Agenda packet — Duarte City Council, February 11, 2025 (part 1 of 3)

City Council February 11, 2025 Page | 1

CITY OF DUARTE
AGENDA

REGULAR JOINT MEETING OF THE

CITY COUNCIL/HOUSING AUTHORITY/DUARTE

COMMUNITY FACILITIES FINANCING

AUTHORITY
5:00 P.M. COMMISSIONER INTERVIEWS
7:00 P.M. REGULAR SESSION

CITY COUNCIL CHAMBERS
1600 HUNTINGTON DRIVE, DUARTE, CA 91010
Tuesday, February 11, 2025
7:00 PM

MISSION STATEMENT
With integrity and transparency, the City of Duarte provides exemplary public services in a caring and fiscally responsible manner with a commitment to our community’s future.

Cesar A. Garcia, Mayor
Tera Martin Del Campo, Mayor Pro Tem
Margaret Finlay, Councilmember
Samuel Kang, Councilmember
Toney Lewis, Councilmember
Vinh Truong, Councilmember
Martin Calderon, Councilmember
City/Authority Staff:

Brian Villalobos, City Manager
Kristen Petersen, Assistant City Manager and Director of Administrative Services Craig Hensley, Director of Community Development
Manuel Enriquez, Director of Parks and Recreation
Larry Breceda, Director of Public Safety Services
Thai Viet Phan, City Attorney
Annette Juarez, City Clerk
ADA ACCESSIBILITY NOTICE:

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, you should contact the City Manager's office at (626) 357-7931. Notification no later than 1:00 p.m. on the day preceding the meeting will enable the City to make reasonable arrangements to assist your accessibility to this meeting.

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City Council February 11, 2025 Page | 2
Notice:

Any documents distributed by the City/Authorities to a majority of the City Council/Housing Authority/Financing Authority Board less than 72 hours prior to the City Council/Housing Authority/Financing Authority meeting will be made available for public inspection at City Hall, 1600 Huntington Drive, Duarte, CA 91010, during normal business hours, except such documents that relate to closed session items or which are otherwise exempt from disclosure under applicable law.

Notice:

Duarte City Council meetings are videotaped for later broadcast. Attendance at the meeting constitutes consent by members of the public to the City's and any third party's use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.

Members of the public may livestream the City Council meeting broadcast on the City’s website. To access the meeting, log onto www.accessduarte.com, then on the homepage, click on the Agendas & Meetings icon then click on the City Council Meeting link. City Council meetings are also broadcast daily at 12:00 p.m. and 7:00 p.m., following each meeting, via Spectrum Cable - Channel 3.

Public comment:

In-Person: Complete a Speaker Card, indicating the agenda item number and submit it to the City Clerk. Speakers shall be limited to three (3) minutes per person per item. At the Mayor’s discretion, the time limit may be shortened to allow all speakers the opportunity to address the City Council.

Written: Submit written comment by emailing [email protected], prior to 4:00 p.m. on the day of the meeting. Comments will be distributed to the City Council and made available for public review.

PLEASE NOTE: The subject line of your public comment email must contain the Agenda item number or title. Public comments, including personal contact information, are considered public record. Please do not provide any personal information (i.e. phone numbers, addresses, etc.) that you do not want to be published.
5:00 PM - INTERVIEWS OF COMMISSION APPLICANTS

1. CALL TO ORDER AND ROLL CALL
A. City Manager Written Comments

2. ADOPTION OF THE AGENDA

3. PUBLIC COMMENT ON COMMISSION INTERVIEWS

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City Council February 11, 2025 Page | 3

4. INTERVIEW OF CANDIDATES FOR VACANT CITY COMMISSION POSITIONS The following Commission vacancies exist:

Planning and Economic Development Commission
2 positions
Parks and Recreation Commission
2 positions
Public Safety Commission
2 positions
Public Utilities, Communications & Technology Commission 3 positions
Public Works & Traffic Safety Commission
3 positions

5. DISCUSSION OF INTERVIEWS AND CANDIDATES
7:00 PM - OPEN SESSION

6. CALL TO ORDER AND ROLL CALL

7. PLEDGE TO THE FLAG

8. CITY ATTORNEY CLOSED SESSION REPORT FROM FEBRUARY 3, 2025 SPECIAL MEETING

9. SPECIAL ITEMS
A. Recognition of Barbie Bylsma-Houghton, Parks and Recreation Commissioner for 41 years of service
B. Community Development Department Update
C. Parks and Recreation Department Update - Fish Canyon Trail Planning Grant Completion Report
D. Presentation by Russ Bryden, Executive Officer San Gabriel Valley Basin Water Master

10. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS

11. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA

12. CONSENT CALENDAR
A. Motion to read all Resolutions and Ordinances presented for consideration by Title

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City Council February 11, 2025 Page | 4
only and waive further reading (CC/HA/FA)
B. Approve absence(s) of City Councilmember(s) from the City Council meeting C. Approval of Minutes - January 28, 2025 Regular Meeting and February 3, 2025 Special Meeting (CC/HA/FA)
Recommended Action: Approve the minutes of January 28, 2025 and February 3, 2025.

D. Approval of Warrants - February 11, 2025 (CC/HA/FA)
Recommended Action: Approve the warrants of February 11, 2025.

E. Community Development Department Update
Recommended Action: Receive and file the Community Development Department Update.

F. Parks and Recreation Department Update
Recommended Action: Receive and file the Parks and Recreation Department Update.

G. Approval of City Council Conference Attendance
Recommended Action: Approve City Councilmember conference attendance.

H. Job Description and Salary Schedule for Lead Maintenance Worker Recommended Action: Approve the job description and salary schedule for the position of Maintenance Lead Worker and amend the City Wide Salary Schedule.

I. Notice of Completion: Fiscal Year 2024-25 CDBG ADA Curb Ramps Project CDBG Project No. 602666-24 for CJ Concrete Construction, Inc.

Recommended Action: Accept the project as complete in the amount of $108,187.50.

J. Notice of Completion: Fiscal Year 2024-25 Citywide Concrete Repair Project No. 25-3 for FS Contractors, Inc.

Recommended Action: Accept the project as complete in the amount of $140,328.00.

K. Authorizing the Purchase of a New Fitness Center Exercise Equipment and Flooring Replacement
Recommended Action: 1) Authorize the City Manager to execute the purchase contract with Advanced Exercise for new Fitness Center exercise equipment in the amount of $129,803 and 2) Approve a total project budget amendment of $118,000 from the General Fund.

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L. Approval of Agreement with MIG, Inc. to Provide Strategic Planning Services Recommended Action: Authorize the City Manager to approve a Professional Services Agreement with MIG, Inc. in the amount not-to-exceed $81,000 for strategic planning services and approve a budget amendment of $81,000 in the City Manager’s Professional Services account number (100-1010-7965).

13. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION

14. PUBLIC HEARINGS

15. BUSINESS ITEMS
A. Appointment of City Commissioners to Fill Existing Commission Vacancies Recommended Action: Discuss and make appointments to fill existing Commission vacancies for four-year terms ending on February 28, 2029.

B. Parks and Recreation Commission Recommendation to Approve the Development of a Community Garden at Tzeitel Paras-Caracci Park
Recommended Action: Approve the development of a community garden at Tzeitel Paras-Caracci Park and a budget amendment of $10,000 to cover the overage not funded by the California Urban Agriculture Grant Program.

C. Receive and File the Completed Broadband Assessment Study Recommended Action: Receive and file the completed Citywide Broadband Assessment Study.

16. CONTINUATION OF ORAL COMMUNICATIONS

17. ITEMS FROM CITY COUNCIL/HOUSING AUTHORITY/FINANCING AUTHORITY MEMBERS

AND CITY MANAGER/EXECUTIVE DIRECTOR/REPORTS OF MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3

18. ADJOURNMENT - IN MEMORY OF MITCHELL SKINNER - RESIDENT, PUBLIC SAFETY

COMMISSIONER, AND TEMPLE STATION VOLUNTEER ON PATROL

AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall – 1600 Huntington Drive, Duarte Public Safety Department – 1042 Huntington Drive, Duarte Library – 1301 Buena Vista Street, and the City of Duarte website (www.accessduarte.com) not less than 72 hours prior to the meeting per Government Code 54954.2.

Dated this 5th day of February 2025. Annette Juarez, MMC, City Clerk

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MEMORANDUM
TO: City Council
FROM: Brian Villalobos, City Manager
DATE: February 4, 2025
SUBJECT: Comments on Agenda Items, Meeting of February 11, 2025 ITEM 9.A. (Special Items). Recognition of Parks and Recreation Commissioner Barbie BylsmaHoughton for her 40 years of service and dedication to the City of Duarte.

ITEM 9.B. (Special Items). Community Development Department update - Community Development Director Hensley will provide an update for the council.

ITEM 9.C. (Special Items). Parks and Recreation Department update - Parks and Recreation Director Enriquez will provide an update for the council.

ITEM 12.E. (Consent Calendar). The Community Development Department has submitted the monthly report for February 2024 for review.

ITEM 12.F. (Consent Calendar). The Parks and Recreation Department has submitted the monthly report for February 2024 for review.

ITEM 12.G. (Consent Calendar). Approval of City Council Conference - WELL - Water Education for Latino Leaders 2025 Annual Conference, March 7-8, 2025, in Garden Grove, California.

ITEM 12.H. (Consent Calendar). Job Description and Salary Schedule for Maintenance Lead Worker - The Community Development Department would like to create the position of Maintenance Lead Worker in the Field Services division. This position would be higher than the Senior Maintenance Technician position and directly report to the Field Services Manager. The intention would be to promote from our existing Senior Maintenance Technician pool if and when they are qualified for this position. Based on a review of surrounding cities, having a lead worker level in Field Services is more in line with industry standards. In looking at our existing salary table and the salaries for lead workers in surrounding cities we are recommending a salary range of $5,800-$6,900. This would be an increase of approximately $2,000 to $9,000 per year depending on the salary step. It is our intention to evaluate Senior Maintenance Technicians in the future and, if appropriate, promote into this position. The Union has reviewed the job title, description and salary range and their shared suggestions and comments are included in the final recommendation. This position will be a member of the SEIU General Unit.

ITEM 12. I. (Consent Calendar). Notice of Completion Fiscal Year 2024-25 CDBG ADA Curb Ramps Project CDBG Project No. 602666-24 for CJ Construction, Inc. - On October 8th, 2024, City Council awarded the contract for Fiscal Year 2024-25 CDBG ADA Curb Ramps Project to CJ Concrete Construction, Inc. The project consisted of the removal and replacement of ramps, sidewalk, curb and gutter to become ADA compliant ramps. A total of approximately 36 ramps were improved as part of this project. The Fiscal Year 2024-25 CDBG ADA Curb Ramps Project was included in the 2024-25 Capital Improvement Program Budget and was funded by the CDBG allocation. The City Council approved the contract for $98,500.00. The final project cost was $108,187.50 which is within the approved estimated twenty-five percent (25%) contingency. There is sufficient budget allocated for this project.

ITEM 12.J. (Consent Calendar). Notice of Completion Fiscal Year 2024-25 Citywide Concrete Repair Project No. 25-3 for FS Contractors, Inc. - On September 10, 2024, City Council awarded the contract for Fiscal Year 2024-25 Citywide Concrete Repair Project to FS Contractors, Inc. The project consisted of the

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removal and replacement of damaged or broken and off-grade concrete sidewalks, curb, gutters, driveway approaches, and curb ramps. The Fiscal Year 2024-25 Citywide Concrete Repair Project was included in the 2024-25 Capital Improvement Program Budget and was funded by Measure M allocations. The City Council approved the contract for $147,575.00. The final project cost was $140,328.00.

ITEM 12.K. (Consent Calendar). Advance Exercise Proposal to Purchase New Fitness Center Exercise Equipment and Flooring Replacement - At the January 14, 2025, City Council Meeting, the Council approved to move forward with the capital improvement project to purchase new exercise equipment for the Duarte Fitness Center in its entirety, cardio and strength equipment, rather than spreading the project over two fiscal years (2024/25 and 2025/26). The revised approved project also includes the replacement of the weathered flooring throughout the exercise room with durable and slip-resistant fitness rubber flooring. Once the City’s order is placed and the required 50% deposit is received, Advance Exercise will provide a detailed project implementation schedule. Currently, there is a 15 to 16-week lead time for equipment delivery. Tentatively, the exercise room in the Fitness Center will need to be closed to the public for approximately three and a half weeks, with a grand reopening expected in late June, just in time to kick off the summer fitness season! A total of $35,000 is allocated in this fiscal year’s budget (100-1610-8100) for new cardio equipment. The total cost for the entire project, cardio and strength exercise equipment and flooring replacement, is $153,000, requiring a budget amendment of $118,000 under the Other Capital Improvements line (100-1610-8100).

ITEM 12.L. (Consent Calendar). Award of Contract to MIG, Inc. for Strategic Planning Services - The City of Duarte last developed a comprehensive Strategic Plan in 2016. To ensure the City’s goals and priorities remain aligned with the evolving needs of the community, a Request for Proposals (RFP) for strategic planning services was released and posted on the City’s website on November 7, 2024. Proposals were due by 6 PM on December 5, 2024. The City received two (2) proposals, one from MIG, Inc. and another from Moss Adams LLP. Both proposals were reviewed and evaluated based on responsiveness to the RFP, experience and qualifications, proposed approach, and cost. Following a thorough review, MIG, Inc. was determined to be the most qualified firm due to its extensive experience in strategic planning for local governments, its familiarity with the City, and its well-defined approach tailored to Duarte’s specific needs. MIG, Inc. has successfully conducted strategic planning services for several notable cities, including the City of Rosemead, Downey, and Cathedral City. Their proposed scope of work includes stakeholder engagement, facilitation of strategic planning workshops, data analysis, and development of a final Strategic Plan document that will guide the City’s priorities over the next five years. The period of work is scheduled from February 2025 to October 2025, with a base project cost of $65,490 and optional tasks that would increase the total cost to no more than $81,000.

ITEM 15.A. (Business Items). Appointment of City Commissioners to Fill Expired Terms - Currently, there are 11 vacancies on the City’s Commissions. The application period for these vacancies was open from December 16, 2024 through January 16, 2025. A total of 16 applicants are scheduled to be interviewed to fill the existing vacancies. The following Commission vacancies exist: 2 positions in the Planning and Economic Development Commission, 2 positions in the Parks and Recreation Commission, 2 positions in the Public Safety Commission, 2 positions in the Public Utilities, Communications and Technology Commission, and 2 positions in the Public Works and Traffic Safety Commission.

ITEM 15.B. (Business Items). Parks and Recreation Commission Recommendation to Approve the Development of a Community Garden at Tzeitel Paras-Caracci Park - In 2023, in response to formal requests from residents, the City Council directed staff to explore the feasibility of establishing a community garden in one of the City’s public parks. Following this directive, staff began researching funding opportunities and ultimately chose to partner with Food Exploration and Discovery (Food Ed) to submit a grant application for California’s Urban Agriculture Grant Program, with the goal of securing funding to develop a community garden in Duarte. In March 2024, staff informed the Council that out of 214 grant

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proposals, the City’s application was selected as one of 33 awarded projects under the Track 2 category of the California Department of Food and Agriculture (CDFA). The grant award totals $148,788, which will support the project’s infrastructure, equipment, technical assistance, workforce development, and community engagement and education through October 2026. Originally, the Duarte Community Garden was envisioned as part of the Duarte Park Revitalization Project’s conceptual plan. However, in response to community input requesting a new parking lot, the final conceptual plan for Duarte Park was adopted without the community garden. With this change, City staff collaborated with the Parks and Recreation Commission to identify some alternative locations for the garden. Based on those alternative sites and after consulting with Food Ed, the Commission approved Tzeitel Paras-Caracci Park as the new location for the garden. However, additional funds are now required to offset infrastructure costs, specifically for fencing.

This need arose when the garden's location was changed, as the original site plan did not include fencing on all four sides and therefore, this expense was not included in the proposed project budget. The garden will feature 20 plots and two ADA-accessible raised beds, available for rent at $5 per month. Community members can plant edible (excluding smokable) plants and flowers for personal, noncommercial use. It will include a storage shed with garden tools, an irrigation system promoting sustainable practices, and ADAaccessible decomposed granite pathways. Food Ed’s educational model will support gardeners of all skill levels, providing supplies and plants for beginners while experienced gardeners can use their own resources.

The garden will also offer picnic benches for community gatherings and host educational programs on topics like vegetable gardening, composting, drought-tolerant landscaping, and soil health. As the lead on this grant project, Food Ed will be responsible for building the Duarte Community Garden, including overseeing site construction, collecting infrastructure bids, contractor management, program management, community engagement and workshops/events, processing plot holder applications, plant and soil replenishment, above ground irrigation repairs, developing the garden’s webpage and branding and overall garden management through October of 2026. After that, the City will need to decide if it wishes to continue partnering with Food Ed for ongoing garden management services, which start at $17K per year. The grant award of $148,788 from the California Department of Food and Agriculture will fund most of the project’s costs through October 2026. A budget amendment of $10,000 is required to cover infrastructure costs (fencing) from the Other Capital Improvements line (100-1610-8100).

ITEM 15. C. (Business Item). Broadband Assessment - The City Council, recognizing the importance of reliable, fast, and affordable internet, directed staff to study internet availability and work on closing the community’s digital divide. On July 1, 2022, Assemblymember Blanca Rubio secured $200,000 from the State so that Duarte could develop a Broadband Access and Connectivity Infrastructure Assessment, which was formally approved by the City Council at its April 11, 2023, City Council meeting. The City awarded an agreement to Magellan to prepare the assessment. The scope of the assessment was to develop a gap analysis, identifying key issues and barriers related to addressing reliable, equitable, and affordable broadband access as well as including recommendations to fill those gaps.

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CITY OF DUARTE
Minutes of the REGULAR JOINT MEETING OF THE

CITY COUNCIL/HOUSING AUTHORITY/DUARTE COMMUNITY FACILITIES

FINANCING AUTHORITY
Tuesday, January 28, 2025
6:00 PM — Closed Session
7:00 PM — Regular Session
6:00 PM - CLOSED SESSION
The City Council did not meet in Closed Session due to a lack of quorum. 7:00 PM - OPEN SESSION

5. CALL TO ORDER AND ROLL CALL
Mayor Garcia called the open session to order at 7:04 p.m.

Councilmembers Present: Finlay, Kang, Lewis, Calderon, Martin Del Campo, Garcia Councilmembers Absent: Truong
Staff Present: Brian Villalobos, City Manager
Thai Viet Phan, City Attorney
Kristen Petersen, Assistant City Manager / Director of Administrative Services
Craig Hensley, Director of Community Development
Larry Breceda, Director of Public Safety Services
Manuel Enriquez, Director of Parks and Recreation
Annette Juarez, City Clerk
Andres Rangel, Assistant to the City Manager
Albert Nuñez, Management Analyst
Frances Jimenez, Deputy City Clerk

6. PLEDGE TO THE FLAG
The flag salute was led by Mayor’s Youth Council President, Hope Peoples.

Announcement
Mayor Garcia announced the City Council did not meet in Closed Session due to a lack of quorum and moved Item 2 - Adoption of the agenda to the next item.

2. Adoption of the Agenda
City Manager Villalobos announced the request to add two items - Special Item 8.C. - Environmental Protection Agency presentation regarding the Hazardous Materials Processing Site at Lario Park and Business Item 14.B. - Consideration to Adopt Resolution No. 25-04, Opposing the United States Environmental Protection Agency's Use of Lario Park as a Hazardous Waste Sorting Site for the Eaton Fire Due to the Harm to Public Health, Safety, and Welfare.

Moved by Councilmember Finlay, seconded by Mayor Pro Tem Martin Del Campo, and carried by the following vote of the City Council to add the urgency items to the agenda after the Public Safety Department Update.

AYES: FINLAY, KANG, LEWIS, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE

ABSENT TRUONG

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Moved by Councilmember Finlay, seconded by Councilmember Kang, and carried by the following vote of the City Council to adopt the agenda as amended.

AYES: FINLAY, KANG, LEWIS, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE

ABSENT TRUONG

7. CITY ATTORNEY CLOSED SESSION REPORT
Item was skipped due to Closed Session not being held.

8. SPECIAL ITEMS
A. Mayor's Youth Council Update
President Hope Peoples gave an update on recent and upcoming Mayor's Youth Council events.

B. Public Safety Department Update
Director of Public Safety Breceda presented a department update on the reduction of Part 1 crimes; thanked the Public Safety Department staff for their work in the community; gave details on the new Ebike Patrol Program; and shared upcoming projects for the year.

In response to questions posed by the City Council, clarification was made regarding clean up at the riverbed being the Army Corps of Engineers' responsibility.

The City Council acknowledged the increase in patrols and the efforts to clean up the riverbed; thanked Director Breceda for his leadership and responsiveness to recent issues; and shared appreciation for Sergeant Fiedler and his team.

Mayor Garcia recognized elected officials and representatives in attendance.

C. Environmental Protection Agency presentation regarding the Hazardous Materials Processing Site at Lario Park
EPA Incident Commander, Tara Fitzgerald, gave a presentation on the emergency response order that led to the use of the Lario Park Staging Area to temporarily store the household hazardous materials that are collected from destroyed homes in the Eaton fire footprint; addressed concerns regarding the health and safety of the community; shared it was not the EPA's intention to exclude the City of Duarte from the process; reviewed the timeline they were tasked with; detailed the selection process of the location; and explained the projects process and scope of work.

Conversation was had regarding the lack of information given to the surrounding communities, the reasoning for choosing the site location, and the issue of trust in the agency to protect residents now and in the future. In response to questions posed by the City Council, Incident commander Fitzgerald shared other locations that were considered; gave the history of past site locations set up in response to natural disasters; clarified the timeline of phase 1 and what it entails; and listed the organizations involved in the decision-making process.

Discussion ensued regarding the site location and concerns about possible relaxed environmental laws.

Clarification was made regarding the specific debris that is taken from each lot and the safety measures that will be taken at the site before and after using the staging area.

Per questions made by the City Council there was conversation regarding lithium batteries and steps taken to reduce the risk of fires. Further conversation was had regarding concerns about fires, water contamination and health of residents in the future.

14.B Consideration to Adopt Resolution No. 25-04, Opposing the United States Environmental Protection Agency's Use of Lario Park as a Hazardous Waste Sorting Site for the Eaton Fire Due to the Harm to Public Health, Safety, and Welfare.

City Manager Villalobos presented Resolution No. 25-04; shared frustration with lack of notification; expressed concerns including the environmental impacts that could negatively affect Lario Park which is designated as a Significant Ecological Area, ("SEA") and the transportation route that could potentially expose communities to hazardous materials; and shared multiple other reasons for opposing the EPA

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designated Collection and Processing Center at Lario Park.

Public Comment
The following community members shared their concerns and expressed strong opposition to the Hazardous Materials Processing Site at Lario Park: Bernie Moore; Teresa Baczkowski; Beth Fuller; William Murphy.

Ryan Serrano, Deputy District Director for the office of Supervisor Hilda Solis read a statement on her behalf in response to the EPA's site designation.

The following community members also shared their concerns and expressed strong opposition to EPA's designated collection and processing center at Lario Park: Lucia Atencio; Leticia Martinez; David Ranck; John; Mary Somerlott; Andrea Herrera; Melanie Pitts; James Finlay; Terry Browning; Juan Lopez- Driotis; Travis Patterson; Joel Rigor; Rosalva Breceda; Doris Anderson; Tina Irmakesen; Zoe Chapjian; Neil Furukawa; and Sergio Campos.

In response to questions made by the City Council, City Attorney Phan stated that there are legal remedies the City Council may choose to pursue if the City Council so directs it would be placed on the agenda for a closed session.

Moved by Mayor Pro Tem Martin Del Campo, seconded by Councilmember Calderon, and carried by the following vote of the City Council to Adopt Resolution No. 25-04, Opposing the United States Environmental Protection Agency's Use of Lario Park as a Hazardous Waste Sorting Site for the Eaton Fire Due to the Harm to Public Health, Safety, and Welfare.

AYES: FINLAY, KANG, LEWIS, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE

ABSENT TRUONG

9. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
Joanna Gee, Duarte Library, announced that while the library is still closed the book drop off is open.

Assistant to the City Manager Rangel announced upcoming city events.

10. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA
None.

11. CONSENT CALENDAR
A. Motion to read all Resolutions and Ordinances presented for consideration by Title only and waive further reading (CC/HA/FA).

B. Approve absence(s) of City Councilmember(s) from the City Council meeting.

C. Approval of Minutes - January 14, 2025 Regular Meeting (CC/HA/FA).

D. Approval of Warrants - January 28, 2025 (CC/HA/FA).

E. Monthly Financial Reports for the months of October 2024 and November 2024 were received and filed.

F. The Public Safety Department Update was received and filed.

G. Approval of Council Conference Attendance.

H. Approval of a Professional Services Agreement with Willdan Financial Services for Cost Allocation Plan and Comprehensive User Fee Study, with a total amount not to exceed $38,523.

I. Approval of allocation of Permanent Local Housing Allocation (PHLA) Year 5 Funds to the San Gabriel Valley Regional Housing Trust (SGVRHT).

J. Removed from the Consent Calendar for discussion.

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K. Authorization of the Duarte Youth Athletic Club (DYAC) In-Kind Donation Request to publicize promotional materials for DYAC’s 2025 registration across all the City’s communication channels and upcoming Spring 2025 City News.

Moved by Councilmember Finlay, seconded by Councilmember Calderon, and carried by the following vote of the City Council to approve items 11A-11I and 11K of the Consent Calendar.

AYES: FINLAY, KANG, LEWIS, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE

ABSENT TRUONG

12. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION
J. Request from the Duarte Rotary Club for the City of Duarte to Co-sponsor the Women in Rotary Event Councilmember Finlay gave the history of the Duarte Rotary Club and its incorporation of women into the club; and also shared details about the upcoming event.

Moved by Councilmember Finlay, seconded by Councilmember Calderon, and carried by the following vote of the City Council to Co-sponsor the Duarte Rotary Club’s Women in Rotary event.

AYES: FINLAY, KANG, LEWIS, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE

ABSENT TRUONG

13. PUBLIC HEARINGS
A. Assembly Bill 2561
Assistant City Manager/Director of Administrative Services Petersen presented a staff report on AB 2561. Per its requirements, Director Petersen shared the status of the City's vacancies and addressed the recruitment and retention efforts currently employed by the City.

Mayor Garcia opened the Public Hearing.

Public Comment
None.

Mayor Garcia closed the Public Hearing.

Moved by Councilmember Finlay, seconded by Mayor Pro Tem Martin Del Campo, and carried by the following vote of the City Council to receive and file the report.

AYES: FINLAY, KANG, LEWIS, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE

ABSENT TRUONG

14. BUSINESS ITEMS
A. Request for Direction Regarding Voter Approved Measure QQ Assistant to the City Manager Rangel presented a staff report on the voter approved Measure QQ which passed by a 52.07% - 47.93% majority vote in the 2024 General Municipal Election. The voter approval of Measure QQ would authorize the City Council to adopt an ordinance to permit no more than two 2 storefront retail sales cannabis dispensaries, and tax cannabis businesses up to 10% of gross receipts.

In response to questions asked by the City Council, City Manager Villalobos confirmed that if the City Council moves forward with an ordinance and zoning, research can be done in-house without the aid of a consultant.

After discussion, the City Council concurred that due to other ongoing projects and situations at present, they would like to table the discussion and bring the item back at a future meeting.

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Moved by Councilmember Finlay, seconded by Councilmember Lewis, and carried by the following vote of the City Council to table the discussion regarding the Voter Approved Measure QQ.

AYES: FINLAY, KANG, LEWIS, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE

ABSENT TRUONG

15. CONTINUATION OF ORAL COMMUNICATIONS
Rebecca Cruz stated her opposition against establishing a cannabis storefront.

Lino Parras stated his opinion on the new cameras in the Council Chambers.

Barbie Bylsma-Houghton expressed her gratitude after serving the community for 41 years as a Parks and Recreation Commissioner. The City Council thanked her for her commitment and volunteerism.

16. ITEMS FROM CITY COUNCIL/HOUSING AUTHORITY/FINANCING AUTHORITY MEMBERS AND CITY

MANAGER/EXECUTIVE DIRECTOR/REPORTS OF MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3
Assistant City Manager Petersen shared comments made by residents commending City Staff and City Council for their work regarding the EPA site designation.

City Manager Villalobos reported he was officially appointed to the Liability Trustfund Committee as an alternate, shared he serves on the negotiation team for the Liability Trustfund; and also sits on the League of California Cities Fire Insurance Committee.

Mayor Pro Tem Martin Del Campo thanked her colleagues for their collaboration.

Councilmember Calderon echoed Mayor Pro Tem Martin Del Campo's sentiments; and thanked all who showed up and City Staff as well.

Councilmember Finlay noted the large turnout of residents; stated her opinion on the EPA site designation; and expressed interest in holding a closed session regarding the topic; and thanked her colleagues, staff, and the citizens for attending the meeting.

Councilmember Kang shared his opinion on the recent events and expressed frustration as well as concern with the manner in which the EPA handled the hazardous materials processing site; shared appreciation for elected leaders who have coordinated town halls; and wished everyone a Happy Lunar New Year.

Councilmember Lewis thanked his colleagues; stated his opinion regarding the use of Lario Park as a hazardous waste sorting site; expressed concern about the unanswered questions from the EPA that has created a lack of trust between communities and organizations; and assured residents the city would continue seeking out additional information.

In response to questions posed by the City Council, City Attorney Phan stated she would not answer litigation questions in open session.

Councilmember Finlay expressed discontentment with the timeline that the EPA will occupy Lario Park.

Mayor Garcia thanked the City Manager Villalobos and Assistant to the City Manager/Public Information Officer Rangel for their proactive efforts working with other cities, communicating with residents and handling the media.

Per questions made by the City Council, Director Breceda stated that the Sheriff's policy is to not participate in immigration sweeps and summarized the state penal code section that protects individuals who are a witness or victim of a crime from immigration deportation in that situation.

Mayor Garcia congratulated Barbie Bylsma-Houghton for 41 years of service; encouraged residents to attend upcoming community events; and asked the meeting be adjourned in memory of his friend, cancer fighter, and alumni of Duarte High school, Stephanie Cano.

Page 13 of 322 ends

City Council January 28, 2025 Page | 6

17. ADJOURNMENT
At 9:31 p.m., the City Council adjourned the meeting in memory of Stephanie Cano. __________________________________
Cesar A. Garcia, Mayor
_________________________________
Annette Juarez, City Clerk

Page 14 of 322 ends

City Council February 3, 2025 Page | 1

CITY OF DUARTE
Minutes of the SPECIAL MEETING OF THE CITY COUNCIL
Monday, February 3, 2025

1. CALL TO ORDER AND ROLL CALL
Mayor Garcia called the open session to order at 8:32 a.m.

Councilmembers Present: Finlay, Kang (arrived at 8:34), Lewis, Truong (arrived at 8:40 a.m.), Calderon, Martin Del Campo, Garcia
Councilmembers Absent: None
Staff Present: Brian Villalobos, City Manager
Thai Viet Phan, City Attorney
Annette Juarez, City Clerk

2. ADOPTION OF THE AGENDA
Moved by Councilmember Finlay, seconded by Mayor Pro Tem Martin Del Campo, and carried by the following vote of the City Council to adopt the agenda.

AYES: FINLAY, KANG, LEWIS, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE

ABSENT TRUONG

3. ORAL COMMUNICATION - ITEMS LISTED ON THIS AGENDA
Steve Hernandez expressed concern about the option of filing an injunction on the EPA's designated site at Lario Park as a hazardous waste sorting site and stated his opinion on the possible environmental impacts of the project that other residents have pointed out.

The City Council sought clarification regarding the source of information Steve Hernandez heard from about possible alternate processing site locations.

Steve Hernandez reiterated his opposition to moving forward with an injunction and encouraged the City Council to push the EPA to change the site's location.

4. CLOSED SESSION
The City Council recessed into closed session at 8: 36 a.m. to discuss the following:

A. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION pursuant to Government Code section 54956.9(d)(4): 1 case.

Councilmember Finlay left the closed session at 9:22 a.m.

