AGENDA
REGULAR JOINT MEETING OF THE CITY
COUNCIL OF THE CITY OF DUARTE, THE
DUARTE HOUSING AUTHORITY, AND THE
DUARTE COMMUNITY FACILITIES
FINANCING AUTHORITY
TUESDAY, SEPTEMBER 24, 2024
7:00 PM
CITY COUNCIL CHAMBERS,
1600 HUNTINGTON DRIVE,
DUARTE, CALIFORNIA 91010
MISSION STATEMENT
With integrity and transparency, the City of Duarte provides exemplary public services in a caring and fiscally responsible manner with a commitment to our community's future
VINH TRUONG, MAYOR
CESAR GARCIA, MAYOR PRO TEM
MARGARET FINLAY, COUNCILMEMBER
SAMUEL KANG, COUNCILMEMBER
TONEY LEWIS, COUNCILMEMBER
JODY SCHULZ, COUNCILMEMBER
TERA MARTIN DEL CAMPO, COUNCILMEMBER
City/Agency/Authority Staff:
Brian Villalobos, City Manager
Kristen Petersen, Assistant City Manager and Director of Administrative Services Craig Hensley, Director of Community Development
Manuel Enriquez, Director of Parks and Recreation
Larry Breceda, Director of Public Safety Services
Thai Viet Phan, City Attorney
Annette Juarez, City Clerk
___
ADA ACCESSIBILITY NOTICE:
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, you should contact the City Manager's office at (626) 357-7931. Notification no later than 1:00 p.m. on the day preceding the meeting will enable the City to make reasonable arrangements to assist your accessibility to this meeting.
Notice:
Any documents distributed by the City/Authorities to a majority of the City Council/Housing Authority/Financing Authority Board less than 72 hours prior to the City Council/Housing Authority/Financing Authority meeting will be made available for public inspection at City Hall, 1600 Huntington Drive, Duarte, CA 91010, during normal business hours, except such documents that relate to closed session items or which are otherwise exempt from disclosure under applicable law. 1 1. CALL TO ORDER AND ROLL CALL
A. City Manager Written Comments
2. PLEDGE TO THE FLAG
3. ADOPTION OF THE AGENDA
4. SPECIAL ITEMS
A. Public Safety Department Update
5. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
6. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA
7. CONSENT CALENDAR
A. Motion to read all Resolutions and Ordinances presented for consideration by Title only and waive further reading (CC/HA/FA)
B. Approve absence(s) of City Councilmember(s) from the City Council meeting C. Minutes - September 10, 2024 Regular Meeting (CC/HA/FA) Notice:
Duarte City Council meetings are videotaped for later broadcast. Attendance at the meeting constitutes consent by members of the public to the City's and any third party's use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.
Members of the public may livestream the City Council meeting broadcast on the City’s website. To access the meeting, log onto www.accessduarte.com, then on the homepage, click on the Agendas & Meetings icon then click on the City Council Meeting link. City Council meetings are also broadcast daily at 12:00 p.m. and 7:00 p.m., following each meeting, via Spectrum Cable - Channel 3.
Public comment:
In-Person: Complete a Speaker Card, indicating the agenda item number and submit it to the City Clerk.
Speakers shall be limited to three (3) minutes per person per item. At the Mayor’s discretion, the time limit may be shortened to allow all speakers the opportunity to address the City Council.
Written: Submit written comment by emailing [email protected], prior to 4:00 p.m. on the day of the meeting. Comments will be distributed to the City Council and made available for public review.
PLEASE NOTE: The subject line of your public comment email must contain the Agenda item number or title. Public comments, including personal contact information, are considered public record. Please do not provide any personal information (i.e. phone numbers, addresses, etc.) that you do not want to be published.
7:00 PM OPEN SESSION - REGULAR MEETING - COUNCIL CHAMBERS 2 Approve the minutes of September 10, 2024.
D. Warrants - September 24, 2024 (CC/HA/FA)
Approve the warrants of September 24, 2024.
E. Monthly Financial Update
Receive and File the Monthly Financial Update for July.
F. Public Safety Department Update
Receive and File the Public Safety Department Update.
G. Contract with Advantec Consulting Engineers, Inc. to Complete Professional Services for Design for Traffic Signals at Buena Vista St. & Central Ave./Evergreen St. and Buena Vista St. & Kellwil Way and a $60,000 budget amendment to the FY 2024-2025 Measure M fund Authorize the City Manager to sign a Professional Services Agreement with Advantec Consulting Engineers, Inc. to develop plans and specifications for traffic signals on Buena Vista Street at Evergreen Street and Central Avenue and at Buena Vista Street and Kellwil Way and approve a FY 2024-2025 budget amendment of $60,000 in account number 4750- 7965.
H. Biennial Review of the City's Conflict of Interest
Adopt Resolution No. 24-14 amending the City’s current Conflict of Interest Code.
I. Second Reading and Adoption of Ordinance No. 923 amending the Duarte Municipal Code to change the beginning and ending dates of Commissioner terms Adopt by second reading Ordinance No. 923.
J. Resolution in Support of Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act
Adopt Resolution No. 24-15, formally expressing the City's support for Proposition 36, the Homelessness, Drug Addition, and Theft Reduction Act.
K. Approval of Ten Percent Contingency for Professional Services Agreement with Aquatic Design Group, Inc. for Design Services for the Fitness Center Pool Deck Renovation 1) Approve a ten percent contingency for the Professional Services Agreement with Aquatic Design Group, Inc. in the amount of $45,814 for design services for the Duarte Fitness Center Pool Deck Renovation and 2) Approve a budget amendment of $45,814 from the General Fund (100-1605-7965).
8. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION
9. PUBLIC HEARINGS - None
3 10. BUSINESS ITEMS
A. DuartEBus Memorandum of Understanding (MOU) - Extension Authorize the City Manager to execute the three-year option on our MOU with Foothill Transit to continue the operation of the DuarteEbus fixed route service.
B. Consideration to Approve a Letter of Support for the California American Water Decoupling Proposal to the California Public Utilities Commission
Discuss a requested letter of support for California American Water to the California Public Utilities Commission to allow decoupling.
11. CONTINUATION OF ORAL COMMUNICATIONS
12. ITEMS FROM CITY COUNCIL/HOUSING AUTHORITY/FINANCING AUTHORITY
MEMBERS AND CITY MANAGER/EXECUTIVE DIRECTOR/REPORTS OF MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3
13. ADJOURNMENT
.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall – 1600 Huntington Drive, Duarte Public Safety Department – 1042 Huntington Drive, Duarte Library – 1301 Buena Vista Street, and the City of Duarte website (www.accessduarte.com) not less than 72 hours prior to the meeting per Government Code 54954.2.
Dated this 19th day of September, 2024
Annette Juarez, MMC
City Clerk
4 ITEM: 1.A
City Manager Written Comments
Recommended Action:
Attachments:
1.A - CM Comments 9_24_24.pdf
5 MEMORANDUM
TO: City Council
FROM: Brian Villalobos, City Manager
DATE: September 17, 2024
SUBJECT: Comments on Agenda Items, Meeting of September 24, 2024 ITEM 4.A. (Special Items). Public Safety Department update - Public Safety Director Larry Brececa will provide an update for the council.
ITEM 7.E. (Consent Calendar). The Finance Department has submitted the monthly report for July 2024 for review.
ITEM 7.F. (Consent Calendar). The Public Safety Department has submitted the monthly report for September 2024 for review.
ITEM 7.G. (Consent Calendar). Professional Services Agreement with Advantec Consulting Engineers, Inc. to Complete Professional Services for Design for Traffic Signals at Buena Vista St. & Central Ave./Evergreen St. and Buena Vista St. & Kellwil Way - The traffic signals on Buena Vista Street at the 210 Freeway have been in operation for many years. At this location, there are two signals, one at Central Avenue and the other at Evergreen Street. These traffic signals control the intersections at Central Avenue, Evergreen Street and the 210 Freeway on ramps and they are in need of upgrade, to meet current standards and to improve circulation in the area. These traffic signals are listed in the current Capital Improvement Program as a future project with funding for construction in 2025-26. One of the advantages of having plans, specs and a construction estimate for the full intersection upgrade is that an upgrade project will be ready for the bid process. But it also will be an advantage to use to encourage Caltrans to share in the cost of the construction project. There is an existing maintenance agreement for this intersection between Caltrans and the City. Maintenance is shared equally and the agreement states that Caltrans owns the signal.
However, for many years the City has taken responsibility for the cost of maintenance and operation of the intersection. Once the Buena Vista St. signals near the I-210 are a ready-to-build project, the possibilities for seeking grant funding for construction and obtaining contributions from Caltrans become more favorable. Additionally, Caltrans has expressed interest in enhancing this intersection. The Buena Vista Street and Kellwil Way intersection is adjacent to Beardslee School and currently has a stop sign. In 2019, a traffic signal warrant study was conducted for the intersection. The findings indicated that the intersection did not meet most of the California Manual on Uniform Traffic Control Devices (MUTCD) signal warrants, except for "Warrant 5 School Crossing," because of its proximity to Beardslee Elementary School. As a result, the study recommended implementing a traffic signal at this location. This traffic signal is listed in the Capital Improvement Program as a future project with no specific timeline for construction. As a part of the plan to close and develop the Andres Duarte school site, the Duarte Unified School District (DUSD) decided to move its daycare program to Beardslee School. This will increase the daily traffic to the site and will increase the impact on the intersection. Staff has worked with DUSD and the prospective developer, Crestfield Townhomes, LLC on a three party agreement to fund the cost of a new traffic signal at Buena Vista Street and Kellwill Way. Advantec Consulting Engineers, Inc. submitted proposals for Professional Design Services for preliminary design of Traffic Signal Improvements at the intersection of Buena Vista Street and Evergreen Street, as well as for the development of Plans, Specifications, and Estimates (PS&E) for the traffic signal at the Buena Vista Street and Kellwil Way intersection. Advantec has a proven track record of successfully completing similar projects for various local agencies and has established a strong working relationship with Caltrans and LA County Public Works. This expertise is particularly important, as coordination with Caltrans is necessary due to shared maintenance responsibilities at two of the intersections, while LA County Public Works serves as the City’s traffic signal maintenance contractor.
The proposed cost for the tasks and deliverables related to the design of both projects is $79,375. The cost 6 for each project is as follows: Buena Vista St. at Central Ave. and Evergreen St. is $52,655 and Buena Vista St. at Kellwil Way is $26,720. Staff is recommending that we use the $40,000 in Measure M funds from last year’s budget, utilize $19,375 of the Measure R funds in the 2024/25 budget for Safe Routes to School projects and an additional $20,000 in Measure M funds to pay for this design project.
ITEM 7.H. (Consent Calendar). Resolution No. 24-14 Amending the List of Designated Positions for Filing Statement of Economic Interest and Amending the Applicable Disclosure Categories to Requirement of the State of California Fair Political Practices Commission - The Political Reform Act (Act) requires that local government agencies adopt a Conflict of Interest Code (Code) designating those positions which must disclose private financial interests that may influence governmental decisions and which financial interests are to be disclosed. The Act further requires that local government agencies conduct a biennial review of its Code to determine whether an amendment to the designated positions or disclosure categories is required.
The City Clerk and City Attorney have conducted this review and it has been determined that an amendment to the designated positions and disclosure categories is necessary. The Conflict of Interest Code was last amended in 2022. Staff has reviewed the Code and determined that there have been changes to the organizational structure and position responsibilities since the last review, deeming it necessary to update the list of designated positions (adding the Public Safety Manager and the Parks and Recreation Manager) and adopt an amended Code.
ITEM 7.I. (Consent Calendar). Ordinance No. 923 Second Reading of Amending Commissioner Term Dates - On December 13, 2022, the City Council adopted Ordinance No. 913 regarding the restructuring of City Commissions and amending term dates to coincide with election cycles. Currently, commissioners are appointed by the City Council, for four-year terms beginning in January of an odd-numbered year and ending on the fourth December of their term, which is an even-numbered year. At its meeting on September 10, 2024, the City Council conducted a first reading of this Ordinance, which amends the terms of the commissioners to begin on March 1 of odd-numbered years and end on February 28 on the fourth year. This amendment would provide Staff with greater flexibility in scheduling interviews with commission applicants, allow for new Councilmembers to take office and participate in the appointment process, and provide the opportunity for unsuccessful Council candidates to apply and be considered for a Commission seat. If adopted by the City Council, Ordinance No. 923 will go into effect in thirty (30) days.
ITEM 7.J. (Consent Calendar). Resolution No. 24-15 In Support of Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act - In 2014, California voters passed Proposition 47 (Prop 47) which sought to reduce certain non-violent felonies to misdemeanors, including retail theft under $950 and drug possession offenses. While Prop 47 has benefited many by reducing unnecessary incarceration, it has unintentionally contributed to increased retail theft and repeat offenses. Proposition 36 (Prop 36) seeks to restore a balanced approach by permitting felony charges for individuals with prior convictions for theft or drug possession, aiming to deter repeat offenders and address rising organized retail crime. One of the prime components of Prop 36 is its focus on rehabilitation rather than solely punitive measures. The act promotes treatment for individuals struggling with substance abuse and mental health issues, allowing them to receive services that can help in breaking the cycle of addiction and homelessness. These services are designed to reduce the strain on local governments, social services, and public safety resources. Prop 36 introduces tougher penalties for trafficking drugs such as fentanyl, which has had devastating effects in California. By defining fentanyl as a hard drug, the proposition allows for longer sentences and greater judicial discretion. Additionally, the act increases sentences for crimes committed by organized groups, such as smash-and-grab robberies that have harmed local businesses.
ITEM 7.K. (Consent Calendar). Approval of Ten Percent Contingency for Professional Services Agreement with Aquatic Design Group, Inc. for Design Services for the Fitness Center Pool Deck Renovation - On December 12, 2023, the City Council authorized the City Manager to execute a 7 Professional Services Agreement with Aquatic Design Group, Inc. in the amount of $458,140 for design services for the Duarte Fitness Center Pool Deck Renovation. The scope of the services includes the renovation design of the facility’s existing aquatic amenities including decking, pools, equipment, locker rooms, and code related deficiencies. Staff forgot to include a contract contingency with this agreement.
While we do not anticipate needing the entire amount, a contingency serves as a reasonable buffer for minor changes that are needed due to unanticipated site conditions and current code or ADA requirements.
Moreover, this ensures that the City has a shovel ready infrastructure project that will compete for federal and/or state grant funding as it becomes available.
ITEM 10.A. (Business Items). Extension of DuartEBus Memorandum of Understanding - In 2014 the City Council directed City staff to purchase electric transit buses and work with Foothill Transit to develop a partnership where Foothill Transit would contract to operate and maintain the vehicles. This innovative partnership was formalized through a Memorandum of Understanding (“MOU”) that was approved by the City Council in 2017. The first of the two three-year options was executed in 2021, and the second threeyear option is being recommended at this time. The three-year option on the DuartEBus MOU with Foothill Transit can be exercised by mutual agreement of the City and Foothill Transit. Foothill Transit is scheduled to take the MOU option to their Executive Board meeting on September 27, 2024. Several changes and adjustments have taken place with our DuartEBus system over the last 6 years of operation. Most recently in June 2023, Council approved the consolidation of the two routes and the extension of line 272 to Mountain Vista Plaza. This aimed to eliminate stops where ridership was low or absent and focused on stops where the ridership was higher. The route change was implemented in November 2023 and based on the data from the last few months, ridership on the 861 is averaging 2,100 rides per month. The most popular stops continue to be the Mountain Vista Plaza, City of Hope Metro station, Highland/Huntington, and Mountain/Beckville, in that order. Given that we are providing over 25,000 rides per year, the fixed route system continues to provide a valuable resource of transportation to the community. Last June, Council also directed staff to track the monthly savings related to the consolidation of the fixed routes and survey surrounding communities to understand the various “on demand” transit options. Since November, we are seeing an average savings of $22,000 per month. If this continues, we project an annual savings of approximately $250,000 per year. We also have met with surrounding cities and directly with micro transit providers to better understand how these local on demand transit operations are working and what they cost to run. We have determined that implementing even a limited hour “on demand” micro transit program in the City of Duarte would cost at least $500,000 per year and a program that mirrors the hours of our fixed route would be twice that cost. Clearly the annual savings that we are projecting cannot cover these costs on an ongoing basis and so staff recommends that we continue to track the savings and monitor the ridership of our fixed route and report back next year after we have a full 12 months of operating the new consolidated route to evaluate alternatives and options.
ITEM 10.B. (Business Items). Discussion of a letter of support for California American Water to the California Public Utilities Commission to allow decoupling - California American Water’s (CalAm) 2024- 26 General Rate Case (GRC) is currently being reviewed and challenged by the California Public Utilities Commission (CPUC). Specifically, the CPUC has challenged CalAm’s decoupling mechanism. Decoupling is a revenue adjustment mechanism that separates a utility company’s revenue from its sales. It does so by tracking the difference between the projected sales revenues authorized by the CPUC and actual revenues billed by a utility. If the Commission approved sales projection is more than actual revenues billed by a utility, the utility can surcharge customers to cover the difference. If the projected sales are less than actual sales, then the utility will credit the customer. The goal of this mechanism is to promote water conservation efforts since utility companies can promote low water usage without sacrificing the ability to cover high fixed costs. During the 2024-26 GRC hearings, the Public Advocate's Office report found that since introducing the mechanism, decoupling has made no significant impact on consumption and does not protect low-income customers. The subsequent recommendation was to remove full decoupling from the GRC. CalAm requested a rehearing, claiming that the CPUC did not properly notify that removing 8 decoupling was a hearing point of discussion, and did not give any indication from prior hearings that the CPUC was heading toward removing decoupling. In past hearings, the CPUC had voted to maintain decoupling. The rehearing request was ultimately denied, challenged, and taken to the California Supreme Court (Court). The Court concluded in July 2024 that the CPUC did not provide proper notice and therefore did not allow utility companies to present evidence in favor of decoupling. A new hearing with the CPUC has been set and CalAm has requested a letter of support from cities that they serve to allow full decoupling. 9 ITEM: 7.C
Minutes - September 10, 2024 Regular Meeting (CC/HA/FA) Recommended Action:
Approve the minutes of September 10, 2024.
Attachments:
7.C - Minutes 9-10-24.pdf
10 9/10/2024 – PAGE 1
CITY OF DUARTE
MINUTES OF THE REGULAR JOINT MEETING OF THE CITY COUNCIL,
THE DUARTE HOUSING AUTHORITY, AND THE DUARTE COMMUNITY
FACILITIES FINANCING AUTHORITY
TUESDAY, SEPTEMBER 10, 2024
6:00 PM – Closed Session
7:00 PM – Regular Session
1. CALL TO ORDER
Mayor Truong called the meeting to order at 6:03 p.m.
ROLL CALL:
Councilmembers Present: Finlay (arrived at 6:36 p.m.), Kang, Lewis, Martin Del Campo, Garcia, Truong
Councilmembers Absent: Schulz
Staff Present: Brian Villalobos, City Manager
Kristen Petersen, Assistant City Manager / Director of
Administrative Services
Annette Juarez, City Clerk
2. ADOPTION OF THE AGENDA
Moved by Councilmember Kang, seconded by Councilmember Martin Del Campo, and carried by the following vote of the Council to adopt the agenda.
AYES: KANG, LEWIS, MARTIN DEL CAMPO, GARCIA, TRUONG
NOES: NONE
ABSTAIN: NONE
ABSENT: FINLAY, SCHULZ
3. PUBLIC COMMENT – CLOSED SESSION ITEMS
None.
4. CLOSED SESSION
The City Council recessed into closed session at 6:04 p.m. to discuss the following:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to
Government Code § 54956.8:
Property: 1303-1305 Huntington Dr., Duarte, CA 91010
Agency negotiator: Community Development Director Craig Hensley Negotiating parties: Graham Allchorn, Red Mountain Group Under negotiation: Price and terms related to the possible disposition/acquisition of real property interest.
REGULAR SESSION
5. CALL TO ORDER
Mayor Truong called the open session to order at 7:05 p.m.
ROLL CALL:
Councilmembers Present: Finlay, Kang, Lewis, Schulz, Martin Del Campo, Garcia, Truong Councilmembers Absent: None
Staff Present: Brian Villalobos, City Manager
Thai Viet Phan, City Attorney
Kristen Petersen, Assistant City Manager / Director of
Administrative Services
Craig Hensley, Director of Community Development
11 9/10/2024 – PAGE 2
Larry Breceda, Director of Public Safety Services
Manuel Enriquez, Director of Parks and Recreation
Annette Juarez, City Clerk
Andres Rangel, Assistant to the City Manager
Albert Nuñez, Management Analyst
Frances Jimenez, Deputy City Clerk
6. PLEDGE TO THE FLAG
The flag salute was led by Ethan Finlay.
7. CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Phan announced that no reportable action was taken.
8. SPECIAL ITEMS
A. Mayor’s Youth Introductions and Swearing In
Recreation Supervisor Mays introduced the 2024 Mayor’s Youth Council.
City Clerk Juarez gave the Oath of Office to the new members of the Mayor’s Youth Council.
B. Community Development Department Update
Director of Community Development Hensley shared an update on street work being done in the city and highlighted the status of upcoming developments which included the BP Pulse EV charging station, additional buildings at City of Hope, the Wyndham hotel project, and the median project.
C. Parks and Recreation Department Update
Director of Parks and Recreation Enriquez announced upcoming community events and reminded residents about the closure of the tennis courts at Royal Oaks Park due to the pickleball court conversion and tennis court resurfacing with a grand re-opening to come the first week of November.
9. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
Joanna Gee, Duarte Library, announced upcoming library events.
Assistant to the City Manager Rangel announced upcoming city events.
10. ORAL COMMUNICATIONS – ITEMS NOT ON THE AGENDA
City Attorney Phan reminded residents about the intended use of the public comment portion of the meeting and clarified only topics that are within the city’s jurisdiction may be discussed.
Dan Tran introduced himself and thanked the City Council for their work serving the residents of Duarte.
11. CONSENT CALENDAR
A. Motion to read all Resolutions and ordinances presented for consideration by Title only and waive further reading. (CC/HA/FA).
B. Approval of absence(s) of City Councilmember(s) from the City Council meeting.
C. Approval of Minutes – August 13, 2024 Special and Regular Meetings. (CC/HA/FA) D. Approval of Warrants – August 27, 2024 and September 10, 2024. (CC/HA/FA) E. Receive and File the Community Development Department Update. 12 9/10/2024 – PAGE 3
F. Receive and File the Parks and Recreation Department Update.
G. Receive and File the Monthly Financial Update for the month of June 2024.
H. Approval of the award of contract for the FY 2024-25 Citywide Concrete Repair Project to FS Contractors Inc. in the amount of $147,575.00 and approve a $12,332.50 budget amendment to provide for a 10 percent contingency.
I. Approval of City Council expenses.
Moved by Councilmember Finlay, seconded by Councilmember Kang, and carried by the following vote of the Council to approve Items 11A-11I of the Consent Calendar.
AYES: FINLAY, KANG, LEWIS, SCHULZ, MARTIN DEL CAMPO, GARCIA, TRUONG
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION
None.
13. PUBLIC HEARINGS
None.
14. BUSINESS ITEMS
A. Pathway Home Quarterly Update Report
City Manager Villalobos introduced Carter Hewgley and Onnie Williams from the LA County Homeless Initiative Chief Executive Office; discussed the ongoing progress of the program; and highlighted the continued communication with the city’s partners.
Onnie Williams, Local Jurisdiction Coordinator, gave an overview on the last three months of the program; thanked the City Council and staff for their cooperation; listed a few accomplishments including the reduction of homelessness by over 50% in Duarte; detailed the process of transitioning individuals to permanent housing; and reviewed services that are being provided.
In response to questions posed by the City Council, clarification was made regarding which emergency service jurisdictions respond to the site. The City Council raised concerns about the location of the program; discussed factors that negatively impact surrounding businesses, residents, and the city as a whole; suggestions were also offered for ways to improve the security around the work site.
Conversation was had regarding the future of the program. Williams invited the City Council to participate in conversations regarding the possibility of a permanent solution to homelessness as the current Pathway Home operation is a temporary program.
The City Council recommended involving the service provider further; detailed success stories of the program; and requested additional statistics on the Duarte participants of the program.
Discussion ensued regarding the safety of the program and communication channels that can be used between the various partners. Additional ideas were brought up to address the issue of perimeter security. The City Council addressed the need to collaborate with their partners and develop a working group to address any future issues and work together towards a solution.
Per questions posed by the City Council, Williams explained the process of selecting a location for the Pathway Home program. Suggestions regarding capital improvements and updating the fencing at the location were also discussed.
13 9/10/2024 – PAGE 4
Williams shared that he will be providing quarterly reports to the Council and meeting quarterly with the Director of Public Safety and City Manager.
B. First Reading of Ordinance No. 923 amending the Duarte Municipal Code to change the beginning and ending dates of Commissioner terms
City Clerk Juarez reviewed the staff report regarding amending the beginning and ending dates of Commissioner terms to coincide with election cycles. Per the changes, Commissioners would be appointed beginning March 1 of the odd number years with terms ending February 28, four years later. This term amendment would allow for flexibility when it comes to recruitment and allows for new Councilmembers to participate in the appointment process.
Moved by Councilmember Finlay, seconded by Councilmember Martin Del Campo and carried by the following vote of the Council to approve the first reading of Ordinance No. 923.
AYES: FINLAY, KANG, LEWIS, SCHULZ, MARTIN DEL CAMPO, GARCIA, TRUONG
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
C. Approval of Agreement with Evan Brooks Associates, Inc. to Provide Grant Research, Writing and Administration Services
Management Analyst Nuñez provided background information on the need for grant research, writing and administration services to support the execution of projects detailed in the approved Five-Year Capital Improvement Project (CIP) FY 2024/25 - 2028/29. He responded to questions stating the logistics of the services that are outlined in the proposed agreement and provided examples of past work the vendor has done for the City.
Moved by Councilmember Finlay, seconded by Councilmember Martin Del Campo and carried by the following vote of the Council to approve the first reading of Ordinance No. 923.
AYES: FINLAY, KANG, LEWIS, SCHULZ, MARTIN DEL CAMPO, GARCIA, TRUONG
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
D. Consideration to Approve a Letter of Commitment (LOC) for the Digital Equity Competitive Grant Program
Assistant to the City Manager Rangel addressed the City Council’s goal of closing the digital divide and explained the benefits of working with the Intergovernmental Broadband Coordinating Committee (IBCC) to be a subrecipient of the LA County Digital Competitive Grant application.
He shared the focus of the grant application will be internet and device distribution events and summarized the funding allocation for various activities if awarded.
Discussion ensued regarding IBCC’s role and the formula used to allocate the amount of funding for the City of Duarte. Assistant to the City Manager Rangel clarified the focus of the grant is to improve digital literacy and distribute hardware devices, while the study conducted the City’s consultant addresses broadband infrastructure. He also provided additional information on the logistics of what each device offers, how the devices will be distributed, and to whom.
Moved by Councilmember Finlay, seconded by Councilmember Garcia and carried by the following vote of the Council to authorize the City Manager to execute a letter of commitment for the Digital Equity Competitive Grant Program.
AYES: FINLAY, KANG, LEWIS, SCHULZ, MARTIN DEL CAMPO, GARCIA, TRUONG
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14 9/10/2024 – PAGE 5
15. CONTINUATION OF ORAL COMMUNICATIONS
None.
16. ITEMS FROM CITY COUNCIL/HOUSING AUTHORITY/FINANCING
AUTHORITY MEMBERS AND CITY MANAGER/EXECUTIVE
DIRECTOR/REPORTS OF MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3
City Manager Villalobos reported he attended the Duarte Chamber Board Special Meeting to introduce the City’s consultant Stratiscope; attended the press conference with Senator Rubio as she awarded funding to the cities of Azusa, Duarte and Irwindale for the work done at the riverbed; and also sat in on the Metro meeting regarding the TAP-to-Exit Program.
Councilmember Martin Del Campo announced she attended the Duarte Troop 185 Eagle Scout ceremony where they recognized four scouts for achieving the highest rank.
Councilmember Schulz shared appreciation for the updates regarding the fires from the Public Safety Department and Director of Public Safety Breceda.
Councilmember Finlay also thanked Director of Public Safety Breceda for the updates and inquired about the status of the LA County Sheriff’s contract and the liability trust fund. City Manager Villalobos clarified that the meeting to discuss that information will occur in the near future.
Councilmember Finlay also recounted her encounters while traveling.
Councilmember Lewis welcomed his colleagues back after a canceled meeting in August.
Mayor Pro Tem Garcia reminded residents of upcoming community events and extended an invitation to residents who would like to volunteer with assisting him in bringing back the Route 66 parade.
Councilmember Kang echoed his sentiments and volunteered to assist.
Mayor Truong thanked Councilmember Kang and Schulz for their work getting the riverbed encampment free. Councilmember Schulz mentioned that many of the individuals who lived in the riverbed were housed thanks to the Pathway Home program. Mayor Truong also invited community members to the City Picnic.
17. ADJOURNMENT
Councilmember Lewis requested the meeting be adjourned in memory of Jesse Ellis, longtime resident and graduate of Duarte High School; he also expressed his deepest condolences to the wife and daughters of Jesse Ellis.
At 8:34 p.m., the City Council adjourned the meeting in honor of Jesse Ellis, Duarte High School Alumni.
__________________________________
Vinh Truong, Mayor
_________________________________
Annette Juarez, City Clerk
15 ITEM: 7.D
Warrants - September 24, 2024 (CC/HA/FA)
Recommended Action:
Approve the warrants of September 24, 2024.
