Duarte City Council
September 9, 2025

City Council September 9, 2025 Page | 1

CITY OF DUARTE
AGENDA

REGULAR JOINT MEETING OF THE

CITY COUNCIL/HOUSING AUTHORITY/DUARTE

COMMUNITY FACILITIES FINANCING

AUTHORITY

CITY COUNCIL CHAMBERS
1600 HUNTINGTON DRIVE, DUARTE, CA 91010
Tuesday, September 9, 2025
7:00 PM

MISSION STATEMENT
With integrity and transparency, the City of Duarte provides exemplary public services in a caring and fiscally responsible manner with a commitment to our community’s future.

Cesar A. Garcia, Mayor
Tera Martin Del Campo, Mayor Pro Tem
Margaret Finlay, Councilmember
Samuel Kang, Councilmember
Toney Lewis, Councilmember
Vinh Truong, Councilmember
Martin Calderon, Councilmember
City/Authority Staff:

Brian Villalobos, City Manager
Kristen Petersen, Assistant City Manager and Director of Administrative Services Craig Hensley, Director of Community Development
Manuel Enriquez, Director of Parks and Recreation
Larry Breceda, Director of Public Safety Services
Thai Viet Phan, City Attorney
Frances Jimenez, City Clerk
ADA ACCESSIBILITY NOTICE:

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, you should contact the City Manager's office at (626) 357-7931. Notification no later than 1:00 p.m. on the day preceding the meeting will enable the City to make reasonable arrangements to assist your accessibility to this meeting.

Notice:

Any documents distributed by the City/Authorities to a majority of the City Council/Housing Authority/Financing Authority Board less than 72 hours prior to the City Council/Housing Authority/Financing Authority meeting will be made available for public inspection at City Hall,

City Council September 9, 2025 Page | 2
1600 Huntington Drive, Duarte, CA 91010, during normal business hours, except such documents that relate to closed session items or which are otherwise exempt from disclosure under applicable law.

Notice:

Duarte City Council meetings are videotaped for later broadcast. Attendance at the meeting constitutes consent by members of the public to the City's and any third party's use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.

Members of the public may livestream the City Council meeting broadcast on the City’s website. To access the meeting, log onto https://www.cityofduarte.ca.gov/home, then on the homepage, click on the Agendas & Meetings icon then click on the City Council Meeting link.

Public comment: In-Person: Members of the public may provide in-person comments at the podium in the Council Chamber. Speakers who wish to address the Council must do so by submitting a speaker card prior to the start of Closed Session for Closed Session items and prior to the start of the Regular Meeting for all other designated public comment periods as listed below. Comments for public hearings will take place after the hearing is opened. Cards will not be accepted after the start of the meeting without the permission of the presiding chair.

Speakers shall be limited to three (3) minutes per person per designated public comment period. At the Mayor’s discretion, the time limit may be shortened to allow all speakers the opportunity to address the City Council.

Written: Members of the public may submit written comment by emailing [email protected], prior to 4:00 p.m. on the day of the meeting. The subject line of your public comment email must contain the Agenda item number or title. Public comments, including personal contact information, are considered public record. Please do not provide any personal information (i.e. phone numbers, addresses, etc.) that you do not want to be published. Comments will be distributed to the City Council and made available for public review.
7:00 PM OPEN SESSION

1. CALL TO ORDER AND ROLL CALL
A. City Manager Written Comments

2. ADOPTION OF THE AGENDA

3. PLEDGE TO THE FLAG

4. ORAL COMMUNICATIONS - SPECIAL ITEMS
Members of the public may address the City Council on agenda items listed under Special Items. Speakers shall be limited to three (3) minutes per person per

City Council September 9, 2025 Page | 3
designated public comment period. At the discretion of the presiding Chair, the time limit may be shortened to allow all speakers the opportunity to address the City Council.

5. SPECIAL ITEMS
A. Pathway Home Update
B. Presentation on the Encanto Park Stormwater Capture Project by the Rio Hondo/San Gabriel River Watershed Management Authority
C. Community Development Department Update
D. Parks and Recreation Department Update

6. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS

7. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA
Members of the public may address the City Council on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council. Speakers shall be limited to three (3) minutes per person per designated public comment period. At the discretion of the presiding Chair, the time limit may be shortened to allow all speakers the opportunity to address the City Council.

8. ORAL COMMUNICATIONS - CONSENT CALENDAR
Members of the public may address the City Council on agenda items listed on the Consent Calendar. Speakers shall be limited to three (3) minutes per person per designated public comment period. At the discretion of the presiding Chair, the time limit may be shortened to allow all speakers the opportunity to address the City Council.

9. CONSENT CALENDAR
A. Motion to read all Resolutions and Ordinances presented for consideration by Title only and waive further reading (CC/HA/FA)
B. Approve absence(s) of City Councilmember(s) from the City Council meeting C. Approval of Minutes - August 26, 2025 Regular Meeting (CC/HA/FA) Recommended Action: Approve the minutes of August 26, 2025.

D. Approval of Warrants - September 9, 2025 (CC/HA/FA)
Recommended Action: Approve the warrants of September 9, 2025.

E. Monthly Financial Report

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Recommended Action: Receive and File the Monthly Financial Report for the month of July 2025.

F. Community Development Department Update
Recommended Action: Receive and File the Community Development Department Update.

G. Parks and Recreation Department Update
Recommended Action: Receive and File the Parks and Recreation Department Update.

H. Approve purchase of new Buena Vista Street banner system from Colonial Flag and pole installation contract with FS Contractors
Recommended Action: Approve the purchase of new Buena Vista Street banner system from Colonial Flag for $44,178. Award the bid for installation to FS Contractors for $25,750 and approve a project contingency amount of 10% for a total project cost of $77,000.

I. Approve purchase of a replacement brush chipper
Recommended Action: Approve the purchase of a replacement 2025 BVR 13 Brush Chipper from Morbark.

J. Award of Contract for Exterior Security Camera Installation at the Senior Center, Fitness Center, and Teen Center
Recommended Action: 1. Authorize a budget amendment of $22,000 to Account 1610-8100 for the installation of security cameras at the Duarte Senior Center, Fitness Center, and Teen Center. 2. Authorize the City Manager to execute the contract with CORAM/Intelesys in an amount not to exceed $22,000.

10. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION

11. PUBLIC HEARINGS - NONE

12. BUSINESS ITEMS - NONE

13. ITEMS FROM CITY COUNCIL/HOUSING AUTHORITY/FINANCING AUTHORITY MEMBERS

AND CITY MANAGER/EXECUTIVE DIRECTOR/REPORTS OF MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3

14. ADJOURNMENT

AFFIDAVIT OF POSTING

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I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall – 1600 Huntington Drive, Duarte Public Safety Department – 1042 Huntington Drive, Duarte Library – 1301 Buena Vista Street, and the City of Duarte website (https://www.cityofduarte.ca.gov/) not less than 72 hours prior to the meeting per Government Code 54954.2.

Dated this 3rd day of September 2025.

Frances Jimenez
City Clerk

MEMORANDUM
TO: City Council
FROM: Brian Villalobos, City Manager
DATE: September 2, 2025
SUBJECT: Comments on Agenda Items, Meeting of September 9, 2025 _____________________________________________________________________________________ ITEM 5.A. (Special Items). Pathway Home Update - Marco Santana with the Los Angeles County Chief Executive Office will present a one year update of the Pathway Home project.

ITEM 5.B. (Special Items). Presentation on the Encanto Park Stormwater Capture Project by the Rio Hondo/San Gabriel River Watershed Management Authority.

ITEM 5.C. (Special Items). Community Development Department update - Community Development Director Hensley will provide an update for the council.

ITEM 5.D. (Special Items). Parks and Recreation Department update - Parks and Recreation Director Enriquez will provide an update for the council.

ITEM 9.E. (Consent Calendar). The Finance Department has submitted the monthly report for July of 2025 for review.

ITEM 9.F. (Consent Calendar). The Community Development Department has submitted the monthly report for September 2025 for review.

ITEM 9.G. (Consent Calendar). The Parks and Recreation Department has submitted the monthly report for September 2025 for review.

ITEM 9.H. (Consent Calendar). Approve the purchase of a new Buena Vista Street banner system from Colonial Flag and pole installation contract with FS Contractors - In January 2025, the street banner on Buena Vista, near the Teen Center, was destroyed in a windstorm. When the damage was investigated, it was found that the poles could not be repaired. The poles and foundation were determined to be a hazard.

Staff researched several options and found that Colonial Flag offered a quality banner system with a proprietary pulley system that allows access from the side of the street. The pole system is heavy duty steel and will accommodate a 4’ x 40’ banner. While Colonial Flag manufactures the poles and banner system, they are an out of state company and do not perform the installation, although part of the purchase is to send certified staff to the site to monitor installation. For the installation, staff requested bids and received three bids. FS Contactors was the lowest responsible bidder and they have performed work in the past for the City. FS Contractors will remove the old remaining banner pole, the pole foundations and install the new banner poles. This item was included in the 2025-2026 Fiscal Year Budget and was estimated at $90,000.

The total price will be less than the budget estimate. The total fiscal impact for the project will be $77,000.

ITEM 9.I. (Consent Calendar). Approve purchase of a replacement brush chipper - In September 2008, the Field Services Division purchased its first brush chipper; a Morbark BVR 12. The brush chipper is utilized during wind storms and trimming operations to manage fallen branches and to convert debris into mulch. The current brush chipper is frequently breaking down, requires extensive maintenance, and can no longer handle large debris efficiently resulting in operational delays, increased costs, and safety risks. After seventeen years of reliable service, the brush chipper has exceeded its service life and is in need of replacement. Purchasing a replacement brush chipper provides a long-term solution with improved efficiency and enhanced safety features. Staff researched several brush chipper options and found the

Morbark BVR 13 to be best suited for the City’s needs. Morbark Equipment has provided a quote for the Morbark BVR 13 brush chipper unit using a cooperative purchase agreement with Sourcewell pricing. The total purchase price for the brush chipper is $62,751.49 and the 2025-2026 Fiscal Year Budget includes $65,000 for this purchase.

ITEM 9.J. (Consent Calendar). Award of Contract for Exterior Security Camera Installation at the Senior Center, Fitness Center, and Teen Center - In 2023, the California Legislature passed Senate Bill (SB) 553 (effective July 1, 2024) requiring employers to establish and maintain a workplace violence prevention plan.

Among other provisions, SB 553 obligates public agencies to implement engineering and work practice controls, such as security technology, that reduce risks and ensure the safety of employees. As part of the City’s compliance efforts, leadership met with staff across departments to solicit feedback regarding workplace safety concerns. A recurring theme identified was the absence of security cameras at three highly utilized public facilities: the Senior Center, Fitness Center, and Teen Center. These locations currently have no camera coverage, leaving staff and patrons vulnerable in the event of a safety incident. To meet the identified needs, staff recommends contracting with CORAM/Intelesys under state-approved cooperative purchasing agreements. CORAM participates in NASPO (AR2472), OMNIA (R240303), and CMAS (3- 25-02-1011) contracts, all of which have undergone competitive state bidding processes. Pursuant to Duarte Municipal Code (DMC) Section 2.36.050 (l), purchases made through another governmental entity’s competitive process are exempt from the City’s formal bidding requirements. This exemption applies here because the NASPO, OMNIA, and CMAS contracts meet the standards of effective competition and public interest. The scope of work includes: installation of 17 new IP cameras across the Senior Center, Fitness Center, and Teen Center, running and terminating CAT6 cabling and connecting to existing POE switches, installation and configuration of a Coram Point 24-channel DVR with 90-day storage, cloud-based storage and AI-powered video review features to assist staff in analyzing incidents. Staff is recommending a budget amendment of $22,000, which includes project costs of $20,000 and a 10% contingency ($2,000). Future ongoing annual costs of approximately $3,000 are anticipated for cloud storage and artificial intelligence video review software, subject to future cost of living increases.

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CITY OF DUARTE
Minutes of the REGULAR JOINT MEETING OF THE

CITY COUNCIL/HOUSING AUTHORITY/DUARTE COMMUNITY FACILITIES

FINANCING AUTHORITY
Tuesday, August 26, 2025
7:00 PM — Regular Session
7:00 PM OPEN SESSION

1. CALL TO ORDER AND ROLL CALL
Mayor Garcia called the open session to order at 7:05 p.m.

Councilmembers Present: Kang (arrived at 7:06 p.m.), Lewis, Truong, Calderon, Martin Del Campo, Garcia
Councilmembers Absent: Finlay
Staff Present: Brian Villalobos, City Manager
Thai Viet Phan, City Attorney
Kristen Petersen, Assistant City Manager / Director of Administrative Services
Larry Breceda, Director of Public Safety Services
Manuel Enriquez, Director of Parks and Recreation
Stephanie Sandoval, Public Works Manager
Andres Rangel, Assistant to the City Manager
Frances Jimenez, City Clerk

2. ADOPTION OF THE AGENDA
Moved by Councilmember Lewis, seconded by Councilmember Calderon, and carried by the following vote of the City Council to adopt the agenda.

AYES: LEWIS, TRUONG, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE
ABSENT: FINLAY, KANG

3. PLEDGE TO THE FLAG
The flag salute was led by Samuel Lemus.

4. ORAL COMMUNICATIONS - SPECIAL ITEMS
None.

5. SPECIAL ITEMS
A. Recess to Celebrate the City's 68th Anniversary
The City Council briefly recessed for a reception in celebration of the City's 68th Anniversary.

The City Council meeting resumed at 7:28 p.m.

B. National Suicide Prevention Week Proclamation
The City Council presented a proclamation proclaiming September 7-13, 2025 as Suicide Prevention Week to Adriana Avila, Board Member/education committee chair and volunteer with the Greater Los Angeles and Central Coast Chapter of the American Foundation for Suicide Prevention (AFSP).

Adriana Avila thanked the City Council and shared awareness and resources on suicide prevention.

Kelly Manning, Fundraising Manager for the Greater Los Angeles and Central Coast Chapter of the American Foundation for Suicide Prevention (AFSP), invited the community to the upcoming 2025

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Pasadena Out of the Darkness Walk.

In response to questions asked by the City Council, Kelly Manning provided additional information on the resources provided by the American Foundation for Suicide Prevention.

D. Foothill Unity Center Annual Report
Foothill Unity Center’s Executive Director, Jhoana Hirasuna, provided an Annual Report on the organization's impact on the surrounding communities; shared their future goals; detailed the services provided; and highlighted volunteer opportunities.

The City Council thanked Executive Director Hirasuna for providing a report; encouraged residents to volunteer; and shared appreciation for the continued partnership.

E. Public Safety Department Update
The Public Safety department reported a year to date 8.9% decline in part 1 crimes; provided information on recent incidents; highlighted the success of the Flock Camera System; and attributed Retail Theft Operations and both the Neighborhood Watch and Business Watch programs to the decline of part 1 crimes.

The City Council shared appreciation for the work of the Public Safety department and commended the continual decline of crime rates. The City Council also shared concerns regarding recent incidents in the city and provided suggestions on additional security measures that could be taken around the Town Center.

C. Introduction of SGVCOG's newly elected Board President, Ed Reece Mayor Garcia took Special Item 5.C. out of order after Special Item 5.E.

The City Council welcomed the team representing The San Gabriel Valley Council of Governments.

SGVCOG’s newly elected Board President, Claremont Councilmember Ed Reece, introduced himself; highlighted the partnership between the organization and the surrounding cities; encouraged elected officials to become involved on boards and committees; shared recent achievements; outlined highlevel priorities for the coming year that involve the City of Duarte; and provided information on recently initiated programs.

Per questions made by the City Council, Board President Reece provided information on board meeting dates.

The City Council congratulated Board President Reece on his new role; thanked him along with the SGVCOG staff for their service; shared appreciation for their commitment to the San Gabriel Valley communities; commended the City of Claremont for its thriving downtown; expressed excitement over working together in the future; and offered assistance in any way.

F. City Attorney Update on Immigration Activities
City Attorney Phan provided an update on Immigration Activities.

6. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
Joanna Gee, Duarte Library, announced upcoming library events.

Assistant to the City Manager Rangel announced upcoming city events.

7. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA
City Clerk Jimenez reported that the City received written public comment from Clifford Ball regarding concerns about a Spectrum outage which occurred on Sunday, August 24, 2025.

