Duarte City Council
November 11, 2025

City Council November 11, 2025 Page | 1

CITY OF DUARTE
AGENDA

REGULAR JOINT MEETING OF THE

CITY COUNCIL/HOUSING AUTHORITY/DUARTE

COMMUNITY FACILITIES FINANCING

AUTHORITY

CITY COUNCIL CHAMBERS
1600 HUNTINGTON DRIVE, DUARTE, CA 91010
Tuesday, November 11, 2025
7:00 PM

MISSION STATEMENT
With integrity and transparency, the City of Duarte provides exemplary public services in a caring and fiscally responsible manner with a commitment to our community’s future.

Cesar A. Garcia, Mayor
Tera Martin Del Campo, Mayor Pro Tem
Margaret Finlay, Councilmember
Samuel Kang, Councilmember
Toney Lewis, Councilmember
Vinh Truong, Councilmember
Martin Calderon, Councilmember
City/Authority Staff:

Brian Villalobos, City Manager
Kristen Petersen, Assistant City Manager and Director of Administrative Services Craig Hensley, Director of Community Development
Manuel Enriquez, Director of Parks and Recreation
Larry Breceda, Director of Public Safety Services
Thai Viet Phan, City Attorney
Frances Jimenez, City Clerk
ADA ACCESSIBILITY NOTICE:

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, you should contact the City Manager's office at (626) 357-7931. Notification no later than 1:00 p.m. on the day preceding the meeting will enable the City to make reasonable arrangements to assist your accessibility to this meeting.

Notice:

Any documents distributed by the City/Authorities to a majority of the City Council/Housing Authority/Financing Authority Board less than 72 hours prior to the City Council/Housing Authority/Financing Authority meeting will be made available for public inspection at City Hall,

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1600 Huntington Drive, Duarte, CA 91010, during normal business hours, except such documents that relate to closed session items or which are otherwise exempt from disclosure under applicable law.

Notice:

Duarte City Council meetings are videotaped for later broadcast. Attendance at the meeting constitutes consent by members of the public to the City's and any third party's use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.

Members of the public may livestream the City Council meeting broadcast on the City’s website. To access the meeting, log onto https://www.cityofduarte.ca.gov/home, then on the homepage, click on the Agendas & Meetings icon then click on the City Council Meeting link.

Public comment:

In-Person: Members of the public may provide in-person comments at the podium in the Council Chamber. Speakers who wish to address the Council must do so by submitting a speaker card prior to the start of Closed Session for Closed Session items and prior to the start of the Regular Meeting for all other designated public comment periods as listed below.

Comments for public hearings will take place after the hearing is opened. Cards will not be accepted after the start of the meeting without the permission of the presiding chair.

Speakers shall be limited to three (3) minutes per person per designated public comment period. At the Mayor’s discretion, the time limit may be shortened to allow all speakers the opportunity to address the City Council.

Written: Members of the public may submit written comment by emailing [email protected], prior to 4:00 p.m. on the day of the meeting. The subject line of your public comment email must contain the Agenda item number or title. Public comments, including personal contact information, are considered public record. Please do not provide any personal information (i.e. phone numbers, addresses, etc.) that you do not want to be published. Comments will be distributed to the City Council and made available for public review.
7:00 PM OPEN SESSION

1. CALL TO ORDER AND ROLL CALL
A. City Manager Written Comments

2. ADOPTION OF THE AGENDA

3. PLEDGE TO THE FLAG

4. ORAL COMMUNICATIONS - SPECIAL ITEMS
Members of the public may address the City Council on agenda items listed under

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Special Items. Speakers shall be limited to three (3) minutes per person per designated public comment period. At the discretion of the presiding Chair, the time limit may be shortened to allow all speakers the opportunity to address the City Council.

5. SPECIAL ITEMS
A. Recognition of Patsy Bartoli
B. Community Development Department Update
C. Parks and Recreation Department Update

6. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS

7. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA
Members of the public may address the City Council on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council. Speakers shall be limited to three (3) minutes per person per designated public comment period. At the discretion of the presiding Chair, the time limit may be shortened to allow all speakers the opportunity to address the City Council.

8. ORAL COMMUNICATIONS - CONSENT CALENDAR
Members of the public may address the City Council on agenda items listed on the Consent Calendar. Speakers shall be limited to three (3) minutes per person per designated public comment period. At the discretion of the presiding Chair, the time limit may be shortened to allow all speakers the opportunity to address the City Council.

9. CONSENT CALENDAR
A. Motion to read all Resolutions and Ordinances presented for consideration by Title only and waive further reading (CC/HA/FA)
B. Approve absence(s) of City Councilmember(s) from the City Council meeting C. Approval of Minutes - October 28, 2025 Regular Meeting (CC/HA/FA) Recommended Action: Approve the minutes of October 28, 2025.

D. Approval of Warrants - November 11, 2025 (CC/HA/FA)
Recommended Action: Approve the warrants of November 11, 2025.

E. Monthly Financial Report
Recommended Action: Receive and File the Monthly Financial Report for the month

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of September 2025.

F. Community Development Department Update
Recommended Action: Receive and File the Community Development Department Update.

G. Parks and Recreation Department Update
Recommended Action: Receive and File the Parks and Recreation Department Update.

H. Salary Increase Adjusting the Hourly Rate Schedule for Compliancewith New Minimum Wage Requirements effective January 1, 2025
Recommended Action: Approve Resolution No. 25-27 adjusting the hourly rate schedule for compliance with the new minimum wage requirements as shown on the attached Citywide Salary and Pay Schedule that is attached as Exhibit A.

I. Approval of Recreation Software Services Agreement with Kaizen Laboratories Inc. (“Kaizen”) for a Three-Year Term
Recommended Action: 1) Authorize the City Manager to execute this three-year Recreation Software Service Agreement with Kaizen and 2) approve a budget amendment of $15,825 from the General Fund.

10. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION

11. PUBLIC HEARINGS

12. ORAL COMMUNICATIONS - BUSINESS ITEMS
Members of the public may address the City Council on agenda items listed under Business Items. Speakers shall be limited to three (3) minutes per person per designated public comment period. At the discretion of the presiding Chair, the time limit may be shortened to allow all speakers the opportunity to address the City Council.

13. BUSINESS ITEMS
A. Amendments to the City of Duarte City Council and Employee Expense Reimbursement Policies
Recommended Action: Amend the Expense Reimbursement and Employee Expense Reimbursement Policies.

B. Establishment of an Ad Hoc Committee to Review and Make Recommendations Relating to the 2028 Los Angeles Summer Olympics and 2026 FIFA World Cup Recommended Action: Adopt a Resolution of the City Council of the City of Duarte,

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California, establishing an Ad Hoc Committee to identify and make recommendations relating to activating the City for the 2028 Los Angeles Summer Olympics and 2026 FIFA World Cup.

C. City Councilmember Speaking Time Limits
Recommended Action: Discuss and consider findings made by staff regarding time limits on City Councilmember comments and discussion during City Council meetings.

D. Adoption of the Duarte Ten Year Strategic Plan
Recommended Action: Adopt the Duarte 2035 Ten Year Strategic Plan.

14. ITEMS FROM CITY COUNCIL/HOUSING AUTHORITY/FINANCING AUTHORITY MEMBERS

AND CITY MANAGER/EXECUTIVE DIRECTOR/REPORTS OF MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3

15. ADJOURNMENT

AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall – 1600 Huntington Drive, Duarte Public Safety Department – 1042 Huntington Drive, Duarte Library – 1301 Buena Vista Street, and the City of Duarte website (https://www.cityofduarte.ca.gov/) not less than 72 hours prior to the meeting per Government Code 54954.2.

Dated this 5th day of November 2025.

Frances Jimenez
City Clerk

MEMORANDUM
TO: City Council
FROM: Brian Villalobos, City Manager
DATE: November 4, 2025
SUBJECT: Comments on Agenda Items, Meeting of November 11, 2025 _____________________________________________________________________________________ ITEM 5.A. (Special Items). Recognition of Patsy (Pat) Bartoli for his courage on September 11, 2001.

His actions as a New York firefighter stands as a testament to the strength and selflessness of those who run toward danger when others flee.

ITEM 5.B. (Special Items). Community Development Department update - Community Development Director Hensley will provide an update for the council.

ITEM 5.C. (Special Items). Parks and Recreation Department update - Parks and Recreation Director Enriquez will provide an update for the council.

ITEM 9.E. (Consent Calendar). The Finance Department has submitted the monthly report for September of 2025 for review.

ITEM 9.F. (Consent Calendar). The Community Development Department has submitted the monthly report for November 2025 for review.

ITEM 9.G. (Consent Calendar). The Parks and Recreation Department has submitted the monthly report for November 2025 for review.

ITEM 9.H. (Consent Calendar). Resolution No. 25-27 - Adjusting the Hourly Rate Schedule for Compliance with the New Minimum Wage Requirements - In May 2016, the California legislature passed an unprecedented statewide minimum wage hike plan that took place over a six year span to increase minimum wage to $15.00 per hour, which went into effect on January 1, 2022. After this initial six year increase, the wage adjusts annually for inflation based on the national consumer price index for urban wage earners and clerical workers (CPI-W) with the highest raise allowed in any one year being 3.5 percent. On August 1, 2025, the Director of the Department of Finance for the State of California Department of Industrial Relations certified that based on the annual inflation rate from 7/1/2024-6/30/2025 the State hourly minimum wage must be increased to $16.90 per hour, effective January 1, 2026. Resolution No. 25-27 adjusts the hourly rate schedule for eleven part time positions on the City-Wide Salary and Pay Schedule. The new schedule will go into effect on January 1, 2026.

ITEM 9.I. (Consent Calendar). Professional Services Agreement with Kaizen Laboratories Inc. - Since 2016, the Parks & Recreation Department has utilized ACTIVENet, a membership and activity management software, for selected department program and event registrations (contracted classes, youth sports, swim lessons, excursions, and gazebo reservations). While the ACTIVENet software was instrumental in moving the majority of the Department’s paper-based registration online, in recent years, City staff has experienced some challenges and limitations with the software meeting our operational and administrative needs. Given that the City’s contractual agreement with ACTIVENet now renews every April, staff began exploring the recreation software market at the beginning of the calendar year and based on that preliminary research, invited and conducted in-depth demonstrations with four reputable registration platforms including RecDesk, CivicRec, Xplor, and Kaizen. Representatives from the Parks and Recreation Department, Administrative Services Department, and Information and Technology comprised the selection team. They attended each software’s demo mode presentation and evaluated the system using pre-established criteria

and scripted questions. After thorough demonstrations, extensive feedback from the selection team, reference checks, and contract review, staff has identified Kaizen as the software solution best suited to meet the Department’s current and future needs. City staff is recommending purchasing Kaizen software through their Sourcewell contract, #022525-KZN, at an annual subscription fee of $24,500. Sourcewell contracts are competitively solicited on behalf of Sourcewell and its participating agencies, including the City of Duarte. The proposed contract with Kaizen includes a three-year service term, with the option to renew for two additional years, at an annual subscription fee of $24,500. Funds were budgeted for the annual cost of ACTIVENet in Fiscal Year 2025/26 under the General Fund (100-1605-7653). While a portion of those funds will be available, a budget amendment of $15,825 is required to cover the balance of the annual upfront cost for Kaizen software to launch with the City in April of 2026.

ITEM 13.A. (Business Items). Amendments to the City of Duarte City Council and Employee Expense Reimbursement Policies - The amended Expense Reimbursement Policy (applicable to the City Council only) changes the time required to submit Expense Reimbursement forms from thirty (30) days to ninety (90) days. With the exception of any expenses incurred in the months of May or June, which must be submitted by July 31 in order to be included in the current fiscal year. Additional changes to the Expense Reimbursement Policy and the Employee Expense Reimbursement Policy include an amendment to the daily meal reimbursement total to align with the U.S. General Services Administration’s Meal and Incidental Expense per diem (GSA M&IE rates). The attached meal reimbursement city survey shows that several surrounding cities have adopted the proposed GSA M&IE rates of $22.00 for breakfast, $23.00 for lunch, and $36.00 for dinner for a total of $81 per day. Finally, the amended Expense Reimbursement Policy and Employee Expense Reimbursement Policy reduces the number of miles requiring prior City Council approval for overnight lodging from fifty (50) to thirty (30) miles.

ITEM 13.B. (Business Items). Resolution No. 25-28 - Establishment of an Ad Hoc Committee to Review and Make Recommendations Relating to the 2028 Los Angeles Summer Olympics and 2026 FIFA World Cup - At its October 14, 2025 Regular City Council Meeting, the City Council requested that staff explore opportunities to activate the City for the 2028 Los Angeles Summer Olympics (“Olympics”). At the October 25th Regular City Council Meeting, staff recommended the formation of an Olympics Ad Hoc Committee to explore opportunities to activate the City in preparation for the upcoming Summer Olympics.

The City Council directed staff to expand the scope of the Committee to include exploring ways to activate the City for the 2026 FIFA World Cup (“World Cup”).

ITEM 13.C. (Business Items). City Councilmember Speaking Time Limits - At the regular City Council meeting held on October 14, 2025, Councilmember Margaret Finlay requested that City staff gather information on whether other cities limit the amount of time a Councilmember may speak during City Council meetings. In response, staff conducted outreach to several Southern California cities to identify existing policies, resolutions, or practices related to time limits for Councilmember comments/reports or discussion on agenda items.

Additionally, this item was brought before the City Council at the regularly scheduled meeting held on October 28, 2025. The City Council tabled this item until the November 11, 2025, meeting for further discussion and direction to staff.