Attachments:
7.D - CC Warrant Register by Account 9-24-24.pdf
7.D - CC Warrant Register by Vendor 9-24-24.pdf
16 9/17/2024 11:35:25 AM Page 1 of 9
Council Warrant Register By Account
City of Duarte By Fund
Payment Dates 9/12/2024 - 9/25/2024
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Fund: 100 - GENERAL FUND
100-1405-7690 BRIAN QUANDT Planning Commission Meeting 220210 50.00 Instructor Fee-SC TaiQi-QiGong 4976 504.00
Summer 2024
100-1605-7756 CHRISTOPHER J TUCKER
Aida Torres Dues 7/01/2024 - 220199 240.00
6/30/2025
100-1205-7612 KIWANIS CLUB OF DUARTE
Cesar Garcia Dues 7/1/2025 - 220199 120.00
6/30/2025
100-1005-7640 KIWANIS CLUB OF DUARTE
A-Team Software 7/1/2024 - 4940 5,040.25
6/30/2025
100-1205-7783 CASEBOOK PBC
100-1205-7614 STAPLES Office Supplies 4971 420.67
100-1605-7740 CAPITAL ONE Splash Camp Cooking Supplies BD25-0287 34.50 100-1605-7732 CROWN TROPHY OF SANTA C… City Picnic Car Show Trophies 220195 1,003.78 100-1605-7740 CAPITAL ONE Summer Day Camp Supplies BD25-0287 448.51 Day Camp Splash Cooking Class BD25-0287 35.08
Supplies
100-1605-7740 CAPITAL ONE
Parks Make Life Better Month BD25-0287 105.50
Supplies
100-1605-7980 CAPITAL ONE
100-1605-7740 CAPITAL ONE Summer Day Camp Supplies BD25-0287 15.94 100-1605-7733 SMART & FINAL Senior Ctr Supplies 4969 214.16 100-1610-7618 SMART & FINAL Senior Ctr Supplies 4969 165.04 100-1605-7735 CAPITAL ONE Duarte Survivor Event Supplies BD25-0287 68.51 100-1205-7614 STAPLES Office Supplies 4971 330.60
100-1605-7733 SMART & FINAL Senior Ctr Supplies 4969 344.01 100-1605-7745 CARLOS I RODRIGUEZ TC boxing Show Belts 220211 280.00 Crossing Guard Srvcs 8/4/2024 4934 2,712.06
- 8/17/2024
100-1205-7782 ALL CITY MANAGEMENT SERV…
Westminster Gardens Specific 220207 7,787.18
Plan 7/2024 (R101010)
100-2121 MOORE IACOFANO GOLTSMA… 202417-dep-Westminister Ga… City Yard Ice Machine 4950 437.24
Maintenance
100-1610-7652 IMS REFRIGERATION INC
(2) CH/PS/SC/TC Copier Lease 220189 1,753.96
9/01/2024 - 9/30/2024
100-1825-7630 CANON FINANCIAL SERVICES I…
(2) CH/PS/SC/TC Copier Maint 220189 1,040.10
7/01/2024 - 7/31/2024
100-1825-7631 CANON FINANCIAL SERVICES I…
Finance Mgr Printer Maint 220190 30.13
7/23/24 - 8/22/24
100-1825-7631 CANON SOLUTIONS AMERICA …
100-1005-7980 SHAFFER AWARDS City Council Name Badges 220212 125.35 Underground Tank FY25 220203 2,613.00
LACO/CUPA Fees
100-1410-7656 LOS ANGELES COUNTY FIRE D…
Instructor Fee-Ballet/Culinary 4978 1,204.00
Kids S2 Summer 2024
100-1605-7736 JOVANA VILLEGAS
100-1610-7618 ULINE INC Under Table Umbrella Bases 4977 1,012.78 Public Safety HVAC 220185 168.00
Maintenance
100-1610-7652 AIR-TRO INC
PS Stafff Meeting Supplies 4930 7.89
(Target)
100-1205-7610 U.S. BANK
PS Staff Meeting Supplies 4930 15.58
(Target)
100-1205-7610 U.S. BANK
100-1205-7614 U.S. BANK Office Supplies (Amazon) 4930 7.71 100-1205-7614 U.S. BANK Office Supplies (Target) 4930 16.53 100-1205-7615 U.S. BANK EOC Device Adapter (Amazon) 4930 11.01 100-1205-7615 U.S. BANK EOC Paper Holders (Amazon) 4930 136.28 100-1205-7615 U.S. BANK EOC Equipment Tags (Amazon) 4930 41.00 100-1205-7615 U.S. BANK EOC Equipment (Amazon) 4930 550.15 100-1205-7779 U.S. BANK DART Trip Supplies (Target) 4930 9.99 17 Council Warrant Register By Account Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:25 AM Page 2 of 9
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount DART Trip Meal 7/26/2024 4930 127.85
(Jersey Mikes)
100-1205-7779 U.S. BANK
DART Event Meal 8/23/2024 4930 150.38
(Chick Fil A)
100-1205-7779 U.S. BANK
DART Meeting Supplies 4930 15.60
8/01/2024 (Target)
100-1205-7779 U.S. BANK
DART Meeting 7/29/2024 4930 61.45
(Little Caesars)
100-1205-7779 U.S. BANK
DART Meeting Supplies 4930 33.05
8/01/2024 (Best Buy)
100-1205-7779 U.S. BANK
DART Officer Banquet 8/15/24 4930 184.67
(Ramen Yukinoya)
100-1205-7779 U.S. BANK
DART Event Wireless Speaker 4930 55.11
(Amazon)
100-1205-7779 U.S. BANK
DART Meeting 8/01/2024 4930 52.85
(Little Caesars)
100-1205-7779 U.S. BANK
DART Meeting 7/31/2024 4930 44.04
(Little Caesars)
100-1205-7779 U.S. BANK
A-Team Trip Parking 7/30/24 4930 15.00
(City of HB)
100-1205-7783 U.S. BANK
A-Team Trip Supplies 7/30/24 4930 129.83
(Walmart)
100-1205-7783 U.S. BANK
A-Team Trip Meal 7/30/24 4930 203.97
(Jersey Mikes)
100-1205-7783 U.S. BANK
PS Tenant Improvement 4930 770.65
Appliance (Lowes Outlet)
100-1205-7787 U.S. BANK
Arrest of the Month Giftcard 4930 25.00
(Target)
100-1205-7980 U.S. BANK
NNO Table Rental 8/8/2024 4930 144.00
(The Fun Co)
100-1205-7980 U.S. BANK
Nat'l Night Out Supplies 4930 57.14
(Target)
100-1205-7980 U.S. BANK
CSO/AC Interviews 8/6/2024 4930 80.00
(Mezzaterranean)
100-1205-7980 U.S. BANK
NNO Giftcard-DJ Junk Scribbles 4930 100.00
(Target)
100-1205-7980 U.S. BANK
Nat'l Night Out Supplies (Smart 4930 49.05
& Final)
100-1205-7980 U.S. BANK
NNO Staff/Volunteer Dinner 4930 101.74
(Sonic)
100-1205-7980 U.S. BANK
Tobacco Sting Operation Lunch 4930 107.81
7/24/24 (Umebana)
100-1205-7980 U.S. BANK
Deputy Galvez Flowers (1-800- 4930 115.74
Flowers)
100-1205-7980 U.S. BANK
NNO Staff/Volunteer Dinner 4930 164.55
(Costco)
100-1205-7980 U.S. BANK
Tobacco Grant Operations 4958 2,636.82
7/2024
100-1205-7781 LOS ANGELES COUNTY SHERIF… 202419-Contract Law Enforc… CMD Permit Tech Printer Maint 220190 57.84
7/27/24 - 8/26/24
100-1825-7631 CANON SOLUTIONS AMERICA …
Instructor Fee-Vocal Class S3 4935 72.80
8/6/24 - 8/27/24
100-1605-7736 ARK INTERNATIONAL INC
100-1405-7969 RKA CONSULTING GROUP Engineering Plan Check 7/2024 4964 920.00 100-1405-7969 RKA CONSULTING GROUP Contract City Engineer 7/2024 4964 1,680.00 ATP Cycle 4 Ped/Bike 4964 320.00
Improvement 7/2024
100-1405-7965 RKA CONSULTING GROUP 202118-ATP Cycle 4-Professio… Watson Trail Topographic 4964 18,931.25
Survey 7/2024
100-1405-7969 RKA CONSULTING GROUP
100-1605-7733 RODOLFO CARDENAS SC Monthly Dance DJ 220191 175.00 FC Raquetball Court Light 4949 257.09
Covers
100-1610-7618 GRAINGER
Emergency Generator 4973 160.00
Inspection 8/21/24
100-1410-7656 SUNWEST ENGINEERING
18 Council Warrant Register By Account Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:25 AM Page 3 of 9
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Advance-Duarte Family Feud 220205 1,900.00
Fun
100-1500 MARILYN MAYS
100-1205-7762 CALE AMERICA INC WTP Fees 8/2024 4939 424.86 Employee Labor Day Event 4961 88.09
Raffle Prizes
100-1020-7711 KRISTEN PETERSEN
DART Events Expense 4975 489.86
Reimbursement
100-1205-7779 AIDA TORRES
A-Team Event Expense 4975 110.24
Reimbursement
100-1205-7783 AIDA TORRES
Code Enforcement Officers 220193 198.08
Uniforms
100-1205-7636 CONDOR ELITE INC
Election Services-Translation of 4951 70.75
Notices
100-1010-7651 INTERNATIONAL EFFECTIVENE…
Instructor Fee-Karate Summer 4932 3,570.00
2024
100-1605-7736 360 MARITAL ARTS ACADEMY …
100-1410-7815 BRIGHTVIEW LANDSCAPE SER… Brush Clearance-Brookridge Rd 4938 5,928.60 PO Pkg Lot Landscape 4959 312.00
Maintenance 8/2024
100-1020-7724 MARIPOSA LANDSCAPES INC
Greenbank Ave Brush 4959 76.00
Clearance 8/2024
100-1410-7815 MARIPOSA LANDSCAPES INC
Duarte Wilderness Park Brush 4959 2,080.00
Clearance 8/2024
100-1410-7815 MARIPOSA LANDSCAPES INC
Sports Parks (2) Landscape 4959 3,426.72
Maintenance 8/2024
100-1415-7916 MARIPOSA LANDSCAPES INC
Small Business Economic 4972 5,000.00
Development Planning
100-1020-7710 STRATISCOPE INC
Municipal Code Supplement 4943 635.20
Update
100-1010-7612 CIVICPLUS LLC
Facility Pest/Rodent/Mosquito 4980 793.76
Control 8/2024
100-1610-7652 WESTERN EXTERMINATOR C…
100-1010-7670 SOUTHERN CALIFORNIA NEWS…Legal Advertising 8/2024 4970 1,873.34 CMD Intern/FC Printer Maint 220190 88.13
5/31/24 - 8/30/24
100-1825-7631 CANON SOLUTIONS AMERICA …
100-1805-7654 LSL CPAs FY24 Annual GASB 68 Report 220200 1,180.00 100-1405-7800 CHARLES ABBOTT ASSOCIATES…Building & Safety Srvcs 8/2024 4941 22,768.45 100-1205-7655 THOMSON REUTERS-WEST P… EOC Software 8/2024 4974 226.39 Real Estate Advisory Services 4956 6,495.00
8/2024
100-1405-7975 LEE & ASSOCIATES - PASADEN…
City Hall Janitorial Services 4952 1,773.47
9/2024
100-1610-7652 INX BUILDING MAINTENANCE
100-1205-7783 RAYMOND ABERNATHY A-Team Youth Support 9/2024 4933 6,700.00 100-1205-7636 FSP DESIGNS Public Safety Uniforms 4947 216.00 SB1383 Implementation 4963 2,257.50
Consulting 8/2024
100-1825-7687 R3 CONSULTING GROUP
CH/Yard Alarm/Camera 4962 191.22
Monitoring 10/2024
100-1610-7652 POST ALARM SYSTEMS
100-1410-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 8/2024 220214 4,610.87 100-1605-7733 RUBEN VIOLA Sept/Oct Senior Ctr Newsletter 220216 818.61 Live-Switching & Recording of 4936 300.00
CC Mtg 8/13/2024
100-1020-7726 BAKERS MAN PRODUCTIONS L…
100-1610-7636 CINTAS CORPORATION #693 Facility Maintenance Uniforms 4942 13.24 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4942 45.52 100-1605-7735 SMART & FINAL TC BBQ Event Supplies 4969 291.25 100-1810-7660 CMC LIVESCAN & NOTARY SE… Livescan Services 8/2024 4944 25.00 100-1610-7618 SIGNAL HILL AUTO ENTERPRIS… Building Maintenance Supplies 4967 501.09 100-1605-7733 SMART & FINAL Senior Ctr Supplies 4969 108.85 Building Plans Storage BD25-0286 552.20
9/1/2024 - 9/30/2024
100-1405-7800 LIFE STORAGE #530
Building Plans Storage BD25-0285 565.20
9/1/2024 - 9/30/2024
100-1405-7800 LIFE STORAGE #530
100-1605-7733 SMART & FINAL Senior Ctr Supplies 4969 266.23 ADA LIFT Actuator for Training 4965 1,308.89
Pool
100-1610-7616 SCP DISTRIBUTORS LLC
19 Council Warrant Register By Account Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:25 AM Page 4 of 9
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Gsuite accessduarte.com BD25-0288 2,046.92
8/1/24 - 8/31/24
100-1815-7632 GOOGLE LLC
Corner Grate For Competition 4965 487.98
Pool
100-1610-7616 SCP DISTRIBUTORS LLC
CalPers Payroll Adjustment 220188 36.99
Training
100-1805-7610 JOSIE BELLO-STREFF
100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 4948 1,129.09 100-1825-7626 FEDEX Document Delivery 220197 21.66
100-1805-7614 STAPLES Office Supplies 4971 272.94
100-1825-7613 STAPLES Copier Paper 4971 151.36
100-1605-7733 SMART & FINAL SC Beach Trip Supplies 4969 294.25 Admin Citation Processing 4945 1,165.90
8/2024
100-1205-7761 DATA TICKET INC
100-1205-7761 DATA TICKET INC DUI Processing 8/2024 4945 34.00 Septermber 2024 Courier Pick- 4966 339.63
up
100-1805-7653 SECTRAN SECURITY INC
100-1605-7733 SMART & FINAL SC Beach Trip Supplies 4969 228.26 Grace Napolitano Award 220212 55.30
Plaque
100-1010-7980 SHAFFER AWARDS
Contract Cities Fall Conf 220215 209.26
Expense Reimbursement
100-1010-7610 BRIAN VILLALOBOS
100-1205-7761 ALHAMBRA SUPERIOR COURT Citation Tax Revenue 8/2024 220186 7,130.25 100-2124 EMMA MENDEZ Gazebo Rent Deposit Refund 220206 50.00 Refund-Pickleball #11027 220196 79.00
(9/4/24-10/8/24)
100-4801 VERONICA EYO
100-4806 JAMES SMITH Excursion Cancellation Refund 220213 30.00 100-1610-7636 CINTAS CORPORATION #693 Facility Maintenance Uniforms 4942 25.69 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4942 9.31 DART Participation DHS Back to 4975 33.51
School Night
100-1205-7779 AIDA TORRES
100-1205-7783 AIDA TORRES A-Team School Visits Candy 4975 12.59 100-1605-7732 STEVEN CHACON City Picnic Entertainment 220179 500.00 100-1605-7732 PATRICK GREEN City Picnic Entertainment 220181 500.00 100-1605-7732 RAMON SANTILLAN JR City Picnic Entertainment 220182 500.00 100-1605-7732 JIM TULLIO City Picnic Entertainment 220183 500.00 100-1605-7732 RAY GONZALES City Picnic Entertainment 220180 500.00 100-1605-7732 ROBERT TULLIO City Picnic Entertainment 220184 500.00 SC Rent Deposit Refund 220201 500.00
7/27/2024
100-2120 TIM LANG
Pool Rent Deposit Refund 4957 200.00
9/1/2024
100-2120 TERRY LIN
SC Rent Deposit Refund 220204 500.00
8/31/2024
100-2120 MIGUEL LUNA JR
ROP Bldg Rent Deposit Refund 220202 150.00
9/8/2024
100-2120 JESSICA LOPEZ
ROP Bldg Rent Extra Time 220202 -40.25
9/8/2024
100-4404 JESSICA LOPEZ
Pool Rent Deposit Refund 220217 200.00
8/31/2024
100-2120 KIMBERLY YRIGOYEN
Pool Rent Deposit Refund 220209 200.00
9/8/2024
100-2120 LAURA ORTIZ
100-1815-7965 MAXTREME INC IT Helpdesk 9/2024 4960 12,500.00 Fund 100 - GENERAL FUND Total: 166,435.02
Fund: 220 - GAS TAX FUN
4th of July Event Message 4953 1,319.54
Board Rental
220-2225-7980 JCL TRAFFIC SERVICES
Highland Ave Promenade 4968 43.64
Landscape Design Expenses
220-2205-8100 SITE DESIGN STUDIO INC 202106-2205-8100-Highland P… Highland Promenade 4954 14,045.00
Design/Const Plan 7/1-
8/30/2024
220-2205-8100 KHR ASSOCIATES 202106-2205-8100-Highland P… 220-2205-8060 WEST COAST ARBORISTS INC Tree & Stump Removal 4979 2,314.10 20 Council Warrant Register By Account Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:25 AM Page 5 of 9
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Highland Ave Promenade 4968 252.14
Landscape Design
220-2205-8100 SITE DESIGN STUDIO INC 202106-2205-8100-Highland P… Highland Ave Promenade 4968 25,500.00
Landscape Design 8/1-9/3/24
220-2205-8100 SITE DESIGN STUDIO INC 202106-2205-8100-Highland P… Fund 220 - GAS TAX FUN Total: 43,474.42
Fund: 225 - SB-1, Road Maintenance/Rehab Fund
Retention-FY24 Street Rehab 220187 23,081.32
Project
225-2127 ALL AMERICAN ASPHALT 202407/225-2127-Retention-… Fund 225 - SB-1, Road Maintenance/Rehab Fund Total: 23,081.32 Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
240-2410-7662 COUNTY OF LOS ANGELES AGR…Parks Gopher Control 7/2024 220194 393.33 240-2425-7660 BEE REMOVERS Bee Removal-2591 Starcrest 4937 140.00 Parks (14) Landscape 4959 15,723.51
Maintenance 8/2024
240-2410-7915 MARIPOSA LANDSCAPES INC
City Facilities (4) Landscape 4959 2,733.32
Maintenance 8/2024
240-2410-7915 MARIPOSA LANDSCAPES INC
Misc Locations (8) Landscape 4959 1,509.99
Maintenance 8/2024
240-2410-7915 MARIPOSA LANDSCAPES INC
Medians/Pkwys (19) Landscape 4959 8,312.45
Maintenance 8/2024
240-2410-7917 MARIPOSA LANDSCAPES INC
Tree Wells (12) Landscape 4959 459.54
Maintenance 8/2024
240-2410-7917 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 491.67
8/2024
240-2420-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 1,416.67
8/2024
240-2421-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 693.80
8/2024
240-2422-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 1,125.00
8/2024
240-2423-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 775.01
8/2024
240-2424-7914 MARIPOSA LANDSCAPES INC
Hearthstone Brush Clearance 4959 1,166.67
8/2024
240-2425-7913 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 416.67
8/2024
240-2425-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 333.33
8/2024
240-2426-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 891.67
8/2024
240-2427-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 891.67
8/2024
240-2431-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 1,175.00
8/2024
240-2432-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 750.00
8/2024
240-2433-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 500.00
8/2024
240-2434-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 4959 750.00
8/2024
240-2435-7914 MARIPOSA LANDSCAPES INC
Ridgecrest Brush Clearance 4959 708.33
8/2024
240-2435-7918 MARIPOSA LANDSCAPES INC
240-2410-7909 WEST COAST ARBORISTS INC Tree & Stump Removal 4979 6,870.40 Ridgecrest Storm Drain Clean- 4938 3,906.29
up
240-2435-7920 BRIGHTVIEW LANDSCAPE SER…
240-2410-7888 LANDSCAPE WAREHOUSE III Irrigation Repairs-Encanto Park 4955 444.98 Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 52,579.30 Fund: 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND
290-2905-7785 LOS ANGELES COUNTY SHERIF…3rd of July Fireworks Show 4958 15,377.16 290-2905-7785 LOS ANGELES COUNTY SHERIF…4th of July Enforcement 4958 4,594.47 Fund 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND Total: 19,971.63 21 Council Warrant Register By Account Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:25 AM Page 6 of 9
Account Number Vendor Name Description (Item) Payment Number Project Account Key Amount Fund: 440 - PROPOSITION A TRANSIT FUND
440-4405-7673 OCCUPATIONAL HEALTH CEN… Drug/Alcohol Test 8/14/2024 220208 153.00 65th Installment of 3rd Bus 4946 3,887.05
8/2024
440-4405-8013 FOOTHILL TRANSIT
440-4405-7960 FOOTHILL TRANSIT Duarte Local Service 7/2024 4946 19,870.32 440-5004 FOOTHILL TRANSIT Duarte Local Service 7/2024 4946 -873.36 Fuel-Transportation Dept 220192 123.13
8/2024
440-4405-7650 CGAA INC
440-4405-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 8/2024 220214 433.96 Fund 440 - PROPOSITION A TRANSIT FUND Total: 23,594.10
Fund: 460 - PROPOSITION C TRANSIT FUND
65th Installment of 3rd Bus 4946 3,180.31
8/2024
460-4605-8013 FOOTHILL TRANSIT
460-4605-7960 FOOTHILL TRANSIT Duarte Local Service 7/2024 4946 16,257.53 460-5004 FOOTHILL TRANSIT Duarte Local Service 7/2024 4946 -714.57 460-4605-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 8/2024 220214 379.72 Fund 460 - PROPOSITION C TRANSIT FUND Total: 19,102.99
Fund: 470 - MEASURE R LR TRANSIT FUND
Retention-FY24 Street Rehab 220187 13,250.00
Project
470-2127 ALL AMERICAN ASPHALT 202407/470-2127-Retention-… Fund 470 - MEASURE R LR TRANSIT FUND Total: 13,250.00
Fund: 475 - MEASURE M LR TRANSIT FUND
Retention-FY24 Street Rehab 220187 19,959.95
Project
475-2127 ALL AMERICAN ASPHALT 202407/475-2127-Retention-S… Fund 475 - MEASURE M LR TRANSIT FUND Total: 19,959.95
Fund: 490 - MEASURE W (WATER/STORMWATER)
FY23 Harbor Toxic Upstream 220198 1,294.59
Fees
490-4905-7980 GWMA
FY24 Harbor Toxic Upstream 220198 1,488.77
Fees
490-4905-7980 GWMA
NPDES Commercial Facilities 4964 2,520.00
Inspections 7/2024
490-4905-7980 RKA CONSULTING GROUP
Fund 490 - MEASURE W (WATER/STORMWATER) Total: 5,303.36 Grand Total: 386,752.09
22 Council Warrant Register By Account Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:25 AM Page 7 of 9
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 166,435.02
220 - GAS TAX FUN 43,474.42
225 - SB-1, Road Maintenance/Rehab Fund 23,081.32
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 52,579.30
290 - SUPPLEMENTAL LAW ENFORCEMENT FUND 19,971.63
440 - PROPOSITION A TRANSIT FUND 23,594.10
460 - PROPOSITION C TRANSIT FUND 19,102.99
470 - MEASURE R LR TRANSIT FUND 13,250.00
475 - MEASURE M LR TRANSIT FUND 19,959.95
490 - MEASURE W (WATER/STORMWATER) 5,303.36
Grand Total: 386,752.09
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 120.00
100-1005-7980 Other Expenses 125.35
100-1010-7610 Travel, Mtgs & Conf 209.26
100-1010-7612 Publications and Dues 635.20
100-1010-7651 Election Services 70.75
100-1010-7670 Legal Notices 1,873.34
100-1010-7980 Other Expenses 55.30
100-1020-7710 Chamber Of Commerce 5,000.00
100-1020-7711 Employee Recognition C… 88.09
100-1020-7724 Post Office Parking 312.00
100-1020-7726 Council Cablecasting 300.00
100-1205-7610 Travel, Mtgs & Conf 23.47
100-1205-7612 Publications and Dues 240.00
100-1205-7614 Office Supplies 775.51
100-1205-7615 Emergency Supplies 738.44
100-1205-7636 Uniforms 414.08
100-1205-7655 Emergency Services 226.39
100-1205-7761 Parking Ticket Collect 8,330.15
100-1205-7762 Parking Pass Kiosk Costs 424.86
100-1205-7779 Youth Programs 1,258.36
100-1205-7781 Contract Law Enforceme… 2,636.82
100-1205-7782 Crossing Guard Contract… 2,712.06
100-1205-7783 A-Team Program 12,211.88
100-1205-7787 Public Safety Cntr Lease 770.65
100-1205-7980 Other Expenses 945.03
100-1405-7690 Planning Commission 50.00
100-1405-7800 Building Department Ser… 23,885.85
100-1405-7965 Professional Services 320.00
100-1405-7969 City Engineer 21,531.25
100-1405-7975 Economic Development … 6,495.00
100-1410-7656 Emergency Generator 2,773.00
100-1410-7814 Graffiti Removal 4,610.87
100-1410-7815 Brush Clearance 8,084.60
100-1415-7916 Landscape-Sport Park 3,426.72
100-1500 Advances 1,900.00
100-1605-7732 City Picnic 4,003.78
100-1605-7733 Senior Center 2,449.37
100-1605-7735 Teen Center 359.76
100-1605-7736 Youth & Adult Recreatio… 4,846.80
100-1605-7740 Day Camps 534.03
100-1605-7745 Boxing Program 280.00
100-1605-7756 Senior Recreation Classes 504.00
100-1605-7980 Other Expenses 105.50
23 Council Warrant Register By Account Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:25 AM Page 8 of 9
Account Summary
Account Number Account Name Payment Amount
100-1610-7616 Pool Supplies 1,796.87
100-1610-7617 Pool Chemicals 1,129.09
100-1610-7618 Building Supplies 1,936.00
100-1610-7636 Uniforms 38.93
100-1610-7652 Building Maint Services 3,418.52
100-1805-7610 Travel, Mtgs & Conf 36.99
100-1805-7614 Office Supplies 272.94
100-1805-7653 Bank Charges 339.63
100-1805-7654 Audit Services 1,180.00
100-1810-7660 Other Services 25.00
100-1815-7632 Software 2,046.92
100-1815-7965 Professional Services 12,500.00
100-1825-7613 Duplications And Photos 151.36
100-1825-7626 Postage 21.66
100-1825-7630 Equipment Lease 1,753.96
100-1825-7631 Equipment Maintenance 1,216.20
100-1825-7687 Waste Mgmt Services 2,257.50
100-2120 Refundable Deposits 1,750.00
100-2121 Pass Through Deposits 7,787.18
100-2124 Gazebo Refundable Dep… 50.00
100-4404 Other Building Rentals -40.25
100-4801 Youth & Adult Recreatio… 79.00
100-4806 Excursion Fees 30.00
220-2205-8060 Sidewalk Improvements … 2,314.10
220-2205-8100 Other Capital Improvem… 39,840.78
220-2225-7980 Other Expenses 1,319.54
225-2127 Retention Payable 23,081.32
240-2410-7662 Other Serv-Citywide 393.33
240-2410-7888 Repairs-Citywide 444.98
240-2410-7909 Tree Trim-Residential 6,870.40
240-2410-7915 Landscape-Citywide 19,966.82
240-2410-7917 Landscape-Medians 8,771.99
240-2420-7914 Landscape Maintenance 491.67
240-2421-7914 Landscape Maintenance 1,416.67
240-2422-7914 Landscape Maintenance 693.80
240-2423-7914 Landscape Maintenance 1,125.00
240-2424-7914 Landscape Maintenance 775.01
240-2425-7660 Other Services 140.00
240-2425-7913 Brush Clearance 1,166.67
240-2425-7914 Landscape Maintenance 416.67
240-2426-7914 Landscape Maintenance 333.33
240-2427-7914 Landscape Maintenance 891.67
240-2431-7914 Landscape Maintenance 891.67
240-2432-7914 Landscape Maintenance 1,175.00
240-2433-7914 Landscape Maintenance 750.00
240-2434-7914 Landscape Maintenance 500.00
240-2435-7914 Landscape Maintenance 750.00
240-2435-7918 Fuel Modification 708.33
240-2435-7920 Debris Basin/Storm Drain… 3,906.29
290-2905-7785 Special Events Patrol 19,971.63
440-4405-7650 Vehicle Maintenance 123.13
440-4405-7673 Physical Exams 153.00
440-4405-7814 Graffiti Removal 433.96
440-4405-7960 Foothill Transit Operatio… 19,870.32
440-4405-8013 Vehicles (Capital) 3,887.05
440-5004 Other Revenue -873.36
460-4605-7814 Graffiti Removal 379.72
460-4605-7960 Foothill Tranist Operatio… 16,257.53
24 Council Warrant Register By Account Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:25 AM Page 9 of 9
Account Summary
Account Number Account Name Payment Amount
460-4605-8013 Vehicles (Capital) 3,180.31
460-5004 Other Revenue -714.57
470-2127 Retention Payable 13,250.00
475-2127 Retention Payable 19,959.95
490-4905-7980 Other Expenses 5,303.36
Grand Total: 386,752.09
Project Account Summary
Project Account Key Payment Amount
**None** 279,876.04
202106-2205-8100-Highland Promenade Measure M 39,840.78 202118-ATP Cycle 4-Professional Svcs 320.00
202407/225-2127-Retention-2024 St Rehab Project 23,081.32 202407/470-2127-Retention-2024 Street Rehab 13,250.00
202407/475-2127-Retention-Street Improv-FY24 19,959.95
202417-dep-Westminister Garden Specific Plan & EIR 7,787.18 202419-Contract Law Enforcement-Tobacco Grant 2,636.82
Grand Total: 386,752.09
25 9/17/2024 11:35:45 AM Page 1 of 13
Council Warrant Register By Vendor
City of Duarte By Fund
Payment Dates 9/12/2024 - 9/25/2024
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Fund: 100 - GENERAL FUND
Vendor: 6393 - 360 MARITAL ARTS ACADEMY INC
Instructor Fee-Karate Summer 827 3,570.00
2024
100-1605-7736 360 MARITAL ARTS ACADEMY …
Vendor 6393 - 360 MARITAL ARTS ACADEMY INC Total: 3,570.00 Vendor: 1388 - AIDA TORRES
DART Events Expense 8/4-8/17/2024 489.86
Reimbursement
100-1205-7779 AIDA TORRES
A-Team Event Expense 8/4-8/17/2024 110.24
Reimbursement
100-1205-7783 AIDA TORRES
DART Participation DHS Back to 8/27/2024 33.51
School Night
100-1205-7779 AIDA TORRES
100-1205-7783 AIDA TORRES A-Team School Visits Candy 8/27/2024 12.59 Vendor 1388 - AIDA TORRES Total: 646.20
Vendor: 2061 - AIR-TRO INC
Public Safety HVAC 447916 168.00
Maintenance
100-1610-7652 AIR-TRO INC
Vendor 2061 - AIR-TRO INC Total: 168.00
Vendor: 3661 - ALHAMBRA SUPERIOR COURT
100-1205-7761 ALHAMBRA SUPERIOR COURT Citation Tax Revenue 8/2024 9092024 7,130.25 Vendor 3661 - ALHAMBRA SUPERIOR COURT Total: 7,130.25
Vendor: 6117 - ALL CITY MANAGEMENT SERVICE INC
Crossing Guard Srvcs 8/4/2024 94912 2,712.06
- 8/17/2024
100-1205-7782 ALL CITY MANAGEMENT SERV…
Vendor 6117 - ALL CITY MANAGEMENT SERVICE INC Total: 2,712.06 Vendor: 6429 - ARK INTERNATIONAL INC
Instructor Fee-Vocal Class S3 8272024 72.80
8/6/24 - 8/27/24
100-1605-7736 ARK INTERNATIONAL INC
Vendor 6429 - ARK INTERNATIONAL INC Total: 72.80
Vendor: 6653 - BAKERS MAN PRODUCTIONS LLC
Live-Switching & Recording of 408331 300.00
CC Mtg 8/13/2024
100-1020-7726 BAKERS MAN PRODUCTIONS L…
Vendor 6653 - BAKERS MAN PRODUCTIONS LLC Total: 300.00
Vendor: 6469 - BRIAN QUANDT
100-1405-7690 BRIAN QUANDT Planning Commission Meeting 3/18/2024 50.00 Vendor 6469 - BRIAN QUANDT Total: 50.00
Vendor: 1003 - BRIAN VILLALOBOS
Contract Cities Fall Conf 9/6/24-9/8/24 209.26
Expense Reimbursement
100-1010-7610 BRIAN VILLALOBOS
Vendor 1003 - BRIAN VILLALOBOS Total: 209.26
Vendor: 3889 - BRIGHTVIEW LANDSCAPE SERVICES INC
100-1410-7815 BRIGHTVIEW LANDSCAPE SER… Brush Clearance-Brookridge Rd 9062162 5,928.60 Vendor 3889 - BRIGHTVIEW LANDSCAPE SERVICES INC Total: 5,928.60 Vendor: 5559 - CALE AMERICA INC
100-1205-7762 CALE AMERICA INC WTP Fees 8/2024 182044 424.86 Vendor 5559 - CALE AMERICA INC Total: 424.86
Vendor: 5719 - CANON FINANCIAL SERVICES INC
(2) CH/PS/SC/TC Copier Lease 34592388 1,753.96
9/01/2024 - 9/30/2024
100-1825-7630 CANON FINANCIAL SERVICES I…
(2) CH/PS/SC/TC Copier Maint 34592388 1,040.10
7/01/2024 - 7/31/2024
100-1825-7631 CANON FINANCIAL SERVICES I…
Vendor 5719 - CANON FINANCIAL SERVICES INC Total: 2,794.06 26 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 2 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 5720 - CANON SOLUTIONS AMERICA INC
Finance Mgr Printer Maint 6009060419 30.13
7/23/24 - 8/22/24
100-1825-7631 CANON SOLUTIONS AMERICA …
CMD Permit Tech Printer Maint 6009099283 57.84
7/27/24 - 8/26/24
100-1825-7631 CANON SOLUTIONS AMERICA …
CMD Intern/FC Printer Maint 6009139816 88.13
5/31/24 - 8/30/24
100-1825-7631 CANON SOLUTIONS AMERICA …
Vendor 5720 - CANON SOLUTIONS AMERICA INC Total: 176.10 Vendor: 6229 - CAPITAL ONE
100-1605-7740 CAPITAL ONE Splash Camp Cooking Supplies 00153 34.50 100-1605-7740 CAPITAL ONE Summer Day Camp Supplies 24030 448.51 Day Camp Splash Cooking Class 04161 35.08
Supplies
100-1605-7740 CAPITAL ONE
Parks Make Life Better Month 50950 105.50
Supplies
100-1605-7980 CAPITAL ONE
100-1605-7740 CAPITAL ONE Summer Day Camp Supplies 02511 15.94 100-1605-7735 CAPITAL ONE Duarte Survivor Event Supplies 00259 68.51 Vendor 6229 - CAPITAL ONE Total: 708.04
Vendor: 6534 - CARLOS I RODRIGUEZ
100-1605-7745 CARLOS I RODRIGUEZ TC boxing Show Belts 009 280.00 Vendor 6534 - CARLOS I RODRIGUEZ Total: 280.00
Vendor: 6668 - CASEBOOK PBC
A-Team Software 7/1/2024 - 3381 5,040.25
6/30/2025
100-1205-7783 CASEBOOK PBC
Vendor 6668 - CASEBOOK PBC Total: 5,040.25
Vendor: 5120 - CHARLES ABBOTT ASSOCIATES INC
100-1405-7800 CHARLES ABBOTT ASSOCIATES…Building & Safety Srvcs 8/2024 67815 22,768.45 Vendor 5120 - CHARLES ABBOTT ASSOCIATES INC Total: 22,768.45 Vendor: 5586 - CHRISTOPHER J TUCKER
Instructor Fee-SC TaiQi-QiGong 10-6252024 504.00
Summer 2024
100-1605-7756 CHRISTOPHER J TUCKER
Vendor 5586 - CHRISTOPHER J TUCKER Total: 504.00
Vendor: 5140 - CINTAS CORPORATION #693
100-1610-7636 CINTAS CORPORATION #693 Facility Maintenance Uniforms 4203856734 13.24 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4203856734 45.52 100-1610-7636 CINTAS CORPORATION #693 Facility Maintenance Uniforms 4204736039 25.69 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4204736039 9.31 Vendor 5140 - CINTAS CORPORATION #693 Total: 93.76