5. ADJOURNMENT
At 9:40 a.m., the City Council adjourned the meeting.
__________________________________
Cesar A. Garcia, Mayor
_________________________________
Annette Juarez, City Clerk

Page 15 of 322 ends

2/5/2025 12:46:43 PM Page 1 of 9
Council Warrant Register By Account
City of Duarte By Fund
Payment Dates 1/30/2025 - 2/12/2025
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Fund: 100 - GENERAL FUND
Youth Sports Cross County 220605 56.00
Meet Entry Fees
100-1605-7741 SOUTHERN CALIFORNIA MUN…
SC "El Dorado" 220603 150.00
Screening/Presentation
100-1605-7733 THEODORE SIEGEL
100-1020-7716 HOME DEPOT CREDIT SERVICES Snow Nite Santa Stage Supplies BD225-0946 258.38 Instructor Fee-SC Yoga 9/17/24 5439 352.80
- 11/15/24
100-1605-7756 GREGORY MENA
100-1020-7716 SUNBELT RENTALS INC Snow Nite Generator Rental 5450 740.60 100-1205-7780 DUARTE-AZUSA ANIMAL HOSP…Emergency Animal Care 220592 50.00 100-1205-7780 DUARTE-AZUSA ANIMAL HOSP…Emergency Animal Care 220592 50.00 Candidate Statement Printing 220587 1,116.18
11/5/2024 Election
100-1010-7651 COUNTY OF LOS ANGELES REG…
100-1610-7618 HOME DEPOT CREDIT SERVICES Facility Maint Supplies/Repairs BD225-0946 154.85 Actual Candidate Statement 5444 -312.60
Printing
100-1010-7651 MARTIN CALDERON RIOS
Candidate Statement Printing 5444 400.00
Deposit
100-2120 MARTIN CALDERON RIOS
Actual Candidate Statement 220598 -163.66
Printing
100-1010-7651 HECTOR MARTINEZ
Candidate Statement Printing 220598 200.00
Deposit
100-2120 HECTOR MARTINEZ
Actual Candidate Statement 5455 -327.32
Printing
100-1010-7651 VINH TRUONG
Candidate Statement Printing 5455 400.00
Deposit
100-2120 VINH TRUONG
Actual Candidate Statement 5435 -312.60
Printing
100-1010-7651 JIM KIRCHNER
Candidate Statement Printing 5435 400.00
Deposit
100-2120 JIM KIRCHNER
100-1415-7889 HOME DEPOT CREDIT SERVICES Irrigation Repair-Sports Park BD225-0946 33.04 100-1415-7889 HOME DEPOT CREDIT SERVICES Sport Park Irrigation Repair BD225-0946 6.03 Refund-Irrigation Repair-Sports BD225-0946 -9.85
Park
100-1415-7889 HOME DEPOT CREDIT SERVICES
Crossing Guard Srvcs 5409 7,279.45
12/8/2024 - 12/21/2024
100-1205-7782 ALL CITY MANAGEMENT SERV…
Street Lights & Irrigation BD225-0946 48.22
Repairs
100-1410-7980 HOME DEPOT CREDIT SERVICES
NeoGov Renewal 2/15/2025 - 5431 7,489.22
2/14/2026
100-1810-7672 NEOGOV
Building & Safety Srvcs 5416 121,417.05
12/2024
100-1405-7800 CHARLES ABBOTT ASSOCIATES…
Citywide/Sheriff Dept Vehicle 220593 119.00
Cleaning 12/2024
100-1205-7650 FAST 5 HOLDING COMPANY L…
Citywide/Sheriff Dept Vehicle 220593 63.00
Cleaning 12/2024
100-1205-7781 FAST 5 HOLDING COMPANY L…
Citywide/Sheriff Dept Vehicle 220593 7.00
Cleaning 12/2024
100-1410-7650 FAST 5 HOLDING COMPANY L…
100-1205-7780 SAN GABRIEL VALLEY HUMAN… Animal Shelter Services 1/2025 5446 6,250.00 Teen Ctr HVAC Maintenance 5408 1,095.00
Contract (Quarterly)
100-1610-7652 ACCO ENGINEERED SYSTEMS
Town Ctr HVAC Maintenance 5408 3,611.00
Contract (Quarterly)
100-1610-7652 ACCO ENGINEERED SYSTEMS
Weekly Aquatic Maintenance 5442 1,950.00
of Duarte Pools 12/2024
100-1610-7652 WET VIEWS
100-1015-7684 CIVICA LAW GROUP, APC 1001 Las Lomas Legal 12/2024 5418 355.76 100-1015-7684 CIVICA LAW GROUP, APC 1318 Galen St Legal 12/2024 5418 125.00

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Council Warrant Register By Account Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:46:43 PM Page 2 of 9
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount 100-1015-7684 CIVICA LAW GROUP, APC 2352 Rim Rd Legal 12/2024 5418 225.00 General Code Enforcement 5418 2,250.00
Legal 12/2024
100-1015-7684 CIVICA LAW GROUP, APC
Mendoza v Duarte (Admin 5418 625.00
Appeal) 12/2024
100-1015-7684 CIVICA LAW GROUP, APC
100-1015-7684 CIVICA LAW GROUP, APC LASD Citations 12/2024 5418 11,000.00 LASD Citations Expenses 5418 252.15
12/2024
100-1015-7684 CIVICA LAW GROUP, APC
Light Pole-1860 Evergreen Dr 5414 9,900.00
Damage
100-1820-7771 CALIFORNIA STREET LIGHTING DMGE102-St Light Pole Down… 100-1810-7660 DEPARTMENT OF JUSTICE Fingerprint Apps 12/2024 5413 128.00 100-1410-7650 AUTOZONE Vehicle #3 Battery 220582 168.47 100-1410-7650 AUTOZONE Vehicle #9 Battery 220582 343.97 100-1610-7618 HOME DEPOT CREDIT SERVICES Evacuation Site Supplies BD225-0946 238.98 Frances Jimenez 2025 220595 135.00
Membership Fee
100-1010-7612 INTERNATIONAL INSTITUTE OF…
100-1025-7699 LEAGUE OF CALIFORNIA CITIES 2025 Membership Dues 220596 10,012.00 100-1205-7781 LOS ANGELES COUNTY SHERIF…Sheriff Contract 12/2024 5437 447,784.15 Parking Citation Processing 5419 1,431.98
12/2024
100-1205-7761 DATA TICKET INC
100-1605-7002 PAMELA ROMERO CPR Stipend 5445 76.92
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 5417 25.46 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 5417 9.54 Communication & Social Media 5454 9,626.00
Mgmt 1/2025
100-1020-7712 TRIPEPI SMITH & ASSOCIATES
100-1410-7810 A-1 MAINTENANCE SERVICES … Las Brisas Sweeping 1/2025 5407 66.00 100-1410-7810 A-1 MAINTENANCE SERVICES … Las Posadas Sweeping 1/2025 5407 66.00 100-1205-7614 STAPLES CONTRACT & COMM… Office Supplies 5449 225.23 100-1825-7613 STAPLES CONTRACT & COMM… Copier Paper 5449 136.41 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 5429 524.71 100-1610-7617 WET VIEWS Pool Chemicals & Supplies 5442 419.21 100-1205-7650 AUTOZONE Vehicle #22 Parts 220582 45.62
100-1205-7614 STAPLES CONTRACT & COMM… Office Supplies 5449 48.50 100-1410-7650 AUTOZONE Battery Core Credit 220582 -79.38 (2) CH/PS/SC/TC Copier Lease 220584 1,726.02
2/01/25 - 2/28/25
100-1825-7630 CANON FINANCIAL SERVICES I…
(2) CH/PS/SC/TC Copier Maint 220584 458.05
12/1/24 - 12/31/24
100-1825-7631 CANON FINANCIAL SERVICES I…
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 5417 65.73 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 5417 46.65 Document Shredding 220601 68.00
1/21/2025
100-1825-7980 PAPER RECYCLING & SHREDDI…
100-4302 KEVIN MAHSEREJIAN Citation Refund 220597 60.00 100-4302 ATS PROCESSING Citation Refund (Jose Carrillo) 220581 371.00 DART Event 1/11/2025 5453 258.87
Expense Reimbursement
100-1205-7779 AIDA TORRES
A-Team Take Over 12/27/24 5453 51.23
Expense Reimbursement
100-1205-7783 AIDA TORRES
TC Duarte Fashion Show 220588 81.15
Tickets
100-1605-7733 CURO MANAGED PRINT PRO…
SC Elevator Maintenance 5423 171.00
1/2025
100-1610-7652 EXECUTIVE ELEVATOR INC
100-1205-7787 MOUNTAIN VISA PLAZA Public Safety Lease 5440 9,221.00 100-1825-7613 SUPERIOR PRESS Accounts Payable Checks BD25-0940 673.16 100-1805-7653 SUPERIOR PRESS A/P Deposit Slips BD25-0941 127.61 CH Postage Machine Lease 220602 707.12
2/23/25 - 5/22/25
100-1825-7630 QUADIENT LEASING USA INC
100-5005 CALIFORNIA DEPT OF TAX & F… 2024 Sales & Use Tax BD25-0913 1.00 100-1610-7618 SUPPLY SOLUTIONS Recycled Paper Products 5447 1,270.82 100-1610-7618 SUPPLY SOLUTIONS Building Maintenance Supplies 5447 2,095.69 JPIA Supervisor Academy 220586 154.00
Expense Reimbursement
100-1605-7610 ALBERTO CASTANEDA-SALAZ…

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Council Warrant Register By Account Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:46:43 PM Page 3 of 9
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Finance Mgr Printer Maint 220585 20.30
12/23/24 - 1/22/25
100-1825-7631 CANON SOLUTIONS AMERICA …
100-1205-7650 WARDS SERVICE Vehicle #18 Duplicate Key 5461 395.00 Balance-Annual Awards 220579 3,579.54
Catering
100-1020-7980 CULINARY ARTIST GROUP
100-1610-7618 WAXIE SANITARY SUPPLY Building Maintenance Supplies 5462 543.58 SC Rental Cleaning 1/19/25 & 5433 284.68
1/26/25
100-1610-7652 INX BUILDING MAINTENANCE
Service Award Gift Boxes 5458 26.44
(Amazon)
100-1020-7711 U.S. BANK
Service Awards Gift Wrapping 5458 17.61
(Amazon)
100-1020-7711 U.S. BANK
100-1020-7980 U.S. BANK Years of Service Gifts (Target) 5458 1,600.00 Annual Awards Decorations 5458 69.83
(Walmart.com)
100-1020-7980 U.S. BANK
Annual Awards Invitation 5458 50.00
(Paperless Post)
100-1020-7980 U.S. BANK
Netflix-Senior Ctr 1/4/2025 - 5458 7.74
2/3/2025
100-1605-7733 U.S. BANK
Netflix-Teen Ctr 1/4/2025 - 5458 7.75
2/3/2025
100-1605-7735 U.S. BANK
Employee Staff Meeting Food 5458 76.43
(T Burgers)
100-1805-7610 U.S. BANK
1099-NEC/Misc 5458 105.80
Forms/Envelopes (Amazon)
100-1805-7614 U.S. BANK
STR Trend Report 10/2024 - 5458 660.00
12/2024 (STRcom)
100-1805-7965 U.S. BANK
Kristen Petersen Mtg 5458 47.09
w/Councilmember (Peach
Cafe)
100-1810-7610 U.S. BANK
Colors Training Easel Pads 5458 208.00
(Staples)
100-1810-7611 U.S. BANK
Fiance Webinar 1/7/2025 - 5458 96.00
2/6/2025 (Zoom)
100-1815-7632 U.S. BANK
Adobe Creative Cloud/Acrobat 5458 849.68
1/13/25 - 2/12/25
100-1815-7632 U.S. BANK
Employee/Commission 220588 181.91
Recognition Signage
100-1020-7711 CURO MANAGED PRINT PRO…
SC A Frame Activity Calendar 220588 18.74
2/2025
100-1605-7733 CURO MANAGED PRINT PRO…
100-1205-7615 SWEET BASIL PIZZA #1 CERT Dinner 5451 115.65 100-1205-7779 SWEET BASIL PIZZA #1 DART Dinner 5451 109.06 100-1205-7761 SUPERIOR CT OF CAL CO OF L… Citation Tax Revenue 12/2024 220580 3,733.00 Brian V Mtg w/Capt Meza/Sgt 5460 42.00
Fiedler (Tops)
100-1010-7610 U.S. BANK
Pasadena Star News Online 5460 18.00
Subscription
100-1010-7612 U.S. BANK
Annette Juarez Notary 5460 688.71
Renewal (Nat'l Notary Assoc)
100-1010-7612 U.S. BANK
CC Mtg Dinner 1/14/25 5460 304.23
(Cabreras)
100-1010-7980 U.S. BANK
CC Mtg Dessert 1/14/25 5460 37.60
(Sweet Nothings)
100-1010-7980 U.S. BANK
DashPass 1/5/2025 - 2/5/2025 5460 9.99
(DoorDash)
100-1010-7980 U.S. BANK
100-1020-7712 U.S. BANK Spotify Membership 5460 19.99
Sean McBride PAPA 5459 140.00
Conference 2/2025
100-1410-7610 U.S. BANK
Gerard Batista PAPA 5459 140.00
Conference 2/2025
100-1410-7610 U.S. BANK
Gerard Batista 2025 PAPA 5459 50.00
Membership
100-1410-7612 U.S. BANK
Sean McBride 2025 PAPA 5459 50.00
Membership
100-1410-7612 U.S. BANK

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Council Warrant Register By Account Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:46:43 PM Page 4 of 9
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Employee Awards Decor (Etsy 5456 250.95
Inc)
100-1020-7711 U.S. BANK
Special Event Music License 5456 434.00
Renewal (ASCAP)
100-1020-7716 U.S. BANK
RETURN-Santa Coming to 5456 -82.67
Duarte Heater (Home Depot)
100-1020-7716 U.S. BANK
Evacuation Site Snacks 1/8/25 5456 210.14
(Smart & Final)
100-1205-7615 U.S. BANK
100-1605-7614 U.S. BANK Shipping Tape (Amazon) 5456 22.81 100-1605-7614 U.S. BANK Hooks (Amazon) 5456 16.53
Craft Needles/Electric Air 5456 55.65
Pump (Amazon)
100-1605-7614 U.S. BANK
Dept Vehicle Car Wash (Route 5456 26.95
66 Car Wash)
100-1605-7650 U.S. BANK
Special 5456 31.95
Events/Lunar/Handles/Tattoos
(Amazon)
100-1605-7730 U.S. BANK
Special Event Origami Paper 5456 25.78
(Amazon)
100-1605-7730 U.S. BANK
Lunar New Year Decorations 5456 187.10
(Wing Wa Hing)
100-1605-7730 U.S. BANK
Lunar New Year Decorations 5456 462.09
(JR Gifts Co)
100-1605-7730 U.S. BANK
Special Event/Lunar New Year 5456 14.32
Stencils (Amazon)
100-1605-7730 U.S. BANK
SC Monthly Dance Snacks 5456 168.63
(Smart & Final)
100-1605-7733 U.S. BANK
SC Reusable Dry Erase Squares 5456 24.20
Board (Amazon)
100-1605-7733 U.S. BANK
SC Valentine's Day Decorations 5456 79.83
(Amazon)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK SC Wall Calendar (Amazon) 5456 19.29 SC New Year's Brunch Supplies 5456 80.17
(Smart & Final)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK SC Billiard Pool Sticks (Amazon) 5456 120.68 SC New Year's Brunch Supplies 5456 52.92
(Target)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK SC Office Supplies (Amazon) 5456 203.77 RETURN-SC Xmas Event 5456 -105.81
Centerpieces (Amazon)
100-1605-7733 U.S. BANK
SC New Year's Brunch 5456 13.78
Supplies/Decor (Dollar Tree)
100-1605-7733 U.S. BANK
MLK Essay Contest Prizes 5456 250.00
(Amazon)
100-1605-7735 U.S. BANK
MLK Essay Contest Gift Card 5456 15.00
(Amazon)
100-1605-7735 U.S. BANK
CHYLL End of Year Pizza Party 5456 64.41
(Little Caesars)
100-1605-7735 U.S. BANK
CHYLL Cleaning Day 1/15/2025 5456 49.77
(Little Caesars)
100-1605-7735 U.S. BANK
Basketball Referee Shirt 5456 11.01
(Amazon)
100-1605-7741 U.S. BANK
Boxing Outing 1/14/2025 (AMC 5456 258.37
Covina)
100-1605-7745 U.S. BANK
100-1610-7618 U.S. BANK Coffee Supplies (Smart & Final) 5456 427.26 PA System Mic Pack (AP BYFP 5456 537.59
PRO)
100-1610-7618 U.S. BANK
Pickleball Court Storage 5456 250.11
Container (Ace Hardware)
100-1610-7618 U.S. BANK
100-1610-7618 U.S. BANK SC Tea (Amazon) 5456 14.97
100-1810-7611 JACK PAUL DERMODY Four Windows Workshops 220589 2,789.76 100-1605-7733 HEULYN REGINA DUMAS-JOH… SC Sewing Class 1/2025 5420 132.00 100-1605-7650 DUARTE RECREATION PETTY … Rt 66 City Vehicle Car Wash 220591 6.00 100-1605-7730 DUARTE RECREATION PETTY … Lunar New Year Decorations 220591 30.62

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Council Warrant Register By Account Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:46:43 PM Page 5 of 9
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Lunar New Year Supplies 220591 5.00
(China Town Parking)
100-1605-7730 DUARTE RECREATION PETTY …
Vehicle #27 Battery 220582 175.08
Replacement
100-1605-7650 AUTOZONE
100-1610-7652 CHARLIE'S FENCE CO Otis Gordon Park Fence Repair 220604 1,285.00 100-1605-7980 CURO MANAGED PRINT PRO… Staff Recognition Supplies 220588 165.38 Early Pay Discount BD225-0946 -4.34
(Inv#3813294)
100-1610-7618 HOME DEPOT CREDIT SERVICES
ROP Bldg Rent Deposit Refund 220599 150.00
1/25/25
100-2120 YOSEPH MARTINO
SC Rent Deposit Refund 220600 500.00
1/28/25
100-2120 LEONOR NAJERA
Property Tax Srvcs 1/2025 - 5432 3,551.91
3/2025
100-1805-7965 HDL COREN & CONE
100-1005-7640 CESAR A GARCIA Council Vehicle Allowance 5430 75.00 100-1005-7641 TERA MARTIN DEL CAMPO Council Vehicle Allowance 5438 75.00 100-1005-7642 MARGARET FINLAY Council Vehicle Allowance 5427 75.00 100-1005-7643 VINH TRUONG Council Vehicle Allowance 5455 75.00 100-1005-7647 MARTIN CALDERON RIOS Council Vehicle Allowance 5444 75.00 100-1005-7648 SAMUEL KANG Council Vehicle Allowance 5434 75.00 100-1005-7650 TONEY LEWIS Council Vehicle Allowance 5436 75.00 Health Insurance 5415 566.00
Reimbursement
100-1825-7674 EFREN CASTRO
Health Insurance 5443 566.00
Reimbursement
100-1825-7674 TERESA RENTERIA
Health Insurance 5452 435.00
Reimbursement
100-1825-7674 MICHAEL TARR
Health Insurance 5410 218.00
Reimbursement
100-1825-7674 JACQUELINE BURCKHARD
Health Insurance 5435 435.00
Reimbursement
100-1825-7674 JIM KIRCHNER
Health Insurance 5424 435.00
Reimbursement
100-1825-7674 JOHN FASANA
Health Insurance 220583 435.00
Reimbursement
100-1825-7674 CATHERINE BRATTA
Health Insurance 5422 435.00
Reimbursement
100-1825-7674 STEVE ESBENSHADE
Young Rembrandts Class 220606 90.00
Refund (Oliver Taylor)
100-4801 SARAH TAYLOR
100-1020-7711 DUARTE PETTY CASH Service Awards Gift Boxes 220590 32.02 100-1020-7980 DUARTE PETTY CASH Service Awards Napkins 220590 19.70 Admin Srvcs Lunch Meeting 220590 45.08
w/Staff
100-1805-7610 DUARTE PETTY CASH
Angela C CSMFO SGV 220590 17.42
Luncheon Meeting
100-1805-7610 DUARTE PETTY CASH
Admin Srvcs Storage 220590 55.13
Containers
100-1805-7980 DUARTE PETTY CASH
Mileage Reimbursement CPR 220590 1.61
Training
100-1810-7980 DUARTE PETTY CASH
100-1015-7682 BURKE, WILLIAMS & SORENS… Labor Legal 12/2024 5411 807.07 BL Annual Software Hosting 220594 13,916.36
Use Fee
100-1815-7820 HDL SOFTWARE LLC
PO Pkg Lot Lease 2/01/2025 - 5448 2,420.78
4/30/2025
100-1020-7724 SOUTHERN CALIFORNIA EDIS…
Fund 100 - GENERAL FUND Total: 715,082.05
Fund: 225 - SB-1, Road Maintenance/Rehab Fund
225-2127 FS CONTRACTORS INC Retention 5425 202118- Retention- ATP Cycle 4 -5,374.60 ATP Cycle 4 Ped/Bike Safety 5425 107,491.97
Improv 9/1/24-10/31/24
225-2250-8100 FS CONTRACTORS INC 202118-ATP Cycle 4-Other Im… Fund 225 - SB-1, Road Maintenance/Rehab Fund Total: 102,117.37 Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
Street Lights & Irrigation BD225-0946 42.93
Repairs
240-2405-7888 HOME DEPOT CREDIT SERVICES

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Council Warrant Register By Account Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:46:43 PM Page 6 of 9
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Grocery Outlet Ctr Sweeping 5407 843.00
1/2025
240-2426-7810 A-1 MAINTENANCE SERVICES …
Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 885.93 Fund: 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
260-2127 C J CONCRETE CONSTRUCTION…Retention 5412 202511-Retention-ADA Curb … -5,409.38 FY25 CDBG ADA Curb Ramp 5412 98,500.00
Project
260-2605-8061 C J CONCRETE CONSTRUCTION… 202511-Capital-CDBG/ADA Cu… 260-2605-8061 C J CONCRETE CONSTRUCTION…Change Order 1 5412 202511-Capital-CDBG/ADA Cu… 9,687.50 Fund 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Total: 102,778.12 Fund: 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND
290-2905-7781 LOS ANGELES COUNTY SHERIF…Sheriff Contract 12/2024 5437 24,480.43 Fund 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND Total: 24,480.43 Fund: 400 - PARK DEVELOPMENT GRANT FUND
Fish Canyon Trail Planning Oct - 5441 1,045.59
Dec 2024
400-4005-7965 NATURE FOR ALL 202214-Exp-Fish Cyn Trail Res… Fund 400 - PARK DEVELOPMENT GRANT FUND Total: 1,045.59
Fund: 440 - PROPOSITION A TRANSIT FUND
Citywide/Sheriff Dept Vehicle 220593 28.00
Cleaning 12/2024
440-4405-7650 FAST 5 HOLDING COMPANY L…
440-4405-8013 FOOTHILL TRANSIT Installment of 3rd Bus 1/2025 5428 3,887.05 440-4405-7960 FOOTHILL TRANSIT Duarte Local Service 12/2024 5428 20,753.80 440-5004 FOOTHILL TRANSIT Duarte Local Service 12/2024 5428 -678.13 Fund 440 - PROPOSITION A TRANSIT FUND Total: 23,990.72
Fund: 460 - PROPOSITION C TRANSIT FUND
460-4605-8013 FOOTHILL TRANSIT Installment of 3rd Bus 1/2025 5428 3,180.31 460-4605-7960 FOOTHILL TRANSIT Duarte Local Service 12/2024 5428 16,980.39 460-5004 FOOTHILL TRANSIT Duarte Local Service 12/2024 5428 -554.84 Fund 460 - PROPOSITION C TRANSIT FUND Total: 19,605.86
Fund: 470 - MEASURE R LR TRANSIT FUND
FY25 Street Rehab Project 5421 24,300.00
Design 12/2/23 - 1/1/25
470-4705-8070 ELIE FARAH INC 202506-Cap Street Improv-FY… Fund 470 - MEASURE R LR TRANSIT FUND Total: 24,300.00
Fund: 475 - MEASURE M LR TRANSIT FUND
475-2127 FS CONTRACTORS INC Retention 5426 202508-Retention_Concrete/S… -7,016.40 FY25 Annual Concrete Repair 5426 140,328.00
Project
475-4750-8060 FS CONTRACTORS INC 202508-Citywide Concrete/Si… Fund 475 - MEASURE M LR TRANSIT FUND Total: 133,311.60
Grand Total: 1,147,597.67

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Council Warrant Register By Account Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:46:43 PM Page 7 of 9
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 715,082.05
225 - SB-1, Road Maintenance/Rehab Fund 102,117.37
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 885.93
260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 102,778.12 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND 24,480.43
400 - PARK DEVELOPMENT GRANT FUND 1,045.59
440 - PROPOSITION A TRANSIT FUND 23,990.72
460 - PROPOSITION C TRANSIT FUND 19,605.86
470 - MEASURE R LR TRANSIT FUND 24,300.00
475 - MEASURE M LR TRANSIT FUND 133,311.60
Grand Total: 1,147,597.67
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 75.00
100-1005-7641 Travel & Exp - Martin Del… 75.00
100-1005-7642 Travel & Exp - Finlay 75.00
100-1005-7643 Travel & Exp - Truong 75.00
100-1005-7647 Travel & Exp - Calderon 75.00
100-1005-7648 Travel & Exp - Kang 75.00
100-1005-7650 Travel & Exp - Lewis 75.00
100-1010-7610 Travel, Mtgs & Conf 42.00
100-1010-7612 Publications and Dues 841.71
100-1010-7651 Election Services 0.00
100-1010-7980 Other Expenses 351.82
100-1015-7682 Labor Counsel Legal 807.07
100-1015-7684 Code Enforcement Legal 14,832.91
100-1020-7711 Employee Recognition C… 508.93
100-1020-7712 Community Information … 9,645.99
100-1020-7716 Special Community Even… 1,350.31
100-1020-7724 Post Office Parking 2,420.78
100-1020-7980 Other Expenses 5,319.07
100-1025-7699 League Of Calif Cities 10,012.00
100-1205-7614 Office Supplies 273.73
100-1205-7615 Emergency Supplies 325.79
100-1205-7650 Vehicle Maintenance 559.62
100-1205-7761 Parking Ticket Collect 5,164.98
100-1205-7779 Youth Programs 367.93
100-1205-7780 Animal Control 6,350.00
100-1205-7781 Contract Law Enforceme… 447,847.15
100-1205-7782 Crossing Guard Contract… 7,279.45
100-1205-7783 A-Team Program 51.23
100-1205-7787 Public Safety Cntr Lease 9,221.00
100-1405-7800 Building Department Ser… 121,417.05
100-1410-7610 Travel, Mtgs & Conf 280.00
100-1410-7612 Publications and Dues 100.00
100-1410-7650 Vehicle Maintenance 440.06
100-1410-7810 Street Sweeping 132.00
100-1410-7980 Other Expenses 48.22
100-1415-7889 Repairs-Sports Park 29.22
100-1605-7002 Regular Salaries 76.92
100-1605-7610 Travel, Mtgs & Conf 154.00
100-1605-7614 Office Supplies 94.99
100-1605-7650 Vehicle Maintenance 208.03
100-1605-7730 Special Events 756.86
100-1605-7733 Senior Center 1,047.09
100-1605-7735 Teen Center 386.93

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Council Warrant Register By Account Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:46:43 PM Page 8 of 9
Account Summary
Account Number Account Name Payment Amount
100-1605-7741 Sports/Playground Progr… 67.01
100-1605-7745 Boxing Program 258.37
100-1605-7756 Senior Recreation Classes 352.80
100-1605-7980 Other Expenses 165.38
100-1610-7617 Pool Chemicals 943.92
100-1610-7618 Building Supplies 5,529.51
100-1610-7636 Uniforms 91.19
100-1610-7652 Building Maint Services 8,452.87
100-1805-7610 Travel, Mtgs & Conf 138.93
100-1805-7614 Office Supplies 105.80
100-1805-7653 Bank Charges 127.61
100-1805-7965 Professional Services 4,211.91
100-1805-7980 Other Expenses 55.13
100-1810-7610 Travel, Mtgs & Conf 47.09
100-1810-7611 Training 2,997.76
100-1810-7660 Other Services 128.00
100-1810-7672 Neogov Program Costs 7,489.22
100-1810-7980 Other Expenses 1.61
100-1815-7632 Software 945.68
100-1815-7820 Finance Software 13,916.36
100-1820-7771 Repair Of City Property 9,900.00
100-1825-7613 Duplications And Photos 809.57
100-1825-7630 Equipment Lease 2,433.14
100-1825-7631 Equipment Maintenance 478.35
100-1825-7674 Retiree Health Insurance 3,525.00
100-1825-7980 Other Expenses 68.00
100-2120 Refundable Deposits 2,050.00
100-4302 Parking Citations 431.00
100-4801 Youth & Adult Recreatio… 90.00
100-5005 Taxable Sales 1.00
225-2127 Retention Payable -5,374.60
225-2250-8100 Other Capital Improvem… 107,491.97
240-2405-7888 Repairs-Citywide 42.93
240-2426-7810 Street Sweeping 843.00
260-2127 Retention Payable -5,409.38
260-2605-8061 ADA Curb Ramps (Capital) 108,187.50
290-2905-7781 Contract Law Enforceme… 24,480.43
400-4005-7965 Professional Services 1,045.59
440-4405-7650 Vehicle Maintenance 28.00
440-4405-7960 Foothill Transit Operatio… 20,753.80
440-4405-8013 Vehicles (Capital) 3,887.05
440-5004 Other Revenue -678.13
460-4605-7960 Foothill Tranist Operatio… 16,980.39
460-4605-8013 Vehicles (Capital) 3,180.31
460-5004 Other Revenue -554.84
470-4705-8070 Street Improvements (C… 24,300.00
475-2127 Retention Payable -7,016.40
475-4750-8060 Sidewalk Improvements 140,328.00
Grand Total: 1,147,597.67
Project Account Summary
Project Account Key Payment Amount
**None** 774,144.99
202118- Retention- ATP Cycle 4 -5,374.60
202118-ATP Cycle 4-Other Improv-Capital 107,491.97
202214-Exp-Fish Cyn Trail Restoration/Access Plan 1,045.59 202506-Cap Street Improv-FY24-25 24,300.00
202508-Citywide Concrete/Sidewalk Repair Proj-FY25 140,328.00

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Council Warrant Register By Account Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:46:43 PM Page 9 of 9
Project Account Summary
Project Account Key Payment Amount
202508-Retention_Concrete/Sidewalk Repair Proj -7,016.40 202511-Capital-CDBG/ADA Curb Ramps 108,187.50
202511-Retention-ADA Curb Ramps -5,409.38
DMGE102-St Light Pole Down-1860 Evergreen St 9,900.00
Grand Total: 1,147,597.67

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2/5/2025 12:47:35 PM Page 1 of 13
Council Warrant Register By Vendor
City of Duarte By Fund
Payment Dates 1/30/2025 - 2/12/2025
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Fund: 100 - GENERAL FUND
Vendor: 5086 - ACCO ENGINEERED SYSTEMS
Teen Ctr HVAC Maintenance 20644427 1,095.00
Contract (Quarterly)
100-1610-7652 ACCO ENGINEERED SYSTEMS
Town Ctr HVAC Maintenance 20644428 3,611.00
Contract (Quarterly)
100-1610-7652 ACCO ENGINEERED SYSTEMS
Vendor 5086 - ACCO ENGINEERED SYSTEMS Total: 4,706.00
Vendor: 1388 - AIDA TORRES
DART Event 1/11/2025 01222025 258.87
Expense Reimbursement
100-1205-7779 AIDA TORRES
A-Team Take Over 12/27/24 01222025 51.23
Expense Reimbursement
100-1205-7783 AIDA TORRES
Vendor 1388 - AIDA TORRES Total: 310.10
Vendor: 6364 - ALBERTO CASTANEDA-SALAZAR
JPIA Supervisor Academy 1/13/2025 154.00
Expense Reimbursement
100-1605-7610 ALBERTO CASTANEDA-SALAZ…
Vendor 6364 - ALBERTO CASTANEDA-SALAZAR Total: 154.00
Vendor: 6588 - ALBERTO R PEREZ
Weekly Aquatic Maintenance 2550 1,950.00
of Duarte Pools 12/2024
100-1610-7652 WET VIEWS
100-1610-7617 WET VIEWS Pool Chemicals & Supplies 2578 419.21 Vendor 6588 - ALBERTO R PEREZ Total: 2,369.21
Vendor: 3661 - ALHAMBRA SUPERIOR COURT
100-1205-7761 SUPERIOR CT OF CAL CO OF L… Citation Tax Revenue 12/2024 1272025 3,733.00 Vendor 3661 - ALHAMBRA SUPERIOR COURT Total: 3,733.00
Vendor: 6117 - ALL CITY MANAGEMENT SERVICE INC
Crossing Guard Srvcs 97901 7,279.45
12/8/2024 - 12/21/2024
100-1205-7782 ALL CITY MANAGEMENT SERV…
Vendor 6117 - ALL CITY MANAGEMENT SERVICE INC Total: 7,279.45 Vendor: T4906 - ATS PROCESSING
100-4302 ATS PROCESSING Citation Refund (Jose Carrillo) DU020027391 371.00 Vendor T4906 - ATS PROCESSING Total: 371.00
Vendor: 1491 - AUTOZONE
100-1410-7650 AUTOZONE Vehicle #3 Battery 02814524108 168.47 100-1410-7650 AUTOZONE Vehicle #9 Battery 02814524341 343.97 100-1205-7650 AUTOZONE Vehicle #22 Parts 02814533206 45.62 100-1410-7650 AUTOZONE Battery Core Credit 02814536398 -79.38 Vehicle #27 Battery 02814543461 175.08
Replacement
100-1605-7650 AUTOZONE
Vendor 1491 - AUTOZONE Total: 653.76
Vendor: 4838 - BURKE, WILLIAMS & SORENSEN LLP
100-1015-7682 BURKE, WILLIAMS & SORENS… Labor Legal 12/2024 335706 807.07 Vendor 4838 - BURKE, WILLIAMS & SORENSEN LLP Total: 807.07 Vendor: 5836 - CALIFORNIA DEPT OF TAX & FEE ADMINISTRATION 100-5005 CALIFORNIA DEPT OF TAX & F… 2024 Sales & Use Tax 0-046-690-579 1.00 Vendor 5836 - CALIFORNIA DEPT OF TAX & FEE ADMINISTRATION Total: 1.00 Vendor: 0065 - CALIFORNIA STATE DEPARTMENT OF JUSTICE
100-1810-7660 DEPARTMENT OF JUSTICE Fingerprint Apps 12/2024 786294 128.00 Vendor 0065 - CALIFORNIA STATE DEPARTMENT OF JUSTICE Total: 128.00