ITEM 13.D. (Business Items). Adoption of the Duarte Ten Year Strategic Plan - On February 11, 2025, the City awarded a contract to MIG Inc. to develop its Duarte 2035 Ten Year Strategic Plan (“Strategic Plan”). The planning process took place between March through September and consisted of the strategic planning team engaging with community members, the City Council, and City department leaders to provide input regarding City strengths, challenges, and goals it anticipates in the next ten years. The Strategic Plan serves as the City’s roadmap for the next ten years. In addition to memorializing the City’s mission, vision, and community values, the Plan also identifies seven goals reflective of the input that was received during the community engagement portion of the process. The seven identified goals are the

following: Economic Development and Activation; Engagement, Outreach, and Communication; Community Safety; Financial Sustainability; Organizational Excellence; Community Vitality; and Infrastructure and Beautification. Moreover, associated with each goal are action items staff recommends are needed to complete each goal, along with a timeline of when each action item should be completed within the scope of the Plan, as well as identifying the lead department to ensure the item is completed.

Upon implementation, the City will track completion progress through various channels such as an online dashboard that will be available online for public view, monthly City Manager progress reports to City Council, and an annual reassessment of the Plan to ensure that goals are still relevant to Duarte.

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CITY OF DUARTE
Minutes of the REGULAR JOINT MEETING OF THE

CITY COUNCIL/HOUSING AUTHORITY/DUARTE COMMUNITY FACILITIES

FINANCING AUTHORITY
Tuesday, October 28, 2025
7:00 PM — Regular Session
7:00 PM OPEN SESSION

1. CALL TO ORDER AND ROLL CALL
Mayor Garcia called the open session to order at 7:03 p.m.

Councilmembers Present: Finlay, Kang, Lewis, Truong, Calderon, Martin Del Campo, Garcia Councilmembers Absent: None
Staff Present: Brian Villalobos, City Manager
Thai Viet Phan, City Attorney
Kristen Petersen, Assistant City Manager / Director of Administrative Services
Craig Hensley, Director of Community Development
Bryan Ariizumi, Public Safety Services Manager
Manuel Enriquez, Director of Parks and Recreation
Andres Rangel, Assistant to the City Manager
Frances Jimenez, City Clerk
Patricia Alcala Aparicio, Deputy City Clerk

2. ADOPTION OF THE AGENDA
Moved by Councilmember Lewis, seconded by Councilmember Truong, and carried by the following vote of the City Council to adopt the agenda.

AYES: FINLAY, KANG, LEWIS, TRUONG, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

3. PLEDGE TO THE FLAG
The flag salute was led by Jessy Vergara.

4. ORAL COMMUNICATIONS - SPECIAL ITEMS
Mark Montgomery recognized Jason Golding for helping the community for over 27 years.

Steve Hernandez thanked Jason Golding for his help and patience with the community.

5. SPECIAL ITEMS
A. Recognition of Jason Golding's 27 Years of Service
City Manager Villalobos congratulated him on his retirement; highlighted the fact that he grew up in the City; and dedicated 27 years to giving back to his community.

Community Development Director Hensley spoke on Planning Manager, Jason Golding's years of service; commended his outstanding work in architecture and design; presented him with a commemorative sign; and expressed that Jason will be deeply missed for his exceptional character, dedication to customer service and lasting legacy through the many complex projects he contributed to within the City.

Jason Golding accepted the commemorative sign and thanked his family, friends, coworkers and the city Council for their support for his 27 years of service. He also reflected on his journey since first moving to Duarte, the positive changes that have made the city safer, and the shared dedication of staff who made a lasting difference in the community.

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The City Council recognized Planning Manager, Jason Golding for his 27 years of service to the City of Duarte and community; they highlighted his professionalism, kindness, and passion for his hometown; shared personal memories of his support and collaboration; commended his lasting impact on the city's growth and character; and presented him with a plaque of recognition of his years of service.

B. National Magic Week Proclamation
John Ingman gave a short magic show.

The City Council proclaimed October 25th–31, 2025, as National Magic Week.

Kimberly Hallinger, President of the Society of American Magicians, spoke about the history of the organization and invited the community to future events.

C. Filipino American Heritage Month Proclamation
Jo-Ann Oloteo, Public Safety Commission Chair, accepted the proclamation in memory of former Councilmember Tzeitel Paras-Caracci who inspired her to be part of the community and to apply to be a part of the Public Safety Commission; she thanked the City Council for the proclamation and for recognizing the Filipino American Community.

The City Council proclaimed October 2025 as Filipino American History Month.

Mayor Garcia spoke about the hard work she has done as the Public Safety Commission chair.

D. Public Safety Department Update
Public Safety Manager Ariizumi, shared information on behalf of Public Safety Director Breceda and reported that there has been a decline in part 1 crimes by 14.8%; shared that there has been a notable reduction in robberies by 13% and burglaries by 32%; highlighted recent work done by the special assignment team. He also praised Outreach Coordinator Erika Ramos's outreach work and shared information regarding upcoming events the Public Safety team will be attending.

The City Council praised Outreach Coordinator Ramos for helping the homeless community; mentioned to be aware of the rising temperatures.

6. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
Joanna Gee, Duarte Library, announced upcoming library events.

Assistant to the City Manager Rangel announced upcoming city events.

Herman Rojas spoke about his wife, Public Safety Commission Chair Oloteo’s work and dedication to the community.

7. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA
Victoria Ramirez reported on upcoming events and the Mayor's Youth Council's participation at the Halloween Howl event to raise funds for student scholarships.

City Manager Villalobos introduced the new Deputy City Clerk, Patricia Alcala Aparicio.

Steve Hernandez requested that the City Council adjourn the meeting on behalf of San Bernardino County Deputy Andrew Nunez and on behalf of the Friends of Duarte Library, he made an announcement regarding memberships.

8. ORAL COMMUNICATIONS - CONSENT CALENDAR
None.

9. CONSENT CALENDAR
A. Motion to read all Resolutions and Ordinances presented for consideration by Title only and waive further reading (CC/HA/FA).

B. Approve absence(s) of City Councilmember(s) from the City Council meeting.

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C. Approval of Minutes - October 14, 2025, Regular Meeting (CC/HA/FA).

D. Approval of Warrants - October 28, 2025 (CC/HA/FA).

E. Receive and File the Public Safety Department Update.

F. Approve the Award of Contract for FY 2025/26 Citywide Concrete Repair Project - Project No. 26-3 to CJ Concrete Construction, Inc. in the amount of $102,900.00.

Moved by Councilmember Finlay, seconded by Councilmember Truong, and carried by the following vote of the City Council to adopt items 9A - 9F of the Consent Calendar.

AYES: FINLAY, KANG, LEWIS, TRUONG, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

10. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION
None.

11. PUBLIC HEARINGS - NONE

12. ORAL COMMUNICATIONS - BUSINESS ITEMS
None.

13. BUSINESS ITEMS
A. FY 25-26 Chamber of Commerce Update Presentation
Assistant to the City Manager Rangel introduced Executive Director for the Duarte Chamber of Commerce Kalpna Shah; and explained that per the FY 2025-26 Agreement with the Duarte Chamber of Commerce, they are required to provide a quarterly update of the work they have conducted so far.

Executive Director Shah presented the Chamber of Commerce's quarterly update and shared upcoming events and plans.

The City Council requested that the Chamber's updates be added to their weekly update reports; requested information regarding the statistics for memberships and how the membership benefits the businesses; and supported the Chamber in reaching out to bigger businesses.

Moved by Councilmember Finlay, seconded by Councilmember Kang, and carried by the following vote of the City Council to receive and file the FY 25-26 Chamber of Commerce Updated Presentation.

AYES: FINLAY, KANG, LEWIS, TRUONG, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
B. Resolution appointing representative to SGVMVCD
City Manager Villalobos presented a staff report regarding the appointment of a City Councilmember to the San Gabriel Valley Mosquito and Vector Control District for either a two- or four-year term.

The City Council commended former representative Councilmember Finlay on her work and discussed her reinstatement as representative to SGVMVCD for a four-year term.

Moved by Mayor Garcia, seconded by Mayor Pro Tem Martin Del Campo, and carried by the following vote of the City Council to appoint Council member Finlay as representative to the San Gabriel Valley Mosquito and Vector Control District for a four-year term.

AYES: FINLAY, KANG, LEWIS, TRUONG, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

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C. City Councilmember Speaking Time Limits
City Manager Villalobos presented the staff report for councilmember speaking time limits; detailed the option to limit councilmember comments; thanked Management Analyst Albert Nunez for researching in surrounding cities; and cited that there is no set standard for this decision, rather it is at Council’s discretion.

The City Council discussed setting speaking time limits on Council comments; raised some concerns when deliberating on certain business items; suggested only having some limitations on closing comments; spoke on preparedness of the City Council before the meeting and therefore suggested limiting the speaking time limits to five minutes or at the discretion of the mayor.

After deliberation, the City Council decided to table the item to the November 11, 2025, Council meeting.

Moved by Mayor Garcia, seconded by Councilmember Kang, and carried by the following vote of the City Council to table the Council member speaking time limits.

AYES: FINLAY, KANG, LEWIS, TUONG, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
D. Establishment of an Ad Hoc Committee to Review and Make Recommendations Relating to the 2028 Los Angeles Summer Olympics
Assistant to the City Manager Rangal presented a staff report regarding the establishment of an Ad Hoc committee for the 2029 Los Angeles Summer Olympics. The tasks of the committee include, but not limited to, the establishment of analysts to recruit a NOC (National Olympic Committee) and the opportunity to create fan zones and viewing parties. Staff recommended that the committee consist of three City Council members, two Duarte unified school board members, a CS Arts representative and a City of Hope representative.

After discussion, Mayor Garcia, Councilmember Truong and Finlay expressed interest in being part of the Ad Hoc committee. The City Council discussed the cost of establishing an Ad Hoc Committee for the 2028 Olympics and the possibility of collaborating with other cities to incur potential costs.

Mayor Garcia suggested making an amendment to the resolution to include the 2026 FIFA World Cup and also include a member of the Chamber of Commerce representative and a member of the Duarte Community Coordinating Council.

Moved by Mayor Garcia, seconded by Mayor Pro Tem Martin Del Campo, and carried by the following vote of the City Council to amend the Ad Hoc Committee to include the 2026 FIFA World Cup along with the 2028 Los Angeles Summer Olympics.

AYES: FINLAY, KANG, LEWIS, TRUONG, CALDERON, MARTIN DEL CAMPO, GARCIA NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

14. ITEMS FROM CITY COUNCIL/HOUSING AUTHORITY/FINANCING AUTHORITY MEMBERS AND CITY

MANAGER/EXECUTIVE DIRECTOR/REPORTS OF MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3
Mayor Pro Tem Martin Del Campo reported that she attended the Utility Box Art Ad Hoc Committee and shared appreciation for the new ideas they bring to the table.

Councilmember Calderon shared that he also attended the Utility Box Art Ad Hoc Committee meeting.

He also attended Westminster Gardens at their 75th Anniversary Celebration; and encouraged people to vote.

Councilmember Finlay shared she attended the Red Ribbon Week March and congratulated LA County Sheriff Deputy Art Valenzuela for being recognized at the Kiwanis Club Installation Ceremony for his work and being selected as the Community Service Award Honoree.

Councilmember Lewis wished everyone a good night.

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Councilmember Kang encouraged everyone to vote.

Councilmember Truong reported he attended the SGVCOG LA 28 meeting; expressed interest in being part of the 2028 Olympics Ad Hoc Committee; and raised concerns over the number of travelers expected but expressed reassurance that Public Safety departments throughout LA County will be prepared.

Mayor Garcia stated he also attended the Red Ribbon Week March and shared appreciation for the turnout of the events; mentioned the upcoming Chamber's Mayor's Prayer Breakfast at City of Hope; and shared he attended the Kiwanis Installation Dinner. He also gave an update regarding the Foothill Transit meeting and the Rotary Breakfast he attended and invited residents to attend upcoming community events.

Councilmember Lewis suggested adding a MAD member to the Olympics Ad Hoc committee. City Attorney Phan suggested bringing forward the idea when the item comes back to the City Council.

Mayor Garcia wished a happy birthday to Albert Nunez, Angela Chiaromonte, and Councilmember Lewis Toney.

15. ADJOURNMENT
At 9:15 p.m., the City Council adjourned the meeting in memory of Bernardino County Sheriff's Deputy Andrew Nunez.