Vendor: 6427 - CIVICPLUS LLC
Municipal Code Supplement 314974 635.20
Update
100-1010-7612 CIVICPLUS LLC
Vendor 6427 - CIVICPLUS LLC Total: 635.20
Vendor: 5504 - CMC LIVESCAN & NOTARY SERVICES
100-1810-7660 CMC LIVESCAN & NOTARY SE… Livescan Services 8/2024 CMC18054 25.00 Vendor 5504 - CMC LIVESCAN & NOTARY SERVICES Total: 25.00 Vendor: 6038 - CONDOR ELITE INC
Code Enforcement Officers CO-36242 198.08
Uniforms
100-1205-7636 CONDOR ELITE INC
Vendor 6038 - CONDOR ELITE INC Total: 198.08
Vendor: 6542 - CROWN TROPHY OF SANTA CLARITA
100-1605-7732 CROWN TROPHY OF SANTA C… City Picnic Car Show Trophies 1135 1,003.78 Vendor 6542 - CROWN TROPHY OF SANTA CLARITA Total: 1,003.78 Vendor: 5501 - DATA TICKET INC
Admin Citation Processing 170050 1,165.90
8/2024
100-1205-7761 DATA TICKET INC
100-1205-7761 DATA TICKET INC DUI Processing 8/2024 170061 34.00 Vendor 5501 - DATA TICKET INC Total: 1,199.90
27 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 3 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: T4861 - EMMA MENDEZ
100-2124 EMMA MENDEZ Gazebo Rent Deposit Refund 2001952.002 50.00 Vendor T4861 - EMMA MENDEZ Total: 50.00
Vendor: 0087 - FEDEX
100-1825-7626 FEDEX Document Delivery 8-612-74509 21.66 Vendor 0087 - FEDEX Total: 21.66
Vendor: 4039 - FSP DESIGNS
100-1205-7636 FSP DESIGNS Public Safety Uniforms 12192 216.00 Vendor 4039 - FSP DESIGNS Total: 216.00
Vendor: 4690 - FULLER ENGINEERING INC
100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 151832 1,129.09 Vendor 4690 - FULLER ENGINEERING INC Total: 1,129.09
Vendor: 6181 - GOOGLE LLC
Gsuite accessduarte.com 5052962466 2,046.92
8/1/24 - 8/31/24
100-1815-7632 GOOGLE LLC
Vendor 6181 - GOOGLE LLC Total: 2,046.92
Vendor: 1092 - GRAINGER
FC Raquetball Court Light 9232061763 257.09
Covers
100-1610-7618 GRAINGER
Vendor 1092 - GRAINGER Total: 257.09
Vendor: 1614 - IMS REFRIGERATION INC
City Yard Ice Machine 55771 437.24
Maintenance
100-1610-7652 IMS REFRIGERATION INC
Vendor 1614 - IMS REFRIGERATION INC Total: 437.24
Vendor: 6291 - INTERNATIONAL EFFECTIVENESS CENTER
Election Services-Translation of 43298 70.75
Notices
100-1010-7651 INTERNATIONAL EFFECTIVENE…
Vendor 6291 - INTERNATIONAL EFFECTIVENESS CENTER Total: 70.75 Vendor: 6309 - INX BUILDING MAINTENANCE
City Hall Janitorial Services 987888 1,773.47
9/2024
100-1610-7652 INX BUILDING MAINTENANCE
Vendor 6309 - INX BUILDING MAINTENANCE Total: 1,773.47
Vendor: T4862 - JAMES SMITH
100-4806 JAMES SMITH Excursion Cancellation Refund 2001956.002 30.00 Vendor T4862 - JAMES SMITH Total: 30.00
Vendor: T4233 - JESSICA LOPEZ
ROP Bldg Rent Deposit Refund R105123 150.00
9/8/2024
100-2120 JESSICA LOPEZ
ROP Bldg Rent Extra Time R105123 -40.25
9/8/2024
100-4404 JESSICA LOPEZ
Vendor T4233 - JESSICA LOPEZ Total: 109.75
Vendor: 6665 - JIM TULLIO
100-1605-7732 JIM TULLIO City Picnic Entertainment 9/21/2024 500.00 Vendor 6665 - JIM TULLIO Total: 500.00
Vendor: 6667 - JOSIE BELLO-STREFF
CalPers Payroll Adjustment 8/28/2024 36.99
Training
100-1805-7610 JOSIE BELLO-STREFF
Vendor 6667 - JOSIE BELLO-STREFF Total: 36.99
Vendor: T3851 - JOVANA VILLEGAS
Instructor Fee-Ballet/Culinary 8272024 1,204.00
Kids S2 Summer 2024
100-1605-7736 JOVANA VILLEGAS
Vendor T3851 - JOVANA VILLEGAS Total: 1,204.00
Vendor: T3380 - KIMBERLY YRIGOYEN
Pool Rent Deposit Refund R105238 200.00
8/31/2024
100-2120 KIMBERLY YRIGOYEN
Vendor T3380 - KIMBERLY YRIGOYEN Total: 200.00
28 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 4 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 0388 - KIWANIS CLUB OF DUARTE
Aida Torres Dues 7/01/2024 - 24-007 240.00
6/30/2025
100-1205-7612 KIWANIS CLUB OF DUARTE
Cesar Garcia Dues 7/1/2025 - 24-008 120.00
6/30/2025
100-1005-7640 KIWANIS CLUB OF DUARTE
Vendor 0388 - KIWANIS CLUB OF DUARTE Total: 360.00
Vendor: 1592 - KRISTEN PETERSEN
Employee Labor Day Event 8/28/2024 88.09
Raffle Prizes
100-1020-7711 KRISTEN PETERSEN
Vendor 1592 - KRISTEN PETERSEN Total: 88.09
Vendor: T2400 - LAURA ORTIZ
Pool Rent Deposit Refund R105354 200.00
9/8/2024
100-2120 LAURA ORTIZ
Vendor T2400 - LAURA ORTIZ Total: 200.00
Vendor: 6587 - LEE & ASSOCIATES - PASADENA INC
Real Estate Advisory Services 9012024 6,495.00
8/2024
100-1405-7975 LEE & ASSOCIATES - PASADEN…
Vendor 6587 - LEE & ASSOCIATES - PASADENA INC Total: 6,495.00 Vendor: 5761 - LIFE STORAGE #530
Building Plans Storage 250942892 552.20
9/1/2024 - 9/30/2024
100-1405-7800 LIFE STORAGE #530
Building Plans Storage 250944788 565.20
9/1/2024 - 9/30/2024
100-1405-7800 LIFE STORAGE #530
Vendor 5761 - LIFE STORAGE #530 Total: 1,117.40
Vendor: 4910 - LOS ANGELES COUNTY FIRE DEPARTMENT
Underground Tank FY25 IN0451435 2,613.00
LACO/CUPA Fees
100-1410-7656 LOS ANGELES COUNTY FIRE D…
Vendor 4910 - LOS ANGELES COUNTY FIRE DEPARTMENT Total: 2,613.00 Vendor: 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
Tobacco Grant Operations 250230MR 2,636.82
7/2024
100-1205-7781 LOS ANGELES COUNTY SHERIF… 202419-Contract Law Enforc… Vendor 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT Total: 2,636.82 Vendor: 4086 - LSL CPAs
100-1805-7654 LSL CPAs FY24 Annual GASB 68 Report 64206 1,180.00 Vendor 4086 - LSL CPAs Total: 1,180.00
Vendor: 4422 - MARILYN MAYS
Advance-Duarte Family Feud 10/5/2024 1,900.00
Fun
100-1500 MARILYN MAYS
Vendor 4422 - MARILYN MAYS Total: 1,900.00
Vendor: 4434 - MARIPOSA LANDSCAPES INC
PO Pkg Lot Landscape 109562 312.00
Maintenance 8/2024
100-1020-7724 MARIPOSA LANDSCAPES INC
Greenbank Ave Brush 109562 76.00
Clearance 8/2024
100-1410-7815 MARIPOSA LANDSCAPES INC
Duarte Wilderness Park Brush 109562 2,080.00
Clearance 8/2024
100-1410-7815 MARIPOSA LANDSCAPES INC
Sports Parks (2) Landscape 109562 3,426.72
Maintenance 8/2024
100-1415-7916 MARIPOSA LANDSCAPES INC
Vendor 4434 - MARIPOSA LANDSCAPES INC Total: 5,894.72
Vendor: 4286 - MAXTREME INC
100-1815-7965 MAXTREME INC IT Helpdesk 9/2024 13756 12,500.00 Vendor 4286 - MAXTREME INC Total: 12,500.00
Vendor: T4860 - MIGUEL LUNA JR
SC Rent Deposit Refund R105017 500.00
8/31/2024
100-2120 MIGUEL LUNA JR
Vendor T4860 - MIGUEL LUNA JR Total: 500.00
29 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 5 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 5454 - MOORE IACOFANO GOLTSMAN INC
Westminster Gardens Specific 0087625 7,787.18
Plan 7/2024 (R101010)
100-2121 MOORE IACOFANO GOLTSMA… 202417-dep-Westminister Ga… Vendor 5454 - MOORE IACOFANO GOLTSMAN INC Total: 7,787.18 Vendor: 6663 - PATRICK GREEN
100-1605-7732 PATRICK GREEN City Picnic Entertainment 9/21/2024 500.00 Vendor 6663 - PATRICK GREEN Total: 500.00
Vendor: 2466 - POST ALARM SYSTEMS
CH/Yard Alarm/Camera 1721501 191.22
Monitoring 10/2024
100-1610-7652 POST ALARM SYSTEMS
Vendor 2466 - POST ALARM SYSTEMS Total: 191.22
Vendor: 6372 - R3 CONSULTING GROUP
SB1383 Implementation 123646 2,257.50
Consulting 8/2024
100-1825-7687 R3 CONSULTING GROUP
Vendor 6372 - R3 CONSULTING GROUP Total: 2,257.50
Vendor: 6664 - RAMON SANTILLAN JR
100-1605-7732 RAMON SANTILLAN JR City Picnic Entertainment 9/21/2024 500.00 Vendor 6664 - RAMON SANTILLAN JR Total: 500.00
Vendor: 6662 - RAY GONZALES
100-1605-7732 RAY GONZALES City Picnic Entertainment 9/21/2024 500.00 Vendor 6662 - RAY GONZALES Total: 500.00
Vendor: 6652 - RAYMOND ABERNATHY
100-1205-7783 RAYMOND ABERNATHY A-Team Youth Support 9/2024 TRA-6 6,700.00 Vendor 6652 - RAYMOND ABERNATHY Total: 6,700.00
Vendor: 0904 - RKA CONSULTING GROUP
100-1405-7969 RKA CONSULTING GROUP Engineering Plan Check 7/2024 35117 920.00 100-1405-7969 RKA CONSULTING GROUP Contract City Engineer 7/2024 35118 1,680.00 ATP Cycle 4 Ped/Bike 35119 320.00
Improvement 7/2024
100-1405-7965 RKA CONSULTING GROUP 202118-ATP Cycle 4-Professio… Watson Trail Topographic 35120 18,931.25
Survey 7/2024
100-1405-7969 RKA CONSULTING GROUP
Vendor 0904 - RKA CONSULTING GROUP Total: 21,851.25
Vendor: 6666 - ROBERT TULLIO
100-1605-7732 ROBERT TULLIO City Picnic Entertainment 9/21/2024 500.00 Vendor 6666 - ROBERT TULLIO Total: 500.00
Vendor: 6293 - RODOLFO CARDENAS
100-1605-7733 RODOLFO CARDENAS SC Monthly Dance DJ 9/26/2024 175.00 Vendor 6293 - RODOLFO CARDENAS Total: 175.00
Vendor: 6585 - RUBEN VIOLA
100-1605-7733 RUBEN VIOLA Sept/Oct Senior Ctr Newsletter 3419 818.61 Vendor 6585 - RUBEN VIOLA Total: 818.61
Vendor: 4909 - SCP DISTRIBUTORS LLC
ADA LIFT Actuator for Training 71665816 1,308.89
Pool
100-1610-7616 SCP DISTRIBUTORS LLC
Corner Grate For Competition 71665981 487.98
Pool
100-1610-7616 SCP DISTRIBUTORS LLC
Vendor 4909 - SCP DISTRIBUTORS LLC Total: 1,796.87
Vendor: 6277 - SECTRAN SECURITY INC
Septermber 2024 Courier Pick- 24090666 339.63
up
100-1805-7653 SECTRAN SECURITY INC
Vendor 6277 - SECTRAN SECURITY INC Total: 339.63
Vendor: 0202 - SHAFFER AWARDS
100-1005-7980 SHAFFER AWARDS City Council Name Badges 8278 125.35 Grace Napolitano Award 8295 55.30
Plaque
100-1010-7980 SHAFFER AWARDS
Vendor 0202 - SHAFFER AWARDS Total: 180.65
30 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 6 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Vendor: 6401 - SIGNAL HILL AUTO ENTERPRISES
100-1610-7618 SIGNAL HILL AUTO ENTERPRIS… Building Maintenance Supplies 073119 501.09 Vendor 6401 - SIGNAL HILL AUTO ENTERPRISES Total: 501.09 Vendor: 0209 - SMART & FINAL
100-1605-7733 SMART & FINAL Senior Ctr Supplies 671477 214.16 100-1610-7618 SMART & FINAL Senior Ctr Supplies 715222 165.04 100-1605-7733 SMART & FINAL Senior Ctr Supplies 036622 344.01 100-1605-7735 SMART & FINAL TC BBQ Event Supplies 553799 291.25 100-1605-7733 SMART & FINAL Senior Ctr Supplies 250444 108.85 100-1605-7733 SMART & FINAL Senior Ctr Supplies 267055 266.23 100-1605-7733 SMART & FINAL SC Beach Trip Supplies 028100 294.25 100-1605-7733 SMART & FINAL SC Beach Trip Supplies 334944 228.26 Vendor 0209 - SMART & FINAL Total: 1,912.05
Vendor: 0220 - SOUTHERN CALIFORNIA NEWS GROUP
100-1010-7670 SOUTHERN CALIFORNIA NEWS…Legal Advertising 8/2024 597944 1,873.34 Vendor 0220 - SOUTHERN CALIFORNIA NEWS GROUP Total: 1,873.34 Vendor: 2688 - STAPLES
100-1205-7614 STAPLES Office Supplies 6006981826 420.67 100-1205-7614 STAPLES Office Supplies 6009282549 330.60 100-1805-7614 STAPLES Office Supplies 6011569641 272.94 100-1825-7613 STAPLES Copier Paper 6011569641 151.36
Vendor 2688 - STAPLES Total: 1,175.57
Vendor: 6661 - STEVEN CHACON
100-1605-7732 STEVEN CHACON City Picnic Entertainment 9/21/2024 500.00 Vendor 6661 - STEVEN CHACON Total: 500.00
Vendor: 6626 - STRATISCOPE INC
Small Business Economic 2536 5,000.00
Development Planning
100-1020-7710 STRATISCOPE INC
Vendor 6626 - STRATISCOPE INC Total: 5,000.00
Vendor: 1610 - SUNWEST ENGINEERING
Emergency Generator SA-47597 160.00
Inspection 8/21/24
100-1410-7656 SUNWEST ENGINEERING
Vendor 1610 - SUNWEST ENGINEERING Total: 160.00
Vendor: 5307 - SUPERIOR PROPERTY SERVICES INC
100-1410-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 8/2024 18185 4,610.87 Vendor 5307 - SUPERIOR PROPERTY SERVICES INC Total: 4,610.87 Vendor: T4776 - TERRY LIN
Pool Rent Deposit Refund R104872 200.00
9/1/2024
100-2120 TERRY LIN
Vendor T4776 - TERRY LIN Total: 200.00
Vendor: 5581 - THOMSON REUTERS-WEST PUBLISHING CORP
100-1205-7655 THOMSON REUTERS-WEST P… EOC Software 8/2024 850701123 226.39 Vendor 5581 - THOMSON REUTERS-WEST PUBLISHING CORP Total: 226.39 Vendor: T4657 - TIM LANG
SC Rent Deposit Refund R104542 500.00
7/27/2024
100-2120 TIM LANG
Vendor T4657 - TIM LANG Total: 500.00
Vendor: 4484 - U.S. BANK
PS Stafff Meeting Supplies 8262024LB 7.89
(Target)
100-1205-7610 U.S. BANK
PS Staff Meeting Supplies 8262024LB 15.58
(Target)
100-1205-7610 U.S. BANK
100-1205-7614 U.S. BANK Office Supplies (Amazon) 8262024LB 7.71 100-1205-7614 U.S. BANK Office Supplies (Target) 8262024LB 16.53 100-1205-7615 U.S. BANK EOC Device Adapter (Amazon) 8262024LB 11.01 100-1205-7615 U.S. BANK EOC Equipment Tags (Amazon) 8262024LB 41.00 100-1205-7615 U.S. BANK EOC Equipment (Amazon) 8262024LB 550.15 31 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 7 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount 100-1205-7615 U.S. BANK EOC Paper Holders (Amazon) 8262024LB 136.28 DART Meeting Supplies 8262024LB 33.05
8/01/2024 (Best Buy)
100-1205-7779 U.S. BANK
DART Event Wireless Speaker 8262024LB 55.11
(Amazon)
100-1205-7779 U.S. BANK
DART Meeting 7/29/2024 8262024LB 61.45
(Little Caesars)
100-1205-7779 U.S. BANK
DART Meeting Supplies 8262024LB 15.60
8/01/2024 (Target)
100-1205-7779 U.S. BANK
DART Trip Meal 7/26/2024 8262024LB 127.85
(Jersey Mikes)
100-1205-7779 U.S. BANK
DART Event Meal 8/23/2024 8262024LB 150.38
(Chick Fil A)
100-1205-7779 U.S. BANK
DART Officer Banquet 8/15/24 8262024LB 184.67
(Ramen Yukinoya)
100-1205-7779 U.S. BANK
100-1205-7779 U.S. BANK DART Trip Supplies (Target) 8262024LB 9.99 DART Meeting 8/01/2024 8262024LB 52.85
(Little Caesars)
100-1205-7779 U.S. BANK
DART Meeting 7/31/2024 8262024LB 44.04
(Little Caesars)
100-1205-7779 U.S. BANK
A-Team Trip Meal 7/30/24 8262024LB 203.97
(Jersey Mikes)
100-1205-7783 U.S. BANK
A-Team Trip Supplies 7/30/24 8262024LB 129.83
(Walmart)
100-1205-7783 U.S. BANK
A-Team Trip Parking 7/30/24 8262024LB 15.00
(City of HB)
100-1205-7783 U.S. BANK
PS Tenant Improvement 8262024LB 770.65
Appliance (Lowes Outlet)
100-1205-7787 U.S. BANK
NNO Staff/Volunteer Dinner 8262024LB 164.55
(Costco)
100-1205-7980 U.S. BANK
NNO Table Rental 8/8/2024 8262024LB 144.00
(The Fun Co)
100-1205-7980 U.S. BANK
Deputy Galvez Flowers (1-800- 8262024LB 115.74
Flowers)
100-1205-7980 U.S. BANK
Tobacco Sting Operation Lunch 8262024LB 107.81
7/24/24 (Umebana)
100-1205-7980 U.S. BANK
NNO Staff/Volunteer Dinner 8262024LB 101.74
(Sonic)
100-1205-7980 U.S. BANK
NNO Giftcard-DJ Junk Scribbles 8262024LB 100.00
(Target)
100-1205-7980 U.S. BANK
CSO/AC Interviews 8/6/2024 8262024LB 80.00
(Mezzaterranean)
100-1205-7980 U.S. BANK
Arrest of the Month Giftcard 8262024LB 25.00
(Target)
100-1205-7980 U.S. BANK
Nat'l Night Out Supplies 8262024LB 57.14
(Target)
100-1205-7980 U.S. BANK
Nat'l Night Out Supplies (Smart 8262024LB 49.05
& Final)
100-1205-7980 U.S. BANK
Vendor 4484 - U.S. BANK Total: 3,585.62
Vendor: 5907 - ULINE INC
100-1610-7618 ULINE INC Under Table Umbrella Bases 182293570 1,012.78 Vendor 5907 - ULINE INC Total: 1,012.78
Vendor: T4859 - VERONICA EYO
Refund-Pickleball #11027 2001955.002 79.00
(9/4/24-10/8/24)
100-4801 VERONICA EYO
Vendor T4859 - VERONICA EYO Total: 79.00
Vendor: 5992 - WESTERN EXTERMINATOR COMPANY
Facility Pest/Rodent/Mosquito 446812C 793.76
Control 8/2024
100-1610-7652 WESTERN EXTERMINATOR C…
Vendor 5992 - WESTERN EXTERMINATOR COMPANY Total: 793.76 Fund 100 - GENERAL FUND Total: 166,435.02
32 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 8 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Fund: 220 - GAS TAX FUN
Vendor: 3957 - JCL TRAFFIC SERVICES
4th of July Event Message 124879 1,319.54
Board Rental
220-2225-7980 JCL TRAFFIC SERVICES
Vendor 3957 - JCL TRAFFIC SERVICES Total: 1,319.54
Vendor: 6206 - KHR ASSOCIATES
Highland Promenade 24-11278 14,045.00
Design/Const Plan 7/1-
8/30/2024
220-2205-8100 KHR ASSOCIATES 202106-2205-8100-Highland P… Vendor 6206 - KHR ASSOCIATES Total: 14,045.00
Vendor: 6602 - SITE DESIGN STUDIO INC
Highland Ave Promenade 24-08001R 43.64
Landscape Design Expenses
220-2205-8100 SITE DESIGN STUDIO INC 202106-2205-8100-Highland P… Highland Ave Promenade 24-09001R 252.14
Landscape Design
220-2205-8100 SITE DESIGN STUDIO INC 202106-2205-8100-Highland P… Highland Ave Promenade 24-08007 25,500.00
Landscape Design 8/1-9/3/24
220-2205-8100 SITE DESIGN STUDIO INC 202106-2205-8100-Highland P… Vendor 6602 - SITE DESIGN STUDIO INC Total: 25,795.78
Vendor: 1521 - WEST COAST ARBORISTS INC
220-2205-8060 WEST COAST ARBORISTS INC Tree & Stump Removal 218534 2,314.10 Vendor 1521 - WEST COAST ARBORISTS INC Total: 2,314.10
Fund 220 - GAS TAX FUN Total: 43,474.42
Fund: 225 - SB-1, Road Maintenance/Rehab Fund
Vendor: 3655 - ALL AMERICAN ASPHALT
Retention-FY24 Street Rehab 208066 23,081.32
Project
225-2127 ALL AMERICAN ASPHALT 202407/225-2127-Retention-… Vendor 3655 - ALL AMERICAN ASPHALT Total: 23,081.32
Fund 225 - SB-1, Road Maintenance/Rehab Fund Total: 23,081.32 Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
Vendor: 1060 - BEE REMOVERS
240-2425-7660 BEE REMOVERS Bee Removal-2591 Starcrest 602661 140.00 Vendor 1060 - BEE REMOVERS Total: 140.00
Vendor: 3889 - BRIGHTVIEW LANDSCAPE SERVICES INC
Ridgecrest Storm Drain Clean- 9063953 3,906.29
up
240-2435-7920 BRIGHTVIEW LANDSCAPE SER…
Vendor 3889 - BRIGHTVIEW LANDSCAPE SERVICES INC Total: 3,906.29 Vendor: 1997 - COUNTY OF LOS ANGELES AGRIC COMMR/WTS & MEASURES 240-2410-7662 COUNTY OF LOS ANGELES AGR…Parks Gopher Control 7/2024 250107 393.33 Vendor 1997 - COUNTY OF LOS ANGELES AGRIC COMMR/WTS & MEASURES Total: 393.33 Vendor: 3968 - LANDSCAPE WAREHOUSE III
240-2410-7888 LANDSCAPE WAREHOUSE III Irrigation Repairs-Encanto Park 4203074 444.98 Vendor 3968 - LANDSCAPE WAREHOUSE III Total: 444.98
Vendor: 4434 - MARIPOSA LANDSCAPES INC
Parks (14) Landscape 109562 15,723.51
Maintenance 8/2024
240-2410-7915 MARIPOSA LANDSCAPES INC
Misc Locations (8) Landscape 109562 1,509.99
Maintenance 8/2024
240-2410-7915 MARIPOSA LANDSCAPES INC
City Facilities (4) Landscape 109562 2,733.32
Maintenance 8/2024
240-2410-7915 MARIPOSA LANDSCAPES INC
Medians/Pkwys (19) Landscape 109562 8,312.45
Maintenance 8/2024
240-2410-7917 MARIPOSA LANDSCAPES INC
Tree Wells (12) Landscape 109562 459.54
Maintenance 8/2024
240-2410-7917 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 491.67
8/2024
240-2420-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 1,416.67
8/2024
240-2421-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 693.80
8/2024
240-2422-7914 MARIPOSA LANDSCAPES INC
33 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 9 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount Landscape Maintenance 109562 1,125.00
8/2024
240-2423-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 775.01
8/2024
240-2424-7914 MARIPOSA LANDSCAPES INC
Hearthstone Brush Clearance 109562 1,166.67
8/2024
240-2425-7913 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 416.67
8/2024
240-2425-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 333.33
8/2024
240-2426-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 891.67
8/2024
240-2427-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 891.67
8/2024
240-2431-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 1,175.00
8/2024
240-2432-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 750.00
8/2024
240-2433-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 500.00
8/2024
240-2434-7914 MARIPOSA LANDSCAPES INC
Landscape Maintenance 109562 750.00
8/2024
240-2435-7914 MARIPOSA LANDSCAPES INC
Ridgecrest Brush Clearance 109562 708.33
8/2024
240-2435-7918 MARIPOSA LANDSCAPES INC
Vendor 4434 - MARIPOSA LANDSCAPES INC Total: 40,824.30
Vendor: 1521 - WEST COAST ARBORISTS INC
240-2410-7909 WEST COAST ARBORISTS INC Tree & Stump Removal 218534 6,870.40 Vendor 1521 - WEST COAST ARBORISTS INC Total: 6,870.40
Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 52,579.30 Fund: 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND
Vendor: 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
290-2905-7785 LOS ANGELES COUNTY SHERIF…3rd of July Fireworks Show 250228MR 15,377.16 290-2905-7785 LOS ANGELES COUNTY SHERIF…4th of July Enforcement 250280MR 4,594.47 Vendor 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT Total: 19,971.63 Fund 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND Total: 19,971.63 Fund: 440 - PROPOSITION A TRANSIT FUND
Vendor: 6592 - CGAA INC
Fuel-Transportation Dept 1021 123.13
8/2024
440-4405-7650 CGAA INC
Vendor 6592 - CGAA INC Total: 123.13
Vendor: 3192 - FOOTHILL TRANSIT
65th Installment of 3rd Bus SI010389 3,887.05
8/2024
440-4405-8013 FOOTHILL TRANSIT
440-4405-7960 FOOTHILL TRANSIT Duarte Local Service 7/2024 SI010390 19,870.32 440-5004 FOOTHILL TRANSIT Duarte Local Service 7/2024 SI010390 -873.36 Vendor 3192 - FOOTHILL TRANSIT Total: 22,884.01
Vendor: 6317 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA 440-4405-7673 OCCUPATIONAL HEALTH CEN… Drug/Alcohol Test 8/14/2024 84146299 153.00 Vendor 6317 - OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA Total: 153.00 Vendor: 5307 - SUPERIOR PROPERTY SERVICES INC
440-4405-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 8/2024 18185 433.96 Vendor 5307 - SUPERIOR PROPERTY SERVICES INC Total: 433.96 Fund 440 - PROPOSITION A TRANSIT FUND Total: 23,594.10
Fund: 460 - PROPOSITION C TRANSIT FUND
Vendor: 3192 - FOOTHILL TRANSIT
65th Installment of 3rd Bus SI010389 3,180.31
8/2024
460-4605-8013 FOOTHILL TRANSIT
460-4605-7960 FOOTHILL TRANSIT Duarte Local Service 7/2024 SI010390 16,257.53 34 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 10 of 13
Account Number Vendor Name Description (Item) Payable Number Project Account Key Amount 460-5004 FOOTHILL TRANSIT Duarte Local Service 7/2024 SI010390 -714.57 Vendor 3192 - FOOTHILL TRANSIT Total: 18,723.27
Vendor: 5307 - SUPERIOR PROPERTY SERVICES INC
460-4605-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 8/2024 18185 379.72 Vendor 5307 - SUPERIOR PROPERTY SERVICES INC Total: 379.72 Fund 460 - PROPOSITION C TRANSIT FUND Total: 19,102.99
Fund: 470 - MEASURE R LR TRANSIT FUND
Vendor: 3655 - ALL AMERICAN ASPHALT
Retention-FY24 Street Rehab 208066 13,250.00
Project
470-2127 ALL AMERICAN ASPHALT 202407/470-2127-Retention-… Vendor 3655 - ALL AMERICAN ASPHALT Total: 13,250.00
Fund 470 - MEASURE R LR TRANSIT FUND Total: 13,250.00
Fund: 475 - MEASURE M LR TRANSIT FUND
Vendor: 3655 - ALL AMERICAN ASPHALT
Retention-FY24 Street Rehab 208066 19,959.95
Project
475-2127 ALL AMERICAN ASPHALT 202407/475-2127-Retention-S… Vendor 3655 - ALL AMERICAN ASPHALT Total: 19,959.95
Fund 475 - MEASURE M LR TRANSIT FUND Total: 19,959.95
Fund: 490 - MEASURE W (WATER/STORMWATER)
Vendor: 5579 - GWMA
FY23 Harbor Toxic Upstream HTU-22-20 1,294.59
Fees
490-4905-7980 GWMA
FY24 Harbor Toxic Upstream HTU-23-20 1,488.77
Fees
490-4905-7980 GWMA
Vendor 5579 - GWMA Total: 2,783.36
Vendor: 0904 - RKA CONSULTING GROUP
NPDES Commercial Facilities 35121 2,520.00
Inspections 7/2024
490-4905-7980 RKA CONSULTING GROUP
Vendor 0904 - RKA CONSULTING GROUP Total: 2,520.00
Fund 490 - MEASURE W (WATER/STORMWATER) Total: 5,303.36 Grand Total: 386,752.09
35 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 11 of 13
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 166,435.02
220 - GAS TAX FUN 43,474.42
225 - SB-1, Road Maintenance/Rehab Fund 23,081.32
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 52,579.30
290 - SUPPLEMENTAL LAW ENFORCEMENT FUND 19,971.63
440 - PROPOSITION A TRANSIT FUND 23,594.10
460 - PROPOSITION C TRANSIT FUND 19,102.99
470 - MEASURE R LR TRANSIT FUND 13,250.00
475 - MEASURE M LR TRANSIT FUND 19,959.95
490 - MEASURE W (WATER/STORMWATER) 5,303.36
Grand Total: 386,752.09
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 120.00
100-1005-7980 Other Expenses 125.35
100-1010-7610 Travel, Mtgs & Conf 209.26
100-1010-7612 Publications and Dues 635.20
100-1010-7651 Election Services 70.75
100-1010-7670 Legal Notices 1,873.34
100-1010-7980 Other Expenses 55.30
100-1020-7710 Chamber Of Commerce 5,000.00
100-1020-7711 Employee Recognition C… 88.09
100-1020-7724 Post Office Parking 312.00
100-1020-7726 Council Cablecasting 300.00
100-1205-7610 Travel, Mtgs & Conf 23.47
100-1205-7612 Publications and Dues 240.00
100-1205-7614 Office Supplies 775.51
100-1205-7615 Emergency Supplies 738.44
100-1205-7636 Uniforms 414.08
100-1205-7655 Emergency Services 226.39
100-1205-7761 Parking Ticket Collect 8,330.15
100-1205-7762 Parking Pass Kiosk Costs 424.86
100-1205-7779 Youth Programs 1,258.36
100-1205-7781 Contract Law Enforceme… 2,636.82
100-1205-7782 Crossing Guard Contract… 2,712.06
100-1205-7783 A-Team Program 12,211.88
100-1205-7787 Public Safety Cntr Lease 770.65
100-1205-7980 Other Expenses 945.03
100-1405-7690 Planning Commission 50.00
100-1405-7800 Building Department Ser… 23,885.85
100-1405-7965 Professional Services 320.00
100-1405-7969 City Engineer 21,531.25
100-1405-7975 Economic Development … 6,495.00
100-1410-7656 Emergency Generator 2,773.00
100-1410-7814 Graffiti Removal 4,610.87
100-1410-7815 Brush Clearance 8,084.60
100-1415-7916 Landscape-Sport Park 3,426.72
100-1500 Advances 1,900.00
100-1605-7732 City Picnic 4,003.78
100-1605-7733 Senior Center 2,449.37
100-1605-7735 Teen Center 359.76
100-1605-7736 Youth & Adult Recreatio… 4,846.80
100-1605-7740 Day Camps 534.03
100-1605-7745 Boxing Program 280.00
100-1605-7756 Senior Recreation Classes 504.00
100-1605-7980 Other Expenses 105.50
36 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 12 of 13
Account Summary
Account Number Account Name Payment Amount
100-1610-7616 Pool Supplies 1,796.87
100-1610-7617 Pool Chemicals 1,129.09
100-1610-7618 Building Supplies 1,936.00
100-1610-7636 Uniforms 38.93
100-1610-7652 Building Maint Services 3,418.52
100-1805-7610 Travel, Mtgs & Conf 36.99
100-1805-7614 Office Supplies 272.94
100-1805-7653 Bank Charges 339.63
100-1805-7654 Audit Services 1,180.00
100-1810-7660 Other Services 25.00
100-1815-7632 Software 2,046.92
100-1815-7965 Professional Services 12,500.00
100-1825-7613 Duplications And Photos 151.36
100-1825-7626 Postage 21.66
100-1825-7630 Equipment Lease 1,753.96
100-1825-7631 Equipment Maintenance 1,216.20
100-1825-7687 Waste Mgmt Services 2,257.50
100-2120 Refundable Deposits 1,750.00
100-2121 Pass Through Deposits 7,787.18
100-2124 Gazebo Refundable Dep… 50.00
100-4404 Other Building Rentals -40.25
100-4801 Youth & Adult Recreatio… 79.00
100-4806 Excursion Fees 30.00
220-2205-8060 Sidewalk Improvements … 2,314.10
220-2205-8100 Other Capital Improvem… 39,840.78
220-2225-7980 Other Expenses 1,319.54
225-2127 Retention Payable 23,081.32
240-2410-7662 Other Serv-Citywide 393.33
240-2410-7888 Repairs-Citywide 444.98
240-2410-7909 Tree Trim-Residential 6,870.40
240-2410-7915 Landscape-Citywide 19,966.82
240-2410-7917 Landscape-Medians 8,771.99
240-2420-7914 Landscape Maintenance 491.67
240-2421-7914 Landscape Maintenance 1,416.67
240-2422-7914 Landscape Maintenance 693.80
240-2423-7914 Landscape Maintenance 1,125.00
240-2424-7914 Landscape Maintenance 775.01
240-2425-7660 Other Services 140.00
240-2425-7913 Brush Clearance 1,166.67
240-2425-7914 Landscape Maintenance 416.67
240-2426-7914 Landscape Maintenance 333.33
240-2427-7914 Landscape Maintenance 891.67
240-2431-7914 Landscape Maintenance 891.67
240-2432-7914 Landscape Maintenance 1,175.00
240-2433-7914 Landscape Maintenance 750.00
240-2434-7914 Landscape Maintenance 500.00
240-2435-7914 Landscape Maintenance 750.00
240-2435-7918 Fuel Modification 708.33
240-2435-7920 Debris Basin/Storm Drain… 3,906.29
290-2905-7785 Special Events Patrol 19,971.63
440-4405-7650 Vehicle Maintenance 123.13
440-4405-7673 Physical Exams 153.00
440-4405-7814 Graffiti Removal 433.96
440-4405-7960 Foothill Transit Operatio… 19,870.32
440-4405-8013 Vehicles (Capital) 3,887.05
440-5004 Other Revenue -873.36
460-4605-7814 Graffiti Removal 379.72
460-4605-7960 Foothill Tranist Operatio… 16,257.53
37 Council Warrant Register By Vendor Payment Dates: 9/12/2024 - 9/25/2024 9/17/2024 11:35:45 AM Page 13 of 13
Account Summary
Account Number Account Name Payment Amount
460-4605-8013 Vehicles (Capital) 3,180.31
460-5004 Other Revenue -714.57
470-2127 Retention Payable 13,250.00
475-2127 Retention Payable 19,959.95
490-4905-7980 Other Expenses 5,303.36
Grand Total: 386,752.09
Project Account Summary
Project Account Key Payment Amount
**None** 279,876.04
202106-2205-8100-Highland Promenade Measure M 39,840.78 202118-ATP Cycle 4-Professional Svcs 320.00
202407/225-2127-Retention-2024 St Rehab Project 23,081.32 202407/470-2127-Retention-2024 Street Rehab 13,250.00
202407/475-2127-Retention-Street Improv-FY24 19,959.95
202417-dep-Westminister Garden Specific Plan & EIR 7,787.18 202419-Contract Law Enforcement-Tobacco Grant 2,636.82
Grand Total: 386,752.09
38 ITEM: 7.E
Monthly Financial Update
Recommended Action:
Receive and File the Monthly Financial Update for July.