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Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 2 of 13
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: 5869 - CALIFORNIA STREET LIGHTING
Light Pole-1860 Evergreen Dr 1266 9,900.00
Damage
100-1820-7771 CALIFORNIA STREET LIGHTING DMGE102-St Light Pole Down… Vendor 5869 - CALIFORNIA STREET LIGHTING Total: 9,900.00 Vendor: 5719 - CANON FINANCIAL SERVICES INC
(2) CH/PS/SC/TC Copier Lease 37997395 1,726.02
2/01/25 - 2/28/25
100-1825-7630 CANON FINANCIAL SERVICES I…
(2) CH/PS/SC/TC Copier Maint 37997395 458.05
12/1/24 - 12/31/24
100-1825-7631 CANON FINANCIAL SERVICES I…
Vendor 5719 - CANON FINANCIAL SERVICES INC Total: 2,184.07 Vendor: 5720 - CANON SOLUTIONS AMERICA INC
Finance Mgr Printer Maint 6010669775 20.30
12/23/24 - 1/22/25
100-1825-7631 CANON SOLUTIONS AMERICA …
Vendor 5720 - CANON SOLUTIONS AMERICA INC Total: 20.30
Vendor: 0028 - CATHERINE BRATTA
Health Insurance 2/2025 435.00
Reimbursement
100-1825-7674 CATHERINE BRATTA
Vendor 0028 - CATHERINE BRATTA Total: 435.00
Vendor: 6340 - CESAR A GARCIA
100-1005-7640 CESAR A GARCIA Council Vehicle Allowance 2/2025 75.00 Vendor 6340 - CESAR A GARCIA Total: 75.00
Vendor: 5120 - CHARLES ABBOTT ASSOCIATES INC
Building & Safety Srvcs 68279 121,417.05
12/2024
100-1405-7800 CHARLES ABBOTT ASSOCIATES…
Vendor 5120 - CHARLES ABBOTT ASSOCIATES INC Total: 121,417.05 Vendor: 2025 - CHARLES R SIMPSON
100-1610-7652 CHARLIE'S FENCE CO Otis Gordon Park Fence Repair 05671206 1,285.00 Vendor 2025 - CHARLES R SIMPSON Total: 1,285.00
Vendor: 5140 - CINTAS CORPORATION #693
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4217761187 25.46 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4217761187 9.54 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4218560493 65.73 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4218560493 46.65 Vendor 5140 - CINTAS CORPORATION #693 Total: 147.38
Vendor: 6483 - CIVICA LAW GROUP, APC
100-1015-7684 CIVICA LAW GROUP, APC 1001 Las Lomas Legal 12/2024 14986 355.76 100-1015-7684 CIVICA LAW GROUP, APC 1318 Galen St Legal 12/2024 14987 125.00 100-1015-7684 CIVICA LAW GROUP, APC 2352 Rim Rd Legal 12/2024 14988 225.00 General Code Enforcement 14989 2,250.00
Legal 12/2024
100-1015-7684 CIVICA LAW GROUP, APC
Mendoza v Duarte (Admin 14990 625.00
Appeal) 12/2024
100-1015-7684 CIVICA LAW GROUP, APC
100-1015-7684 CIVICA LAW GROUP, APC LASD Citations 12/2024 14991 11,000.00 LASD Citations Expenses 14992 252.15
12/2024
100-1015-7684 CIVICA LAW GROUP, APC
Vendor 6483 - CIVICA LAW GROUP, APC Total: 14,832.91
Vendor: 0692 - COUNTY OF LA REGISTRAR-RECORDER/COUNTY CLERK Candidate Statement Printing 25-3019 1,116.18
11/5/2024 Election
100-1010-7651 COUNTY OF LOS ANGELES REG…
Vendor 0692 - COUNTY OF LA REGISTRAR-RECORDER/COUNTY CLERK Total: 1,116.18 Vendor: 5494 - CURO MANAGED PRINT PRODUCTION
TC Duarte Fashion Show 10336 81.15
Tickets
100-1605-7733 CURO MANAGED PRINT PRO…
Employee/Commission 10349 181.91
Recognition Signage
100-1020-7711 CURO MANAGED PRINT PRO…
SC A Frame Activity Calendar 10352 18.74
2/2025
100-1605-7733 CURO MANAGED PRINT PRO…

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Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 3 of 13
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount 100-1605-7980 CURO MANAGED PRINT PRO… Staff Recognition Supplies 10355 165.38 Vendor 5494 - CURO MANAGED PRINT PRODUCTION Total: 447.18 Vendor: 5501 - DATA TICKET INC
Parking Citation Processing 174739 1,431.98
12/2024
100-1205-7761 DATA TICKET INC
Vendor 5501 - DATA TICKET INC Total: 1,431.98
Vendor: 0046 - DUARTE PETTY CASH
100-1020-7711 DUARTE PETTY CASH Service Awards Gift Boxes 01302025 32.02 100-1020-7980 DUARTE PETTY CASH Service Awards Napkins 01302025 19.70 Angela C CSMFO SGV 01302025 17.42
Luncheon Meeting
100-1805-7610 DUARTE PETTY CASH
Admin Srvcs Lunch Meeting 01302025 45.08
w/Staff
100-1805-7610 DUARTE PETTY CASH
Admin Srvcs Storage 01302025 55.13
Containers
100-1805-7980 DUARTE PETTY CASH
Mileage Reimbursement CPR 01302025 1.61
Training
100-1810-7980 DUARTE PETTY CASH
Vendor 0046 - DUARTE PETTY CASH Total: 170.96
Vendor: 0311 - DUARTE RECREATION PETTY CASH
100-1605-7650 DUARTE RECREATION PETTY … Rt 66 City Vehicle Car Wash 01282025 6.00 Lunar New Year Supplies 01282025 5.00
(China Town Parking)
100-1605-7730 DUARTE RECREATION PETTY …
100-1605-7730 DUARTE RECREATION PETTY … Lunar New Year Decorations 01282025 30.62 Vendor 0311 - DUARTE RECREATION PETTY CASH Total: 41.62 Vendor: 2227 - DUARTE-AZUSA ANIMAL HOSPITAL
100-1205-7780 DUARTE-AZUSA ANIMAL HOSP…Emergency Animal Care 125074 50.00 100-1205-7780 DUARTE-AZUSA ANIMAL HOSP…Emergency Animal Care 125075 50.00 Vendor 2227 - DUARTE-AZUSA ANIMAL HOSPITAL Total: 100.00 Vendor: 1533 - EFREN CASTRO
Health Insurance 2/2025 566.00
Reimbursement
100-1825-7674 EFREN CASTRO
Vendor 1533 - EFREN CASTRO Total: 566.00
Vendor: 1357 - EXECUTIVE ELEVATOR INC
SC Elevator Maintenance 1081204 171.00
1/2025
100-1610-7652 EXECUTIVE ELEVATOR INC
Vendor 1357 - EXECUTIVE ELEVATOR INC Total: 171.00
Vendor: 6237 - FAST 5 HOLDING COMPANY LLC
Citywide/Sheriff Dept Vehicle 8045 119.00
Cleaning 12/2024
100-1205-7650 FAST 5 HOLDING COMPANY L…
Citywide/Sheriff Dept Vehicle 8045 63.00
Cleaning 12/2024
100-1205-7781 FAST 5 HOLDING COMPANY L…
Citywide/Sheriff Dept Vehicle 8045 7.00
Cleaning 12/2024
100-1410-7650 FAST 5 HOLDING COMPANY L…
Vendor 6237 - FAST 5 HOLDING COMPANY LLC Total: 189.00
Vendor: 1570 - FRIEDRICH ENTERPRISES INC
100-1410-7810 A-1 MAINTENANCE SERVICES … Las Brisas Sweeping 1/2025 208924 66.00 100-1410-7810 A-1 MAINTENANCE SERVICES … Las Posadas Sweeping 1/2025 208925 66.00 Vendor 1570 - FRIEDRICH ENTERPRISES INC Total: 132.00
Vendor: 4690 - FULLER ENGINEERING INC
100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 152595 524.71 Vendor 4690 - FULLER ENGINEERING INC Total: 524.71
Vendor: 5687 - GOVERNMENTJOBS.COM INC
NeoGov Renewal 2/15/2025 - INV-128013 7,489.22
2/14/2026
100-1810-7672 NEOGOV
Vendor 5687 - GOVERNMENTJOBS.COM INC Total: 7,489.22

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Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 4 of 13
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: 6618 - GREGORY MENA
Instructor Fee-SC Yoga 9/17/24 24-3 352.80
- 11/15/24
100-1605-7756 GREGORY MENA
Vendor 6618 - GREGORY MENA Total: 352.80
Vendor: 3570 - HDL COREN & CONE
Property Tax Srvcs 1/2025 - SIN046874 3,551.91
3/2025
100-1805-7965 HDL COREN & CONE
Vendor 3570 - HDL COREN & CONE Total: 3,551.91
Vendor: 6441 - HDL SOFTWARE LLC
BL Annual Software Hosting SIN047086 13,916.36
Use Fee
100-1815-7820 HDL SOFTWARE LLC
Vendor 6441 - HDL SOFTWARE LLC Total: 13,916.36
Vendor: T4908 - HECTOR MARTINEZ
Actual Candidate Statement R104866 -163.66
Printing
100-1010-7651 HECTOR MARTINEZ
Candidate Statement Printing R104866 200.00
Deposit
100-2120 HECTOR MARTINEZ
Vendor T4908 - HECTOR MARTINEZ Total: 36.34
Vendor: 6002 - HEULYN REGINA DUMAS-JOHNSON
100-1605-7733 HEULYN REGINA DUMAS-JOH… SC Sewing Class 1/2025 SC-1/2025 132.00 Vendor 6002 - HEULYN REGINA DUMAS-JOHNSON Total: 132.00 Vendor: 0788 - HOME DEPOT CREDIT SERVICES
100-1020-7716 HOME DEPOT CREDIT SERVICES Snow Nite Santa Stage Supplies 8542020 258.38 100-1610-7618 HOME DEPOT CREDIT SERVICES Facility Maint Supplies/Repairs 5903682 154.85 100-1415-7889 HOME DEPOT CREDIT SERVICES Irrigation Repair-Sports Park 4512129 33.04 100-1415-7889 HOME DEPOT CREDIT SERVICES Sport Park Irrigation Repair 4512218 6.03 Refund-Irrigation Repair-Sports 3224882 -9.85
Park
100-1415-7889 HOME DEPOT CREDIT SERVICES
Street Lights & Irrigation 6520395 48.22
Repairs
100-1410-7980 HOME DEPOT CREDIT SERVICES
100-1610-7618 HOME DEPOT CREDIT SERVICES Evacuation Site Supplies 3813294 238.98 Early Pay Discount 3524312 -4.34
(Inv#3813294)
100-1610-7618 HOME DEPOT CREDIT SERVICES
Vendor 0788 - HOME DEPOT CREDIT SERVICES Total: 725.31
Vendor: 5803 - INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS Frances Jimenez 2025 50062-01092025 135.00
Membership Fee
100-1010-7612 INTERNATIONAL INSTITUTE OF…
Vendor 5803 - INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS Total: 135.00 Vendor: 6309 - INX BUILDING MAINTENANCE
SC Rental Cleaning 1/19/25 & 991204 284.68
1/26/25
100-1610-7652 INX BUILDING MAINTENANCE
Vendor 6309 - INX BUILDING MAINTENANCE Total: 284.68
Vendor: 4274 - JACK PAUL DERMODY
100-1810-7611 JACK PAUL DERMODY Four Windows Workshops 25-7901 2,789.76 Vendor 4274 - JACK PAUL DERMODY Total: 2,789.76
Vendor: 3821 - JACQUELINE BURCKHARD
Health Insurance 2/2025 218.00
Reimbursement
100-1825-7674 JACQUELINE BURCKHARD
Vendor 3821 - JACQUELINE BURCKHARD Total: 218.00
Vendor: 0128 - JIM KIRCHNER
Actual Candidate Statement R104936 -312.60
Printing
100-1010-7651 JIM KIRCHNER
Candidate Statement Printing R104936 400.00
Deposit
100-2120 JIM KIRCHNER
Health Insurance 2/2025 435.00
Reimbursement
100-1825-7674 JIM KIRCHNER
Vendor 0128 - JIM KIRCHNER Total: 522.40

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Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 5 of 13
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: 0086 - JOHN FASANA
Health Insurance 2/2025 435.00
Reimbursement
100-1825-7674 JOHN FASANA
Vendor 0086 - JOHN FASANA Total: 435.00
Vendor: T4907 - KEVIN MAHSEREJIAN
100-4302 KEVIN MAHSEREJIAN Citation Refund DU020027337 60.00 Vendor T4907 - KEVIN MAHSEREJIAN Total: 60.00
Vendor: 1345 - LEAGUE OF CALIFORNIA CITIES
100-1025-7699 LEAGUE OF CALIFORNIA CITIES 2025 Membership Dues INV-26773-B7Z7W2 10,012.00 Vendor 1345 - LEAGUE OF CALIFORNIA CITIES Total: 10,012.00 Vendor: T4393 - LEONOR NAJERA
SC Rent Deposit Refund R106719 500.00
1/28/25
100-2120 LEONOR NAJERA
Vendor T4393 - LEONOR NAJERA Total: 500.00
Vendor: 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
100-1205-7781 LOS ANGELES COUNTY SHERIF…Sheriff Contract 12/2024 251639TZ 447,784.15 Vendor 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT Total: 447,784.15 Vendor: 0285 - MARGARET FINLAY
100-1005-7642 MARGARET FINLAY Council Vehicle Allowance 2/2025 75.00 Vendor 0285 - MARGARET FINLAY Total: 75.00
Vendor: 6695 - MARTIN CALDERON RIOS
Actual Candidate Statement R104857 -312.60
Printing
100-1010-7651 MARTIN CALDERON RIOS
Candidate Statement Printing R104857 400.00
Deposit
100-2120 MARTIN CALDERON RIOS
100-1005-7647 MARTIN CALDERON RIOS Council Vehicle Allowance 2/2025 75.00 Vendor 6695 - MARTIN CALDERON RIOS Total: 162.40
Vendor: 1042 - MICHAEL TARR
Health Insurance 2/2025 435.00
Reimbursement
100-1825-7674 MICHAEL TARR
Vendor 1042 - MICHAEL TARR Total: 435.00
Vendor: 2461 - MVP, LLC
100-1205-7787 MOUNTAIN VISA PLAZA Public Safety Lease 2/2025 9,221.00 Vendor 2461 - MVP, LLC Total: 9,221.00
Vendor: 1197 - PAMELA ROMERO
100-1605-7002 PAMELA ROMERO CPR Stipend 2/2025 76.92
Vendor 1197 - PAMELA ROMERO Total: 76.92
Vendor: 6289 - PAPER RECYCLING & SHREDDING SPECIALISTS
Document Shredding 592776 68.00
1/21/2025
100-1825-7980 PAPER RECYCLING & SHREDDI…
Vendor 6289 - PAPER RECYCLING & SHREDDING SPECIALISTS Total: 68.00 Vendor: 6334 - PAUL D MCCULLOUGH JR
Balance-Annual Awards 1/31/2025B 3,579.54
Catering
100-1020-7980 CULINARY ARTIST GROUP
Vendor 6334 - PAUL D MCCULLOUGH JR Total: 3,579.54
Vendor: 6176 - QUADIENT LEASING USA INC
CH Postage Machine Lease Q1694646 707.12
2/23/25 - 5/22/25
100-1825-7630 QUADIENT LEASING USA INC
Vendor 6176 - QUADIENT LEASING USA INC Total: 707.12
Vendor: 5263 - SAMUEL KANG
100-1005-7648 SAMUEL KANG Council Vehicle Allowance 2/2025 75.00 Vendor 5263 - SAMUEL KANG Total: 75.00
Vendor: 6088 - SAN GABRIEL VALLEY HUMANE SOCIETY
100-1205-7780 SAN GABRIEL VALLEY HUMAN… Animal Shelter Services 1/2025 1/2025D 6,250.00 Vendor 6088 - SAN GABRIEL VALLEY HUMANE SOCIETY Total: 6,250.00

Page 29 of 322 ends

Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 6 of 13
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: T4909 - SARAH TAYLOR
Young Rembrandts Class 2002086.002 90.00
Refund (Oliver Taylor)
100-4801 SARAH TAYLOR
Vendor T4909 - SARAH TAYLOR Total: 90.00
Vendor: 6401 - SIGNAL HILL AUTO ENTERPRISES
100-1610-7618 SUPPLY SOLUTIONS Recycled Paper Products 083915 1,270.82 100-1610-7618 SUPPLY SOLUTIONS Building Maintenance Supplies 083916 2,095.69 Vendor 6401 - SIGNAL HILL AUTO ENTERPRISES Total: 3,366.51 Vendor: 5447 - SOUTHERN CALIFORNIA EDISON
PO Pkg Lot Lease 2/01/2025 - 7701258484 2,420.78
4/30/2025
100-1020-7724 SOUTHERN CALIFORNIA EDIS…
Vendor 5447 - SOUTHERN CALIFORNIA EDISON Total: 2,420.78 Vendor: 2277 - SOUTHERN CALIFORNIA MUNICIPAL ATHLETIC FEDERATION Youth Sports Cross County 111224/Duarte 56.00
Meet Entry Fees
100-1605-7741 SOUTHERN CALIFORNIA MUN…
Vendor 2277 - SOUTHERN CALIFORNIA MUNICIPAL ATHLETIC FEDERATION Total: 56.00 Vendor: 2688 - STAPLES
100-1205-7614 STAPLES CONTRACT & COMM… Office Supplies 6021657415 225.23 100-1825-7613 STAPLES CONTRACT & COMM… Copier Paper 6021657415 136.41 100-1205-7614 STAPLES CONTRACT & COMM… Office Supplies 6021906469 48.50 Vendor 2688 - STAPLES Total: 410.14
Vendor: 0083 - STEVE ESBENSHADE
Health Insurance 2/2025 435.00
Reimbursement
100-1825-7674 STEVE ESBENSHADE
Vendor 0083 - STEVE ESBENSHADE Total: 435.00
Vendor: 6462 - SUNBELT RENTALS INC
100-1020-7716 SUNBELT RENTALS INC Snow Nite Generator Rental 162860828-0001 740.60 Vendor 6462 - SUNBELT RENTALS INC Total: 740.60
Vendor: 5351 - SUPERIOR PRESS
100-1825-7613 SUPERIOR PRESS Accounts Payable Checks 4942202 673.16 100-1805-7653 SUPERIOR PRESS A/P Deposit Slips 4942203 127.61 Vendor 5351 - SUPERIOR PRESS Total: 800.77
Vendor: 6627 - SWEET BASIL PIZZA #1
100-1205-7615 SWEET BASIL PIZZA #1 CERT Dinner 11082024 115.65 100-1205-7779 SWEET BASIL PIZZA #1 DART Dinner 11142024 109.06 Vendor 6627 - SWEET BASIL PIZZA #1 Total: 224.71
Vendor: 6457 - TERA MARTIN DEL CAMPO
100-1005-7641 TERA MARTIN DEL CAMPO Council Vehicle Allowance 2/2025 75.00 Vendor 6457 - TERA MARTIN DEL CAMPO Total: 75.00
Vendor: 3904 - TERESA RENTERIA
Health Insurance 2/2025 566.00
Reimbursement
100-1825-7674 TERESA RENTERIA
Vendor 3904 - TERESA RENTERIA Total: 566.00
Vendor: 5544 - THEODORE SIEGEL
SC "El Dorado" 2/13/2025 150.00
Screening/Presentation
100-1605-7733 THEODORE SIEGEL
Vendor 5544 - THEODORE SIEGEL Total: 150.00
Vendor: 6100 - TONEY LEWIS
100-1005-7650 TONEY LEWIS Council Vehicle Allowance 2/2025 75.00 Vendor 6100 - TONEY LEWIS Total: 75.00
Vendor: 5284 - TRIPEPI SMITH & ASSOCIATES
Communication & Social Media 13914 9,626.00
Mgmt 1/2025
100-1020-7712 TRIPEPI SMITH & ASSOCIATES
Vendor 5284 - TRIPEPI SMITH & ASSOCIATES Total: 9,626.00 Vendor: 4484 - U.S. BANK
Service Award Gift Boxes 01272025KP 26.44
(Amazon)
100-1020-7711 U.S. BANK

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Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 7 of 13
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Service Awards Gift Wrapping 01272025KP 17.61
(Amazon)
100-1020-7711 U.S. BANK
100-1020-7980 U.S. BANK Years of Service Gifts (Target) 01272025KP 1,600.00 Annual Awards Decorations 01272025KP 69.83
(Walmart.com)
100-1020-7980 U.S. BANK
Annual Awards Invitation 01272025KP 50.00
(Paperless Post)
100-1020-7980 U.S. BANK
Netflix-Senior Ctr 1/4/2025 - 01272025KP 7.74
2/3/2025
100-1605-7733 U.S. BANK
Netflix-Teen Ctr 1/4/2025 - 01272025KP 7.75
2/3/2025
100-1605-7735 U.S. BANK
Employee Staff Meeting Food 01272025KP 76.43
(T Burgers)
100-1805-7610 U.S. BANK
1099-NEC/Misc 01272025KP 105.80
Forms/Envelopes (Amazon)
100-1805-7614 U.S. BANK
STR Trend Report 10/2024 - 01272025KP 660.00
12/2024 (STRcom)
100-1805-7965 U.S. BANK
Kristen Petersen Mtg 01272025KP 47.09
w/Councilmember (Peach
Cafe)
100-1810-7610 U.S. BANK
Colors Training Easel Pads 01272025KP 208.00
(Staples)
100-1810-7611 U.S. BANK
Adobe Creative Cloud/Acrobat 01272025KP 849.68
1/13/25 - 2/12/25
100-1815-7632 U.S. BANK
Fiance Webinar 1/7/2025 - 01272025KP 96.00
2/6/2025 (Zoom)
100-1815-7632 U.S. BANK
Brian V Mtg w/Capt Meza/Sgt 1272025BV 42.00
Fiedler (Tops)
100-1010-7610 U.S. BANK
Annette Juarez Notary 1272025BV 688.71
Renewal (Nat'l Notary Assoc)
100-1010-7612 U.S. BANK
Pasadena Star News Online 1272025BV 18.00
Subscription
100-1010-7612 U.S. BANK
DashPass 1/5/2025 - 2/5/2025 1272025BV 9.99
(DoorDash)
100-1010-7980 U.S. BANK
CC Mtg Dinner 1/14/25 1272025BV 304.23
(Cabreras)
100-1010-7980 U.S. BANK
CC Mtg Dessert 1/14/25 1272025BV 37.60
(Sweet Nothings)
100-1010-7980 U.S. BANK
100-1020-7712 U.S. BANK Spotify Membership 1272025BV 19.99 Sean McBride PAPA 1272025CH 140.00
Conference 2/2025
100-1410-7610 U.S. BANK
Gerard Batista PAPA 1272025CH 140.00
Conference 2/2025
100-1410-7610 U.S. BANK
Gerard Batista 2025 PAPA 1272025CH 50.00
Membership
100-1410-7612 U.S. BANK
Sean McBride 2025 PAPA 1272025CH 50.00
Membership
100-1410-7612 U.S. BANK
Employee Awards Decor (Etsy 1272025ME 250.95
Inc)
100-1020-7711 U.S. BANK
RETURN-Santa Coming to 1272025ME -82.67
Duarte Heater (Home Depot)
100-1020-7716 U.S. BANK
Special Event Music License 1272025ME 434.00
Renewal (ASCAP)
100-1020-7716 U.S. BANK
Evacuation Site Snacks 1/8/25 1272025ME 210.14
(Smart & Final)
100-1205-7615 U.S. BANK
100-1605-7614 U.S. BANK Shipping Tape (Amazon) 1272025ME 22.81 Craft Needles/Electric Air 1272025ME 55.65
Pump (Amazon)
100-1605-7614 U.S. BANK
100-1605-7614 U.S. BANK Hooks (Amazon) 1272025ME 16.53
Dept Vehicle Car Wash (Route 1272025ME 26.95
66 Car Wash)
100-1605-7650 U.S. BANK
Special 1272025ME 31.95
Events/Lunar/Handles/Tattoos
(Amazon)
100-1605-7730 U.S. BANK

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Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 8 of 13
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Lunar New Year Decorations 1272025ME 462.09
(JR Gifts Co)
100-1605-7730 U.S. BANK
Special Event Origami Paper 1272025ME 25.78
(Amazon)
100-1605-7730 U.S. BANK
Special Event/Lunar New Year 1272025ME 14.32
Stencils (Amazon)
100-1605-7730 U.S. BANK
Lunar New Year Decorations 1272025ME 187.10
(Wing Wa Hing)
100-1605-7730 U.S. BANK
RETURN-SC Xmas Event 1272025ME -105.81
Centerpieces (Amazon)
100-1605-7733 U.S. BANK
SC Monthly Dance Snacks 1272025ME 168.63
(Smart & Final)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK SC Office Supplies (Amazon) 1272025ME 203.77 100-1605-7733 U.S. BANK SC Billiard Pool Sticks (Amazon) 1272025ME 120.68 SC New Year's Brunch Supplies 1272025ME 80.17
(Smart & Final)
100-1605-7733 U.S. BANK
SC Valentine's Day Decorations 1272025ME 79.83
(Amazon)
100-1605-7733 U.S. BANK
SC Reusable Dry Erase Squares 1272025ME 24.20
Board (Amazon)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK SC Wall Calendar (Amazon) 1272025ME 19.29 SC New Year's Brunch 1272025ME 13.78
Supplies/Decor (Dollar Tree)
100-1605-7733 U.S. BANK
SC New Year's Brunch Supplies 1272025ME 52.92
(Target)
100-1605-7733 U.S. BANK
MLK Essay Contest Prizes 1272025ME 250.00
(Amazon)
100-1605-7735 U.S. BANK
CHYLL End of Year Pizza Party 1272025ME 64.41
(Little Caesars)
100-1605-7735 U.S. BANK
CHYLL Cleaning Day 1/15/2025 1272025ME 49.77
(Little Caesars)
100-1605-7735 U.S. BANK
MLK Essay Contest Gift Card 1272025ME 15.00
(Amazon)
100-1605-7735 U.S. BANK
Basketball Referee Shirt 1272025ME 11.01
(Amazon)
100-1605-7741 U.S. BANK
Boxing Outing 1/14/2025 (AMC 1272025ME 258.37
Covina)
100-1605-7745 U.S. BANK
100-1610-7618 U.S. BANK Coffee Supplies (Smart & Final) 1272025ME 427.26 100-1610-7618 U.S. BANK SC Tea (Amazon) 1272025ME 14.97 PA System Mic Pack (AP BYFP 1272025ME 537.59
PRO)
100-1610-7618 U.S. BANK
Pickleball Court Storage 1272025ME 250.11
Container (Ace Hardware)
100-1610-7618 U.S. BANK
Vendor 4484 - U.S. BANK Total: 9,514.44
Vendor: 6196 - VINH TRUONG
Actual Candidate Statement R104906 -327.32
Printing
100-1010-7651 VINH TRUONG
Candidate Statement Printing R104906 400.00
Deposit
100-2120 VINH TRUONG
100-1005-7643 VINH TRUONG Council Vehicle Allowance 2/2025 75.00 Vendor 6196 - VINH TRUONG Total: 147.68
Vendor: 6113 - WARDS SERVICE
100-1205-7650 WARDS SERVICE Vehicle #18 Duplicate Key 97781 395.00 Vendor 6113 - WARDS SERVICE Total: 395.00
Vendor: 0237 - WAXIE SANITARY SUPPLY
100-1610-7618 WAXIE SANITARY SUPPLY Building Maintenance Supplies 82997724 543.58 Vendor 0237 - WAXIE SANITARY SUPPLY Total: 543.58

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Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 9 of 13
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: T4910 - YOSEPH MARTINO
ROP Bldg Rent Deposit Refund R106422 150.00
1/25/25
100-2120 YOSEPH MARTINO
Vendor T4910 - YOSEPH MARTINO Total: 150.00
Fund 100 - GENERAL FUND Total: 715,082.05
Fund: 225 - SB-1, Road Maintenance/Rehab Fund
Vendor: 5406 - JOSE ANGEL FIERROS
225-2127 FS CONTRACTORS INC Retention 3530 202118- Retention- ATP Cycle 4 -5,374.60 ATP Cycle 4 Ped/Bike Safety 3530 107,491.97
Improv 9/1/24-10/31/24
225-2250-8100 FS CONTRACTORS INC 202118-ATP Cycle 4-Other Im… Vendor 5406 - JOSE ANGEL FIERROS Total: 102,117.37
Fund 225 - SB-1, Road Maintenance/Rehab Fund Total: 102,117.37 Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
Vendor: 1570 - FRIEDRICH ENTERPRISES INC
Grocery Outlet Ctr Sweeping 208923 843.00
1/2025
240-2426-7810 A-1 MAINTENANCE SERVICES …
Vendor 1570 - FRIEDRICH ENTERPRISES INC Total: 843.00
Vendor: 0788 - HOME DEPOT CREDIT SERVICES
Street Lights & Irrigation 6520395 42.93
Repairs
240-2405-7888 HOME DEPOT CREDIT SERVICES
Vendor 0788 - HOME DEPOT CREDIT SERVICES Total: 42.93
Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 885.93 Fund: 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Vendor: 6669 - C J CONCRETE CONSTRUCTION INC
260-2127 C J CONCRETE CONSTRUCTION…Retention 6931 202511-Retention-ADA Curb … -5,409.38 260-2605-8061 C J CONCRETE CONSTRUCTION…Change Order 1 6931 202511-Capital-CDBG/ADA Cu… 9,687.50 FY25 CDBG ADA Curb Ramp 6931 98,500.00
Project
260-2605-8061 C J CONCRETE CONSTRUCTION… 202511-Capital-CDBG/ADA Cu… Vendor 6669 - C J CONCRETE CONSTRUCTION INC Total: 102,778.12 Fund 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Total: 102,778.12 Fund: 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND
Vendor: 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
290-2905-7781 LOS ANGELES COUNTY SHERIF…Sheriff Contract 12/2024 251639TZ 24,480.43 Vendor 0056 - LOS ANGELES COUNTY SHERIFF'S DEPARTMENT Total: 24,480.43 Fund 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND Total: 24,480.43 Fund: 400 - PARK DEVELOPMENT GRANT FUND
Vendor: 6354 - NATURE FOR ALL
Fish Canyon Trail Planning Oct - WF-06.2176 1,045.59
Dec 2024
400-4005-7965 NATURE FOR ALL 202214-Exp-Fish Cyn Trail Res… Vendor 6354 - NATURE FOR ALL Total: 1,045.59
Fund 400 - PARK DEVELOPMENT GRANT FUND Total: 1,045.59
Fund: 440 - PROPOSITION A TRANSIT FUND
Vendor: 6237 - FAST 5 HOLDING COMPANY LLC
Citywide/Sheriff Dept Vehicle 8045 28.00
Cleaning 12/2024
440-4405-7650 FAST 5 HOLDING COMPANY L…
Vendor 6237 - FAST 5 HOLDING COMPANY LLC Total: 28.00
Vendor: 3192 - FOOTHILL TRANSIT
440-4405-8013 FOOTHILL TRANSIT Installment of 3rd Bus 1/2025 SI010587 3,887.05 440-4405-7960 FOOTHILL TRANSIT Duarte Local Service 12/2024 SI010588 20,753.80 440-5004 FOOTHILL TRANSIT Duarte Local Service 12/2024 SI010588 -678.13 Vendor 3192 - FOOTHILL TRANSIT Total: 23,962.72
Fund 440 - PROPOSITION A TRANSIT FUND Total: 23,990.72
Fund: 460 - PROPOSITION C TRANSIT FUND
Vendor: 3192 - FOOTHILL TRANSIT
460-4605-8013 FOOTHILL TRANSIT Installment of 3rd Bus 1/2025 SI010587 3,180.31 460-4605-7960 FOOTHILL TRANSIT Duarte Local Service 12/2024 SI010588 16,980.39

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Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 10 of 13
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount 460-5004 FOOTHILL TRANSIT Duarte Local Service 12/2024 SI010588 -554.84 Vendor 3192 - FOOTHILL TRANSIT Total: 19,605.86
Fund 460 - PROPOSITION C TRANSIT FUND Total: 19,605.86
Fund: 470 - MEASURE R LR TRANSIT FUND
Vendor: 5873 - ELIE FARAH INC
FY25 Street Rehab Project 1-DUA24-28 24,300.00
Design 12/2/23 - 1/1/25
470-4705-8070 ELIE FARAH INC 202506-Cap Street Improv-FY… Vendor 5873 - ELIE FARAH INC Total: 24,300.00
Fund 470 - MEASURE R LR TRANSIT FUND Total: 24,300.00
Fund: 475 - MEASURE M LR TRANSIT FUND
Vendor: 5406 - JOSE ANGEL FIERROS
475-2127 FS CONTRACTORS INC Retention 3527 202508-Retention_Concrete/S… -7,016.40 FY25 Annual Concrete Repair 3527 140,328.00
Project
475-4750-8060 FS CONTRACTORS INC 202508-Citywide Concrete/Si… Vendor 5406 - JOSE ANGEL FIERROS Total: 133,311.60
Fund 475 - MEASURE M LR TRANSIT FUND Total: 133,311.60
Grand Total: 1,147,597.67

