational seminars designed to improve individuals’ skill and information levels, such as trainings for compliance with state mandates and symposiums discussing topics relevant to City business; and
iv. Promoting public service and public participation at events held by the City, events cosponsored by the City, or events in which the City is a sponsor, collaborator, or partner, as approved by the City Council or City Manager. For example, this may include events with California School of the Arts, Rotary Club of Duarte, Duarte Kiwanis Club, City of Hope, Boys & Girls Club, and Foothill Unity Center.
C. City funds, equipment, supplies (including letterhead), and staff time must only be used for authorized City business. Expenses incurred in connection with the following types of activities generally constitute authorized expenses, as long as the other requirements of this policy are met:
i. Communicating with representatives of regional, state, and national government on City-adopted policy positions;
ii. Attending educational seminars designed to improve individuals’ skill and information levels as related to their duties in the capacity as a City Councilmember; iii. Participating in regional, state, and national organizations whose activities affect the City’s interests and which has been prior determined by the City Council or enumerated 102
in Government Code Section 53232.2 or other related statute; and iv. Attending City and community events held within the City.
Failure to adhere to these guidelines is grounds for a violation as described in SECTION 11 POLICY VIOLATIONS.
D. All other expenditures require prior approval by the City Council., including:
i. International travel; and
ii. Expenses, which exceed the annual limits, established for each Councilmember.
E. Examples of personal expenses that the City will NOT reimburse include, but are not limited to:
i. The personal portion of any trip;
ii. Political or charitable contributions or events, including fundraising galas and nonprofit auctions or dinners in which the City is not a sponsor, collaborator, or approved partner;
iii. Family expenses, including a partner’s expenses when accompanying the Councilmember on agency-related business, as well as children- or pet-related expenses;
iv. Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf related expenses), or other cultural events;
v. Non-mileage personal automobile expenses, including repairs, traffic citations, insurance or gasoline;
vi. Alcoholic beverages; and
vii. Personal losses incurred while on City business.
SECTION 3. ADVANCES
A. Individuals attending meetings or traveling on official City business , such as for approved regional board meetings and conferences, may request the advance of funds for conference registration, meals, lodging, travel expenses, and other reimbursable expenses.
B. Requests for advances must be received in writing by the City Manager a minimum of twentyone (21) calendar days prior to the date needed. The City Manager may waive the time constraint if deemed necessary. The request for the advance should be submitted in writing on an Advance Expense Request form and include the following information:
i. The purpose of the expenditure(s);
103
ii. The benefits of such expenditure to the residents of City; iii. The anticipated amount of the expenditure(s) (for example, hotel rates, meal costs, and transportation expenses); and
iv. The dates of the expenditure(s).
C. An expense report and receipts documenting how the advance was used in compliance with this Policy, along with any unused advance, must be returned to the City within thirty (30) days of the individual’s return pursuant to SECTION 10 FILING EXPENSE REPORTS.
Inability to provide such documentation within 30 days of an expense being incurred or return from travel will result in the expense being borne by the individual.
SECTION 4. REVIEW AND APPROVAL AUTHORITY
A. The City Manager or his/her designee is responsible for the specific review and approval of all advances and expense reimbursement requests to assure adherence to this Policy, unless a request is required to be submitted to the City Council for approval. All expense reimbursement forms must first be submitted to the City Manager or his/her designee for review and approval. At the City Manager’s discretion, the City Manager may submit any Councilmember request for City Council discussion and approval.
SECTION 5. MEALS AND BUSINESS MEETINGS
A. Reimbursable meals or business meeting expenses must be incurred under conditions conducive to, and during, substantially City-related discussion. For example, meals with potential City partners in matters/events/issues consistent with City Council direction may be reimbursable. Whenever meals are hosted for an event or conference, or otherwise made available, no other individual meal expenses are reimbursable.
B. Meals merely incidental to activities occurring in or about the City of Duarte are not reimbursable.
C. Meal reimbursement shall be based on the actual charge established for each meal by the particular meeting or conference. If no set amount is established, reimbursement shall be made for reasonable expenses, and itemized receipts are required. The maximum allowable meal and beverage reimbursement is $12.00 per person for breakfast, $18.00 per person for lunch, and $35.00 per person for dinner ($65 daily total). The City will not pay for alcohol expenses.