Cesar A. Garcia, Mayor
Frances Jimenez, City Clerk

11/5/2025 12:21:19 PM Page 1 of 13
Council Warrant Register By Account
City of Duarte By Fund
Payment Dates 10/30/2025 - 11/12/2025
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Fund: 100 - GENERAL FUND
ROP Bldg Rent Deposit Refund 221565 150.00
8/10/2025
100-2120 KEVIN SMITH
ROP Bldg Rent Extra Hour 221565 -35.00
8/10/2025
100-4404 KEVIN SMITH
100-1610-7618 WAXIE SANITARY SUPPLY Building Maintenance Supplies 6550 448.65 100-1025-7701 AREA D CIVIL DEFENSE/DISAS… FY26 Area D Membership Dues 221539 1,823.68 100-1205-7615 HOME DEPOT CREDIT SERVICES Emergency Supplies BD26-0530 22.78 SC Elevator Maintenance 6505 188.00
9/2025
100-1610-7652 EXECUTIVE ELEVATOR INC
100-1610-7618 HOME DEPOT CREDIT SERVICES CC/FS/PS Repairs/Supplies BD26-0530 126.25 100-1610-7618 HOME DEPOT CREDIT SERVICES Safety Supplies/Filter BD26-0530 97.01 100-1610-7618 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies BD26-0530 76.03 100-1610-7652 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies BD26-0530 148.42 100-1610-7618 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies BD26-0530 26.50 100-1410-7980 HOME DEPOT CREDIT SERVICES City Yard Tools & Supplies BD26-0530 552.09 100-1610-7618 HOME DEPOT CREDIT SERVICES TC/FC Office Paint BD26-0530 109.44 Encanto Pk Restroom BD26-0530 67.53
Baseboard Repairs
100-1610-7618 HOME DEPOT CREDIT SERVICES
100-1605-7732 HOME DEPOT CREDIT SERVICES City Picnic Supplies BD26-0530 61.48 Building Maintenance BD26-0530 77.84
Supplies/Repairs
100-1610-7618 HOME DEPOT CREDIT SERVICES
100-1610-7618 HOME DEPOT CREDIT SERVICES ROP Bldg & PS Repairs BD26-0530 172.23 Crossing Guard Srvcs 9/14/25 - 6491 7,734.96
9/27/25
100-1205-7782 ALL CITY MANAGEMENT SERV…
100-1410-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 9/2025 221566 1,692.33 Industrial Waste Inspections 221548 2,374.60
9/2025
100-1405-7801 COUNTY OF LOS ANGELES DE…
FY25 SNS Replacement @ 221548 7,342.65
Signaled Intersection
100-1205-7655 COUNTY OF LOS ANGELES DE…
100-1405-7801 COUNTY OF LOS ANGELES DE… SSMP Update 9/2025 221548 2,959.04 100-1410-7980 HOME DEPOT CREDIT SERVICES City Yard Parts & Supplies BD26-0530 214.67 100-1810-7660 DEPARTMENT OF JUSTICE Fingerprint Apps 9/2025 6494 224.00 100-1605-7002 PAMELA ROMERO CPR Stipend 6533 76.92
Juan Oseguera Report Writing 221542 25.00
Workshop
100-1205-7780 CALIFORNIA ANIMAL WELFARE…
PSM Ariizumi Membership 221541 100.00
Dues
100-1205-7612 CALIFORNIA ASSOCIATION OF…
100-1610-7652 AIR-TRO INC Public Safety HVAC Routin… 6490 168.00 100-1605-7739 THE SAUCE CREATIVE SERVICE…Dia de los Muertos Flyers 6542 491.80 100-1610-7618 HOME DEPOT CREDIT SERVICES Fitness Ctr Restroom Hooks BD26-0530 32.53 100-1610-7618 HOME DEPOT CREDIT SERVICES Fitness Ctr Shower Liners BD26-0530 86.06 Strategic Planning Services 221557 1,985.00
8/2025
100-1010-7965 MOORE IACOFANO GOLTSMA…
100-1805-7653 SECTRAN SECURITY INC October 2025 Courier Pick-up 6535 343.61 FY26 Federal Grant 6521 123.00
Administration 9/2025
100-1405-7965 LDM ASSOCIATES INC
100-1610-7618 HOME DEPOT CREDIT SERVICES Hitch Pin BD26-0530 10.71 100-1205-8100 DR OFFICE WORKS INC Delivery & Installation 221550 397.80 Pacific Loveseat Chrome Finish 221550 1,522.69
Legs
100-1205-8100 DR OFFICE WORKS INC
100-1205-8100 DR OFFICE WORKS INC 8 Foot Conference Table, Java 221550 442.00 Pacific Arm Chair Chrome 221550 1,058.59
Finish Legs
100-1205-8100 DR OFFICE WORKS INC
100-1205-8100 DR OFFICE WORKS INC Stack Chair Black 221550 442.00

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 2 of 13
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Aida Torres Years of Service 221562 109.34
Plaque
100-1205-7980 SHAFFER AWARDS
CMO/CMD First Round 221561 1,219.92
Scanning/Indexing
100-1405-7980 RAYCOM DATA TECHNOLOGIE…
Dept Wide Scanning Project- 221561 11,635.06
2nd Round
100-1405-7980 RAYCOM DATA TECHNOLOGIE…
PO Pkg Lot Lease 11/01/2025 - 6538 2,541.75
01/31/2026
100-1020-7724 SOUTHERN CALIFORNIA EDIS…
Royal Oaks Park Flooring 221554 18,050.00
Replacement
100-1610-8100 JJJ FLOOR COVERING INC 202313/100-1610-8100-Parks… Admin Citation Processing 6501 427.94
9/2025
100-1205-7761 DATA TICKET INC
Parking Citation Processing 6501 1,443.75
9/2025
100-1205-7761 DATA TICKET INC
100-1605-7733 ACTION DESIGNZ LLC Dia de los Muertos Shirts 221537 532.22 100-1605-7733 SMART & FINAL SC Halloween Treats 6537 102.87 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 6497 30.85 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 6497 4.15 SC "Arthur" Screening & 221563 150.00
Presentation
100-1605-7733 THEODORE SIEGEL
100-1410-7810 A-1 MAINTENANCE SERVICES … Las Brisas Sweeping 10/2025 6489 66.00 100-1410-7810 A-1 MAINTENANCE SERVICES … Las Posadas Sweeping 10/2025 6489 66.00 100-1415-7907 WEST COAST ARBORISTS INC Tree and Stump Removals 6551 702.95 100-1815-7980 THE TECHNOLOGY DEPOT INC SC Elevator Phone Line Repair 6541 882.50 100-1610-7618 SMART & FINAL Senior Ctr Coffee Supplies 6537 157.71 100-1605-7733 SMART & FINAL Wellness Expo Refreshments 6537 43.87 100-1610-7618 GRAINGER Fitness Ctr Light Fixture Covers 6510 329.03 100-1610-7618 SUPPLY SOLUTIONS Building Maintenance Supplies 6536 1,414.52 100-1610-7616 SCP DISTRIBUTORS LLC Vinyl Coated Cable 6534 214.57 100-1610-7616 SCP DISTRIBUTORS LLC Lane Line Hardware 6534 443.66 Refund Item (Inv 6539 -20.52
#6044956872)
100-1205-7614 STAPLES
Teen Ctr North Patio Gate 221564 985.00
Repair
100-1610-7652 CHARLIE'S FENCE CO
100-1815-7965 MAXTREME SERVICES IT Helpdesk 10/2025 6524 12,500.00 CC/ACO Hadloc Membership 221541 100.00
Dues
100-1205-7612 CALIFORNIA ASSOCIATION OF…
Adult Excursion Transportation 221553 1,057.92
10/17/2025
100-1605-7750 INLAND EMPIRE TOURS & TR…
100-1020-7710 LUDECKE PROPERTY MANAG… Chamber Lease 11/2025 221556 1,750.00 Const/Demo Deposit Refund 221546 800.00
(Pmt#2025-261)
100-2126 JOYCE WEN TSEN CHEN
Administrative Fee (Pmt#2025- 221546 -125.00
261)
100-5004 JOYCE WEN TSEN CHEN
Cost Allocation Plan & User Fee 6552 2,552.00
Study 10/3/25
100-1805-7965 WILLDAN FINANCIAL SERVICES
100-1205-7761 SUPERIOR CT OF CAL CO OF L… Citation Revenue Tax 9/2025 221538 5,857.40 100-1020-7716 CALIFORNIANS ORGANIZED F… Veteran's Day Event Trumpeter 221543 100.00 100-1610-7652 CONDOR INC Contingency 6498 2,461.00
100-1610-7652 CONDOR INC Labor 6498 3,176.00
100-1610-7652 CONDOR INC Jandy Pump Replacement 6498 13,233.00 Route 66 Parade & City Picnic 6492 1,600.00
Production Services
100-1020-7712 BAKERS MAN PRODUCTIONS L…
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 6497 30.85 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 6497 4.15 Supervisor Training Expense 6528 35.96
Reimbursement
100-1810-7611 KRISTEN PETERSEN
100-1205-7787 MOUNTAIN VISA PLAZA Public Safety Lease 6525 14,391.00 Lena Valenzuela Park Lighting 6495 7,550.00
Project
100-1405-7980 CALIFORNIA STREET LIGHTING
Pet Costume Dog Contest 6537 25.00
Winner Prize
100-1605-7730 SMART & FINAL
100-1610-7618 SMART & FINAL Senior Ctr Coffee Supplies 6537 113.18

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 3 of 13
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount 100-1605-7614 STAPLES Document Retention Boxes 6539 60.97 100-1605-7735 SMART & FINAL Teen Ctr Spooky Tailgate 6537 39.66 100-1605-7733 SMART & FINAL Senior Ctr Halloween Snacks 6537 60.27 CH Postage Machine Lease 221559 579.09
11/23/25 - 2/22/26
100-1825-7630 QUADIENT LEASING USA INC
100-1605-7733 SMART & FINAL SC Monthly Dance Snacks 6537 104.23 DART Council Meeting Meal 6543 228.64
Reimbursement
100-1205-7779 AIDA TORRES
Red Ribbon Week Event Craft 6543 114.50
Reimbursement
100-1205-7980 AIDA TORRES
(3)CH/PS/SC/TC Copier Lease 221544 1,641.70
11/2025
100-1825-7630 CANON FINANCIAL SERVICES I…
(3)CH/PS/SC/TC Copier Maint 221544 2,493.27
7/2025 - 9/2025
100-1825-7631 CANON FINANCIAL SERVICES I…
Finance Mgr Printer Maint 221545 41.55
9/23/25 - 10/22/25
100-1825-7631 CANON SOLUTIONS AMERICA …
Dance Technique 9/29/25 - 6527 112.00
10/20/25
100-1605-7736 PEREZ DANCE & TUMBLING A…
Tiny Tumblers 10/2/25 - 6527 672.00
10/23/25
100-1605-7736 PEREZ DANCE & TUMBLING A…
Dance Gymnastics 10/2/25 - 6527 252.00
10/23/25
100-1605-7736 PEREZ DANCE & TUMBLING A…
100-1605-7730 CURO MANAGED PRINT PRO… Halloween Howl Signage 221549 99.23 100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 6508 665.40 Andres Duarte School EIR 6531 10,755.36
9/1/25-10/15/25
100-2121 RINCON CONSULTANTS INC 202424- 100-2121/1433 Crestf… Document Delivery 221552 61.32
10/16/2025
100-1825-7626 FEDEX
Instructor Fee-Youth Tennis 6515 700.70
10/3/25 - 10/24/25
100-1605-7736 JAVIER DJEU TENNIS
PS Spectrum Internet Outage 6541 486.25
Support
100-1815-7980 THE TECHNOLOGY DEPOT INC
New VLAN Network for CH & 6541 1,752.50
TC (New Cameras)
100-1815-7980 THE TECHNOLOGY DEPOT INC
100-1610-7652 INX BUILDING MAINTENANCE Teen Ctr Cleaning 10/25/2025 6514 165.00 Senior Ctr Cleaning 10/11/25 & 6514 330.00
10/25/25
100-1610-7652 INX BUILDING MAINTENANCE
100-1810-7980 RALPHS Dept Carving Contest Pumpkins 221560 31.90 Municipal Clerks Institute 6517 191.66
Training Reimbursement
100-1010-7610 FRANCES JIMENEZ
League of CA Cities Conference 6522 211.94
Reimbursement
100-1005-7650 TONEY LEWIS
Vinh Truong JPIA Conf Hotel 6549 299.97
(Omni La Costa)
100-1005-7643 U.S. BANK
Brian V Annual CCCA City 6549 100.00
Managers Meeting
100-1010-7610 U.S. BANK
Brian V League of CA Cities 6549 775.00
Conf Registration
100-1010-7610 U.S. BANK
Frances J CMCA MCI Institute 6549 602.76
Hotel (Fairfield Inn)
100-1010-7610 U.S. BANK
Brian Villalobos CJPIA Conf 6549 299.97
Hotel (Omni La Costa)
100-1010-7610 U.S. BANK
Brian V Meeting w/Union 6549 164.21
Board (Domenicos)
100-1010-7610 U.S. BANK
Brian V Mtg w/Interim Super 6549 61.81
Crosby (Mikomi Sushi)
100-1010-7610 U.S. BANK
Brian V CCCA City Mgr Summit 6549 12.50
Transportation (USC)
100-1010-7610 U.S. BANK
Pasadena Star News Online 6549 18.00
Subscription
100-1010-7612 U.S. BANK
Albert Nunez MMASC 6549 125.00
Membership Through
10/28/2026
100-1010-7612 U.S. BANK