Attachments:
7.E - Monthly Financial Report for July 2025_(FY2024-25).pdf 39 City of
Duarte
MONTHLY FINANCIAL REPORT
Month Ended July 31, 2024
(8.3% of FY 2024-25 Completed)
Contents Page #
Treasury Report
Monthly Activity and Balances
Cash Balance by Fund
Budget-to-Actual Report
General Fund Revenue Dashboard
General Fund Expenditure Dashboard
Revenue, Expenditures, Transfers and Surplus/Deficit by Fund Components of Fund Balance in the General Fund 13
7-11
12 2
3 4-6
40 Monthly Financial Report
CITY OF DUARTE
Treasury Report - Monthly Activity & Balances
Month Ended July 31, 2024
MONTHLY ACTIVITY
Bank* LAIF* Total
Beginning Balance (7/01/2024) $6,037,536 $40,845,749 $46,883,285 Cash Inflows
Receipts $2,565,182 $460,882 $3,026,063
Transfers In $3,000,000 $0 $3,000,000
Total Cash Inflows $5,565,182 $460,882 $6,026,063
Cash Outflows
Disbursements $5,832,212 $0 $5,832,212
Transfers Out $0 $3,000,000 $3,000,000
Total Cash Outflows $5,832,212 $3,000,000 $8,832,212
Net Activity ($267,030) ($2,539,118) ($2,806,149)
Ending Balance (7/31/2024) $5,770,505 $38,306,631 $44,077,136 *The "Bank" balance refers to the balance in the City's primary checking account. The "LAIF" balance refers to the City's investment balance with the Local Agency Investment Fund, which is part of the State of California's Pooled Money Investment Account and administered by the California State Treasurer. 44,077,136
3,026,063
5,832,212
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Total Cash and Investments Monthly Cash Inflows Monthly Cash Outflows 41 Monthly Financial Report
CITY OF DUARTE
Treasury Report - Cash Balance by Fund
Month Ended July 31, 2024
*Source: City of Duarte general ledger. Note that the total cash balance as shown in the City's general ledger is not equal to the combined ending "Bank" and "LAIF" balances shown on the previous page. Because certain transactions are reflected at different times in the general ledger as compared to the City's bank account, the combined "Bank" and "LAIF" balances will rarely equal precisely the City's general ledger cash balance. The City performs a monthly "bank reconciliation" to reconcile these balances. **Funds with zero or negative cash balances are not shown above. Those with negative balances are offset against the General Fund cash balance.
0.1%, $59,622
0.2%, $71,383
0.3%, $145,939
1.0%, $425,984
1.0%, $456,438
1.3%, $557,801
1.4%, $627,918
2.1%, $911,643
2.3%, $1,022,510
2.6%, $1,154,493
4.8%, $2,096,242
5.3%, $2,328,341
7.6%, $3,358,159
69.9%, $30,701,634
$0 $10,000,000 $20,000,000 $30,000,000
PAEG (270)
Quimby (420)
AQMD (320)
Prop C (460)
Mea W (490)
Inclu Hsng (610)
Mea R (470)
SB1/RMRA (225)
Mea M (475)
Prop A (440)
Housing Auth (680)
Gas Tax (220)
Fmr RDA LMI Hsg (681)
General (100)
Cash Balance by Fund (total is $43.9 million*): % of Total & $ Amount 42 Monthly Financial Report
CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2024-25 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $826,096 $440,492
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
Total GF Revenue
Last Year This Year
$ YTD thru July $24,489 $25,200
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
Taxes
Last Year This Year
$ YTD thru July $75,940 $108,818
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Licenses & Permits
Last Year This Year
$ YTD thru July $25,433 $27,788
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
Fines & Forfeitures
Last Year This Year
$ YTD thru July $582,158 $183,577
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Use of Money and Property
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Intergovernmental
43 Monthly Financial Report
CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2024-25 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $43,372 $18,969
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
Recreaaon Fees
Last Year This Year
$ YTD thru July $28,072 $37,297
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
Other Service Charges
Last Year This Year
$ YTD thru July $46,632 $38,842
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
Miscellaneous
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Reimbursements
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Sales and Use Tax
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Transacaons (New Sales) Tax
44 Monthly Financial Report
CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2024-25 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Property Tax
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Franchise Tax
Last Year This Year
$ YTD thru July $54,224 $90,713
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
$100,000
Building Permits
Last Year This Year
$ YTD thru July $22,442 $33,157
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
Plan Check Fees
Last Year This Year
$ YTD thru July $24,489 $25,200
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
Business License
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Transient Occupancy Tax
45 Monthly Financial Report
CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2024-25 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $2,758,220 $3,189,026
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
Total GF Expenditures
Last Year This Year
$ YTD thru July $328,267 $356,862
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Personnel-Salaries
Last Year This Year
$ YTD thru July $1,406,689 $1,641,517
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Personnel-Nonsalary
Last Year This Year
$ YTD thru July $0 $154
$0
$20
$40
$60
$80
$100
$120
$140
$160
$180
Sherriff Contract
Last Year This Year
$ YTD thru July $27,879 $32,085
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
Building Dept Services
Last Year This Year
$ YTD thru July $0 $3,624
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
Legal Services
46 Monthly Financial Report
CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2024-25 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $8,631 $52,708
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
Capital Expenses
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Transfers Out
Last Year This Year
$ YTD thru July $14,841 $15,131
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
City Council
Last Year This Year
$ YTD thru July $43,279 $77,140
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
City Manager/City Clerk
Last Year This Year
$ YTD thru July $660,473 $663,309
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Insurance Coverage
Last Year This Year
$ YTD thru July $326,281 $438,766
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Other Operating Expenses
47 Monthly Financial Report
CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2024-25 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $0 $3,624
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
Legal Services
Last Year This Year
$ YTD thru July $51,839 $69,529
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
Community Promotions
Last Year This Year
$ YTD thru July $22,852 $25,532
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
Memberships
Last Year This Year
$ YTD thru July $132,932 $138,392
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
Public Safety
Last Year This Year
$ YTD thru July $113,237 $124,983
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
Community Development
Last Year This Year
$ YTD thru July $37,689 $37,190
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
Field Services
48 Monthly Financial Report
CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2024-25 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $7,832 $12,958
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
Sports Park
Last Year This Year
$ YTD thru July $169,965 $212,862
$0
$50,000
$100,000
$150,000
$200,000
$250,000
Parks & Recreaaon
Last Year This Year
$ YTD thru July $49,881 $58,607
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
Finance
Last Year This Year
$ YTD thru July $6,442 $12,919
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
Personnel
Last Year This Year
$ YTD thru July $71,589 $112,339
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Faciliaes Maintenance
Last Year This Year
$ YTD thru July $53,313 $65,036
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
Informaaon Technology
49 Monthly Financial Report
CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2024-25 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $660,473 $663,309
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Risk Management
Last Year This Year
$ YTD thru July $7,461 $9,204
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
$10,000
Vehicle Replacement
50 Monthly Financial Report
CITY OF DUARTE
Total Revenue, Expenditures, Transfers, and Year-to-Date Surplus/(Deficit) by Fund FY 2024-25 Year-to-Date Through July
Fund # Fund Name
Beginning Fund
Balance Revenue Transfers In Expenditures Transfers Out Surplus /
(Deficit)
Ending Fund
Balance
100 General 24,640,481 440,492 0 3,189,026 0 (2,748,534) 21,891,947 220 Gas Tax 2,149,582 0 0 16,200 0 (16,200) 2,133,382
225 SB1/RMRA 842,668 0 0 1,760 0 (1,760) 840,908
240 Lghtng & Lndscpng 71,945 0 0 142,977 0 (142,977) (71,032) 260 CDBG 0 0 0 0 0 0 0
270 PAEG 41,268 0 0 0 0 0 41,268
290 Supp Law Enfrcmnt 0 0 0 0 0 0 0
300 Bike & Ped Safety 0 0 0 0 0 0 0
320 Air Quality (AQMD) 150,835 0 0 3,099 0 (3,099) 147,736 400 Park Development (18,808) 0 0 0 0 0 (18,808)
420 Quimby 68,861 0 0 0 0 0 68,861
440 Prop A 948,893 59,194 0 7,705 0 51,489 1,000,382
460 Prop C 260,957 49,100 0 4,694 0 44,406 305,362
470 Mea R 652,248 36,822 0 0 0 36,822 689,070
475 Mea M 1,081,960 41,698 0 0 0 41,698 1,123,657
490 Mea W 342,985 0 0 0 0 0 342,985
520 Town Cntr Debt Serv 0 0 0 0 0 0 0
521 Infra Mod Debt Srv 0 0 0 0 0 0 0
610 Inclusionary Hsng 538,092 0 0 0 0 0 538,092
620 Community Impr 811,851 0 0 0 0 0 811,851
625 STPL 0 0 0 0 0 0 0
680 Housing Auth 2,053,300 0 0 11,244 0 (11,244) 2,042,056 681 Fmr RDA L/M Hsg 4,100,079 0 0 0 0 0 4,100,079
Total - All Funds 38,737,195 627,305 0 3,376,705 0 (2,749,399) 35,987,796 51 ITEM: 7.F
Public Safety Department Update
Recommended Action:
Receive and File the Public Safety Department Update.
Attachments:
7.F - Public Safety Department September 2024.pdf
52 PUBLIC SAFETY
STATUS REPORT
September 2024
PROJECT/PROGRAM STATUS
L.A. COUNTY SHERIFF’S DEPARTMENT
1. Part 1 Crimes
Our current Part 1 crime rate has decreased by 4.78%, with 12 fewer incidents compared to the same period last year. Notable contributors to this decline include significant reductions in larceny thefts and aggravated assaults. This positive trend is encouraging, and we remain focused on further reducing robberies and burglaries as we continue our efforts to enhance public safety.
2. Special
Assignment Team
Our Special Assignment Team continues to diligently investigate a wide range of crimes. During this reporting period, the team conducted several traffic enforcement operations around Duarte’s schools. One notable operation took place at the corner of Kelwill and Buena Vista, focusing on drivers failing to yield to pedestrians in marked crosswalks. This operation resulted in over 18 citations and received positive feedback from the community.
Additionally, our team is actively enforcing the new municipal code, collaborating with the City Prosecutor to ensure individuals not only appear in court but also receive necessary assistance and resources when appropriate.
3. Neighborhood
Watch
Our dedicated Public Safety team has been actively engaging with Neighborhood Watch block captains, providing them with detailed, areaspecific crime data. By focusing on these well-defined areas, we ensure that the information is both relevant and actionable, enabling law enforcement to tailor their strategies more effectively while empowering block captains to address specific concerns within their communities.
During this reporting period, we also hosted a 'Coffee with the Deputy' event at the City of Hope campus. This event gave both staff and patients the opportunity to learn more about the City of Duarte, crime prevention strategies for both campus and home, and how to get involved in community safety efforts. This initiative significantly strengthened our community policing approach by fostering trust, open dialogue, and collaboration between the public and law enforcement.
MEASURE H and OUTREACH COORDINATION
1. Outreach
Coordinator
Tony Hadloc, the Outreach Coordinator, has been serving in this position since August 2018. According to his unofficial homeless count for the month, there are 8 individuals experiencing homelessness. Over the 53
PROJECT/PROGRAM STATUS
course of this month, Tony Hadloc has had 73 interactions with individuals facing homelessness, providing them with essential services and information regarding Duarte Regulations.
Emily Lepone, our dedicated Code Enforcement Officer, assumed her role on October 3, 2022. Since then, she has diligently overseen the enforcement of regulations related to outdoor camps, shopping carts, park rules, public right-of-way violations, and nuisances in both commercial and residential areas. Her proactive initiatives have yielded significant results, including the protection of vacant businesses and their utilities, as well as safeguarding occupied businesses from utility theft. Currently, Emily is focusing on the 1100 block of Huntington Drive, which includes businesses such as FedEx, Habit, Chase, and McDonald's. Her efforts in this area aim to maintain compliance and ensure a safe and orderly environment for both businesses and the community.
Since the LA County Pathway Homes Project was established in neighboring Monrovia, homeless outreach teams have observed a substantial reduction in both service calls and interactions. In April 2024, Tony Hadloc’s unofficial count recorded 28 individuals experiencing homelessness. As of this report, that number has remained steady at 8, reflecting a 71% reduction.
2. L.A. CADA The L.A. CADA High Acuity Team, dedicated to assisting individuals experiencing homelessness for over a year, commenced their operations in the City of Duarte on August 2, 2022. During this reporting period the high acuity team engaged 9 individuals of which 3 were first-time encounters, 6 follow up with 0 individuals refusing supportive services. The primary areas with the highest number of encounters were identified as the WalMart and Grocery Outlet.
Similarly, the L.A. CADA Supplemental Program, focused on individuals who are recently homeless or at risk of homelessness, began their work in the City on Thursday, September 22, 2022. During this reporting period the supplemental team engaged 7 individuals of which 3 were first-time encounters, 4 follow-ups with 0 individuals refusing supportive services.
The primary areas with the highest number of encounters were identified as 99 Cents Store.
3. 2024 LAHSA
Official Homeless
Count
Duarte – 20 (26 in 2023)
Monrovia – 50
Azusa – 103
Irwindale – 298
Baldwin Park – 212
54
PROJECT/PROGRAM STATUS
EMERGENCY PREPAREDNESS
1. Emergency
Operations Center
(EOC)
We are thrilled to share the news of our partnership with LA County Fire to bring an in-person CERT Class to our community. The scheduled dates are as follows: Friday, September 13, from 5 PM to 9 PM, and Saturday and Sunday, September 14/15, from 8 AM to 5 PM, providing an extensive 3-day intensive course.
CERT (Community Emergency Response Team) is a vital program that empowers individuals to respond effectively during emergencies and disasters. By equipping participants with essential skills in first aid, search and rescue, and disaster response coordination, CERT plays a crucial role in enhancing community resilience and preparedness. Hosting this class will not only educate and empower individuals but also contribute significantly to the safety and well-being of our community during times of crisis.
We are excited about the upcoming Sound the Alarm event, scheduled for September 28th from 10 AM to 1 PM, in partnership with the American Red Cross, CERT, LA County Fire, and Rebuilding Together. During this event, we will go door-to-door in a targeted area, informing residents about the opportunity to receive a new smoke detector, installed free of charge.
This initiative is a tremendous benefit to the community, as it not only enhances home safety but also raises awareness about fire prevention. By providing free smoke detectors, we are helping residents protect their homes and families, reducing the risk of fire-related incidents, and fostering a safer environment for everyone.
At the time of this report, the Bridge Fire, currently at 51,167 acres with 0% containment, prompted the City of Duarte to activate the Emergency Operations Center at a remote level. Public Safety staff were on-site at the command post, assisting partner agencies and preparing to respond if the fire impacted Duarte residents. Nearby cities, including San Dimas, La Verne, and Claremont, were placed under evacuation warnings as the fire spread toward the foothill communities. Fortunately, the threat to Duarte remained low at the time of the report, but we continue to stay vigilant and ready to act if conditions change.
55
56
57
58
59
60 ITEM: 7.G
Contract with Advantec Consulting Engineers, Inc. to Complete Professional Services for Design for Traffic Signals at Buena Vista St. & Central Ave./Evergreen St. and Buena Vista St. & Kellwil Way and a $60,000 budget amendment to the FY 2024-2025 Measure M fund Recommended Action:
Authorize the City Manager to sign a Professional Services Agreement with Advantec Consulting Engineers, Inc. to develop plans and specifications for traffic signals on Buena Vista Street at Evergreen Street and Central Avenue and at Buena Vista Street and Kellwil Way and approve a FY 2024-2025 budget amendment of $60,000 in account number 4750-7965.
Attachments:
7.G - Staff Report- PSA for Design for Traffic Signals at Buena Vista & Central Evergreen and Buena Vista & Kellwil Way.pdf
7.G - PSA for Buena Vista and Central Evergreen Traffic Signal.pdf
7.G - PSA for Buena Vista and Kellwil Way Traffic Signal.pdf 61 62
63 64
2671/012225-0101
18679307.4 a06/13/23
CITY OF DUARTE
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (“Agreement”) is made and effective as of July 25, 2023 (“Effective Date”), by and between the City of Duarte (“City”), and Advantec Consulting Engineers, Inc. , (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.” In consideration of the mutual covenants and conditions set forth herein, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the Parties agree as follows:
1. RECITALS
The City wishes to engage the services of Consultant to provide professional engineering services for the aerial survey, utility research and basemap preparation for Huntington Drive from west city limit to east city limit as described further in this Agreement. Consultant wishes to provide all such services and has the necessary expertise and competency to provide such services.
2. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until June 30, 2025, or until the tasks listed in the Scope of Services are completed, whichever is later, unless sooner terminated pursuant to the provisions of this Agreement. The term may be extended upon execution of a written amendment between the Parties.
3. SERVICES AND PERFORMANCE
A. In compliance with all terms and conditions of this Agreement, Consultant shall provide services more particularly described in the “Scope of Services,” which is attached hereto and incorporated herein by this reference as Exhibit A. The services may be referred to herein as the “Services” or “Work.” In the event of any inconsistency between the terms of Exhibit A and this Agreement, the terms of this Agreement shall govern.
B. As a material inducement to City entering into this Agreement, Consultant represents and warrants that Consultant is a provider of first-class work and services, and Consultant is experienced in performing the type of work and services contemplated herein. The minimum standard of care for all professional services performed or furnished by Consultant under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Consultant represents that the Services will be performed by Consultant or under its direct supervision, and that all personnel engaged in such Work shall be fully qualified and shall be authorized and permitted under applicable Federal, State, and local law to perform such Work. Consultant shall pay all wages, salaries, and other amounts due to such personnel in connection with their performance of the Services and as required by law
C. The experience, knowledge, capability, and reputation of Consultant, its principals, and employees were a substantial inducement for City to enter into this Agreement. Therefore, without the prior written approval of City, which may be given or withheld at City’s sole and 65 2671/012225-0101
18679307.4 a06/13/23 -2-
absolute discretion, Consultant shall not (i) contract with any other entity to perform in whole or in part the Services required hereunder; or (ii) transfer, assign, convey, or encumber (voluntarily or by operation of law) any or all of this Agreement.
D. Consultant shall obtain and maintain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement prior to the commencement of Services. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Consultant’s performance of the Services, and shall indemnify, defend, and hold harmless City and its elected and appointed officials, boards, members, officers, agents, representatives, employees, and volunteers (“City Personnel”) against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City related to the Services.
E. Consultant shall provide all Services rendered hereunder in accordance with all ordinances, resolutions, statutes, rules, and regulations of City and any Federal, State, or local governmental agency having jurisdiction in effect at the time Service is rendered. Each and every provision required by law to be included in this Agreement shall be deemed to be included, and this Agreement shall be read and enforced as though they were included.
F. Consultant shall assume all costs arising from the use of patented or copyrighted materials, including, but not limited to, equipment, devices, processes, and software programs, used or incorporated in the Services or Work performed by Consultant under this Agreement.
Pursuant to Paragraph 7, Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold City and City Personnel harmless from any and all suits, actions, or proceedings of every nature for or on account of the use of any patented or copyrighted materials.
G. Consultant shall not subcontract the performance of any of the Services without the prior written approval of City.
H. The Parties have determined that prevailing wage laws do not apply to this Agreement because the Services do not include construction, alteration, demolition, installation, or repair work or are otherwise exempt under California’s prevailing wage laws (California Labor.
Code section 1720 et seq.). Notwithstanding the foregoing, it is agreed by the Parties that, in connection with performance of the Services, including, without limitation, any and all “public works” (as defined by applicable law), Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of California Labor Code section 1781, as the same may be amended from time to time, and/or any other similar law.
Pursuant to Paragraph 7, Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold City and City Personnel harmless from and against any liability, loss, damage, cost, or expenses (including but not limited to reasonable attorneys’ fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings) arising from or related to (i) the noncompliance by Consultant or any party performing the Services of any applicable local, State, and/or Federal law, including, without limitation, any applicable Federal and/or State labor laws (including, without limitation, the requirement to pay State prevailing wages and hire apprentices); (ii) the implementation of California Labor Code section 1781, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing 66 2671/012225-0101
18679307.4 a06/13/23 -3-
the Services on Consultant’s behalf to provide any required disclosure or identification as required by California Labor Code section 1781, as the same may be amended from time to time, or any other similar law.
4. MANAGEMENT
City’s Community Development Director or their designee shall represent City in all matters pursuant to the administration of this Agreement and review the Services performed by Consultant. The City Manager shall have the authority, subject to the limitations set forth in Paragraph 5, to enlarge the Scope of Services or increase the compensation due to Consultant.
Consultant’s official representative in the administration of this Agreement shall be Anna Armstrong, who shall have the authority to make all decisions for Consultant and bind Consultant to the terms of this Agreement.
5. COMPENSATION
A. City agrees to pay Consultant an amount not to exceed $50,000, based on the Scope of Services set forth in Exhibit A. The proposal (Exhibit A) provides for 1) Utility As-built research and Coordination, 2) Aerial Topographic Survey, and 3) Composit Utility for a cost of $42,500. With written approval from the City, a contingency may be added to the maximum contract amount if there are unforeseen issues that require additional work.
B. Consultant shall not be compensated for any Services rendered in connection with its performance of this Agreement that are in addition to those set forth herein, unless such additional services are authorized in advance, and in writing, by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City’s written authorization is given. Unless otherwise agreed to by the Parties in writing, all provisions in this Agreement applicable to Consultant’s performance of the Services shall also apply to any additional services.
C. Consultant shall be paid monthly and shall submit monthly invoices/reports to City, within ten (10) days following the end of each month, showing actual Services performed. Invoices shall include billings for all charges, including authorized direct costs incurred by Consultant during the month covered by the invoice. Consultant shall be paid on the next regular Council warrant after all required paperwork is submitted. If City disputes whether Consultant has earned its fee or any portion, City shall give written notice to Consultant within thirty (30) days of receipt of Consultant’s monthly invoice/report stating the basis for such dispute.
6. SUSPENSION OR TERMINATION OF AGREEMENT
A. City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving written notice upon Consultant. Upon receipt of said notice, Consultant shall immediately cease all Work under this Agreement, unless the notice provides otherwise. In the event this Agreement is suspended or terminated pursuant to this subparagraph (A), Consultant shall submit a final invoice/report to City pursuant to Paragraph 4, and City shall be entitled to receive a return of the fee paid to Consultant, or portion thereof, if the reason for the termination is failure by Consultant to have timely performed the Services set forth in Exhibit A. In City’s sole and absolute discretion, prior to effecting a suspension or termination 67 2671/012225-0101
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pursuant to this subparagraph (A), City may first serve upon Consultant a written notice of the default specifying the default and the amount of time that Consultant shall have to cure, correct, or remedy the default. If Consultant fails to cure the default within the specified period of time, City shall have the right to immediately terminate this Agreement pursuant to this subparagraph (A). Notwithstanding any other provision of this Agreement to the contrary, City’s termination of this Agreement pursuant to this subparagraph (A) shall not preclude or prejudice any other remedy to which City may be entitled in law or in equity.
B. Consultant may terminate this Agreement only due to a material breach by City, and only upon not less than thirty (30) days’ prior written notice to City which notice shall specify the material default. Upon receipt of such notice, City may, but shall not be obligated to, effect to remedy such default, which remedy will cause the notice of termination to no longer apply, and this Agreement to continue in effect.
7. RECORDS AND OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to costs, expenses, receipts, and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall maintain adequate records of Services provided in sufficient detail to produce an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of six (6) years after receipt of final payment.
B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, computer files, surveys, notes, and other documents prepared in the course of providing the Services to be performed pursuant to this Agreement (“Work Product”) shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Consultant. Consultant shall provide such items to City promptly upon completion of this Agreement. City acknowledges that such Work Product is not intended or represented to be suitable for use unless completed by Consultant, or for use or reuse by City or others on extensions of the Services or Work under this Agreement, or for any other use or purpose, without written verification or adaptation by Consultant. Any such use, reuse, or any modification of the Work Product, without written verification, completion, or adaptation by Consultant, as appropriate for the specific purpose intended, will be at City’s sole risk and without liability or legal exposure to Consultant or to its officers, directors, members, partners, agents, employees, and consultants.
C. Any information gained by Consultant in the performance of this Agreement shall be considered confidential and such information and the reports, records, documents, and other materials prepared by Consultant in the performance of Services under this Agreement shall not be released publicly or to any other client of Consultant without the prior written approval of the City Manager.
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8. INDEMNIFICATION
A. To the fullest extent permitted by law, except as set forth in subparagraph (B), Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold harmless City and City Personnel from and against any and all claims, actions, suits, claims, demands, judgments, attorneys’ fees, costs, damages, losses, penalties, obligations, expenses, or liabilities (“Claims”) that may be asserted or claimed by any person or entity arising out of, or pertaining to, Consultant’s negligence, recklessness, or willful misconduct, whether or not there is concurrent active or passive negligence on the part of City and/or any City Personnel, but excluding any Claims arising from the sole negligence or willful misconduct of City or any City Personnel. Consultant shall defend any action or actions filed in connection with any such claims or liabilities, and shall pay all costs and expenses, including attorneys’ fees incurred in connection therewith. Consultant shall promptly pay any judgment rendered against City or any City Personnel for any such claims or liabilities. In the event City and/or any City Personnel is made a party to any action or proceeding filed or prosecuted for any such Claims arising out of or in connection with the Work being performed or Services being provided under this Agreement, Consultant shall pay to City any and all costs and expenses incurred by City or City Personnel in such action or proceeding, together with reasonable attorneys’ fees and expert witness fees. Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by City in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury, or arbitrator. In the event any loss, liability, or damage is incurred by way of settlement or resolution without a court, jury, or arbitrator having made a determination of Consultant’s percentage of fault, the Parties agree to mediation with a neutral third-party to determine Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost requirement owed to City.
B. The provisions of this subparagraph (B) apply only if Consultant is a “design professional” within the meaning of California Civil Code section 2782.8(c). If Consultant is a “design professional,” within the meaning of Section 2782.8(c), then notwithstanding subparagraph (A), to the fullest extent permitted by law (including, without limitation, California Civil Code sections 2782 and 2782.6), Consultant shall defend (with legal counsel acceptable to City), indemnify, and hold harmless City and City Personnel from and against any Claim that arises out of, pertains to, or relates to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any sub-consultant, subcontractor, or any other person directly or indirectly employed by them, or any person that any of them control, arising out of Consultant’s performance of any task or Service for or on behalf of City under this Agreement.
Such obligations to defend, hold harmless, and indemnify City or any City Personnel, shall not apply to the extent that such Claims are caused, in part, by the sole negligence or willful misconduct of City or City Personnel. Consultant’s cost to defend City and/or City Personnel against any such Claim shall not exceed Consultant’s proportionate percentage of fault with respect to that Claim; however, pursuant to California Civil Code section 2782.8(a), in the event that one or more of the defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with City (and, if applicable, other parties) regarding any unpaid defense costs. To the extent Consultant has a duty to indemnify City or any City Personnel under this subparagraph (B), Consultant shall be responsible for all incidental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant’s negligence, recklessness, or willful misconduct. 69 2671/012225-0101
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C. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether arising out of this Agreement or otherwise) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and all amounts for which City may be liable to third parties, by reason of Consultant’s negligent acts, errors, omissions, or willful misconduct, in performing or failing to perform Consultant’s obligations under this Agreement. City in its sole and absolute discretion, may withhold any payment due to Consultant, without liability for interest, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or withhold shall not act as a waiver of Consultant’s obligation to pay City any sums Consultant owes City.