Rory James McNair expressed concerns over Councilmember Finlay's conduct as CA JPIA, California Joint Powers Insurance Authority President.

Tristan Hallum, Director of Scientific Programs for the San Gabriel Valley Mosquito and Vector Control, provided an informational update on black fly presence in the area; shared prevention tips for residents; and provided additional details on available resources.

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Lino Paras shared recent news regarding pop culture; shared his experience dealing with black flies; and commended City Attorny Phan for the professional presentation on immigration activity.

Steve Hernandez thanked City Attorney Phan for the presentation; shared his thoughts on the recent immigration incidents; and stated his opinion regarding recent public comment made against staff.

Mayor Garcia requested that a presentation from the San Gabriel Valley Mosquito and Vector Control be agendized for a future meeting.

8. ORAL COMMUNICATIONS - CONSENT CALENDAR
None.

9. CONSENT CALENDAR
A. Motion to read all Resolutions and Ordinances presented for consideration by Title only and waive further reading (CC/HA/FA).

B. Approve absence(s) of City Councilmember(s) from the City Council meeting.

C. Approval of Minutes - July 22, 2025 Regular Meeting (CC/HA/FA).

D. Approval of Warrants - August 12, 2025 and August 26, 2025 (CC/HA/FA).

E. Receive and File the Monthly Financial Report for the month of June 2025.

F. Receive and File the Public Safety Department Update.

G. Receive and File the Community Development Department Update.

H. Receive and File the Parks and Recreation Department Update.

I. Approval and execution of a Third Amendment to the funding Agreement between the City of Duarte and Foothill Unity Center, Inc. in an amount not to exceed $14,500 for FY 2025-26.

J. Proclamation proclaiming September 2025 as Childhood Cancer Awareness Month in the City of Duarte.

K. Approval of Notice of Completion: Fiscal Year 24-25 Citywide Asphalt Repair Project Hardy and Harper Inc. in the amount of $84,364.80.

Moved by Councilmember Kang, seconded by Councilmember Truong, and carried by the following vote of the City Council to adopt items 9A - 9K of the Consent Calendar..

AYES: KANG, LEWIS, TRUONG, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE
ABSENT: FINLAY

10. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION
None.

11. PUBLIC HEARINGS - NONE

12. ORAL COMMUNICATIONS - BUSINESS ITEMS
None.

13. BUSINESS ITEMS
A. Designation of Voting Delegate and Alternate for the League of California Cities Annual Conference and Expo
City Clerk Jimenez provided background information on the city's history of participating as a voting member at the League of California Cities Annual Conference and Expo General Assembly, where members will convene, discuss, and vote on resolutions that could become Cal Cities Policy.

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Participation in the General assembly will allow for the City of Duarte to advocate for local control and ensure the community's interests are heard when it comes to policymaking. City clerk Jimenez stated that per CalCities bylaws, the City Council would need to designate a Voting Delegate and Alternate.

After discussion, the City Council nominated Councilmember Lewis as a voting delegate and also nominated Councilmember Truong and Councilmember Calderon as the two alternate voting delegates for the General Assembly.

Moved by Councilmember Kang, seconded by Mayor Pro Tem Martin Del Campo, and carried by the following vote of the City Council to designate Councilmember Lewis as a voting delegate and Councilmember Truong and Councilmember Calderon as the two alternate voting delegates for the General Assembly taking place at 2025 League of California Cities Annual Conference and Expo.

AYES: KANG, LEWIS, TRUONG, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE
ABSENT: FINLAY

14. ITEMS FROM CITY COUNCIL/HOUSING AUTHORITY/FINANCING AUTHORITY MEMBERS AND CITY

MANAGER/EXECUTIVE DIRECTOR/REPORTS OF MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3
City Manager Villalobos reported he attended National Night Out and commended both the Public Safety and Parks and Recreation department; reported he attended the Duarte Library reopening; and praised the recent renovations.

Mayor Pro Tem Martin Del Campo shared appreciation for the city summer programs.

Councilmember Calderon thanked the Public Safety department for addressing his constituents' concerns and increasing patrolling in certain areas.

Councilmember Lewis complimented the Public Safety department for the low crime statistics and spoke on the integrity of his councilmember colleague.

Councilmember Truong welcomed the students back to school; thanked Public Safety department and Animal Control for their recent work addressing bear sightings; and shared excitement for the upcoming holiday season activities.

Mayor Garcia thanked everyone who has supported the efforts for the upcoming Route 66 parade; congratulated the Public Safety department on a successful National Night Out; thanked staff for great summer programming; and reported he attended the SGVCOG meeting regarding the Olympics and World Cup. Mayor Garcia also announced the meeting be adjourned in memory of Steve Lewis and Carlos Roberto Montoya.

Councilmember Kang thanked Mayor Garcia for adjourning in memory of his high school friend, Steve Lewis, and shared fond memories together.

15. ADJOURNMENT
At 9:03 p.m., the City Council adjourned the meeting in memory of Steve Lewis and Carlos Roberto Montoya.
__________________________________
Cesar A. Garcia, Mayor
_________________________________
Frances Jimenez, City Clerk

9/3/2025 10:26:11 AM Page 1 of 12
Council Warrant Register By Account
City of Duarte By Fund
Payment Dates 8/28/2025 - 9/10/2025
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Fund: 100 - GENERAL FUND
100-1605-7732 DJ PHIL PEREZ City Picnic DJ 9/27/2025 221367 850.00 100-1610-7618 HOME DEPOT CREDIT SERVICES Facility Maint Paint Supplies BD26-0234 79.21 Cost Allocation Plan & User Fee 6328 1,495.00
Study 5/3-5/31/25
100-1805-7965 WILLDAN FINANCIAL SERVICES
Public Safety Dept Fuel 221348 50.76
7/1/2025
100-1205-7650 M K FUELS
100-1205-7615 HOME DEPOT CREDIT SERVICES EOC Batteries BD26-0234 74.57 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 6268 14.08 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 6268 41.26 SC "All About Eve" 221373 150.00
Screening/Presentation
100-1605-7733 THEODORE SIEGEL
Community Garden Grand 6316 699.29
Opening Giveaways
100-1605-7980 STUBBIES PROMOTIONS INC
Paint Supplies/Planter Box BD26-0234 160.93
Project
100-1610-7618 HOME DEPOT CREDIT SERVICES
Park Picnic Table & Bench BD26-0234 111.57
Repairs
100-1610-7618 HOME DEPOT CREDIT SERVICES
100-1610-7618 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies BD26-0234 9.19 100-1605-7002 PAMELA ROMERO CPR Stipend 6308 76.92
Westminster Gardens Specific 221365 1,264.42
Plan 6/2025
100-2121 MOORE IACOFANO GOLTSMA… 202417-dep-Westminister Ga… 100-1610-7618 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies BD26-0234 50.26 100-1610-7618 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies BD26-0234 93.09 (2) CH/CMD/PS/SC/TC Copier 221344 798.97
Maint 6/2025
100-1825-7631 CANON FINANCIAL SERVICES I…
100-1410-7980 HOME DEPOT CREDIT SERVICES City Yard Parts & Supplies BD26-0234 256.06 100-1405-7800 CHARLES ABBOTT ASSOCIATES…Building & Safety Srvcs 7/2025 6267 32,300.77 Fitness Ctr Pool Weekly 6303 1,950.00
Maintenance 7/2025
100-1610-7652 WET VIEWS
100-1205-7780 SAN GABRIEL VALLEY HUMAN… Animal Shelter Srvcs 8/2025 6310 6,666.67 City Yard Janitorial Services 6287 792.74
8/2025
100-1610-7652 INX BUILDING MAINTENANCE
City Hall Janitorial Services 6287 1,828.89
8/2025
100-1610-7652 INX BUILDING MAINTENANCE
100-1015-7684 CIVICA LAW GROUP, APC 1318 Galen St Legal 7/2025 6269 3,384.42 Tobacco (1802 Hunt) Legal 6269 1,017.20
7/2025
100-1015-7684 CIVICA LAW GROUP, APC 202419-Code Enforcement Le… Tobacco (2165 Hunt) Legal 6269 51.60
7/2025
100-1015-7684 CIVICA LAW GROUP, APC 202419-Code Enforcement Le… General Code Enforcement 6269 387.00
Legal 7/2025
100-1015-7684 CIVICA LAW GROUP, APC
100-1015-7684 CIVICA LAW GROUP, APC LASD Citations 7/2025 6269 11,000.00 LASD Citations Expenses 6269 110.89
7/2025
100-1015-7684 CIVICA LAW GROUP, APC
100-1410-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 7/2025 221377 2,569.38 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 6268 64.15 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 6268 41.26 100-1205-7650 ENTERPRISE FM TRUST Vehicle 14 Liftgate Repair BD26-0162 417.78 Vehicle 23 Lease/Maint BD26-0162 434.37
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 27 Lease/Maint BD26-0162 477.31
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 22 Lease/Maint BD26-0162 432.59
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 20 Lease/Maint BD26-0162 395.08
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 2 of 12
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Vehicle 33,34,24,31,25,35 BD26-0162 306.12
Maint Fees 8/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 13 Lease/Maint BD26-0162 223.54
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 19 Lease/Maint BD26-0162 447.30
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 36 Lease/Maint BD26-0162 479.96
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 7 Lease/Maint BD26-0162 782.72
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 10 Lease/Maint BD26-0162 555.98
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 14 Lease/Maint BD26-0162 566.86
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 3 Lease/Maint BD26-0162 1,815.32
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 15 Lease/Maint BD26-0162 1,086.66
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 6 Lease/Maint BD26-0162 580.21
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 30 Lease/Maint BD26-0162 586.12
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 29 Lease/Maint BD26-0162 696.76
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 11 Lease/Maint BD26-0162 702.15
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 26 Lease/Maint BD26-0162 849.35
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 9 Lease/Maint BD26-0162 799.06
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 28 Lease/Maint BD26-0162 542.34
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 17 Lease/Maint BD26-0162 827.50
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Const/Demo Deposit Refund 221370 500.00
(P#2024-419)
100-2126 FRANCISCO J SANCHEZ
Administrative Fee (P#2024- 221370 -125.00
419)
100-5004 FRANCISCO J SANCHEZ
DART Events/Trip Expense 6320 893.59
Reimbursement
100-1205-7779 AIDA TORRES
A-Team Events/Trip Expense 6320 55.05
Reimbursement
100-1205-7783 AIDA TORRES
100-1010-7980 SHAFFER AWARDS Duarte D Pins 221372 1,309.43 City of Hope Parking 6278 8,547.00
Assessment 6/28/25-7/25/25
100-2121 FEHR & PEERS 202519-Pass Thru-COH Parkin…
100-1810-7660 DEPARTMENT OF JUSTICE Fingerprint Apps 7/2025 6264 352.00 National Night Out 221375 868.78
Generator/Light Rental
100-1605-7730 SIMON EQUIPMENT RENTALS
Admin Citation Processing 6272 1,261.59
7/2025
100-1205-7761 DATA TICKET INC
Parking Citation Processing 6272 2,308.59
7/2025
100-1205-7761 DATA TICKET INC
100-1205-7614 STAPLES PS Copier Paper 6315 136.71
100-1205-7761 SUPERIOR CT OF CAL CO OF L… Citation Revenue Tax 7/2025 221340 5,123.00 100-1805-7653 SECTRAN SECURITY INC August 2025 Courier Pick-up 6311 343.61 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 6268 30.85 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 6268 4.15 Public Safety Faucet/Valve 6261 1,345.00
Replacement
100-1610-7652 ALBERTOS PLUMBING
100-1610-7618 SUPPLY SOLUTIONS Building Maintenance Supplies 6312 1,798.61 100-1605-7745 CURO MANAGED PRINT PRO… Duarte Boxing Staff Shirts 221350 192.27 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 6281 531.56 100-1610-7652 IMS REFRIGERATION INC CC Ice Machine Repair 6286 704.44 100-1610-7618 WAXIE SANITARY SUPPLY Building Maintenance Supplies 6327 531.80

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 3 of 12
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount 100-1610-7618 SUPPLY SOLUTIONS Recycled Paper Products 6312 1,081.60 100-1410-7650 COASTLINE EQUIPMENT Vehicle #4 Service/Repair 221349 2,965.80 Instructor Fee-Sticker Design 6285 112.00
7/10/25 - 8/7/25
100-1605-7736 JACQUELINE HASTY
Instructor Fee-Tennis 7/24/25 - 6288 1,148.00
8/15/25
100-1605-7736 JAVIER DJEU TENNIS
100-1410-7810 A-1 MAINTENANCE SERVICES … Las Brisas Sweeping 8/2025 6260 66.00 100-1410-7810 A-1 MAINTENANCE SERVICES … Las Posadas Sweeping 8/2025 6260 66.00 100-1015-7682 BURKE, WILLIAMS & SORENS… Labor Legal 7/2025 6263 1,375.00 100-1825-7626 FEDEX Document Delivery 8/7/2025 221356 32.90 Emergency Generator 6317 160.00
Inspection 8/13/2025
100-1410-7656 SUNWEST ENGINEERING
Instructor Fee-Karate 6/13/25 - 6259 2,137.62
8/15/25
100-1605-7736 360 MARTIAL ARTS ACADEMY …
100-1810-7660 CERTIFIX LIVE SCAN Livescan Fees 7/2025 221347 30.00 100-1205-7781 LOS ANGELES COUNTY SHERIF…Sheriff Contract 7/2025 6294 481,469.31 100-1605-7741 DOLPHIN RENTS INC Pickleball After Dark Fencing 6273 883.74 100-1605-7734 CURO MANAGED PRINT PRO… Fitness Ctr Signage 221350 338.13 Instructor Fee-Ballet/Hip Hop 6271 761.60
7/8/25 - 7/29/25
100-1605-7736 DANCEFIT LLC
100-1815-7965 MAXTREME SERVICES IT Helpdesk 8/2025 6298 12,500.00 100-1605-7735 SMART & FINAL Teen Ctr Snack Bar Supplies 6314 177.72 100-1020-7722 GRANICUS INC Domain Name Change 6283 1,500.00 100-1610-7652 WET VIEWS Labor 6303 1,400.00
Competition & Training Pool 6303 1,387.10
Light Repair
100-1610-7652 WET VIEWS
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 6268 30.85 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 6268 4.15 Building Permit Refund 221355 1.00
(P#2025-114)
100-2012 JOE AND CELIA FALITI
Building Permit Refund 221355 0.80
(P#2025-114)
100-2013 JOE AND CELIA FALITI
Building Permit Refund 221355 469.80
(P#2025-114)
100-4201 JOE AND CELIA FALITI
100-1205-7980 CURO MANAGED PRINT PRO… Tobacco Merch T-Shirts 221350 202419/1205-7980 Other Exps… 1,378.13 SC Elevator Maintenance 6276 188.00
8/2025
100-1610-7652 EXECUTIVE ELEVATOR INC
100-1605-7741 CHALLENGER TEAMWEAR LAS Soccer Trophies 6266 383.44 Lift Rental-Pickleball Court 221375 399.45
Light Repairs
100-1610-7652 SIMON EQUIPMENT RENTALS
City Hall Building Facade 6270 1,055.00
Design Services 7/2025
100-1610-8100 DAHLIN GROUP INC
Records Retention Staff 6305 1,600.00
Training
100-1010-7965 RECORDS CONTROL SERVICES …
100-1605-7733 SUSIE HANSEN SC Fall Fling Dance Band 221361 750.00 100-1020-7710 LUDECKE PROPERTY MANAG… Chamber Lease 9/2025 221364 1,750.00 100-1610-7652 EXECUTIVE ELEVATOR INC SC Elevator Repair 6276 412.50 Tobacco Free Campaign 221351 3,555.89
Merchandise
100-1205-7980 DELONG UNLIMITED, CHAD DE… 202419/1205-7980 Other Exps… 100-1825-7626 POSTMASTER CMO Bulk Mailing 8/21/2025 221379 101.00 100-1605-7734 SMART & FINAL FC Staff Supplies 6314 64.87 100-1810-7980 MICHELLE BROWN Health Fair Raffle Prizes 221343 110.44 DART Event Expense 6320 162.24
Reimbursement
100-1205-7779 AIDA TORRES
(3) Attendees SGVCMA- 221369 120.00
Supporting Immigrants
Meeting
100-1010-7610 SAN GABRIEL VALLEY CITY M…
100-1205-7787 MOUNTAIN VISA PLAZA Public Safety Lease 6300 14,391.00 100-1610-7618 CURO MANAGED PRINT PRO… Park Signage 221350 194.04 100-1810-7980 LOS ANGELES UNIFIED SCHOO…Bilingual Testing 8/6/2025 221363 90.00 Replacement Street Name 221357 202.31
Signs Delivery
100-1205-7655 FEDEX FREIGHT