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 4 of 13
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount CMO Breakfast Mtg 9/30/25 6549 87.09
(DoorDash)
100-1010-7980 U.S. BANK
Quarterly CMO Meeting 6549 134.56
10/21/25 (Panera Bread)
100-1010-7980 U.S. BANK
Deputy City Clerk Interview 6549 132.71
Panel Lunch (1913Rest)
100-1010-7980 U.S. BANK
DashPass 10/5/2025 - 6549 9.99
11/5/2025 (DoorDash)
100-1010-7980 U.S. BANK
Community Clean-up Lunch 6549 87.22
(Dominos)
100-1010-7980 U.S. BANK
Community Clean-up 6549 39.92
Refreshments (InstaCart-S&F)
100-1010-7980 U.S. BANK
100-1020-7712 U.S. BANK Spotify Membership 6549 19.99
Hootsuite 10/1/2025 - 6549 149.00
10/31/2025
100-1020-7712 U.S. BANK
100-1020-7712 U.S. BANK Canva Membership 6549 119.40
Craig Hensley CalAPA Conf 6487 34.90
Meal (Monterey Fish)
100-1405-7610 U.S. BANK
Craig Hensley CalAPA Conf 6487 43.96
Meal (Lalla Grill)
100-1405-7610 U.S. BANK
Craig Hensley CalAPA Conf 6487 845.61
Hotel (Hilton Garden)
100-1405-7610 U.S. BANK
Gerard Batista MSA Conferene 6487 986.15
Hotel (Marriott)
100-1410-7610 U.S. BANK
Netflix-Senior Ctr 10/4/2025 - 6488 8.99
11/3/2025
100-1605-7733 U.S. BANK
Netflix-Teen Ctr 10/4/2025 - 6488 9.00
11/3/2025
100-1605-7735 U.S. BANK
Kristen Petersen Mtg w/Staff 6488 64.93
10/7/25 (Jakes)
100-1805-7610 U.S. BANK
KP CJPIA Conf Hotel/Meals 6488 727.27
(Omni La Costa)
100-1805-7610 U.S. BANK
Angela C 2026 CSMFO 6488 625.00
Conference Registration
100-1805-7610 U.S. BANK
Adobe Creative Cloud/Acrobat 6488 884.67
Pro 10/13/25-11/12/25
100-1815-7632 U.S. BANK
accessduarte.com 3Yr Renewal 6488 142.96
(NetworkSolutions)
100-1815-7632 U.S. BANK
accessduarte.online 1Yr 6488 78.17
Renewal (NetworkSolutions)
100-1815-7632 U.S. BANK
Finance Webinar 10/7/2025 - 6488 96.00
11/6/2025 (Zoom)
100-1815-7632 U.S. BANK
Larry Breceda Conf Parking 6545 15.00
10/9/25 (Ace Parking)
100-1205-7610 U.S. BANK
Larry Breceda Conference 6545 9.00
Parking (LAZ Parking)
100-1205-7610 U.S. BANK
Larry Breceda TAP Card Fare 6545 5.00
(LA metro Mobile App)
100-1205-7610 U.S. BANK
Larry Breceda Conf Parking 6545 15.00
10/10/25 (Ace Parking)
100-1205-7610 U.S. BANK
Larry Breceda Meeting w/ Aida 6545 53.07
Torres (Max's)
100-1205-7610 U.S. BANK
Credit-LB League of CA Cities 6545 -201.00
Hotel (Courtyard)
100-1205-7610 U.S. BANK
Larry Breceda League of CA 6545 218.76
Cities Hotel (Hyland)
100-1205-7610 U.S. BANK
100-1205-7614 U.S. BANK Office Supplies (Amazon) 6545 75.41 100-1205-7614 U.S. BANK Office Supplies (Amazon) 6545 33.01 100-1205-7614 U.S. BANK Office Supplies (Amazon) 6545 31.50 100-1205-7614 U.S. BANK Office Supplies (Target) 6545 11.97 100-1205-7615 U.S. BANK Emergency Supplies (Amazon) 6545 16.78 SC Emergency Preparedness 6545 28.70
Raffle Prize (Amazon)
100-1205-7615 U.S. BANK

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 5 of 13
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount EOC Portable Radio Power 6545 51.22
Supply/Cable (Amazon)
100-1205-7615 U.S. BANK
100-1205-7615 U.S. BANK EOC Hard Drive (Amazon) 6545 132.59 CSO Interview Panel Lunch (BJS 6545 82.33
Restaurant)
100-1205-7980 U.S. BANK
Red Ribbon Week Supplies 6545 35.96
(Amazon)
100-1205-7980 U.S. BANK
Office Cleaning Supplies 6545 43.72
(Target)
100-1205-7980 U.S. BANK
PS Staff Body Camera Mounts 6545 293.86
(Amazon)
100-1205-7980 U.S. BANK
PS Blue Office Trash Can 6545 109.38
(Amazon)
100-1205-8100 U.S. BANK
100-1205-8100 U.S. BANK PS TV Antenna (Amazon) 6545 72.79 100-1205-8100 U.S. BANK PS Trash Cans (Amazon) 6545 308.98 100-1205-8100 U.S. BANK Cable Protectors (Amazon) 6545 50.72 100-1205-8100 U.S. BANK Cable Protectors (Amazon) 6545 35.24 100-1205-8100 U.S. BANK PS Kitchen Items (Amazon) 6545 32.97 White Board Supplies 6545 8.00
(Amazon)
100-1205-8100 U.S. BANK
PS Break Room Sink Supplies 6545 7.72
(Amazon)
100-1205-8100 U.S. BANK
PS Kitchen Sink Supplies 6545 52.51
(Amazon)
100-1205-8100 U.S. BANK
P&R Staff Breakfast Meeting 6546 92.19
10/1/25 (T Burgers)
100-1605-7610 U.S. BANK
Office Paper Goods (Hobby 6546 51.00
Lobby)
100-1605-7614 U.S. BANK
Marker/Misc Supplies (Hobby 6546 39.72
Lobby)
100-1605-7614 U.S. BANK
Mechanical Pencils/Refills 6546 22.38
(Amazon)
100-1605-7614 U.S. BANK
100-1605-7614 U.S. BANK Batteries (Amazon) 6546 18.94
100-1605-7614 U.S. BANK Markers (Amazon) 6546 9.93
100-1605-7614 U.S. BANK Glue Dots (Amazon) 6546 8.39
100-1605-7614 U.S. BANK Markers (Amazon) 6546 16.65
100-1605-7614 U.S. BANK Craft Wire (Amazon) 6546 7.72
Halloween Supplies (Hobby 6546 6.61
Lobby)
100-1605-7730 U.S. BANK
Halloween Howl Prizes 6546 234.48
(Walmart.com)
100-1605-7730 U.S. BANK
Dia de los Muertos Event Craft 6546 259.99
Supplies (Michaels)
100-1605-7730 U.S. BANK
Halloween Howl Candy 6546 53.45
(Walmart.com)
100-1605-7730 U.S. BANK
Halloween Supplies (Winner 6546 69.68
Party)
100-1605-7730 U.S. BANK
Halloween Costumes 6546 41.54
(Temu.com)
100-1605-7730 U.S. BANK
Halloween Howl Candy 6546 1,125.94
(Costco)
100-1605-7730 U.S. BANK
Dia de los Muertos Fiesta Flags 6546 326.98
(Etsy Inc)
100-1605-7730 U.S. BANK
City Picnic Twine/Mason Jars 6546 35.99
(Amazon)
100-1605-7730 U.S. BANK
Halloween Howl Supplies 6546 189.48
(Amazon)
100-1605-7730 U.S. BANK
City Picnic Sensory Items 6546 191.30
(Amazon)
100-1605-7730 U.S. BANK
Return-Dia de los Muertos 6546 -82.78
Crafts (Michaels)
100-1605-7730 U.S. BANK
Return-Dia de los Muertos 6546 -66.20
Crafts (Michaels)
100-1605-7730 U.S. BANK

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 6 of 13
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Halloween Howl Supplies 6546 408.06
(Amazon)
100-1605-7730 U.S. BANK
Halloween Decorations 6546 20.92
(Amazon)
100-1605-7730 U.S. BANK
Return-City Picnic Mason Jars 6546 -29.37
(Amazon)
100-1605-7730 U.S. BANK
City Picnic DART Volunteer 6546 60.72
Lunch (Dominos)
100-1605-7730 U.S. BANK
100-1605-7730 U.S. BANK Halloween Supplies (Amazon) 6546 15.74 Halloween Decorations 6546 14.31
(Amazon)
100-1605-7730 U.S. BANK
Halloween Howl 6546 94.61
Balloons/Supplies (SP
Premium)
100-1605-7730 U.S. BANK
Halloween Howl Supplies 6546 714.90
(Target)
100-1605-7730 U.S. BANK
Dia de los Muertos Supplies 6546 405.07
(Michaels)
100-1605-7730 U.S. BANK
SC Halloween Supplies 6546 118.41
(Amazon)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK Senior Ctr Supplies (Amazon) 6546 86.15 Wellness Expo Supplies 6546 22.50
(Amazon)
100-1605-7733 U.S. BANK
SC Chair Volleyball Supplies 6546 35.65
(Amazon)
100-1605-7733 U.S. BANK
SC Wellness Expo Goodie Bags 6546 491.73
(4Imprint)
100-1605-7733 U.S. BANK
Floating Pumpkin Patch Straw 6546 302.40
Bales (Kruse Feed)
100-1605-7734 U.S. BANK
FC Protective Earmuffs 6546 70.70
(Amazon)
100-1605-7734 U.S. BANK
Floating Pumpkin Patch Event 6546 401.91
Supplies (Amazon)
100-1605-7734 U.S. BANK
Floating Pumpkin Patch 6546 133.82
Supplies (Walmart.com)
100-1605-7734 U.S. BANK
FC Exercise Room Gym 6546 1,250.49
Equipment (Rogue)
100-1605-7734 U.S. BANK
Floating Pumpkin Patch Snacks 6546 135.00
(California Snack)
100-1605-7734 U.S. BANK
TC Crock Pot Liner/Ping Pong 6546 141.05
Net/Misc (Amazon)
100-1605-7735 U.S. BANK
TC Crock Pot & air Fryer 6546 206.63
(Amazon)
100-1605-7735 U.S. BANK
100-1605-7735 U.S. BANK Teen Ctr Paper (Amazon) 6546 64.53 100-1605-7735 U.S. BANK TC Snack Bar Supplies (Costco) 6546 82.94 100-1605-7735 U.S. BANK TC Dance Uniforms (Amazon) 6546 101.60 100-1605-7735 U.S. BANK Teen Ctr Supplies (Amazon) 6546 58.54 TC 11x17 Copier Paper 6546 57.92
(Amazon)
100-1605-7735 U.S. BANK
100-1605-7735 U.S. BANK Teen Ctr Supplies (Amazon) 6546 37.46 100-1605-7735 U.S. BANK TC Craft Supplies (Amazon) 6546 30.34 Deposit-The Wiz Musical 6546 225.00
Excursion (Segerstrom)
100-1605-7737 U.S. BANK
Excursion Balance (Oak Tree 6546 1,759.50
Mountain)
100-1605-7737 U.S. BANK
Youth Sports Whistles 6546 41.54
(Amazon)
100-1605-7741 U.S. BANK
Youth Sports Volleyball Flags 6546 26.06
(Amazon)
100-1605-7741 U.S. BANK
Holiday Supplies/Candy 6546 159.50
(Target)
100-1605-7980 U.S. BANK
Return-Holiday Supplies 6546 -9.94
(Target)
100-1605-7980 U.S. BANK

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 7 of 13
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount CC Restroom Floor Tile 6546 63.73
(Ferguson Home)
100-1610-7618 U.S. BANK
Van #30 Car Wash (Fast 5 6546 10.00
Xpress)
100-1610-7650 U.S. BANK
Coordinator Interviewer Lunch 6546 207.70
(Hope Village)
100-1810-7671 U.S. BANK
Interview Panel Thank You Gift 6546 22.11
(NothingBundtCake)
100-1810-7671 U.S. BANK
Customization to Mobile 6511 2,500.00
Website
100-1020-7712 GRANICUS INC
(3)CH/PS/SC/TC Copier Lease 221544 1,641.70
10/2025
100-1825-7630 CANON FINANCIAL SERVICES I…
AutoCAD (3) Annual 6486 3,477.35
Subscriptions 11/24/25-
11/23/26
100-1405-7980 DLT SOLUTIONS LLC
CMD-Permit Tech Printer 221545 104.74
Maint 9/27/25 - 10/26/25
100-1825-7631 CANON SOLUTIONS AMERICA …
100-1605-7733 HEULYN REGINA DUMAS-JOH… SC Sewing Lessons 10/2025 6502 132.00 100-1410-7636 HUGO PULIDO Safety Boot Reimbursement 221558 400.00 FY26 Annual Permit #33 Bulk 221567 370.00
Mailing License
100-1825-7626 POSTMASTER
100-1605-7741 CURO MANAGED PRINT PRO… Field Closure Lawn Signs 221549 341.78 Folklorico/Baby 6499 571.20
Ballet/Jazz/Hip-hop 9/30…
100-1605-7736 DANCEFIT LLC
Add'l labor for VLAN Network 6541 97.50
Set-up
100-1815-7980 THE TECHNOLOGY DEPOT INC
Live-Switching & Recording of 6492 1,200.00
CC Mtg 9/25 & 10/25
100-1020-7726 BAKERS MAN PRODUCTIONS L…
TC Spooky Tailgate Halloween 6500 289.38
Event Reimbursement
100-1605-7735 GEORGE DANG
Balance-PS Office Window 221555 2,035.04
Shades
100-1205-8100 LONG VALLEY SOLAR SHADES …
Oak Tree Mountain Excursion 221569 45.00
Refund 10/17/25
100-4806 WALLY ZIMMERL
Community Yard Sale 221568 30.00
10/18/2025 Refund
100-4812 SERGIO WITRAGO
Level 1 Swim Refund 221518 11.25
(Jewlyanie Onofre-Esquivel)
100-4808 BRAYAN ONOFRE-ESQUIVEL
Level 1 Swim Refund (Brayan 221518 11.25
Onofre-Esquivel)
100-4808 BRAYAN ONOFRE-ESQUIVEL
Level 1 Swim Refund (Edgar 221518 11.25
Onofre-Esquivel)
100-4808 BRAYAN ONOFRE-ESQUIVEL
Level 1 Swim Refund (Aria 221512 14.00
Banuelos)
100-4808 MYRA ISLAS
Level 1 Swim Refund (Leah 221525 11.25
Reyes)
100-4808 VIVIAN REYES
Level 1 Swim Refund (Rea 221499 11.25
Barboza)
100-4808 FRANCES BARBOZA
Level 1 Swim Refund (Roman 221526 11.25
Aldana)
100-4808 ANDREA RODRIGUEZ
Level 1 Swim Refund (Mihran 221528 11.25
Sanchez)
100-4808 MARYAM SANCHEZ
Level 2 Swim Refund (Rex 221511 14.00
Hung)
100-4808 M CRISTINA NANDINO HUNG
Level 2 Swim Refund (Caroline 221506 14.00
Ji)
100-4808 SHUO GUO
Level 2 Swim Refund (Noah 221526 11.25
Rodriguez)
100-4808 ANDREA RODRIGUEZ
Level 2 Swim Refund (Breeze 221502 11.25
Wong)
100-4808 KARI CHAN
Level 3/4 Swim Refund (Mila 221524 11.25
Reyes)
100-4808 CARA REYES
Level 3/4 Swim Refund 221530 11.25
(Armando Osorio)
100-4808 MAURA SOLIS