9. INSURANCE
Without limiting Consultant’s indemnification obligations of City as set forth in this Agreement, and prior to the commencement of Work, Consultant shall obtain, provide, and maintain, at its own expense, during the entire term of this Agreement including any extension thereof, policies of insurance of the type and amounts described in Exhibit B and in a form satisfactory to City.
A. No Work or Services under this Agreement shall commence until Consultant has provided City with Certificates of Insurance evidencing the required insurance coverages and said Certificates of Insurance are reasonably approved by City. Certificates are to reflect that the insurer will provide thirty (30) days’ written notice to City of any cancellation of coverage. In the event any of said policies of insurance are reduced in limits or canceled for any reason, Consultant shall, prior to the cancellation date, submit new evidence of insurance.
B. The provisions of any workers’ compensation or similar law will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.
C. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the Work performed under this Agreement. City assumes no obligation or liability by such notice, but has the right to monitor the handling of any such claim or claims if they are likely to involve City.
D. The City’s Director of Administrative Services shall have the authority to adjust or amend the insurance requirements in Exhibit B of this Agreement so long as such amendment or adjustment is agreed to in writing by the Parties.
10. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to City a wholly independent contractor. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, officials, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents is in any manner officers, officials, 70 2671/012225-0101
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employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner.
B. No City-provided employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.
11. NO UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of City in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any Work to be conducted as a result of this Agreement. Consultant further warrants that it has not employed or retained any company or person other than a bona fide employee working for Consultant, to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to annul this Agreement without liability or, in its discretion, to deduct from this Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
12. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for Work to be performed in connection with the Services performed under this Agreement.
13. COVENANT AGAINST DISCRIMINATION
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, gender, gender identity, gender expression, physical or mental disability, age, military status, marital or familial status, sexual orientation, national origin, or ancestry.
14. NONLIABILITY OF CITY OFFICERS AND EMPLOYEES
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No City Personnel shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
15. NOTICES
Any notices which either Party may desire to give or may be required to give to the other Party under this Agreement must be in writing and may be given either by (a) personal service; (b) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery; (c) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the Party as set forth below or at any other address as that Party may later designate by notice; or (d) e-mailing the notice to the e-mail addresses as set forth below:
If to City: City of Duarte
Craig Hensley, Community Development Director
1600 Huntington Drive
Duarte, California 91010
If to Consultant: Advantec Consulting Engineers, Inc.
Attn: Cody Howing
398 Lemon Creek Drive Suite E
Walnut, CA 91789
16. GOVERNING LAW; ATTORNEYS’ FEES; LITIGATION MATTERS
The internal laws of the State of California, without regard to principles of conflicts of laws, shall govern the interpretation of this Agreement. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding anything in this Agreement to the contrary, in no event shall Consultant be entitled to economic or consequential damages or to punitive damages. In the event of any litigation arising from or related to this Agreement, the prevailing Party shall be entitled to recover from the non-prevailing Party all reasonable costs incurred, including staff time, court costs, attorneys’ fees, expert witness fees, and other related expenses. The Superior Court of the County of Los Angeles shall have exclusive jurisdiction over any litigation between the Parties concerning this Agreement. Service of process on City shall be made in the manner required by law for service on a public entity. Service of process on Consultant shall be made in any manner permitted by law and shall be effective whether served inside or outside of California.
17. RIGHTS AND REMEDIES ARE CUMULATIVE; WAIVER
A. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same 72 2671/012225-0101
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or different times, of any other rights or remedies for the same default or any other default by the other Party.
B. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. No waiver by either Party of any of the provisions of this Agreement shall be effective unless explicitly set forth in writing and signed by the Party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercising, any right, remedy, power, or privilege arising from this Agreement shall operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power, or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power, or privilege.
18. SEVERABILITY
If any portion of this Agreement is found by a court of competent jurisdiction to be invalid, void, illegal, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way affect, impair, or invalidate any other term, covenant, or condition, or provision contained in this Agreement. Upon a determination that any term or provision is invalid, illegal, or unenforceable, the Parties shall negotiate in good faith to modify this Agreement to give effect to the original intent of the Parties as closely as possible in order that the transactions contemplated hereby be performed as originally contemplated to the greatest extent possible.
19. INTERPRETATION; ENTIRE AGREEMENT
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. This Agreement contains the entire understanding between the Parties relating to the obligations of the Parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, relating to the obligations of the Parties described in this Agreement, are merged into this Agreement and shall be of no further force or effect.
20. CONFLICTS OF INTEREST
Consultant represents, warrants, and covenants that he, she, or it presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant further agrees that while this Agreement is in effect, Consultant shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant acknowledges that pursuant to the provisions of the Political Reform Act (California Government Code section 87100 et seq.), City may determine Consultant to be a “consultant” as that term is defined by the Political Reform Act. In the event City makes such a determination, Consultant agrees to complete and file a “Statement of Economic Interest” with the City Clerk to disclose such financial interests as required by City. In such event, Consultant further agrees to require any other person doing Work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by City. 73 2671/012225-0101
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21. NO THIRD-PARTY BENEFICIARIES
This Agreement benefits solely the Parties to this Agreement and their respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any other person any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of this Agreement.
22. PARAGRAPH HEADINGS AND SUBHEADINGS
The paragraph headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
23. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
24. EXECUTION OF CONTRACT
The persons executing this Agreement on behalf of each of the Parties represent and warrant that (i) such Party is duly organized and existing; (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party; (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement; and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound.
25. CITY MANAGER AUTHORITY
City’s City Manager shall have the authority to make non-material changes, non-material amendments, or clerical edits to this Agreement on behalf of the City. [Signatures on following page.]
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IN WITNESS WHEREOF, the City Council of the City of Duarte caused the Agreement to be subscribed by its Mayor or City Manager and said Consultant has executed or caused this Agreement to be executed by its duly authorized officer(s).
CITY OF DUARTE
_________________________________
Brian Villalobos, City Manager
Date: _____________________________
CONSULTANT
Advantec Consulting Engineers, Inc.
By: ______________________________
Its: ______________________________
Date: _____________________________
ATTEST
_________________________________
City Clerk
Date: _____________________________
APPROVED AS TO FORM
RUTAN & TUCKER, LLP
_________________________________
City Attorney, City of Duarte
Date: _____________________________
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EXHIBIT A
Scope of Services
76 1200 Roosevelt • Irvine • CA 92620 • (949) 861-4999 • www.advantec-usa.com Because We Care!
May 9, 2024
Stephanie Sandoval
City of Duarte – Public Works Manager
1600 Huntington Drive
Duarte, CA 91010
Subject: Proposal for Professional Design Services for Traffic Signal Improvements at Buena Vista Street at Central Avenue, and Buena Vista Street at Evergreen Street Dear Mrs. Sandoval,
ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit our proposal to provide the City of Duarte with professional design services for traffic signal improvements at the intersections of Buana Vista Street and Central Avenue and Buena Vista Street and Evergreen Street. ADVANTEC is a professional Certified Disadvantaged Business Enterprise (DBE) and Small Business (SBE) consulting firm providing planning, engineering, and technology services for public transportation and planning Agencies.
Our clients rely on this experience as we continue the company’s founding principle of providing professional services with the best value and quality, on time and within budget performance since we began our business in 1998. ADVANTEC has provided planning, design, construction support services, and signal timing services for various traffic engineering and public works projects throughout California. We have prepared our proposal based on the requirements and sections described in the RFP and our extensive knowledge and experience delivering Traffic Engineering projects. By selecting the ADVANTEC Team, the City of Duarte will realize the following benefits:
The ADVANTEC Team has the Right Experience and Technical Competence. We have provided numerous intersection analysis reports to local agencies in Southern California. These reports have analyzed the intersections level of service under existing and proposed conditions to determine geometric design and improvement alternatives that will mitigate operational deficiencies. The design alternatives, conceptual plans, and preliminary cost estimates have all been included in these reports. Our Extensive Experience coordinating with Caltrans, LA County, and other local agencies. The ADVANTEC Team has provided planning, design, construction administration, and environmental services for many projects throughout California requiring extensive coordination with Caltrans (District 7, 8, 11, 12), LA County, SCE, FHWA, Orange County, Riverside County, San Bernardino County and San Diego County. Our team members include experts that are working on similar Traffic Signal Improvements Projects. Our project manager, Mr. Solis, has managed similar traffic engineering projects for the cities of Carson, Redondo Beach, Anaheim, La Quinta, Tustin, Newport Beach, Chino, LA County, Caltrans District 7, Caltrans District 12, and County of Riverside.
Our Commitment to Provide a Complete Quality Assurance/Quality Control Plan. ADVANTEC’s Quality Assurance / Quality Control Program is a continuous process used not just at project milestones, but also on a daily basis as workflows from desk to desk, discipline to discipline and consultant to client. Our Project Manager and task leaders, both within ADVANTEC and our subconsultant, will oversee their staff on a daily basis. We will identify key contacts for ease of inquiries regarding project status.
I have read and understood and agree to all statements in this Request for Proposal and acknowledge receipt of all addendums/amendments as well as to the terms, conditions, and attachments referenced (released 03/02/24). As Chief Executive Officer of the company, I am an official with authority to negotiate and contractually bind the firm with the City of Duarte regarding the RFP. If you have any questions, please contact me at [email protected] or 949.636.0646. We appreciate this opportunity to provide professional engineering services to the City of Duarte.
Sincerely,
Carlos Ortiz, PE, TE, PTOE | Chief Executive Officer
ADVANTEC Consulting Engineers, Inc.
YOUR PRIMARY CONTACT:
Mr. Armando Solis, PE
Project Manager
21700 Copley Dr, Diamond Bar,
CA 91765
[email protected]
Phone No.: 909-860-6222
Mobile No.: 714-277-8901
Fax No.: 949-502-5522
77 SECTION 1: QUALIFICATIONS AND EXPERIENCE OF PROPOSER’S PERSONNEL
1.1 Firm Profile
ADVANTEC Consulting Engineers, Inc. a California Corporation, is a Certified Disadvantaged Business Enterprise (DBE) and Small Business (SBE) consulting firm specializing in Traffic Engineering, Transportation Planning and Engineering, Traffic Signal Timing, Coordination and Operations, Active Transportation, Smart Cities, Connected and Automated Vehicles (CAV) Transportation Technologies, Intelligent Transportation Systems (ITS), Public Works, and Construction Management and Inspection. ADVANTEC’s mission is to provide quality planning and engineering to the community that would result in perceptible improvements towards the quality of life, safety, and efficiency of transportation. Founded in 1998, ADVANTEC is a professional consulting firm specializing in multimodal planning, engineering and technology services. Our name stands for our focus to capture ADVANCEMENTS in TECHNOLOGY for the benefits of our clients, thus providing innovative solutions that meet the needs of our clients and the public they serve. This year marks the 26th Anniversary of ADVANTEC, and we have earned a reputation for responsiveness to the clients’ needs. We maintain our reputation by upholding our firm’s high standards of quality, client service, and professional integrity. ADVANTEC currently employs 48 staff members in southern California, including Professional Civil, Traffic and Electrical Engineers and support staff.
1.2 Project Team Organization
Mobilizing appropriate staff quickly is essential to smooth performance of this important project for the City. This requires a management approach that emphasizes streamlined communication and quality control. Our team brings together all of the skills and expertise required to ensure satisfactory completion of all elements of this project.
Our organizational chart, as shown on to the
right, illustrates the proposed organizational
structure of our project team. Our team brings
together all of the skills and expertise required
to ensure satisfactory completion of all
elements of the RFP.
1.3 Key Personnel
Our team brings together all the skills and
expertise required to ensure satisfactory
completion of all elements of this contract. The
ADVANTEC Team has impeccable experience in the planning, design, construction, operations, maintenance, and management of various multi-modal Traffic projects. Our team brings together all the skills and expertise required to ensure satisfactory completion of all elements of this contract. All staff members proposed are without long-range commitments, which would interfere with the timely completion of potential tasks. Table 1.1 summarizes key team members’ qualifications and experience, along with work history, training, education, certifications, role and responsibilities, and relevant experience. Our Task Leaders/Key Personnel are committed to serving the City of Duarte for the entire duration of this contract. We will not change key personnel without written consent and prior permission of the City of Duarte.
TABLE 1.1: Qualifications and Experience of Key Personnel
ARMANDO SOLIS PE,
PROJECT MANAGER
RELEVANT EXPERIENCE:
Traffic signal analysis
Traffic signal synchro model
Before & After/Level of Service Studies
Traffic signal systems
Traffic signal communication systems
Inter-agency signal synchronization/Signal timing
Hardwired/ Fiber Optic/Wireless Communications
ADVANT EC Con sulting Profile
Legal Name: ADVANTEC Consulting Engineers,
Inc.
Primary Services
Offered:
Traffic Engineering, Public Works,
Highway Planning and Engineering
Intelligent Transportation Systems
(ITS), Traffic Management Centers,
Connected and Automated Vehicles,
Smart Cities, Transit
Year Founded: 1998
Headquarters: 1200 Roosevelt, Irvine, CA 92620
Phone: 949-861-4999
Other Offices: Diamond Bar, Los Angeles, Ontario
Palmdale, Palm Desert
No. of Employees 48
Primary Contact:
Mr. Armando Solis, PE
Project Manager
[email protected]
Mobile: 714-277-8901
Years of Experience: 25
Registration: Civil Engineer, CA,
C72012
Education: B.S., Civil Engineering,
California State University, Fullerton
78 DAVID MADERA, PE, TE
TASK LEADER – TRAFFIC
SIGNAL ANALYSIS REPORT
RELEVANT EXPERIENCE:
Traffic signal systems
Traffic signal communication systems
ITS planning and design
Transportation planning and design
Traffic capacity and impact analysis
Transportation Management Plans
Construction Management
SUDARSHAN CHALAN, PE
TASK LEADER – LEVEL OF
SERVICE ANALYSIS
RELEVANT EXPERIENCE:
Transportation Planning and Design
Extensive Caltrans Experience
Project Study Reports
Project Reports
Traffic Operations Analysis Reports
Intersection Analysis Reports
Key Support Staff: Besides our key personnel, selection of qualified local team members is a crucial towards ensuring this project’s success, and we have selected a team of highly qualified and respected individuals with Traffic Engineering, and Traffic Signal Analysis experience to assist, including:
• Vivian Hang, PE | Years of Experience: 7 | Assignment: Lead Project Engineer for Traffic Signal Analysis and Development of Conceptual and Preliminary Design Alternatives and Cost Estimates • James Tai, EIT | Years of Experience: 16 | Assignment: Lead Project Engineer for Field Verification of Existing Conditions, Utility Research and Coordination, Development of Conceptual and Preliminary Design Alternatives and Cost Estimates • Daniel Underwood | Years of Experience: 1 | Assignment: Assistant Engineer for Field Verification of Existing Conditions, Utility Research and Coordination, Development of Conceptual and Preliminary Design and Cost Estimates
1.4 Our Subconsultant
We bring an outstanding professional firm to support us on this project. The table below indicates the professional services that will be provided by our subconsultant and its contact information and their support personnel.
Counts Unlimited, Inc | PO Box 1178, Corona, CA 92878 | Mr. Abe Campos; Ph: 951-268-6268 | [email protected] | DIR 1000540799
Services to be Provided: Traffic data collection including average daily traffic (ADT) and peak hour turning movement counts.
Counts Unlimited, Inc. specializes in traffic data collection and has been serving the Southern California area for the past 26 years.
Their primary goal is to provide accurate and comprehensive traffic data collection services at a reasonable cost to the transportation engineering community throughout Southern California. Counts Unlimited has worked with ADVANTEC’s staff for the last ten years, providing traffic counts and travel time study data.
Support Personnel: Abe Campos, Kris Campos
1.5 Relevant Experience
ADVANTEC has provided similar Traffic Engineering and Signal Timing Upgrades professional services to agencies in Southern California for HSIP funded projects. Some of our related referenced projects are described under this section.
PROVEN EXPERIENCE FOR EVERY
MAJOR PROJECT ELEMENT
Conceptual Plans Level of Service Analysis Signing & Striping Traffic Signal Improvements Street Improvements Cost Analysis Preliminary Design Stakeholder and Caltrans Coordination City of Norwalk HSIP Cycle 8 Traffic Signal
Upgrades, (RFA, LPI and Retroreflective
Backplates)
Years of Experience: 25
Registration: Civil Engineer, CA,
C71391; Traffic Engineer, CA,
TR2354
Education: B.S., Civil Engineering,
Cal State Poly University, Pomona
Years of Experience: 29
Registration: Civil Engineer, CA,
C51963
Education: M.S., Civil Engineering,
University of California, Irvine | B.S.
Civil Engineering, Bangalore
University, India
79 1.6 Similar Project Experience and References
A brief description of similar As-Needed or On-Call Professional Consultant Services provided by ADVANTEC to agencies within the last five (5) years in Southern California are highlighted in the following table.
Project Name / Description Relevance to the
Professional Traffic Engineering Services
On-Call Traffic Engineering Services, County of Riverside: As part of our services ADVANTEC Prepared traffic signal, street improvement, and signing and striping plans, including final plans, specifications, and estimates, and provided support for bidding and construction. Recent locations include Highway 74 & Mountain Avenue, Pourroy Road & Pourroy Road, and Grand Avenue & Sangston Drive.
Reference: County of Riverside
Mr. Dennis Acuna, PE, TE | Director of Transportation
951-955-6820; [email protected]
Date Range: 2018 to Present
Project Team: Carlos Ortiz, Lawrence Tai, John Dorado,
Armando Solis, Jose Guedes, John Cox, Keith Rand, Chris Buscarino, Charles Tsang, Vivian Hang, Maddie Ortiz, Ryan Miller, Bryan Elenes, Frank Gomez, Kevin Acuna
On-Call Traffic Engineering Services – Los Angeles
County, CA - ADVANTEC’s work over this period
consisted of several traffic signal design projects
including 8 major corridors ranging from 9 to 62
intersections will associated improvements. All the
plans were designed in conformance with the County of
Los Angeles latest design guidelines, using Microstation / AutoCAD formats.
Plans were submitted in 3 different stages: 80%, 100% and final design submittal. The 100% and final design plans were also submitted to the involved local agencies for review and approval.
Reference: LA County DPW
Marty Admundson, Supervising Engineer
(626) 300-4774 | [email protected]
Date Range: 2004 to Present Project
Team: Carlos Ortiz, Keith Rand, John Dorado, Armando Solis, David Madera, Mario Garcia-Guillespie, Vivian Sy, Kevin Acuna, Francisco Hernandez
Design Services for Merced to Madera – California High-Speed Rail Authority, CA - The California High-Speed Rail Authority (Authority) is pioneering the nation's first high-speed rail system, connecting California's mega-regions. For the Merced to Madera segment (34 miles), Advantec led geometrics development to 30% completion at 8 locations, coordinating with CHSRA and Caltrans Districts 6 and 10. Additionally, the scope included Geometric Alignment Drawings (GADs), DIB78 Checklists, Traffic Operations Analysis Report (TOAR) for SR 99 SB Ramps/Mission Avenue and SR 99 SB Ramps/Le Grand Road. In addition, prepared TOAR for two interchanges and 12 access points along SR 152, and Intersection Control Evaluation (ICE) for four intersections in two interchanges.
Reference: Stantec
Jose Martinez, Disign Project Manager
(949) 345-5471 | [email protected]
Date Range: 2022 to Present
Project Team: Chris Buscarino, David Madera, Sudarshan
Chalan, Vivian Hang, James Tai, Yasmeen Halabi, Daniel
Underwood, George Dore
PROVEN EXPERIENCE FOR EVERY
MAJOR PROJECT ELEMENT
Conceptual Plans Level of Service Analysis Signing & Striping Traffic Signal Improvements Street Improvements Cost Analysis Preliminary Design Stakeholder and Caltrans Coordination City of Palm Springs HSIP Cycle 8 Traffic
Signal Upgrades
City of La Habra HSIP Cycle 9 Traffic Signal
Upgrades (RFA)
City of Carson HSIP Cycle 9 Traffic Signal
Improvements
City of Cathedral City HSIP Cycle 9 Traffic
Signal Upgrades
80 SECTION 2: PROPOSED PERSONNEL
2.1 Project Manager, Key Personnel, and Subconsultant Resumes Armando Solis, PE | PROJECT MANAGER
Mr. Armando Solis is a Registered Civil Engineer with over 25 years of professional experience focusing on all aspects of highway and roadway engineering. He has been involved in successful delivery of numerous PS&E projects to various Caltrans Districts across southern California (7, 8, 11, 12). His extensive design experience spans over civil and traffic disciplines. Mr. Solis possesses hands-on experience not just in geometric design, roadway layout and profiles, pavement rehabilitation, pavement delineation, signing and construction staging. He also has numerous experiences overseeing the design of traffic signal improvements and elaboration of cost estimates. Mr. Solis has providee construction support during construction of traffic signal systems, street improvements, intelligent transportation systems, lighting, sign illumination, fiber optic communications system, CCTV, ramp metering, CMS as well as census stations. Some of his notable projects are as follows:
LA Metro, I-105 Express Lanes Segment 1 (PS&E) Project, Los Angeles, CA – Design Manager. Mr. Solis, as Design Manager, oversaw the PS&E development of electrical, ITS, and tolling infrastructure for a project aimed at adding two high occupancy toll (HOT) Express Lanes along I-105 between I-405 and Central Avenue (Segment 1). This encompassed tasks such as highway lighting, Caltrans TMS (ramp metering, fiber optic backbone, CCTV, CMS, traffic monitoring stations), and tolling infrastructure (fiber optic backbone, CCTV, detection stations, toll zone gantries, VMS). The project involved approximately 6.5 miles of widening within the existing right-of-way, including 7 bridge widenings, new retaining and sound walls, and new toll collection infrastructure, including tie-ins to existing I-110 Express Lanes and new toll gantries on SB 710 to EB/WB 105. With a tight funding deadline mandated by SB-1 Congested Corridors, the project ran on an accelerated schedule to achieve PS&E approval by May 2023. The 65% package was submitted on-time and within budget, with both the CMGC and Toll Service Provider joining in that Fall.
County of Los Angeles, Las Tunas Drive/Live Oak Avenue/Arrow Highway Traffic Signal Synchronization Program (TSSP) Project, CA – Project Manager. Armando Solis, as Project Manager for a Los Angeles County on-call traffic engineering services contract, oversaw a project to enhance traffic flow along multi-jurisdictional corridors by upgrading signalized intersections. This involved replacing obsolete controllers, designing detector systems, and upgrading signal equipment hardware to meet standards, including those outlined in the Manual on Uniform Traffic Control Devices (MUTCD). Armando's specific duties included completing field reviews and inventory packages, generating Traffic Signal (TS) Base Plans, TS Utility Plans, TS Improvement Plans, and providing engineer's cost estimates for 31 intersections along the Las Tunas Drive / Live Oak Avenue / Arrow Highway TSSP corridor.
County of Los Angeles, Avalon Boulevard 126th St to Sepulveda Boulevard Traffic Signal Synchronization Program (TSSP) Project, CA – Project Manager. Mr. Solis, as Project Manager for a Los Angeles County on-call traffic engineering services contract, led a project to improve traffic flow along multi-jurisdictional corridors by upgrading signalized intersections. This involved tasks such as replacing outdated controllers, designing detector systems for full traffic actuation, installing or replacing interconnect with universal time base units, and upgrading other signal equipment hardware to meet standards outlined in the Manual on Uniform Traffic Control Devices (MUTCD) and/or CA MUTCD. Mr. Solis was responsible for completing a field review/inventory package and developing Traffic Signal (TS) Base Plans, TS Utility Plans, and TS Improvement Plans for 28 intersections along the Avalon Boulevard 126th St to Sepulveda Blvd Traffic Signal Synchronization Program TSSP corridor.
Registration:
Civil Engineer, CA, C72012
Years of Experience: 25
Years with Firm: 2.5
Education:
B.S., 1999, Civil Engineering,
California State University, Fullerton
Professional Affiliations:
Institute of Transportation
Engineers (ITE)
Orange County Traffic Engineering
Council (OCTEC)
81 David Madera, PE, TE | TASK LEAD for TRAFFIC SIGNAL ANALYSIS REPORT Mr. David Madera, a registered Civil and Traffic Engineer, brings over 24 years of diverse experience in traffic and transportation engineering. His expertise spans ITS planning and design, traffic signal and transit engineering, transportation planning, and construction management. He has specific experience in signing, striping, stage construction/traffic control, traffic signal and communication systems, as well as Intelligent Transportation Systems (ITS) and lighting plans for various city, county, and Caltrans highway facilities. Additionally, he has conducted intersection capacity analysis, impact analysis, traffic studies, and transportation management plans, along with conceptual highway and street intersection improvement design. David excels in management and communication, effectively coordinating with project team members and stakeholders. Some of his notable projects are as follows:
LA Metro, I-105 Express Lanes Segment 1 (PS&E) Project, Los Angeles, CA – Traffic Lead. Mr. Madera, lead the PS&E development of electrical, ITS, and tolling infrastructure for a project aimed at adding two high occupancy toll (HOT) Express Lanes along I-105 between I-405 and Central Avenue (Segment 1). This encompassed tasks such as highway lighting, Caltrans TMS (ramp metering, fiber optic backbone, CCTV, CMS, traffic monitoring stations), and tolling infrastructure (fiber optic backbone, CCTV, detection stations, toll zone gantries, VMS). The project involved approximately 6.5 miles of widening within the existing right-ofway, including 7 bridge widenings, new retaining and sound walls, and new toll collection infrastructure, including tie-ins to existing I-110 Express Lanes and new toll gantries on SB 710 to EB/WB 105. With a tight funding deadline mandated by SB-1 Congested Corridors, the project ran on an accelerated schedule to achieve PS&E approval by May 2023. The 65% package was submitted on-time and within budget, with both the CMGC and Toll Service Provider joining in that Fall.
SBCTA, SR-210 Median Lane Widening (PA/ED & PS&E), San Bernardino County, CA – Project Engineer/ Traffic Lead. Responsible for the project approval and final PS&E of the SR210 widening project from Sterling Avenue to I-10 in San Bernardino County. The $148M project will widen six miles of SR-210 by adding one new mixed-flow lane and shoulder in each direction. Prepared traffic and electrical design components, including signing, striping, stage construction, highway and city lighting, traffic signals, communication systems, ramp metering, CCTV, detection, CMS, and irrigation service.
TCA, SR-91/SR-241 Express Lane Direct Connector, Orange County, CA – Traffic Lead.
Lead traffic engineer developing final PS&E for the SR91/SR-241 interchange to include express lane direct connectors. Primary responsibilities include preparing a measure of effectiveness (MOE) comparison memorandum of the proposed ramp options and preparing the System Engineering Management Plan (SEMP), overhead sign, and electrical PS&E packages.
SBCTA SR-60 Central (PA/ED & PS&E), San Bernardino County, CA – Traffic Lead.
Provided project approval and final PS&E of the SR-60 Central Avenue Interchange reconstruction and widening project in San Bernardino County. Responsible for traffic design components, including signing, striping, detours, and stage construction.
Atkinson Construction/Caltrans, I-15/I-215 Interchange (Devore) Design-Build, San Bernardino County, California (Traffic Lead), 2012-2015, $208M. Provided PS&E design and construction support for reconfiguring the I-15/215 interchange to provide route continuity and truck bypass lanes, including reconstruction of approximately six miles of existing freeway and reconnection of the original “Route 66” highway along Cajon Boulevard. Responsible for traffic, electrical, and ITS components, including signing, striping, stage construction, highway lighting, and ITS communication system (Fiber, RMS, TMS, and CCTV) design.
Bundy Canyon/Scott Road Widening (PS&E), Menifee, CA – Traffic Lead. Provided signing, striping, staging and traffic handling, and traffic signal PS&E for a 6-mile widening of Bundy Canyon/Scott Road from Sunset Ave to the I-215 Interchange. The project will widen the road Registration:
California, Civil Engineering No.
C71391
California, Traffic Engineer No.
TR2354
Years of Experience: 25
Years with Firm: 1
Education:
California State Polytechnic
University, Pomona, CA – 1999, BS
Civil Engineering
Professional Affiliations:
Institute of Transportation
Engineers (ITE)
Orange County Traffic Engineering
Council (OCTEC)
82 from two to four lanes with bike lanes, increase sight the distance around s curve section of the street, provide intersection improvements, improve traffic control, and increase the overall safety of the roadway.
Sudarshan Chalan, PE | TASK LEAD for LEVEL OF SERVICE ANALYSIS Mr. Chalan worked in the Department of Transportation, Caltrans for over 29 years in the Districts of 7, 12 and Headquarters delivering an array of diversified Transportation Projects from various Divisions of Planning, Design, Operations & Construction worth $8 Billion for Minors/Majors/SHOPP/STIP/CAPMPR programs; Project Initiation Reports/Documents (PIRs/PIDs), Project Study Report-Project Development Support (PSR-PDS), Project Study Reports (PSRs), Project Study Reports/Project Reports (PSR/PRs), Project Approval & Environmental Documents (PA&EDs), & Plans, Specifications, & Estimates (PS&E), Stormwater Data Reports (SWDRs), and Right of Way Data Sheets (RWDSs) packages.
Mr. Chalan was responsible for OCTA Planning & Designing consultants selection process with IQA, QA/QC. He was responsible in leading Special programs of 5G (Mid-Mile Broadband Network), Encroachment Permits (Statewide Program implementation & Lean Six Sigma), Structural Design (Seismic Retrofit) of all the Bridges in Orange County CA, Delivered President & Governor Stimulus packages for CMIA/CMAQ, Statewide development & implementation of Quality/Continuous Improvement Program, Delivered Managed Lane Feasibility Study Report for I-405 HOV & HOT, & Facilitated all staff in developing District Strategic Operational Plan.
California High-Speed Rail Authority - Design Services for Merced to Madera, Merced, and Madera Counties (CA) – The California High-Speed Rail Authority (Authority) is planning, designing, building, and operating the first high-speed rail system in the nation. The high-speed rail system will connect the mega-regions of the State of California (State), and its trains will run from San Francisco to the Los Angeles basin in under three hours at speeds capable of exceeding 200 miles per hour. The high-speed rail system will eventually extend to Sacramento and San Diego, totaling 800 miles with up to 24 stations. In addition, the Authority is working with regional partners to implement a State-wide rail modernization plan that will invest billions of dollars in local and regional rail lines to meet the State’s 21st century transportation needs.
For the Segment Merced to Madera line (34 miles long), Advantec was selected to lead the development of geometrics to 30% level for approximately 8 locations and preparation of multiple Caltrans’ Project Reports for both Caltrans D6 and Caltrans District 10 due to impacts to SR-152 and SR-99 by the HSR alignment footprint. Mr. Chalan’s role as the Project Report Lead for the multiple project reports development is to organize, plan, and execute multiple project reports for eight locations within Merced and Madera Counties in coordination with other disciplines on the Stantec Team, and with CHSRA, and two Caltrans Districts to obtain their approval. He also led the development of the TOAR, ICE/ISOAP, and was instrumental in conducting the monthly meetings with Caltrans D06 and D10. Additional scope was added: GADs for SR 152 Realignment and SR 152/Road 16 (Berenda Way) interchange, Traffic Operations Analysis Report (TOAR), and ICE (NKA ISOAP) for four intersections in two interchanges requiring Roundabouts. CHSRA is looking to add Final Design of four Caltrans Interchange and Overcrossing locations.
Caltrans District 7 I-605/SR-91 & I-605/Alondra Blvd PS&E, Los Angeles County, CA - Alternative Analysis/Geometric Development.
Prepared PS&E package for SR 605/SR 91 & SR-91/Alondra Blvd. This project was a result of I-105 construction that impacted several neighboring interchanges due to traffic volume increase.
Responsibility - Developed geometric designs of 9 ramps (6 ramps at SR-91/I-605 interchange and 3 ramps at SR-91/Alondra Blvd), widening of 91 freeway and added auxiliary lanes. Successfully completed within budget and schedule to submit PS&E package to Office Engineers to develop bidding package.
Caltrans District 12 SR-55/17th Street, Orange County, CA – Construction Inspection.
Delivered construction of 17th street widening as a result of impact from SR-55/I-5 interchange construction.
Responsibility - Executed the PS&E package as constructed by the contractors, Yeager construction by carefully inspecting all aspects of a transportation facility construction - Regular material sampling & testing; ensuring construction standards, specifications and details of methods of construction; quality control of materials/workmanship; ensuring & inspecting asphalt temperature maintenance and standards; conducting tailgate meetings to share lessons learnt & safety of one and all; processed close out documentation including Phase 9 complete with all claims approved/revised/mitigated as applicable. Finally opened for Traffic flow and handed over the new improved facility to Operations & Maintenance.