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 4 of 12
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Finance Mgr Printer Maint 221345 51.52
7/23/25 - 8/22/25
100-1825-7631 CANON SOLUTIONS AMERICA …
100-1610-7652 INX BUILDING MAINTENANCE Teen Ctr Window Cleaning 6287 1,257.00 100-1410-7650 AUTOZONE Vehicle #3 Battery 221341 141.98 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 6281 1,088.62 100-1605-7733 SMART & FINAL SC Monthly Dance Snacks 6314 123.28 100-1805-7654 LSL, LLP FY25 Interim/Year-End Audit 6295 3,680.00 100-1610-7618 SMART & FINAL SC Coffee Supplies 6314 176.05 Credit-Vinh Truong JPIA Conf 6322 -299.97
Hotel 10/2025 (Omni)
100-1005-7643 U.S. BANK
Brian V Mtg w/Boys & Girls 6322 62.52
Club (Mikomi Sushi)
100-1010-7610 U.S. BANK
Brian V Mtg w/New FS Staff 6322 117.38
(Domenico's)
100-1010-7610 U.S. BANK
Frances J City Clerk 6322 600.00
Law/Elections Seminar(League)
100-1010-7610 U.S. BANK
Andres Rangel League of Ca 6322 725.00
Conf Reg 10/2025
100-1010-7610 U.S. BANK
Pasadena Star News Online 6322 18.00
Subscription
100-1010-7612 U.S. BANK
CA City Management 6322 400.00
Foundation Annual Dues
100-1010-7612 U.S. BANK
DashPass 8/5/2025 - 9/5/2025 6322 9.99
(DoorDash)
100-1010-7980 U.S. BANK
Duarte Library Reopening 6322 62.80
Celebration (Smart&Final)
100-1010-7980 U.S. BANK
Duarte Library Reopening 6322 64.99
Celebration (Tropicana)
100-1010-7980 U.S. BANK
City Anniversary Celebration 6322 148.50
(Sweet Nothings)
100-1010-7980 U.S. BANK
Duarte Library Reopening 6322 180.00
Celebration(SweetNothing)
100-1010-7980 U.S. BANK
100-1020-7712 U.S. BANK Spotify Membership 6322 19.99
100-1020-7712 U.S. BANK Instagram Post (Facebook) 6322 8.55 Hootsuite Membership 6322 149.00
8/1/2025 - 8/31/2025
100-1020-7712 U.S. BANK
Deposit-Labor Day Lunch 6326 829.33
Caterer (LA Pizzeria)
100-1020-7711 U.S. BANK
Labor Day Lunch Raffle Gift 6326 250.00
Cards (Amazon)
100-1020-7711 U.S. BANK
Netflix-Senior Ctr 8/4/25 - 6326 8.99
9/3/25
100-1605-7733 U.S. BANK
Netflix-Teen Ctr 8/4/25 - 6326 9.00
9/3/25
100-1605-7735 U.S. BANK
Kristen Petersen Mtg 6326 45.74
w/Monrovia Staff (Cava Azusa)
100-1805-7610 U.S. BANK
Kristen Petersen Meeting 6326 54.37
w/Staff (Hope Village)
100-1805-7610 U.S. BANK
Kristen Petersen Membership 6326 150.00
(CSMFO)
100-1805-7612 U.S. BANK
Admin Srvcs Staff Treats (Paris 6326 51.59
Baguette)
100-1810-7610 U.S. BANK
100-1810-7614 U.S. BANK HR Office Supplies 6326 124.64
Deputy City Clerk Job Posting 6326 300.00
(CMCA)
100-1810-7671 U.S. BANK
Adobe Creative Cloud (1 Add'l 6326 30.93
Lic) 8/17/25-9/12/25
100-1815-7632 U.S. BANK
Finance Webinar 8/7/25 - 6326 96.00
9/6/25 (Zoom)
100-1815-7632 U.S. BANK
Adove Creative Cloud/Acrobat 6326 849.68
Pro 8/13/25 - 9/12/25
100-1815-7632 U.S. BANK
Card Used in Error 6326 44.18
(Walmart.com)
100-2121 U.S. BANK

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 5 of 12
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Manuel Mtg w/Cmty Garden 6323 20.35
Contractors (Starbucks)
100-1605-7610 U.S. BANK
P&R Dept Meeting Snack 6323 29.50
(Sweet Nothings)
100-1605-7610 U.S. BANK
Manuel Enriquez Annual 6323 200.00
Subscription (ICMA)
100-1605-7612 U.S. BANK
Manuel Enriquez NRPA 6323 180.00
Membership
100-1605-7612 U.S. BANK
100-1605-7614 U.S. BANK Clamps/Tape (Home Depot) 6323 40.75 100-1605-7614 U.S. BANK Bookends/Desk Mat (Amazon) 6323 58.92 Hand Sanitizer/Sign Holders 6323 43.07
(Amazon)
100-1605-7614 U.S. BANK
P&R Secretary 2026 Calendar 6323 9.36
(Amazon)
100-1605-7614 U.S. BANK
Camera Memory Card 6323 24.30
(Amazon)
100-1605-7614 U.S. BANK
MYC August Meeting Dinner 6323 353.59
(Raising Cane's)
100-1605-7693 U.S. BANK
Concerts in the Park Ice Chests 6323 133.68
(Amazon)
100-1605-7729 U.S. BANK
Touch A Truck Cutouts 6323 9.93
(Amazon)
100-1605-7730 U.S. BANK
Touch A Truck Supplies 6323 77.29
(Amazon)
100-1605-7730 U.S. BANK
Touch A Truck 6323 23.17
Tablecloths/Cutouts (Amazon)
100-1605-7730 U.S. BANK
Touch A Truck Vendor 6323 83.43
Bagels/Coffee (Panera Bread)
100-1605-7730 U.S. BANK
NNO & Movie Night Supplies 6323 127.17
(Amazon)
100-1605-7730 U.S. BANK
Return-NNO & Movie Night 6323 -112.38
Supplies (Amazon)
100-1605-7730 U.S. BANK
Eggfest(2) Bunny Suits Cleaning 6323 240.00
(Natures Cleaners)
100-1605-7730 U.S. BANK
NNO & Movie Night Supplies 6323 104.46
(Amazon)
100-1605-7730 U.S. BANK
Touch A Truck Backdrop 6323 108.05
Cover/Stand (Amazon)
100-1605-7730 U.S. BANK
NNO & Movie Night Supplies 6323 68.26
(Amazon)
100-1605-7730 U.S. BANK
City Picnic Umbrella Pins 6323 13.80
(Amazon)
100-1605-7732 U.S. BANK
SC Fresh Fridays Event Supplies 6323 131.31
(Amazon)
100-1605-7733 U.S. BANK
SC Hawaiian Luau 6323 359.53
Supplies/Paddles (Amazon)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK SC Office Supplies (Amazon) 6323 79.03 SC Fresh Fridays Event Summer 6323 366.10
Treat (AdaptiveAmer)
100-1605-7733 U.S. BANK
SC Nat'l Sr Citizens Day 6323 1,278.90
Celebation (OvejaKitchen)
100-1605-7733 U.S. BANK
SC Ice Cream Event Bowls 6323 34.23
(Amazon)
100-1605-7733 U.S. BANK
Sr Softball End of Season Lunch 6323 418.02
(Max's)
100-1605-7733 U.S. BANK
SC Fresh Friday Dessert (Tacos 6323 873.61
El Torito)
100-1605-7733 U.S. BANK
Senior Ctr Office Supplies 6323 47.36
(Amazon)
100-1605-7733 U.S. BANK
Fitness Ctr Supplies 6323 15.43
(Walmart.com)
100-1605-7734 U.S. BANK
FC Gym Attachments/Bars 6323 40.87
(Amazon)
100-1605-7734 U.S. BANK

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 6 of 12
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Return-FC Storage Bin 6323 -15.42
(Walmart.com)
100-1605-7734 U.S. BANK
FC Splashtacular Event 6323 39.31
Drawstring Bags (Amazon)
100-1605-7734 U.S. BANK
100-1605-7734 U.S. BANK FC Office Paper (Amazon) 6323 43.63 Silicone Bracelets for Swim 6323 45.34
Program (Amazon)
100-1605-7734 U.S. BANK
FC Splashtacular Event Supplies 6323 347.89
(Walmart.com)
100-1605-7734 U.S. BANK
100-1605-7734 U.S. BANK FC Office Supplies (Amazon) 6323 115.54 100-1605-7734 U.S. BANK Fitness Ctr Wall Fans (Amazon) 6323 159.10 FC Facility Office Supplies 6323 46.98
(Walmart.com)
100-1605-7734 U.S. BANK
TC Back To School BBQ/Movie 6323 19.84
(Walmart.com)
100-1605-7735 U.S. BANK
TC Amazing Acts Week 6323 174.86
Supplies (Michaels)
100-1605-7735 U.S. BANK
100-1605-7735 U.S. BANK TC Craft Paper Roll (Amazon) 6323 65.18 TC Amazing Acts Event 6323 48.81
Supplies (Amazon)
100-1605-7735 U.S. BANK
Summer Camps Phone Airtime 6323 71.56
(StraightTalk)
100-1605-7740 U.S. BANK
Day Camp End of Summer 6323 275.13
Meeting (Raising Cane's)
100-1605-7740 U.S. BANK
Youth Sports Pickleball 6323 68.51
Supplies (Apex Racquet)
100-1605-7741 U.S. BANK
Youth Sports Pickleball 6323 65.64
AD/Bags & Balls (Amazon)
100-1605-7741 U.S. BANK
Duarte Boxing Show 9/5/25 6323 330.00
Sanction Fee (USABoxing)
100-1605-7745 U.S. BANK
100-1605-7745 U.S. BANK Boxing Coach Shirts (Amazon) 6323 27.56 Return-IDC Supplies (Hobby 6323 -30.27
Lobby)
100-1605-7758 U.S. BANK
Cmty Garden Grand Opening 6323 54.75
Flowers (Del Real)
100-1605-7980 U.S. BANK
Cmty Garden Grand Opening 6323 134.20
Flowers (Stems Floral)
100-1605-7980 U.S. BANK
100-1605-7980 U.S. BANK PMLB Staff Cups (Amazon) 6323 112.68 Cmty Garden Grand Opening 6323 86.00
Flowers (Willie Sanchez)
100-1605-7980 U.S. BANK
Return-Cmty Garden Grand 6323 -67.12
Opening Gloves (Amazon)
100-1605-7980 U.S. BANK
Cmty Garden Grand Opening 6323 32.84
Supplies (Hobby Lobby)
100-1605-7980 U.S. BANK
Cmty Garden Grand Opening 6323 30.81
Supplies (Hobby Lobby)
100-1605-7980 U.S. BANK
Staff Appreciation Gift Card 6323 25.00
(Vons)
100-1605-7980 U.S. BANK
Cmty Garden Grand Opening 6323 19.66
Flowers (Dan Stamis)
100-1605-7980 U.S. BANK
Cmty Garden Grand Opening 6323 17.66
Ice (7-Eleven)
100-1605-7980 U.S. BANK
Cmty Garden Grand Opening 6323 38.05
Flowers (Trader Joes)
100-1605-7980 U.S. BANK
Return-Cmty Garden Grand 6323 -26.77
Opening (Hobby Lobby)
100-1605-7980 U.S. BANK
100-1610-7616 U.S. BANK FC Pool Supplies (Amazon) 6323 121.54 FC Facility Locker Supplies 6323 6.88
(Walmart.com)
100-1610-7616 U.S. BANK
City Hall Refrigerator Water 6323 88.39
Filter (Amazon)
100-1610-7618 U.S. BANK
Tablecloth Cleaning (Natures 6323 80.00
Cleaners)
100-1610-7652 U.S. BANK

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 7 of 12
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Const/Demo Deposit Refund 6302 20,220.00
(P#2025-70ROW)
100-2126 ONYX PAVING COMPANY INC
Administrative Fee (P#2025- 6302 -125.00
70ROW)
100-5004 ONYX PAVING COMPANY INC
Building Permit Refund 221346 1.00
(P#2025-497)
100-2012 VICTOR CASS
Building Permit Refund 221346 0.50
(P#2025-497)
100-2013 VICTOR CASS
Building Permit Refund 221346 367.50
(P#2025-497)
100-4201 VICTOR CASS
Building Permit Refund 221346 244.40
(P#2025-497)
100-4901 VICTOR CASS
100-1605-7733 HEULYN REGINA DUMAS-JOH… SC Sewing Class 8/2025 6274 286.00 Mayor's Youth Council Logo 221376 150.00
Design
100-1605-7693 AL JERROLD ANGELITO SORIA…
100-1205-7650 AUTOZONE Vehicle #36 Air Filter 221341 23.74 Instructor Fee-Ballet/Hip Hop 6271 761.60
8/5/25 - 8/26/25
100-1605-7736 DANCEFIT LLC
100-1605-7733 QUALITY PRINTING AND MAIL… SC Newsletter Sept/Oct 2025 221380 818.61 100-1605-7733 SMART & FINAL SC Meal Program Supplies 6314 25.99 100-1605-7739 THE SAUCE CREATIVE SERVICE…Fall 2025 City News Design 6319 7,200.00 100-1605-7732 EDWARD PEREIRA GARCIA City Picnic Band 221359 1,700.00 SC Rent Deposit Refund 221368 500.00
8/24/2025
100-2120 BRIAN PHAN
Instructor Fee-SC Keyboard 6297 385.00
6/20/25 - 8/8/25
100-1605-7756 ABRAHAM MARTINEZ
Instructor Fee-Piano 6/21/25 - 6297 378.00
8/16/25
100-1605-7736 ABRAHAM MARTINEZ
Instructor Fee-SC Yoga 6/19/25 6299 226.80
- 7/17/25
100-1605-7756 GREGORY MENA
CMD Permit Tech Printer Maint 221345 113.33
7/27/25 - 8/26/25
100-1825-7631 CANON SOLUTIONS AMERICA …
100-1605-7735 DUARTE RECREATION PETTY … TC Amazing Acts Week Snacks 221353 27.51 Cmty Garden Grand Opening 221353 18.66
Flowers
100-1605-7980 DUARTE RECREATION PETTY …
100-1005-7640 CESAR A GARCIA Council Vehicle Allowance 6282 75.00 100-1005-7641 TERA MARTIN DEL CAMPO Council Vehicle Allowance 6296 75.00 100-1005-7642 MARGARET FINLAY Council Vehicle Allowance 6279 75.00 100-1005-7643 VINH TRUONG Council Vehicle Allowance 6321 75.00 100-1005-7647 MARTIN CALDERON RIOS Council Vehicle Allowance 6307 75.00 100-1005-7648 SAMUEL KANG Council Vehicle Allowance 6290 75.00 100-1005-7650 TONEY LEWIS Council Vehicle Allowance 6293 75.00 100-1605-7733 DUARTE PETTY CASH/BINGO … SC Bingo Prize Money 221352 205.00 Health Insurance 6262 218.00
Reimbursement
100-1825-7674 JACQUELINE BURCKHARD
Health Insurance 6318 435.00
Reimbursement
100-1825-7674 MICHAEL TARR
Health Insurance 6306 566.00
Reimbursement
100-1825-7674 TERESA RENTERIA
Health Insurance 6275 435.00
Reimbursement
100-1825-7674 STEVE ESBENSHADE
Health Insurance 221342 435.00
Reimbursement
100-1825-7674 CATHERINE BRATTA
Health Insurance 6277 435.00
Reimbursement
100-1825-7674 JOHN FASANA
Health Insurance 6291 435.00
Reimbursement
100-1825-7674 JIM KIRCHNER
Health Insurance 6265 566.00
Reimbursement
100-1825-7674 EFREN CASTRO
SC Rent Deposit Refund 221374 500.00
8/16/2025
100-2120 ESTELA SIERRA
ROP Bldg Rent Deposit Refund 221371 150.00
8/16/2025
100-2120 JUDITH SEDANO