SECTION 6. TRAVEL
The City will reimburse individuals for all reasonable, actual, and necessary expenses while traveling on approved City business pursuant to the specific criteria below. In general, the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements must be used, using the most direct and time-efficient route.
A. Airfare. Airfares should be via the most economical means as possible in accordance with this policy. A screenshot of the flight choices such as www.google.com/flights or a comparable search engine shall be submitted with reimbursement documentation from the time the flight 104
purchase was made, to indicate that it was indeed the most economical option.
B. Automobile. When two or more persons attend the same function and utilize their personal automobile(s), they are expected, whenever practicable, to pool transportation. Automobile mileage is reimbursed at Internal Revenue Service rates presently in effect (see www.irs.gov) or allowable airfare, whichever is less. These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle.
This amount does not include bridge and road tolls, which are also reimbursable with receipts.
Please note that mileage reimbursement does not apply to car rentals. See section C . for car rental reimbursements.
C. Car Rental. Rental rates that are equal or less than those available through the City’s Enterprise Rental Car Discount Program shall be considered the most economical and reasonable for purposes of reimbursement under this policy. City’s Enterprise Rental Car Discount Program mileage reimbursement rates will not be paid for rental vehicles; only the cost of car rental and any receipted fuel expenses.
D. Taxis/Shuttles. Taxis or shuttles fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline and parking combined, or when such transportation is necessary for time-efficiency.
E. Lodging. The reasonable cost of accommodations incurred on an approved trip is reimbursable. If the event is fifty (50) miles or less from the City, no overnight accommodations will be allowed without prior City Council approval. i. Conferences/Meetings. If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking. If the group rate is not available, see next section.
ii. Other Lodging. Travelers must request government rates, when available. Lodging rates that are equal or less to government rates are presumed to be reasonable and hence reimbursable for purposes of this policy. In the event that government rates are not available at a given time or in a given area, lodging rates that do not exceed $250 per night are presumed reasonable and hence reimbursable.
F. Internet. Individuals will be reimbursed for Internet access connection and/or usage fees away from home, not to exceed $15.00 per day, if internet access is necessary for City-related business.
G. Other. Baggage handling fees up to the industry standard cost per bag and gratuities of up to 15 percent will be reimbursed. Expenses, which qualify to receive reimbursement from another agency, are not reimbursable.
H. All Expenses must be itemized, explained fully, and supported with receipts for amounts in excess of twenty dollars ($20.00). Amounts of less than twenty dollars can be submitted without a receipt, but with a written explanation.
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SECTION 7. OPTIONAL VEHICLE ALLOWANCE EXPENSES
City Councilmembers may be reimbursed their actual mileage travelled for travel conducted in their own private vehicles on City-related business and events, at then-applicable IRS forced rates, or if the travel is to a destination for which there is airline travel that costs less than the actual mileage reimbursement. Such mileage reimbursement may be claimed by submitting a reimbursement request indicating the date, miles travelled, and the event or business conducted.
Alternatively, in lieu of tracking actual mileage traveled, and as permitted by Government Code section 1223, each City Councilmember may elect to be provided a monthly vehicle allowance of $75.00. This amount is provided as a partial offset of expenses City Councilmembers incur in having a private vehicle available for use to travel to and from City events and City-related activities. A Councilmember who elects to receive a monthly vehicle allowance shall not be eligible for any mileage reimbursements for attending events and/or meetings.
A City Councilmember electing to receive the car allowance may do so in writing on or within sixty (60) days of the beginning of the fiscal year in which the vehicle is being used, and such election shall continue for the entire fiscal year in which the election is made, and no withdrawal or rescission of such election shall be effective until the beginning of the next fiscal year.
SECTION 8. MEMBERSHIPS
Dues and related expenses for individual memberships in organizations are reimbursable only when such memberships provide a specific benefit to the City and have received prior approval of the City Council.