Registration:
California, Civil Engineering No.
C51963
Years of Experience: 29
Years with Firm: 1
Education:
M.S, Civil Engineering, University
of California, Irvine, 1992
B. S., Civil Engineering, Bangalore
University, KA, India, 1980
Professional Affiliations:
American Society of Civil
Engineers (ASCE)
83 Vivian Hang | LEAD PROJECT ENGINEER FOR TRAFFIC SIGNAL ANALYSIS AND
DEVELOPMENT OF CONCEPTUAL AND PRELIMINARY DESIGN ALTERNATIVES AND
COST ESTIMATES
Ms. Hang is a registered Civil Engineer with 7 years of professional experience who has knowledge in a variety of transportation engineering and planning projects. Her project experience ranges from large-scale corridor and transit projects to local transportation improvement projects. Ms. Hang’s experience includes preparation of roadway improvement plans, signing and striping plans, surface parking lot conceptual plans, traffic signal modifications, and traffic impact analyses. Her skillsets consist of MicroStation and AutoCAD for engineering design purposes along with modeling software such as Synchro and Traffix to assess the performance of a network and mitigate its impacts. Additionally, Ms. Hang is adept in the use of the full suite if Microsoft Office programs.
California High-Speed Rail Authority - Design Services for Merced to Madera, Merced, and Madera Counties (CA) - The California High-Speed Rail Authority (Authority) is planning, designing, building, and operating the first high-speed rail system in the nation. The high-speed rail system will connect the mega-regions in the State of California, and its trains will run from San Francisco to the Los Angeles basin in under three hours at speeds capable of exceeding 200 miles per hour. The high-speed rail system will eventually extend to Sacramento and San Diego, totaling 800 miles with up to 24 stations. Additionally, the Authority is working with regional partners to implement a state-wide rail modernization plan that will invest billions of dollars in local and regional rail lines to meet the State’s 21st century transportation needs. For the Segment Merced to Madera line (34 miles long), ADVANTEC was selected to lead the development of geometrics to 30% level for approximately 8 locations and preparation of multiple Caltrans’ Project Reports for both Caltrans District 6 and Caltrans District 10 due to impacts to SR-152 and SR-99 by the High-Speed Rail (HSR) alignment footprint. Ms. Hang assisted in executing the geometric design from the 15% level to the 30% level in coordination with other disciplines, CHSRA, and both Caltrans Districts. She also analyzed traffic circulation impacts at the three project locations along the SR-152 during existing conditions, Opening Year, and Horizon Year in support of the Traffic Operations Analysis Report (TOAR). Ms. Hang assisted in developing the TOAR, Intersection Control Evaluation Report (NKA SOAP) for four intersections in two interchanges requiring roundabouts, and the Project Report (PR) for all locations.
Design Services for Intersection Improvements on Rosemead Boulevard at Interstate 10 (I-10) Freeway Westbound Ramps Termini (Rosemead, CA) – The City of Rosemead proposes improvements to Rosemead Boulevard (SR-164) at Glendon Way and I-10 Freeway WB On and Off Ramps. The improvements include geometric realignment and additional lanes to increase operational capacity, improve traffic flow, and reduce congestion at the intersection. The proposed project was identified and awarded by LA Metro Measure R funding, as part of a broader package of projects known as the SR-710 Mobility Improvement Projects (MIPs). The SR-710 MIPs are the result of reallocated Measure R Funds for the SR-710 North Project to new mobility improvement projects within the San Gabriel Valley subregion. These projects are consistent with the purpose and need of the Gap Closure Project to relieve congestion on local streets along the SR-710 alignment between Interstates 10 and 210. Rosemead Boulevard is one of the busiest regional corridors that extends from SR-60 to I-10 and from I-10 to the I210 Freeways. Ms. Hang’s role as civil design lead includes redesigning and implementing intersection improvements in delivering the preliminary engineering and final design (PS&E). Ms. Hang created preliminary conceptual exhibits of the proposed design of the intersection and at the ramp’s termini, obtained the necessary encroachment permit from Caltrans District 7 to begin preliminary work, and assisted in developing the Traffic Operations Analysis Report (TOAR) and the Intersection Control Evaluation Report (ICE) at key locations of the intersection.
Cook Street and Market Place Drive Traffic Signal Improvements Project (Palm Desert, CA) – The City of Palm Desert is looking to install a new traffic signal at the intersection of Cook Street and Market Place Drive. As a result, a new continental crosswalk is to be installed to increase safety for pedestrians and golf cart users to maneuver across Cook Street. Ms. Hang’s role as the civil design lead included responsibilities such as determining the location of the proposed curb ramp by considering the existing grading, providing three design alternatives utilizing various configurations and locations of the curb ramp, designing the pedestrian curb ramp as well as the curb and gutter to Caltrans standards, and coordinating with the City on their needs. Additionally, she redesigned the meandering sidewalk where the proposed curb ramp meets by depressing a portion of the sidewalk in order to meet slope requirements set by the City of Palm Desert and ADA standards for accessible design. Ms. Hang prepared the delivery of preliminary and final design of the plans, specifications, and estimates.
Registrations:
California, Civil Engineering No.
C93680
Arizona, Civil Engineering No.
76071
Years of Experience: 7
Years with Firm: 1
Education:
B.S, Civil Engineering, University of
California, Irvine, 2017
Professional Affiliations:
American Society of Civil
Engineers (ASCE)
Institute of Transportation
Engineers (ITE)
84 James Tai | LEAD PROJECT ENGINEER FOR FIELD VERIFICATION OF EXISTING
CONDITIONS, UTILITY RESEARCH AND COORDINATION, DEVELOPMENT OF
CONCEPTUAL AND PRELIMINARY DESIGN ALTERNATIVES AND COST ESTIMATES Mr. James Tai is a Project Engineer at Advantec Consultant Engineers. He has over 15 years of experience in Infrastructure Engineering delivering Transportation Engineering services from PA/ED, PS&E, to Design Build working on geometrical designs, drainage engineering, grading and ROW Impacts. Mr. Tai has worked with many agencies including Caltrans, Metro Gold line Foothill Construction Authority, and HSR Authority as well as other municipal agencies. Mr Tai has extensive software experience which include AutoCAD Civil 3D, MicroStation, Inroads, Open Road Designer, AutoTURN, HEC-RAS, Flow Master, Blue Beam, & Microsoft Office Suites.
California High-Speed Rail Authority - Design Services for Merced to Madera, Merced, and Madera Counties (CA) - The California High-Speed Rail Authority (Authority) is planning, designing, building, and operating the first high-speed rail system in the nation. The high-speed rail system will connect the mega-regions of the State of California (State), and its trains will run from San Francisco to the Los Angeles basin. For the Segment Merced to Madera line (34 miles long), Advantec was selected to lead the development of geometrics to 30% level for approximately 8 locations and preparation of multiple Caltrans’ Project Reports for both Caltrans D6 and Caltrans District 10 due to impacts to SR-152 and SR-99 by the HSR alignment footprint.
Mr. Tai’s role as Project Engineer is primarily to lead the GAD (Geometric Approval Drawings) for three Caltrans interchanges along SR-152 that needed to be reconfigured with new design concepts which sought for Caltrans District 6 approval as well as coordination with disciplines on Stantec Team.
I-710 Corridor PA-ED, LA Metro, Los Angeles, CA
The I-710 Corridor for PA-ED project was a freeway expansion project, primarily to improve freight travel speeds along the I-710 freeway from the Long Beach Port to SR-60 interchange.
The Project stretched for approximately 20 miles long and involved 15 local agencies and Caltrans. Mr Tai served as a highway designer to deliver geometric designs, plans, profiles, superelevation diagrams, cross-sections, as well as utility conflict exhibits on the project.
Sun Lakes Blvd Expansion, City of Banning, CA.
Mr. Tai acted as an assistant project manager for the expansion of Sun Lakes Blvd in the City of Banning that extended the Road between Highland Homes Rd to Sunset Ave. The purpose for this expansion is to complement the development of future warehouse development. A high-pressure gas line within the alignment triggered a realignment proposal. Mr. Tai was involved with the roadway realignment design as well as holding meetings with Environmental and water resources group to develop responses for issues posed by California Dept of Fish and Wildlife.
Ave 50 & Ave 52 Widening in City of Indio & City of La Quinta, CA Avenue 50 and 52 are local streets adjacent to Coachella Valley Music and Arts Festival. The City of La Quinta and City of Indio have a joint citywide plan to expand the roads to include bike lanes to help reduce vehicular traffic and parking issues. Mr. Tai acted as an assistant project manager for scope of work and coordinator for all disciplines on Avenue 52 with design firm Mark Thomas for City of La Quinta with various tasks of reviewing proposed cross section, surveyor status and planned utility coordination to help advance the Project forward.
Ave 50 is the main local road that feeds into the north face of Coachella Valley Music and Arts Festival. The Road is also the border of the City of Indio and La Quinta. Mr. Tai as an assistant project manager as well as Project Engineer for Ave 50 between Jefferson Ave and Jackson St. Mr. Tai surveyed the existing condition of the local road with City of Indio’s City engineer to provide a basis of work needed to advance the project forward. Mr. Tai arranged meetings with City of Indio and La Quinta to provide agreement upon proposed cross section and newly added bike lanes for the proposed Ave 50 roadway alignment to feed into the existing bike network.
Registrations:
Engineer-In-Training, CA
Years of Experience: 16
Years with Firm: 1
Education:
B.S, Civil Engineering, University of
California, Irvine, 2008
Professional Affiliations:
American Society of Civil
Engineers (ASCE)
American Public Works Association
(APWA)
85 Daniel Underwood | ASSISTANT ENGINEER FOR FIELD VERIFICATION OF
EXISTING CONDITIONS, UTILITY RESEARCH AND COORDINATION,
DEVELOPMENT OF CONCEPTUAL AND PRELIMINARY DESIGN AND COST
ESTIMATES
Daniel Underwood recently graduated from California State Polytechnic University in Pomona with a GPA of 3.66. He joined ADVANTEC in July 2023 and became a full-time Assistant Engineer for ADVANTEC immediately after his graduation in May 2023.
Daniel is a highly disciplined person with a strong motivation to take up new assignments and challenges. Even though he has been with ADVANTEC for less than a year, he continuously demonstrates his eagerness to learn new skills and a willingness to take on new assignments.
L.A. Metro, I-10 Fwy Express Lanes PA/ED, L.A. County, CA (Assistant Engineer) As Assistant Engineer, Daniel was responsible for researching existing roadway conditions and for the development of the stage construction and traffic control plans for this project.
LACDPW, Traffic Signals PS&E Design, LA County, CA (Assistant Engineer) As Assistant Engineer of the design team, responsible for conducting utility research and preparing traffic signal plans for Las Tunas Drive Traffic Signal Improvement Project that covers 4 cities from Arcadia through Glendora. This project intends to improve traffic signals along the Las Tunas Drive/Live Oak Ave/Arrow Hwy corridor spanning across the city of Arcadia, Irwindale, Monrovia, Baldwin Park, Covina, Azusa, Glendora, and San Dimas.
County of Riverside, Mountain Avenue/Highway 74 intersection Improvements, Riverside County, CA (Assistant Engineer)
As Assistant Engineer Daniel utilized MicroStation CADD program to design the 100% roadway layout and curb ramp plans working with a senior engineer.
LA Metro, I-105 Managed Lanes from I-405 to I-605 (PS&E, CMGC) (Assistant Engineer) Daniel assisted the Lead Traffic Engineer, on the development final PS&E for all three segments of the I-105 freeway to include express lanes from LAX to I-605.
His primary responsibilities included preparing electrical and tolling PS&E packages.
Years of Experience: 1.25
Years with Firm: 1
Education:
California State Polytechnic
University, Pomona, CA – 2023, BS
Civil Engineering
86 SECTION 3: PROJECT APPROACH AND SCOPE OF SERVICES
3.1 Project Approach
The City of Duarte is requesting proposals from qualified professional firms to provide civil and traffic engineering services for the preparation of design alternatives for street improvements and/or traffic signal improvements that will improve the level of efficiency for two of its traffic signal intersections. The two locations are Buena Vista Street at Central Avenue and Buena Vista Street at Evergreen Street. Buena Vista Street is one of the city’s major arterials and it passes under the I-210 freeway, which has two on-ramps and one off-ramp within the project area. The addition of shopping areas, schools and other major facilities has significantly increased the volume of vehicles traveling through the project intersections and consequently aggravating their level of efficiency.
ADVANTEC understands that the city’s goal for this project is to improve the level of efficiency of the two project intersections. After being selected, ADVANTEC will set up a kick-off meeting with City staff to discuss project goals and schedule. During our kick-off meeting we will coordinate with city staff to determine all project stakeholders and establish a Project Development Team (PDT). ADVANTEC will schedule and conduct bi-weekly PDT meetings to ensure that all participants are aware of the project status, concerns or issues, action items, coordination efforts, critical milestones and decision points including reviewing project schedules, planning activities, alternative concepts, and estimates. Review times of any submittal will be limited to the following PDT meeting. ADVANTEC will prepare and distribute meeting agendas, meeting minutes, attendee log, updated project schedule (as necessary), and an action item matrix to the project team for each meeting that is held.
Immediately after our first PDT meeting, utility research and coordination will commence. Notification and coordination of all utilities will be required to ensure quality design and help eliminate utility conflicts. Utility notifications will be provided to the various utility owners within the sphere of the project intersection; the notifications will be prepared using the City’s letterhead. ADVANTEC will obtain a list of all utilities within the project limits from Underground Service Alert (USA) and request locations for existing and proposed underground and overhead utilities, including high risk utilities. The utility information provided by the agencies will be delineated on the concept plans based on their record drawings and our field review. The location of our proposed improvements will take into consideration the existing utilities. ADVANTEC will compile all utility coordination and information in a matrix format to include dates of notification, persons/utility notified and responses from the utility company. Letters will be sent to the utility companies requesting their review and verification of their facilities during the conceptual plan submittals to obtain their concurrence with the information shown on the plans. Copies of this information will be updated periodically and provided to the City of Duarte at the scheduled project meetings and/or as the information has been received.
During the first PDT meeting ADVANTEC will coordinate with all PDT members, collect and review available data for use and reference associated with the project improvements. ADVANTEC’s Project Engineer/Assistant Engineer will schedule a project site visit to conduct a thorough field review of existing conditions at the project intersections. Upon completion of the project site visit, ADVANTEC will create a digital field condition photobook and will identify potential constraints that may be encountered in relation to any proposed improvements. This information will be used for base mapping and proposed improvements at the project intersections. This information will also be used as the foundation for inventory and assessment of existing conditions, base mapping, and preliminary improvement plans.
After review of existing conditions, ADVANTEC will analyze both project intersections and will create conceptual project alternatives that will improve the intersections level of efficiency. These alternatives will be presented to the project stakeholders at a PDT meeting and will discuss the constructability and feasibility of each alternative. Once the alternatives are declared constructible and feasible a project report will be generated. The project report will also contain the cost estimate for each alternative and will explain in detail the decision-making process for the creation of each alternative. ADVANTEC will present the first project report to the City for their review as the first official submittal.
After the City’s selection of the preferred alternative, ADVANTEC will develop preliminary improvement plans and cost estimate of the selected alternative. These plans will be generated in much greater detail than the conceptual alternatives and will be included in the second and final submittal of the project report.
3.2 Scope of Services
Due to the limited number of pages, we have no exceptions to the scope of work, tasks, and deliverables indicated in the RFP. 87 SECTION 4: SCHEDULE CONTROL
4.1 Schedule Control
Based on our experience, we have identified team communication and adequate documentation as the key project elements to the successful completion of the project. The strategies that we propose will reduce potential project impacts, including project delays, help facilitate the planning, design, and completion of the project report.
Understanding City’s Objectives - Prior to initiating our efforts, our Project Manager, Task Leaders, and Lead Project Engineers will work closely with the City of Duarte staff to identify specific goals, objectives and critical issues, in order to successfully meet the project milestones.
Critical Path Method Scheduling - On a monthly basis, our Project Manager will submit an updated four-week horizon schedule reflecting planned work. Our Project Manager will promptly notify the City’s Project Manager of any changes in project progress and will submit an updated detailed Project Schedule to the City. Key critical decisions that may affect the project will be identified on a continual basis to ensure the project schedule is met. This approach allows the City to schedule staffing for its reviews in advance and avoid any rescheduling that may delay other projects.
Critical Issues - Every project will involve issues that require discussion and agreement between the affected parties. The ADVANTEC Team works to foster a professional team relationship between all members of the Project Design Team. We strive to be technically accurate, objective and creative in developing consensus on project issues. The early identification, resolution and documentation of critical issues are imperative to keep a project on track and on schedule.
Project Communication and Documentation - As stated before, one critical element for a quality project is to carefully document project decisions and direction, and the general project development history. Preparation of clear, concise letters, phone logs, meeting minutes and action item resolutions avoid costly re-direction during design that could also have impacts on the project schedule. In addition, ADVANTEC prepares detailed “Response to Comment” letters and matrices for all milestones submittal review comments that show both the comment itself and a complete response to each comment.
Project Progress and Workshop Meetings - On a bi-weekly or as-needed basis, ADVANTEC will attend and chair Project Team meetings with the City of Duarte and Project Stakeholders. Project objectives, schedule, and work progress to date will be discussed to identify and resolve critical issues promptly, address budget issues and other related items. Another effective management tool used by ADVANTEC is to conduct Design Workshops and/or focused Review Meetings with appropriate functional or management groups of the Project Design Team members. ADVANTEC Team will prepare detailed, timely meeting minutes in a comprehensive format that includes action item tracking embedded within the meeting minutes. This easily allows for carrying action items from one meeting to the next meeting until a final disposition on the action item is reached. This method has been very successful on our past projects for providing clear structure to the resolution of all action items throughout the development of the project and is invaluable in re-tracing project decisions if needed.
4.2 Project Schedule
88 SECTION 5: FEE SCHEDULE
5.1 Budget Control
The ADVANTEC Team's management approach has been proven on past similar Traffic Planning and Engineering / Public Works / Civil Engineering / ITS Projects to be effective in meeting or exceeding client goals for completing assigned projects on or ahead of schedule and within or below budget.
Budget Control - The project scope of work will serve as the basis for the development of work breakdown structure (WBS) and the project schedule. A budget expressed in hours and dollars will be established for each task and subtask in our project cost accounting system (AJERA). Our Project Manager and ADVANTEC’s Task Leaders have real-time access to this cost data from his desktop computer enabling continuous monitoring of project costs. The WBS budget and schedule will be combined into a time phased budget to allow for measuring progress and comparing planned versus actual expenditures. Earned values will be computed for all activities and assessment of budgeted cost of work scheduled, budgeted cost of work performed, actual cost of work performed and estimates to complete will be developed. This data will be reviewed with our key task leaders to allow for continuous monitoring, identify early warnings of budget or schedule issues and develop required corrective actions to mitigate any potential schedule delays. A complete Monthly Progress Report will be prepared aligned with each task order and will describe work completed that period, work to be completed in the subsequent period and identification of significant schedule or cost matters that are of critical nature.
Progress Reports - Our Project Manager will provide monthly progress reports for the duration of the project. The Progress Report will summarize all work progress and billings to date. The report will also address potential problems that may delay achieving the project milestones, and recommend how to avert such problems.
5.2 Fee Schedule
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EXHIBIT B
Insurance Requirements
A. Insurance Required
(1) Commercial General Liability insurance in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage.
(2) Automobile Insurance covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles in an amount not less than $1,000,000 combined single limit for each accident. (3) Workers’ Compensation Insurance providing statutory benefits as required by California law.
(4) Employer’s Liability Insurance with limits in an amount not less than $1,000,000.
(5) Professional Liability or Errors and Omissions Insurance designed to protect against acts, errors, or omissions of Consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement, and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the Services required by this Agreement.
B. All insurance policies required hereunder, except the workers’ compensation insurance, shall comply with the following requirements:
(1) All insurance shall be written by insurers that are admitted and licensed to do business in the State of California and with A.M. Best’s rating of A- or better and a minimum financial size VII in accordance with the latest edition of Best’s Key Rating Guide. (2) The policies shall be endorsed to name City and its officers, officials, employees, agents, and volunteers as additional insureds. (3) All of Consultant’s insurance: (i) shall contain no special limitations on the scope of protection afforded to the additional insureds; (ii) shall be primary insurance and any insurance or self-insurance maintained by the additional insureds or any of them shall be in excess of Consultant’s insurance and shall not contribute with it; (iii) shall be “occurrence” rather than “claims made” insurance; (iv) shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability; (v) shall prohibit Consultant from waiving the right of subrogation prior to a loss except for professional liability; 90 2671/012225-0101
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and (vi) shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured. (4) City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days’ advance written notice of such change.
C. Consultant shall renew the required coverage annually as long as City or its employees or agents face an exposure from Consultant’s operations pursuant to this Agreement.
Termination of this obligation shall survive the termination or expiration of this Agreement and shall not be effective until City executes a written statement to that effect. 91 2671/012225-0101
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CITY OF DUARTE
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (“Agreement”) is made and effective as of September 24, 2024 (“Effective Date”), by and between the City of Duarte (“City”), and Advantec Consulting Engineers, Inc. , (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.” In consideration of the mutual covenants and conditions set forth herein, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the Parties agree as follows:
1. RECITALS
The City wishes to engage the services of Consultant to provide professional engineering services for the design and preparation of Plans, Specifications and Cost Estimates (PS&E) for the new traffic signal on Buena Vista St. at Kellwil Way as described further in this Agreement.
Consultant wishes to provide all such services and has the necessary expertise and competency to provide such services.
2. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until June 30, 2025, or until the tasks listed in the Scope of Services are completed, whichever is later, unless sooner terminated pursuant to the provisions of this Agreement. The term may be extended upon execution of a written amendment between the Parties.
3. SERVICES AND PERFORMANCE
A. In compliance with all terms and conditions of this Agreement, Consultant shall provide services more particularly described in the “Scope of Services,” which is attached hereto and incorporated herein by this reference as Exhibit A. The services may be referred to herein as the “Services” or “Work.” In the event of any inconsistency between the terms of Exhibit A and this Agreement, the terms of this Agreement shall govern.
B. As a material inducement to City entering into this Agreement, Consultant represents and warrants that Consultant is a provider of first-class work and services, and Consultant is experienced in performing the type of work and services contemplated herein. The minimum standard of care for all professional services performed or furnished by Consultant under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Consultant represents that the Services will be performed by Consultant or under its direct supervision, and that all personnel engaged in such Work shall be fully qualified and shall be authorized and permitted under applicable Federal, State, and local law to perform such Work. Consultant shall pay all wages, salaries, and other amounts due to such personnel in connection with their performance of the Services and as required by law
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C. The experience, knowledge, capability, and reputation of Consultant, its principals, and employees were a substantial inducement for City to enter into this Agreement. Therefore, without the prior written approval of City, which may be given or withheld at City’s sole and absolute discretion, Consultant shall not (i) contract with any other entity to perform in whole or in part the Services required hereunder; or (ii) transfer, assign, convey, or encumber (voluntarily or by operation of law) any or all of this Agreement.
D. Consultant shall obtain and maintain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement prior to the commencement of Services. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Consultant’s performance of the Services, and shall indemnify, defend, and hold harmless City and its elected and appointed officials, boards, members, officers, agents, representatives, employees, and volunteers (“City Personnel”) against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City related to the Services.
E. Consultant shall provide all Services rendered hereunder in accordance with all ordinances, resolutions, statutes, rules, and regulations of City and any Federal, State, or local governmental agency having jurisdiction in effect at the time Service is rendered. Each and every provision required by law to be included in this Agreement shall be deemed to be included, and this Agreement shall be read and enforced as though they were included.
F. Consultant shall assume all costs arising from the use of patented or copyrighted materials, including, but not limited to, equipment, devices, processes, and software programs, used or incorporated in the Services or Work performed by Consultant under this Agreement.
Pursuant to Paragraph 7, Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold City and City Personnel harmless from any and all suits, actions, or proceedings of every nature for or on account of the use of any patented or copyrighted materials.
G. Consultant shall not subcontract the performance of any of the Services without the prior written approval of City.
H. The Parties have determined that prevailing wage laws do not apply to this Agreement because the Services do not include construction, alteration, demolition, installation, or repair work or are otherwise exempt under California’s prevailing wage laws (California Labor.
Code section 1720 et seq.). Notwithstanding the foregoing, it is agreed by the Parties that, in connection with performance of the Services, including, without limitation, any and all “public works” (as defined by applicable law), Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of California Labor Code section 1781, as the same may be amended from time to time, and/or any other similar law.
Pursuant to Paragraph 7, Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold City and City Personnel harmless from and against any liability, loss, damage, cost, or expenses (including but not limited to reasonable attorneys’ fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings) arising from or related to (i) the noncompliance by Consultant or any party performing the Services of any applicable local, State, and/or Federal law, including, without limitation, any applicable Federal and/or State labor laws 93 2671/012225-0101
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(including, without limitation, the requirement to pay State prevailing wages and hire apprentices); (ii) the implementation of California Labor Code section 1781, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing the Services on Consultant’s behalf to provide any required disclosure or identification as required by California Labor Code section 1781, as the same may be amended from time to time, or any other similar law.
4. MANAGEMENT
City’s Community Development Director or their designee shall represent City in all matters pursuant to the administration of this Agreement and review the Services performed by Consultant. The City Manager shall have the authority, subject to the limitations set forth in Paragraph 5, to enlarge the Scope of Services or increase the compensation due to Consultant.
Consultant’s official representative in the administration of this Agreement shall be Anna Armstrong, who shall have the authority to make all decisions for Consultant and bind Consultant to the terms of this Agreement.
5. COMPENSATION
A. City agrees to pay Consultant an amount not to exceed $50,000, based on the Scope of Services set forth in Exhibit A. The proposal (Exhibit A) provides for 1) Utility As-built research and Coordination, 2) Aerial Topographic Survey, and 3) Composit Utility for a cost of $42,500. With written approval from the City, a contingency may be added to the maximum contract amount if there are unforeseen issues that require additional work.
B. Consultant shall not be compensated for any Services rendered in connection with its performance of this Agreement that are in addition to those set forth herein, unless such additional services are authorized in advance, and in writing, by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City’s written authorization is given. Unless otherwise agreed to by the Parties in writing, all provisions in this Agreement applicable to Consultant’s performance of the Services shall also apply to any additional services.
C. Consultant shall be paid monthly and shall submit monthly invoices/reports to City, within ten (10) days following the end of each month, showing actual Services performed. Invoices shall include billings for all charges, including authorized direct costs incurred by Consultant during the month covered by the invoice. Consultant shall be paid on the next regular Council warrant after all required paperwork is submitted. If City disputes whether Consultant has earned its fee or any portion, City shall give written notice to Consultant within thirty (30) days of receipt of Consultant’s monthly invoice/report stating the basis for such dispute.
6. SUSPENSION OR TERMINATION OF AGREEMENT
A. City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving written notice upon Consultant. Upon receipt of said notice, Consultant shall immediately cease all Work under this Agreement, unless the notice provides otherwise. In the event this Agreement is suspended or terminated pursuant to this subparagraph (A), Consultant shall submit a final invoice/report to City pursuant to Paragraph 4, 94 2671/012225-0101
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and City shall be entitled to receive a return of the fee paid to Consultant, or portion thereof, if the reason for the termination is failure by Consultant to have timely performed the Services set forth in Exhibit A. In City’s sole and absolute discretion, prior to effecting a suspension or termination pursuant to this subparagraph (A), City may first serve upon Consultant a written notice of the default specifying the default and the amount of time that Consultant shall have to cure, correct, or remedy the default. If Consultant fails to cure the default within the specified period of time, City shall have the right to immediately terminate this Agreement pursuant to this subparagraph (A). Notwithstanding any other provision of this Agreement to the contrary, City’s termination of this Agreement pursuant to this subparagraph (A) shall not preclude or prejudice any other remedy to which City may be entitled in law or in equity.
B. Consultant may terminate this Agreement only due to a material breach by City, and only upon not less than thirty (30) days’ prior written notice to City which notice shall specify the material default. Upon receipt of such notice, City may, but shall not be obligated to, effect to remedy such default, which remedy will cause the notice of termination to no longer apply, and this Agreement to continue in effect.
7. RECORDS AND OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to costs, expenses, receipts, and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall maintain adequate records of Services provided in sufficient detail to produce an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of six (6) years after receipt of final payment.
B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, computer files, surveys, notes, and other documents prepared in the course of providing the Services to be performed pursuant to this Agreement (“Work Product”) shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Consultant. Consultant shall provide such items to City promptly upon completion of this Agreement. City acknowledges that such Work Product is not intended or represented to be suitable for use unless completed by Consultant, or for use or reuse by City or others on extensions of the Services or Work under this Agreement, or for any other use or purpose, without written verification or adaptation by Consultant. Any such use, reuse, or any modification of the Work Product, without written verification, completion, or adaptation by Consultant, as appropriate for the specific purpose intended, will be at City’s sole risk and without liability or legal exposure to Consultant or to its officers, directors, members, partners, agents, employees, and consultants.
C. Any information gained by Consultant in the performance of this Agreement shall be considered confidential and such information and the reports, records, documents, and other 95 2671/012225-0101
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materials prepared by Consultant in the performance of Services under this Agreement shall not be released publicly or to any other client of Consultant without the prior written approval of the City Manager.
8. INDEMNIFICATION
A. To the fullest extent permitted by law, except as set forth in subparagraph (B), Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold harmless City and City Personnel from and against any and all claims, actions, suits, claims, demands, judgments, attorneys’ fees, costs, damages, losses, penalties, obligations, expenses, or liabilities (“Claims”) that may be asserted or claimed by any person or entity arising out of, or pertaining to, Consultant’s negligence, recklessness, or willful misconduct, whether or not there is concurrent active or passive negligence on the part of City and/or any City Personnel, but excluding any Claims arising from the sole negligence or willful misconduct of City or any City Personnel. Consultant shall defend any action or actions filed in connection with any such claims or liabilities, and shall pay all costs and expenses, including attorneys’ fees incurred in connection therewith. Consultant shall promptly pay any judgment rendered against City or any City Personnel for any such claims or liabilities. In the event City and/or any City Personnel is made a party to any action or proceeding filed or prosecuted for any such Claims arising out of or in connection with the Work being performed or Services being provided under this Agreement, Consultant shall pay to City any and all costs and expenses incurred by City or City Personnel in such action or proceeding, together with reasonable attorneys’ fees and expert witness fees. Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by City in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury, or arbitrator. In the event any loss, liability, or damage is incurred by way of settlement or resolution without a court, jury, or arbitrator having made a determination of Consultant’s percentage of fault, the Parties agree to mediation with a neutral third-party to determine Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost requirement owed to City.
B. The provisions of this subparagraph (B) apply only if Consultant is a “design professional” within the meaning of California Civil Code section 2782.8(c). If Consultant is a “design professional,” within the meaning of Section 2782.8(c), then notwithstanding subparagraph (A), to the fullest extent permitted by law (including, without limitation, California Civil Code sections 2782 and 2782.6), Consultant shall defend (with legal counsel acceptable to City), indemnify, and hold harmless City and City Personnel from and against any Claim that arises out of, pertains to, or relates to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any sub-consultant, subcontractor, or any other person directly or indirectly employed by them, or any person that any of them control, arising out of Consultant’s performance of any task or Service for or on behalf of City under this Agreement.
Such obligations to defend, hold harmless, and indemnify City or any City Personnel, shall not apply to the extent that such Claims are caused, in part, by the sole negligence or willful misconduct of City or City Personnel. Consultant’s cost to defend City and/or City Personnel against any such Claim shall not exceed Consultant’s proportionate percentage of fault with respect to that Claim; however, pursuant to California Civil Code section 2782.8(a), in the event that one or more of the defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with City (and, if applicable, other 96 2671/012225-0101
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parties) regarding any unpaid defense costs. To the extent Consultant has a duty to indemnify City or any City Personnel under this subparagraph (B), Consultant shall be responsible for all incidental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant’s negligence, recklessness, or willful misconduct.
C. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether arising out of this Agreement or otherwise) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and all amounts for which City may be liable to third parties, by reason of Consultant’s negligent acts, errors, omissions, or willful misconduct, in performing or failing to perform Consultant’s obligations under this Agreement. City in its sole and absolute discretion, may withhold any payment due to Consultant, without liability for interest, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or withhold shall not act as a waiver of Consultant’s obligation to pay City any sums Consultant owes City.
9. INSURANCE
Without limiting Consultant’s indemnification obligations of City as set forth in this Agreement, and prior to the commencement of Work, Consultant shall obtain, provide, and maintain, at its own expense, during the entire term of this Agreement including any extension thereof, policies of insurance of the type and amounts described in Exhibit B and in a form satisfactory to City.