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 8 of 12
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount ROP Bldg Rent Extra Hour Fee 221371 -80.50
8/16/2025
100-4404 JUDITH SEDANO
ROP Bldg Rent Deposit Refund 221362 150.00
8/23/2025
100-2120 TIM LANG
FY26 General Support 221358 14,500.00
Agreement
100-1205-7760 FOOTHILL UNITY CENTER
100-1610-7618 SMART & FINAL CC Coffee/Meeting Supplies 6314 137.97 General City Attorney 6309 5,382.30
(Retainer) 7/2025
100-1015-7680 RUTAN & TUCKER LLP
100-1015-7686 RUTAN & TUCKER LLP General City Litigation 7/2025 6309 58.80 100-1605-7733 TIFFANY'S CATERING SC Luau Catering 221378 2,320.50 100-1825-7626 FEDEX Document Delivery 221356 56.76
Fitness Ctr Pool Weekly 6303 1,950.00
Maintenance 8/2025
100-1610-7652 WET VIEWS
Pool Rent Deposit Refund 221339 200.00
8/16/2025
100-2120 HAZEL AGUAYO
100-1605-7732 ELITE SOUND, STAGE, & LIGHT…City Picnic Sound & Stage 221354 3,500.00 100-1605-7732 PARTY PRONTO INC City Picnic Family Fun Zone 221366 1,156.00 Fund 100 - GENERAL FUND Total: 733,491.06
Fund: 220 - GAS TAX FUN
3rd of July Message Board 6289 3,654.00
Rental
220-2210-7813 JCL TRAFFIC SERVICES
CO2-Highland Ave Promenade 6313 2,895.00
Landscape Design 7/2025
220-2205-8100 SITE DESIGN STUDIO INC 202106-2205-8100-Highland P… CO3-Highland Ave Promenade 6313 1,052.95
Landscape Design 7/2025
220-2205-8100 SITE DESIGN STUDIO INC 202106-2205-8100-Highland P… Highland Ave Promenade 6313 3,902.05
Landscape Design 7/2025
220-2205-8100 SITE DESIGN STUDIO INC 202106-2205-8100-Highland P… Huntington Dr Street 6304 16,224.00
Improvements PS&E 7/2025
220-2225-7965 KREUZER CONSULTING GROUP 202415-Prof Svcs-Huntington … Fund 220 - GAS TAX FUN Total: 27,728.00
Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
240-2410-7888 LANDSCAPE WAREHOUSE INC Encanto Park Irrigation Repairs 6292 504.03 Grocery Outlet Ctr Sweeping 6260 843.00
8/2025
240-2426-7810 A-1 MAINTENANCE SERVICES …
Citywide/Lena Valenzuela Park 6292 467.95
Irrigation Repairs
240-2410-7888 LANDSCAPE WAREHOUSE INC
Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 1,814.98 Fund: 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND
290-2905-7781 LOS ANGELES COUNTY SHERIF…Sheriff Contract 7/2025 6294 13,191.67 Fund 290 - SUPPLEMENTAL LAW ENFORCEMENT FUND Total: 13,191.67 Fund: 320 - AIR QUALITY MANAGEMENT FUND (AQMD)
Vehicle 25 Lease 8/01/2025 - BD26-0162 490.00
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 31 Lease 8/01/2025 - BD26-0162 493.32
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 34 Lease 8/01/2025 - BD26-0162 569.24
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 35 Lease 8/01/2025 - BD26-0162 681.15
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 33 Lease 8/01/2025 - BD26-0162 442.41
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 24 Lease 8/01/2025 - BD26-0162 429.95
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Fund 320 - AIR QUALITY MANAGEMENT FUND (AQMD) Total: 3,106.07 Fund: 440 - PROPOSITION A TRANSIT FUND
440-4405-7960 FOOTHILL TRANSIT Duarte Local Service 6/2025 6280 20,643.51 440-5004 FOOTHILL TRANSIT Duarte Local Service 6/2025 6280 -568.26 76th Installment of 3rd Bus 6280 3,887.05
7/2025
440-4405-8013 FOOTHILL TRANSIT
440-4405-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 7/2025 221377 241.83

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 9 of 12
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount 440-4405-7650 AUTOZONE Yard Supplies 221341 37.19
77th Installment of 3rd Bus 6280 3,887.05
8/2025
440-4405-8013 FOOTHILL TRANSIT
440-4405-7960 FOOTHILL TRANSIT Duarte Local Service 7/2025 6280 24,617.48 440-5004 FOOTHILL TRANSIT Duarte Local Service 7/2025 6280 -857.13 Fund 440 - PROPOSITION A TRANSIT FUND Total: 51,888.72
Fund: 460 - PROPOSITION C TRANSIT FUND
460-4605-7960 FOOTHILL TRANSIT Duarte Local Service 6/2025 6280 16,890.14 460-5004 FOOTHILL TRANSIT Duarte Local Service 6/2025 6280 -464.94 76th Installment of 3rd Bus 6280 3,180.31
7/2025
460-4605-8013 FOOTHILL TRANSIT
460-4605-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 7/2025 221377 211.59 77th Installment of 3rd Bus 6280 3,180.31
8/2025
460-4605-8013 FOOTHILL TRANSIT
460-4605-7960 FOOTHILL TRANSIT Duarte Local Service 7/2025 6280 20,141.57 460-5004 FOOTHILL TRANSIT Duarte Local Service 7/2025 6280 -701.29 Fund 460 - PROPOSITION C TRANSIT FUND Total: 42,437.69
Fund: 470 - MEASURE R LR TRANSIT FUND
Retention-FY25 Street 6301 -333.00
Rehabilition Project
470-2127 ONYX PAVING COMPANY INC 202506-Retention-FY25 Street… FY25 Street Rehabilitation 6301 1,332.00
Project-Final
470-4705-8070 ONYX PAVING COMPANY INC 202506-Cap Street Improv-FY… CO2-FY25 Street Rehabilitation 6301 5,328.00
Project-Final
470-4705-8070 ONYX PAVING COMPANY INC 202506-Cap Street Improv-FY… Fund 470 - MEASURE R LR TRANSIT FUND Total: 6,327.00
Fund: 521 - INFRASTRUCTURE MODERNIZATION DEBT SERVICE FUND Infrastructure Modernization 221360 173,869.81
Payment 6 of 15
521-5215-8340 GOVERNMENT LEASING AND F…
Infrastructure Modernization 221360 46,967.21
Payment 6 of 15
521-5215-8350 GOVERNMENT LEASING AND F…
Fund 521 - INFRASTRUCTURE MODERNIZATION DEBT SERVICE FUND Total: 220,837.02 Fund: 681 - Former RDA Low-Mod Income Housing Asset Fund FY25 Housing Authority Report 6284 4,844.50
7/27/25 - 8/23/25
681-6815-7965 HARRIS & ASSOCIATES
Fund 681 - Former RDA Low-Mod Income Housing Asset Fund Total: 4,844.50 Grand Total: 1,105,666.71

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 10 of 12
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 733,491.06
220 - GAS TAX FUN 27,728.00
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 1,814.98
290 - SUPPLEMENTAL LAW ENFORCEMENT FUND 13,191.67
320 - AIR QUALITY MANAGEMENT FUND (AQMD) 3,106.07
440 - PROPOSITION A TRANSIT FUND 51,888.72
460 - PROPOSITION C TRANSIT FUND 42,437.69
470 - MEASURE R LR TRANSIT FUND 6,327.00
521 - INFRASTRUCTURE MODERNIZATION DEBT SERVICE … 220,837.02 681 - Former RDA Low-Mod Income Housing Asset Fund 4,844.50 Grand Total: 1,105,666.71
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 75.00
100-1005-7641 Travel & Exp - Martin Del… 75.00
100-1005-7642 Travel & Exp - Finlay 75.00
100-1005-7643 Travel & Exp - Truong -224.97
100-1005-7647 Travel & Exp - Calderon 75.00
100-1005-7648 Travel & Exp - Kang 75.00
100-1005-7650 Travel & Exp - Lewis 75.00
100-1010-7610 Travel, Mtgs & Conf 1,624.90
100-1010-7612 Publications and Dues 418.00
100-1010-7965 Professional Services 1,600.00
100-1010-7980 Other Expenses 1,775.71
100-1015-7680 City Attorney Legal 5,382.30
100-1015-7682 Labor Counsel Legal 1,375.00
100-1015-7684 Code Enforcement Legal 15,951.11
100-1015-7686 Other Legal Services 58.80
100-1020-7710 Chamber Of Commerce 1,750.00
100-1020-7711 Employee Recognition C… 1,079.33
100-1020-7712 Community Information … 177.54
100-1020-7722 City Website 1,500.00
100-1205-7614 Office Supplies 136.71
100-1205-7615 Emergency Supplies 74.57
100-1205-7650 Vehicle Maintenance 492.28
100-1205-7655 Emergency Services 202.31
100-1205-7760 Homeless Outreach Prog… 14,500.00
100-1205-7761 Parking Ticket Collect 8,693.18
100-1205-7779 Youth Programs 1,055.83
100-1205-7780 Animal Control 6,666.67
100-1205-7781 Contract Law Enforceme… 481,469.31
100-1205-7783 A-Team Program 55.05
100-1205-7787 Public Safety Cntr Lease 14,391.00
100-1205-7980 Other Expenses 4,934.02
100-1405-7800 Building Department Ser… 32,300.77
100-1410-7650 Vehicle Maintenance 3,107.78
100-1410-7656 Emergency Generator 160.00
100-1410-7810 Street Sweeping 132.00
100-1410-7814 Graffiti Removal 2,569.38
100-1410-7980 Other Expenses 256.06
100-1605-7002 Regular Salaries 76.92
100-1605-7610 Travel, Mtgs & Conf 49.85
100-1605-7612 Publications and Dues 380.00
100-1605-7614 Office Supplies 176.40
100-1605-7693 Youth Council 503.59
100-1605-7729 Concerts In The Park 133.68

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 11 of 12
Account Summary
Account Number Account Name Payment Amount
100-1605-7730 Special Events 1,598.16
100-1605-7732 City Picnic 7,219.80
100-1605-7733 Senior Center 8,276.46
100-1605-7734 Fitness Center 1,241.67
100-1605-7735 Teen Center 522.92
100-1605-7736 Youth & Adult Recreatio… 5,298.82
100-1605-7739 Publicity 7,200.00
100-1605-7740 Day Camps 346.69
100-1605-7741 Sports/Playground Progr… 1,401.33
100-1605-7745 Boxing Program 549.83
100-1605-7756 Senior Recreation Classes 611.80
100-1605-7758 Independence Day Celeb… -30.27
100-1605-7980 Other Expenses 1,175.71
100-1610-7616 Pool Supplies 128.42
100-1610-7617 Pool Chemicals 1,620.18
100-1610-7618 Building Supplies 4,512.71
100-1610-7636 Uniforms 139.93
100-1610-7652 Building Maint Services 13,785.94
100-1610-8100 Other Capital Improvem… 1,055.00
100-1805-7610 Travel, Mtgs & Conf 100.11
100-1805-7612 Publications and Dues 150.00
100-1805-7653 Bank Charges 343.61
100-1805-7654 Audit Services 3,680.00
100-1805-7965 Professional Services 1,495.00
100-1810-7610 Travel, Mtgs & Conf 51.59
100-1810-7614 Office Supplies 124.64
100-1810-7660 Other Services 382.00
100-1810-7671 Recruiting 300.00
100-1810-7980 Other Expenses 200.44
100-1815-7632 Software 976.61
100-1815-7965 Professional Services 12,500.00
100-1825-7626 Postage 190.66
100-1825-7631 Equipment Maintenance 963.82
100-1825-7674 Retiree Health Insurance 3,525.00
100-1830-8100 Vehicle Replacement (C… 13,587.30
100-2012 Green Building Fees Pay… 2.00
100-2013 Strong Motions Fees Pay… 1.30
100-2120 Refundable Deposits 1,500.00
100-2121 Pass Through Deposits 9,855.60
100-2126 Construction and Demoli… 20,720.00
100-4201 Building Permits 837.30
100-4404 Other Building Rentals -80.50
100-4901 Plan Check Fees 244.40
100-5004 Other Revenue -250.00
220-2205-8100 Other Capital Improvem… 7,850.00
220-2210-7813 Regulatory Signs 3,654.00
220-2225-7965 Professional Services 16,224.00
240-2410-7888 Repairs-Citywide 971.98
240-2426-7810 Street Sweeping 843.00
290-2905-7781 Contract Law Enforceme… 13,191.67
320-3205-8013 Vehicles (Capital) 3,106.07
440-4405-7650 Vehicle Maintenance 37.19
440-4405-7814 Graffiti Removal 241.83
440-4405-7960 Foothill Transit Operatio… 45,260.99
440-4405-8013 Vehicles (Capital) 7,774.10
440-5004 Other Revenue -1,425.39
460-4605-7814 Graffiti Removal 211.59
460-4605-7960 Foothill Tranist Operatio… 37,031.71

Council Warrant Register By Account Payment Dates: 8/28/2025 - 9/10/2025 9/3/2025 10:26:11 AM Page 12 of 12
Account Summary
Account Number Account Name Payment Amount
460-4605-8013 Vehicles (Capital) 6,360.62
460-5004 Other Revenue -1,166.23
470-2127 Retention Payable -333.00
470-4705-8070 Street Improvements (C… 6,660.00
521-5215-8340 Principal Payments 173,869.81
521-5215-8350 Interest Expense 46,967.21
681-6815-7965 Professional Services 4,844.50
Grand Total: 1,105,666.71
Project Account Summary
Project Account Key Payment Amount
**None** 1,059,451.47
202106-2205-8100-Highland Promenade Measure M 7,850.00
202415-Prof Svcs-Huntington Dr Street Improvements 16,224.00 202417-dep-Westminister Garden Specific Plan & EIR 1,264.42 202419/1205-7980 Other Exps-Tobacco Grant 4,934.02
202419-Code Enforcement Legal-Tobacco Grant 1,068.80
202506-Cap Street Improv-FY24-25 6,660.00
202506-Retention-FY25 Street Rehab Project -333.00
202519-Pass Thru-COH Parking Analysis/Audit 8,547.00
Grand Total: 1,105,666.71

9/3/2025 10:27:21 AM Page 1 of 3
Council Warrant Register By Vendor
City of Duarte By Fund
Payment Dates 8/28/2025 - 8/28/2025
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Fund: 100 - GENERAL FUND
Vendor: 6189 - ENTERPRISE FM TRUST
100-1205-7650 ENTERPRISE FM TRUST Vehicle 14 Liftgate Repair FBN5393566 417.78 Vehicle 13 Lease/Maint FBN5393566 223.54
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 3 Lease/Maint FBN5393566 1,815.32
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 15 Lease/Maint FBN5393566 1,086.66
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 26 Lease/Maint FBN5393566 849.35
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 17 Lease/Maint FBN5393566 827.50
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 9 Lease/Maint FBN5393566 799.06
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 7 Lease/Maint FBN5393566 782.72
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 11 Lease/Maint FBN5393566 702.15
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 29 Lease/Maint FBN5393566 696.76
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 30 Lease/Maint FBN5393566 586.12
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 14 Lease/Maint FBN5393566 566.86
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 10 Lease/Maint FBN5393566 555.98
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 6 Lease/Maint FBN5393566 580.21
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 22 Lease/Maint FBN5393566 432.59
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 33,34,24,31,25,35 FBN5393566 306.12
Maint Fees 8/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 20 Lease/Maint FBN5393566 395.08
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 36 Lease/Maint FBN5393566 479.96
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 28 Lease/Maint FBN5393566 542.34
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 27 Lease/Maint FBN5393566 477.31
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 19 Lease/Maint FBN5393566 447.30
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vehicle 23 Lease/Maint FBN5393566 434.37
8/01/2025 - 8/31/2025
100-1830-8100 ENTERPRISE FM TRUST
Vendor 6189 - ENTERPRISE FM TRUST Total: 14,005.08
Vendor: 0788 - HOME DEPOT CREDIT SERVICES
100-1610-7618 HOME DEPOT CREDIT SERVICES Facility Maint Paint Supplies 8525694 79.21 100-1205-7615 HOME DEPOT CREDIT SERVICES EOC Batteries 9774669 74.57 Paint Supplies/Planter Box 4514365 160.93
Project
100-1610-7618 HOME DEPOT CREDIT SERVICES
Park Picnic Table & Bench 9515474 111.57
Repairs
100-1610-7618 HOME DEPOT CREDIT SERVICES
100-1610-7618 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies 8905382 9.19 100-1610-7618 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies 7215765 50.26 100-1610-7618 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies 7430985 93.09