SECTION 9. OTHER EXPENSES
All other expenses must be itemized and explained as to the cost/benefit relationship to the specific events, functions, or meetings. Reimbursement of overnight travel expenses for spouses/guests is not authorized under any circumstances. Please note that using City funds, cash advances or other lines of credit for expenses not qualified under this policy is strictly prohibited, even when those funds are reimbursed. For example, City funds are NOT to be used for the advance payment of airline tickets for a spouse even when later reimbursed to the City.
SECTION 10. FILING EXPENSE REPORTS
A. All cash advance expenditures and expense reimbursement requests must be submitted on an expense report form provided by the City. A copy of the Expense Report Form is attached as Exhibit A to this Policy. This form shall include the following advisory:
“All expenses reported on this form must comply with the City’s policies relating to expenses and use of public resources. The information submitted on this form is a public record. Penalties for misusing public resources and violating the City’s policies include loss of reimbursement privileges, restitution, civil and criminal penalties as well as additional income tax liability.”
B. City Expense Report Forms, required to support any requests for cash advance expenditures or expense reimbursements, shall be submitted by the individuals within 30 days of an expense 106
being incurred or return from travel (whichever is later), accompanied by receipts documenting each expense. Forms submitted by the Tuesday two weeks prior to a City Council meeting will be reviewed and considered for approval by City Council. Only those expenses approved by City Council action at a City Council meeting shall be included in the next warrant register for payment.
C. All supporting receipts must be documented to identify the amount, place, purpose, participants, and benefit to the City and must be attached to the Expense Report Form. Absent a receipt, a complete explanation must be attached to the Expense Report Form of such undocumented expenses. Inability to provide such documentation or to submit a Expense Report within 30 days of an expense being incurred or return from travel will result in the expense being borne by the individual.
D. A complete reconciliation of any prepaid and advanced funds must be provided, together with a repayment to the City of any unused advance funds. Before a cash advance is allowed, any previous cash advance must be accounted for, either with cash or receipts totaling said cash advance.
11. POLICY VIOLATIONS
Violations of this policy including falsifying expense reports may result in any of the following:
(1) loss of reimbursement privileges; (2) demand for restitution; (3) any other applicable state or federal penalties, including, but not limited to, criminal prosecution.
The City Council shall consider (1) or (2) above only at a public noticed Council meeting at which a hearing shall be held to determine whether or not a Councilmember has violated the policy and what the appropriate penalty shall be. The determination as to whether or not to hold such a hearing may be made only after a vote of a majority of the Councilmembers present at any meeting during which the matter is considered. The hearing shall not be a full adversarial evidentiary hearing, and there shall be no direct or cross examination of witnesses except by the Council. The Councilmember who is accused of violating the policy shall be entitled to present any evidence to the Council as to the validity and propriety of expenditures for which reimbursement was sought.
The Councilmember accused of violating the policy shall not participate in either the decision to hold the hearing or the decision on the hearing.
12. REPORTS TO GOVERNING BODY
At the City Council meeting immediately following, each official shall briefly report (either in writing or orally) on meetings and/or conferences attended at City expense. If multiple officials attended, a joint report may be made.
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EXHIBIT A
Expense Report Form
108
CITY OF DUARTE
EXPENSE AND MILEAGE REIMBURSEMENT REPORT
NAME:
Date Account Number Description of Event or Meeting Purpose/Benefit of Attendance Expense Item (meal, tip, etc.) Amount Miles Origin Destination Mileage Amount Total Amount
0.67 $ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
SUBTOTAL $ -
Please note: Reimbursement requests should be received No Later Than 30 Days from the event or 30 days from returning from travel, whichever is later. LESS ANY ADVANCE *IRS Mileage Rate: $.67 cents as of January 2024 TOTAL REIMBURSEMENT $ - Receipts and supporting documentation must be attached if an expense item over $20 is to qualify for reimbursement. All expenses reported on this form must comply with the City's policies relating to expenses and use of public resources. The information submitted on this form is a public record. Penalties for miusing public resources and violating the City's policies include loss of reimbursement priveleges, restitution, civil and criminal penalties as well as additional tax liability. See Cal. Gov't Code 53232.3 Employee/Councilmember Date REVIEWED Date
Department Head (if needed) Date APPROVED Date
Expense Reimbursement Mileage Reimbursement
City Manager/Designee
City Manager/City Council
109