Page 34 of 322 ends

Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 11 of 13
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 715,082.05
225 - SB-1, Road Maintenance/Rehab Fund 102,117.37
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 885.93
260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 102,778.12 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND 24,480.43
400 - PARK DEVELOPMENT GRANT FUND 1,045.59
440 - PROPOSITION A TRANSIT FUND 23,990.72
460 - PROPOSITION C TRANSIT FUND 19,605.86
470 - MEASURE R LR TRANSIT FUND 24,300.00
475 - MEASURE M LR TRANSIT FUND 133,311.60
Grand Total: 1,147,597.67
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 75.00
100-1005-7641 Travel & Exp - Martin Del… 75.00
100-1005-7642 Travel & Exp - Finlay 75.00
100-1005-7643 Travel & Exp - Truong 75.00
100-1005-7647 Travel & Exp - Calderon 75.00
100-1005-7648 Travel & Exp - Kang 75.00
100-1005-7650 Travel & Exp - Lewis 75.00
100-1010-7610 Travel, Mtgs & Conf 42.00
100-1010-7612 Publications and Dues 841.71
100-1010-7651 Election Services 0.00
100-1010-7980 Other Expenses 351.82
100-1015-7682 Labor Counsel Legal 807.07
100-1015-7684 Code Enforcement Legal 14,832.91
100-1020-7711 Employee Recognition C… 508.93
100-1020-7712 Community Information … 9,645.99
100-1020-7716 Special Community Even… 1,350.31
100-1020-7724 Post Office Parking 2,420.78
100-1020-7980 Other Expenses 5,319.07
100-1025-7699 League Of Calif Cities 10,012.00
100-1205-7614 Office Supplies 273.73
100-1205-7615 Emergency Supplies 325.79
100-1205-7650 Vehicle Maintenance 559.62
100-1205-7761 Parking Ticket Collect 5,164.98
100-1205-7779 Youth Programs 367.93
100-1205-7780 Animal Control 6,350.00
100-1205-7781 Contract Law Enforceme… 447,847.15
100-1205-7782 Crossing Guard Contract… 7,279.45
100-1205-7783 A-Team Program 51.23
100-1205-7787 Public Safety Cntr Lease 9,221.00
100-1405-7800 Building Department Ser… 121,417.05
100-1410-7610 Travel, Mtgs & Conf 280.00
100-1410-7612 Publications and Dues 100.00
100-1410-7650 Vehicle Maintenance 440.06
100-1410-7810 Street Sweeping 132.00
100-1410-7980 Other Expenses 48.22
100-1415-7889 Repairs-Sports Park 29.22
100-1605-7002 Regular Salaries 76.92
100-1605-7610 Travel, Mtgs & Conf 154.00
100-1605-7614 Office Supplies 94.99
100-1605-7650 Vehicle Maintenance 208.03
100-1605-7730 Special Events 756.86
100-1605-7733 Senior Center 1,047.09
100-1605-7735 Teen Center 386.93

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Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 12 of 13
Account Summary
Account Number Account Name Payment Amount
100-1605-7741 Sports/Playground Progr… 67.01
100-1605-7745 Boxing Program 258.37
100-1605-7756 Senior Recreation Classes 352.80
100-1605-7980 Other Expenses 165.38
100-1610-7617 Pool Chemicals 943.92
100-1610-7618 Building Supplies 5,529.51
100-1610-7636 Uniforms 91.19
100-1610-7652 Building Maint Services 8,452.87
100-1805-7610 Travel, Mtgs & Conf 138.93
100-1805-7614 Office Supplies 105.80
100-1805-7653 Bank Charges 127.61
100-1805-7965 Professional Services 4,211.91
100-1805-7980 Other Expenses 55.13
100-1810-7610 Travel, Mtgs & Conf 47.09
100-1810-7611 Training 2,997.76
100-1810-7660 Other Services 128.00
100-1810-7672 Neogov Program Costs 7,489.22
100-1810-7980 Other Expenses 1.61
100-1815-7632 Software 945.68
100-1815-7820 Finance Software 13,916.36
100-1820-7771 Repair Of City Property 9,900.00
100-1825-7613 Duplications And Photos 809.57
100-1825-7630 Equipment Lease 2,433.14
100-1825-7631 Equipment Maintenance 478.35
100-1825-7674 Retiree Health Insurance 3,525.00
100-1825-7980 Other Expenses 68.00
100-2120 Refundable Deposits 2,050.00
100-4302 Parking Citations 431.00
100-4801 Youth & Adult Recreatio… 90.00
100-5005 Taxable Sales 1.00
225-2127 Retention Payable -5,374.60
225-2250-8100 Other Capital Improvem… 107,491.97
240-2405-7888 Repairs-Citywide 42.93
240-2426-7810 Street Sweeping 843.00
260-2127 Retention Payable -5,409.38
260-2605-8061 ADA Curb Ramps (Capital) 108,187.50
290-2905-7781 Contract Law Enforceme… 24,480.43
400-4005-7965 Professional Services 1,045.59
440-4405-7650 Vehicle Maintenance 28.00
440-4405-7960 Foothill Transit Operatio… 20,753.80
440-4405-8013 Vehicles (Capital) 3,887.05
440-5004 Other Revenue -678.13
460-4605-7960 Foothill Tranist Operatio… 16,980.39
460-4605-8013 Vehicles (Capital) 3,180.31
460-5004 Other Revenue -554.84
470-4705-8070 Street Improvements (C… 24,300.00
475-2127 Retention Payable -7,016.40
475-4750-8060 Sidewalk Improvements 140,328.00
Grand Total: 1,147,597.67
Project Account Summary
Project Account Key Payment Amount
**None** 774,144.99
202118- Retention- ATP Cycle 4 -5,374.60
202118-ATP Cycle 4-Other Improv-Capital 107,491.97
202214-Exp-Fish Cyn Trail Restoration/Access Plan 1,045.59 202506-Cap Street Improv-FY24-25 24,300.00
202508-Citywide Concrete/Sidewalk Repair Proj-FY25 140,328.00

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Council Warrant Register By Vendor Payment Dates: 1/30/2025 - 2/12/2025 2/5/2025 12:47:35 PM Page 13 of 13
Project Account Summary
Project Account Key Payment Amount
202508-Retention_Concrete/Sidewalk Repair Proj -7,016.40 202511-Capital-CDBG/ADA Curb Ramps 108,187.50
202511-Retention-ADA Curb Ramps -5,409.38
DMGE102-St Light Pole Down-1860 Evergreen St 9,900.00
Grand Total: 1,147,597.67

Page 37 of 322 ends

COMMUNITY DEVELOPMENT

STATUS REPORT
February 2025

PROJECT/PROGRAM STATUS

DEVELOPMENT
Wyndham Hawthorn
Suites Hotel (1230
Huntington Drive)
This is a two-phase project with a total of 178 rooms with 72 in the first phase. Utility plans are still in process and the development team is working on resolving easement issues.

Building permits were issued in December. The applicant expects to start construction in March 2025.

Andres Duarte School This is a Duarte Unified School District (DUSD) project which entails the development of the Andres Duarte School site with a residential development. The School District has selected a developer for the development: a partnership of Adept
Development, MW Investments Group and SGV Property Fund.

The Andres Duarte school site property is 14.1 acres. The preliminary plan, acted on by DUSD, includes 169 units and preserves a portion of Otis Gordon Park. The property has a general plan and zoning of Public Facilities so any development of the property will require City Council approval.

The Parks & Recreation Commission reviewed the concept for the Otis Gordon Park rebuild at its September meeting.

The EIR consultant has been hired.

The Notice of EIR preparation has been issued. Work on the EIR is in process. The City hosted an EIR Scoping Meeting on January 7 and the consultant provided an overview of the proposed environmental analysis and explained the EIR process.

BP Charging Station
2107 Huntington Dr.

Permits have been issued, and construction is in process for the new EV charging station on the property at the northeast corner of Huntington Drive and Bradbourne. This is a new style of charging station that includes several charging spaces and a lounge area for customers that are waiting for their vehicles to charge. The project should be completed by early March.

Former Nissan
Dealership
The Nissan dealership on the northeast corner of Buena Vista Street and Central Avenue has permanently closed. Staff has met with the new owner to discuss possible development of the site. The priority is for a new car dealership for the location. In the most recent discussion with the owner’s representative, it was reported that the plan is to begin marketing the property in early 2025. In the interim the property will be used for new car parking and will be well maintained.

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2 PROJECT/PROGRAM STATUS
New Infinity/Nissan
Dealership
Nissan has moved to the former Used Car Superstore at 1125 Central Ave. The Infinity brand will also be sold at this location.

The new owner has informed Staff that future plans include upgrades to the building and signs.

Envision Ford Envision Ford at 1031 Central plans to construct a new freeway sign. The new message board sign was recently completed. The owners also plan to make a significant upgrade to the property with a new building.
2400 Huntington Drive The City’s Housing Authority owns the property at 2400 Huntington Drive and has recently entered into an Exclusive Negotiating Agreement with Jamboree Housing to work on a plan for property sale and development. The City Staff is working with the San Gabriel Valley COG and the San Gabriel Valley Regional Housing Trust on possible financial assistance for the development.
1404-1414 Royal Oaks
Drive
Shuorung Properties LLC has recently filed an application to construct 11 townhomes on the property at 1404-1414 Royal Oaks Drive, currently two single family homes. This requires environmental, a general plan amendment, zone change and design review. The environmental process has started and will take 4-6 months. The hearing process will follow.
1401 Santo Domingo A 20 unit townhome development was approved for the property. The property recently was sold to a new owner that plans to develop the site. Plans have not yet been submitted for plan check.

Metro Parking Lot Staff has been working with Metro for the past several years on the development of the Metro parking lot as part of the Duarte Station Specific Plan. The intent is to replace the Metro parking into a parking structure and construct workforce housing along Fasana Road at Highland Avenue. Metro is in the final stages of developer selection. Metro has awarded an Exclusive
Negotiating Agreement to Jamboree Housing. The plan is for a development with between 100-120 units of multi-generation housing. There is currently no schedule for development.

Town Center North Staff has been meeting with property owners to develop a proposal for a complete center rehabilitation that includes new, upgraded facades, an upgraded parking lot and related
improvements. Staff has been working with a commercial
broker team with the goal of spurring activity. The City has hired an Architect and Engineer to develop a detailed concept plan for façade and parking lot upgrades to the center. The City has approved an Exclusive Negotiating Agreement with Red

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3 PROJECT/PROGRAM STATUS
Mountain, one of the owners in the center, to work toward the sale of the City’s corner property. The goal is for the owner to assist the City in coordinating all the property owners to participate in a comprehensive improvement of the entire center as a part of the development plan.

Royal Oaks Annexation The Council approved the annexation, including the pre-zoning and related items. The LAFCO hearing was scheduled for
January, but was postponed and continued until February because of the fires. If approved, the property should be officially annexed in March.

Solana at Duarte Station
1750 Fasana Road
MBK is building Solana, a 292-unit apartment building. This building will also be the location of the “Duarte Station” sign that will be an icon, located on the roof of the building. A midFebruary opening is planned.

City of Hope
General Projects
Working with the City of Hope on various projects in process, such as: Hope Plaza was recently completed and opened to its first patient on February 3. It is an 8 story, 350,000 square foot outpatient clinic, south of the Northeast parking structure. The City of Hope has recently submitted concept plans for a new building for pathology, radiology and oncology.

Westminster Gardens Human Good, the owner, plans for a major campus expansion and has recently filed an application. The City hired MIG to assist in the preparation of the specific plan amendment and EIR. The request is for this expansion to accommodate up to 600 total units; this includes assisted living and memory care units, and mixed use. This project will take 12+ months, but Staff has had kick off meetings with the consultant and HumanGood and there is positive progress.
928 Huntington Dr. A 16-unit apartment development has been approved for the property. Permits have been issued and construction has started. The project was put on hold while the contractor works out some construction details with SCE but should restart in the near future.

PUBLIC WORKS
Highland Promenade This project is funded by a Measure M Grant. It is for an expanded right of way along the west side of Highland Ave. that would have a park-like pedestrian walkway.

The City and the property owner of 1801 Highland have
approved an easement agreement.

Staff discussed the right of way issue with Metro for its piece recently and the details will be resolved when the site development moves forward. City has hired KHR to develop

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4 PROJECT/PROGRAM STATUS
engineering plans. Staff and the City consultant are working with SCE on moving power poles. Final plans are complete.

Some details need to be resolved with SCE and with Metro before the project goes out to bid before the end of February.

Recreation Trail
Upgrades
Duarte was awarded a $1.6 million federal appropriation for accessibility and quality of life upgrades to the Donald and Bernice Watson Recreation Trail. This funding was included in the 2023 Omnibus Appropriations Bill, thanks to
Congresswoman Napolitano. We are still waiting to receive the funds as the State manages the process for how funds will be distributed, a process that typically takes several months. In the next few months, Staff is working on finalizing paving details, looking to hire a landscape consultant to coordinate a final bid set for Parks & Recreation Commission and City Council review. An aerial survey has been completed and the concept plan is being developed. In coordinating with Cal Trans, the date that funding will be available has changed, so the project won’t go out to bid until early 2025 at the earliest.

The Parks & Recreation Commission reviewed the concept plans in November.

Encanto Park Infiltration
Project
In feasibility and early design phase. Initial plan is to locate structure in the park area under the soccer field . Now that the JPA has been formed to manage construction and maintenance, the project can move forward. The design is at 60% now and the JPA will be working on developing a budget. When a final budget estimate is completed and the plans are at 90%
completion or more, City Staff and the JPA will provide City Council an update and City Staff and the JPA will start public outreach.

Huntington Drive
Medians
The bid awarded to FS Contractors. The project construction has recently started and will take about four months.

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Fish Canyon Trail Restoration and
Access Improvements Project
Planning Grant Completion Report

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Fish Canyon Falls Trail
• Premiere Outdoor recreation
space with 80ft triple waterfall
• First Transit to Trails shuttle
in San Gabriel Valley (Apr -
May 2016)
• San Gabriel Complex fires in
2016 forced closure

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Fish Canyon Trail Restoration Planning
Grant Funded
• December 2021 – Rivers and Mountains
planning grant awarded
• Total grant award: $117,162
• Planning grant objectives:
• Trail and Feasibility Assessments
• Community Engagement
• Permitting/Lease Agreements
• Concept design

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Construction Permitting Process
• Permitting requirements (Timeline: 2 - 3 yrs):
• CEQA: Initial Study/Mitigated Negative Declaration
• NEPA: Environmental Assessment for portions within Forest Service (FS) jurisdiction • Technical Studies: Biological Resource Evaluation, Wetland Delineation, Biological Assessment, Cultural Resource Study, and air quality modeling (in support of CEQA and NEPA document)
• National Historic Preservation Act Section 106 (in support of NEPA document) • State Lands Commission lease agreement
• Federal Environmental Species Act Section 7 Consultation and Biological Assessment • California Endangered Species Act (CESA) Incidental Take Permit (ITP) • CA Dept. Fish & Wildlife Streambed Alteration Agreement Permit (Section 1602) • US Army Corps of Engineers Clean Water Act Section 404 Nationwide Permit 14 or 42 • Regional Water Quality Control Board Clean Water Act Section 401 Certification or Waste Discharge Report
• Storm Water Pollution Prevention Plan

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Probable Cost Estimates
Trail Repairs $226,850
Parking Lot/Trail Head Improvements $541,260
Environmental Permitting $275,000
Soft Cost $354,796
Grand Total $1,397,906

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Questions

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1 MEMORANDUM
TO: Mayor and Councilmembers
FROM: Annette Juarez, City Clerk
DATE: February 11, 2025
SUBJECT: APPROVAL OF CITY COUNCIL CONFERENCE ATTENDANCE __________________________________________________________________________________________ WELL - Water Education for Latino Leaders 2025 Annual Conference March 7-8, 2025
Garden Grove, CA
Registration: $200.00

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AGENDA REPORT
MEETING DATE: February 11, 2025
TO: Mayor and Members of the City Council
FROM: Kristen Petersen, Director of Administrative Services SUBJECT: Job Description and Salary Schedule for Maintenance Lead Worker RECOMMENDATION: It is recommended that the City Council approve the job description and salary schedule for the position of Maintenance Lead Worker and amend the City Wide Salary Schedule
FISCAL IMPACT: There is no fiscal impact at this time

BACKGROUND
The Community Development Department would like to create the position of Maintenance Lead Worker in the Field Services division. This position would be higher than the Senior Maintenance Technician position and directly report to the Field Services Manager. The intention would be to promote from our existing Senior Maintenance Technician pool if and when they are qualified for this position.

DISCUSSION/ANALYSIS
The Field Services Division currently has the entry level position of Maintenance Technician and the next level position of Senior Maintenance Technician. In most cities it is also very common to have a Lead Worker position above that.

The Maintenance Lead Worker position would be under the direct supervision of the Field Services Manager, performs the same skilled maintenance tasks of Senior Maintenance Technicians, but also provides functional oversight of subordinate personnel while in the field.

Based on a review of surrounding cities, having a lead worker level in Field Services is more in line with industry standards. In looking at our existing salary table and the salaries for lead workers in surrounding cities we are recommending a salary range of $5,800-$6,900. This would be an increase of approximately $2,000 to $9,000 per year depending on the salary step. It is our intention to evaluate Senior Maintenance Technicians in the future and, if appropriate, promote into this position.

The Union has reviewed the job title, description and salary range and their shared suggestions and comments are included in the final recommendation. This position will be a member of the SEIU General Unit.

Agenda Item: 12.H.

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2 RECOMMENDATION
It is recommended that the City Council approve the job description and salary schedule for the position of Maintenance Lead Worker.

FISCAL IMPACT
There is no fiscal impact at this time.

ATTACHMENTS
Exhibit A – Maintenance Lead Worker job description
Exhibit B - Citywide Salary Schedule
Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

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MAINTENANCE LEAD WORKER
Definition:

Under the direct supervision of the Field Services Manager, performs a wide variety of skilled maintenance tasks and provides functional oversight of subordinate personnel in the field.

Essential Job Duties:

The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here.

1. Trains and oversees subordinate staff engaged in maintaining, landscaping, repairing, cleaning, patching, resurfacing, excavating for the building of streets and related structures.

2. Provides input to performance evaluations and makes recommendations to the manager regarding performance.

3. Inspects and evaluates relevant equipment and recommends to Field Services Manager repairs and/or purchases of new equipment when necessary.

4. Operates and trains subordinate staff in safe operation of various vehicles and machinery, such as trucks, skip loaders, trenchers, and chippers, as well as smaller equipment, such as chain saws, paint sprayers, and high-pressure water sprayers.

5. Ensures that staff members are aware of and in compliance with established safety practices and procedures.

6. Maintains and replaces signs.

7. Performs minor carpentry projects.

8. Performs landscaping planting, clears brush, prunes and maintains trees and shrubs, and sprays herbicides.

9. Performs plumbing repairs, and installs and maintains irrigation.

10. Performs basic electrical tasks, such as installation of interior and exterior wiring.

11. Maintains and repairs light and power systems, such as street lights, traffic signals, generator service, switches, lighting circuits (i.e. contactors and timers), pumps, and clocks.

12. Completes daily service request logs.

13. Performs other duties as desired.

Minimum Knowledge, Skill and Ability:

Knowledge of:
 Strong knowledge of and ability to oversee methods and practices of the safe operation and maintenance of public works, goods, materials, equipment, and tools used in various maintenance and construction functions.

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Maintenance Lead Worker

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 Understanding and ability to effectively train others on the operating characteristics of specialized equipment, potential hazards, and safety precautions (i.e. chain saws, weed eaters, skip loader, dump truck, water truck, street sweeper, and aerial lift truck).  Plumbing, landscape maintenance, carpentry, and building repair.  Applicable electrical codes, precautions, and procedures.  Functions, policies, and procedures of relevant departments and/or operations.  Relevant mathematical principles and functions.
 English usage, spelling, grammar, and punctuation.
 Professional writing techniques.

Skill and Ability to:
 Plan, organize, prioritize, and perform duties as assigned with minimal supervision.  Interpret and apply department policies and procedures.  Communicate clearly and concisely, both orally and in writing.  Research and compile information.
 Maintain records.
 Establish and maintain effective working relationships with the public and all levels of staff and management.
 Adapt in a high-volume, fast-paced working atmosphere with multiple activities.

Training and Experience:

Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities could be considered qualifying. A typical way to obtain the knowledge, skills, and abilities would be a high school diploma, plus four or more years of related experience in public works, engineering, landscaping, construction, or a related field.

Licenses and Certificates:

The ability to secure a valid California commercial driver’s license (Class B with a Tanker endorsement) and a Qualified Applicator Certificate/Category C from the Department of Pesticide by the date of hire.

Physical Requirements and Working Conditions:
 Requires willingness to participate in On Call and Emergency Callback programs.  Requires vision (which may be corrected) to read small print.  Requires mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
 Performs lifting, pushing, and/or pulling which exceeds 100 pounds and is a frequent aspect of the job.
 Subject to inside and outside environmental conditions.

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Exhibit A
POSITION Hourly Monthly Annually
City Councilmember $ 995.50 $ 11,946
City Manager $ 113.57 $ 19,685 $ 236,223

DEPARTMENT HEAD / DIVISION MANAGER - UNREPRESENTED
Step A Step B Step C Step D Step E Step F Step G
POSITION Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Assistant City Manager $ 86.13 $ 14,929 $ 89.20 $ 15,461 $ 92.26 $ 15,993 $ 95.32 $ 16,521 $ 98.36 $ 17,048 $ 101.42 $ 17,579 $ 104.47 $ 18,108 Human Resources Manager $ 46.40 $ 8,042 $ 48.14 $ 8,345 $ 49.87 $ 8,645 $ 51.59 $ 8,943 $ 53.34 $ 9,245 $ 55.06 $ 9,543 $ 56.80 $ 9,846 MANAGEMENT & PROFESSIONAL EMPLOYEES - SEIU LOCAL 721
Step A Step B Step C Step D Step E Step F Step G
POSITION Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Assistant Civil Engineer $ 41.95 $ 7,271 $ 43.29 $ 7,504 $ 44.61 $ 7,732 $ 45.94 $ 7,964 $ 47.26 $ 8,192 $ 48.61 $ 8,426 $ 49.94 $ 8,656 Assistant to the City Manager $ 55.32 $ 9,589 $ 56.94 $ 9,870 $ 58.55 $ 10,149 $ 60.18 $ 10,432 $ 61.81 $ 10,713 $ 63.44 $ 10,996 $ 65.09 $ 11,282 Associate Civil Engineer $ 47.01 $ 8,148 $ 48.73 $ 8,447 $ 50.45 $ 8,744 $ 52.18 $ 9,045 $ 53.89 $ 9,341 $ 55.62 $ 9,641 $ 57.35 $ 9,940 Associate Planner $ 43.82 $ 7,595 $ 45.29 $ 7,851 $ 46.78 $ 8,108 $ 48.27 $ 8,367 $ 49.76 $ 8,624 $ 51.25 $ 8,883 $ 52.75 $ 9,143 City Clerk $ 52.60 $ 9,118 $ 54.13 $ 9,383 $ 55.65 $ 9,646 $ 57.18 $ 9,912 $ 58.69 $ 10,173 $ 60.23 $ 10,440 $ 61.76 $ 10,705 Deputy City Manager $ 60.85 $ 10,547 $ 62.65 $ 10,858 $ 64.42 $ 11,165 $ 66.21 $ 11,477 $ 67.99 $ 11,785 $ 69.79 $ 12,097 $ 71.59 $ 12,410 Director of Community Development $ 78.31 $ 13,574 $ 81.34 $ 14,099 $ 84.36 $ 14,622 $ 87.39 $ 15,148 $ 90.42 $ 15,672 $ 93.43 $ 16,195 $ 96.46 $ 16,721 Director of Parks & Recreation $ 74.22 $ 12,864 $ 76.63 $ 13,283 $ 79.04 $ 13,701 $ 81.46 $ 14,119 $ 83.87 $ 14,538 $ 86.28 $ 14,956 $ 88.70 $ 15,374 Director of Public Safety Services $ 74.22 $ 12,864 $ 76.63 $ 13,283 $ 79.04 $ 13,701 $ 81.46 $ 14,119 $ 83.87 $ 14,538 $ 86.28 $ 14,956 $ 88.70 $ 15,374 Facilities Maintenance Supervisor $ 39.11 $ 6,779 $ 40.61 $ 7,040 $ 42.12 $ 7,301 $ 43.61 $ 7,560 $ 45.11 $ 7,820 $ 46.62 $ 8,081 $ 48.12 $ 8,340 Field Services Manager $ 58.34 $ 10,111 $ 60.32 $ 10,456 $ 62.30 $ 10,798 $ 64.28 $ 11,143 $ 66.26 $ 11,484 $ 68.24 $ 11,829 $ 70.24 $ 12,175 Financial Services Manager $ 55.92 $ 9,692 $ 57.64 $ 9,991 $ 59.43 $ 10,301 $ 61.26 $ 10,619 $ 63.16 $ 10,947 $ 65.11 $ 11,286 $ 67.12 $ 11,635 Planning Manager $ 62.50 $ 10,834 $ 64.49 $ 11,179 $ 66.47 $ 11,522 $ 68.46 $ 11,867 $ 70.46 $ 12,213 $ 72.44 $ 12,556 $ 74.43 $ 12,900 Public Safety Manager $ 62.50 $ 10,834 $ 64.49 $ 11,179 $ 66.47 $ 11,522 $ 68.46 $ 11,867 $ 70.46 $ 12,213 $ 72.44 $ 12,556 $ 74.43 $ 12,900 Public Works Manager $ 59.04 $ 10,233 $ 60.90 $ 10,555 $ 62.75 $ 10,877 $ 64.62 $ 11,202 $ 66.48 $ 11,523 $ 68.35 $ 11,848 $ 70.23 $ 12,172 Recreation Manager $ 55.65 $ 9,646 $ 57.54 $ 9,974 $ 59.50 $ 10,313 $ 61.52 $ 10,664 $ 63.61 $ 11,026 $ 65.78 $ 11,401 $ 68.02 $ 11,789 Recreation Supervisor $ 39.11 $ 6,779 $ 40.61 $ 7,040 $ 42.12 $ 7,301 $ 43.61 $ 7,560 $ 45.12 $ 7,821 $ 46.62 $ 8,081 $ 48.12 $ 8,342 Senior Planner $ 54.65 $ 9,473 $ 56.38 $ 9,772 $ 58.11 $ 10,073 $ 59.84 $ 10,373 $ 61.56 $ 10,671 $ 63.29 $ 10,971 $ 65.03 $ 11,271 Transportation Supervisor $ 42.62 $ 7,388 $ 44.31 $ 7,680 $ 46.03 $ 7,978 $ 47.72 $ 8,272 $ 49.42 $ 8,567 $ 51.14 $ 8,864 $ 52.84 $ 9,160

CITY OF DUARTE CITY-WIDE SALARY AND PAY SCHEDULE
Effective February 11, 2025 unless otherwise stated

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GENERAL EMPLOYEES - SEIU LOCAL 721
Step A Step B Step C Step D Step E Step F Step G
POSITION Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Accountant $ 37.01 $ 6,415 $ 38.16 $ 6,614 $ 39.34 $ 6,819 $ 40.55 $ 7,029 $ 41.81 $ 7,248 $ 43.10 $ 7,471 $ 44.43 $ 7,702 Accounting Specialist $ 30.66 $ 5,314 $ 31.70 $ 5,495 $ 32.76 $ 5,679 $ 33.82 $ 5,862 $ 34.86 $ 6,043 $ 35.92 $ 6,226 $ 36.96 $ 6,407 Administrative Secretary $ 28.96 $ 5,020 $ 30.08 $ 5,213 $ 31.19 $ 5,406 $ 32.30 $ 5,599 $ 33.41 $ 5,792 $ 34.51 $ 5,982 $ 35.63 $ 6,175 Assistant Planner $ 34.88 $ 6,045 $ 36.23 $ 6,280 $ 37.60 $ 6,517 $ 38.97 $ 6,754 $ 40.32 $ 6,989 $ 41.67 $ 7,223 $ 43.04 $ 7,461 Building Permit Technician $ 28.96 $ 5,020 $ 30.08 $ 5,213 $ 31.19 $ 5,406 $ 32.30 $ 5,599 $ 33.41 $ 5,792 $ 34.51 $ 5,982 $ 35.63 $ 6,175 Civil Engineering Technician $ 31.39 $ 5,441 $ 32.70 $ 5,669 $ 34.02 $ 5,896 $ 35.32 $ 6,122 $ 36.65 $ 6,352 $ 37.96 $ 6,580 $ 39.27 $ 6,807 Clerk/Typist Receptionist $ 23.88 $ 4,139 $ 24.75 $ 4,290 $ 25.61 $ 4,439 $ 26.47 $ 4,588 $ 27.34 $ 4,739 $ 28.21 $ 4,890 $ 29.10 $ 5,043 Code Compliance / Animal Control Officer $ 32.59 $ 5,650 $ 33.96 $ 5,886 $ 35.31 $ 6,121 $ 36.68 $ 6,358 $ 38.03 $ 6,592 $ 39.40 $ 6,829 $ 40.75 $ 7,064 Community Development Technician $ 28.59 $ 4,956 $ 29.62 $ 5,134 $ 30.63 $ 5,310 $ 31.66 $ 5,488 $ 32.68 $ 5,664 $ 33.71 $ 5,842 $ 34.72 $ 6,018 Crime Prevention Specialist $ 35.14 $ 6,092 $ 36.43 $ 6,315 $ 37.76 $ 6,545 $ 39.11 $ 6,780 $ 40.45 $ 7,012 $ 41.81 $ 7,247 $ 43.15 $ 7,479 Custodian $ 23.99 $ 4,158 $ 24.90 $ 4,316 $ 25.81 $ 4,474 $ 26.75 $ 4,637 $ 27.66 $ 4,795 $ 28.60 $ 4,957 $ 29.51 $ 5,115 Deputy City Clerk $ 28.96 $ 5,020 $ 30.08 $ 5,213 $ 31.19 $ 5,406 $ 32.30 $ 5,599 $ 33.41 $ 5,792 $ 34.51 $ 5,982 $ 35.63 $ 6,175 Field Services Supervisor $ 37.57 $ 6,512 $ 39.43 $ 6,835 $ 41.31 $ 7,161 $ 43.19 $ 7,486 $ 45.07 $ 7,812 $ 46.96 $ 8,139 $ 48.83 $ 8,465 Human Resources Specialist $ 31.76 $ 5,504 $ 33.08 $ 5,734 $ 34.41 $ 5,965 $ 35.74 $ 6,195 $ 37.05 $ 6,423 $ 38.38 $ 6,653 $ 39.71 $ 6,883 Maintenance Lead Worker $ 33.46 $ 5,800 $ 34.47 $ 5,975 $ 35.48 $ 6,150 $ 36.49 $ 6,325 $ 37.64 $ 6,525 $ 38.80 $ 6,725 $ 39.81 $ 6,900 Maintenance Technician $ 24.54 $ 4,254 $ 25.57 $ 4,432 $ 26.58 $ 4,608 $ 27.61 $ 4,786 $ 28.63 $ 4,962 $ 29.66 $ 5,140 $ 30.67 $ 5,316 Management Aide $ 31.86 $ 5,523 $ 32.85 $ 5,694 $ 33.87 $ 5,871 $ 34.91 $ 6,052 $ 36.00 $ 6,240 $ 37.11 $ 6,432 $ 38.26 $ 6,631 Management Analyst - City Manager's Office $ 35.08 $ 6,081 $ 36.54 $ 6,334 $ 38.07 $ 6,599 $ 39.65 $ 6,873 $ 41.31 $ 7,160 $ 43.03 $ 7,458 $ 44.82 $ 7,768 Outreach Coordinator - Public Safety $ 28.33 $ 4,911 $ 29.41 $ 5,097 $ 30.48 $ 5,283 $ 31.55 $ 5,469 $ 32.64 $ 5,657 $ 33.71 $ 5,843 $ 34.80 $ 6,031 Payroll Technician $ 29.35 $ 5,088 $ 30.23 $ 5,241 $ 31.14 $ 5,398 $ 32.08 $ 5,560 $ 33.04 $ 5,727 $ 34.03 $ 5,898 $ 35.47 $ 6,148 Recreation Coordinator $ 28.33 $ 4,911 $ 29.41 $ 5,097 $ 30.48 $ 5,283 $ 31.55 $ 5,469 $ 32.64 $ 5,657 $ 33.71 $ 5,843 $ 34.80 $ 6,031 Senior Code Compliance / Animal Control Officer $ 35.49 $ 6,152 $ 36.96 $ 6,407 $ 38.43 $ 6,662 $ 39.91 $ 6,918 $ 41.41 $ 7,178 $ 42.89 $ 7,434 $ 44.36 $ 7,689 Senior Custodian $ 29.11 $ 5,046 $ 30.24 $ 5,241 $ 31.36 $ 5,436 $ 32.49 $ 5,631 $ 33.63 $ 5,829 $ 34.76 $ 6,024 $ 35.89 $ 6,222 Senior Maintenance Technician $ 28.79 $ 4,990 $ 29.89 $ 5,181 $ 30.99 $ 5,371 $ 32.09 $ 5,562 $ 33.20 $ 5,755 $ 34.31 $ 5,948 $ 35.40 $ 6,136

PART-TIME HOURLY EMPLOYEES
POSITION Step A Step B Step C Step D Step E Step F Step G Aerobics Instructor $ 16.50 $ 16.90 $ 18.32 $ 20.23 $ 21.91 $ 23.58 $ 25.47 Animal Control Officer $ 22.13 $ 22.99 $ 23.85 $ 24.71 $ 25.57 $ 26.43 $ 27.29 Assistant Boxing Trainer $ 16.50 $ 17.01 $ 17.54 $ 18.09 $ 18.65 $ 19.23 $ 19.83 Boxing Trainer $ 21.81 $ 22.51 $ 23.23 $ 23.97 $ 27.74 $ 25.53 $ 26.35 Certified Aerobics Instructor $ 25.03 $ 26.28 $ 27.76 $ 29.24 $ 30.72 $ 32.21 $ 33.69 College Intern $ 16.50 $ 16.80 $ 17.36 $ 18.74 $ 20.30 $ 22.28 $ 24.45 Community Services Officer $ 22.13 $ 22.99 $ 23.85 $ 24.71 $ 25.57 $ 26.43 $ 27.29 Computer Lab Technician $ 16.50 $ 16.60 $ 16.75 $ 16.99 $ 17.18 $ 17.61 $ 18.05 Custodian $ 18.67 $ 19.38 $ 20.07 $ 20.77 $ 21.47 $ 22.17 $ 22.86 Dance Instructor
Lifeguard $ 17.50 $ 17.83 $ 18.17 $ 18.51 $ 18.86 $ 19.22 $ 19.58 Lifeguard/Instructor $ 19.50 $ 20.03 $ 20.58 $ 21.15 $ 21.73 $ 22.34 $ 22.95 Pool Manager $ 20.61 $ 21.21 $ 21.83 $ 22.47 $ 23.13 $ 23.81 $ 24.51 Recreation Leader $ 16.50 $ 17.01 $ 17.54 $ 18.08 $ 18.64 $ 19.22 $ 19.82 Recreation Specialist $ 18.50 $ 19.03 $ 19.57 $ 20.12 $ 20.70 $ 21.29 $ 21.90 Senior Custodian $ 26.40 $ 27.42 $ 28.44 $ 29.46 $ 30.49 $ 31.51 $ 32.55 Trail Maintenance Crew $ 16.50 $ 17.46 $ 17.87 $ 19.61 $ 21.02 $ 23.13 $ 25.44 Hourly Pay Rate
$50.00

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AGENDA REPORT
MEETING DATE: February 11, 2025
TO: Mayor and Members of the City Council
FROM: Craig Hensley, Community Development Director
BY: Brian Chau, Assistant Civil Engineer
SUBJECT: Notice of Completion: Fiscal Year 2024-25 CDBG ADA Curb Ramps Project CDBG Project No. 602666-24 for CJ Concrete Construction, Inc.