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 8 of 13
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Level 3/4 Swim Refund 221530 11.25
(Maurico Osorio)
100-4808 MAURA SOLIS
Level 3/4 Swim Refund (Jacob 221526 11.25
Rodriguez)
100-4808 ANDREA RODRIGUEZ
Level 3/4 Swim Refund 221531 11.25
(Madeline Godoy)
100-4808 DIANE SOTO
Level 3/4 Swim Refund 221531 11.25
(Nicholas Godoy)
100-4808 DIANE SOTO
Level 3/4 Swim Refund 221510 11.25
(Simona Herrera)
100-4808 ROSARIO HERRERA
Level 5/6 Swim Refund 221506 14.00
(Winston Ji)
100-4808 SHUO GUO
Level 5/6 Swim Refund (Luis 221533 11.25
Piedra Villa)
100-4808 ALONDRA VILLA
Level 5/6 Swim Refund (Kirana 221503 11.25
Culver)
100-4808 MARIA CULVER
Level 5/6 Swim Refund (Lennox 221505 14.00
Antunez)
100-4808 FLOR ESCALANTE
Level 5/6 Swim Refund 221502 11.25
(Brandon Wong)
100-4808 KARI CHAN
Level 5/6 Swim Refund (Zifan 221535 11.25
Yuan)
100-4808 TINGJUAN YUE
Parent and Me Swim Refund 221520 14.00
(Alyzabeth Patronilo)
100-4808 CHARLES PATRONILO
Parent and Me Swim Refund 221497 11.25
(Abigail Amaro)
100-4808 JOCELYN AMARO
Partn and Me Swim Refund 221500 11.25
(Antonio Cruz)
100-4808 ALEXANDRA CABRERA
Parent and Me Swim Refund 221529 11.25
(Donatello Cartagena)
100-4808 MELODY SANCHEZ
Parent and Me Swim Refund 221504 11.25
(Mateo Duarte)
100-4808 MEGAN DUARTE
Parent and Me Swim Refund 221523 11.25
(Jonah Rigor)
100-4808 VANESSA PEREZ-RIGOR
Parent and Me Swim Refund 221508 11.25
(Liam Hernandez)
100-4808 ARIEL HERNANDEZ
Parent and Me Swim Refund 221517 11.25
(Itzel Urquizo)
100-4808 SUSANA OLIVER
Parent and Me Swim Refund 221509 11.25
(Benjamin Herrera)
100-4808 DAVID HERRERA
Tiny Tots Swim Refund (Bella 221498 14.00
Angeles)
100-4808 SANDY ANGELES
Tiny Tots Swim Refund 221527 11.25
(Santiago Saldana)
100-4808 ENRIQUE SALDANA
Advanced Tiny Tots Swim 221533 11.25
Refund (Lucca Covarrubias)
100-4808 ALONDRA VILLA
Advanced Tiny Tots Swim 221513 11.25
Refund (Elena Arevalo)
100-4808 NATHALY JACOME
Advanced Tiny Tots Swim 221526 11.25
Refund (Ethan Rodriguez)
100-4808 ANDREA RODRIGUEZ
Advanced Tiny Tots Swim 221523 11.25
Refund (Layla Rigor)
100-4808 VANESSA PEREZ-RIGOR
Advanced Tiny Tots Swim 221514 11.25
Refund (Alden Yang)
100-4808 SANNE LY
Level 1 Swim Refund (Gabriel 221501 11.25
Quintero)
100-4808 AMANDA CABRERA
Level 1 Swim Refund 221521 11.25
(Matthrew Perez)
100-4808 CHRISTOPHER PEREZ
Level 1 Swim Refund (Leilani 221522 11.25
Perez)
100-4808 MARIBEL PEREZ
Level 1 Swim Refund 221516 11.25
(Alejandro Nunez)
100-4808 VERONICA NUNEZ
Level 1 Swim Refund (Yannet 221516 11.25
Nunez)
100-4808 VERONICA NUNEZ

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 9 of 13
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount Level 1 Swim Refund (Eliza 221519 11.25
Fernandez)
100-4808 LETICIA PASILLAS
Level 1 Swim Refund (Royce 221514 11.25
Yang)
100-4808 SANNE LY
Level 1 Swim Refund (Ruby 221515 11.25
Mejia)
100-4808 WENDY MORENO
Private Swim Lessons Refund 221532 70.00
(Natalie Torres)
100-4808 JUANA TORRES
Private Swim Lessons Refund 221507 70.00
(Josephine Hathaway)
100-4808 ESTHER HATHAWAY
Private Swim Lessons Refund 221507 70.00
(Maribel Hathaway)
100-4808 ESTHER HATHAWAY
Private Swim Lessons Refund 221534 70.00
(Nan Wei)
100-4808 NAN WEI
Early Pay Discount (Inv BD26-0530 -1.56
#9903098)
100-1610-7618 HOME DEPOT CREDIT SERVICES
Early Pay Discount (Inv BD26-0530 -0.19
#8884879)
100-1610-7618 HOME DEPOT CREDIT SERVICES
Early Pay Discount (Inv BD26-0530 -0.59
#9903092)
100-1610-7618 HOME DEPOT CREDIT SERVICES
ROP Bldg Rent Deposit Refund 221536 150.00
10/25/25
100-2120 JOANA ACEVEDO
COH NEPS Landscape Plan 221547 390.00
Review Refund
100-2121 CITY OF HOPE 202113-Pass Thru Dep-COH (N…
Property Tax Audit Oct 2025 - 6513 3,662.01
Dec 2025
100-1805-7965 HDL COREN & CONE
100-1005-7641 TERA MARTIN DEL CAMPO Equipment for Council Work 6523 502.24 100-1005-7640 CESAR A GARCIA Council Vehicle Allowance 6509 75.00 100-1005-7641 TERA MARTIN DEL CAMPO Council Vehicle Allowance 6523 75.00 100-1005-7642 MARGARET FINLAY Council Vehicle Allowance 6507 75.00 100-1005-7643 VINH TRUONG Council Vehicle Allowance 6544 75.00 100-1005-7647 MARTIN CALDERON RIOS Council Vehicle Allowance 6532 75.00 100-1005-7648 SAMUEL KANG Council Vehicle Allowance 6518 75.00 100-1005-7650 TONEY LEWIS Council Vehicle Allowance 6522 75.00 Health Insurance 6493 218.00
Reimbursement
100-1825-7674 JACQUELINE BURCKHARD
Health Insurance 6496 566.00
Reimbursement
100-1825-7674 EFREN CASTRO
Health Insurance 6506 435.00
Reimbursement
100-1825-7674 JOHN FASANA
Health Insurance 6530 566.00
Reimbursement
100-1825-7674 TERESA RENTERIA
Health Insurance 6540 435.00
Reimbursement
100-1825-7674 MICHAEL TARR
Health Insurance 6504 435.00
Reimbursement
100-1825-7674 STEVE ESBENSHADE
Health Insurance 6519 435.00
Reimbursement
100-1825-7674 JIM KIRCHNER
Health Insurance 221540 435.00
Reimbursement
100-1825-7674 CATHERINE BRATTA
100-1825-7626 POSTMASTER CMD Bulk Mailing 10/28/2025 221567 107.00 100-1605-7733 DUARTE PETTY CASH/BINGO … SC Bingo Prize Money 221551 165.00 Fund 100 - GENERAL FUND Total: 207,777.94
Fund: 220 - GAS TAX FUN
KITS Monitoring & Reports 221548 399.80
9/2025
220-2210-7890 COUNTY OF LOS ANGELES DE…
Traffic Signal Maintenance 221548 4,387.18
9/2025
220-2210-7890 COUNTY OF LOS ANGELES DE…
Huntington Dr Street 6529 40,993.00
Improvements PS&E 9/2025
220-2225-7965 KREUZER CONSULTING GROUP 202415-Prof Svcs-Huntington … Duarte Wilderness Preserve 6516 143.65
Sign
220-2210-7813 JCL TRAFFIC SERVICES

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 10 of 13
Account Number Vendor DBA Description (Item) Payment Number Project Account Key Amount 220-2210-7813 JCL TRAFFIC SERVICES Street Name Sign 6516 93.93 Fund 220 - GAS TAX FUN Total: 46,017.56
Fund: 225 - SB-1, Road Maintenance/Rehab Fund
Retention-FY25 Street 6526 17,836.41
Rehabilitation Project
225-2127 ONYX PAVING COMPANY INC 202506-Retention-FY25 St Re… Fund 225 - SB-1, Road Maintenance/Rehab Fund Total: 17,836.41 Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
Duarte Rd Median Irrigation 6520 489.21
Repair
240-2410-7891 LANDSCAPE WAREHOUSE INC
Duarte Rd Median Irrigation 6520 3.20
Repair
240-2410-7891 LANDSCAPE WAREHOUSE INC
Grocery Outlet Ctr Sweeping 6489 843.00
10/2025
240-2426-7810 A-1 MAINTENANCE SERVICES …
240-2410-7906 WEST COAST ARBORISTS INC Tree and Stump Removals 6551 702.95 240-2410-7909 WEST COAST ARBORISTS INC Tree and Stump Removals 6551 5,204.60 Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 7,242.96 Fund: 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FY26 CDBG ADA Curb Ramps 6521 861.00
Project 9/2025
260-2605-7965 LDM ASSOCIATES INC 202610-Prof Svc-CDBG-ADA C… Fund 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Total: 861.00 Fund: 440 - PROPOSITION A TRANSIT FUND
440-4405-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 9/2025 221566 114.09 Adult Excursion Transportation 221553 1,000.00
10/17/2025
440-4405-7788 INLAND EMPIRE TOURS & TR…
Fund 440 - PROPOSITION A TRANSIT FUND Total: 1,114.09
Fund: 460 - PROPOSITION C TRANSIT FUND
460-4605-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 9/2025 221566 95.08 Fund 460 - PROPOSITION C TRANSIT FUND Total: 95.08
Fund: 470 - MEASURE R LR TRANSIT FUND
Retention-FY25 Street 6526 15,427.30
Rehabilitation Project
470-2127 ONYX PAVING COMPANY INC 202506-Retention-FY25 Street… Fund 470 - MEASURE R LR TRANSIT FUND Total: 15,427.30
Fund: 475 - MEASURE M LR TRANSIT FUND
Retention-FY25 Street 6526 18,250.00
Rehabilitation Project
475-2127 ONYX PAVING COMPANY INC 202506-Retention -FY25 Street… FY25 Street Rehab Project 6503 1,400.00
Design
475-4750-7965 ELIE FARAH INC 202506- Prof Svc-St Rehab Des… Fund 475 - MEASURE M LR TRANSIT FUND Total: 19,650.00
Fund: 620 - COMMUNITY IMPROVEMENT FUND
Retention-Highland 6512 -12,019.40
Promenade Project
620-2127 GREEN GIANT LANDSCAPE INC 202106-Retention-620-2127-H… 620-6225-8100 GREEN GIANT LANDSCAPE INC Highland Promenade Project 6512 202106-Other Cap-620-6225-H… 240,388.05 Fund 620 - COMMUNITY IMPROVEMENT FUND Total: 228,368.65 Grand Total: 544,390.99

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 11 of 13
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 207,777.94
220 - GAS TAX FUN 46,017.56
225 - SB-1, Road Maintenance/Rehab Fund 17,836.41
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 7,242.96
260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 861.00
440 - PROPOSITION A TRANSIT FUND 1,114.09
460 - PROPOSITION C TRANSIT FUND 95.08
470 - MEASURE R LR TRANSIT FUND 15,427.30
475 - MEASURE M LR TRANSIT FUND 19,650.00
620 - COMMUNITY IMPROVEMENT FUND 228,368.65
Grand Total: 544,390.99
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 75.00
100-1005-7641 Travel & Exp - Martin Del… 577.24
100-1005-7642 Travel & Exp - Finlay 75.00
100-1005-7643 Travel & Exp - Truong 374.97
100-1005-7647 Travel & Exp - Calderon 75.00
100-1005-7648 Travel & Exp - Kang 75.00
100-1005-7650 Travel & Exp - Lewis 286.94
100-1010-7610 Travel, Mtgs & Conf 2,207.91
100-1010-7612 Publications and Dues 143.00
100-1010-7965 Professional Services 1,985.00
100-1010-7980 Other Expenses 491.49
100-1020-7710 Chamber Of Commerce 1,750.00
100-1020-7712 Community Information … 4,388.39
100-1020-7716 Special Community Even… 100.00
100-1020-7724 Post Office Parking 2,541.75
100-1020-7726 Council Cablecasting 1,200.00
100-1025-7701 Area D Civil Defense 1,823.68
100-1205-7610 Travel, Mtgs & Conf 114.83
100-1205-7612 Publications and Dues 200.00
100-1205-7614 Office Supplies 131.37
100-1205-7615 Emergency Supplies 252.07
100-1205-7655 Emergency Services 7,342.65
100-1205-7761 Parking Ticket Collect 7,729.09
100-1205-7779 Youth Programs 228.64
100-1205-7780 Animal Control 25.00
100-1205-7782 Crossing Guard Contract… 7,734.96
100-1205-7787 Public Safety Cntr Lease 14,391.00
100-1205-7980 Other Expenses 679.71
100-1205-8100 Other Capital Acquisitions 6,576.43
100-1405-7610 Travel, Mtgs & Conf 924.47
100-1405-7801 Industrial Waste Inspect… 5,333.64
100-1405-7965 Professional Services 123.00
100-1405-7980 Other Expenses 23,882.33
100-1410-7610 Travel, Mtgs & Conf 986.15
100-1410-7636 Uniforms 400.00
100-1410-7810 Street Sweeping 132.00
100-1410-7814 Graffiti Removal 1,692.33
100-1410-7980 Other Expenses 766.76
100-1415-7907 Tree Trim-Sports Park 702.95
100-1605-7002 Regular Salaries 76.92
100-1605-7610 Travel, Mtgs & Conf 92.19
100-1605-7614 Office Supplies 235.70
100-1605-7730 Special Events 4,215.65