Council Warrant Register By Vendor Payment Dates: 8/28/2025 - 8/28/2025 9/3/2025 10:27:21 AM Page 2 of 3
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount 100-1410-7980 HOME DEPOT CREDIT SERVICES City Yard Parts & Supplies 2301025 256.06 Vendor 0788 - HOME DEPOT CREDIT SERVICES Total: 834.88
Fund 100 - GENERAL FUND Total: 14,839.96
Fund: 320 - AIR QUALITY MANAGEMENT FUND (AQMD)
Vendor: 6189 - ENTERPRISE FM TRUST
Vehicle 35 Lease 8/01/2025 - FBN5393566 681.15
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 24 Lease 8/01/2025 - FBN5393566 429.95
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 34 Lease 8/01/2025 - FBN5393566 569.24
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 25 Lease 8/01/2025 - FBN5393566 490.00
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 33 Lease 8/01/2025 - FBN5393566 442.41
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vehicle 31 Lease 8/01/2025 - FBN5393566 493.32
8/31/2025
320-3205-8013 ENTERPRISE FM TRUST
Vendor 6189 - ENTERPRISE FM TRUST Total: 3,106.07
Fund 320 - AIR QUALITY MANAGEMENT FUND (AQMD) Total: 3,106.07 Grand Total: 17,946.03

Council Warrant Register By Vendor Payment Dates: 8/28/2025 - 8/28/2025 9/3/2025 10:27:21 AM Page 3 of 3
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 14,839.96
320 - AIR QUALITY MANAGEMENT FUND (AQMD) 3,106.07
Grand Total: 17,946.03
Account Summary
Account Number Account Name Payment Amount
100-1205-7615 Emergency Supplies 74.57
100-1205-7650 Vehicle Maintenance 417.78
100-1410-7980 Other Expenses 256.06
100-1610-7618 Building Supplies 504.25
100-1830-8100 Vehicle Replacement (C… 13,587.30
320-3205-8013 Vehicles (Capital) 3,106.07
Grand Total: 17,946.03
Project Account Summary
Project Account Key Payment Amount
**None** 17,946.03
Grand Total: 17,946.03

City of
Duarte

MONTHLY FINANCIAL REPORT
Month Ended July 31, 2025
(8.3% of FY 2025-26 Completed)
Contents Page #
Treasury Report
Monthly Activity and Balances
Cash Balance by Fund
Budget-to-Actual Report
General Fund Revenue Dashboard
General Fund Expenditure Dashboard
Revenue, Expenditures, Transfers and Surplus/Deficit by Fund Components of Fund Balance in the General Fund
Completed 8/22/25
13 7-11
12 2
3 4-6

Monthly Financial Report

CITY OF DUARTE
Treasury Report - Monthly Activity & Balances
Month Ended July 31, 2025

MONTHLY ACTIVITY
Bank* LAIF* Total
Beginning Balance (7/01/2025) $4,433,507 $44,191,270 $48,624,777 Cash Inflows
Receipts $1,945,675 $484,218 $2,429,894
Transfers In $4,000,000 $0 $4,000,000
Total Cash Inflows $5,945,675 $484,218 $6,429,894
Cash Outflows
Disbursements $5,945,325 $0 $5,945,325
Transfers Out $0 $4,000,000 $4,000,000
Total Cash Outflows $5,945,325 $4,000,000 $9,945,325
Net Activity $350 ($3,515,782) ($3,515,431)
Ending Balance (7/31/2025) $4,433,857 $40,675,489 $45,109,346 Completed 8/22/25
*The "Bank" balance refers to the balance in the City's primary checking account. The "LAIF" balance refers to the City's investment balance with the Local Agency Investment Fund, which is part of the State of California's Pooled Money Investment Account and administered by the California State Treasurer. 45,109,346
2,429,894
5,945,325
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Total Cash and Investments Monthly Cash Inflows Monthly Cash Outflows

Monthly Financial Report

CITY OF DUARTE
Treasury Report - Cash Balance by Fund
Month Ended July 31, 2025
Completed 8/22/25
*Source: City of Duarte general ledger. Note that the total cash balance as shown in the City's general ledger is not equal to the combined ending "Bank" and "LAIF" balances shown on the previous page. Because certain transactions are reflected at different times in the general ledger as compared to the City's bank account, the combined "Bank" and "LAIF" balances will rarely equal precisely the City's general ledger cash balance. The City performs a monthly "bank reconciliation" to reconcile these balances. **Funds with zero or negative cash balances are not shown above. Those with negative balances are offset against the General Fund cash balance.

0.0%, $10,406

0.2%, $74,317

0.3%, $145,536

1.1%, $484,842

1.3%, $580,724

1.4%, $618,364

1.4%, $643,729

1.5%, $685,808

1.6%, $726,845

2.0%, $889,668

3.1%, $1,397,173

4.8%, $2,161,744

5.7%, $2,576,563

7.7%, $3,485,632 67.8%, $30,517,334
$0 $10,000,000 $20,000,000 $30,000,000
SLEF (290)
Quimby (420)
AQMD (320)
Mea W (490)
Inclu Hsng (610)
Prop C (460)
Com Imprvmt (620)
SB1/RMRA (225)
Mea R (470)
Mea M (475)
Prop A (440)
Housing Auth (680)
Gas Tax (220)
Fmr RDA LMI Hsg (681)
General (100)
Cash Balance by Fund (total is $45.0 million*): % of Total & $ Amount

Monthly Financial Report

CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2025-26 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $458,074 $344,329
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Total GF Revenue
Last Year This Year
$ YTD thru July $25,200 $24,369
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
Taxes
Last Year This Year
$ YTD thru July $112,736 $108,360
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Licenses & Permits
Last Year This Year
$ YTD thru July $27,788 $30,883
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
Fines & Forfeitures
Last Year This Year
$ YTD thru July $196,933 $27,502
$0
$50,000
$100,000
$150,000
$200,000
$250,000
Use of Money and Property
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Intergovernmental

Monthly Financial Report

CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2025-26 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $18,969 $30,616
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
Recreation Fees
Last Year This Year
$ YTD thru July $37,297 $33,297
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
Other Service Charges
Last Year This Year
$ YTD thru July $39,151 $89,302
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
$100,000
Miscellaneous
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Reimbursements
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Sales and Use Tax
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Transactions (New Sales) Tax

Monthly Financial Report

CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2025-26 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Property Tax
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Franchise Tax
Last Year This Year
$ YTD thru July $90,713 $85,669
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
$100,000
Building Permits
Last Year This Year
$ YTD thru July $33,157 $26,344
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
Plan Check Fees
Last Year This Year
$ YTD thru July $25,200 $24,369
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
Business License
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Transient Occupancy Tax

Monthly Financial Report

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2025-26 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $3,189,555 $3,319,836
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
Total GF Expenditures
Last Year This Year
$ YTD thru July $356,862 $341,424
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Personnel-Salaries
Last Year This Year
$ YTD thru July $1,644,761 $1,862,617
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
Personnel-Nonsalary
Last Year This Year
$ YTD thru July $154 $64
$0
$20
$40
$60
$80
$100
$120
$140
$160
$180
Sherriff Contract
Last Year This Year
$ YTD thru July $32,085 $1,117
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
Building Dept Services
Last Year This Year
$ YTD thru July $3,624 $0
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
Legal Services

Monthly Financial Report

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2025-26 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $52,708 $13,638
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
Capital Expenses
Last Year This Year
$ YTD thru July $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Transfers Out
Last Year This Year
$ YTD thru July $15,121 $18,425
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
$20,000
City Council
Last Year This Year
$ YTD thru July $77,150 $54,674
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
City Manager/City Clerk
Last Year This Year
$ YTD thru July $663,309 $728,328
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Insurance Coverage
Last Year This Year
$ YTD thru July $436,052 $372,647
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Other Operating Expenses

Monthly Financial Report

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2025-26 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $3,624 $0
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
Legal Services
Last Year This Year
$ YTD thru July $69,529 $53,207
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
Community Promotions
Last Year This Year
$ YTD thru July $25,532 $27,142
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
Memberships
Last Year This Year
$ YTD thru July $138,602 $140,762
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
Public Safety
Last Year This Year
$ YTD thru July $124,983 $91,821
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
Community Development
Last Year This Year
$ YTD thru July $37,190 $33,832
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
Field Services

Monthly Financial Report

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2025-26 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $12,958 $3,427
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
Sports Park
Last Year This Year
$ YTD thru July $213,228 $178,014
$0
$50,000
$100,000
$150,000
$200,000
$250,000
Parks & Recreation
Last Year This Year
$ YTD thru July $58,607 $79,290
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
Finance
Last Year This Year
$ YTD thru July $12,919 $6,223
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
Personnel
Last Year This Year
$ YTD thru July $112,339 $51,910
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Facilities Maintenance
Last Year This Year
$ YTD thru July $64,989 $67,122
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
Information Technology

Monthly Financial Report

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2025-26 Year-to-Date Through July versus Prior Year
Last Year This Year
$ YTD thru July $663,309 $743,428
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Risk Management
Last Year This Year
$ YTD thru July $9,204 $13,638
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
Vehicle Replacement

Monthly Financial Report

CITY OF DUARTE
Total Revenue, Expenditures, Transfers, and Year-to-Date Surplus/(Deficit) by Fund FY 2025-26 Year-to-Date Through July
Fund # Fund Name
Beginning Fund
Balance Revenue Transfers In Expenditures Transfers Out Surplus /
(Deficit)
Ending Fund
Balance
100 General 24,640,481 344,329 0 3,319,836 0 (2,975,507) 21,664,973 220 Gas Tax 2,149,582 0 0 1,500 0 (1,500) 2,148,082
225 SB1/RMRA 842,668 0 0 0 0 0 842,668
240 Lghtng & Lndscpng 71,945 0 0 51,160 0 (51,160) 20,786 260 CDBG 0 0 0 0 0 0 0
270 PAEG 41,268 0 0 0 0 0 41,268
290 Supp Law Enfrcmnt 0 0 0 0 0 0 0
300 Bike & Ped Safety 0 0 0 0 0 0 0
320 Air Quality (AQMD) 150,835 0 0 3,106 0 (3,106) 147,729 400 Park Development (18,808) 0 0 0 0 0 (18,808)
420 Quimby 68,861 0 0 0 0 0 68,861
440 Prop A 948,893 54,939 0 7,719 0 47,220 996,113
460 Prop C 260,957 45,570 0 4,803 0 40,767 301,724
470 Mea R 652,248 34,174 0 0 0 34,174 686,421
475 Mea M 1,081,960 38,790 0 0 0 38,790 1,120,750
490 Mea W 342,985 0 0 0 0 0 342,985
520 Town Cntr Debt Serv 0 0 0 0 0 0 0
521 Infra Mod Debt Srv 0 0 0 0 0 0 0
610 Inclusionary Hsng 538,092 0 0 0 0 0 538,092
620 Community Impr 811,851 0 0 257,868 0 (257,868) 553,983 625 STPL 0 0 0 0 0 0 0
680 Housing Auth 2,053,300 0 0 11,604 0 (11,604) 2,041,696 681 Fmr RDA L/M Hsg 4,100,079 0 0 0 0 0 4,100,079
Total - All Funds 38,737,195 517,802 0 3,657,596 0 (3,139,794) 35,597,401

COMMUNITY DEVELOPMENT

STATUS REPORT
September 2025

PROJECT/PROGRAM STATUS

DEVELOPMENT
Vallarta Supermarket
(1740 Mountain Ave.)
Vallarta Supermarket has signed a lease with the property owner to move into the former Best Buy building. Vallarta has over 60 supermarkets in California and is expanding quickly.

The process of opening the new store will take several months because major internal improvements are needed. Permits have been issued for upgrades to the building shell that includes a façade change. A tenant improvement plan for interior upgrades is being developed by Vallarta. Staff is working closely with the construction team to ensure a smooth process.

Wyndham Hawthorn
Suites Hotel (1230
Huntington Drive)
This is a two-phase project with a total of 178 rooms with 72 in the first phase. Utility plans are still in process and the development team is working on resolving easement issues.

Building permits were issued in December. The applicant initially stated that construction would start in March 2025.

Staff was recently informed that the bank would not fund the construction loan because of the cost of subterranean parking.

Project approvals will expire in October. The applicant was encouraged to consider redesign and going through a new approval process.

Andres Duarte School This is a Duarte Unified School District (DUSD) project which entails the development of the Andres Duarte School site.

The proposed project, at 1433 Crestfield Avenue, is for the construction of 169 townhome units and renovation of Otis Gordon Park. The entitlements required are a: general plan amendment, zone change, parcel map, planned development permit and site plan and design review.

The Parks & Recreation Commission reviewed the concept for the Otis Gordon Park rebuild at its September 2024 meeting.

The Draft EIR was released for public comment on June 16.

That opens a 45 day public comment period. The Planning Commission hearing was held on August 18. There will be a public hearing at the September 23 City Council meeting. 805 Highland Ave. Plans have been submitted for a renovation and earthquake retrofit of the historic building at 805 Highland Avenue. This is

2 PROJECT/PROGRAM STATUS
a complicated project and may take some time, but it will preserve a local historic resource.
1501-1525 Huntington
Dr.

The development plan for the properties is moving forward.

The Town Center Specific Plan requires that these properties be developed together and that requirement has proven to be successful. The developer plans for some type of mixed use product for the property and is now considering various options. Staff recently met with the development team to discuss development options and the City process. The
developer plans to move forward in the next few months with an application for development.

Former Nissan
Dealership
The Nissan dealership on the northeast corner of Buena Vista Street and Central Avenue has permanently closed. Staff recently met with the new owner to discuss possible
development of the site.
2400 Huntington Drive The City’s Housing Authority owns the property at 2400 Huntington Drive and has recently entered into an Exclusive Negotiating Agreement with Jamboree Housing to work on a plan for property sale and development. The City Staff is working with the San Gabriel Valley COG and the San Gabriel Valley Regional Housing Trust on possible financial assistance for the development.
1404-1414 Royal Oaks
Drive
Shuorung Properties LLC filed an application to construct 11 townhomes on the property at 1404-1414 Royal Oaks Drive, currently two single family homes. This requires
environmental, a general plan amendment, zone change and design review. The environmental process has started and the hearing process will start when it is completed.
1401 Santo Domingo A 20 unit townhome development was approved for the property. The property was sold to a new owner that plans to develop the site. Plans have been submitted for plan check.

Metro Parking Lot Staff has been working with Metro for the past several years on the development of the Metro parking lot as part of the Duarte Station Specific Plan. The intent is to replace the Metro parking into a parking structure and construct workforce housing along Fasana Road at Highland Avenue. Metro has awarded an
Exclusive Negotiating Agreement to Jamboree Housing. The plan is for a development with between 100-120 units of multigeneration housing. There is currently no schedule for development.

3 PROJECT/PROGRAM STATUS
Town Center North Staff has been meeting with property owners to develop a proposal for a complete center rehabilitation that includes new, upgraded facades, an upgraded parking lot and related
improvements. Staff has been working with a commercial
broker team with the goal of spurring activity. The City has hired an Architect and Engineer to develop a detailed concept plan for façade and parking lot upgrades to the center. The City has approved an Exclusive Negotiating Agreement with Red Mountain, one of the owners in the center, to work toward the sale of the City’s corner property. The goal is for the owner to assist the City in coordinating all the property owners to participate in a comprehensive improvement of the entire center as a part of the development plan.

City of Hope
General Projects
Working with the City of Hope on various projects in process, such as: The PRO (pathology, radiology and oncology) building was recently approved. It is located in the central portion of the campus to the east of the former Heritage Park. As a part of construction, the campus circulation plan that as a part of the specific plan will also be completed. The Specific Plan requires that a Parking Analysis be completed every five years and that analysis is currently in process. Fehr & Peers a traffic and parking consultant is working with the City to complete that analysis. It should be completed by the end of the year. The results will be used to determine the on-site parking
requirements.