RECOMMENDATION: It is recommended that the City Council accept the project as complete in the amount of $108,187.50
FISCAL IMPACT: The Fiscal Year 2024-25 CDBG ADA Curb Ramps Project was included in the 2024-25 Capital Improvement Program Budget and was funded by the Community Development Block Grant (CDBG).

City Council approved the contract for $98,500.00. The final project cost was $108,187.50 which is within the approved estimated twenty-five percent (25%) contingency. There is sufficient budget allocated for this project

BACKGROUND
On October 8th, 2024, City Council awarded the contract for Fiscal Year 2024-25 CDBG ADA Curb Ramps Project to CJ Concrete Construction, Inc. The project consisted of the removal and replacement of ramps, sidewalk, curb and gutter to become ADA compliant ramps. A total of approximately 36 ramps were improved as part of this project.

Ramps were improved at various locations in the following streets:

Las Lomas Rd Conata St Pops Rd
Royal Oaks Dr Woodland Ct Highland Ave
Huntington Dr Buena Vista St
Gardi St Central Ave
Bernwood St Duarte Rd
Agenda Item: 12.I.

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2 FISCAL IMPACT
The Fiscal Year 2024-25 CDBG ADA Curb Ramps Project was included in the 2024-25 Capital Improvement Program Budget and was funded by the CDBG allocation. City Council approved the contract for $98,500.00. The final project cost was $108,187.50 which is within the approved estimated twenty-five percent (25%) contingency. There is sufficient budget allocated for this project.

RECOMMENDATION
It is recommended that the City Council accept the project as complete in the amount of $108,187.50.

ATTACHMENTS
Attachment A. Project Location Map
Attachment B. Before and After Photos
Attachment C. Notice of Completion
Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

Page 62 of 322 ends

WNE LEGEND: NEW RAMP NEW DOME CITY ROW NEW CONCRETE RAMP AND DOME LOCATIONS FY 24-25 CDBG 1 23 4 5678 10 9 1112 1415 1316 1819 1720 2223 2124 25 26

Page 63 of 322 ends

ATTACHMENT “B”

BEFORE AFTER

Page 64 of 322 ends

RECORDING REQUESTED BY:

CITY OF DUARTE
WHEN RECORDED MAIL TO THIS ADDRESS:

CITY CLERK

CITY OF DUARTE
1600 Huntington Dr.

Duarte, CA 91010

SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or AGENT of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The full name of the OWNER is: CITY OF DUARTE

3. The full address of the OWNER is: 1600 Huntington Dr. Duarte, CA 91010

4. The nature of the interest or estate of the undersigned is: (i.e., In Fee.) Fee Interest.

5. A work of improvement on the property hereinafter described was COMPLETED on Thursday, November 21, 2024

6. The work of improvement completed is described as follows: FY 24-25 CDBG ADA Curb Ramps Project

7. The name of the original contractor, if any, for such work of improvement is: CJ Concrete Construction, Inc.

8. The street address of said property is: Las Lomas Rd, Royal Oaks Dr, Huntington Dr, Gardi St, Bernwood St, Conata St, Woodland Ct, Buena Vista St, Central Ave, Duarte Rd, Pops Rd, and Highland Ave.

9. The property on which said work of improvement was completed is in the City of Duarte, County of LOS ANGELES, State of CALIFORNIA, and is described as follows: The project scope included removal and replacement of damaged or broken and off-grade concrete sidewalks, curb, gutters, driveway approaches, curb ramps.

CITY OF DUARTE
February 11, 2025
Signature of Owner or agent: Brian Villalobos, City Manager

VERIFICATION
I, the undersigned, declare under penalty of perjury under the laws of the State of California, that I am the City Manager of the City of Duarte of the aforesaid interest or estate in the property described in the above Notice, that I have read the said Notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

February 11, 2025 at Duarte, California
Brian Villalobos, City Manager

Page 65 of 322 ends

AGENDA REPORT
MEETING DATE: February 11, 2025
TO: Mayor and Members of the City Council
FROM: Craig Hensley, Community Development Director
BY: Brian Chau, Assistant Civil Engineer
SUBJECT: Notice of Completion: Fiscal Year 2024-25 Citywide Concrete Repair Project No. 25-3 for FS Contractors, Inc.

RECOMMENDATION: It is recommended that the City Council accept the project as complete in the amount of $140,328.00
FISCAL IMPACT: The Fiscal Year 2024-25 Citywide Concrete Repair Project was included in the 2024-25 Capital Improvement Program Budget and was funded by Measure M allocations. City Council approved the contract for $147,575.00. The final project cost was $140,328.00

BACKGROUND
On September 10, 2024, City Council awarded the contract for Fiscal Year 2024-25 Citywide Concrete Repair Project to FS Contractors, Inc. The project consisted of the removal and replacement of damaged or broken and off-grade concrete sidewalks, curb, gutters, driveway approaches, and curb ramps.

Repairs were made along various locations in the streets below:

Hacienda Dr
Willowglen Dr
Greenbank Ave
Sierra Ct
Las Lomas Rd
Las Brisas Rd
Sagehurst Dr
Huntington Dr
Fish Canyon Rd
Vista Mesa Ct
Bradbury Ave
Chimes Ave
Bradbourne Ave
Elmhurst Ave
Kellogg Ct
Deerlane Dr
Conata St
Vineyard Ave
Highland Ave
Fernley Dr
Buena Vista St
Encanto Parkway
Melcanyon Rd
Agenda Item: 12.J.

Page 66 of 322 ends

2 FISCAL IMPACT
The Fiscal Year 2024-25 Citywide Concrete Repair Project was included in the 2024-25 Capital Improvement Program Budget and was funded by Measure M allocations. City Council approved the contract for $147,575.00. The final project cost was $140,328.00.

RECOMMENDATION
It is recommended that the City Council accept the project as complete in the amount of $140,328.00.

ATTACHMENTS
Attachment A. Project Location Map
Attachment B. Before and After Photos
Attachment C. Notice of Completion
Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

Page 67 of 322 ends

CENTRAL AVE DUARTE RD
ENCANTO PKWY WNE 24-25 ANNUAL CONCRETE REPAIR

JUNIPERO

CABRILLO

PORRTOLA

COTTER AVE

EASTFORD

AVE DUNCANNON
AVE
OAK AVE1ST ST 2ND ST 3RD ST 2ND ST MILTON WOOD AVE CHIMES AVEALTIN ST BAYLOR ST CHESSON ST DRESDEN

AVEWINDSOR CR

BRADBOURNE AVE

RANDOM LN

LIVERMONT LN

EDIE DR

CRESTFIELD DR OAK HAVEN DR OAK HAVEN DR BASHOR BEARDSLEE ST SESMAS ST

FRANCITA AVE BRINSEY AVE

PARK VIEW CT

SHINO AVE BASHOR ST

HACIENDA DR

ROYAL OAKS DR TOCINO DR GARDI ST FREEBORN ELDA DIALBO CONATA MARKWOOD ST SUSAN BROOK PL MARKWOOD ST BROOKDALE LN SUNNYDALE DR STARC WEST WESTVALE RD WESTVALE CT

SPRINKS CANYON RD
RIM RD

GOLDEN MEADOW
DR

TALL PINE DR HIGH MESA
DR

CRESTVIEW CT

CEDARWOOD AVE

BRIAR SUMMIT

WOODBLUFF AVE WEDGEWOOD WOODLAND CT

GREENBANK AVE

VINEYARD AVE ROYAL VIEW ST

FAIRWOOD ST BERNWOOD ST GARDI ST ELDA ST

MOUNTAIN

CREST RD ELDA ST ELKHORN DR

LARKHALL AVE CONATA ST

OPAL CANYON RD BROOKRIDGE

SHADYLAWN DR

TANNENCREST DR DEERLANE DR CONATA ST MARKWOOD ST

FALLCREEK RD

DEERLANE DR

CONATA ST

ELKHORN DR MARKWOOD

STWOODMERE

PL ROYAL OAKS DR FREEBORN ST BETTYHILL AVE

FELDVIEW AVE GARDI ST

TREEFERN DR
RANCHO RD RANCHO DUARTE GOLF COURSE 1. SANTA BARBARA CR 2. SANTA MARIA CR 3. SORRENTO CT 4. VISTA LAGUNA CR 5. CALLE DEL NORTE 6. VISTA VERDE CR 7. PASEO GRANDE CR 8. VISTA MESA CT 9. SAN JUAN CR 10. BERNARDO CR 1 2
3 4
5 6
7 8 10 9 CALLE MARTOS CALLE VILLADA

CALLE ADRA

CALLE LINARES CALLE MAEAGA

SWISS TRAILS

MONTEREY CT CARMEL CT LAS POSADAS DR MAYNARD DR MAYNARD DR BLOOMDALE ST BLOOMDALE BROADLAND AVE AVE MAYNARD DR

PARK ROSE AVE

BRADBURY AVE

POPS RD EVERGREEN ST HAMILTON RD THREE RANCH RD THREE RANCH RD

BRADBURY AVE BROADLAND AVE DELFORD AVE

SHEPHERD DR

BRIGHTSIDE AVE CINCO ROBLES DR

BRYCEDALE AVE COTTER AVE DUNCANNON AVE

EASTFORD AVE GLENFORD AVE DENNING AVE

SANTO DOMINGO AVE

FLOWER AVE SANDEFUR ST EVERGREEN ST BUSINESS CENTER DR

SANTO DOMINGO AVE

AMBERWOOD DR

BRADBOURNE AVE

ELMHURST AVE

FAIRLEE AVE RANDOM LN
PACIFIC CT PEPPERWOOD LN OAKWOOD LN MAYNARD DR MAYNARD DR BLOOMDALE ST MILLBRAE ST FERNLEY BUSINESS CENTER DR 210 FWY 605 FWY

CITRUS VIEW AVE

PARK ROSE AVE

WARDELL AVE

WARRINGTON AVE BRADBURY AVE CAPEHART AVE BROADLAND AVE DELFORD AVE

EARLINTON AVE

CINCO ROBLES DR

KELLWIL WY VALENCIA LN CHANDLER LN MANDARIN LN

CITRUS LN ASTI ST MARAND ST PENGRA ST NOYON ST HURTSVIEW ST

LEWISTON ST NEWINGTON ST CINNAMON LN

BECKVILLE ST

PARK ROSE AVE CITRUS VIEW AVE

PARK ROSE AVE

BROACH AVE

BROACH AVE GALEN ST

MERDIAN ST GALEN ST

IVORY DR HURLOCK
AVE

STARHAVEN AVE CAPEHART AVE KELLWIL WAY STARHAVEN ST GALEN ST

CITRUS VIEW
AVE
BROACH

AVE TUCKAWAY LN

MOUNT OLIVE DRROYAL OAKS DR

MOUNTAIN

LAS LOMAS RD

BETTYHILL AVE

SAN MARCUS LN

TOCINO SAN PABLO WAY

MOUNTAIN

CREST RD

TANCANYON RD

GREENBANK AVE

FAIRDALE AVE
1 2
6 8a, 8b BLOOMDALE ST BRYCEDALE AVE MONTECITO CT

STONEWOOD LN
9 BETTYHILL AVE HUNTINGTON DR
7 HIGHLAND AVE

JOELLA ST

CITRUS VIEW AVE
PARK

ROSE AVE SUNNYDALE DR
AVE
BUENA VISTA ST STARPINE DR WILLOWGLEN 3a, 3b 4a, 4b

SIERRA CT
5 LAS BRIAS DR MISSION PL
SAGEHURST DR10 11a, 11b 12 14a, 14b 13 15 16a, 16b 17a, 17b Striping Truck
Striping Truck 18a, 18b, 18c, 18d 18e, 18f, 18g 19 20 21 22a, 22b, 23a, 23b

MEL CANYON RD
LARKHILL AVE FISH CANYON RD MEL CANYON RD 24 DEERLANE DR FELDVIEW AVE 25a, 25b, 26 27 KELLOGG CT 28
CRESTFIELD DR 29a, 29b 29c, 29d 30

Page 68 of 322 ends

ATTACHMENT “B”

BEFORE AFTER

Page 69 of 322 ends

RECORDING REQUESTED BY:

CITY OF DUARTE
WHEN RECORDED MAIL TO THIS ADDRESS:

CITY CLERK

CITY OF DUARTE
1600 Huntington Dr.

Duarte, CA 91010

SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or AGENT of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The full name of the OWNER is: CITY OF DUARTE

3. The full address of the OWNER is: 1600 Huntington Dr. Duarte, CA 91010

4. The nature of the interest or estate of the undersigned is: (i.e., In Fee.) Fee Interest.

5. A work of improvement on the property hereinafter described was COMPLETED on Thursday, November 21, 2024

6. The work of improvement completed is described as follows: FY 24-25 Citywide Concrete Repair Project

7. The name of the original contractor, if any, for such work of improvement is: FS Contractors, Inc.

8. The street address of said property is: Las Lomas Rd, Huntington Dr, Buena Vista St, Deerlane Dr, Greenbank Ave, Elmhurst Ave, Highland Ave, Encanto Parkway, Bradbourne Ave, Hacienda Dr, Willowglen Dr, Sierra Ct, Las Brisas Rd, Fish Canyon Rd, Vista Mesa Ct, Bradbury Ave, Chimes Ave, Kellogg Ct, Conata St, Vineyard Ave, Melcanyon Rd.

CITY OF DUARTE
February 11, 2025
Signature of Owner or agent: Brian Villalobos, City Manager

February 11, 2025 at Duarte, California
Brian Villalobos, City Manager

Page 70 of 322 ends

AGENDA REPORT
MEETING DATE: February 11, 2025
TO: Mayor and Members of the City Council
FROM: Manuel Enriquez, Director of Parks and Recreation SUBJECT: Authorizing the Purchase of a New Fitness Center Exercise Equipment and Flooring Replacement
RECOMMENDATION: It is recommended that the City Council 1) authorize the City Manager to execute the purchase contract with Advanced Exercise for new Fitness Center exercise equipment in the amount of $129,803 and 2) approve a total project budget amendment of $118,000 from the General Fund.

FISCAL IMPACT: A total of $35,000 is allocated in this fiscal year’s budget (100-1610- 8100) for new cardio equipment. The total cost for the entire project, cardio and strength exercise equipment and flooring replacement, is $153,000, requiring a budget amendment of $118,000 under the Other Capital Improvements line (100-1610-8100).

BACKGROUND
At the January 14, 2025, City Council Meeting, the Council approved to move forward with the capital improvement project to purchase new exercise equipment for the Duarte Fitness Center in its entirety, cardio and strength equipment, rather than spreading the project over two fiscal years (2024/25 and 2025/26). The revised approved project also includes the replacement of the weathered flooring throughout the exercise room with durable and slip-resistant fitness rubber flooring.

DISCUSSION/ANALYSIS
Based on the revised approved project, City staff is proposing to purchase the new equipment for the Fitness Center from Advance Exercise. They are currently the only authorized commercial fitness dealer and sole source for Life Fitness cardiovascular and strength equipment, as well as Hammer Strength products and supplies in Southern California. The attached contract provides a breakdown of the City’s order, including the quantities of cardio, strength, cable strength, free weights, and training tools. It also reflects Advance Exercise’s Sourcewell contract pricing under contract number 052324-LFF.

Agenda Item: 12.K.

Page 71 of 322 ends

2 Sourcewell is a service cooperative created to provide programs and services to participating agencies in the government, education, and nonprofit sectors. Its statutory purpose is to assist these agencies in meeting specific needs which are more efficiently delivered cooperatively than by an entity individually. Sourcewell contracts are competitively solicited on behalf of Sourcewell and its participating agencies, including the City of Duarte.

In addition to the new cardio and strength equipment, the existing flooring, a mix of carpet and composition rubber, will be completely replaced with durable, slip-resistant Everlast Fitness Flooring, which is ideal for fitness environments. The estimated cost to replace the flooring throughout the entire room is $23K.

Once the City’s order is placed and the required 50% deposit is received, Advance Exercise will provide a detailed project implementation schedule. Currently, there is a 15 to 16-week lead time for equipment delivery. Tentatively, the exercise room in the Fitness Center will need to be closed to the public for approximately three and a half weeks, with a grand reopening expected in late June, just in time to kick off the summer fitness season!

RECOMMENDATION
It is recommended that the City Council 1) authorize the City Manager to execute the purchase contract with Advanced Exercise for new Fitness Center exercise equipment in the amount of $129,803 and 2) approve a total project budget amendment of $118,000 from the General Fund.

FISCAL IMPACT
A total of $35,000 is allocated in this fiscal year’s budget (100-1610-8100) for new cardio equipment. The total cost for the entire project, cardio and strength exercise equipment and flooring replacement, is $153,000, requiring a budget amendment of $118,000 under the Other Capital Improvements line (100-1610-8100).

ATTACHMENT
A. Advance Exercise Proposal
Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

Page 72 of 322 ends

Fitness Solutions
Prepared For
City of Duarte Community Center
By
Jarrett Tooley
January 21, 2025

Page 73 of 322 ends

advancedexercise.com | 861 SouthPark Drive #100, Littleton, CO 80120 | 800.520.1112 Page | 1 of 13

CONSULTANT
Jarrett Tooley
[email protected]
Phone: 310.409.3732
Fax: 303.996.0063
Date: January 21, 2025
Quote Expires: 60 day(s)
Proposal # 084556-R1

BILL TO
City of Duarte Community Center
1600 HUNTINGTON DR
Duarte, CA 91010

SHIP TO
City of Duarte Community Center
1600 HUNTINGTON DR
Duarte, CA 91010

CARDIO EQUIPMENT
Model Brand Description Specifications Unit Price Qty Total Ext ASPT-SLALLXN-13
Life Fitness Aspire Treadmill with SL
Console (Arctic Silver or
Smooth Charcoal)
 4hp (8hp Peak) AC Motor
 .5-12mph
 15% Incline
 DX3 Deck & Belt System
 SL LED Console
 Bluetooth Connectivity
 WiFi, ANT+ & NFC Compatible
 Connects to Apple Watch
 Requires Dedicated 120V 20AMP
Receptacle
 Dimensions: 83.5" L x 36" W x 58" H
 Machine Weight: 425lbs
6,299.30 4 $25,197.20
ASPX-SLALLXN-12
Life Fitness Aspire Elliptical CrossTrainer with SL Console (Arctic Silver or Smooth
Charcoal)
 Oversized 15" Pedals
 18" Stride Length
 25 Levels of Resistance
 SL LED Console
 Bluetooth Connectivity
 WiFi, ANT+ & NFC Compatible
 Connects to Apple Watch
 Self Powered
 Machine Weight: 250lbs
 Dimensions: 85.5" L x 29.5" W x 64"
H
4,899.30 2 $9,798.60
ASPR-SLALLXN-12
Life Fitness Aspire Recumbent
Lifecycle Bike with SL
Console (Arctic Silver or
Smooth Charcoal)
 Seat Back with Lumbar Support
 41 Seat Adjustments Settings
 Belt Drive System
 25 Levels of Resistance
 SL LED Console
 Bluetooth Connectivity
 WiFi, ANT+ & NFC Compatible
 Connects to Apple Watch
 Self Powered Generator Braking
System
 Dimensions: 67" L x 26" W x 51.5" H
 Machine Weight: 211lbs
3,219.30 1 $3,219.30

Page 74 of 322 ends

Proposal # 084556-R1
Page | 2 of 13

CARDIO EQUIPMENT
Model Brand Description Specifications Unit Price Qty Total Ext ASPC-SLALLXN-12
Life Fitness Aspire Upright Lifecycle
Bike with SL Console
(Arctic Silver or Smooth
Charcoal)
 Comfort Curve Seat
 42 Seat Height Adjustments
 Racing Handlebars
 Belt Drive System
 26 Levels of Resistance
 SL LED Console
 Bluetooth Connectivity
 WiFi, ANT+ & NFC Compatible
 Connects to Apple Watch
 Self Powered Generator Braking
System
 Dimensions: 63" L x 27" W x 39" H
 Machine Weight: 169lbs
2,799.30 1 $2,799.30
PRF-ROWLCD-01
Life Fitness Heat Row  Air/Magnetic resistance
 100 resistance levels
 Quick-release ratchet foot straps
2,099.30 1 $2,099.30
9-3415-4G10IN-60BLK
Core Health
& Fitness
StairMaster 4 Series 4G -
LCD
 LCD Display
 Integrated Controls on Handlebars
 10in x 18in Step Surface
 7in Step Height
 20 Levels of Resistance
 Recommended Minimum 8ft Ceiling
Height
 Requires 120V Outlet
 Dimensions: 54in L x 29in W x 64in H
 Machine Weight: 348lbs
4,525.38 1 $4,525.38

STRENGTH EQUIPMENT
Model Brand Description Specifications Unit Price Qty Total Ext OP-ABBA Life Fitness Axiom Abdominal/Back
Extension
 11-gauge oval tubing steel frames
 Low Profile 53 inch tower height
 Solid Steel Weight stacks with 7.5 lb
drop down increment weight
 Placards with QR code/ NFC Chip, for
product usage instructions
 Integrated storage in Tower top cap
 Standard rear shroud and optional full
shroud
3,618.40 1 $3,618.40

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Proposal # 084556-R1
Page | 3 of 13

STRENGTH EQUIPMENT
Model Brand Description Specifications Unit Price Qty Total Ext OP-BT Life Fitness Axiom Biceps Curl/Triceps
Extension
 11-gauge oval tubing steel frames
 Low Profile 53 inch tower height
 Solid Steel Weight stacks with 7.5 lb
drop down increment weight
 Placards with QR code/ NFC Chip, for
product usage instructions
 Integrated storage in Tower top cap
 Standard rear shroud and optional full
shroud
3,618.40 1 $3,618.40
OP-MP Life Fitness Axiom Multi-Press  11-gauge oval tubing steel frames  Low Profile 53 inch tower height
 Solid Steel Weight stacks with 7.5 lb
drop down increment weight
 Placards with QR code/ NFC Chip, for
product usage instructions
 Integrated storage in Tower top cap
 Standard rear shroud and optional full
shroud
4,002.40 1 $4,002.40
OP-LR Life Fitness Axiom Pulldown/Row  11-gauge oval tubing steel frames  Low Profile 53 inch tower height
 Solid Steel Weight stacks with 7.5 lb
drop down increment weight
 Placards with QR code/ NFC Chip, for
product usage instructions
 Integrated storage in Tower top cap
 Standard rear shroud and optional full
shroud
 Dimensions: 91"x35"x85"
 Weight 452 lbs
3,618.40 1 $3,618.40
OP-LCE Life Fitness Axiom Leg Curl/Extension  11-gauge oval tubing steel frames  Low Profile 53 inch tower height
 Solid Steel Weight stacks with 7.5 lb
drop down increment weight
 Placards with QR code/ NFC Chip, for
product usage instructions
 Integrated storage in Tower top cap
 Standard rear shroud and optional full
shroud
3,618.40 1 $3,618.40
OP-HAA Life Fitness Axiom Hip
Abductor/Adductor
 11-gauge oval tubing steel frames
 Low Profile 53 inch tower height
 Solid Steel Weight stacks with 7.5 lb
drop down increment weight
 Placards with QR code/ NFC Chip, for
product usage instructions
 Integrated storage in Tower top cap
 Standard rear shroud and optional full
shroud
 Dimensions: 68"x67"x73"
 Weight 432 lbs
3,618.40 1 $3,618.40

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Proposal # 084556-R1
Page | 4 of 13

STRENGTH EQUIPMENT
Model Brand Description Specifications Unit Price Qty Total Ext OP-LP Life Fitness Axiom Leg Press  11-gauge oval tubing steel frames  Low Profile 53 inch tower height
 Solid Steel Weight stacks with 7.5 lb
drop down increment weight
 Placards with QR code/ NFC Chip, for
product usage instructions
 Integrated storage in Tower top cap
 Standard rear shroud and optional full
shroud
 Dimensions: 86"x40"x53"
 Weight 592 lbs
4,455.20 1 $4,455.20
HSSM Hammer
Strength
Smith Machine  ASTM/EN957 certified for a 650 lb
load rating
 Walk through design
 Natural 7 Degree Angle
 20 lb Counterbalanced Starting
Weight
 Dual Adjustable Safety Catches
 8 Olympic Zinc Coated Weight Horns
 Made in USA
 Machine Weight: 635 lb.
 Dimensions: 50”L x 86.5” W x 93” H
5,737.50 1 $5,737.50

CABLE STRENGTH
Model Brand Description Specifications Unit Price Qty Total Ext HDU-CCOR Hammer
Strength
HD Universal Cable Core 10,399.00 1 $10,399.00
HDU-CORWTH-42SD
Hammer
Strength
HDU Core Width 42in /
107cm With Super Duty XM

0.00 1 $
HDU-PU-4FTSQ
Hammer
Strength
42in/107Cm Square 298.50 1 $298.50
HDU-NG Hammer
Strength
Neutral Grip Handles (Pair)  Mounted to any 42” or 72” Square X Member
 Grip is 1.25” diameter with ergonomic
angles to minimize joint stress on
wrists,elbows, and shoulders
 Size (L x W x H): 16.75” x 8.5” x 3.4”
 Weight (Pair): 15.8 lbs
250.00 1 $250.00
HDU-SP1-72-
AT
Hammer
Strength
72in / 213cm Accessory
Tray
395.00 3 $1,185.00
HDU-ADPSF Hammer
Strength
HD Universal Perimeter
Add
1,534.00 1 $1,534.00

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Proposal # 084556-R1
Page | 5 of 13

CABLE STRENGTH
Model Brand Description Specifications Unit Price Qty Total Ext HDU-ADDWTH-72
Hammer
Strength
HDU Add Width 72in /
183cm

0.00 1 $
HDU-PU-6FTSQ
Hammer
Strength
72in/183Cm Square 298.50 1 $298.50
HDU-NG Hammer
Strength
Neutral Grip Handles (Pair)  Mounted to any 42” or 72” Square X Member
 Grip is 1.25” diameter with ergonomic
angles to minimize joint stress on
wrists,elbows, and shoulders
 Size (L x W x H): 16.75” x 8.5” x 3.4”
 Weight (Pair): 15.8 lbs
250.00 1 $250.00
HDU-SP1-72-
AT
Hammer
Strength
72in / 213cm Accessory
Tray
395.00 3 $1,185.00
HDU-SP1-72-
DR
Hammer
Strength
72in / 213cm Dual Rail 325.00 1 $325.00

FREE WEIGHTS
Model Brand Description Specifications Unit Price Qty Total Ext FW-DR3 Hammer
Strength
Dumbbell Rack - Three Tier  Angled trays with saddle for each dumbbell
 Pinch free design
 Holds 15 pair of round head
dumbbells
 11-gauge steel frame with powder
coat finish
 Made in USA
 Machine Weight: 155 lb.
 Dimensions: 90”L x 31.5” W x 32” H
1,572.50 1 $1,572.50
LBR-MA Life Fitness Multi-Adjustable Bench  Oval Steel Tubing  Transport Handle & Wheels
 Assist Handle
 Marked Visual Angles -10, O°, 15°,
30°, 45°, 60°, 70°
 Bench Weight: 110lbs.
 Dimensions: 58"L x 29"W x 17"H
1,588.65 2 $3,177.30

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Proposal # 084556-R1
Page | 6 of 13

FREE WEIGHTS
Model Brand Description Specifications Unit Price Qty Total Ext LBR-DB Life Fitness Adjustable
Decline/Abdominal Crunch
 Oval Steel Tubing
 Lightweight Adjustable Angle
Positions
 Transport Handle & Wheels
 Assist Handle
 Marked Visual Angles +10, O°, -10°, -
20°, -30°
 Bench Weight: 175lbs.
 Dimensions: 73"L x 29"W x 41"H
1,529.15 1 $1,529.15
HS-DB-3000-02 Hammer
Strength
Hammer Strength Round
Rubber Encased Dumbbell
Set 5-50lb
 Pressed and Bolted Handle to Head
 Straight Hard Chrome Handle
 Overmolded with Premium Rubber
2,534.40 1 $2,534.40
HS-DB-3000-03 Hammer
Strength
Hammer Strength Round
Rubber Encased Dumbbell
Set 55-75lb
 Pressed and Bolted Handle to Head
 Straight Hard Chrome Handle
 Overmolded with Premium Rubber
2,298.40 1 $2,298.40
HS-OP-3000 Hammer
Strength
Hammer Strength Round
Olympic Rubber Plate 45lb
 Pressed and Flared Stainless Insert
 4Handles per Plate
 Overmolded with Premium Rubber
124.80 6 $748.80
HS-OP-3001 Hammer
Strength
Hammer Strength Round
Olympic Rubber Plate 35lb
 Pressed and Flared Stainless Insert
 4Handles per Plate
 Overmolded with Premium Rubber

98.40 4 $393.60

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Proposal # 084556-R1
Page | 7 of 13

FREE WEIGHTS
Model Brand Description Specifications Unit Price Qty Total Ext HS-OP-3002 Hammer
Strength
Hammer Strength Round
Olympic Rubber Plate 25lb
 Pressed and Flared Stainless Insert
 4Handles per Plate
 Overmolded with Premium Rubber

69.60 4 $278.40
HS-OP-3003 Hammer
Strength
Hammer Strength Round
Olympic Rubber Plate 10lb
 Pressed and Flared Stainless Insert
 4Handles per Plate
 Overmolded with Premium Rubber

28.80 4 $115.20
HS-OP-3004 Hammer
Strength
Hammer Strength Round
Olympic Rubber Plate 5lb
 Pressed and Flared Stainless Insert
 Overmolded with Premium Rubber

14.40 4 $57.60
HS-OP-3005 Hammer
Strength
Hammer Strength Round
Olympic Rubber Plate 2.5lb
 Pressed and Flared Stainless Insert
 Overmolded with Premium Rubber

8.80 2 $17.60
LF-KB-1120-01 Life Fitness Kettlebell 10Lb, Rubber,
Stainless Handle

82.80 2 $165.60

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Proposal # 084556-R1
Page | 8 of 13

FREE WEIGHTS
Model Brand Description Specifications Unit Price Qty Total Ext LF-KB-1122-01 Life Fitness Kettlebell 15Lb, Rubber,
Stainless Handle

92.70 2 $185.40
LF-KB-1124-01 Life Fitness Kettlebell 20Lb, Rubber,
Stainless Handle
107.10 2 $214.20

TRAINING TOOLS
Model Brand Description Specifications Unit Price Qty Total Ext HS-PB-1000 Hammer
Strength
Hammer Plyo Wooden Box
(20in x 24in x 30in)
 3 Sided Wooden Plyo Cube Box
 Light Wood Finish with Height
Markings
 Assembled
280.80 1 $280.80
HS-SB-2102-01 Hammer
Strength
Hammer Slamball, 10lbs 66.60 1 $66.60

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Proposal # 084556-R1
Page | 9 of 13

TRAINING TOOLS
Model Brand Description Specifications Unit Price Qty Total Ext HS-SB-2104-01 Hammer
Strength
Hammer Slamball, 20lbs 101.70 1 $101.70
HS-SB-2106-01 Hammer
Strength
Hammer Slamball, 30lbs 138.60 1 $138.60
LF-RTB-1000 Life Fitness Life Fitness Covered
Resistance Tube, Extra
Light

19.80 1 $19.80
LF-RTB-1001 Life Fitness Life Fitness Covered
Resistance Tube, Light

20.70 1 $20.70
LF-RTB-1002 Life Fitness Life Fitness Covered
Resistance Tube, Medium

21.60 1 $21.60

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Proposal # 084556-R1
Page | 10 of 13

TRAINING TOOLS
Model Brand Description Specifications Unit Price Qty Total Ext LF-RTB-1003 Life Fitness Life Fitness Covered
Resistance Tube, Heavy

22.50 1 $22.50
LF-RTB-1004 Life Fitness Life Fitness Covered
Resistance Tube, Extra
Heavy

23.40 1 $23.40
ACC-BD-1000-
02 Life Fitness Power Band 41 X 0.25In X

4.5Mm Thick,Orange

13.50 2 $27.00
ACC-BD-1001-
02 Life Fitness Power Band 41 X 0.5In X

4.5Mm Thick,Red

18.00 2 $36.00
ACC-BD-1002-
02 Life Fitness Power Band 41 X 0.5In X
6Mm Thick,Blue

26.10 2 $52.20

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Proposal # 084556-R1
Page | 11 of 13

TRAINING TOOLS
Model Brand Description Specifications Unit Price Qty Total Ext ACC-BD-1003-
02 Life Fitness Power Band 41 X 1.25In X

4.5Mm Thick,Green

33.30 2 $66.60
ACC-BD-1004-
02 Life Fitness Power Band 41 X 1.75In X

4.5Mm Thick,Black

40.50 2 $81.00

TRADE-IN EQUIPMENT
Model Brand Description Specifications Unit Price Qty Total Ext TRADE-IN NT Advanced
Exercise
Trade-In (Existing
Equipment removal)
4,000.00 -1 $-4,000.00

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Proposal # 084556-R1
Page | 12 of 13
Subtotal: $105,897.83
Freight, Delivery and Install: 12,640.00
Tax: 11,264.53
Comments:

Pricing Incudes Sourcewell Contact Pricing for City
of Duarte member # 124355
Pricing reflects Contract # 052324-LFF (Life Fitness
/ Hammer Strength)
Includes White Glove Delivery on all items
- Shipped to professional commercial installer,
assembled at warehouse
- Delivered on site and installed in perfect order
ready to use
- All trash will be removed from site at end of
installation
Life Fitness and Hammer Strength Frame/Upholstry
standard colors to be chosen at time of purchase
Advanced Exercise supports and will be liaison to
all standard commercial warranties
Total: $129,802.36

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Proposal # 084556-R1
Page | 13 of 13
Terms & Conditions
Terms: All new customers are required to pay 50% down and balance due prior to install. Residential customers, personal trainers, and orders for resale, require 100% payment before the order can be placed. All other terms and credit lines are subject to credit approval.