A. No Work or Services under this Agreement shall commence until Consultant has provided City with Certificates of Insurance evidencing the required insurance coverages and said Certificates of Insurance are reasonably approved by City. Certificates are to reflect that the insurer will provide thirty (30) days’ written notice to City of any cancellation of coverage. In the event any of said policies of insurance are reduced in limits or canceled for any reason, Consultant shall, prior to the cancellation date, submit new evidence of insurance.
B. The provisions of any workers’ compensation or similar law will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.
C. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the Work performed under this Agreement. City assumes no obligation or liability by such notice, but has the right to monitor the handling of any such claim or claims if they are likely to involve City.
D. The City’s Director of Administrative Services shall have the authority to adjust or amend the insurance requirements in Exhibit B of this Agreement so long as such amendment or adjustment is agreed to in writing by the Parties.
10. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to City a wholly independent contractor. The personnel performing the Services under this Agreement on behalf of Consultant 97 2671/012225-0101
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shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, officials, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents is in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner.
B. No City-provided employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.
11. NO UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of City in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any Work to be conducted as a result of this Agreement. Consultant further warrants that it has not employed or retained any company or person other than a bona fide employee working for Consultant, to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to annul this Agreement without liability or, in its discretion, to deduct from this Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
12. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for Work to be performed in connection with the Services performed under this Agreement.
13. COVENANT AGAINST DISCRIMINATION
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, gender, gender identity, gender expression, physical or mental disability, age, military status, marital or familial status, sexual orientation, national origin, or ancestry. 98 2671/012225-0101
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14. NONLIABILITY OF CITY OFFICERS AND EMPLOYEES
No City Personnel shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
15. NOTICES
Any notices which either Party may desire to give or may be required to give to the other Party under this Agreement must be in writing and may be given either by (a) personal service; (b) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery; (c) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the Party as set forth below or at any other address as that Party may later designate by notice; or (d) e-mailing the notice to the e-mail addresses as set forth below:
If to City: City of Duarte
Craig Hensley, Community Development Director
1600 Huntington Drive
Duarte, California 91010
If to Consultant: Advantec Consulting Engineers, Inc.
Attn: Cody Howing
398 Lemon Creek Drive Suite E
Walnut, CA 91789
16. GOVERNING LAW; ATTORNEYS’ FEES; LITIGATION MATTERS
The internal laws of the State of California, without regard to principles of conflicts of laws, shall govern the interpretation of this Agreement. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding anything in this Agreement to the contrary, in no event shall Consultant be entitled to economic or consequential damages or to punitive damages. In the event of any litigation arising from or related to this Agreement, the prevailing Party shall be entitled to recover from the non-prevailing Party all reasonable costs incurred, including staff time, court costs, attorneys’ fees, expert witness fees, and other related expenses. The Superior Court of the County of Los Angeles shall have exclusive jurisdiction over any litigation between the Parties concerning this Agreement. Service of process on City shall be made in the manner required by law for service on a public entity. Service of process on Consultant shall be made in any manner permitted by law and shall be effective whether served inside or outside of California. 99 2671/012225-0101
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17. RIGHTS AND REMEDIES ARE CUMULATIVE; WAIVER
A. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
B. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. No waiver by either Party of any of the provisions of this Agreement shall be effective unless explicitly set forth in writing and signed by the Party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercising, any right, remedy, power, or privilege arising from this Agreement shall operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power, or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power, or privilege.
18. SEVERABILITY
If any portion of this Agreement is found by a court of competent jurisdiction to be invalid, void, illegal, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way affect, impair, or invalidate any other term, covenant, or condition, or provision contained in this Agreement. Upon a determination that any term or provision is invalid, illegal, or unenforceable, the Parties shall negotiate in good faith to modify this Agreement to give effect to the original intent of the Parties as closely as possible in order that the transactions contemplated hereby be performed as originally contemplated to the greatest extent possible.
19. INTERPRETATION; ENTIRE AGREEMENT
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. This Agreement contains the entire understanding between the Parties relating to the obligations of the Parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, relating to the obligations of the Parties described in this Agreement, are merged into this Agreement and shall be of no further force or effect.
20. CONFLICTS OF INTEREST
Consultant represents, warrants, and covenants that he, she, or it presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant further agrees that while this Agreement is in effect, Consultant shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant acknowledges that pursuant to the provisions of the Political Reform Act (California Government Code section 87100 et seq.), City may determine Consultant to be a “consultant” as that term is defined by the Political Reform Act. In the event City makes such a determination, Consultant agrees to complete and file 100
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a “Statement of Economic Interest” with the City Clerk to disclose such financial interests as required by City. In such event, Consultant further agrees to require any other person doing Work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by City.
21. NO THIRD-PARTY BENEFICIARIES
This Agreement benefits solely the Parties to this Agreement and their respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any other person any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of this Agreement.
22. PARAGRAPH HEADINGS AND SUBHEADINGS
The paragraph headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
23. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
24. EXECUTION OF CONTRACT
The persons executing this Agreement on behalf of each of the Parties represent and warrant that (i) such Party is duly organized and existing; (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party; (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement; and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound.
25. CITY MANAGER AUTHORITY
City’s City Manager shall have the authority to make non-material changes, non-material amendments, or clerical edits to this Agreement on behalf of the City. [Signatures on following page.]
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IN WITNESS WHEREOF, the City Council of the City of Duarte caused the Agreement to be subscribed by its Mayor or City Manager and said Consultant has executed or caused this Agreement to be executed by its duly authorized officer(s).
CITY OF DUARTE
_________________________________
Brian Villalobos, City Manager
Date: _____________________________
CONSULTANT
Advantec Consulting Engineers, Inc.
By: ______________________________
Its: ______________________________
Date: _____________________________
ATTEST
_________________________________
City Clerk
Date: _____________________________
APPROVED AS TO FORM
RUTAN & TUCKER, LLP
_________________________________
City Attorney, City of Duarte
Date: _____________________________
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EXHIBIT A
Scope of Services
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21700 Copley Dr • Suite 300 • Diamond Bar • CA 91765 • (909) 860-6222 • www.advantec-usa.com Because We Care
June 7, 2024
Stephanie Sandoval
City of Duarte – Public Works Manager
1600 Huntington Drive
Duarte, CA 91010
SUBJECT: Proposal for Professional Engineering Services for the Buena Vista Street at Kellwill Way Intersection Improvements Project
Dear Stephanie,
ADVANTEC Consulting Engineers, Inc. (ADVANTEC), is pleased to present our proposal and fee to provide professional engineering services to prepare plans, specifications, and estimates (PS&E) for a new traffic signal at the Buena Vista Street and Kellwill Way intersection.
ADVANTEC appreciates the opportunity to submit this letter proposal and looks forward to working with the City. Our scope of services and schedule are detailed in Exhibit A and our fees are detailed in Exhibit B. If you have questions, please feel free to contact me at (714) 277-8901 or [email protected].
Sincerely,
ADVANTEC Consulting Engineers, Inc.
Armando Solis, PE
Project Manager
City of Duarte
Approved By: ______________________
Date: _____________________________
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Buena Vista Street at Kellwill Way Intersection Improvements City of Duarte June 7, 2024
2 EXHIBIT A
SCOPE OF SERVICES for
City of Duarte
Buena Vista Street at Kellwill Way Intersection Improvements This scope of service is based on the request from the City to prepare plans, specifications, and estimates (PS&E) for a new traffic signal at Buena Vista Street and Kellwill Way Intersection.
The project improvements include, but are not limited to, traffic signal installation and signing and striping plans.
The following summarizes our tasks to complete the scope of services:
Task 1 Project Management, Coordination, and Meetings
ADVANTEC will provide project management and coordination activities to manage the work and tasks identified in this scope of work. This includes coordination with the project team and the City including monthly conference calls with the City’s Project Manager to provide up-to-date project status, discuss any concerns or issues, and follow-ups on any requests or action items.
ADVANTEC will conduct up to one in-person meeting and two virtual meetings with City staff. The first meeting will be conducted for the project kick-off, the second will be conducted to discuss our results of the field investigation and proposed conceptual plans, and the third meeting will be held after the 90% submittal for response to comments. ADVANTEC will prepare meeting agendas, meeting minutes, and action items list for distribution after each meeting.
SCE Coordination – Since we are proposing a new traffic signal, this will require coordination with SCE to obtain service (i.e. power) for the traffic signal and safety lighting improvements. ADVANTEC will coordinate with SCE to determine the service point location and feed to new traffic signal service enclosure. This typically requires filling out a SCE costumer service request form and coordinating design requirements including potential design from SCE (conductors, conduit, pull boxes, etc. from the service point to the new service enclosure). Our coordination efforts under this task will minimize delays during construction.
Deliverables:
Project management and coordination; monthly conference calls and conduct up to 3 meetings with County staff virtual or at City office.
SCE coordination.
Task 2 Data Collection and Field Review
ADVANTEC will coordinate with City staff, collect and review available data for use and reference associated with the traffic signal and signing and striping improvements. ADVANTEC will conduct a thorough field review at the project intersection. Our field review will consist, but not limited to collecting the following:
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Buena Vista Street at Kellwill Way Intersection Improvements City of Duarte June 7, 2024
3 All roadway features including curb lines, property lines, edges of pavement, edges of paved sidewalks, curb returns, curb ramps, driveways, and bus pads Signing and striping
Power poles and Overhead power lines
Pedestrian flashing beacons, pole locations, conduit, conduit fill, cables, service enclosures, pull boxes, vaults, communications equipment, etc.)
Nearby at-grade utilities, catch basins, manholes, cabinets, sub-structures, vaults; and nearby aboveground utilities, power poles/overhead lines, streetlights, etc. Other field conditions that might affect a design decision ADA compliance and constraints
Upon completion of the above items, ADVANTEC will identify potential constraints that may be encountered in relation to the proposed improvements. This information will be used to prepare base mapping and proposed improvements at the project intersection.
Deliverables:
Data collection inventory matrix, project survey, field review notes, and photos.
Task 3 Utility Coordination
Utility notification and coordination will be required to ensure quality design and help eliminate utility conflicts during construction. Utility notifications will be provided to the various utility owners within the sphere of the project; the notifications will be prepared using the City’s letterhead. ADVANTEC will request locations for existing and proposed underground and overhead utilities, including high risk utilities. The utility information provided by the agencies will be delineated on the plans based on their record drawings and our field review. The location of our proposed improvements will take into consideration of the existing utilities. In the event of any utility conflicts, ADVANTEC will coordinate the relocation of all utilities affected by the project. Our goal is to relocate their facilities prior to the start of construction of the project improvements. ADVANTEC will compile all utility coordination and information in a matrix format to include dates of notification, persons/utility notified and responses from the utility company. Letters will be sent to the utility companies requesting their review and verification of their facilities during the preliminary and final plan submittals to obtain their concurrence with the information shown on the plans.
Copies of this information will be updated upon receipt and provided to the City of Duarte at the scheduled project meetings and/or as the information has been received. ADVANTEC will conduct utility coordination throughout the preliminary and final design phases of the project. Please note: ADVANTEC’s fees do not include fees or costs associated with the processing and collection of as-built plans or documentation from the utility companies. Typically, fees are waived when submitting utility requests using the City’s letterhead.
Deliverables:
Utility notification and coordination, utility letters, utility plans and utility coordination matrix.
Task 4 Engineering Design and Plans
ADVANTEC will prepare PS&E for traffic signal and signing and striping improvements on Buena Vista Street at Kellwill Way. Our submittals will be at 65%, 90%, and 100%. The project improvement plans will conform to the City’s requirements and will be prepared in AutoCAD on 24”x36” City of Duarte title block.
The PS&E will also be in conformance with the corresponding latest editions of Caltrans Standard 106
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4 Specifications and Standard Plans; Standard Specifications for Public Works Construction (Greenbook); California Manual on Uniform Traffic Control Devices (CAMUTCD) and applicable design standards. All plans will be prepared by a registered Civil Engineer in the State of California. Based on our assessment of the proposed improvements and associated details, we have determined this project will require approximately 4 plan sheets. The following table provides a breakdown of the number of sheets, the types of plans, scale per plan, and work or information associated with each plan.
Sheet Description Plan Scale No. of Sheets
Title Sheet NA 1
Traffic Signal Plan 1”=20’ 1
Signing and Striping Plan 1”=40’ 1
Detail Sheet: Video Detection, and Controller Cabinet NA 1
TOTAL 4
The following summarizes the layout for each plan type and details associated with each sheet:
Title Sheet, Construction Notes and Legend
ADVANTEC will prepare a project title sheet. The project Title Sheet will include project title, vicinity map, general notes, benchmark with basis of coordinates, dig alert information, list of utility companies with contact name and telephone number, sheet index, and legend of symbols.
Deliverables:
Title Sheet (One Sheet)
Traffic Signal Plan
ADVANTEC will prepare a traffic signal plan at Buena Vista Street at Kellwill Way. The traffic signal plan will include all base mapping, as-built information and utilities and all proposed traffic signal poles and equipment, pole schedules, conductor schedules, construction notes, and any details necessary to facilitate the installation and construction of the project improvements.
The traffic signal plan will be prepared at 1” =20’ scale in AutoCAD in accordance with the latest State and City Standards.
Deliverables:
Traffic Signal Plan (One Sheet)
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Buena Vista Street at Kellwill Way Intersection Improvements City of Duarte June 7, 2024
5 Signing and Striping Plan
ADVANTEC will prepare a signing and stripping plan for the related improvements at Buena Vista Street at Kellwill Way. The signing and striping plan will show existing features to remain, existing features to be removed or relocated, and the installation of new features. The plans will include the specified border, title block, signature block, legend; general and construction notes; and any construction details necessary to facilitate installation of the signing and striping design.
The signing and striping plans will be prepared at 1”=40’ scale in AutoCAD in accordance with the latest State and City Standards.
Deliverables:
Signing and Striping Plan (One Sheet)
Detail Sheet: Video Detection Camera Mounting Details, and Controller Cabinet Details ADVANTEC will prepare details sheets for the work related to the traffic signal improvements. This includes, but not limited to, Video Detection Camera Mounting details, and controller cabinet details.
Construction notes and other details will be provided to facilitate the project improvements.
Deliverables:
Detail Sheet: Video Detection Camera Mounting Details, and Controller Cabinet Details (One Sheet) SUMMARY OF ENGINEERING AND DESIGN PLAN DELIVERABLES:
Plans set (4 Sheets) at 65%, 90%, and 100% submittals. One full size (24”x36”) bond copy of the plan set and PDF per submittal. One full size set of final signed mylars with one bond copy, PDF and AutoCAD file for final submittal.
Task 5 Technical Specifications
ADVANTEC will prepare the project Technical Specifications and Bid Documents for the proposed project and the associated improvements based on the City of Duarte's requirements and the latest Caltrans Standard Specifications and Plans; California Manual on Uniform Traffic Control Devices (CAMUTCD), and the GREENBOOK. The technical specifications will include a project description, preparation of bid schedules, bid item descriptions, payment methods, special provisions, technical specifications, and any specification detail sheets or standard plans.
Deliverables:
Technical Specifications. Submittals will be provided at 65%, 90% and 100%. The Technical specifications will be prepared using Microsoft Word and provided to the City in Word and PDF formats for each submittal.
Task 6 Engineering Estimates
ADVANTEC will prepare construction quantity take-offs and construction cost estimates for the proposed project. The unit costs will be based on current cost data and historical cost data associated with the 108
Buena Vista Street at Kellwill Way Intersection Improvements City of Duarte June 7, 2024
6 identified bid items. Preliminary and final quantities and construction cost estimates will be provided to the City.
Deliverables:
Construction Quantity Take-offs and Construction Cost Estimates. Submittals will be provided at 65%, 90%, and 100%. The cost estimate will be prepared in a spreadsheet format using Microsoft Excel and provided to the City in Excel and PDF formats for each submittal.
Task 7 (OPTIONAL) Construction Support
ADVANTEC will provide construction support services for the construction plans and specification interpretation and consultation during the bidding and construction phases of the project, including the following:
Attend pre-bid meeting
Respond to bidders’ questions
Assist the County with preparation of Addenda regarding omissions or conflicts in the design, as necessary
Attend pre-construction meeting, if necessary
Review and respond to shop drawing submittal for conformity with the plans and specifications. Review and respond to Request for Information (RFI) or Change Request (CR) from the City or Contractor
As-built drawings will be prepared based upon completion of the project and the Contractors red lined plans.
Deliverables:
Construction Support Services and preparation of as-built plans. As-built plans will be provided electronically (PDF and AutoCAD) and one full-size plan set (24”x36”) bond copies.
Task 8(OPTIONAL) Utility Potholing
ADVANTEC will, through our sub-consultant, perform the utility potholing in order to determine if there are any utility conflicts at locations where new traffic signal poles are proposed to be installed.
Based on our review of the project intersection, there are 5 new traffic signal poles that will require potholes.
Our approach is to provide “X” trenching, which excavates two 1’x3’ trenches that crosses each other (and rod 6” in each direction), to 8’ depth (typically, existing utilities are not deeper than 8’). With this approach, you are able to see if there are any conflicting utilities to the actual width without having to pothole actual diameter, which is costly, and requires additional work and safety precautions to make sure the pothole does not collapse that would be due to the large diameter and depth. If City would like each pothole to be greater width and depth, we can provide these services based on the City’s review and approval of our revised scope and fees.
The ADVANTEC team will coordinate with Underground Service Alert (USA), handle USA mark outs and meetings; Obtain permits from the City of Duarte (it is assume permit fees are waived); Provide a set of traffic control plans as required (per WATCH or CAMUTCD) for typical right lane closures; Set up any 109
Buena Vista Street at Kellwill Way Intersection Improvements City of Duarte June 7, 2024
7 temporary traffic control as required; Set up protective barriers to shield pedestrians and traffic from flying debris; Use our Air/Vacuum System to remove dirt, rocks, sand or other to create the holes per plan; Document any utilities on the surface, depths of utilities (if any), photos and in logs books; Backfill native spoils and compact in 1’ lifts to achieve the City’s required compaction; Finish with cold patch; Sweep and clean entire work area; Provide PDF documentation for each hole.
In the event of a utility conflict, the ADVANTEC Team will submit to each utility company a preliminary set of plans that provide the location, elevation of the utility, and the elevation of the improvement with the conflict area clouded to show the utility companies the areas of conflict with the proposed improvements.
At this time, we may request a utility relocation.
Deliverables:
Utility Pothole Survey, traffic control where needed, and coordination with utility companies will be provided.
Task 9 (OPTIONAL) Surveying and Topographic Mapping
With the assistance from our subconsultant, CL Surveying and Mapping, the ADVANTEC Team will provide surveying and topographic mapping within the project limits. The surveys will be performed to develop base mapping for the final design improvements. The cross-section and topographic base maps will be produced by ground survey methods. The surveying and topographic mapping will consist of the following elements:
Site Control: The ADVANTEC Team will establish a site-wide network of horizontal/vertical control to serve as the basis for any subsequent boundary, topographic, or construction staking surveys that may be required throughout the course of the project. CL Surveying and Mapping will reference an assumed horizontally, and available local agency vertical datum, unless specifically requested otherwise.
Centerline/Right-of-Way Establishment/Mapping: The ADVANTEC Team will conduct the field measurements necessary to re-trace the centerlines and rights-of-ways within the project limits. This effort does not constitute a full and complete boundary survey of the adjacent land parcels. Survey monuments located and indicated on the survey shall be limited to existing, centerline monuments found to be present along the streets and all associated ties as indicated.
Topography and Street Cross Sections: The ADVANTEC Team will perform a field topographic survey of existing ramps at the intersection of Buena Vista Street and Kellwill Way. Visible indications of surface utilities, trees, utility poles, luminaries, fencing, walls, sidewalks, hardscape, signs and edge of pavement lying within ramp and bus stop locations will be located, as well as lip of gutter, flow line, top of curb and back of walk elevations. Survey will also extend 100’ beyond back of sidewalk on the east side; approx. 350’ from BCR/ECR on the north and south side; and approx. 200' on the west side.
Deliverables:
Surveying and Topographic Mapping for base mapping for one project intersection. This includes AutoCAD Files along with the ASCII point file of the survey points collected in the field. 110
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8 SCHEDULE
Following our notice to proceed, ADVANTEC will begin services within one to two weeks. We anticipate project completion within 4 to 5 months.
EXCLUSIONS
Consulting services relating to any of the following tasks may be completed by ADVANTEC if negotiated under a separate contract for an additional fee; but are presently excluded from this Agreement:
Additional meetings
Traffic signal timing plans
Traffic signal interconnect plans
Traffic control plans
Utility relocation design
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9 Exhibit B - FEE SCHEDULE
Compensation for our personnel directly engaged for the work outlined in Exhibit A will be billed per the fee schedule provided below.
As shown, compensation for our personnel directly engaged for the work outlined in Exhibit A will be $26,720 without the optional task; and $56,460 with the optional task (construction support, utility potholing, and surveying and topographic mapping). We will not exceed the budgeted amount without your written authorization.
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EXHIBIT B
Insurance Requirements
A. Insurance Required
(1) Commercial General Liability insurance in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage.
(2) Automobile Insurance covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles in an amount not less than $1,000,000 combined single limit for each accident. (3) Workers’ Compensation Insurance providing statutory benefits as required by California law.
(4) Employer’s Liability Insurance with limits in an amount not less than $1,000,000.
(5) Professional Liability or Errors and Omissions Insurance designed to protect against acts, errors, or omissions of Consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement, and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the Services required by this Agreement.
B. All insurance policies required hereunder, except the workers’ compensation insurance, shall comply with the following requirements:
(1) All insurance shall be written by insurers that are admitted and licensed to do business in the State of California and with A.M. Best’s rating of A- or better and a minimum financial size VII in accordance with the latest edition of Best’s Key Rating Guide. (2) The policies shall be endorsed to name City and its officers, officials, employees, agents, and volunteers as additional insureds. (3) All of Consultant’s insurance: (i) shall contain no special limitations on the scope of protection afforded to the additional insureds; (ii) shall be primary insurance and any insurance or self-insurance maintained by the additional insureds or any of them shall be in excess of Consultant’s insurance and shall not contribute with it; (iii) shall be “occurrence” rather than “claims made” insurance; (iv) shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability; (v) shall prohibit Consultant from waiving the right of subrogation prior to a loss except for professional liability; 113
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and (vi) shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured. (4) City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days’ advance written notice of such change.
C. Consultant shall renew the required coverage annually as long as City or its employees or agents face an exposure from Consultant’s operations pursuant to this Agreement.
Termination of this obligation shall survive the termination or expiration of this Agreement and shall not be effective until City executes a written statement to that effect. 114
ITEM: 7.H
Biennial Review of the City's Conflict of Interest
Recommended Action:
Adopt Resolution No. 24-14 amending the City’s current Conflict of Interest Code.
Attachments:
7.H - Staff Report - Biennial Review of the City's Conflict of Interest Code.pdf
7.H - Resolution No. 24-14.pdf
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RESOLUTION NO. 24-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUARTE,
CALIFORNIA, AMENDING THE LIST OF DESIGNATED POSITIONS
FOR FILING STATEMENTS OF ECONOMIC INTEREST AND
AMENDING THE APPLICABLE DISCLOSURE CATEGORIES TO
REQUIREMENTS OF THE STATE OF CALIFORNIA FAIR POLITICAL
PRACTICES COMMISSION
WHEREAS, California’s Political Reform Act (Act) of 1974 imposed strict conflict of interest laws which prohibit a public official at any level of local government in making, participating in making, or in any way attempting to use their official position to influence a governmental decision in which they have a financial interest; and WHEREAS, in order to more effectively enforce these laws, the Act mandates that individuals holding certain positions in a local government agency must report and disclose their outside financial interests as described in the Act; and WHEREAS, the financial interests must be disclosed on a uniform Statement of Economic Interests form (Form 700) created and routinely updated by the California Fair Political Practices Commission (FPPC); and
WHEREAS, the Act (Government Code Section 87300 et seq.) requires each local government agency to promulgate and adopt a Conflict of Interest Code (Code); and WHEREAS, it is required that a local government agency’s Code reflects the current structure of the local government agency, identifies all current public officials who must disclose their financial interests, provides the ability to identify potential public officials and consultants who may have disclosure obligations once assuming office or starting service; and WHEREAS, to ensure accuracy of the Code, each local government agency is required to review its Code in even~numbered years (biennial review) and periodically submit the Code for updates through adoption of amendments; and
WHEREAS, Section 18730 of Division 6, of Title 2 of the California Code of Regulations contains the terms of a standard conflict of interest code, which must be incorporated by reference in a local government agency’s code, and which may be amended by the FPPC to conform to amendments in the Political Reform Act; and WHEREAS, the City of Duarte is a local government agency that has promulgated and adopted a Conflict of Interest Code as required by the Act and has included Section 18730 of Division 6, of Title 2 of the California Code of Regulations by reference; and WHEREAS, Section 2.44.030 of Chapter 2.44 of the Duarte Municipal Code specifies that the City Council shall adopt a resolution designating positions, the holders of which are required to file statements of economic interests, and the disclosure categories applicable to each position; and
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WHEREAS, the City Council most recently adopted Resolution No. 22-34 on September 27, 2022, designating positions and the applicable disclosure categories; and WHEREAS, it is necessary to update the list of designated positions.
NOW, THEREFORE, the City Council of the City of Duarte does hereby resolve as follows:
SECTION 1. The above recitals are true and correct and incorporated herein.
SECTION 2. Resolution No. 22-34 is hereby repealed and superseded by this Resolution No. 24-14.
SECTION 3. The City Council finds and determines that, pursuant to Section 2.44.030 of the Duarte Municipal Code, the persons holding the designated positions set forth in Appendix A of this Resolution No. 24-14 make or participate in the making of decisions which may foreseeably have a material effect on their financial interests and therefore must disclose such interested in accordance with the disclosure categories established in Appendix B of this Resolution No. 24-14.
SECTION 4. Positions no longer requiring disclosure under the Code or are otherwise eliminated by the City are deleted as shown via strikethrough in Appendix A.
SECTION 5. Consultants and new positions are included in the list of designated positions in Appendix A via underline and italics and shall make disclosures pursuant to the broadest disclosure category in the Code, subject to the following limitation:
The City Manager or their designee may determine in writing that a particular consultant or new position, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s or new position’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager or their designee’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code. (Gov. Code Section 81008.)
SECTION 6. Appendix A of this Resolution No. 24-14 shall be the Appendix referred to in subdivision (b)(2) of Section 18730 of Title 2 of the California Code of Regulations.
SECTION 7. Nothing in this Resolution supersedes the independent applicability of Government Code Section 87200.
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PASSED, APPROVED, and ADOPTED this 24th day of September 2024. _________________________________
Vinh Truong
Mayor
APPROVED AS TO FORM:
_______________________________
Thai Viet Phan
City Attorney
ATTEST:
_______________________________
Annette Juarez
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF DUARTE )
I, Annette Juarez, City Clerk of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Resolution No. 24-14 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 24th day of September 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annette Juarez
City Clerk
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Appendix A: Designated Positions
Positions Disclosure Categories
Assistant City Attorney 1
Assistant City Manager 1
Assistant Civil Engineer 1
Assistant Planner 2, 5, 6, 7
Assistant to the City Manager 1
Associate Civil Engineer 2, 5, 6, 7
Associate Planner 2, 5, 6, 7
City Attorney 1
City Clerk 1
City Commissioners 1
City Council 1
City Engineer 1
City Manager 1
Code Compliance/Animal Control Officer 2, 6
Deputy City Clerk 1
Deputy City Manager 1
Director of Community Development 1
Director of Parks and Recreation 1
Director of Public Safety Services 1
Field Services Manager 2, 3, 4, 6
Field Services Supervisor 2, 6
Finance Director 1
Financial Services Manager 1
Human Resources Manager 1
Planning Commissioners 1
Planning Manager 1
Public Safety Manager 1
Public Works Manager 1
Recreation Manager 1
Senior Code Compliance/Animal Control Officer 2, 6
Senior Planner 2, 5, 6, 7
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Appendix B: Disclosure Categories
Required filers must review Form 700 Schedules and complete forms as mandated by the specific Disclosure Category designated.
Disclosure Category 1: Full Disclosure
Persons in this category shall disclose all applicable investments, business positions, income, any interests in real property located in the City or within a two-mile radius outside of the City limits, and any interests in property owned or used by the City.
Disclosure Category 2: Decision Making Authority Affecting Real Property Persons in this category shall disclose all applicable investments, business positions, and income, including loans and gifts, from sources which engage in land development, construction, or the acquisition or sale of real property; also reportable are all interests in real property located in the City and within a two-mile radius outside of the City limits or of any property owned or used by the City.
Disclosure Category 3: City-wide Purchasing Responsibilities Persons in this category shall disclose applicable investments, business positions, and income, including loans and gifts, from sources which provide services, supplies, materials, machinery, or equipment of the type utilized by the City
Disclosure Category 4: Department/Division Purchasing Responsibilities Persons in this category shall disclose all applicable investments, business positions, and income, including loans and gifts, from sources which provide services, supplies materials, machinery, or equipment of the type utilized by the designated employee’s agency, department, or division.
Disclosure Category 5: Public Works/Construction Projects Responsibilities Persons in this category shall disclose all interests in and income from businesses engaged in construction, landscaping, street repair, traffic signal installation or modification or the supply of materials for any of the above.
Disclosure Category 6: Regulatory Power
Persons in this category shall disclose all applicable investments, business positions, and income, including loans and gifts, from any source which is subject to the regulatory, permit, or licensing authority of the designated employee’s agency, department, or division.
Disclosure Category 7: Planning and Engineering
Persons in this category shall disclose all applicable investment, business positions, and income, including loans and gifts, from any source engaged in engineering, planning, and design services. 121
ITEM: 7.I
Second Reading and Adoption of Ordinance No. 923 amending the Duarte Municipal Code to change the beginning and ending dates of Commissioner terms
Recommended Action:
Adopt by second reading Ordinance No. 923.
Attachments:
7.I - Staff Report - Second Reading and Adoption Ordinance No. 923.pdf
7.I - Ordinance No. 923.pdf
7.I - Exhibit A - Ordinance Amending Commissioner Terms.pdf 122
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ORDINANCE NO. 923
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DUARTE,
CALIFORNIA, AMENDING DUARTE MUNICIPAL CODE SECTIONS
2.20, 2.22, 2.24, 2.27, 2.28, 2.29, AND 2.30 REGARDING THE TERMS OF
COMMISSIONERS
WHEREAS, the Duarte Municipal Code provides for the creation of the Planning Commission, Public Safety Commission, Parks and Recreation Commission, Economic Development Commission, Traffic Safety Commission, and Public Services Commission; and WHEREAS, on December 13, 2022, the City Council of the City of Duarte adopted Ordinance No. 913 regarding the establishment of commissions; and WHEREAS, amending commissioner term dates would allow for newly elected Councilmembers to participate in the appointment process.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DUARTE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The Recitals above are true and correct and incorporated herein by this reference.
SECTION 2. Duarte Municipal Code Sections 2.20, 2.22, 2.24, 2.27, 2.28, 2.29, and 2.30 are amended as demonstrated in Exhibit A, with strikeouts indicating deletions and underlined text indicating additions.
SECTION 3. The City Council finds and determines that this ordinance is exempt from the California Environmental Quality Act (CEQA) under State CEQA Guidelines Section 15060(c)(2), in that the adoption of this Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment, and is further and independently exempt from the California Environmental Quality Act under State CEQA Guidelines Section 15061(b)(3), in that it can be seen with certainty there is no possibility the adoption of this Ordinance will have a significant effect on the environment. In addition, the repeal is exempt under CEQA Guidelines section 15321, relating to the enforcement of a law.
SECTION 4. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause this Ordinance to be published using the alternative summary and posting procedure authorized under Government Code Section 36933(c).
THE FOREGOING ORDINANCE IS PASSED, APPROVED, AND ADOPTED by a vote of no less than a majority of City Council at a regular meeting of the City Council of the City of Duarte held on the 24th day of September, 2024.
_______________________________
Vinh Truong, Mayor
APPROVED AS TO FORM:
_______________________________
Thai Viet Phan
City Attorney
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159/012225-0101
16475147.1 a09/16/24 -2-
ATTEST:
_______________________________
Annette Juarez
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF DUARTE )
I, Annette Juarez, City Clerk of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Ordinance No. 923 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 24th day of September 2024, by the following vote:
AYES:
NOES:
ABSENT:
___________________________________
Annette Juarez
City Clerk
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EXHIBIT A
Chapter 2.20 PLANNING AND ECONOMIC DEVELOPMENT COMMISSION Sections:
2.20.010 Commission created.
A planning and economic development commission for the City is created, which shall be known as the Planning and Economic Development Commission of the City of Duarte.