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 12 of 13
Account Summary
Account Number Account Name Payment Amount
100-1605-7732 City Picnic 61.48
100-1605-7733 Senior Center 2,053.89
100-1605-7734 Fitness Center 2,294.32
100-1605-7735 Teen Center 1,119.05
100-1605-7736 Youth & Adult Recreatio… 2,307.90
100-1605-7737 Adult Excursions 1,984.50
100-1605-7739 Publicity 491.80
100-1605-7741 Sports/Playground Progr… 409.38
100-1605-7750 Bus Rentals 1,057.92
100-1605-7980 Other Expenses 149.56
100-1610-7616 Pool Supplies 658.23
100-1610-7617 Pool Chemicals 665.40
100-1610-7618 Building Supplies 3,406.61
100-1610-7636 Uniforms 61.70
100-1610-7650 Vehicle Maintenance 10.00
100-1610-7652 Building Maint Services 20,862.72
100-1610-8100 Other Capital Improvem… 18,050.00
100-1805-7610 Travel, Mtgs & Conf 1,417.20
100-1805-7653 Bank Charges 343.61
100-1805-7965 Professional Services 6,214.01
100-1810-7611 Training 35.96
100-1810-7660 Other Services 224.00
100-1810-7671 Recruiting 229.81
100-1810-7980 Other Expenses 31.90
100-1815-7632 Software 1,201.80
100-1815-7965 Professional Services 12,500.00
100-1815-7980 Other Expenses 3,218.75
100-1825-7626 Postage 538.32
100-1825-7630 Equipment Lease 3,862.49
100-1825-7631 Equipment Maintenance 2,639.56
100-1825-7674 Retiree Health Insurance 3,525.00
100-2120 Refundable Deposits 300.00
100-2121 Pass Through Deposits 11,145.36
100-2126 Construction and Demoli… 800.00
100-4404 Other Building Rentals -35.00
100-4806 Excursion Fees 45.00
100-4808 Swim Lesson Fees 850.50
100-4812 Senior Center Fees 30.00
100-5004 Other Revenue -125.00
220-2210-7813 Regulatory Signs 237.58
220-2210-7890 Repairs-Traffic Signal 4,786.98
220-2225-7965 Professional Services 40,993.00
225-2127 Retention Payable 17,836.41
240-2410-7891 Repairs-Medians 492.41
240-2410-7906 Tree Trim-Citywide 702.95
240-2410-7909 Tree Trim-Residential 5,204.60
240-2426-7810 Street Sweeping 843.00
260-2605-7965 Professional Services 861.00
440-4405-7788 Shuttle Services 1,000.00
440-4405-7814 Graffiti Removal 114.09
460-4605-7814 Graffiti Removal 95.08
470-2127 Retention Payable 15,427.30
475-2127 Retention Payable 18,250.00
475-4750-7965 Professional Services 1,400.00
620-2127 Retention Payable -12,019.40
620-6225-8100 Other Capital Improvem… 240,388.05
Grand Total: 544,390.99

Council Warrant Register By Account Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:19 PM Page 13 of 13
Project Account Summary
Project Account Key Payment Amount
**None** 192,059.27
202106-Other Cap-620-6225-Highland Promenade-Msr M 240,388.05 202106-Retention-620-2127-Highland Promenade-Msr M -12,019.40 202113-Pass Thru Dep-COH (N.E) Parking Structure 390.00 202313/100-1610-8100-Parks Other Cap Improvement 18,050.00 202415-Prof Svcs-Huntington Dr Street Improvements 40,993.00 202424- 100-2121/1433 Crestfield(Andres Duarte) 10,755.36 202506- Prof Svc-St Rehab Design-FY24-25 1,400.00
202506-Retention -FY25 Street Rehab Project 18,250.00
202506-Retention-FY25 St Rehab Project 17,836.41
202506-Retention-FY25 Street Rehab Project 15,427.30
202610-Prof Svc-CDBG-ADA Curb Ramps 861.00
Grand Total: 544,390.99

11/5/2025 12:21:51 PM Page 1 of 19
Council Warrant Register By Vendor
City of Duarte By Fund
Payment Dates 10/30/2025 - 11/12/2025
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Fund: 100 - GENERAL FUND
Vendor: 6801 - ACTION DESIGNZ LLC
100-1605-7733 ACTION DESIGNZ LLC Dia de los Muertos Shirts 21714 532.22 Vendor 6801 - ACTION DESIGNZ LLC Total: 532.22
Vendor: 1388 - AIDA TORRES
DART Council Meeting Meal 10/14/2025 228.64
Reimbursement
100-1205-7779 AIDA TORRES
Red Ribbon Week Event Craft 10/20/2025 114.50
Reimbursement
100-1205-7980 AIDA TORRES
Vendor 1388 - AIDA TORRES Total: 343.14
Vendor: 2061 - AIR-TRO INC
100-1610-7652 AIR-TRO INC Public Safety HVAC Routin… 460232 168.00 Vendor 2061 - AIR-TRO INC Total: 168.00
Vendor: T5027 - ALEXANDRA CABRERA
Partn and Me Swim Refund 2000912.004 11.25
(Antonio Cruz)
100-4808 ALEXANDRA CABRERA
Vendor T5027 - ALEXANDRA CABRERA Total: 11.25
Vendor: 3661 - ALHAMBRA SUPERIOR COURT
100-1205-7761 SUPERIOR CT OF CAL CO OF L… Citation Revenue Tax 9/2025 10212025 5,857.40 Vendor 3661 - ALHAMBRA SUPERIOR COURT Total: 5,857.40
Vendor: 6117 - ALL CITY MANAGEMENT SERVICE INC
Crossing Guard Srvcs 9/14/25 - 103751 7,734.96
9/27/25
100-1205-7782 ALL CITY MANAGEMENT SERV…
Vendor 6117 - ALL CITY MANAGEMENT SERVICE INC Total: 7,734.96 Vendor: T5053 - ALONDRA VILLA
Level 5/6 Swim Refund (Luis 2000905.004 11.25
Piedra Villa)
100-4808 ALONDRA VILLA
Advanced Tiny Tots Swim 2000921.004 11.25
Refund (Lucca Covarrubias)
100-4808 ALONDRA VILLA
Vendor T5053 - ALONDRA VILLA Total: 22.50
Vendor: T5028 - AMANDA CABRERA
Level 1 Swim Refund (Gabriel 2000926.004 11.25
Quintero)
100-4808 AMANDA CABRERA
Vendor T5028 - AMANDA CABRERA Total: 11.25
Vendor: T5049 - ANDREA RODRIGUEZ
Level 1 Swim Refund (Roman 2000891.004 11.25
Aldana)
100-4808 ANDREA RODRIGUEZ
Level 2 Swim Refund (Noah 2000895.004 11.25
Rodriguez)
100-4808 ANDREA RODRIGUEZ
Level 3/4 Swim Refund (Jacob 2000900.004 11.25
Rodriguez)
100-4808 ANDREA RODRIGUEZ
Advanced Tiny Tots Swim 2000923.004 11.25
Refund (Ethan Rodriguez)
100-4808 ANDREA RODRIGUEZ
Vendor T5049 - ANDREA RODRIGUEZ Total: 45.00
Vendor: 0866 - AREA D CIVIL DEFENSE/DISASTER MANAGEMENT 100-1025-7701 AREA D CIVIL DEFENSE/DISAS… FY26 Area D Membership Dues 2508 1,823.68 Vendor 0866 - AREA D CIVIL DEFENSE/DISASTER MANAGEMENT Total: 1,823.68 Vendor: T5033 - ARIEL HERNANDEZ
Parent and Me Swim Refund 2000916.004 11.25
(Liam Hernandez)
100-4808 ARIEL HERNANDEZ
Vendor T5033 - ARIEL HERNANDEZ Total: 11.25

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 2 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: 6653 - BAKERS MAN PRODUCTIONS LLC
Route 66 Parade & City Picnic 408676 1,600.00
Production Services
100-1020-7712 BAKERS MAN PRODUCTIONS L…
Live-Switching & Recording of 408682 1,200.00
CC Mtg 9/25 & 10/25
100-1020-7726 BAKERS MAN PRODUCTIONS L…
Vendor 6653 - BAKERS MAN PRODUCTIONS LLC Total: 2,800.00 Vendor: T5042 - BRAYAN ONOFRE-ESQUIVEL
Level 1 Swim Refund 2000885.004 11.25
(Jewlyanie Onofre-Esquivel)
100-4808 BRAYAN ONOFRE-ESQUIVEL
Level 1 Swim Refund (Brayan 2000886.004 11.25
Onofre-Esquivel)
100-4808 BRAYAN ONOFRE-ESQUIVEL
Level 1 Swim Refund (Edgar 2000887.004 11.25
Onofre-Esquivel)
100-4808 BRAYAN ONOFRE-ESQUIVEL
Vendor T5042 - BRAYAN ONOFRE-ESQUIVEL Total: 33.75
Vendor: 3981 - CACEO
PSM Ariizumi Membership 300022518 100.00
Dues
100-1205-7612 CALIFORNIA ASSOCIATION OF…
CC/ACO Hadloc Membership 300022604 100.00
Dues
100-1205-7612 CALIFORNIA ASSOCIATION OF…
Vendor 3981 - CACEO Total: 200.00
Vendor: 6008 - CALIFORNIA ANIMAL WELFARE ASSOCIATION
Juan Oseguera Report Writing 200008512 25.00
Workshop
100-1205-7780 CALIFORNIA ANIMAL WELFARE…
Vendor 6008 - CALIFORNIA ANIMAL WELFARE ASSOCIATION Total: 25.00 Vendor: 0065 - CALIFORNIA STATE DEPARTMENT OF JUSTICE
100-1810-7660 DEPARTMENT OF JUSTICE Fingerprint Apps 9/2025 848539 224.00 Vendor 0065 - CALIFORNIA STATE DEPARTMENT OF JUSTICE Total: 224.00 Vendor: 5869 - CALIFORNIA STREET LIGHTING
Lena Valenzuela Park Lighting 1418 7,550.00
Project
100-1405-7980 CALIFORNIA STREET LIGHTING
Vendor 5869 - CALIFORNIA STREET LIGHTING Total: 7,550.00 Vendor: 6127 - CALIFORNIANS ORGANIZED FOR POLICE SUPPORT 100-1020-7716 CALIFORNIANS ORGANIZED F… Veteran's Day Event Trumpeter 11/11/2025 100.00 Vendor 6127 - CALIFORNIANS ORGANIZED FOR POLICE SUPPORT Total: 100.00 Vendor: 5719 - CANON FINANCIAL SERVICES INC
(3)CH/PS/SC/TC Copier Lease 42050947 1,641.70
11/2025
100-1825-7630 CANON FINANCIAL SERVICES I…
(3)CH/PS/SC/TC Copier Maint 42050947 2,493.27
7/2025 - 9/2025
100-1825-7631 CANON FINANCIAL SERVICES I…
(3)CH/PS/SC/TC Copier Lease 42070497 1,641.70
10/2025
100-1825-7630 CANON FINANCIAL SERVICES I…
Vendor 5719 - CANON FINANCIAL SERVICES INC Total: 5,776.67 Vendor: 5720 - CANON SOLUTIONS AMERICA INC
Finance Mgr Printer Maint 6013685755 41.55
9/23/25 - 10/22/25
100-1825-7631 CANON SOLUTIONS AMERICA …
CMD-Permit Tech Printer 6013729507 104.74
Maint 9/27/25 - 10/26/25
100-1825-7631 CANON SOLUTIONS AMERICA …
Vendor 5720 - CANON SOLUTIONS AMERICA INC Total: 146.29 Vendor: T3641 - CARA REYES
Level 3/4 Swim Refund (Mila 2000897.004 11.25
Reyes)
100-4808 CARA REYES
Vendor T3641 - CARA REYES Total: 11.25
Vendor: 0028 - CATHERINE BRATTA
Health Insurance 11/2025 435.00
Reimbursement
100-1825-7674 CATHERINE BRATTA
Vendor 0028 - CATHERINE BRATTA Total: 435.00