Invoice will be due and payable, based on the original requested installation date, unless Advanced Exercise is notified in writing 60 days prior to the requested installation date with a change of the installation date. We accept checks, money orders, ACH and credit cards (under $2000). A late payment fee will be assessed at a rate of 1.5% (18% annual) per month on any unpaid balance remaining 30 days after the due date. Special Orders: A 100% prepayment is required for all customized products including but not limited to custom colors, sports flooring and products with logos such as plates, dumbbells and platforms.

Return Policy: Any returns require approval in writing by Advanced Exercise Project Management. A minimum 25% restocking fee, plus freight, will be incurred for all non-custom products returned. Customized products are nonreturnable. All products with color choices are defined as custom products.

Bolt Down Requirements: Life Fitness recommends that all strength training equipment be secured to the floor in order to prevent tipping, rocking or displacement which might occur in the event of unanticipated use of the equipment. Life Fitness requires that certain strength training equipment (specifically the Synrgy 360 90, T, XS, XM, HD Elite Half Rack/Short Base, Athletic Series Rigs, Athletic Series Racks with Wing option, Cybex PWR Play, Synrgy Outdoor BlueSky and other products to be used for body weight strap training) be secured to the floor. In the case of Synrgy 360S, T, XS, XM and the Elite HD Half Rack Short Base, the customer acknowledges:
• Customer has determined the proper placement of the equipment to be secured. Customer Initial ______ • Customer has identified and informed Advanced Exercise of the location of any utility, service lines, including but not limited to post tension cables. It is the customer’s responsibility to identify the locations of any cables or lines prior to installation.

Customer Initial ______
• Customer has confirmed that the subfloor consists of no less than 4.0 inches of concrete. Customer Initial ______ • Customer has obtained any and all consents to the drilling of holes in the flooring and subflooring. Customer Initial ______ If your order includes any of the equipment requiring bolting to the floor, initials are required above and an additional signed waiver will be required to place the order. Additional products may require bolting to the floor, wall or ceiling. Bolting is not included on these products unless otherwise noted on the quotation. Customer is responsible for bolting these products to meet the manufacturer’s requirements. This includes TRX, Core Energy, Boxing mounts and other products that require bolting to the facility structure.

Wall & Ceiling Attached Items: The installation of any items such as TRX Multi Mounts., X Mounts, Wall Mat Racks, etc. that require bolting to walls or ceilings are not included in the proposal unless otherwise noted.

Flooring Installation: Refer to the product specifications to ensure that the sub floor meets the material installation requirements.

Freight offloading, inside delivery, adhesive, moisture tests, moisture reducers, base boards, sub floor prep, sub floor cleaning, transition strips and existing floor removal and disposal are not included unless otherwise noted on the quotation.

Storage: We reserve the right to assess storage fees not to exceed 1.5% per month, or fraction thereof and request payment in full on the related customer's invoice, when a customer's original requested delivery date is delayed by circumstances beyond our control.

Taxes: We collect sales or use taxes only in jurisdictions where we are licensed to do so. Customer agrees to accept sole liability and responsibility to pay for any and all uncollected sales or use tax liabilities, related penalties and interest that arise as a result of the purchase of products and/or services from our company.

Security: Until all products are paid in full, customer hereby grants to, and Advanced Exercise shall retain, a security interest in and lien on all products sold to the customer.

I accept the terms and conditions of this quote.

Signature:

Name:

Date: Customer Requested Install Date:

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AGENDA REPORT
MEETING DATE: February 11, 2025
TO: Mayor and Members of the City Council
FROM: Brian Villalobos, City Manager
BY: Albert Nuñez, Management Analyst
SUBJECT: Approval of Agreement with MIG, Inc. to Provide Strategic Planning Services
RECOMMENDATION: It is recommended that the City Council authorize the City Manager to approve a Professional Services Agreement with MIG, Inc. in an amount not to exceed $81,000 for strategic planning services and approve a budget amendment of $81,000 in the City Manager’s Professional Services account number (100-1010-7965).

FISCAL IMPACT: The Fiscal Impact of MIG Inc.’s strategic planning services will not exceed $81,000.

BACKGROUND
The City of Duarte last developed a comprehensive Strategic Plan in 2016. To ensure the City’s goals and priorities remain aligned with the evolving needs of the community, a Request for Proposals (RFP) for strategic planning services was released and posted on the City’s website on November 7, 2024. Proposals were due by 6 PM on December 5, 2024. The City received two (2) proposals, one from MIG, Inc. and another from Moss Adams LLP.

DISCUSSION/ANALYSIS
Both proposals were reviewed and evaluated based on responsiveness to the RFP, experience and qualifications, proposed approach, and cost. Following a thorough review, MIG, Inc. was determined to be the most qualified firm due to its extensive experience in strategic planning for local governments, its familiarity with the City, and its well-defined approach tailored to Duarte’s specific needs.

MIG, Inc. has successfully conducted strategic planning services for several notable cities, including the City of Rosemead, Downey, and Cathedral City. Their proposed scope of work includes stakeholder engagement, facilitation of strategic planning workshops, data analysis, and development of a final Strategic Plan document that will guide the City’s priorities over the next five years. The period of work is scheduled from February 2025 to October 2025, with a base Agenda Item: 12.L.

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2 project cost of $65,490 and optional tasks that would increase the total cost to no more than $81,000.

MIG will conduct the following activities to develop the Strategic Plan:
• One on one City Council Interviews
• Meeting with City Staff leadership team
• City Council Priority Setting Retreat
• Community and City Staff Questionnaires
• Community Tabling and Pop-up Activities
The allocated budget provides the City with the flexibility to consider some of the optional tasks proposed by MIG, Inc. These include:
● Development of an online interactive Strategic Plan Implementation Dashboard. ● A graphically designed version of the Strategic Plan for public distribution.

These optional tasks can be included at the City’s discretion as part of the overall strategic planning process.

RECOMMENDATION
It is recommended that the City Council authorize the City Manager to approve a Professional Services Agreement with MIG, Inc. in an amount not to exceed $81,000 for strategic planning services and approve a budget amendment of $81,000 in the City Manager’s Professional Services account number (100-1010-7965).

FISCAL IMPACT
The Fiscal Impact of MIG Inc.’s strategic planning services will not exceed $81,000.

ATTACHMENTS
A. Draft Professional Services Agreement Between the City of Duarte and MIG, Inc.

B. MIG, Inc. Strategic Planning Services Proposal
Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

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CITY OF DUARTE

AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (“Agreement”) is made and effective as of February 11, 2025 (“Effective Date”), by and between the City of Duarte (“City”), and Moore Iacofano Goltsman, Inc. (MIG), a California corporation, (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.” In consideration of the mutual covenants and conditions set forth herein, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the Parties agree as follows:

1. RECITALS
The City wishes to engage the services of Consultant to provide strategic planning services as described further in this Agreement. Consultant wishes to provide all such services and has the necessary expertise and competency to provide such services.

2. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until June 30, 2026, unless sooner terminated pursuant to the provisions of this Agreement.

The term may be extended upon execution of a written amendment between the Parties.

3. SERVICES AND PERFORMANCE
A. In compliance with all terms and conditions of this Agreement, Consultant shall provide services more particularly described in the “Scope of Services,” which is attached hereto and incorporated herein by this reference as Exhibit A. The services may be referred to herein as the “Services” or “Work.” In the event of any inconsistency between the terms of Exhibit A and this Agreement, the terms of this Agreement shall govern.

B. As a material inducement to City entering into this Agreement, Consultant represents and warrants that Consultant is a provider of first-class work and services, and Consultant is experienced in performing the type of work and services contemplated herein. The minimum standard of care for all professional services performed or furnished by Consultant under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Consultant represents that the Services will be performed by Consultant or under its direct supervision, and that all personnel engaged in such Work shall be fully qualified and shall be authorized and permitted under applicable Federal, State, and local law to perform such Work. Consultant shall pay all wages, salaries, and other amounts due to such personnel in connection with their performance of the Services and as required by law
C. The experience, knowledge, capability, and reputation of Consultant, its principals, and employees were a substantial inducement for City to enter into this Agreement. Therefore,

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without the prior written approval of City, which may be given or withheld at City’s sole and absolute discretion, Consultant shall not (i) contract with any other entity to perform in whole or in part the Services required hereunder; or (ii) transfer, assign, convey, or encumber (voluntarily or by operation of law) any or all of this Agreement.

D. Consultant shall obtain and maintain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement prior to the commencement of Services. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Consultant’s performance of the Services, and shall indemnify, defend, and hold harmless City and its elected and appointed officials, boards, members, officers, agents, representatives, employees, and volunteers (“City Personnel”) against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City related to the Services.

E. Consultant shall provide all Services rendered hereunder in accordance with all ordinances, resolutions, statutes, rules, and regulations of City and any Federal, State, or local governmental agency having jurisdiction in effect at the time Service is rendered. Each and every provision required by law to be included in this Agreement shall be deemed to be included, and this Agreement shall be read and enforced as though they were included.

F. Consultant shall assume all costs arising from the use of patented or copyrighted materials, including, but not limited to, equipment, devices, processes, and software programs, used or incorporated in the Services or Work performed by Consultant under this Agreement.

Pursuant to Paragraph 7, Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold City and City Personnel harmless from any and all suits, actions, or proceedings of every nature for or on account of the use of any patented or copyrighted materials.

G. Consultant shall not subcontract the performance of any of the Services without the prior written approval of City.

H. The Parties have determined that prevailing wage laws do not apply to this Agreement because the Services do not include construction, alteration, demolition, installation, or repair work or are other otherwise exempt under California’s prevailing wage laws (California Labor. Code section 1720 et seq.). Notwithstanding the foregoing, it is agreed by the Parties that, in connection with performance of the Services, including, without limitation, any and all “public works” (as defined by applicable law), Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of California Labor Code section 1781, as the same may be amended from time to time, and/or any other similar law.

Pursuant to Paragraph 7, Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold City and City Personnel harmless from and against any liability, loss, damage, cost, or expenses (including but not limited to reasonable attorneys’ fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings) arising from or related to (i) the noncompliance by Consultant or any party performing the Services of any applicable local, State, and/or Federal law, including, without limitation, any applicable Federal and/or State labor laws (including, without limitation, the requirement to pay State prevailing wages and hire apprentices); (ii) the implementation of California Labor Code section 1781, as the same may be amended from

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time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing the Services on Consultant’s behalf to provide any required disclosure or identification as required by California Labor Code section 1781, as the same may be amended from time to time, or any other similar law.

4. MANAGEMENT
City’s Assistant to the City Manager shall represent City in all matters pursuant to the administration of this Agreement and review the Services performed by Consultant. The City Manager shall have the authority, subject to the limitations set forth in Paragraph 5, to enlarge the Scope of Services or increase the compensation due to Consultant. Consultant’s official representative in the administration of this Agreement shall be Esmeralda García, Principal, who shall have the authority to make all decisions for Consultant and bind Consultant to the terms of this Agreement.

5. COMPENSATION
A. City agrees to pay Consultant an amount not to exceed $81,000 (One Hundred Eighty-One Thousand Dollars), based on the Scope of Services set forth in Exhibit A.

B. Subject to subparagraph (a) above, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” C. Consultant shall not be compensated for any Services rendered in connection with its performance of this Agreement that are in addition to those set forth herein, unless such additional services are authorized in advance, and in writing, by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City’s written authorization is given. Unless otherwise agreed to by the Parties in writing, all provisions in this Agreement applicable to Consultant’s performance of the Services shall also apply to any additional services.

D. Consultant shall be paid monthly and shall submit monthly invoices/reports to City, within ten (10) days following the end of each month, showing actual Services performed. Invoices shall include billings for all charges, including authorized direct costs incurred by Consultant during the month covered by the invoice. Consultant shall be paid on the next regular Council warrant after all required paperwork is submitted. If City disputes whether Consultant has earned its fee or any portion, City shall give written notice to Consultant within thirty (30) days of receipt of Consultant’s monthly invoice/report stating the basis for such dispute.

6. SUSPENSION OR TERMINATION OF AGREEMENT
A. City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving written notice upon Consultant. Upon receipt of said notice, Consultant shall immediately cease all Work under this Agreement, unless the notice provides otherwise. In the event this Agreement is suspended or terminated pursuant to this subparagraph (A), Consultant shall submit a final invoice/report to City pursuant to Paragraph 4, and City shall be entitled to receive a return of the fee paid to Consultant, or portion thereof, if the reason for the termination is failure by Consultant to have timely performed the Services set forth

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in Exhibit A. In City’s sole and absolute discretion, prior to effecting a suspension or termination pursuant to this subparagraph (A), City may first serve upon Consultant a written notice of the default specifying the default and the amount of time that Consultant shall have to cure, correct, or remedy the default. If Consultant fails to cure the default within the specified period of time, City shall have the right to immediately terminate this Agreement pursuant to this subparagraph (A). Notwithstanding any other provision of this Agreement to the contrary, City’s termination of this Agreement pursuant to this subparagraph (A) shall not preclude or prejudice any other remedy to which City may be entitled in law or in equity.

B. Consultant may terminate this Agreement only due to a material breach by City, and only upon not less than thirty (30) days’ prior written notice to City which notice shall specify the material default. Upon receipt of such notice, City may, but shall not be obligated to, effect to remedy such default, which remedy will cause the notice of termination to no longer apply, and this Agreement to continue in effect.

7. RECORDS AND OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to costs, expenses, receipts, and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall maintain adequate records of Services provided in sufficient detail to produce an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of six (6) years after receipt of final payment.

B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, computer files, surveys, notes, and other documents prepared in the course of providing the Services to be performed pursuant to this Agreement (“Work Product”) shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of Consultant. Consultant shall provide such items to City promptly upon completion of this Agreement. City acknowledges that such Work Product is not intended or represented to be suitable for use unless completed by Consultant, or for use or reuse by City or others on extensions of the Services or Work under this Agreement, or for any other use or purpose, without written verification or adaptation by Consultant. Any such use, reuse, or any modification of the Work Product, without written verification, completion, or adaptation by Consultant, as appropriate for the specific purpose intended, will be at City’s sole risk and without liability or legal exposure to Consultant or to its officers, directors, members, partners, agents, employees, and consultants.

C. Any information gained by Consultant in the performance of this Agreement shall be considered confidential and such information and the reports, records, documents, and other materials prepared by Consultant in the performance of Services under this Agreement shall not

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be released publicly or to any other client of Consultant without the prior written approval of the City Manager.

8. INDEMNIFICATION
A. To the fullest extent permitted by law, except as set forth in subparagraph (B), Consultant shall indemnify, defend (with legal counsel acceptable to City), and hold harmless City and City Personnel from and against any and all claims, actions, suits, claims, demands, judgments, attorneys’ fees, costs, damages, losses, penalties, obligations, expenses, or liabilities (“Claims”) that may be asserted or claimed by any person or entity arising out of, or pertaining to, Consultant’s negligence, recklessness, or willful misconduct, whether or not there is concurrent active or passive negligence on the part of City and/or any City Personnel, but excluding any Claims arising from the sole negligence or willful misconduct of City or any City Personnel. Consultant shall defend any action or actions filed in connection with any such claims or liabilities, and shall pay all costs and expenses, including attorneys’ fees incurred in connection therewith. Consultant shall promptly pay any judgment rendered against City or any City Personnel for any such claims or liabilities. In the event City and/or any City Personnel is made a party to any action or proceeding filed or prosecuted for any such Claims arising out of or in connection with the Work being performed or Services being provided under this Agreement, Consultant shall pay to City any and all costs and expenses incurred by City or City Personnel in such action or proceeding, together with reasonable attorneys’ fees and expert witness fees. Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by City in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury, or arbitrator. In the event any loss, liability, or damage is incurred by way of settlement or resolution without a court, jury, or arbitrator having made a determination of Consultant’s percentage of fault, the Parties agree to mediation with a neutral third-party to determine Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost requirement owed to City.

B. The provisions of this subparagraph (B) apply only if Consultant is a “design professional” within the meaning of California Civil Code section 2782.8(c). If Consultant is a “design professional,” within the meaning of Section 2782.8(c), then notwithstanding subparagraph (A), to the fullest extent permitted by law (including, without limitation, California Civil Code sections 2782 and 2782.6), Consultant shall defend (with legal counsel acceptable to City), indemnify, and hold harmless City and City Personnel from and against any Claim that arises out of, pertains to, or relates to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any sub-consultant, subcontractor, or any other person directly or indirectly employed by them, or any person that any of them control, arising out of Consultant’s performance of any task or Service for or on behalf of City under this Agreement.

Such obligations to defend, hold harmless, and indemnify City or any City Personnel, shall not apply to the extent that such Claims are caused, in part, by the sole negligence or willful misconduct of City or City Personnel. Consultant’s cost to defend City and/or City Personnel against any such Claim shall not exceed Consultant’s proportionate percentage of fault with respect to that Claim; however, pursuant to California Civil Code section 2782.8(a), in the event that one or more of the defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with City (and, if applicable, other parties) regarding any unpaid defense costs. To the extent Consultant has a duty to indemnify City

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or any City Personnel under this subparagraph (B), Consultant shall be responsible for all incidental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant’s negligence, recklessness, or willful misconduct.

C. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether arising out of this Agreement or otherwise) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and all amounts for which City may be liable to third parties, by reason of Consultant’s negligent acts, errors, omissions, or willful misconduct, in performing or failing to perform Consultant’s obligations under this Agreement. City in its sole and absolute discretion, may withhold any payment due to Consultant, without liability for interest, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or withhold shall not act as a waiver of Consultant’s obligation to pay City any sums Consultant owes City.

9. INSURANCE
Without limiting Consultant’s indemnification obligations of City as set forth in this Agreement, and prior to the commencement of Work, Consultant shall obtain, provide, and maintain, at its own expense, during the entire term of this Agreement including any extension thereof, policies of insurance of the type and amounts described in Exhibit C and in a form satisfactory to City.

A. No Work or Services under this Agreement shall commence until Consultant has provided City with Certificates of Insurance evidencing the required insurance coverages and said Certificates of Insurance are reasonably approved by City. Certificates are to reflect that the insurer will provide thirty (30) days’ written notice to City of any cancellation of coverage. In the event any of said policies of insurance are reduced in limits or cancelled for any reason, Consultant shall, prior to the cancellation date, submit new evidence of insurance.

B. The provisions of any workers’ compensation or similar law will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

C. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the Work performed under this Agreement. City assumes no obligation or liability by such notice, but has the right to monitor the handling of any such claim or claims if they are likely to involve City.

D. The City’s Director of Administrative Services shall have the authority to adjust or amend the insurance requirements in Exhibit C of this Agreement so long as such amendment or adjustment is agreed to in writing by the Parties.

10. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to City a wholly independent contractor. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its

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officers, officials, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents is in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.

B. No City-provided employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.

11. NO UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of City in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any Work to be conducted as a result of this Agreement. Consultant further warrants that it has not employed or retained any company or person other than a bona fide employee working for Consultant, to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to annul this Agreement without liability or, in its discretion, to deduct from this Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

12. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for Work to be performed in connection with the Services performed under this Agreement.

13. COVENANT AGAINST DISCRIMINATION
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, gender, gender identity, gender expression, physical or mental disability, age, military status, marital or familial status, sexual orientation, national origin, or ancestry.

14. NONLIABILITY OF CITY OFFICERS AND EMPLOYEES

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No City Personnel shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

15. NOTICES
Any notices which either Party may desire to give or may be required to give to the other Party under this Agreement must be in writing and may be given either by (a) personal service; (b) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery; (c) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the Party as set forth below or at any other address as that Party may later designate by notice; or (d) e-mailing the notice to the e-mail addresses as set forth below:

If to City: City of Duarte
City Manager’s Office
Attn: Andres Rangel
1600 Huntington Drive
Duarte, California 91010
[email protected]
If to Consultant: Moore Iacofano Goltsman, Inc.

Attn: Esmeralda García
21 Miller Alley, Suite 210
Pasadena, CA 91105
[email protected]

16. GOVERNING LAW; ATTORNEYS’ FEES; LITIGATION MATTERS
The internal laws of the State of California, without regard to principles of conflicts of laws, shall govern the interpretation of this Agreement. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding anything in this Agreement to the contrary, in no event shall Consultant be entitled to economic or consequential damages or to punitive damages. In the event of any litigation arising from or related to this Agreement, the prevailing Party shall be entitled to recover from the non-prevailing Party all reasonable costs incurred, including staff time, court costs, attorneys’ fees, expert witness fees, and other related expenses. The Superior Court of the County of Los Angeles shall have exclusive jurisdiction over any litigation between the Parties concerning this Agreement. Service of process on City shall be made in the manner required by law for service on a public entity. Service of process on Consultant shall be made in any manner permitted by law and shall be effective whether served inside or outside of California.

17. RIGHTS AND REMEDIES ARE CUMULATIVE; WAIVER

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A. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

B. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. No waiver by either Party of any of the provisions of this Agreement shall be effective unless explicitly set forth in writing and signed by the Party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercising, any right, remedy, power, or privilege arising from this Agreement shall operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power, or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power, or privilege.

18. SEVERABILITY
If any portion of this Agreement is found by a court of competent jurisdiction to be invalid, void, illegal, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way affect, impair, or invalidate any other term, covenant, or condition, or provision contained in this Agreement. Upon a determination that any term or provision is invalid, illegal, or unenforceable, the Parties shall negotiate in good faith to modify this Agreement to give effect to the original intent of the Parties as closely as possible in order that the transactions contemplated hereby be performed as originally contemplated to the greatest extent possible.

19. INTERPRETATION; ENTIRE AGREEMENT
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. This Agreement contains the entire understanding between the Parties relating to the obligations of the Parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, relating to the obligations of the Parties described in this Agreement, are merged into this Agreement and shall be of no further force or effect.

20. CONFLICTS OF INTEREST
Consultant represents, warrants, and covenants that he, she, or it presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant further agrees that while this Agreement is in effect, Consultant shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant acknowledges that pursuant to the provisions of the Political Reform Act (California Government Code section 87100 et seq.), City may determine Consultant to be a “consultant” as that term is defined by the Political Reform Act. In the event City makes such a determination, Consultant agrees to complete and file a “Statement of Economic Interest” with the City Clerk to disclose such financial interests as

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required by City. In such event, Consultant further agrees to require any other person doing Work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by City.

21. NO THIRD-PARTY BENEFICIARIES
This Agreement benefits solely the Parties to this Agreement and their respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any other person any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of this Agreement.

22. PARAGRAPH HEADINGS AND SUBHEADINGS
The paragraph headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

23. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

24. EXECUTION OF CONTRACT
The persons executing this Agreement on behalf of each of the Parties represent and warrant that (i) such Party is duly organized and existing; (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party; (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement; and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound.

25. CITY MANAGER AUTHORITY
City’s City Manager shall have the authority to make non-material changes, non-material amendments, or clerical edits to this Agreement on behalf of the City. [Signatures on following page.]

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IN WITNESS WHEREOF, the City Council of the City of Duarte caused the Agreement to be subscribed by its Mayor or City Manager and said Consultant has executed or caused this Agreement to be executed by its duly authorized officer(s).

CITY OF DUARTE CONSULTANT
Brian Villalobos, City Manager
Date:

By:

Its:

Date:

ATTEST
City Clerk
Date:

APPROVED AS TO FORM

RUTAN & TUCKER, LLP
City Attorney, City of Duarte
Date:

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EXHIBIT A
Scope of Services

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MIG, Inc.

January 22, 2025
1 City of Duarte
Strategic Planning Services
Scope of Work
Phase 1: Citywide Visioning

1.1 Project Initiation and Project Management
MIG will meet in person with the City’s Project Management Team during a two-hour Project Initiation Meeting. The purpose of the meeting is to review the project scope, schedule, and budget; as well as discuss desired outcomes, identify key issues to address, and confirm roles and responsibilities for each person involved. MIG will provide a summary of the key discussion points and action items from the Project Initiation meeting.

MIG and the City’s designated project manager will maintain ongoing planning and coordination during half-hour teleconference meetings during key junctures of the process, for a maximum of 12 calls. Four (4) one-hour teleconference calls are also included in this task to review work products and strategy for major milestones (City, Council retreat, questionnaire, draft plan, etc.). During the project, MIG’s project manager will communicate regularly by phone and email with the City’s designated project manager to discuss emerging issues and priority topics.

This task also encompasses contract administration, invoicing, scheduling, and other support functions designed to ensure the timely delivery of services and assumes a period of work from January 2025 to September 2025.

Deliverables:
• Attendance at one Project Initiation Meeting (in person) (2 MIG staS) • Project Initiation Meeting Summary (MS Word Document) • Half-hour Teleconference calls (12 meetings)
• One-hour Teleconference meetings (4)
• Electronic and phone communications

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MIG, Inc.

January 22, 2025
2 to improving the internal processes of the city. MIG will develop the questions in coordination with the City’s Project Management Team. City staS will extend the invitations and coordinate scheduling the phone calls. MIG will conduct the interviews and consolidate the findings from all the interviews into a summary that includes high level themes. These findings will inform the approach and format for the City Council Goal Priority-Setting Retreat.

Deliverables:
• Draft and final City Council Interview Questions (MS Word Document) • One-on-one City Council Interviews (7 interviews)
• Summary (MS Word Document)

1.3 City StaI Meeting
MIG will design and facilitate an interactive and exploratory discussion with city staS, including the representatives from the City Manager’s OSice and leadership from the city departments. This will include an explanation of the strategic planning process, desired outcomes for this process, and facilitated discussion focused on the City’s vision for the next 10 to 20 years, shared values, and future opportunities. The second half of the meeting will center around current services and operations, existing and upcoming planning and organizational eSorts (CIP, fiscal budget, etc.), and observations regarding community perceptions of the City’s work and services. MIG will summarize key findings and discussion points of this meeting in a summary. The meeting will be attended by one MIG facilitator and one notetaker.

Deliverables:
• Attend and facilitate in-person City StaS Meeting (2 MIG staS) • Draft and Final City StaS Meeting Agenda (MS Word Document) • Strategic Plan Framework and Process Presentation (PowerPoint) and Strategic Plan Definitions (MS Word Document)
• Summary of key findings and discussion points (MS Word Document) and wallgraphic (PDF)

1.4 City Council Priority-Setting Retreat
MIG will design and facilitate a half-day (four hours) retreat for City Council members to share their long-range vision, goals, desired outcomes, and near-term priorities. The retreat will include facilitated activities and exercises that will explore the City Council’s ideas and opportunities related to Duarte’s identity, sense of place, activation and the built

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MIG, Inc.

January 22, 2025
3 environment, economic development, fiscal sustainability, community satisfaction, internal processes, and other topics identified through the interviews.

MIG will define the retreat objectives and design the agenda, presentation materials, and facilitation approach in coordination with the City Project Management Team. The approach will include recommendations for including city staS in the presentations. MIG will serve as facilitator for the retreat and will record comments during discussions on large wallgraphics in real time. City staS will coordinate the date and time for the retreat and determine the location. City staS will be responsible for noticing the meeting. After the retreat, MIG will summarize the key findings and discussion points in a summary. Themes from this discussion will be used to develop the draft Vision, Mission and Strategic Issue Areas (Task 2.1).

Deliverables:
• Draft and final City Council Priority-Setting Retreat Agenda (MS Word Document) • Strategic Plan Framework and Process Presentation (PowerPoint) and Strategic Plan Definitions (MS Word Document)
• Summary of key findings and discussion points (MS Word Document) and wallgraphic (PDF)

1.5 Community and City StaI Questionnaires
MIG will design a web-based questionnaire focusing on understanding the community’s ideas for the future of Duarte. The questionnaire will balance aspirational questions to learn about the community’s vision and what they think makes Duarte special, with more specific prompts to elicit feedback about issues, concerns, and opportunities that are important to residents, businesses, and visitors. Once approved by the City Project Management Team, MIG will translate the questionnaire to Spanish. MIG will provide a digital file for the City to produce print copies and place at public facilities and local businesses. MIG will design a digital City staS or volunteers will be responsible for entering the responses of any paper copies of the questionnaire into the digital platform. The City Project Management Team will review and provide feedback on the draft questionnaire.

MIG will adapt the community questionnaire to develop one designed to engage City staS about their thoughts and recommendations related to the City’s draft vision, mission, strategic issue areas and goals. The questionnaire will also gather input about what City employees value about working in Duarte, how they see their work as part of the larger organization, learn about how they see the strengths and challenges of their department

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MIG, Inc.

January 22, 2025
4 and the larger organization of the City, and what their vision for the City looks like going forward. MIG will provide a draft set of questions for review by the City Project Management Team, following the first Executive Management Team Meeting and City Council retreat.

Once approved, the City Project Management Team will share the link with City staS.

MIG will provide charts and graphs and the raw data of the questionnaire results for the Community and StaS Questionnaires. Findings from these results will be used to inform the draft Vision, Mission and Strategic Issue Areas.

Deliverables:
• Draft and Final Community and City StaS Questionnaire (MS Word) • Digital Link to Questionnaires
• Digital file Community Questionnaire (English and Spanish) • Charts and graphs of results (MS Word Document)
• Community and City StaS Questionnaire Raw Data (Excel data file)

1.6 Community Tabling and Pop-up Activities
MIG proposes a set of three (3) pop-up outreach events to publicize the City’s strategic planning process and gather input from Duarte community members and business owners about their vision for the City of Duarte in 2050, and their needs and ideas for the future.

MIG will develop an interactive activity to elicit feedback from the community. A QR code will be prominently displayed to direct people to the community visioning questionnaire.

Paper copies of the questionnaire will also be available for those who feel more comfortable providing their responses in written form. Activities might include pop-ups at the farmers market, community center, library, high school, shopping centers, downtown, and other key community locations and events. Two MIG staS will be present at each event.

MIG will integrate the themes heard at these events into the Vision statement, Strategic Issue Areas, and Goal Statements.