Westminster Gardens Human Good, the owner, plans for a major campus expansion and has recently filed an application. The City hired MIG to assist in the preparation of the specific plan amendment and EIR. The request is for this expansion to accommodate up to 600 total units; this includes assisted living and memory care units, and mixed use. This project will take 12+ months, but Staff has had kick off meetings with the consultant and HumanGood and there is positive progress.
928 Huntington Dr. A 16-unit apartment development has been approved for the property. Permits have been issued. Grading started but the project was put on hold by the owner.

PUBLIC WORKS
Highland Promenade This project is funded by a Measure M Grant. It is for an expanded right of way along the west side of Highland Ave. that would have a park-like pedestrian walkway.

Construction began in late June and was expected to take about

4 PROJECT/PROGRAM STATUS
three months. However, the project recently slowed as a result of unexpected delays in working with Metro.

Recreation Trail
Upgrades
Duarte was awarded a $1.6 million federal appropriation for accessibility and quality of life upgrades to the Donald and Bernice Watson Recreation Trail. This funding was included in the 2023 Omnibus Appropriations Bill, thanks to
Congresswoman Napolitano. The project will go out for bid in Fall 2025.

Encanto Park Infiltration
Project
As a member of the Rio Hondo/San Gabriel River Watershed Management JPA a water infiltration project is being proposed at Encanto Park. The plan is to locate the structure in the park area under the soccer field. The design is at about 90% and the JPA is working on developing a budget. A presentation to the City Council from the JPA is scheduled for September 9. The JPA will also have a booth at the City Picnic and present the proposed project to the community.

Pops Road Parking Lot The first phase of the Pops Road parking lot upgrade is mostly completed. The second phase will include landscaping and parking lot lighting.

Lena Valenzuela Park Security lighting upgrades are in process at the park and will be completed in the next few weeks.

Buena Vista Street
Banner Pole
Replacement
Replacement of the street banner poles is scheduled for action by the City Council at its September 9 meeting. If approved, the poles can be ordered and production and installation should be completed by the end of the year.

PARKS AND RECREATION

STATUS REPORT
September 2025

PROJECT/PROGRAM STATUS

CAPITAL IMPROVEMENT PROJECTS
Teen Center Outdoor
Boxing Patio
Extension
The construction documents for the Teen Center Outdoor Boxing Patio Extension are currently at 90% complete and are under final review by RKA. The project is an extension of the Center with an enclosed outdoor condition patio at the east end of the building and will be shaded and equipped with sports-related gear for program participants utilization. Upon approval, the project will then go out for public bid.

SPECIAL EVENTS
Registration for Fall
Recreation Classes &
Excursions
Registration for fall recreation classes and excursions is now open and live on the City’s website. To view a complete list of our fall recreational offerings and special events, visit CityofDuarte.CA.GOV and then click on the “City News” icon at the top of the page. Classes will begin the week of Monday, September 29 and run through the end of November.

Senior Center
Concert and Dance
On September 12, the Senior Center will be hosting a special concert and dance from 5 – 7 PM, featuring the Susie Hansen Latin Band! Entry fee is $10 for a resident and $15 non-resident. Registration can be done online or at the door.

Fall Planting
Workshop
Join us at the Duarte Community Garden on Saturday, September 20 for our first Community Workshop on Fall Planting! This free workshop is open to the community and will take place from 9 to 11 AM at Tzeitel Paras-Caracci Park. Attendees will also receive free plants, while supplies last.

Celebrate Duarte’s
68th Anniversary
To celebrate Duarte’s 68th year of incorporation, on September 27 the Department will host its Annual City Picnic, following the Route 66 Parade, at Encanto Park from 11 AM – 2 PM. The event will include live music/entertainment by The Company Band and DJ Phil. There will also be plenty of food and informational booths on-hand, a beer garden, a Route 66 Classic Car Show, family friendly activities, and some celebration surprises! For more information or to register for the car show, contact the Parks and Recreation Department at (626) 357- 7931.

AGENDA REPORT
MEETING DATE: September 9, 2025
TO: Mayor and Members of the City Council
BY: Craig Hensley, Community Development Director
SUBJECT: Approve purchase of new Buena Vista Street banner system from Colonial Flag and pole installation contract with FS Contractors RECOMMENDATION: That the City Council approve the purchase of new Buena Vista Street banner system from Colonial Flag for $44,178. Award the bid for installation to FS Contractors for $25,750 and approve a project contingency amount of 10% for a total project cost of $77,000
FISCAL IMPACT: This item was included in the 2025-2026 Fiscal Year Budget and was estimated at $90,000. The total price will be less than the budget estimate. The total fiscal impact for the project will be $77,000

BACKGROUND
In January 2025, the street banner on Buena Vista, near the Teen Center, was destroyed in a windstorm. When the damage was investigated, it was found that the poles could not be repaired.

The poles and foundation were determined to be a hazard.

Staff researched several options and found that Colonial Flag offered a quality banner system with a proprietary pully system that allows access from the side of the street. The pole system is heavy duty steel and will accommodate a 4’ x 40’ banner.

The poles will be 28’ high and will have a minimum of 17’ clearance to ensure an adequate separation from traffic. This portion of Buena Vista Street is 80 feet wide and the proposed pole system has been engineered to meet that span.

DISCUSSION/ANALYSIS
Colonial Flag has built similar street banners across the United States and provides a quality product. The system can accommodate electrical so that the banner area can be used for holiday lighting in the future, if the City chooses.

Agenda Item: 9.H.

2 Example Banner
While Colonial Flag manufactures the poles and banner system, they are an out of state company and do not perform the installation, although part of the purchase is to send certified staff to the site to monitor installation.

For the installation, Staff requested bids and received three bids. The bids were as follows:

FS Contractors $25,750.00
California Street Lighting $38,250.00
TVR Construction Engineering $43,700.00
FS Contactors has done work for the City in the past and performed an excellent job. FS Contractors will remove the old remaining banner pole, the pole foundations and install the new banner poles.

RECOMMENDATION
That the City Council approve the purchase of new Buena Vista Street banner from Colonial Flag for $44,178. Award the bid for installation to FS Contractors for $25,750 and approve a project contingency amount of 10% for a total project cost of $77,000.

FISCAL IMPACT
This item was included in the 2025-2026 Fiscal Year Budget and was estimated at $90,000. The total price will be less than the budget estimate. The total fiscal impact for the project will be $77,000.

ATTACHMENTS
A. Colonial Flag Invoice
B. FS Contractors Contract

3 Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

9390 SOUTH 300 WEST - SANDY, UT 84070 - (801) 562-0123 - www.colonialflag.com Page 1 of 2 Quote Number: QT-15696/1 Quote Date: 06/12/2025 Quote Valid Until: 09/18/2025 Customer Number: 00-0058113 Salesperson: 00-SW:Stacy Zymola Terms: CREDIT CARD Ship Via: OTHER RFQ Reference:

Bill To: Ship To:

City of Duarte City of Duarte
1600 Huntington Drive
Duarte, CA 91010 USA
1600 Huntington Drive
Duarte, CA 91010 USA
Confirm To:

Craig Hensley
626-357-7931
Qty Unit Item # Description Unit Price Total
1 EACH BANNERCSHDWR
E
Banner Cable System Kit
** Fabricated from schedule 40 steel /
12"diameter poles / straight shaft / overall
length 28' / Exposed height 28' / system-span
is 80' / banner will be 3' tall x 40' long, Adjust
the Dog Ears accordingly during fabrication /
minimum banner clearance is 18' / first banner
is included with the purchase of this system /
Powder Coat Color is TBD
- Price includes anchor and breakaway bolts
and an electrical conduit built in
$ 35,900.00 $ 35,900.00
2 *Bolt Flange Shoe Base Adder / 24" Diameter /
20" bolt center to Center
$ 0.00 $ 0.00
2 1" thick base Plate to receive 1" Bolts $ 0.00 $ 0.00 16 EACH 1/4 NUT EYE 1/4 in nut eye breakaway $ 0.00 $ 0.00 16 EACH BRKWYBOLT BREAK A WAY BOLTS $ 0.00 $ 0.00
Conduit needs to be ran through pole for
electrical wiring / covered hand hole door
//////////////////////////////////////////////////////
1 Consulting Fee - 2 people will travel to install
site and consult on proper installation
$ 5,000.00 $ 5,000.00
//////////////////////////////////////////////////////////////// 1 3' tall x 40' wide Vinyl Banner / Double-Sided $ 0.00 $ 0.00 - Freight is not included currently - will need to
get a freight quote

9390 SOUTH 300 WEST - SANDY, UT 84070 - (801) 562-0123 - www.colonialflag.com Page 2 of 2 Qty Unit Item # Description Unit Price Total
- A customer information Net30 Form must be
filled out and a minimum 50% deposit is
required
- Lead time is approximately 8 weeks from the
time an order is placed
Subtotal: $ 40,900.00
Estimated Freight: $ 3,278.00
Estimated Sales Tax: $ 0.00
Total: $ 44,178.00
SALES AGREEMENT: With my signature, I certify this quotation/sales order represents my desire to purchase these products/services from Colonial Flag. I am authorized to execute this binding agreement and have read and agreed to comply with the following Terms & Conditions: This quotation/sales order is subject to final price verification and payment arrangements. 50% deposit is required on all custom jobs. Cancelled orders may incur a 20% restocking fee.

Custom products are non-returnable and non-refundable. Install jobs may incur additional charges if ground conditions are extreme. Permits/Engineering is an additional cost (if required). Delivered product must be inspected immediately upon receipt. Failure to notify Colonial Flag of any quality or quantity dispute within 2 business days of receipt constitutes a complete waiver of any dispute. Shipping, handling and applicable sales tax added to final invoice. Expedited shipping is available for an additional charge. QUOTES VALID FOR 30 DAYS.

2671/012225-0101
18680428.1 a08/18/25

CITY OF DUARTE

AGREEMENT FOR CONSTRUCTION OR MAINTENANCE SERVICES

THIS AGREEMENT FOR CONSTRUCTION OR MAINTENANCE SERVICES (“Agreement”), made and effective as of ___________ (“Effective Date”), by and between the City of Duarte (“City”), and FS Contractors, Inc., a [California corporation], (“Contractor”).

Contractor and the City are hereafter together referred to as the “Parties” and each individually as a “Party.” In consideration of the mutual covenants and conditions set forth herein, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the Parties agree as follows:

1. RECITALS.

This Agreement is made and entered into with respect to the following facts:

A. That City desires to obtain through Contractor the work set forth and described in the Scope of Work attached hereto as Exhibit A and incorporated herein by this reference (“Contractor Services”).

B. That Contractor represents to the City that Contractor is well qualified to perform the Contractor Services by reason of Contractor’s training, expertise, experience, and background.

C. That the public interest, convenience, and necessity require that City obtain the Contractor Services upon the terms and conditions set forth herein.

D. That City and Contractor mutually desire to enter into this Agreement for the provision of the Contractor Services by Contractor for and on behalf of City, in accordance with the terms and conditions set forth herein.

2. SERVICES AND WORK
A. Provision of Contractor Services. During the term of this Agreement, Contractor shall provide the Contractor Services as set forth in Exhibit A. Time is of the essence for this Agreement.

B. Additional Services. If City desires to add additional work, services, work locations, or service locations not specifically described in Exhibit A (“Additional Services”), City shall notify Contractor thereof at least thirty (30) days in advance of the time such Additional Services shall commence. Contractor shall perform such Additional Services, and compensation for the work performed shall be paid by City in accordance with the Budget and Fee Schedule attached hereto as Exhibit B and incorporated herein by this reference, or as otherwise may be agreed in writing by City and Contractor. It is expressly understood by Contractor that the provisions of this Subsection 2(B) shall not apply to work specifically set forth in Exhibit A or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the work to be performed as included in Scope of Work

2671/012225-0101
18680428.1 a08/18/25 -2-
may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation. Unless contradictory of this Subsection 2(B), all provisions in this Agreement applicable to Contractor’s performance of the Contractor Services shall also apply to the Additional Services.

C. Standard of Performance. In performing the Contractor Services, Contractorshall use the skill and care that a highly specialized professional with significant expertise in the field would use under similar circumstances. To the extent that Contractor retains subcontractors to perform any portion of any of the Contractor Services, Contractor has a duty to City to ensure that the tasks, work, and services performed by such subcontractors meet the same highly specialized professional level, skill, and expertise expected of Contractor.

D. Labor, Equipment, Materials. Contractor shall equip itself with all necessary labor, equipment, and materials to perform the Contractor Services specified in this Agreement. Contractor represents that the Contractor Services will be performed by Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable Federal, State, and local laws to perform the Contractor Services. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of the Contractor Services and as required by law. Contractor ensures that all goods, materials, equipment, or personal property included within the Contractor Services shall be of good quality and fit for the purpose intended.

E. Work Site. Contractor has or will investigate the work site and is or will be fully acquainted with the conditions there existing, prior to commencement of the Contractor Services. Should Contractor discover any conditions, including any latent or unknown conditions, which will materially affect the performance of the Contractor Services, Contractor shall immediately inform City of such fact in writing and shall not proceed except at Contractor’s risk until written instructions are received from the City Representative (as defined below).

F. Independent Contractor. All Contractor Services, and all work, services, labor, equipment, and materials furnished in conjunction therewith shall be furnished by Contractor as an independent contractor, subject to the inspection and approval of City, or the City Representative (as defined below). City shall have the right to control Contractor only as to results of the Contractor Services rendered pursuant to this Agreement. Neither City nor any of its officers, officials, employees, or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees, or agents. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents is in any manner officers, officials, employees, or agents of City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner. No City-provided employee benefits shall be available to the Contractor or any of Contractor’s employees in connection with this Agreement.

Except for the fees paid to Contractor as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing Contractor

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Services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing Contractor Services hereunder.

3. AUTHORITY OF THE CITY REPRESENTATIVE
A. City Representative. The “City Representative” shall be Stephanie Sandoval, Public Works Manager of City of Duarte, acting personally or through their duly authorized agents, each agent acting only within the scope of authority delegated to them.

B. Scope of Authority. The City Representative shall convey to Contractor the decision of City regarding any and all questions which may arise as to the quality or acceptability of materials furnished and work performed, and as to the manner of performance and rate of progress of the work. The City Representative shall further convey to Contractor the decision of City regarding all questions which may arise as to the acceptable fulfillment of this Agreement on the part of Contractor; and all questions as to claims and compensations. The City Representative’s communicated decisions shall be final, and the City Representative shall have authority to enforce and make effective such communicated decisions so that Contractor can carry out such decisions promptly.

4. TERM OF AGREEMENT
This Agreement shall commence and terminate on the dates set forth in Exhibit A.

5. SUSPENSION OR TERMINATION OF AGREEMENT
A. City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving written notice upon Contractor.

Upon receipt of said notice, Contractor shall immediately cease all Contractor Services under this Agreement, unless the notice provides otherwise. In the event this Agreement is suspended or terminated pursuant to this Subsection 5(A), Contractor shall submit a final invoice/report to City pursuant to Section 6, and City shall be entitled to receive a return of the fee paid to Contractor, or portion thereof, if the reason for the termination is failure by Contractor to have timely performed the Services set forth in Exhibit A. In City’s sole and absolute discretion, prior to effecting a suspension or termination pursuant to this Subsection 5(A), City may first serve upon Contractor a written notice of the default specifying the default and the amount of time that Contractor shall have to cure, correct, or remedy the default.

If Contractor fails to cure the default within the specified period of time, City shall have the right to immediately terminate this Agreement pursuant to this Subsection 5(A). Notwithstanding any other provision of this Agreement to the contrary, City’s termination of this Agreement pursuant to this Subsection 5(A) shall not preclude or prejudice any other remedy to which City may be entitled in law or in equity.

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B. Contractor may terminate this Agreement only due to a material breach by City, and only upon not less than thirty (30) days’ prior written notice to City which notice shall specify the material default. Upon receipt of such notice, City may, but shall not be obligated to, effect to remedy such default, which remedy will cause the notice of termination to no longer apply, and this Agreement to continue in effect.

6. COMPENSATION
A. Amount of Compensation. Compensation will be determined according to the Budget and Fee Schedule set forth in Exhibit B.