2.20.020 Meetings—Regulations—Records.
The commission shall hold a regular meeting on the third Monday of each month at seven p.m. at the Duarte Community Center or such other location as may be permitted by law. If and as needed from time to time, the commission shall adjourn a regular meeting to a date and time certain, and on such specified date and time hold an adjourned regular meeting which, except as the planning commission may otherwise determine, shall be held on the first Monday of the following month at seven p.m. at the Duarte Community Center. The commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, decisions, findings, and determinations. Minutes of the commission meetings shall be maintained by the City staff person assigned by the City Manager as the staff liaison to the commission.
2.20.030 Duties and functions.
Pursuant to Government Code Section 65100, the City Council hereby assigns the functions of the planning agency to the commission. The commission shall carry out those duties and functions of a planning agency under state law, duties and functions as may be provided in Title 19 of this code and in Section 2.30.100 of this code. The commission shall provide advice and make recommendations to the City Council and staff on economic development matters and such other duties and functions as may be provided by ordinance, resolution, or direction of the Council, or by law.
2.20.040 Members and terms.
The commission consists of five members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the City Council.
Commissioners shall be appointed for terms of four years commencing on March 1 of odd years and terminating on the fourth occurring February 28 thereafter.
Commissioners whose current, existing terms end on December 31, 2024, shall have their terms extended to terminate on February 28, 2025.
If the term of a commissioner commences after March 1, the term shall be adjusted to a lesser period of time such that the end of the term shall occur on the fourth occurring February 28 after the March 1 when the term normally would have commenced. Notwithstanding anything in this section to the contrary, the City Council may make appointments to the commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment.
Deleted: January 1
Deleted: December 31
Deleted: Planning Commissioners whose current, existing terms expire on December 31, 2024, shall continue to serve on this newly formed Planning and Economic Development
Commission until their original term expires. After such time, those Planning Commissioners shall be subject to
reappointment in a manner consistent with Section 2.30.070 of this code.…
Deleted: January
Deleted: December 31
Deleted: January
128
2.20.050 Commissioner—Eligibility and qualifications.
To be eligible for appointment as a member of the commission, the candidate must meet all of the following requirements:
(a) Be a resident of the City;
(b) Have no felony convictions; and
(c) File a City application, which shall include a written statement of not more than two hundred words describing background, qualifications, and objectives in serving as a member of the commission. A resume may supplement the written statement.
Chapter 2.22 PUBLIC SAFETY COMMISSION
Sections:
2.22.010 Commission created.
A public safety commission for the City is created, which shall be known as the Public Safety Commission of the City of Duarte.
2.22.020 Meetings—Regulations—Records.
The commission shall hold a regular meeting on the third Tuesday of each odd-numbered month at seven p.m. at the Duarte Community Center or such other location as may be permitted by law. The commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, decisions, findings, and determinations. Minutes of the commission meetings shall be maintained by the City staff person assigned by the City Manager as the staff liaison to the commission.
2.22.030 Duties and functions.
The commission shall act in an advisory capacity in formulating recommendations pertaining to law enforcement, crime prevention and control, code enforcement, animal control, and emergency preparedness, other duties and functions as may be provided in Section 2.30.100 of this code, and such other duties and functions as may be provided by ordinance, resolution, or direction of the Council, or by law. The commission shall have an advisory role only and shall have no authority to control, supervise, or direct any City staff or any law enforcement personnel.
2.22.040 Members and terms.
The commission consists of five members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the City Council.
Commissioners shall be appointed for terms of four years commencing on March 1 of odd years and terminating on the fourth occurring February 28 thereafter.
Deleted: January
Deleted: December 31
129
Commissioners whose current, existing terms end on December 31, 2024, shall have their terms extended to terminate on February 28, 2025.
If the term of a commissioner commences after March 1, the term shall be adjusted to a lesser period of time such that the end of the term shall occur on the fourth occurring February 28 after the March 1 when the term normally would have commenced. Notwithstanding anything in this section to the contrary, the City Council may make appointments to the commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment.
2.22.050 Commissioner—Eligibility and qualifications.
To be eligible for appointment as a member of the commission, the candidate must meet all of the following requirements:
(a) Of the five members:
(1) Duarte Unified School District Representative: One member who shall not be required to be a resident of the City but shall be a candidate nominated or recommended by the board of Duarte Unified School District, or by the superintendent of the Duarte Unified School District if the board has delegated that authority to the superintendent.
(2) Residents: The four remaining members shall be residents of the City unless otherwise stated in subsection (a)(2)(A).
(A) One member of the four required resident members described in subsection (a)(2) may be appointed from among the following candidates:
(i) A person who is not required to be a resident of the City but is a business owner or operator in the City of Duarte that is nominated or recommended by the Duarte Chamber of Commerce;
(ii) A person who is not a resident of the City but who is a resident of the portion of the unincorporated area adjacent to Duarte that is within the boundaries of the Duarte Unified School District;
(iii) A person who is not a resident of the City but who is nominated by, and who shall serve as a representative of, the Monrovia-Arcadia-Duarte town Council;
(iv) A person who is not a resident of the City but who is nominated by, and who shall serve as a representative of the office of the supervisor of the supervisorial district of Los Angeles County within which the majority of Duarte is located; or
(v) A person who is not a resident of the City but who is nominated by, and who shall serve as a representative of, the Los Angeles County Human Relations Commission.
(b) In addition to the requirements set forth in subsection (a) of this section, to be eligible for appointment as a member of the commission, the candidate must meet all of the following additional requirements:
(1) Have no felony convictions; and
Deleted: 3
Deleted: December 31, 2024
Deleted: January
Deleted: December 31
Deleted: January
130
(2) File a City application, which shall include a written statement of not more than two hundred words describing background, qualifications, and objectives in serving as a member of the commission. A resume may supplement the written statement.
Chapter 2.24 PARKS AND RECREATION COMMISSION
Sections:
2.24.010 Commission created.
A parks and recreation commission for the City is created, which shall be known as the Parks and Recreation Commission of the City of Duarte.
2.24.020 Meetings—Regulations—Records.
The commission shall hold a regular meeting on the second Monday of each odd-numbered month at seven p.m. at the Duarte Community Center or such other location as may be permitted by law. The commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, decisions, findings, and determinations. Minutes of the commission meetings shall be maintained by the City staff person assigned by the City Manager as the staff liaison to the commission.
2.24.030 Duties and functions.
The duties and functions of the commission shall be to:
(a) Act in an advisory capacity to the City Council and City Manager in all matters pertaining to parks, public recreation and other associated activities as prescribed by ordinances or resolutions of the City Council or other City Council action, and to cooperate with other governmental agencies and civic groups in the advancement of sound park and recreation planning and programming;
(b) Formulate recommendations on recreation services for City Council adoption; (c) Advise the director of parks and recreation on problems of recreation areas, facilities, programs, and improved recreation services;
(d) Aid in coordinating the creation of services with the programs of other governmental agencies and voluntary organizations;
(e) Advise the director of parks and recreation on issues, programs, and facilities related to family fitness;
(f) Receive input from a youth Council or committee if such is established from time to time by the City Council; and
(g) Undertake such duties and functions as may be provided in Section 2.30.100 of this code, and such duties or functions as may be provided by ordinance, resolution, or direction of the City Council, or by law.
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2.24.040 Members and terms.
The commission consists of five members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the City Council.
Commissioners shall be appointed for terms of four years commencing on March 1 of odd years and terminating on the fourth occurring February 28 thereafter.
Commissioners whose current, existing terms end on December 31, 2024, shall have their terms extended to terminate on February 28, 2025.
If the term of a commissioner commences after March 1, the term shall be adjusted to a lesser period of time such that the end of the term shall occur on the fourth occurring February 28 after the March 1 when the term normally would have commenced. Notwithstanding anything in this section to the contrary, the City Council may make appointments to the commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment.
2.24.050 Commissioner—Eligibility and qualifications.
To be eligible for appointment as a member of the commission, the candidate must meet all of the following requirements:
(a) Of the five members:
(1) Duarte Unified School District Representative: One member who shall not be required to be a resident of the City but shall be a candidate nominated or recommended by the board of Duarte Unified School District, or by the superintendent of the Duarte Unified School District if the board has delegated that authority to the superintendent.
(2) Residents: The four remaining members shall be residents of the City unless otherwise stated in subsection (a)(2)(A).
(A) One member of the four required resident members described in subsection (a)(2) may be a person who is a senior citizen who has been a user of one or more programs at the Duarte Senior Center but is not a resident of the City.
(b) In addition to the requirements set forth in subsection (a) of this section, to be eligible for appointment as a member of the commission, the candidate must meet all of the following additional requirements:
(1) Have no felony convictions; and
(2) File a City application, which shall include a written statement of not more than two hundred words describing background, qualifications, and objectives in serving as a member of the commission. A resume may supplement the written statement.
Deleted: January
Deleted: December 31
Deleted: 3
Deleted: December 31
Deleted: 4
Deleted: January
Deleted: December 31
Deleted: January
132
Chapter 2.28 PUBLIC WORKS AND TRAFFIC SAFETY COMMISSION Sections:
2.28.010 Commission created.
A public works and traffic safety commission for the City is created, which shall be known as the Public Works Traffic Safety Commission of the City of Duarte.
2.28.020 Meetings—Regulations—Records.
The commission shall hold a regular meeting on the first Tuesday of each odd-numbered month at seven p.m. at the Duarte Community Center or such other location as may be permitted by law. The commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, decisions, findings, and determinations. Minutes of the commission meetings shall be maintained by the City staff person assigned by the City Manager as the staff liaison to the commission.
2.28.030 Duties and functions.
The duties and functions of the commission shall be to act in an advisory capacity to the City Council and City Manager with respect to matters affecting and relating to the following: traffic laws; parking regulations; speed regulations; stop signs; traffic control signals; traffic calming measures; pavement markings; warning signs; crosswalks; school crossings; traffic safety issues arising from physical hazards, attractive nuisances, and other physical conditions; review the annual Capital Improvement Program and provide recommendations to the City Council relating thereto; other traffic safety and traffic engineering issues as requested for commission study and report by the City Council or the City Manager; such duties and functions as may be provided in Section 2.30.100 of this code; and such other duties and functions as may be provided by ordinance, resolution, or direction of the Council, or by law.
2.28.040 Members and terms.
The commission consists of five members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the City Council.
Commissioners shall be appointed for terms of four years commencing on March 1 of odd years and terminating on the fourth occurring February 28 thereafter.
Commissioners whose current, existing terms end on December 31, 2024, shall have their terms extended to terminate on February 28, 2025.
If the term of a commissioner commences after March 1, the term shall be adjusted to a lesser period of time such that the end of the term shall occur on the fourth occurring February 28 after the March 1 the commencement of the term normally would have commenced. Notwithstanding anything in this section to the contrary, the City Council may make appointments to the Deleted: January
Deleted: December 31
Deleted: 3
Deleted: December 31, 2024
Deleted: January
Deleted: December 31
Deleted: January
133
commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment.
2.28.050 Commissioner—Eligibility and qualifications.
To be eligible for appointment as a member of the commission, the candidate must meet all of the following requirements:
(a) Be a resident of the City;
(b) Have no felony convictions; and
(c) File a City application, which shall include a written statement of not more than two hundred words describing background, qualifications, and objectives in serving as a member of the commission. A resume may supplement the written statement.
Chapter 2.29 PUBLIC UTILITIES, COMMUNICATIONS, AND TECHNOLOGY
COMMISSION
Sections:
2.29.010 Commission created.
A public utilities, communications, and technology commission for the City is created, which shall be known as the Public Utilities, Communications, and Technology Commission of the City of Duarte.
2.29.020 Meetings—Regulations—Records.
The commission shall hold a regular meeting on the second Wednesday of every oddnumbered month at seven p.m. at the Duarte Community Center or such other location as may be permitted by law. The commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, decisions, findings, and determinations. Minutes of the commission meetings shall be maintained by the City staff person assigned by the City Manager as the staff liaison to the commission.
2.29.030 Duties and functions.
The duties and functions of the commission shall be to act in an advisory capacity to the City Council and City Manager with respect to matters affecting and relating to the following:
telecommunications; cable and satellite communications; public access channels; audio and video services; broadband and internet services and issues; refuse and trash collection; recycling programs; transit; environmental quality; public utility services within the City; green technologies and advancing the “greening of Duarte”; to serve as a hearing board for subscriber complaints; such duties and functions as may be provided in Section 2.30.100 of this code; and such other duties and functions as may be provided by ordinance, resolution, or direction of the Council, or by law.
134
2.29.040 Members and terms.
The commission consists of five members. Notwithstanding the fixed terms of office called for hereinafter, members of the commission shall serve at the pleasure of the City Council.
Commissioners shall be appointed for terms of four years commencing on March 1 of odd years and terminating on the fourth occurring February 28 thereafter.
Commissioners whose current, existing terms end on December 31, 2024, shall have their terms extended to terminate on February 28, 2025.
If the term of a commissioner commences after March 1, the term shall be adjusted to a lesser period of time such that the end of the term shall occur on the fourth occurring February 28 after the March 1 the commencement of the term normally would have commenced. Notwithstanding anything in this section to the contrary, the City Council may make appointments to the commission for terms of lesser periods of time than the terms otherwise applicable to a particular appointment.
2.29.050 Commissioner—Eligibility and qualifications.
To be eligible for appointment as a member of the commission, the candidate must meet all of the following requirements:
(a) Be a resident of the City;
(b) Have no felony convictions; and
(c) File a City application, which shall include a written statement of not more than two hundred words describing background, qualifications, and objectives in serving as a member of the commission. A resume may supplement the written statement.
Chapter 2.30 COMMISSIONS AND STANDING COMMITTEES GENERALLY Sections:
2.30.010 Applicability.
The provisions of this chapter shall apply to the Planning and Economic Development Commission, Public Safety Commission, Parks and Recreation Commission, Public Works and Traffic Safety Commission, and Public Utilities, Communications and Technology Commission, and to all other commissions, standing committees, or bodies whose members are appointed by the City Council.
2.30.020 Quorum.
The quorum for meetings of any commission or committee shall be a majority of all of the members of the commission or committee.
Deleted: January
Deleted: December 31
Deleted: 3
Deleted: December 31
Deleted: 4
Deleted: January
Deleted: December 31
Deleted: January
135
2.30.030 Compliance with laws and regulations.
The commission or committee and its members shall comply with all applicable laws and regulations, including but not limited to California Government Code Section 54950 et seq. (also known as the Brown Act) and California Government Code Section 81000 et seq. (also known as the Political Reform Act), in carrying out its duties and functions. Members of the commission or committee shall comply with the provisions of Section 2.44.030 if and to the extent applicable.
2.30.040 Appropriation of funds.
The City Council shall provide the funds, equipment, and facilities necessary for the work of the commission or committee. Expenditures shall be within the amounts appropriated for the respective purpose by the City Council. Any gifts or contributions received by a commission, committee, or commission or committee program shall be deemed a gift or contribution received by the City and the expenditure of such shall be as directed by the City Council.
2.30.050 Compensation.
Members of the commission or committee may receive compensation for the attendance at each meeting if compensation and the amount thereof is set forth in a resolution of the City Council.
2.30.060 Vacancies.
If vacancies occur, other than by expiration of term, they shall be filled by appointment by the City Council for: (i) the unexpired portion of the term; or (ii) for such lesser period of time than the full unexpired portion of the term as the City Council may determine, and in such event the City Council may make one or more subsequent appointments for a period or periods not to cumulatively exceed the unexpired portion of the term defined in clause (i). Nothing in this code requires the City Council to fill any vacancy.
2.30.070 Appointments—Reappointments.
Members of the City Council may nominate one or more persons to be members of the commission or committee. Appointment and reappointment of commissioners or committee members shall be by majority vote of all of the members of the City Council. Reappointments of a member of the commission or committee for a subsequent term shall be subject to the same process as for appointments, and incumbent commissioners and committee members shall compete with new candidates. Nothing in this code requires the City Council to make any appointments to the commission or committee or to make any specific number of appointments.
2.30.080 Removal of members.
Any commissioner may be removed from the commission or committee at any time by a majority vote of all of the members of the City Council. In addition, and without limiting the authority of the City Council set forth in the preceding sentence, if a member of any commission or committee shall be absent from two consecutive meetings of said commission or committee, with or without cause or excuse, or if such member shall be absent from more than one-fourth of 136
the scheduled meetings of the commission or committee during any twelve-month period with or without cause or excuse, the City Council may determine whether the term of such commissioner or committee member shall be terminated and the office deemed vacant.
2.30.090 Officers.
The commission or committee shall elect a chairperson and vice-chairperson from among its members for one year terms.
2.30.100 Additional duties and functions.
In addition to the duties and functions specified in this chapter, the commission or committee shall perform such duties as may be specified by ordinance or resolution of the City Council, or by law. Further, the commission or committee shall study and report to the City Council, or such other commission or committee as may be directed by the City Council, upon any matter referred to it for action by the City Council or City Manager or the City staff person performing the function of liaison with the commission or committee. The commission or committee, through its staff liaison, shall keep the City Council advised of all matters pending, and shall furnish any specific information or reports or materials which the City Council may request, including, but not limited to, holding an annual forum with the City Council in which a representative from each commission or committee provides a report on accomplishments from the previous year.
Chapter 2.31 AD HOC COMMITTEES
Sections
2.31.010 Applicability.
The provisions of this chapter shall apply to the ad hoc committees established for a limited purpose as outlined by City Council action and whose members are appointed by the City Council.
2.31.020 Quorum.
The quorum for meetings of the ad hoc committee shall be a majority of all of the members of the ad hoc committee.
2.31.030 Compliance with laws and regulations.
The ad hoc committee and its members shall comply with all applicable laws and regulations in carrying out its duties and functions, including the provisions of Section 2.44.030 to the extent applicable.
2.31.040 Appropriation of funds.
The City Council shall provide the funds, equipment, and facilities necessary for the work of the ad hoc committee. The expenditures of the ad hoc committee shall be within the amounts appropriated for the respective purpose by the City Council. Any gifts or contributions received 137
by the ad hoc committee or for an ad hoc committee program shall be deemed a gift or contribution received by the City and the expenditure of such shall be as directed by the City Council.
2.31.050 Compensation.
Members of the ad hoc committee may receive compensation for the attendance at each meeting if compensation and the amount thereof is set forth in a resolution of the City Council.
2.31.060 Vacancies.
If vacancies occur, the City Council may make one or more subsequent appointments for a vacancy on an ad hoc committee. Nothing in this code requiresthe City Council to fill any vacancy.
2.31.070 Appointments—Reappointments.
Members of the City Council may nominate one or more persons to be members of the ad hoc committee. Appointment and reappointment of ad hoc committee members shall be by majority vote of all of the members of the City Council. An ad hoc committee shall consist of two current City Councilmembers and three current commissioners from any established commission.
2.31.080 Removal of members.
Any ad hoc committee member may be removed from the ad hoc committee at any time by a majority vote of all of the members of the City Council. In addition, and without limiting the authority of the City Council set forth in the preceding sentence, if a member of any ad hoc committee shall be absent from two consecutive meetings of said ad hoc committee, with or without cause or excuse, or if such member shall be absent from more than one-fourth of the scheduled meetings of the ad hoc committee during any twelve-month period with or without cause or excuse, the City Council may determine whether the term of such ad hoc committee member shall be terminated and the office of such committee member deemed vacant.
2.31.090 Officers.
The ad hoc committee shall elect a chairperson and vice-chairperson from among its members for the duration of the ad hoc committee.
2.31.100 Additional duties and functions.
In addition to the duties and functions specified in this chapter, the ad hoc committee shall perform such duties as may be specified by ordinance or resolution of the City Council, or by law.
Further, the ad hoc committee shall study and report to the City Council, or such other commission or committee as may be directed by the City Council, upon any matter referred to it for action by the City Council or City Manager or the City staff person performing the function of liaison with the ad hoc committee. The ad hoc committee, through its staff liaison, shall keep the City Council advised of all matters pending, and shall furnish any specific information or reports or materials which the City Council may request. Ad hoc committees shall terminate once the purpose for which they were created has been accomplished.
138
ITEM: 7.J
Resolution in Support of Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act Recommended Action:
Adopt Resolution No. 24-15, formally expressing the City's support for Proposition 36, the Homelessness, Drug Addition, and Theft Reduction Act.
Attachments:
7.J - Staff Report - Resolution in Support of Proposition 36.pdf
7.J - Resolution No. 24-15.pdf
139
Agenda ltem:1.t'
$er
Fiscal
CM Review
Review -w
MEETING DATE
TO:
FROM:
BY:
SUBJECT:
RECOMMENDATION:
FISCAL IMPACT
AGENDAREPORT
September 24,2024
Mayor and Members of the City Council
Brian Villalobos, City Manager
Albert Nuflez, Management Analyst
Resolution in Support of Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act
It is recommended that the City Council adopt Resolution 24-15, formally expressing the City's support for Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act.
No fiscal impact.
City op
5 Duopte
BACKGROUND
In 2014, California voters passed Proposition 47 (Prop 47) which sought to reduce certain nonviolent felonies to misdemeanors, including retail theft under $950 and drug possession offenses.
While the initiative achieved success in making the criminal justice system more equitable, it has also led to unintended consequences over the past decade.
Proposition 36 (Prop 36) introduces targeted amendments to Prop 47, aiming to address issues such as the rise in organized retail crime, the fentanyl epidemic, and the cycle of repeat offenders.
Key provisions of Prop 36 include:
. Allowing felony charges for drug possession and theft under $950 with prior convictions. . Defining fentanyl as a hard drug and increasing sentences for fentanyl trafficking. o Providing behavioral health services and drug treatment within the justice system for individuals suffering from homelessness, mental illness, and substance abuse.
DISCUSSION/ANALYSIS
Addressing Unintended Consequences of Proposition 47
While Prop 47 has benefited many by reducing unnecessary incarceration, it has unintentionally contributed to increased retail theft and repeat offenses. Prop 36 seeks to restore a balanced approach by permitting felony charges for individuals with prior convictions for theft or drug possession, aiming to deter repeat offenders and address rising organized retail crime. 140
Expanding Behavioral Health Services
One of the prime components of Prop 36 is its focus on rehabilitation rather than solely punitive measures. The act promotes treatment for individuals struggling with substance abuse and mental health issues, allowing them to receive services that can help in breaking the cycle of addiction and homelessness. These services are designed to reduce the strain on local governments, social services, and public safety resources.
Increased Penalties for Drug Trafficking and Organized Theft Prop 36 introduces tougher penalties for trafficking drugs such as fentanyl, which has had devastating effects in California. By defining fentanyl as a hard drug, the proposition allows for longer sentences and greater judicial discretion. Additionally, the act increases sentences for crimes committed by organized groups, such as smash-and-grab robberies that have harmed local businesses.
RECOMMENDATION
It is recommended that the City Council adopt Resolution 24-15, formally expressing the City's support for Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act.
FISCAL IMPACT
No fiscal impact.
ATTACHMENTS
Resolution No. 24-15
141
RESOLUTION NO. 24-15
A RESOLUTION OF THE CITY OF DUARTE IN SUPPORT OF
PROPOSITION 36, THE HOMELESSNESS, DRUG ADDICTION, AND
THEFT REDUCTION ACT
WHEREAS, while Prop 47 achieved notable success in making California’s criminal justice system more equitable, Prop 47 has also led to unintended consequences over the past decade; and
WHEREAS, Prop 47 has contributed to increases in repeat and often organized retail theft, the shuttering of local businesses, and difficulty convincing people to seek drug and mental health treatment; and
WHEREAS, these unintended consequences can only be corrected by the voters at the ballot box with modest amendments to Prop 47; and
WHEREAS, Prop 36, the Homelessness, Drug Addiction, and Theft Reduction Act is a bi-partisan measure that provides common sense, targeted reforms to Prop 47 that, with the recently adopted legislative Retail Theft Package, provide more tools to increase safety in our communities; and
WHEREAS, spikes in retail theft, violent smash-and-grab robberies, fentanyl deaths and illicit drug use, as well as strained social services, are creating challenges beyond the capacity of local governments; and
WHEREAS, cities are partnering with the state to advance solutions that help reduce crime and provide more support to residents struggling with substance abuse, while avoiding a return to the days of mass incarceration; and
WHEREAS, Prop 36, the Homelessness, Drug Addiction, and Theft Reduction Act will define fentanyl as a hard drug, hold individuals convicted of trafficking fentanyl accountable, and grant judges greater discretion in sentencing drug traffickers; and WHEREAS, breaking the cycle of repeat offenders means addressing the many root causes of retail theft; and
WHEREAS, Prop 36, the Homelessness, Drug Addiction, and Theft Reduction Act allows critical behavioral health services, drug treatment, and job training within our justice system for people who are homeless and suffering from mental illness or struggling with substance abuse.
WHEREAS, it’s time for meaningful and tailored reforms to our justice system to ensure the safety of our communities.
142
NOW, THEREFORE, BE IT RESOLVED by the City of Duarte, that the City Council formally expresses support for Prop 36, the Homelessness, Drug Addiction, and Theft Reduction Act and the benefit that it provides for our community’s safety.
PASSED, APPROVED, AND ADOPTED this 24th day of September 2024.
Vinh Truong
Mayor
APPROVED AS TO FORM:
Thai Viet Phan
City Attorney
ATTEST:
Annette Juarez
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF DUARTE )
I, Annette Juarez, City Clerk of the City of Duarte, California, do hereby certify that the foregoing Resolution Number 24-15 was duly passed, approved, and adopted by the City Council of the City of Duarte at a regular meeting thereof, held on the 24th day of September 2024, by the following vote of the Council:
AYES: Councilmembers:
143
NOES: Councilmembers:
ABSTAIN: Councilmembers:
ABSENT: Councilmembers:
Annette Juarez
City Clerk
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ITEM: 7.K
Approval of Ten Percent Contingency for Professional Services Agreement with Aquatic Design Group, Inc. for Design Services for the Fitness Center Pool Deck Renovation Recommended Action:
1) Approve a ten percent contingency for the Professional Services Agreement with Aquatic Design Group, Inc. in the amount of $45,814 for design services for the Duarte Fitness Center Pool Deck Renovation and 2) Approve a budget amendment of $45,814 from the General Fund (100-1605-7965).
Attachments:
7.K - Staff Report - Approval of 10% Contingency for PSA with Aquatic Design Group, Inc. for Design Services for Fitness Center Pool Deck Renovation.pdf 145
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ITEM: 10.A
DuartEBus Memorandum of Understanding (MOU) - Extension Recommended Action:
Authorize the City Manager to execute the three-year option on our MOU with Foothill Transit to continue the operation of the DuarteEbus fixed route service.
Attachments:
10.A - Staff Report - DuartEBus MOU Extension.pdf
10.A - Attachment A - MOU Amendment with Foothill Transit.pdf 148
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Amendment No. 2 to the Memorandum of Understanding
This Amendment No. 1 to the Memorandum of Understanding (MOU) is entered into as of , 2024 by and between Foothill Transit, a joint powers agency organized under the laws of the State of California with its principal place of business at 100 South Vincent Avenue, Suite 200, West Covina, California 91790 and the City of Duarte (the “City”), a municipal corporation located in the State of California. Foothill Transit and the City are sometimes individually referred as a “Party” and collectively as the “Parties.” Whereas, on October 31, 2017, the Parties entered into the MOU for Foothill Transit to provide new electric buses and transportation services within the City, including the joint financing, operating, and managing of transportation within the City;
Whereas, the base term of the MOU was four (4) years;
Whereas, Article 3 of the MOU provides for two (2) three (3)-year extensions of the MOU by mutual agreement of the Parties;
Whereas, the Parties desire to exercise the second three (3) year extension of the MOU.
Now therefore, the Parties agree as follows:
1. MOU Extension. Foothill Transit and the City hereby exercise the second three (3) year extension of the MOU. The MOU will now expire October 31, 2027, subject to any additional extension in accordance with the abovereferenced MOU terms.
2. Terms and Conditions. Except as provided herein, all other terms and conditions of the MOU shall remain in full force and effect during the MOU extension period.
[signature page follows]
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A1
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In Witness Whereof, the Parties have executed this MOU as of the date first written above.
FOOTHILL TRANSIT
By:_____________________
Chief Executive Officer
Foothill Transit
Approved as to Form:
By:_____________________
G. Kent Woodman
Special Counsel
CITY OF DUARTE
By: ___________________
Brian Villalobos
City Manager
City of Duarte
Approved asto Form:
By:____________________
Thai Phan
Rutan & Tucker
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ITEM: 10.B
Consideration to Approve a Letter of Support for the California American Water Decoupling Proposal to the California Public Utilities Commission
Recommended Action:
Discuss a requested letter of support for California American Water to the California Public Utilities Commission to allow decoupling.
Attachments:
10.B - Staff Report - Consideration to Approve a Letter of Support for the California American Water Decoupling Proposal to the California Public Utilities Commission.pdf
10.B - Attachment A. - CalAm Draft Letter of Support.pdf 153
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[1] U.S. Department of Energy. (2015). Accelerate Energy Productivity 2030: A Strategic Roadmap for American Energy Innovation, Economic Growth, and Competitiveness. https://www.energy2030.org/roadmap.
[2] Regulatory Assistance Project. (2016). Revenue Regulation and Decoupling: A Guide to Theory and Application. Available at: http://www.raponline.org/wpcontent/uploads/2016/11/rap-revenue-regulation-decoupling-guide-second-printing-2016-november.pdf. [3] Teodoro, M., Zhang, Y., & Switzer, D. (2018). Political Decoupling: Private Implementation of Public Policy. Policy Studies Journal 48(2), 401-424. https://doi.org/10.1111/psj.12287.
[4] Alliance to Save Energy. (2022). Support letter for SB 1469. [5] Chesnutt, Pekelney, Mitchell, (2022). “The Economic Value of Efficiency for California Water Service: Lower Water Bills.” https://www.calwater.com/docs/conservation/Economic-Value-of-Water-Efficiency-Lower-Water-Bills.pdf. [6]Southern Environmental Law Center (2015). A Troubling Trend in Rate Design: Proposed Rate Design Alternatives to Harmful Fixed Charges. https://www.southernenvironment.org/uploads/news-feed/A_Troubling_Trend_in_Rate_Design.pdf. 1 September 24, 2024
California Public Utilities Commission
320 4th Street
Los Angeles, CA 90013
RE: Support for CalAm's Decoupling Proposal (A. 22-07-001) Dear President Reynolds and Members of the California Public Utilities Commission, On behalf of the City of Duarte, we urge you to amend proposed decision (A. 22-07-001) to allow California American Water (CalAm) to continue a full decoupling mechanism and associated conservation rate design.
This critical water conservation tool for ratemaking is essential as California faces ever-increasing drought challenges due to climate change.
California's changing climate brings more frequent, persistent, and severe droughts. One of the challenges posed by calls for water conservation is that reduced sales can leave utilities without the resources needed to operate their water systems safely and reliably. However, full decoupling addresses this risk and is crucial for our overall drought response and water supply efforts.
Without decoupling, PUC-regulated water suppliers lack incentive to prioritize conservation. CalAm's proposal eliminates this disincentive by continuing decoupling, a recognized best practice. President Obama's Department of Energy confirmed decoupling's importance in ensuring utilities have the tools to reduce water consumption.[1]
Decoupling allows utilities to focus on conservation, efficiency, and critical infrastructure investments. It breaks the traditional model where profits depend on increasing sales. As the Regulatory Assistance Project explains, decoupling aligns utility incentives with societal interests in water conservation.[2] The CPUC's pilot decoupling program for water utilities was successful. Since 2008, PUC-regulated utilities with decoupling have demonstrably saved more water than those without it and were twice as likely to meet state conservation standards.[3] Ending the pilot program necessitates full decoupling to prevent backsliding on conservation efforts.
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2 Decoupling also supports climate change goals. Pumping, treating, and transporting water consumes significant electricity. Every drop of water conserved saves energy. Organizations like the Alliance to Save Energy endorse decoupling as a tool to combat both drought and climate change.[4] Furthermore, decoupling promotes water affordability. Studies show decoupling can significantly reduce water bills, especially for low-income customers.[5] Decoupling allows for equitable rates, where high-volume users pay more through progressive rate structures with lower fixed charges.[6] Therefore, we respectfully request you modify the proposed decision to approve CalAm's decoupling proposal.
Decoupling is vital for CalAm to meet state water use objectives, fight climate change, and ensure a sustainable water future for California.
Sincerely,
Vinh Truong
Mayor
City of Duarte
Cc: President Joaquin Esquivel, California State Water Resources Control Board The Honorable Robert Rivas, California State Assembly
The Honorable Mike McGuire, California State Senate
The Honorable Cottie Petrie Norris, California State Assembly The Honorable Steven Bradford, California State Senate
The Honorable Josh Becker, California State Senate
Ms. Ann Patterson
Ms. Dana Williamson
Mr. Grant Mack
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