Deliverables:
• Pop-Up Activity Attendance (2 MIG StaS at 3 events)
Phase 2: Strategic Plan Framework
The Strategic Plan Framework is the organizing structure for the Strategic Plan document. It includes the Vision and Mission statements which are used to define the direction of work under the plan. The Strategic Plan Framework also includes a set of measurable goals,

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MIG, Inc.

January 22, 2025
5 defined in this document as Strategic Issue Areas, which serve as the broad themes of the work the city hopes to or needs to focus on going forward. A Goal Statement helps to define what the City intends to achieve for each of the Strategic Issue Areas. What we learn from the City Council Priority Setting Retreat and the City StaS Meeting, as well as from all of the activities in Phase 1, will inform the development of the Strategic Plan Framework.

Developing additional Strategic Plan elements, such as department-level goals, and the benchmarks, projects, initiatives and timetable that will be a part of the City’s implementation plan, take place in Phases 2 and 3.

2.1 Draft Vision, Mission and Strategic Issue Areas
After synthesizing the feedback collected during Phase 1, MIG will develop concise drafts of the Mission and Vision Statements, and Strategic Issue Areas and draft Goal Statements for each Strategic Issue Area and Draft Goal Statements for each Strategic Issue Area for review by the City Project Management Team. MIG will work with the City Project Management Team to create a process for reviewing these drafts by City department leadership.

Deliverables:
• Draft Mission, Vision, Strategic Issue Areas and Goal Statements (MS Word Document)

2.2 Strategic Plan Framework
MIG will use the feedback from the City’s Project Management Team meeting to prepare a revised draft Strategic Plan Framework in a Word Document that includes the following elements— Vision and Mission statements, Strategic Issue Areas, and Goal Statements for each Strategic Issue Area.

The Word document will include the draft text for each of these four elements, as well as a graphic of how these elements fit together as the Strategic Plan Framework.

The City Project Management Team will provide MIG with one consolidated set of comments and MIG will revise to include in a revised, final version of the Strategic Plan Framework as a Word Document.

Deliverables:
• Draft and Final Strategic Plan Framework (MS Word Document) Phase 3: Strategic Plan

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6 3.1 Draft Implementation Plan, with Draft Benchmarks, Timetables and Department Short- and Long-Term Goals
MIG will develop a draft version of the implementation plan, based on feedback provided by the City’s Project Management Team. This will include draft benchmarks for each Strategic Issue Area, department-level short- and long-term goals, and the timetables and set of projects and initiatives for each Strategic Issue Area that will make up the City’s Implementation Plan and each department’s action plan.

MIG will provide this draft for review by the City Project Management Team, as a Word Document. The City Project Management Team will provide MIG with one consolidated set of comments and MIG will revise these based on the feedback.

Deliverables:
• Draft and Revised Draft Implementation Plan, with Benchmarks, Timetables and Department Short- and Long-Term Goals (MS Word Document)

3.2 Draft Strategic Plan and Implementation Plan
MIG will develop the content for a final draft of the Strategic Plan, which will include revised versions of the Strategic Plan Framework—Vision and Mission Statements, Strategic Issue Areas and Goal Statements and definitions for each of these elements. The final draft will also include an introduction and overview of the process to develop the strategic plan. It will also include the revised draft of the Implementation Plan—the benchmarks, short- and long-term goals, timetables and set of projects and initiatives for each Strategic Issue Area.

This will delineate actions specific to the city departments.

MIG will provide this content in a Word Document for review by the City Project Management Team. The City Project Management Team will provide MIG with one consolidated set of comments and MIG will revise these based on the feedback.

Deliverables:
• Draft Strategic Plan and Implementation Plan Content (MS Word Document)

3.3 Final Strategic Plan
MIG will make one more round of text edits after review by the City Project Management Team based upon one set of consolidated comments. MIG will revise the Strategic Plan draft document and deliver the final Strategic Plan as a Word Document for final review by the City Project Management Team. MIG will make one final revision to the final Strategic Plan Word Document. MIG will provide Word and PDF files of the final Strategic Plan to the City Project Management Team for printing and posting to the City website.

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MIG, Inc.

January 22, 2025
7 Deliverables:
• Draft and Final Strategic Plan (MS Word and PDF files)

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January 22, 2025
8 Optional Tasks
Task A (Optional) Draft Strategic Plan Presentation at City Council Workshop MIG will develop a short presentation for the City Council to review the elements of the Draft Strategic Plan Framework and the set of goals, benchmarks and timeline that will be part of the implementation plan for each of the Strategic Plan’s Strategic Issue Areas.

During this workshop MIG will facilitate a brief discussion with City Council members about their expectations for report backs from city staS on progress, as well as the future timeframe to consider revising and updating the Strategic Plan.

Deliverables:
• Attendance at City Council Workshop
• Strategic Plan presentation, City Council Workshop (PowerPoint file) Task B (Optional) Strategic Plan Implementation Dashboard MIG will meet with the City Management Team to review the key performance indicators included in the implementation section of the Strategic Plan to develop the approach for designing a dashboard to track the city’s progress with implementing priorities. Once these are confirmed, MIG will propose a digital platform for hosting the dashboard data. The tool will be graphically rich and interactive for the public to review the city’s progress. MIG will use data provided by the city to develop a set of spreadsheets that will be integrated into the platform. This task assumes MIG will initiate the subscription on behalf of the city and transfer the administration of the account to the city at the close of the professional services agreement. MIG will train one key city staS person identified by the City Management Team on how to use the tool.

Deliverables:
• Dashboard Approach and Platform Recommendation
• Data Spreadsheets (Excel)
• Draft and Final Digital Dashboard
Task C (Optional) Graphically Designed Strategic Plan
MIG will design a graphically rich version of the Strategic Plan for printing by the city and posting to the website. The MIG design team will meet with the City Management Team to discuss and confirm the approach to the design including the use of the city’s brand, orientation, types of imagery to include, targeted messaging, shelf life, etc. MIG will graphically design a draft Strategic Plan for review by the City Management Team. This draft will be revised based on one set of consolidated edits from the city. MIG will provide the

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MIG, Inc.

January 22, 2025
9 revised draft graphic layout of the Strategic Plan for final review by the city. Following this final review and comment, MIG will provide a print ready file of the Strategic Plan. A PDF and native InDesign files will also be provided to the city.

Deliverables:
• Design Meeting
• Draft Graphically Designed Strategic Plan (PDF)
• Final Draft Graphically Designed Strategic Plan (PDF) • Draft Graphically Designed Strategic Plan (Print Ready, PDF, InDesign)

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EXHIBIT B
Fee Schedule
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City of Duarte I Strategic Planning Services
e s t i m a t e d p r o j e c t c o s t
MIG, Inc.

E. García
Principal-in-Charge
S. Pavón
Strategic
Planner
Web Tool
Developer/
Graphic
Designer
G. Sharrow
Communit
y
Planner
B. Lu-Jones
Senior Project
Associate
S. Perez Rojas
Project
Associate
Project
Assistan
t
Hrs@ $235 Hrs@ $150 Hrs@ $145 Hrs@ $200 Hrs@ $135 Hrs@ $110 Hrs@ $100 MIG
Labor Totals
MIG Professional
Direct Fees
Costs Totals
Task 1: Citywide Visioning

1.1 Project Initiation and Project Management 24 $5,640 4 $600 $0 $0 32 $4,320 $0 12 $1,200 72 $11,760 $100 $11,860

1.2 City Council Interviews (7) 8 $1,880 0 $0 $0 $0 8 $1,080 $0 $0 16 $2,960 $0 $2,960

1.3 City Staff Meeting 8 $1,880 0 $0 $0 $0 22 $2,970 $0 2 $200 32 $5,050 $0 $5,050

1.4 City Council Priority-Setting Retreat 16 $3,760 2 $300 $0 $0 32 $4,320 2 $220 2 $200 54 $8,800 $100 $8,900

1.5 Community and City Staff Questionnaires 4 $940 0 $0 $0 $0 32 $4,320 40 $4,400 $0 76 $9,660 $400 $10,060

1.6 Community Tabling and Pop-up Activities 2 $470 0 $0 $0 $0 24 $3,240 32 $3,520 $0 58 $7,230 $200 $7,430 Subtotal 62 $14,570 6 $900 0 $0 0 $0 150 $20,250 74 $8,140 16 $1,600 308 $45,460 $800 $46,260 Task 2: Strategic Plan Framework

2.1 Draft Vision, Mission and Strategic Issue Areas 4 $940 2 $300 $0 $0 16 $2,160 $0 $0 22 $3,400 $0 $3,400

2.2 Strategic Plan Framework 4 $940 2 $300 $0 $0 16 $2,160 $0 $0 22 $3,400 $0 $3,400 Subtotal 8 $1,880 4 $600 0 $0 0 $0 32 $4,320 0 $0 0 $0 44 $6,800 $0 $6,800 Task 3: Strategic Plan

3.1 Draft Implementation Plan, with Draft Benchmarks, Timetables and Department Short- and Long-Term Goals
8 $1,880 2 $300 $0 4 $800 20 $2,700 $0 $0 34 $5,680 $0 $5,680

3.2 Draft Strategic Plan and Implementation Plan 4 $940 2 $300 $0 $0 16 $2,160 $0 $0 22 $3,400 $0 $3,400

3.3 Final Strategic Plan 2 $470 0 $0 $0 $0 16 $2,160 4 $440 2 $200 24 $3,270 $0 $3,270 Subtotal 14 $3,290 4 $600 0 $0 4 $800 52 $7,020 4 $440 2 $200 80 $12,350 $0 $12,350 SUBTOTAL 84 $19,740 14 $2,100 0 $0 4 $800 234 $31,590 78 $8,580 18 $1,800 432 $64,610 $800 $65,410 10% Markup (Direct Costs/Administrative) $80
TOTAL PROJECT COSTS $65,490
Optional Tasks
Task A (Optional) Draft Stratgic Plan Presentation at City Council Worksho $3,600 Task B (Optional) Strategic Plan Implementation Dashboard $14,800 Task C (Optional) Graphically Designed Strtategic Plan $4,450 Optional Tasks Subtotal $22,850
Optional Tasks - detail
Task A (Optional) Draft Stratgic Plan Presentation at City Council Worksho 8 $1,880 0 $0 0 $0 0 $0 12 $1,620 0 $0 0 $0 20 $3,500 $100 $3,600 Task B (Optional) Strategic Plan Implementation Dashboard 2 $470 0 $0 48 $6,960 1 $200 12 $1,620 45 $4,950 1 $100 109 $14,300 $500 $14,800 Task C (Optional) Graphically Designed Strtategic Plan 2 $470 0 $0 20 $2,900 0 $0 8 $1,080 0 $0 0 $0 30 $4,450 $0 $4,450 MIG, Inc. City of Duarte - Strategic Planning Services | Fee Proposal

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EXHIBIT C
Insurance Requirements
A. Insurance Required
(1) Commercial General Liability insurance in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage.
(2) Automobile Insurance covering bodily injury and property damage for all activities of Consultant arising out of or in connections with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles in an amount not less than $1,000,000 combined single limit for each accident. (3) Workers’ Compensation Insurance providing statutory benefits as required by California law.
(4) Employer’s Liability Insurance with limits in an amount not less than $1,000,000.
(5) Professional Liability or Errors and Omissions Insurance designed to protect against acts, errors, or omissions of Consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement, and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the Services required by this Agreement.

B. All insurance policies required hereunder, except the workers’ compensation insurance, shall comply with the following requirements:

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(1) All insurance shall be written by insurers that are admitted and licensed to do business in the State of California and with A.M. Best’s rating of A- or better and a minimum financial size VII in accordance with the latest edition of Best’s Key Rating Guide. (2) The policies shall be endorsed to name City and its officers, officials, employees, agents, and volunteers as additional insureds. (3) All of Consultant’s insurance: (i) shall contain no special limitations on the scope of protection afforded to the additional insureds; (ii) shall be primary insurance and any insurance or self-insurance maintained by the additional insureds or any of them shall be in excess of Consultant’s insurance and shall not contribute with it; (iii) shall be “occurrence” rather than “claims made” insurance; (iv) shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability; (v) shall prohibit Consultant from waiving the right of subrogation prior to a loss except for professional liability; and (vi) shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured. (4) City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days’ advance written notice of such change.

C. Consultant shall renew the required coverage annually as long as City or its employees or agents face an exposure from Consultant’s operations pursuant to this Agreement.

Termination of this obligation shall survive the termination or expiration of this Agreement and shall not be effective until City executes a written statement to that effect.

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Strategic Planning
Services

CITY OF DUARTE
21 Miller Alley, Suite 210 | Pasadena, CA 91105
(626) 744-9872 | www.migcom.com
Proposal | December 5, 2024

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City of Duarte | Strategic Planning Services A.3

ATTACHMENTS

RFP SUBMITTAL CHECKLIST

1. Submittal Checklist

2. Vendor Information Form

3. Proposal

4. Acknowledge Insurance Requirements
Bidder acknowledges the review of, and agreement to comply with the City’s insurance requirements.
______________________________
Authorized Signature

5. Acknowledge Workers’ Compensation Insurance Requirements Bidder acknowledges the review of, and agreement to comply with the statutory Workers’ Compensation insurance requirements.
______________________________
Authorized Signature

6. Acknowledge City Business License Requirement
Bidder agrees to comply with the City’s business license requirement. ____________________________
Authorized Signature
11

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A.4 City of Duarte | Strategic Planning Services

VENDOR INFORMATION FORM
Legal Contractual Name: _______________________________________ Mailing Address: _____________________________________________ Contact Person & Title: ________________________________________ E-mail Address: ______________________________________________ Phone: _____________________________________________________ Your Firm is: (check one)
☐ Corporation ☐ Limited Liability Partnership
☐ Partnership ☐ Sole Proprietorship
☐ Individual ☐ Joint Venture
If corporation, incorporated under laws of the State of: ______________ Names of Individuals with Authorization to sign contracts (Corporations and Partnership require at least two signatures):
___________________________________________________________ ___________________________________________________________ Federal Tax Identification Number: ______________________________ City of Duarte Business License Number: _____________________ (Duarte business license will be required of the successful Proposer) 12 Moore Iacofano Goltsman, Inc. (MIG)
21 Miller Alley, Suite 210 | Pasadena, CA 91105
Esmeralda García, Principal
[email protected]
(626) 744-9872, ext. 3010
CA
X
Esmeralda García, Principal
Daniel Iacofano, CEO, President
94-3116998
MIG will renew its City Business License if selected.

Page 117 of 322 ends

PLANNING / DESIGN / COMMUNICATIONS / MANAGEMENT / TECHNOLOGY / SCIENCE 21 Miller Alley, Suite 210
Pasadena, CA 91105
(626) 744-9872
www.migcom.com

CALIFORNIA

BERKELEY, FULLERTON,

LOS ANGELES, PASADENA,

RIVERSIDE, SACRAMENTO,

SAN DIEGO, SAN JOSE,

AND SONOMA

COLORADO
DENVER

NEW YORK

BROOKLYN
OREGON

PORTLAND
TEXAS

SAN ANTONIO

WASHINGTON

SEATTLE
December 5, 2024
Andres Rangel, Assistant to the City Manager / PIO
City of Duarte
Email: [email protected]
Re: Proposal for the City of Duarte Strategic Planning Services Dear Andres Rangel and Selection Committee Members:

The time is now to develop a new and lasting vision for the City of Duarte that incorporates recent efforts to plan for a town center along Huntington Drive, and new community amenities near the Metro L line station and in the Westminster senior living community, all of which have been supported by MIG. The City must also consider and address ongoing community needs related to affordable housing access, neighborhood safety, attracting new businesses and well-paying jobs for residents, and supporting youth and seniors, among many other issues affecting municipalities in the region. A deeply rooted and committed City Council can lay the groundwork for a visionary plan that builds upon its motto as the “City of Health,” and determine what the Duarte of the future will be known for.

Thank you for considering MIG, Inc., as your consultant to lead the development of the City’s Strategic Plan. We are passionate about the role strategic planning can play to: measurably improve cities and organizations; to better advance their missions and achieve desired outcomes; and invigorate and unite City leadership, staff, and community members around a clear and meaningful path forward.

MIG has extensive experience working with cities, municipal agencies, and other organizations with limited budgets yet expansive to-do lists. If selected, MIG will facilitate a strategic planning process that engages City leaders, department staff, and community members in authentic and consequential conversations about constructing and operationalizing a visionary strategic plan for the next decade and beyond. Our proposed scope includes visioning and goal setting activities with the City Council and community members, as well as work sessions with City leaders and their teams to think collaboratively about how to streamline work activities, improve service delivery, and deliver on the key priorities of the City, all while understanding the need to adhere to the budget.

MIG will help to produce a plan that provides clear direction, supports synergies and cost savings, gets results, and strengthens the City’s commitments to service, community, quality of life, and fiscal responsibility. Our approach to strategic planning is collaborative, flexible, and creative. We look forward to the opportunity to work with you to strategically align an approach that will create a harmonious fit with your planning needs.

We are committed to perform the work as scheduled. The cost proposal included in this proposal will remain valid for a minimum period of 30 days. I will be MIG’s primary point of contact for the City regarding this proposal and all project-related matters to be managed from our Pasadena office. If you have any questions, please feel free to reach out to me at 626-744-9872, ext. 3010, or [email protected]. We look forward to this exciting opportunity with the City of Duarte.

Sincerely,
Esmeralda García
Principal-in-Charge

Page 118 of 322 ends

TABLE OF CONTENTS
Firm Experience 1
Project Team 6
Project Understanding and Approach 13
Scope of Services and Methodology 15
Schedule 23
Cost Proposal 24
Appendix – Additional Work Examples 25

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City of Duarte | Strategic Planning Services 1
Firm Experience
MIG is at the forefront of innovation. We are leading
local, regional, and national planning and design
initiatives to improve accessibility and equity; engage, educate, and empower people through participatory
processes; facilitate strategy development for social
change; create playful and inclusive communities;
reimagine streets and repurpose infrastructure;
revitalize cities and restore ecosystems; and promote
environmental stewardship by recognizing that
the health of the natural and built world is mutually
dependent.

For over four decades, MIG has worked closely with
cities and other public agencies throughout the United
States to create effective strategic plans for change and improvement. These change efforts manifest in clear
direction, dynamic organizational models, equitable
and defensible decision-making, fiscal leveraging,
collaborative systems, healthier places, and stronger
individuals, families, and communities. Our dedicated
staff has the experience to design and implement
processes based on a thorough exploration of lessons
learned, existing conditions, and future opportunities
and trends. Our experience cuts across a wide range
of public, nonprofit, and private sector contexts, which contributes to our breadth of knowledge, creativity, and contextual understanding.

About MIG
MIG, Inc., improves, adapts, and creates organizations, environments, and tools for human development. We
are a community of designers, planners, engineers,
scientists, and storytellers who engage people in
creative problem-solving and collective action. We
believe that the physical and social environment around us have a profound impact on our lives, and this belief shapes the principles that guide our work:
» Communities can plan their own futures.
» The world needs an ecological perspective.
» Great projects work for everyone.
» Elegant design inspires new thinking.
» Every project presents an opportunity to advance
racial and social equity.
» All work must be context driven.

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2 City of Duarte | Strategic Planning Services

PROJECT DETAILS
Location: Downey, CA
Client: City of Downey
Reference:

Roger Bradley,
City Manger
(562) 904-7284
[email protected]
Project Team
Involvement:

Esmeralda García
Stephanie Lane Pavón
Dates: February–
June 2024
Cost: $67,890
See the Plan here
The City of Downey is situated in the heart of Los Angeles County where residents enjoy local amenities, diverse shopping, and entertainment options while being in proximity to regional destinations. In 2012, the Downey City Council established five goal areas to organize the City’s priorities for the coming years—Fiscal Responsibility; Economic Vibrancy; Efficiency and Adaptability; Quality of Life, Safety and Infrastructure; and Public Engagement. Ten years on, these themes continue to provide a framework for City leadership as Downey looks at new ways to improve and innovate City services, promote the City as a destination, support a family-centered community, and remain on sound financial footing. Looking toward 2030, the City Council and department leaders decided the time was right to identify a shared community vision, confirm City goals, and clarify priorities to propel Downey forward into the next decade.

Working with Downey officials, decision-makers, and stakeholders, MIG developed a strategic plan to guide the City’s activities for the next five years. The Downey Strategic Plan serves as a tool to keep City initiatives, strategies, and projects to meet Council priorities, and keep the overall City government is accountable in meeting community needs. The plan is also integrated with the City’s annual budget development, the capital project planning process, and other plans and programs to align strategies with resources to deliver successful outcomes.

The success of the Downey Forward 2030 Strategic Plan is a testament to the active participation and feedback from the community. From January to June 2024, MIG engaged with the City Council, community members, businesses, and City department leaders through interviews, working sessions, community events, and employee and community surveys.

Through these outreach efforts, MIG gathered diverse perspectives that shaped this plan. MIG joined several community events to talk to Downey residents, and business owners about their vision for the future of the City and held several working sessions with City department leaders to discuss their work and needs to continue to successfully serve the community. All members of the Downey community were invited to take an online survey, asking what was important to them and how they saw the future of the City.

Downey Forward 2030 Strategic Plan
CITY OF DOWNEY | 2030 DOWNEY FORWARD | STRATEGIC PLAN
3 DEMOGRAPHICS
Population
113,052
Median Age

36.5 Median Household
Income
$84,236
Total Households
34,788
Race/Ethnicity
Age Distribution
Under 14 years
15 to 24 years
25 to 44 years
45 to 64 years
65 + years
18%
14%
29%
26%
13%
Hispanic or Latino (of any race)
White alone
Black or African American alone
American Indian & Alaskan Native alone
Asian alone
Native Hawaiian & Other Pacific Islander alone
Some Other Race alone
Two or More Races

76.7%

9.4%

3.7%

0.1%

8.8%

0.1%

0.2%
1%

STRATEGIC PLAN FRAMEWORK
Downey is a charming mid-size city that feels like a small town.

The City’s neighborhoods are attractive, safe and tranquil, and provide opportunities for residents of all ages to set down roots and feel connected to the social and family networks.

We celebrate and embrace our rich history and varied cultures.

Our strong sense of community drives our spirit of service and coming together.

We continue to take pride in our foundation in science and aerospace and promote its VLJQL²FDQFHIRURXUFRPPXQLW\DQGWKHUHJLRQ
Our commercial corridors are active with diverse opportunities for all to shop and enjoy entertainment for families and residents of all ages.

We value the premier community facilities, parks, educational venues, vibrant performance VSDFHVDQGRIIHULQJVWKDWIXO²OOWKHQHHGVRIWKHGLYHUVHJURXSVLQRXUFRPPXQLW\

COMMUNITY VISION AND VALUES
Proudly committed to continuously improving the quality of life for the Downey community by providing excellent service in a professional, ethical, and responsible manner.

MISSION
Fiscal Responsibility
Maintain a Financially Stable Local Government.

GOALS
Economic Vibrancy
Support community needs through a stable, vibrant and diverse local economy.

Efficiency and Adaptability
Create an environment where new process and programs are encouraged and are used to improve internal and external services.

Quality of Life, Safety and Infrastructure
Foster a safe community through key investments and provide inclusive, diverse community programs and activities.

Public Engagement
Cultivate a trustworthy and participatory local government through equitable, transparent, and effective processes.

City of Downey 2030 Strategic Plan | Strategic Priorities | 6/20/2024 | 12 GOAL D: QUALITY OF LIFE, SAFETY AND INFRASTRUCTURE
Foster a safe community through key investments and provide inclusive, diverse community programs and activities.

Metrics
x Number of completed CIP projects/plans
x Increased square footage for green space
x Reduced crime statistics
x Effective use of resources to address homelessness
x Reduction in individuals experiencing homelessness
Strategic Priority/Actions
Timeline
Lead Support Partners Short
1 Yr.

Med
2-3 Yrs.

Long
3-5 Yrs.

STRATEGIC PRIORITY

1. Continue to prioritize public safety by providing safe access to public facilities, expanding neighborhood safety programming, and implement measures to combat homelessness within our community.

D.1.1 Enhance security monitoring at City facilities. X IT D.1.2
Pursue and complete Fire Service Accreditation
and establish a Strategic Plan for the Fire
Department in the process.

X FIRE
D.1.3
Identify places in the City that require improved
street lighting for improved public safety and
develop a long-term installation plan. * X PW PD
CITY OF DOWNEY | 2030 DOWNEY FORWARD | STRATEGIC PLAN
29 2 Expand community outreach to identify additional community nee Д Establish systems to ensure all City
information, literature, and outreach is
engaging and responds to the communication
needs of residents of all abilities.

Д Complete a Community Satisfaction
Survey to monitor community support and
satisfaction of Strategic Plan outcomes and
to objectively gather community opinions,
preferences, and satisfaction of City services.

Д Ensure the City is telling its story and
leverage social media platforms.

Д Develop an outreach and engagemen
strategy to determine if services are
addressing the needs of Downey’s div
community including families, younge
residents, and retirees.

GOAL 5: PUBLIC ENGAG

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City of Duarte | Strategic Planning Services 3
eds.

nt
verse
er age
GEMENT
GOAL B: COMMUNITY INVESTMENT
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.

Actions
Timeline
Lead/Co-Lead Support Partners Short
0-1 Yrs
Medium
1-2 Yrs.

Long
2-5 Yrs.

Action B-1
Develop an Electric Vehicle transition plan to comply
with upcoming state mandate and include consideration
of providing publicly accessible charging stations X PW/Engin Finance Action B-2
Develop an entryway, medians, and lighting master plan
to provide appealing gateways to the City X PW/Engin Econ Dev Dev Services
Action B-3 Develop a wilderness trail plan X PW/Engin
Dev Services
Action B-4
Implement the Wilderness Trail Plan by identifying
designated access points including providing necessary
signage and public improvements
X PW/Engin
Action B-5 Complete a dog park in the southern part of the city X X PW/Engin Action B-6
Improve and expand Chuperosa Lane to become a point
of pride in Cathedral City X X X Econ Dev PW/Engin
Dev Services
Action B-7
Maximize the use of existing resources to include
underutilized parks and the library to support goals with the budget we have X CMO PW/Engin
Strategic Plan Framework
Our Mission
Values
Vision
Goals

COMMUNITY INVESTMENT FISCAL STABILITY AND

SUSTAINABILITY

INNOVATION

SERVE THE COMMUNITY

WITH PRIDE AND

DEDICATION

SAFETY EMBRACING, INCLUSIVE

COMMUNITY

SAFETY COMMUNITY
PRIDE

INCLUSIVENESS COMMUNITY

INVESTMENT

DIVERSITY CULTURE

OF SERVICE INNOVATION
BEYOND

TECHNOLOGY
Cathedral City is a safe, family-oriented community that values, respects, and supports human differences and diverse perspectives. We strive to be a vibrant, progressive, enterprising, and visually attractive community. Our diverse housing options and vibrant businesses attract residents and visitors who choose Cathedral City for its culture, arts, special events, and natural resources.

City of Cathedral City 5 year Strategic Plan | 5

PROJECT DETAILS
Location:

Cathedral City, CA
Client: City of
Cathedral City
Reference:

Charlie McClendon,
City Manger
(760) 770-0387
CMcClendon@
cathedralcity.gov
Project Team
Involvement:

Esmeralda García
Dates: September
2022–March 2023
Cost: $25,880
See the Plan here
In November 2022, Cathedral City began an inclusive and collaborative process to solicit input from the community, City Council, and City staff for development of its 5-Year Strategic Plan. The Strategic Plan is the product of education and solicitation of City Council thoughts and priorities, City staff review and collaboration, and community opinions and preferences. Department work programs include action plans, projects, and initiatives to support and achieve Strategic Plan Goals and Objectives—Serving the Community with Pride and Dedication; Community Investment; Fiscal Stability and Sustainability; Innovation; Safety; and Embracing an Inclusive City. Broad performance metrics are also identified to track progress and measure achievement of desired outcomes.

In addition to assisting with development of the Strategic Plan, MIG was asked to provide facilitation services for its preparation. The broad outreach and collaborative process of gathering important inputs and data, informed development of the Strategic Plan. Important "inputs" incorporated into the visioning and goal-setting efforts involved: assessing the current business climate, demographic changes and trends, new and/or emerging legal and regulatory mandates, challenges and opportunities created by current and emerging technologies, legislative mandates, and evolving customer needs and expectations. The MIG team conducted a series of activities to educate City leadership and staff on the primary elements of a strategic plan and the importance of having a long-term perspective for service delivery and budgeting. Feedback from an objective, scientifically based community survey was central to this effort and served to inform and validate community attitudes towards City services; public infrastructure; and resident priorities, opinions, and concerns. The collective input and themes that emerged from the Community Survey and workshops conducted with City Leadership, Executive Management, and City operations staff, resulted in review and affirmation of the City’s existing Mission Statement as well as the development of Values, Vision, Goals, and Objectives.

The City Council unanimously approved the 5-Year Strategic Plan in April 2023.

Cathedral City 5-Year Strategic Plan

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4 City of Duarte | Strategic Planning Services
CITY OF ROSEMEAD 2 0 3 0 S T R A T E G I C P L A N 1

IMAGINE

ROSEMEAD

CITY OF ROSEMEAD
2030 STRATEGIC PLAN

PREPARED BY
CITY OF ROSEMEAD 2 0 3 0 S T R A T E G I C P L A N 4

ELEMENTS OF THE STRATEGIC PLAN
The City of Rosemead Strategic Plan includes the following elements:

Values
Shared beliefs that reflect what the community considers significant and important.

Vision
A desired end state and
preferred future.

Mission
The purpose and associated
responsibilities of the city as
an organization.

Goals
Statements of direction toward
the city’s desired future.

Actions
A prioritized list of steps
needed to accomplish goals
and objectives.

Objectives
Specific statements of action
about what the city hopes to
achieve.

Action Plan
Identifies a timeframe for
completing actions, responsible
parties, and required resources.

CITY OF ROSEMEAD 2 0 3 0 S T R A T E G I C P L A N 7

IMPLEMENTATION
Implementing our Strategic Plan will involve all of us.

City Council will guide, and City Management Team will direct this process— Directors will coordinate and be responsible for implementing the work of each goal relevant to their department.

During each year of this Plan, the City Management Team will meet bimonthly to review actions and progress toward the Plan’s goals. City leadership will report to the City Council on a biannual basis on progress, and will coordinate a review of the Strategic Plan every two years to report back to the Rosemead community and revise and update the Plan as needed.

PROJECT DETAILS
Location: Rosemead, CA
Client: City of Rosemead
Reference: Ben Kim,
City Manager
(626) 569-2100
[email protected]
Project Team Involvement:

Esmeralda García
Stephanie Lane Pavón
Dates: April 2021–
November 2021
Cost: $59,905
See the Plan here
The City of Rosemead, a diverse and multilingual contract city in West San Gabriel Valley, prides itself on its small town feel and commitments to quality public services, fiscal responsibility, and being a welcoming and inclusive community. In 2009, the Rosemead City Council developed a strategic plan with broad community input that described the collective vision and values of the City and organized the City’s work into several priority areas, including improving and expanding City services and infrastructure, making the City a destination for business, and leading with a sound fiscal policy for a contract City with finite resources.

The beginning of a new decade and new City Council members provided an opportunity to revisit the themes and goals of Vision 2020 and imagine Rosemead forward into the next decade to 2030. MIG developed a strategic planning process to revisit and expand upon the current values and goals that drive the City’s work, centering the vision and priorities of the City Council, as well as department leaders, staff, and the community. During the height of the pandemic, MIG facilitated visioning workshops with the Council, held a pop-up workshop at the farmer’s market, supported a social media campaign, and developed two digital questionnaires asking employees, residents, and stakeholders what mattered most to them about safety, the economy, infrastructure, and public services, and what they imagined the City would look like in 10 years.

MIG facilitated several work sessions with an expanded City leadership team, which allowed frontline staff to share in discussions about the future of their work and take an integrated approach, often across departments, about what the City could do to fulfill its goals, especially given limited funds and staff time. MIG synthesized the proposals from these sessions with City Council member priorities and broader community feedback into the Strategic Plan with eight goal areas, each with priority actions to be implemented by department leads over short-, medium-, and long-range timeframes in the next decade.

Rosemead Strategic Plan

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City of Duarte | Strategic Planning Services 5

PROJECT DETAILS
Location: San Mateo
County, CA
Client: C/CAG
Reference:

Sean Charpentier,
C/CAG Executive
Director
(650) 599-1409
scharpentier@
smcgov.org
Project Team
Involvement:

Kate Welty
Stephanie Lane
Pavón
Dates: December
2023–October 2024
Cost: $118,622
See the Plan here
MIG worked with the City/County Association of Governments of San Mateo County (C/CAG) to develop a strategic plan that will guide the agency’s work over the next three to five years.

C/CAG is a hub for local decision-makers. Half of all the elected officials in San Mateo County serve on C/CAG’s Board or Committees, creating a unique forum for countywide collaboration on issues that impact quality of life—including transportation, land use and airport compatibility, stormwater management, and energy and environment/climate. Yet, with a small staff, a growing list of priorities, and ongoing funding challenges, C/CAG’s capacity is stretched.