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 3 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: 6340 - CESAR A GARCIA
100-1005-7640 CESAR A GARCIA Council Vehicle Allowance 11/2025 75.00 Vendor 6340 - CESAR A GARCIA Total: 75.00
Vendor: T5044 - CHARLES PATRONILO
Parent and Me Swim Refund 2000910.004 14.00
(Alyzabeth Patronilo)
100-4808 CHARLES PATRONILO
Vendor T5044 - CHARLES PATRONILO Total: 14.00
Vendor: 2025 - CHARLES R SIMPSON
Teen Ctr North Patio Gate 05671290 985.00
Repair
100-1610-7652 CHARLIE'S FENCE CO
Vendor 2025 - CHARLES R SIMPSON Total: 985.00
Vendor: T5046 - CHRISTOPHER PEREZ
Level 1 Swim Refund 2000927.004 11.25
(Matthrew Perez)
100-4808 CHRISTOPHER PEREZ
Vendor T5046 - CHRISTOPHER PEREZ Total: 11.25
Vendor: 5140 - CINTAS CORPORATION #693
100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4246538789 30.85 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4246538789 4.15 100-1610-7636 CINTAS CORPORATION #693 Facility Maint Uniforms 4247209875 30.85 100-1610-7652 CINTAS CORPORATION #693 Logo Mats 4247209875 4.15 Vendor 5140 - CINTAS CORPORATION #693 Total: 70.00
Vendor: T2336 - CITY OF HOPE
COH NEPS Landscape Plan R91100 390.00
Review Refund
100-2121 CITY OF HOPE 202113-Pass Thru Dep-COH (N…
Vendor T2336 - CITY OF HOPE Total: 390.00
Vendor: 5537 - CONDOR INC
100-1610-7652 CONDOR INC Jandy Pump Replacement 11249 13,233.00 100-1610-7652 CONDOR INC Contingency 11249 2,461.00
100-1610-7652 CONDOR INC Labor 11249 3,176.00
Vendor 5537 - CONDOR INC Total: 18,870.00
Vendor: 2028 - COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS Industrial Waste Inspections 25100601837 2,374.60
9/2025
100-1405-7801 COUNTY OF LOS ANGELES DE…
FY25 SNS Replacement @ 25100601895 7,342.65
Signaled Intersection
100-1205-7655 COUNTY OF LOS ANGELES DE…
100-1405-7801 COUNTY OF LOS ANGELES DE… SSMP Update 9/2025 25100601939 2,959.04 Vendor 2028 - COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS Total: 12,676.29 Vendor: 5494 - CURO MANAGED PRINT PRODUCTION
100-1605-7730 CURO MANAGED PRINT PRO… Halloween Howl Signage 104260 99.23 100-1605-7741 CURO MANAGED PRINT PRO… Field Closure Lawn Signs 104273 341.78 Vendor 5494 - CURO MANAGED PRINT PRODUCTION Total: 441.01 Vendor: 6650 - DANCEFIT LLC
Folklorico/Baby 14 571.20
Ballet/Jazz/Hip-hop 9/30…
100-1605-7736 DANCEFIT LLC
Vendor 6650 - DANCEFIT LLC Total: 571.20
Vendor: 5501 - DATA TICKET INC
Admin Citation Processing 184743 427.94
9/2025
100-1205-7761 DATA TICKET INC
Parking Citation Processing 185457 1,443.75
9/2025
100-1205-7761 DATA TICKET INC
Vendor 5501 - DATA TICKET INC Total: 1,871.69
Vendor: T5034 - DAVID HERRERA
Parent and Me Swim Refund 2000918.004 11.25
(Benjamin Herrera)
100-4808 DAVID HERRERA
Vendor T5034 - DAVID HERRERA Total: 11.25
Vendor: T5052 - DIANE SOTO
Level 3/4 Swim Refund 2000901.004 11.25
(Madeline Godoy)
100-4808 DIANE SOTO

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 4 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Level 3/4 Swim Refund 2000902.004 11.25
(Nicholas Godoy)
100-4808 DIANE SOTO
Vendor T5052 - DIANE SOTO Total: 22.50
Vendor: 4576 - DLT SOLUTIONS LLC
AutoCAD (3) Annual 5353271A 3,477.35
Subscriptions 11/24/25-
11/23/26
100-1405-7980 DLT SOLUTIONS LLC
Vendor 4576 - DLT SOLUTIONS LLC Total: 3,477.35
Vendor: 6807 - DR OFFICE WORKS INC
100-1205-8100 DR OFFICE WORKS INC Stack Chair Black 137321 442.00 Pacific Arm Chair Chrome 137321 1,058.59
Finish Legs
100-1205-8100 DR OFFICE WORKS INC
Pacific Loveseat Chrome Finish 137321 1,522.69
Legs
100-1205-8100 DR OFFICE WORKS INC
100-1205-8100 DR OFFICE WORKS INC 8 Foot Conference Table, Java 137321 442.00 100-1205-8100 DR OFFICE WORKS INC Delivery & Installation 137321 397.80 Vendor 6807 - DR OFFICE WORKS INC Total: 3,863.08
Vendor: 0476 - DUARTE PETTY CASH/BINGO PRIZE MONEY
100-1605-7733 DUARTE PETTY CASH/BINGO … SC Bingo Prize Money 11/2025 165.00 Vendor 0476 - DUARTE PETTY CASH/BINGO PRIZE MONEY Total: 165.00 Vendor: 1533 - EFREN CASTRO
Health Insurance 11/2025 566.00
Reimbursement
100-1825-7674 EFREN CASTRO
Vendor 1533 - EFREN CASTRO Total: 566.00
Vendor: T5050 - ENRIQUE SALDANA
Tiny Tots Swim Refund 2000920.004 11.25
(Santiago Saldana)
100-4808 ENRIQUE SALDANA
Vendor T5050 - ENRIQUE SALDANA Total: 11.25
Vendor: T5032 - ESTHER HATHAWAY
Private Swim Lessons Refund 2000935.004 70.00
(Josephine Hathaway)
100-4808 ESTHER HATHAWAY
Private Swim Lessons Refund 2000936.004 70.00
(Maribel Hathaway)
100-4808 ESTHER HATHAWAY
Vendor T5032 - ESTHER HATHAWAY Total: 140.00
Vendor: 1357 - EXECUTIVE ELEVATOR INC
SC Elevator Maintenance 1083699 188.00
9/2025
100-1610-7652 EXECUTIVE ELEVATOR INC
Vendor 1357 - EXECUTIVE ELEVATOR INC Total: 188.00
Vendor: 0087 - FEDEX
Document Delivery 9-041-21867 61.32
10/16/2025
100-1825-7626 FEDEX
Vendor 0087 - FEDEX Total: 61.32
Vendor: T3668 - FLOR ESCALANTE
Level 5/6 Swim Refund (Lennox 2000907.004 14.00
Antunez)
100-4808 FLOR ESCALANTE
Vendor T3668 - FLOR ESCALANTE Total: 14.00
Vendor: T5026 - FRANCES BARBOZA
Level 1 Swim Refund (Rea 2000890.004 11.25
Barboza)
100-4808 FRANCES BARBOZA
Vendor T5026 - FRANCES BARBOZA Total: 11.25
Vendor: 6680 - FRANCES JIMENEZ
Municipal Clerks Institute 10/21/25 - 10/22/25 191.66
Training Reimbursement
100-1010-7610 FRANCES JIMENEZ
Vendor 6680 - FRANCES JIMENEZ Total: 191.66
Vendor: 1570 - FRIEDRICH ENTERPRISES INC
100-1410-7810 A-1 MAINTENANCE SERVICES … Las Brisas Sweeping 10/2025 210877 66.00 100-1410-7810 A-1 MAINTENANCE SERVICES … Las Posadas Sweeping 10/2025 210878 66.00 Vendor 1570 - FRIEDRICH ENTERPRISES INC Total: 132.00

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 5 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: 4690 - FULLER ENGINEERING INC
100-1610-7617 FULLER ENGINEERING INC Pool Chemicals 154292 665.40 Vendor 4690 - FULLER ENGINEERING INC Total: 665.40
Vendor: 2614 - GEORGE DANG
TC Spooky Tailgate Halloween 10/22/2025 289.38
Event Reimbursement
100-1605-7735 GEORGE DANG
Vendor 2614 - GEORGE DANG Total: 289.38
Vendor: 1092 - GRAINGER
100-1610-7618 GRAINGER Fitness Ctr Light Fixture Covers 9676155477 329.03 Vendor 1092 - GRAINGER Total: 329.03
Vendor: 5347 - GRANICUS INC
Customization to Mobile 216909 2,500.00
Website
100-1020-7712 GRANICUS INC
Vendor 5347 - GRANICUS INC Total: 2,500.00
Vendor: 3570 - HDL COREN & CONE
Property Tax Audit Oct 2025 - SIN055795 3,662.01
Dec 2025
100-1805-7965 HDL COREN & CONE
Vendor 3570 - HDL COREN & CONE Total: 3,662.01
Vendor: 6002 - HEULYN REGINA DUMAS-JOHNSON
100-1605-7733 HEULYN REGINA DUMAS-JOH… SC Sewing Lessons 10/2025 SC-10/2025 132.00 Vendor 6002 - HEULYN REGINA DUMAS-JOHNSON Total: 132.00 Vendor: 0788 - HOME DEPOT CREDIT SERVICES
100-1205-7615 HOME DEPOT CREDIT SERVICES Emergency Supplies 4521309 22.78 100-1610-7618 HOME DEPOT CREDIT SERVICES CC/FS/PS Repairs/Supplies 1041390 126.25 100-1610-7618 HOME DEPOT CREDIT SERVICES Safety Supplies/Filter 1801955 97.01 100-1610-7618 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies 904689 76.03 100-1610-7652 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies 9140235 148.42 100-1610-7618 HOME DEPOT CREDIT SERVICES Building Maintenance Supplies 9754624 26.50 100-1410-7980 HOME DEPOT CREDIT SERVICES City Yard Tools & Supplies 5514887 552.09 100-1610-7618 HOME DEPOT CREDIT SERVICES TC/FC Office Paint 5515017 109.44 Encanto Pk Restroom 3307747 67.53
Baseboard Repairs
100-1610-7618 HOME DEPOT CREDIT SERVICES
100-1605-7732 HOME DEPOT CREDIT SERVICES City Picnic Supplies 3307748 61.48 Building Maintenance 3515406 77.84
Supplies/Repairs
100-1610-7618 HOME DEPOT CREDIT SERVICES
100-1610-7618 HOME DEPOT CREDIT SERVICES ROP Bldg & PS Repairs 8030060 172.23 100-1410-7980 HOME DEPOT CREDIT SERVICES City Yard Parts & Supplies 2532212 214.67 100-1610-7618 HOME DEPOT CREDIT SERVICES Fitness Ctr Restroom Hooks 9903092 32.53 100-1610-7618 HOME DEPOT CREDIT SERVICES Fitness Ctr Shower Liners 9903098 86.06 100-1610-7618 HOME DEPOT CREDIT SERVICES Hitch Pin 8884879 10.71 Early Pay Discount (Inv 2096496 -0.19
#8884879)
100-1610-7618 HOME DEPOT CREDIT SERVICES
Early Pay Discount (Inv 2096496 -0.59
#9903092)
100-1610-7618 HOME DEPOT CREDIT SERVICES
Early Pay Discount (Inv 2096496 -1.56
#9903098)
100-1610-7618 HOME DEPOT CREDIT SERVICES
Vendor 0788 - HOME DEPOT CREDIT SERVICES Total: 1,879.23 Vendor: 6707 - HUGO PULIDO
100-1410-7636 HUGO PULIDO Safety Boot Reimbursement 10/12/2025 400.00 Vendor 6707 - HUGO PULIDO Total: 400.00
Vendor: 1465 - INLAND EMPIRE STAGES LTD
Adult Excursion Transportation 64480 1,057.92
10/17/2025
100-1605-7750 INLAND EMPIRE TOURS & TR…
Vendor 1465 - INLAND EMPIRE STAGES LTD Total: 1,057.92
Vendor: 6309 - INX BUILDING MAINTENANCE
100-1610-7652 INX BUILDING MAINTENANCE Teen Ctr Cleaning 10/25/2025 997310 165.00

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 6 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Senior Ctr Cleaning 10/11/25 & 997311 330.00
10/25/25
100-1610-7652 INX BUILDING MAINTENANCE
Vendor 6309 - INX BUILDING MAINTENANCE Total: 495.00
Vendor: 3821 - JACQUELINE BURCKHARD
Health Insurance 11/2025 218.00
Reimbursement
100-1825-7674 JACQUELINE BURCKHARD
Vendor 3821 - JACQUELINE BURCKHARD Total: 218.00
Vendor: 6271 - JAVIER DJEU TENNIS
Instructor Fee-Youth Tennis 102525 700.70
10/3/25 - 10/24/25
100-1605-7736 JAVIER DJEU TENNIS
Vendor 6271 - JAVIER DJEU TENNIS Total: 700.70
Vendor: 0128 - JIM KIRCHNER
Health Insurance 11/2025 435.00
Reimbursement
100-1825-7674 JIM KIRCHNER
Vendor 0128 - JIM KIRCHNER Total: 435.00
Vendor: 6494 - JJJ FLOOR COVERING INC
Royal Oaks Park Flooring 1026507 18,050.00
Replacement
100-1610-8100 JJJ FLOOR COVERING INC 202313/100-1610-8100-Parks… Vendor 6494 - JJJ FLOOR COVERING INC Total: 18,050.00
Vendor: T5056 - JOANA ACEVEDO
ROP Bldg Rent Deposit Refund R109909 150.00
10/25/25
100-2120 JOANA ACEVEDO
Vendor T5056 - JOANA ACEVEDO Total: 150.00
Vendor: T5024 - JOCELYN AMARO
Parent and Me Swim Refund 2000911.004 11.25
(Abigail Amaro)
100-4808 JOCELYN AMARO
Vendor T5024 - JOCELYN AMARO Total: 11.25
Vendor: 0086 - JOHN FASANA
Health Insurance 11/2025 435.00
Reimbursement
100-1825-7674 JOHN FASANA
Vendor 0086 - JOHN FASANA Total: 435.00
Vendor: T5023 - JOYCE WEN TSEN CHEN
Const/Demo Deposit Refund R108987 800.00
(Pmt#2025-261)
100-2126 JOYCE WEN TSEN CHEN
Administrative Fee (Pmt#2025- R108987 -125.00
261)
100-5004 JOYCE WEN TSEN CHEN
Vendor T5023 - JOYCE WEN TSEN CHEN Total: 675.00
Vendor: T3772 - JUANA TORRES
Private Swim Lessons Refund 2000934.004 70.00
(Natalie Torres)
100-4808 JUANA TORRES
Vendor T3772 - JUANA TORRES Total: 70.00
Vendor: T5029 - KARI CHAN
Level 2 Swim Refund (Breeze 2000896.004 11.25
Wong)
100-4808 KARI CHAN
Level 5/6 Swim Refund 2000908.004 11.25
(Brandon Wong)
100-4808 KARI CHAN
Vendor T5029 - KARI CHAN Total: 22.50
Vendor: T5008 - KEVIN SMITH
ROP Bldg Rent Deposit Refund R108958 150.00
8/10/2025
100-2120 KEVIN SMITH
ROP Bldg Rent Extra Hour R108958 -35.00
8/10/2025
100-4404 KEVIN SMITH
Vendor T5008 - KEVIN SMITH Total: 115.00
Vendor: 1592 - KRISTEN PETERSEN
Supervisor Training Expense 10/21/2025 35.96
Reimbursement
100-1810-7611 KRISTEN PETERSEN
Vendor 1592 - KRISTEN PETERSEN Total: 35.96