B. Invoices. Contractor shall invoice City monthly for all work performed by Contractor under this Agreement. Invoices shall include billings for all charges, including authorized direct costs incurred by Contractor during the month covered by the invoice. All charges for labor, work, or services shall describe with specificity the services rendered and shall set forth the number of hours worked and hourly rates in accordance with Exhibit B. Within thirty (30) days of receipt of an invoice, and upon determination by City that the invoice is in order and that Contractor has performed all requested or required work or services in a timely and competent manner, City shall pay such invoice.

C. Records of Contractor Services and Payments. Contractor shall maintain complete and accurate records with respect to costs, expenses, receipts, and other such information required by City that relate to the performance of Contractor Services under this Agreement. Contractor shall also maintain adequate records of Services provided in sufficient detail to produce an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of six (6) years after receipt of final payment.

7. LICENSES, PERMITS, APPROVALS, FEES
A. Contractor must possess at the time of commencing the Contractor Services and throughout the duration of this Agreement, a Contractor’s License, issued by the State of California, which is current and in good standing. Contractor shall ensure that any subcontractor working on the Contractor Services possesses at the time of commencing work and throughout the duration of such subcontractor’s work on the Contractor Services, a Contractor’s License, issued by the State of California, which is current and in good standing. Contractor shall take out and maintain during the life of this Agreement a valid City Business License.

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B. Contractor shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Contractor Services prior to commencing work. Contractor and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Contractor Services. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Contractor’s performance of the Contractor Services, and shall indemnify, defend and hold harmless City and its elected and appointed officials, boards, members, officers, agents, representatives, employees, and volunteers (“City Personnel”) against any such fees, assessments, taxes, penalties or interest levied, assessed, or imposed against City hereunder.

8. INSURANCE AND LIABILITY
A. Contractor shall not commence work under this Agreement until it has secured all types and amounts of insurance required under this Section 8, nor shall it allow any subcontractor to commence work on any subcontract to this Agreement until all similar insurance required of the subcontractor has been obtained. Without limiting Contractor’s indemnification obligations, Contractor shall procure and maintain, at its sole cost and for the duration of this Agreement, insurance coverage as provided in Exhibit C, against all claims for injuries against persons or damage to property which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, employees, and/or subcontractors. If Contractor subcontracts any portion of the work, the contract between Contractor and such subcontractor shall require the subcontractor to maintain the same policies of insurance that Contractor is required to maintain pursuant to this Section 8.

B. The City’s Director of Administrative Services shall have the authority to adjust or amend the insurance requirements in Exhibit C of this Agreement so long as such amendment or adjustment is agreed to in writing by the Parties.

9. INDEMNIFICATION
A. Contractor shall indemnify, defend (with legal counsel approved by City), and hold harmless City and City Personnel from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees, and all other costs and fees of litigation) of every nature (“Claims”) arising out of or in connection with Contractor’s negligence, recklessness, or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of City. Should conflict of interest principles preclude a single legal counsel from representing both City and Contractor, or should City otherwise find Contractor’s legal counsel unacceptable, then Contractor shall reimburse City its costs of defense, including without limitation reasonable attorneys’ fees, expert fees, and all other costs and

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fees of litigation. Contractor shall promptly pay any final judgment rendered against City and City Personnel with respect to Claims determined by a trier of fact to have been the result of Contractor’s negligent, reckless, or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive the expiration or termination of this Agreement.

B. Contractor’s obligations under this Section 9 apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by City or City Personnel. However, without affecting the rights of City under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the Parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.

C. Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether arising out of this Agreement or otherwise) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and all amounts for which City may be liable to third parties, by reason of Contractor’s negligent acts, errors, or omissions, or willful misconduct, in performing or failing to perform Contractor’s obligations under this Agreement. City in its sole and absolute discretion, may withhold from any payment due to Contractor, without liability for interest, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or withhold shall not act as a waiver of Contractor’s obligation to pay City any sums Contractor owes City.

10. OBSERVING LAWS AND ORDINANCES
Contractor shall keep itself fully informed of all existing and future Federal, State, regional, county, and municipal laws, ordinances, and regulations, which in any manner affect the conduct of the work, and of all applicable orders and decrees of bodies or tribunals having any jurisdiction or authority over the work. If any discrepancy or inconsistency is discovered in this Agreement in relation to any such law, ordinance, regulation, order, or decree, Contractor shall forthwith report the same to the City Representative in writing. Contractor shall at all times observe and comply with and shall cause all its agents and employees to observe and comply with all such existing and future laws, ordinances, regulations, orders, and decrees, and shall protect, indemnify, hold harmless, and defend to the fullest extent permitted by law City and City Personnel against any claim or assertion of liability, or liability arising from or based on the violation of any such law, ordinance, regulation, order, or decree, whether by Contractor or by its agents, representatives, employees, or subcontractors.

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11. NON-DISCRIMINATION
Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, gender, gender identity, gender expression, physical or mental disability, age, military status, marital or familial status, sexual orientation, national origin, or ancestry. Contractor shall incorporate the foregoing provisions in all subcontracts.

12. PATENTED AND COPYRIGHTED MATERIALS
Contractor shall assume all costs arising from the use of patented or copyrighted materials, including, but not limited to, equipment, devices, processes, and software programs, used or incorporated in the Contractor Services performed by Contractor under this Agreement. Pursuant to Section 8, Contractor shall indemnify, defend (with legal counsel acceptable to City), and hold City and City Personnel harmless from any and all suits, actions, or proceedings of every nature for or on account of the use of any patented or copyrighted materials.

13. PREVAILING WAGE REQUIREMENTS
A. Public Work. Contractor expressly acknowledges and agrees that City has never previously affirmatively represented to Contractor, its employees, or its agents in writing or otherwise that the work to be covered under this Agreement is not a “public work,” as defined in California Labor Code section 1720 of the Labor Code.

In connection with the development, construction (as defined by applicable law), and operation of the project, including, without limitation, any public work (as defined by applicable law), if any, Contractor shall bear all risks of payment or nonpayment of Federal and/or State prevailing wages and/or the implementation of California Labor Code sections 1726 and 1781, as the same may be enacted, adopted, or amended from time to time, and/or any other provision of law. To the extent applicable, City will enforce all penalties required by law for Contractor’s failure to pay prevailing wages.

B. California Labor Code. Contractor’s attention is directed to Division 2, Part 7, Chapter 1 of the Labor Code of the State of California and especially to Article 2 (Wages) and Article 3 (Working Hours), thereof.
(i) In accordance with California Labor Code sections 1773 and 1773.2, City has found and determined the general prevailing rates of wages in the locality in which the public work is to be performed are those determined by the Director of Industrial Relations and available at
https://www.dir.ca.gov/OPRL/2022-1/PWD/Southern.html. Copies of the prevailing rates of wages are maintained with City’s principal office and are available to any interested party on request. Contractor shall post a copy of the prevailing rate of per diem wages at each job site.

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(ii) Contractor is aware of and will comply with the provisions of California Labor Code section 1776, including the keeping of payroll records and furnishing certified copies thereof in accordance with said section. Pursuant to California Labor Code section 1771.4, Contractor must submit certified payroll records to the Labor Commissioner using the Department of Industrial Relations’ electronic certified payroll reporting (eCPR) system.
(iii) Pursuant to California Labor Code section 1810 it is stipulated hereby that eight (8) hours labor constitutes a legal day’s work hereunder. (iv) Pursuant to California Labor Code section 1815, work performed by employees of contractors in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than 1 ½ times the basic rate of pay.
(v) Pursuant to California Labor Code section 1813, it is stipulated hereby that Contractor shall, as a penalty to City, forfeit $25 for each worker employed in the execution of this Agreement by Contractor or by any subcontractor hereunder for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one (1) calendar week in violation of the provisions of Article 3 (commencing with Section 1810), Chapter 1, Part 7, Division 2 of the California Labor Code. (vi) Contractor is aware of and will comply with the provisions of California Labor Code sections 1777.5 and 1777.6 with respect to the employment of apprentices. Pursuant to section 1777.5 it is hereby stipulated that Contractor will be responsible for obtaining compliance therewith on the part of any and all subcontractors employed by them in connection with this Agreement. (vii) Pursuant to California Labor Code section 1775, it is hereby stipulated that Contractor shall, as a penalty to City, forfeit not more than $200 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for the Contractor Services by Contractor or any subcontractor.

C. Bidding Eligibility. Pursuant to California Labor Code section 1771.1, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations.

D. DIR Monitoring. Pursuant to California Labor Code section 1771.4, Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

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14. CONFLICTS OF INTEREST
A. City Personnel. No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Contractor Services performed under this Agreement.

B. Contractor. Contractor represents, warrants, and covenants that he, she, or it presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of Contractor’s obligations and responsibilities under this Agreement. Contractor further agrees that while this Agreement is in effect, Contractor shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the performance of Contractor’s obligations and responsibilities under this Agreement.

Contractor acknowledges that pursuant to the provisions of the Political Reform Act (California Government Code section 87100 et seq.), City may determine Contractor to be a “Contractor” as that term is defined by the Political Reform Act.

In the event City makes such a determination, Contractor agrees to complete and file a “Statement of Economic Interest” with the City Clerk to disclose such financial interests as required by City. In such event, Contractor further agrees to require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by City.

15. NO UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of City in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Contractor, or from any officer, employee, or agent of Contractor, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Contractor further warrants that it has not employed or retained any company or person other than a bona fide employee working for Contractor, to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

16. ASSIGNMENT
Contractor shall not assign, hypothecate, or otherwise transfer this Agreement or any portion hereof, without first obtaining the written consent of City. If such an assignment,

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hypothecation, or transfer is made or attempted by Contractor, the assignment, hypothecation, or transfer shall be void; and City, at its sole option, may terminate this Agreement upon the giving of a 24-hour written notice to Contractor of such termination.

17. PERFORMANCE
If Contractor should neglect to prosecute the work to City’s satisfaction, or, in City’s reasonable discretion, fail to perform any provisions of this Agreement, City, after five (5) days written notice to Contractor, may without prejudice to any other remedy City may take appropriate action, including, but not limited to, any of the following: (i) meeting with Contractor and/or its agents or subcontractors to review the quality of the work and resolve matters of concern; (ii) requiring Contractor to have the work repeated at no additional fee until it is satisfactory; (iii) withholding payment of City’s compensation to Contractor for any unsatisfactory work performed; (iv) suspending delivery of work to Contractor for an indefinite time; (v) correcting such deficiencies and deducting the cost thereof from the payment then or thereafter due Contractor, provided, however, that the City Representative shall approve such action and certify the amount thereof to be charged to Contractor; and/or (vi) terminating this Agreement. Except as may be expressly set forth in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies or other rights or remedies as may be permitted by law or in equity shall not preclude the exercise by such Party, at the same or different times, of any other rights or remedies to which such Party may be entitled.

18. FORCE MAJEURE
Any time period specified in this Agreement for performance of work and services shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of City or Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, if the delaying Party shall within ten (10) days of the commencement of such delay notify the other Party in writing of the causes of the delay (“Force Majeure Event”).

If Contractor is the delaying Party, City shall ascertain the facts and the extent of delay and extend the time for performing the work and services for the period of the enforced delay when and if in the judgment of City such delay is justified. City’s determination shall be final and conclusive upon the Parties. In no event shall Contractor be entitled to recover damages against City for any delay in the performance of this Agreement, however caused. Contractor’s sole remedy shall be an extension of this Agreement pursuant to this Section 18. For the avoidance of doubt, Force Majeure Event shall not include (i) financial distress nor the inability of either Party to make a profit or avoid a financial loss; (ii) changes in the market prices or conditions; or (iii) a Party’s financial inability to perform its obligations hereunder. The current events related to the COVID19 pandemic are known and shall not constitute Force Majeure Event, future impacts of the COVID-19 pandemic may be considered a Force Majeure Event to the extent that they prevent the performance of a Party's obligations under this Agreement.

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19. NOTICE
Any notice, payment, or instrument required or permitted to be given or delivered by this Agreement may be given or delivered by personal delivery or by depositing the same in any United States mail depository, first class postage prepaid, and addressed as follows, or to such other address provided by a written notice from one Party to the other:

If to City: City of Duarte
1600 Huntington Drive
Duarte, CA 91010
Attn: Brian Chau
Email: [email protected]
If to Contractor: FS Contractors, Inc.
14838 Bledsoe Street
Sylmar, CA 91342
Attn: Jose Angel Fierrors
Email: [email protected]

20. WARRANTY
Contractor warrants all work under this Agreement (which for purposes of this Section 20 shall be deemed to include unauthorized work which has not been removed and any nonconforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one (1) year (or the period of time specified elsewhere in this Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by City of any defect in the work or non-conformance of the work to this Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at Contractor’s sole cost and expense. Contractor shall act sooner as requested by City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work (or work of other contractors) damaged by Contractor’s defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor’s obligation hereunder to correct defective work shall be reinstated for an additional one (1) year period, commencing with the date of acceptance of such corrected work.

Contractor shall perform such tests as City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements, comply with the requirements of this Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of Contractor. All warranties and guarantees of subcontractors, suppliers, and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of City, regardless of whether such warranties and guarantees have been transferred or assigned to City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of City. This provision may be waived in Exhibit A if the Contractor Services hereunder do not include construction of any improvements or the supplying of equipment or materials.

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21. ATTORNEYS’ FEES
Notwithstanding anything in this Agreement to the contrary, in no event shall Contractor be entitled to economic or consequential damages or to punitive damages. In the event of any litigation arising from or related to this Agreement, the prevailing Party shall be entitled to recover from the non-prevailing Party all reasonable costs incurred, including staff time, court costs, attorneys’ fees, expert witness fees, and other related expenses.

22. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No City Personnel shall be personally liable to Contractor, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

23. SEVERABILITY
If any portion of this Agreement is found by a court of competent jurisdiction to be invalid, void, illegal, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way affect, impair, or invalidate any other term, covenant, or condition, or provision contained in this Agreement. Upon a determination that any term or provision is invalid, illegal, or unenforceable, the Parties shall negotiate in good faith to modify this Agreement to give effect to the original intent of the Parties as closely as possible in order that the transactions contemplated hereby be performed as originally contemplated to the greatest extent possible.

24. EXECUTION
The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing; (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party; (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement; and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the Parties.

25. NO WAIVER
No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. No waiver by either Party of any of the provisions of this Agreement shall be effective unless explicitly set forth in writing and signed by the Party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercising, any right, remedy, power, or privilege arising from this Agreement shall operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power, or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power, or privilege.

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26. NO THIRD-PARTY BENEFICIARIES
This Agreement benefits solely the Parties to this Agreement and their respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any other person any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of this Agreement.

27. NON-LIABILITY OF CITY PERSONNEL
No City Personnel shall be personally liable to Contractor, or any successor in interest, in the event of any default or breach by City, or for any amount which may become due to Contractor or its successor, or for breach of any obligation of the terms of this Agreement.

28. GOVERNING LAW AND VENUE
The internal laws of the State of California, without regard to principles of conflicts of laws, shall govern the interpretation of this Agreement. In addition to any other rights or remedies permitted by law, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. The Superior Court of the County of Los Angeles shall have exclusive jurisdiction over any litigation between the Parties concerning this Agreement. Service of process on City shall be made in the manner required by law for service on a public entity. Service of process on Contractor shall be made in any manner permitted by law and shall be effective whether served inside or outside of California.

29. SURVIVAL
The terms, provisions, representations, and certification contained in this Agreement, or inferable therefrom, shall survive the expiration or termination of this Agreement and the payment of the compensation hereinabove provided.

30. SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

31. INTEGRATION, CONSTRUCTION, AND AMENDMENT
This Agreement contains the entire understanding of the Parties and supersedes any and all other written or oral understandings as to those matters contained herein, and no prior oral or written understanding shall be of any force or effect with respect to those matters covered thereby. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. This Agreement shall be construed and interpreted with and shall be governed and enforced in all respects according to the laws of the State of California and as if drafted by both Parties. No amendment, change or modification of

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this Agreement shall be valid unless in writing, stating that it amends, changes, or modifies this Agreement, signed by all the Parties hereto.

32. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

33. SPECIAL PROVISIONS
Any special provisions applicable to this Agreement are set forth in Exhibit D, attached hereto and incorporated herein by this reference.