MIG led a formal strategic planning process to re-examine C/CAG’s purpose, priorities, policy directions, and organizational structure. Recognizing that C/CAG’s strength lies in its ability to build consensus among a diverse range of players, the Strategic Plan is focused on advancing shared values, including equity, collaboration, innovation, and sustainability. The Strategic Plan outlines five key goals, each accompanied by ongoing responsibilities, specific objectives, and performance measures:
» Transportation: Plan, fund, implement, and maintain a robust multimodal transportation system that is safe, connected, equitable, accessible, and environmentally sustainable. » Stormwater Management: Manage stormwater as a resource, meet Regional Stormwater Permit requirements, and reduce climate risk through promotion of green infrastructure and an integrated watershed management approach.
» Energy, Environment, and Climate: Support water and energy conservation efforts and improve environmental quality and community resilience to climate change throughout San Mateo County.
» Land Use and Airport Compatibility: Meet the County’s housing and economic development goals while addressing airport safety impacts.
» Finance and Administration: Secure adequate funding and maintain effective organizational systems to support C/CAG’s mission.

Outreach for the Strategic Plan involved gathering input from a diverse group of stakeholders, including C/CAG staff, management, the Board, and community partners. This collaborative approach allowed the Plan to reflect a broad range of perspectives and needs.

C/CAG Strategic Plan
City/County Association of Governments of San
Mateo County (C/CAG) is proud to present its first-ever Strategic Plan. The 2024-2029 Strategic Plan sets a
clear and actionable roadmap for C/CAG, focusing on
critical areas that affect the quality of life in San Mateo County. Through targeted goals, strategic initiatives,
and strong partnerships, C/CAG is committed to
driving positive change, addressing current and future
challenges, and ensuring a resilient and prosperous
future for all communities within the County.

Created with the guidance and input of many
stakeholders—including C/CAG members, staff, and
community partners—the Strategic Plan highlights
C/CAG’s commitment to collaborative, sustainable, and
equitable solutions for countywide challenges. Through
the planning process, C/CAG conceptualized, defined,
and organized its purpose, charge, and priorities for the next five years. At the core of the process is the Strategic Plan Framework, which lays out the organization’s
mission, core values, and vision statements.

The Strategic Plan will be reviewed biennially by
the C/CAG Board to assess progress, identify
challenges, and make necessary adjustments.

A detailed work plan template will be used
by C/CAG staff to monitor and report on the
implementation of goals and objectives, ensuring
accountability and alignment with long-term
strategies.

C/CAG invites all San Mateo County
stakeholders—including residents, communitybased organizations, local governments, and funders—to actively engage with its initiatives.

Participation in Board and committee meetings,
advocacy, collaboration on local projects, and
staying informed through the C/CAG website are
encouraged. By working together, we can create a
sustainable, thriving future for San Mateo County.

Executive Summary
Mission, Vision, and Core Values

CORE VALUES

MISSION
C/CAG provides a collaborative forum
for all jurisdictions in San Mateo County
to pursue our goals for a safe, equitable,
and accessible multi-modal transportation
network and an environmentally
sustainable, climate resilient future.

VISION
C/CAG is a leader in innovative and sustainable
mobility, climate-resilient infrastructure,
clean energy, and balanced land use, while
achieving equitable outcomes and improved
quality of life for San Mateo County’s diverse
communities.

Collaboration – We work together to
improve quality of life in San Mateo County.

Transparency – We are open and accessible
in all our communications and actions.

Equity – We take concrete steps to address
the needs of underserved communities.

Sustainability – We commit to meeting the
needs of the present without compromising
the ability of future generations to meet their
own needs.

Innovation – We are driven by continuous
improvement.

Building on these foundational elements, the Strategic Plan articulates five goals, as well as ongoing responsibilities, specific objectives, and performance measures.

1. Transportation
Plan, fund, implement, and maintain a robust multimodal transportation system that is safe, connected, equitable, accessible, and environmentally sustainable.

3. Energy, Environment, and Climate
Support water and energy conservation efforts and improve environmental quality and community resilience to climate change throughout San Mateo County.

4. Land Use and Airport Compatibility
Meet the County’s housing and economic development goals while addressing airport safety impacts.

5. Finance and Administration
Secure adequate funding and maintain effective organizational systems to support C/CAG’s mission.

2. Stormwater Management
Manage stormwater as a resource, meet Regional Stormwater Permit requirements, and reduce climate risk through promotion of green infrastructure and an integrated watershed management approach
Goals
1 2024-2029 STRATEGIC PLAN C/CAG OF SAN MATEO COUNTY 2
San Mateo County
In Phase 1 of the strategic planning process, the Project Team assessed the current conditions of San Mateo County, projected trends, and future priorities of C/CAG stakeholders, including Board and committee members, staff, and partner organizations.

Through a series of interviews, focus groups, surveys, workshops, and other conversations, stakeholders identified several critical issues affecting San Mateo County and the broader Bay Area region, many of which require a convening organization like C/CAG to help coordinate and address. Below is a brief look at these issues, challenges, and opportunities as they relate to C/CAG key work areas, including land use, transportation, stormwater management, and climate resilience.

Over the coming decades, the number
of residents and jobs in the County and
broader Bay Area region is projected
to grow substantially. San Mateo County
is home to many major employers in biotech,
information technology, and professional and
business services. Many of the industry sectors
driving the current regional economy are expected
to continue to grow, adding more jobs in San
Mateo County communities and across the Bay
Area region. The Metropolitan Transportation
Commission (MTC)’s Plan Bay Area 2050 projects
that San Mateo County communities will gain an
additional 90,000 jobs by 2050—total employment
in the County is projected to top 500,000 jobs by
that time. MTC also projects that the number of
households in San Mateo County could grow by
half (49%) by 2050, due in large part to expected
job growth.1
This means additional pressures on
an already strained housing market, roads, and
infrastructure, and on commute times.

Managing the growing commute will
be vital to help current residents, and
especially low-income residents of
color, stay in their communities. The
pandemic slowed and temporarily reversed the
levels of traffic congestion experienced by San
Mateo County commuters, some of whom travel
on roads with the greatest amounts of congestion
in the entire Bay Area region. Recent U.S. Census
estimates show that nearly one in five workers (19%)
who live in San Mateo County may be working
from home at least part of the workweek.2
But
equity analyses in recent C/CAG reports highlight
the growing disparities in commute times—lower
wage workers of color, who are more likely working
in-person service positions and have fewer options
outside of driving based upon their work schedules
and home and job locations, are spending more
time getting to work than white workers. Longer
commutes persist even for workers of color with
higher incomes and educational backgrounds,
likely due to the residential patterns of communities
which require workers of color to commute longer
work in the community
they live in
(U.S. Census American Community
Survey 5-year Estimate, 2022)
1 in 3 of San Mateo County
residents work
within the county
66% County residents, and 81% of
jobs are held by people who
live in peninsula counties
(San Francisco, Santa Clara,
and San Mateo Counties)
(See graphic below: U.S. Census, Residence
County to Workplace County Commuting
Flows, American Community Survey 5-year
Estimate, 2020)
81%
Share of all Workers Commuting to Work in San Mateo County by Workers’ County of Residence San Mateo County
Sant Clara County
San Francisco County
Alameda County
Contra Costa County 3%
10%
11%
12%
58%
0% 20% 40% 60%
1 The Final Blueprint: Growth Pattern, Plan Bay Area 2050, updated January 21, 2021 2 Commuting Characteristics by Sex, U.S. Census Bureau American Community Survey 5-year estimates Subject Tables, 2022 3 Segregation and Mobility: Why Commuting Times Differ According to Race, Philadelphia Fed, September 15, 2022 5 2024-2029 STRATEGIC PLAN C/CAG OF SAN MATEO COUNTY 6
y
In Phase 1 of the strategic planning process, the Project Team assessed the current conditions of San Mateo County, projected trends, and future priorities of C/CAG stakeholders, including Board and committee members, staff, and partner organizations.

Managing the growing commute will
be vital to help current residents, and
especially low-income residents of
color, stay in their communities. The
pandemic slowed and temporarily reversed the
levels of traffic congestion experienced by San
Mateo County commuters, some of whom travel
on roads with the greatest amounts of congestion
in the entire Bay Area region. Recent U.S. Census
estimates show that nearly one in five workers (19%)
who live in San Mateo County may be working
from home at least part of the workweek.2
But
equity analyses in recent C/CAG reports highlight
the growing disparities in commute times—lower
wage workers of color, who are more likely working
in-person service positions and have fewer options
outside of driving based upon their work schedules
and home and job locations, are spending more
time getting to work than white workers. Longer
commutes persist even for workers of color with
higher incomes and educational backgrounds,
likely due to the residential patterns of communities
which require workers of color to commute longer
work in the community
they live in
(U.S. Census American Community
Survey 5-year Estimate, 2022)
1 in 3 of San Mateo County
residents work
within the county
66% County residents, and 81% of
jobs are held by people who
live in peninsula counties
(San Francisco, Santa Clara,
and San Mateo Counties)
(See graphic below: U.S. Census, Residence
County to Workplace County Commuting
Flows, American Community Survey 5-year
Estimate, 2020)
81%
Share of all Workers Commuting to Work in San Mateo County by Workers’ County of Residence San Mateo County
Sant Clara County
San Francisco County
Alameda County
Contra Costa County 3%
10%
11%
12%
58%
0% 20% 40% 60%
1 The Final Blueprint: Growth Pattern, Plan Bay Area 2050, updated January 21, 2021 2 Commuting Characteristics by Sex, U.S. Census Bureau American Community Survey 5-year estimates Subject Tables, 2022 3 Segregation and Mobility: Why Commuting Times Differ According to Race, Philadelphia Fed, September 15, 2022 5 2024-2029 STRATEGIC PLAN C/CAG OF SAN MATEO COUNTY 6
City/County Association of Governments of San
Mateo County (C/CAG) is proud to present its first-ever Strategic Plan. The 2024-2029 Strategic Plan sets a
clear and actionable roadmap for C/CAG, focusing on
critical areas that affect the quality of life in San Mateo County. Through targeted goals, strategic initiatives,
and strong partnerships, C/CAG is committed to
driving positive change, addressing current and future
challenges, and ensuring a resilient and prosperous
future for all communities within the County.

The Strategic Plan will be reviewed biennially by
the C/CAG Board to assess progress, identify
challenges, and make necessary adjustments.

A detailed work plan template will be used
by C/CAG staff to monitor and report on the
implementation of goals and objectives, ensuring
accountability and alignment with long-term
strategies.

C/CAG invites all San Mateo County
stakeholders—including residents, communitybased organizations, local governments, and funders—to actively engage with its initiatives.

Executive Summary
Mission, Vision, and Core Values

CORE VALUES

Collaboration – We work together to
improve quality of life in San Mateo County.

Transparency – We are open and accessible
in all our communications and actions.

Equity – We take concrete steps to address
the needs of underserved communities.

Sustainability – We commit to meeting the
needs of the present without compromising
the ability of future generations to meet their
own needs.

Innovation – We are driven by continuous
improvement.

Building on these foundational elements, the Strategic Plan articulates five goals, as well as ongoing responsibilities, specific objectives, and performance measures.

1. Transportation
Plan, fund, implement, and maintain a robust multimodal transportation system that is safe, connected, equitable, accessible, and environmentally sustainable.

3. Energy, Environment, and Climate
Support water and energy conservation efforts and improve environmental quality and community resilience to climate change throughout San Mateo County.

4. Land Use and Airport Compatibility
Meet the County’s housing and economic development goals while addressing airport safety impacts.

5. Finance and Administration
Secure adequate funding and maintain effective organizational systems to support C/CAG’s mission.

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6 City of Duarte | Strategic Planning Services
Team Introduction
MIG is proud to present an experienced and highly
qualified team to provide Strategic Planning Services. Our team members identified in the organizational chart below have been selected for their strong expertise in their
fields of work as well as for their passion for this project.

Principal-in-Charge Esmeralda García will provide overall project oversight and quality control, ensuring that
adequate resources are made available to the project
and all contractual requirements are met. She will be the day-to-day contact for this project responsible for the direction of the team. Esmeralda is a community planning and engagement expert whose projects often tackle
complex social and economic issues associated with
public services and infrastructure, transportation, housing, and urban planning and design.

Project Manager/Strategic Planner Stephanie Lane Pavón
is a creative, collaborative, and detail-oriented planner, analyst, and advocate, dedicated to participatory planning work that builds more equitable and resilient communities.

She specializes in synthesizing and visualizing data into the themes and narratives that help to frame MIG’s public agency strategic and master plans. Stephanie will lead the assessment and development of the Strategic Plan.

Strategic and community planning advisors will be
engaged at critical points in the Strategic Plan process and include Consulting Principal Kate Welty and Director of Planning Services Genevieve Sharrow.

Project Team
Kate brings over 25 years of experience directing
and guiding organizational and systems change for
public agencies, leveraging her highly specialized set
of strategic thinking, capacity-building, and activation skills to help them achieve greater impact and equity
with their programs, policies, and plans. Genevieve
brings extensive local knowledge and experience
having led community planning efforts for the Duarte
Town Center Specific Plan and Town Center Greening
and Traffic Calming Plan; Duarte Station Specific Plan
Amendment; Westminster Garden Specific Plan; and
Duarte Zoning Code Update.

Public engagement specialists Brittney Lu-Jones and
Sara Perez Rojas have a broad range of experience
developing and implementing strategies to engage the
public and members of organizations of different scales to engage in the planning process. They will support
the team with developing interactive tools to gather all participants’ vision and priorities for the Strategic Plan.

STAFF COMMITMENT AND PERFORMANCE
All work will be managed and performed from our
Pasadena office. Our proposed key personnel
are committed to this project for its duration. MIG
acknowledges that we may not replace key staff unless
their employment is terminated or agreed to by the
City. Furthermore, the City must approve replacement
staff before a substitute person can be assigned to
provide the services.

TEAM ORGANIZATION CHART
Esmeralda García, Principal-in-Charge
Stephanie Lane Pavón, Project Manager

EVALUATION AND

ASSESSMENT
Stephanie Lane Pavón

FACILITATION
Esmeralda García
Stephanie Lane Pavón

ENGAGEMENT
Esmeralda García
Stephanie Lane Pavón
Brittney Lu-Jones
Sara Perez Rojas
Kate Welty
Genevieve Sharrow
Project Advisors

MIG PROJECT MANAGEMENT

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City of Duarte | Strategic Planning Services 7

EDUCATION
» BA, Art History, California State
University, Los Angeles

CERTIFICATIONS
» Equitable Community Change,
Cornell University

PROFESSIONAL AFFILIATIONS
» American Planning Association
(APA)
AWARDS
» 2018 CA APA Large
Jurisdiction Implementation
Award: Los Angeles Vision
Zero Action Plan
» 2016 South Coast Air
Quality Management
District Promotion of Good
Environmental Stewardship
Award: Commerce Green
Zones Action Plan
Esmeralda García

PRINCIPAL-IN-CHARGE
Esmeralda García is a community planning and public outreach expert whose projects often tackle complex social and economic issues associated with public services and infrastructure, transportation, housing, and urban planning and design. Through her early volunteer work, she was exposed to community organizing and governance, which sparked her passion for collaborative engagement and inclusive decision-making. Esmeralda is widely recognized for her ability to reach and connect with communities of diverse backgrounds and cultures—many of whom are under-served and often go unheard. She combines her extensive experience in facilitation and strategic planning with her broad knowledge of planning and communications to bring people together to identify and resolve problems.

With her fluency in Spanish and English, Esmeralda is uniquely positioned to articulate challenges, opportunities, and goals for both clients and constituents. Whether it’s a freeway corridor impacting tens of thousands of residents and businesses or a neighborhood park serving a hundred families, she is dedicated to forging understanding and cooperation to find implementable solutions that improve the lives of everyone.

SELECTED PROJECT EXPERIENCE
» City of Downey Strategic Plan, Downey, CA
» Cathedral City Strategic Plan. Cathedral City, CA
» Rosemead Strategic Plan, Rosemead, CA
» Omnitrans Strategic Plan, San Bernardino, CA
» Downey 2021-2029 Housing Element Update, Downey, CA
» San Diego Community College District Strategic Plan Development, San Diego, CA
» LA County Department of Regional Planning Strategic Plan, Los Angeles, CA
» LA County Beaches and Harbor Strategic Plan, Los Angeles, CA » Pasadena Playhouse Village Business Improvement District Strategy Framework, Pasadena, CA
» Long Beach Economic Partnership Strategic Plan, Long Beach, CA » South Lake Ave Business Improvement District Strategic Plan, Pasadena, CA
» Rialto Downtown Vision and Strategic Plan, Rialto, CA » Commerce Green Zones Working Group and Action Plan, Commerce, CA » Gateway Cities Sustainable Communities Strategy, Los Angeles, CA » Los Angeles Vision Zero Strategic Plan, Los Angeles, CA

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8 City of Duarte | Strategic Planning Services

EDUCATION
» MA, Urban and Regional
Planning, University of
California, Los Angeles
» BA, Anthropology, cum laude,
University of Chicago

CERTIFICATIONS
» Certificate in Sustainability:

Greening the Urban Economy,
Lund University
Stephanie Lane Pavón

PROJECT MANAGER / STRATEGIC PLANNER
Stephanie Lane Pavón is a creative, collaborative, and detail-oriented planner, analyst, and advocate, dedicated to participatory planning work that builds more equitable and resilient communities. She specializes in synthesizing and visualizing data into the themes and narratives that help to frame MIG’s facilitation of community college, park equity, transit, and other public organizations’ strategic and master plans. Stephanie has more than 15 years of experience doing field-based research and outreach, as well as project coordination, policy advocacy, strategic planning, and leadership development. She uses her organizing, research, and advocacy experience to build local leadership capacity, engage community members in policy decisions, focus projects and outcomes on equity and justice, and expand access to living wage work opportunities.

In past work, Stephanie led a research project looking at the economic impacts and racial equity outcomes of investment in marginalized communities, including access to supermarkets, naturally occurring affordable housing, and supporting small businesses to build community wealth. She also managed a national campaign to engage fast food workers and consumers about health and safety at restaurants, leading to safety improvements at stores in 20 cities across the country.

SELECTED PROJECT EXPERIENCE
» Downey Strategic Plan, Downey, CA
» Rosemead Strategic Plan, Rosemead, CA
» San Mateo C/CAG Strategic Plan, San Mateo County, CA
» Omnitrans Strategic Planning Consulting Services, San Bernardino, CA » California Transit Association Strategic Plan, Sacramento, CA » San Diego Community College District Strategic Plan Development, San Diego, CA
» South Orange County Community College District Educational Master Plan, Costa Mesa, CA
» Citrus College Educational Master Plan, Glendora, CA
» Green River College Equity-Centered Strategic Vision, Auburn, WA » Mt. Hood Community College Strategic Plan, Gresham, OR » Shoreline Community College Strategic Planning Consulting Services, Shoreline, WA
» Los Angeles County Regional and Rural Edition of the Parks Needs Assessment (PNA+), Los Angeles County, CA
» Hollywood Burbank Airport Replacement Terminal Design Charrettes Facilitation, Burbank, CA

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City of Duarte | Strategic Planning Services 9

EDUCATION
» MA, Public Affairs, Hubert
H. Humphrey School of
Public Affairs, University of
Minnesota, Minneapolis, MN
» BA, Political Science, Columbia
College, Columbia University,
New York, NY, Cum Laude
Kate Welty

PROJECT ADVISOR / CONSULTING PRINCIPAL
Kate Welty has over 25 years of experience directing and guiding organizational and systems change for public and nonprofit agencies throughout California and nationally. As a volunteer Court Appointed Special Advocate after college, Kate encountered the well-intentioned, but flawed child welfare system and found her calling. Her expertise was honed by working for and consulting with public, philanthropic, and nonprofit organizations to improve service delivery and outcomes for children, youth, and families. Kate’s work on systems change from multiple vantage points gives her a multifaceted perspective that adds tangible value to clients as they tackle complex problems and identify the most strategic and effective way forward. As the Director of Social Impact for MIG, Kate takes organizational and systems initiatives to the next level – leveraging her knowledge and passion to help clients achieve greater impact and equity with their programs, policies, and plans. With her unique experience and dedication to doing the right thing, Kate offers a highly specialized set of strategic thinking, capacity-building, and activation skills to any organization or agency that seeks to refine its vision and mission. She brings impeccable client service as well as fluid facilitation and process design with a sense of humor and fun to lead organizations in exploring the finer details and defining the steps toward vision and mission realization.

SELECTED PROJECT EXPERIENCE
» San Mateo C/CAG Strategic Plan, San Mateo County, CA
» California Transit Association Strategic Plan, Sacramento, CA » Los Angeles County Public Works, Equity in Infrastructure Initiative, Strategic Planning Services, Los Angeles County, CA
» Alameda County Water District Diversity, Equity, and Inclusion Consulting, Fremont, CA
» City of San José Vision Zero Community Outreach & Engagement, San José, CA
» City of Gilroy Justice, Equity, Diversity and Inclusion Strategic Plan, Gilroy, CA
» Child Advocates of Silicon Valley Strategic Plan, Milpitas, CA » San Francisco Department of Early Childhood, Strategic Plan, San Francisco, CA
» Contra Costa County Children’s Leadership Council, Collective Action Plan, Contra Costa County, CA
» California Continuum of Care Reform Implementation, County of Santa Cruz Human Services Department, Family and Children’s Services Division, CA » California Permanency Innovations Initiative Grant Proposal and Implementation Plan, California Department of Social Services, Statewide, CA

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10 City of Duarte | Strategic Planning Services

EDUCATION
» MA, Urban Planning, University
of California, Los Angeles
» BA, Social Anthropology,
University of Michigan

PROFESSIONAL AFFILIATIONS
» American Planning
Association (APA)
AWARDS
» Comprehensive Plan
Award of Excellence,
Small Jurisdiction: Duarte
Town Center Specific Plan,
California Chapter, APA, 2017
» Award of Excellence for
Comprehensive Planning,
Small Jurisdiction:

Baldwin Park Health and
Sustainability Summit,
APA Los Angeles, 2016
» Outstanding Achievement for
Small Jurisdiction Planning
Effort: Redwood City General
Plan, APA Northern Section
and California Chapter, 2012
Genevieve Sharrow

PROJECT ADVISOR / DIRECTOR OF PLANNING SERVICES
Genevieve Sharrow is a highly versatile planner whose experience encompasses a diverse range of projects, including general plans, specific plans, zoning codes, parks master plans, housing policy documents, and environmental impact analyses. While researching crime and the built environment in college, she came to value history and lessons from the past as an avenue to building better places in the future. Genevieve’s attention to detail and creativity are showcased in her preparation of zoning codes and specific plans, which she crafts to function as both regulatory documents and economic development tools. Her work is focused on viable implementation so that clients can respond to immediate issues while planning for the long-term with the fluidity and flexibility to adapt to change. Her detailed writing style is clear, concise, and technically sound, yet accessible to the lay person. As a project manager, Genevieve excels at conducting a truly collaborative process that involves clients, technical experts, and communities. On every project, she is committed to enhancing quality of life and strives to provide the tools needed for clients to achieve success.

SELECTED PROJECT EXPERIENCE
» Duarte Town Center Specific Plan, Duarte, CA
» Duarte Town Center Greening and Traffic Calming Plan, Duarte, CA » Duarte Station Specific Plan Amendment, Duarte, CA
» Duarte Westminster Garden Specific Plan, Duarte, CA
» Duarte Zoning Code Update, Duarte, CA
» Arcadia Development Code, Arcadia, CA
» Baldwin Park Housing, Health, and Sustainability Element, Baldwin Park, CA » Vernon General Plan, Zoning Ordinance, and EIR, Vernon, CA » Azusa Housing Element, Azusa, CA
» Garden Grove Mixed-Use Zoning Regulations, Garden Grove, CA » Lancaster Housing Element Implementation and Zoning Code Amendments, Lancaster, CA
» Paso Robles Zoning Code, Paso Robles, CA
» Atascadero Objective Design Standards, Atascadero, CA » Grover Beach Development Code, Grover Beach, CA
» Santa Monica Parks and Recreation Needs Assessment, Santa Monica, CA » Smoky Hollow Specific Plan, El Segundo, CA
» Redwood City Housing Element, General Plan, and Mixed-Use Zones, Redwood City, CA
» San Luis Obispo Zoning Regulations, San Luis Obispo, CA

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City of Duarte | Strategic Planning Services 11

EDUCATION
» MURP, Urban and Regional
Planning, University of
California Los Angeles
» MPH, Public Health, University
of California Los Angeles
» BS, Public Health, University of
California San Diego
Brittney Lu-Jones

SENIOR PROJECT ASSOCIATE / ENGAGEMENT SPECIALIST
Brittney Lu-Jones is experienced in working with diverse communities to enact land use change that advances equitable health outcomes. She spent the past five years organizing in South Los Angeles to support policy campaigns targeting a citywide phaseout of oil drilling, empowered residents to participate in a community science health study, and engaged with neighbors about upcoming active transportation projects. She has helped create and disseminate public information materials, strategized in-person and digital outreach efforts, and managed contact databases to support ongoing engagement with partners and residents. Brittney is passionate about the intersection of public health, urban planning, and environmental justice, and believes that community voices should be at the center of decision-making processes that affect built environments.

SELECTED PROJECT EXPERIENCE
» Los Angeles County Department of Parks and Recreation Parks Needs Assessment Plus (PNA+), Los Angeles, CA
» SELA Community Cultural Center, Los Angeles, CA
» San Diego Child Care Blueprint Implementation, Los Angeles, CA » SELA Cultural Center Advisory Panel, Los Angeles, CA
» Funding Community Health Workers in California: Using Medi-Cal to Transform Healthcare Delivery, Los Angeles, CA*
» Los Angeles Voices on Oil, Community, Environment, and Salud, Los Angeles, CA*
» Stand Together Against Neighborhood Drilling Coalition Member, Los Angeles, CA*
» Normandie Beautiful Active Transportation Program Cycle 6, Los Angeles, CA*
» Understanding Workforce Diversity in the Transit Industry: Establishing a Baseline of Diversity Demographics, Graduate Student Researcher, Los Angeles, CA*
* Work completed prior to joining MIG

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12 City of Duarte | Strategic Planning Services

EDUCATION
» Environmental Studies,
University of California, Los
Angeles
» Minor in Urban and Regional
Studies and GIS and
Technology, University of
California, Los Angeles
» Minor in Geographic
Information Systems and
Technology, University of
California, Los Angeles
Sara Perez Rojas

PROJECT ASSOCIATE / ENGAGEMENT SPECIALIST
Sara Perez Rojas is a project associate dedicated to amplifying community members voices. She has supported numerous community engagement programs for multi-disciplinary projects across Southern California. Sara has successfully designed and implemented survey instruments to elicit community input over digital platforms and paper format. She’s created and managed complex databases of community-based organizations to optimize partnerships with communities. With her experience and knowledge of GIS, Sara has effectively aided the visualization of data which she’s adapted and applied to the production of community engagement materials and documents using Adobe InDesign. Sara utilizes her fluency of the Spanish language to connect and communicate with Spanish speaking communities. Her passions and interests lie in equity, housing, transportation, social justice, and urban forestry. She aims to ensure public outreach material that is easy to comprehend and access.

SELECTED PROJECT EXPERIENCE
» Downey Strategic Plan, Downey, CA
» LA County and LA City Urban Forest Management Plans Engagement, Los Angeles, CA
» Pasadena Safe Speed Campaign, Pasadena, CA
» Covina Active Streets, Covina, CA
» Broadway-Manchester Active Transportation (ATP) Equity Project, Los Angeles, CA
» Pasadena Housing Element Community Engagement, Pasadena, CA » San Gabriel Valley Greenway Network Strategic Implementation Plan, San Gabriel Valley, CA
» Los Angeles County Parks Regional and Rural Needs Assessments, Los Angeles, CA
» Compton 2040 General Plan, Compton, CA
» Echo Park Facility Assessment Community Surveys and Facilitation, Los Angeles, CA
» State Street Master Plan, Santa Barbara, CA
» Santa Barbara County Housing Element Update, Santa Barbara/ Santa Maria, CA
» College of the Canyons Educational Facilities Master Plan, Santa Clarita, CA

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City of Duarte | Strategic Planning Services 13
Project Understanding and Approach
Like many cities of its size, Duarte is experiencing a
housing affordability crisis and growth among residents who are aging in place (one in five Duarte residents
are seniors). There are needs for more walkable
neighborhoods and climate resilient infrastructure, and for continued financial resilience to meet the needs of the community and to continue to provide the services
residents and families expect and rely upon.

With strong, committed leadership from the City Council and among department managers, this is a pivotal
time for the City to clarify the priorities and goals that will propel Duarte forward into the next decades. To
facilitate this expansion, MIG proposes a strategic
planning process grounded in a common vision for
Duarte laid out by the City Council, community members
and City staff. MIG will lead several activities to learn more about the priorities, challenges, and opportunities facing the City in the coming decades and facilitate
working sessions with City Council members and City
staff to develop the framework to address the key
segments of work ahead.

The City of Duarte is beginning a process to develop
a five-year Strategic Plan, which will align the work of the City with the vision and priorities of City Council members and ensure that activities respond to the
current and future needs of the Duarte community.

City leaders have spent the better part of the last two decades fulfilling the vision and priorities set out in Duarte’s General Plan, which was adopted in 2007 and
included plans for a new town center and development
near the Metro light rail station. Now that these and
other specific plans are in place and several updates
have been made to Elements of the General Plan, it is
time to consider how the City moves forward together
to address and support the community’s plans for a
stronger sense of place, walkable neighborhoods,
family- and senior-friendly housing, and world class
schools and community programming.

Duarte is notable for its size, diversity, and commitments to service and to representation. More than half of the Council are proud alumni of Duarte High School, and
others have children who have graduated from or attend
Duarte schools. This is a close-knit community where
generations of family members put down roots. Monthly
newsletters promote a wide array of exciting activities and community building events for kids, teens, families and seniors.

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14 City of Duarte | Strategic Planning Services
This process will rely on City leaders and community
members to guide a goal-setting process. It will include multiple methods to engage City leadership, staff, and
community members, as well as proposed optional
activities to reach additional residents, organizations, business and more, with a consideration to equitably
engage community members across the diverse
geographies that make up the city. MIG will organize
and facilitate two working sessions with the City Council and three sessions with City staff to develop the
Strategic Issue Areas and related goals, the strategies and actions to address and reach these goals, and the
metrics and implementation plan needed to make this
future a reality.

MIG understands the importance of aligning this
process with other current work at the City, including
planning for Fiscal Year 2025/2026, implementing
the recently approved Housing Element Update and
Specific Plans, and ensuring that internal City work
streams are efficient and effective. MIG brings an
experienced team who can advise City leadership on
potential organization practices to improve efficiency
and communication. MIG will also draw from lessons
learned and community priorities laid out in recent
planning efforts.

Our proposed scope of work is designed to create
synergies where possible between departments and
planning activities, operationalize the City’s priority work goals, and complete the Strategic Plan to meet the City’s decision-making timeline.

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City of Duarte | Strategic Planning Services 15
Scope of Services and Methodology

1.2 City Council Interviews (7)
The City Project Management Team will organize
seven (7) one-hour one-on-one phone and/or digital
platform interviews with City Council members. The
purpose of these sessions will be to identify strengths, issues, and future vision(s) for Duarte. The interviews will also explore council members’ priority initiatives and projects, and their ideas related to improving
the internal processes of the city. MIG will develop
the questions in coordination with the City’s Project
Management Team. City staff will extend the invitations and coordinate scheduling the phone calls. MIG will
conduct the interviews and consolidate the findings
from all the interviews into a summary that includes
high level themes. These findings will be included in the Environmental Scan (Task 1.7).

Deliverables:
» Draft and final City Council Interview Questions (MS
Word Document)
» One-on-one City Council Interviews (7 interviews)
» Summary (MS Word Document)

1.3 Community Focus Groups (5)
The City Project Management Team will organize five (5) one-hour long digital platform focus groups of three to five people each, to gather the priorities and vision of key stakeholder groups in Duarte. Focus groups provide
an opportunity to collect input from a diverse and
targeted group of community members who represent
and can discuss some of the key issues and challenges
affecting the City, in a focused and safe space which
can support candid conversations and ideas about the
future.

Suggested focus groups include members of the
Chamber of Commerce and other local business
owners; young people; seniors; community service
organizations; and government/public agency partners.

The City Project Management Team will determine
the invite list for these focus groups, and City staff will extend the invitations and coordinate scheduling of
the focus groups, which will occur via Zoom or another
digital platform.

Scope of Work
PHASE 1: CITYWIDE VISIONING AND

ENVIRONMENTAL SCAN

1.1 Project Initiation and Project Management
MIG will meet in person with the City’s Project
Management Team during a two-hour Project Initiation
Meeting. The purpose of the meeting is to review the
project scope, schedule, and budget; as well as discuss desired outcomes, identify key issues to address, and
confirm roles and responsibilities for each person
involved. MIG will provide a summary of the key
discussion points and action items from the Project
Initiation meeting.

MIG and the City’s designated project manager will
maintain ongoing planning and coordination during
half-hour teleconference meetings during key junctures
of the process, for a maximum of 12 calls. During the
project, MIG’s project manager will communicate
regularly by phone and email with the City’s designated project manager to discuss emerging issues and priority topics.

This task also encompasses contract administration,
invoicing, scheduling, and other support functions
designed to ensure the timely delivery of services
and assumes a period of work from January 2025 to
September 2025.

Deliverables:
» Attendance at one Project Initiation Meeting (in
person) (2 MIG staff)
» Project Initiation Meeting Summary (MS Word
Document)
» Teleconference meetings (12 meetings)
» Electronic and phone communications

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Duarte City CouncilFebruary 11, 2025

Duarte City Council
February 11, 2025