34. CITY MANAGER AUTHORITY
City’s City Manager shall have the authority to make non-material changes, non-material amendments, or clerical edits to this Agreement on behalf of the City. [Signatures on following page.]

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EXHIBIT A
-1-

EXHIBIT A
Scope of Work
PROJECT DESCRIPTION:

The general nature of the work consists of furnishing all labor, material, equipment, services, and incidentals required for banner pole replacement. The scope of work includes removal of existing the banner pole, footings, constructing new footing, installing new banner poles provided by the City, and installing conduit with existing power source.

TO THE CITY OF DUARTE, CALIFORNIA:

The undersigned, and bidder, declares that he/she has carefully examined the location of the proposed work, including additive work, that he/she has examined the Special Provisions and read the accompanying instructions to bidders, and hereby proposes and agrees, if the proposal is accepted, to furnish all materials to do all work required to complete the said work in accordance with the said Standard Specifications, Special Provisions, and plans in the time and manner therein prescribed for the unit prices set forth in the following schedule:

PERFORMANCE SCHEDULE:

Construction shall be completed within 20 working days after the date stipulated on the Notice to Proceed.

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EXHIBIT B
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EXHIBIT B
Budget and Fee Schedule
The bid prices shall include any and all costs, including labor, materials, and all other incidental cost to complete the project, in compliance with the Bid and Contract Documents and applicable standards. All other work items not specifically listed in the bid schedule, but necessary to complete this work per bid and contract documents and applicable standards are assumed to be included in the bid prices.

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EXHIBIT C
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EXHIBIT C
Insurance Requirements
A. Insurance Coverage Required. The policies and amounts of insurance required hereunder shall be as follows:
(i) Commercial General Liability (including premises and operations, contractual liability, personal injury, death, and independent contractor liability): In an amount no less than $5,000,000.00 per occurrence and $10,000,000.00 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability.
(ii) Automobile Liability (including owned, non-owned, leased, and hired autos): In an amount no less than ($5,000,000.00), combined single limit, per occurrence for bodily injury, death, and property damage.
(iii) Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor’s employees in accordance with the laws of the State of California, including California Labor Code section 3700.
(iv) Umbrella or Excess Liability Insurance that will provide bodily injury, personal injury, death, and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
(A) A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
(B) Pay on behalf of wording as opposed to reimbursement; (C) Concurrency of effective dates with primary policies; (D) Policies shall “follow form” to the underlying primary policies; and (E) Insureds under primary policies shall also be insureds under the umbrella or excess policies.

B. Contractor’s Insurance General Requirements.
(i) All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the

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List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City Representative.
(ii) Commercial General Liability, Automobile Liability, and Employer’s Liability shall name City and City Personnel as additional insureds and contain no special limitations on the scope of protection afforded to City and City Personnel. All insurance provided hereunder shall include the appropriate endorsements. (iii) All insurance policies shall be primary insurance and any insurance or selfinsurance maintained by City and/or City Personnel shall be in excess of Contractor’s insurance and shall not contribute with it.
(iv) All insurance policies shall be “occurrence” rather than “claims made” insurance.
(v) All insurance policies shall apply separately to each insured against whom a claim is made or suit brought, except with respect to the limits of the insurer’s liability. (vi) All insurance policies shall be endorsed to state that the insurer shall waive all rights of subrogation against City and City Personnel. (vii) All insurance policies shall be written by good and solvent insurer(s) admitted to do business in the State of California and approved in writing by City. (viii) All insurance policies shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non-renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to City by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided. (ix) All insurance policies shall state that City shall not be liable for the payment of premiums or assessments under the policy.
(x) Insurance policies shall not contain any limiting provision or endorsement that has not been submitted to City for approval. By way of example, additional insured endorsements shall not be limited to “ongoing operations,” exclude contractual liability, restrict coverage to the “sole” liability of Contractor, or contain any other limitation contrary to this Agreement.

C. Deductibles. Any deductibles or self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved in writing by City.

D. Evidence of Coverage. Contractor shall furnish City with certificates of insurance demonstrating the coverage required by this Agreement which shall be received and

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EXHIBIT C
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approved by City not less than five (5) working days before work on the Contractor Services commences. At least thirty (30) days prior to the expiration of any policy of insurance required under this Agreement, a signed complete certificate of insurance, with all endorsements provided herein, showing that such insurance coverage has been renewed or extended, shall be filed with City.

E. Workers Compensation Insurance. Contractor shall file with City the following signed certification:
“I am aware of, and will comply with, Divisions 4 and 5 of the California Labor Code by securing, paying for, and maintaining in full force and effect for the duration of the Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to City before execution of the Agreement.”
In the event Contractor has no employees requiring Contractor to provide Workers’ Compensation Insurance, Contractor shall so certify to City in writing prior to City’s execution of the Agreement. City and City Personnel shall not be responsible for any claims in law or equity occasioned by failure of Contractor to comply with this Section E - Workers Compensation Insurance or with the provisions of law relating to workers’ compensation.

F. Default of Insurance Requirements. In addition to any other remedies at law or equity City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time required by this Section F – Default of Insurance Requirements, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach: (i) obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement; (ii) order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both, until Contractor demonstrates compliance with the insurance requirements herein; and/or (iii) terminate this Agreement

AGENDA REPORT
MEETING DATE: September 9, 2025
TO: Mayor and Members of the City Council
FROM: Gerard Batista, Field Services Manager
BY: Craig Hensley, Community Development Director
SUBJECT: Approve purchase of a replacement brush chipper RECOMMENDATION: That the City Council approve the purchase of a replacement 2025 BVR 13 Brush Chipper from Morbark
FISCAL IMPACT: The total purchase price for the brush chipper is $62,751.49 and the 2025-2026 Fiscal Year Budget includes $65,000 for this purchase

BACKGROUND
In September 2008, the Field Services Division purchased its first brush chipper; a Morbark BVR

12. The brush chipper is utilized during wind storms and trimming operations to manage fallen branches and to convert debris into mulch.

The current brush chipper is frequently breaking down, requires extensive maintenance, and can no longer handle large debris efficiently resulting in operational delays, increased costs, and safety risks. After seventeen years of reliable service, the brush chipper has exceeded its service life and is in need of replacement.

DISCUSSION/ANALYSIS
Purchasing a replacement brush chipper provides a long-term solution with improved efficiency and enhanced safety features. Staff researched several brush chipper options and found the Morbark BVR 13 to be best suited for the City’s needs.

This model adheres to emission standards and is well regarded for its exclusive Morbark Zero Clutch that includes an integrated drum speed sensor that monitors the drum speed and prevents the clutch from engaging if material becomes stuck between the feed wheel and drum.

Agenda Item: 9.I.

2 Morbark Equipment has provided a quote for the Morbark BVR 13 brush chipper unit using a cooperative purchase agreement with Sourcewell pricing.

RECOMMENDATION
That the City Council approve the purchase of a replacement 2025 BVR 13 Brush Chipper from Morbark.

FISCAL IMPACT
The total purchase price for the brush chipper is $62,751.49 and the 2025-2026 Fiscal Year Budget includes $65,000 for this purchase.

ATTACHMENTS
A. Morbark BVR 13 Brush Chipper Sourcewell Quote
Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

Sold To:

Final Delivery: Ship To:

Quote #: 13071 Quote Date: 7/30/2025 Contact: Lead Time:

Terms: Ph #: Delivery Instructions:

Preparer: Email: Customer PO#:
•
•
•
•
•
•
•
•
•
•
•
• MSRP
$ 56,900.00
MSRP
• $ 3,195.00
MSRP
• $ 260.00
• $ 235.00
• $ 225.00
• $ 260.00
• $ 560.00
COMMENTS:
1 Entries Calculation
= $ 61,635.00

13.0% = $ (8,012.55)
$ 2,120.00 = $ 2,120.00
$ 675.00 = $ 675.00
$ 500.00 = $ 500.00

10.25% = $ 5,834.04
Extended Price = $62,751.49
QUOTE IS VALID FOR 30 DAYS
PDI
Delivery
Tax Applied
Configured Total
Discount
Freight In
Spare tire mount
Sourcewell #010925-MBI, Member ID#124355

TOTAL CALCULATION
Quantity Requested:

Marker flag
Spare 235/80R x 16" tire and rim
Chipper Knife Maintenance Kit, P/N 29834-926 includes (2) knives and (6) bolts 18" Hitch extension
POWER OPTIONS:

PSI 4.3L, 133-HP gasoline engine with Morbark ZeroClutch (centrifugal) in lieu of standard OPTIONS:
7-pin flat electrical connector
6,000# Torsion axle with electric brakes and break-away actuator Toolbox
Complete set of manuals
Gauge panel mounted on side of infeed
18" diameter x 16-1/2" wide staggered knife pocket drum with two (2) dual-edged chipper knives Manual crank swivel discharge with 360° rotation
17-gallon composite fuel tank with drain plug and sight gauge 7-gallon composite hydraulic reservoir with drain plug and sight gauge 5" x 3" tubular steel tongue with hitch plate
STANDARD UNIT:

Morbark orange urethane paint system
• Dual horizontal feed wheel compression with hydraulic lift assist, manually applied hydraulic down pressure at the gauge panel and reversing automatic feed system
Electronic three position control bar
Logan Yuncker [email protected]
2025 Morbark BVR13 Brush Chipper

EQUIPMENT AND OPTIONS
Net 30 (626) 416-7584 FOB Destination
City of Duarte FMI Equipment
1850 Highland Ave 15286 Arrow Rte
Duarte, CA 91010 Fontana, CA 92335
Equipment Quote and Order
City of Duarte
1600 Huntington Dr
Duarte, CA 91010
Herein referred to as 'buyer'
Gerard Batista
Effective - 5/2/2025

AGENDA REPORT
MEETING DATE: September 9, 2025
TO: Mayor and Members of the City Council
FROM: Larry Breceda, Director of Public Safety
SUBJECT: Award of Contract for Exterior Security Camera Installation at the Senior Center, Fitness Center, and Teen Center
RECOMMENDATION: 1. Authorize a budget amendment of $22,000 to Account 1610-8100 for the installation of security cameras at the Duarte Senior Center, Fitness Center, and Teen Center.

2. Authorize the City Manager to execute the contract with CORAM/Intelesys in an amount not to exceed $22,000.

FISCAL IMPACT: Staff is recommending a budget amendment of $22,000, which includes project costs of $20,000 and a 10% contingency ($2,000).

Future ongoing annual costs of approximately $3,000 are anticipated for cloud storage and artificial intelligence video review software, subject to future cost of living increases.

BACKGROUND
In 2023, the California Legislature passed Senate Bill (SB) 553 (effective July 1, 2024) requiring employers to establish and maintain a workplace violence prevention plan. Among other provisions, SB 553 obligates public agencies to implement engineering and work practice controls, such as security technology, that reduce risks and ensure the safety of employees.

As part of the City’s compliance efforts, leadership met with staff across departments to solicit feedback regarding workplace safety concerns. A recurring theme identified was the absence of security cameras at three highly utilized public facilities: the Senior Center, Fitness Center, and Teen Center. These locations currently have no camera coverage, leaving staff and patrons vulnerable in the event of a safety incident.

The Public Safety Department conducted site visits at each facility and, in consultation with staff, identified critical exterior areas requiring coverage. Careful consideration was given to balancing security needs by maintaining the aesthetics of each building.

Agenda Item: 9.J.

2 DISCUSSION/ANALYSIS
To meet the identified needs, staff recommends contracting with CORAM/Intelesys under stateapproved cooperative purchasing agreements. CORAM participates in NASPO (AR2472), OMNIA (R240303), and CMAS (3-25-02-1011) contracts, all of which have undergone competitive state bidding processes.

Pursuant to Duarte Municipal Code (DMC) Section 2.36.050 (l), purchases made through another governmental entity’s competitive process are exempt from the City’s formal bidding requirements.

This exemption applies here because the NASPO, OMNIA, and CMAS contracts meet the standards of effective competition and public interest.

The scope of work includes:
• Installation of 17 new IP cameras across the Senior Center, Fitness Center, and Teen Center. • Running and terminating CAT6 cabling and connecting to existing POE switches. • Installation and configuration of a Coram Point 24-channel DVR with 90-day storage. • Cloud-based storage and AI-powered video review features to assist staff in analyzing incidents.

The integration of AI technology represents a proactive step in modernizing the City’s security approach, aligning with SB 553’s mandate for engineering and work practice controls to reduce workplace violence hazards.

To account for potential unforeseen conditions during installation (such as concealed wiring issues or structural limitations), staff is recommending a 10% contingency ($2,000) in addition to the base project cost.

RECOMMENDATION
Staff recommends the City Council:

1. Authorize a budget amendment of $22,000 to Account 1610-8100 for the installation of security cameras at the Duarte Senior Center, Fitness Center, and Teen Center.

2. Authorize the City Manager to execute the contract with CORAM/Intelesys in an amount not to exceed $22,000.

FISCAL IMPACT
Staff is recommending a budget amendment of $22,000, which includes project costs of $20,000 and a 10% contingency ($2,000). Future ongoing annual costs of approximately $3,000 are anticipated for cloud storage and artificial intelligence video review software, subject to future cost of living increases.

ATTACHMENTS
A. CORAM/Intelesys Quote Dated August 20, 2025

3 Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

Date:

No.: 11628
8/20/2025
Quote Intelesys
Phone: (888) 546-8353
Fax: (909) 305-2100
3155-B Sedona Court
Ontario, CA 91764
Prepared for: Prepared by: Kevin Sewell
Account No.: 57011
City of Duarte
1600 HUntington Dr. Job: Level 1 general
Duarte, CA 91010 U.S.A.

Quantity Item ID Description UOM Discount Sell Total

3.00 C-Cable CAT6 Plenum Cable 1000FT $1,079.40 EA $0.00 $359.80

34.00 C-Cable CAT6 Data Jack EA $0.00 $4.59 $156.06

2.00 C-Cable 24 Port Blank Patch Panel 1RU $70.00 EA $0.00 $35.00

1.00 C-Cable 12 Port CAT6 Vertical Patch Block $92.40 EA $0.00 $92.40

34.00 C-Cable CAT6 Patch Cable 5FT EA $0.00 $2.94 $99.96

17.00 C-Cable Surface Mount Box 1 Port $23.80 EA $0.00 $1.40

1.00 C-Cable Velcro Roll EA $0.00 $40.60 $40.60

1.00 Misc Parts Misc Hardware EA $0.00 $50.00 $50.00

1.00 Labor-Fixed Onsite Cabling Labor EA $0.00 $9,332.00 $9,332.00

15.00 Network Hardware 5MP Fixed Lens Dome Camera $0.00 EA $0.00 $0.00

2.00 Network Hardware 5MP Fixed Lens Bullet Camera $0.00 EA $0.00 $0.00 Network Hardware Coram Point 24 video channels w/90 EA
Day Storage

1.00 $0.00 $4,769.62 $4,769.62

15.00 Network Hardware Fixed Dome Pendant Mount $308.55 EA $0.00 $20.57

2.00 Network Hardware Bullet Camera Junction Box $102.84 EA $0.00 $51.42

17.00 Software Video feed license - 1 Year $2,776.95 EA $0.00 $163.35

1.00 Shipping Shipping and Handling EA $0.00 $420.57 $420.57 Your Price: $19,322.75
Sales Tax $645.36
SubTotal: $19,968.11
Total: $19,968.11
Prices are firm until 9/3/2025 Terms: 50% down, 50% upon completion Prepared by: Kevin Sewell, [email protected] Date: 8/20/2025 quote.rpt Printed: 8/20/2025 8:22:47AM Page 1

Date: 8/20/2025
No.: 11628
Quote
Scope of Work:
-Run CAT6 cabling in Senior Center, Teen Center, and Fitness Center for 17 new IP cameras -Cabling to be run from nearest IDF to camera locations -Cabling to be terminated on new patch panels to CAT6 data jacks -Jacks to be patched into existing POE switches in IDF locations -Mount new cameras as per design with Coram
-DVR to be mounted in rack at the Teen Center
-Configure DVR with Coram
-Review monitoring and configuration with client
*Intelesys is not responsible for any damage to the lock tile ceiling that may need to be opened* Price may vary depending on changes to scope of work.

Accepted by: Date:__________
quote.rpt Printed: 8/20/2025 8:22:47AM Page 2