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 7 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: 5438 - LDM ASSOCIATES INC
FY26 Federal Grant 8774 123.00
Administration 9/2025
100-1405-7965 LDM ASSOCIATES INC
Vendor 5438 - LDM ASSOCIATES INC Total: 123.00
Vendor: T5043 - LETICIA PASILLAS
Level 1 Swim Refund (Eliza 2000931.004 11.25
Fernandez)
100-4808 LETICIA PASILLAS
Vendor T5043 - LETICIA PASILLAS Total: 11.25
Vendor: 6812 - LONG VALLEY SOLAR SHADES OF CALIFORNIA
Balance-PS Office Window 1684 2,035.04
Shades
100-1205-8100 LONG VALLEY SOLAR SHADES …
Vendor 6812 - LONG VALLEY SOLAR SHADES OF CALIFORNIA Total: 2,035.04 Vendor: 5698 - LUDECKE PROPERTY MANAGEMENT INC
100-1020-7710 LUDECKE PROPERTY MANAG… Chamber Lease 11/2025 huntplaz-1735-1125 1,750.00 Vendor 5698 - LUDECKE PROPERTY MANAGEMENT INC Total: 1,750.00 Vendor: T5036 - M CRISTINA NANDINO HUNG
Level 2 Swim Refund (Rex 2000893.004 14.00
Hung)
100-4808 M CRISTINA NANDINO HUNG
Vendor T5036 - M CRISTINA NANDINO HUNG Total: 14.00
Vendor: 0285 - MARGARET FINLAY
100-1005-7642 MARGARET FINLAY Council Vehicle Allowance 11/2025 75.00 Vendor 0285 - MARGARET FINLAY Total: 75.00
Vendor: T5030 - MARIA CULVER
Level 5/6 Swim Refund (Kirana 2000906.004 11.25
Culver)
100-4808 MARIA CULVER
Vendor T5030 - MARIA CULVER Total: 11.25
Vendor: T5047 - MARIBEL PEREZ
Level 1 Swim Refund (Leilani 2000928.004 11.25
Perez)
100-4808 MARIBEL PEREZ
Vendor T5047 - MARIBEL PEREZ Total: 11.25
Vendor: 6695 - MARTIN CALDERON RIOS
100-1005-7647 MARTIN CALDERON RIOS Council Vehicle Allowance 11/2025 75.00 Vendor 6695 - MARTIN CALDERON RIOS Total: 75.00
Vendor: T5051 - MARYAM SANCHEZ
Level 1 Swim Refund (Mihran 2000892.004 11.25
Sanchez)
100-4808 MARYAM SANCHEZ
Vendor T5051 - MARYAM SANCHEZ Total: 11.25
Vendor: T3691 - MAURA SOLIS
Level 3/4 Swim Refund 2000898.004 11.25
(Armando Osorio)
100-4808 MAURA SOLIS
Level 3/4 Swim Refund 2000899.004 11.25
(Maurico Osorio)
100-4808 MAURA SOLIS
Vendor T3691 - MAURA SOLIS Total: 22.50
Vendor: 4286 - MAXTREME INC
100-1815-7965 MAXTREME SERVICES IT Helpdesk 10/2025 13830 12,500.00 Vendor 4286 - MAXTREME INC Total: 12,500.00
Vendor: T4740 - MEGAN DUARTE
Parent and Me Swim Refund 2000914.004 11.25
(Mateo Duarte)
100-4808 MEGAN DUARTE
Vendor T4740 - MEGAN DUARTE Total: 11.25
Vendor: T4444 - MELODY SANCHEZ
Parent and Me Swim Refund 2000913.004 11.25
(Donatello Cartagena)
100-4808 MELODY SANCHEZ
Vendor T4444 - MELODY SANCHEZ Total: 11.25

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 8 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: 1042 - MICHAEL TARR
Health Insurance 11/2025 435.00
Reimbursement
100-1825-7674 MICHAEL TARR
Vendor 1042 - MICHAEL TARR Total: 435.00
Vendor: 5454 - MOORE IACOFANO GOLTSMAN INC
Strategic Planning Services 0093445 1,985.00
8/2025
100-1010-7965 MOORE IACOFANO GOLTSMA…
Vendor 5454 - MOORE IACOFANO GOLTSMAN INC Total: 1,985.00 Vendor: 2461 - MVP, LLC
100-1205-7787 MOUNTAIN VISA PLAZA Public Safety Lease 11/2025 14,391.00 Vendor 2461 - MVP, LLC Total: 14,391.00
Vendor: T5037 - MYRA ISLAS
Level 1 Swim Refund (Aria 2000888.004 14.00
Banuelos)
100-4808 MYRA ISLAS
Vendor T5037 - MYRA ISLAS Total: 14.00
Vendor: T5054 - NAN WEI
Private Swim Lessons Refund 2000937.004 70.00
(Nan Wei)
100-4808 NAN WEI
Vendor T5054 - NAN WEI Total: 70.00
Vendor: T5038 - NATHALY JACOME
Advanced Tiny Tots Swim 2000922.004 11.25
Refund (Elena Arevalo)
100-4808 NATHALY JACOME
Vendor T5038 - NATHALY JACOME Total: 11.25
Vendor: 1197 - PAMELA ROMERO
100-1605-7002 PAMELA ROMERO CPR Stipend 11/2025 76.92
Vendor 1197 - PAMELA ROMERO Total: 76.92
Vendor: 6176 - QUADIENT LEASING USA INC
CH Postage Machine Lease Q2068070 579.09
11/23/25 - 2/22/26
100-1825-7630 QUADIENT LEASING USA INC
Vendor 6176 - QUADIENT LEASING USA INC Total: 579.09
Vendor: 0768 - RALPHS GROCERY COMPANY
100-1810-7980 RALPHS Dept Carving Contest Pumpkins 012999 31.90 Vendor 0768 - RALPHS GROCERY COMPANY Total: 31.90
Vendor: 6788 - RAYCOM DATA TECHNOLOGIES INC
CMO/CMD First Round 238453 1,219.92
Scanning/Indexing
100-1405-7980 RAYCOM DATA TECHNOLOGIE…
Dept Wide Scanning Project- 238454 11,635.06
2nd Round
100-1405-7980 RAYCOM DATA TECHNOLOGIE…
Vendor 6788 - RAYCOM DATA TECHNOLOGIES INC Total: 12,854.98 Vendor: 6591 - RINCON CONSULTANTS INC
Andres Duarte School EIR 69703 10,755.36
9/1/25-10/15/25
100-2121 RINCON CONSULTANTS INC 202424- 100-2121/1433 Crestf… Vendor 6591 - RINCON CONSULTANTS INC Total: 10,755.36
Vendor: T5035 - ROSARIO HERRERA
Level 3/4 Swim Refund 2000903.004 11.25
(Simona Herrera)
100-4808 ROSARIO HERRERA
Vendor T5035 - ROSARIO HERRERA Total: 11.25
Vendor: 5263 - SAMUEL KANG
100-1005-7648 SAMUEL KANG Council Vehicle Allowance 11/2025 75.00 Vendor 5263 - SAMUEL KANG Total: 75.00
Vendor: T5025 - SANDY ANGELES
Tiny Tots Swim Refund (Bella 2000919.004 14.00
Angeles)
100-4808 SANDY ANGELES
Vendor T5025 - SANDY ANGELES Total: 14.00
Vendor: T5039 - SANNE LY
Advanced Tiny Tots Swim 2000925.004 11.25
Refund (Alden Yang)
100-4808 SANNE LY

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 9 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Level 1 Swim Refund (Royce 2000932.004 11.25
Yang)
100-4808 SANNE LY
Vendor T5039 - SANNE LY Total: 22.50
Vendor: 4909 - SCP DISTRIBUTORS LLC
100-1610-7616 SCP DISTRIBUTORS LLC Vinyl Coated Cable 71688681 214.57 100-1610-7616 SCP DISTRIBUTORS LLC Lane Line Hardware 71688681 443.66 Vendor 4909 - SCP DISTRIBUTORS LLC Total: 658.23
Vendor: 6277 - SECTRAN SECURITY INC
100-1805-7653 SECTRAN SECURITY INC October 2025 Courier Pick-up 25100688 343.61 Vendor 6277 - SECTRAN SECURITY INC Total: 343.61
Vendor: T5057 - SERGIO WITRAGO
Community Yard Sale 2000698.005 30.00
10/18/2025 Refund
100-4812 SERGIO WITRAGO
Vendor T5057 - SERGIO WITRAGO Total: 30.00
Vendor: 0202 - SHAFFER AWARDS
Aida Torres Years of Service 0008981 109.34
Plaque
100-1205-7980 SHAFFER AWARDS
Vendor 0202 - SHAFFER AWARDS Total: 109.34
Vendor: T5031 - SHUO GUO
Level 2 Swim Refund (Caroline 2000894.004 14.00
Ji)
100-4808 SHUO GUO
Level 5/6 Swim Refund 2000904.004 14.00
(Winston Ji)
100-4808 SHUO GUO
Vendor T5031 - SHUO GUO Total: 28.00
Vendor: 6401 - SIGNAL HILL AUTO ENTERPRISES
100-1610-7618 SUPPLY SOLUTIONS Building Maintenance Supplies 151645 1,414.52 Vendor 6401 - SIGNAL HILL AUTO ENTERPRISES Total: 1,414.52 Vendor: 0209 - SMART & FINAL
100-1605-7733 SMART & FINAL SC Halloween Treats 315922 102.87 100-1610-7618 SMART & FINAL Senior Ctr Coffee Supplies 509311 157.71 100-1605-7733 SMART & FINAL Wellness Expo Refreshments 909311 43.87 Pet Costume Dog Contest 409500 25.00
Winner Prize
100-1605-7730 SMART & FINAL
100-1610-7618 SMART & FINAL Senior Ctr Coffee Supplies 478144 113.18 100-1605-7735 SMART & FINAL Teen Ctr Spooky Tailgate 863488 39.66 100-1605-7733 SMART & FINAL Senior Ctr Halloween Snacks 981422 60.27 100-1605-7733 SMART & FINAL SC Monthly Dance Snacks 087511 104.23 Vendor 0209 - SMART & FINAL Total: 646.79
Vendor: T4691 - SOFIA A PEREZ
Tiny Tumblers 10/2/25 - 007 672.00
10/23/25
100-1605-7736 PEREZ DANCE & TUMBLING A…
Dance Technique 9/29/25 - 007 112.00
10/20/25
100-1605-7736 PEREZ DANCE & TUMBLING A…
Dance Gymnastics 10/2/25 - 007 252.00
10/23/25
100-1605-7736 PEREZ DANCE & TUMBLING A…
Vendor T4691 - SOFIA A PEREZ Total: 1,036.00
Vendor: 5447 - SOUTHERN CALIFORNIA EDISON
PO Pkg Lot Lease 11/01/2025 - 7701280690 2,541.75
01/31/2026
100-1020-7724 SOUTHERN CALIFORNIA EDIS…
Vendor 5447 - SOUTHERN CALIFORNIA EDISON Total: 2,541.75 Vendor: 2688 - STAPLES CONTRACT & COMMERCIAL INC
Refund Item (Inv 6045367463 -20.52
#6044956872)
100-1205-7614 STAPLES
100-1605-7614 STAPLES Document Retention Boxes 6045678532 60.97 Vendor 2688 - STAPLES CONTRACT & COMMERCIAL INC Total: 40.45

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 10 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Vendor: 0083 - STEVE ESBENSHADE
Health Insurance 11/2025 435.00
Reimbursement
100-1825-7674 STEVE ESBENSHADE
Vendor 0083 - STEVE ESBENSHADE Total: 435.00
Vendor: 5307 - SUPERIOR PROPERTY SERVICES INC
100-1410-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 9/2025 18545 1,692.33 Vendor 5307 - SUPERIOR PROPERTY SERVICES INC Total: 1,692.33 Vendor: 5951 - SUSANA OLIVER
Parent and Me Swim Refund 2000917.004 11.25
(Itzel Urquizo)
100-4808 SUSANA OLIVER
Vendor 5951 - SUSANA OLIVER Total: 11.25
Vendor: 6457 - TERA MARTIN DEL CAMPO
100-1005-7641 TERA MARTIN DEL CAMPO Equipment for Council Work 10282025 502.24 100-1005-7641 TERA MARTIN DEL CAMPO Council Vehicle Allowance 11/2025 75.00 Vendor 6457 - TERA MARTIN DEL CAMPO Total: 577.24
Vendor: 3904 - TERESA RENTERIA
Health Insurance 11/2025 566.00
Reimbursement
100-1825-7674 TERESA RENTERIA
Vendor 3904 - TERESA RENTERIA Total: 566.00
Vendor: 4241 - THE SAUCE CREATIVE SERVICES CORP
100-1605-7739 THE SAUCE CREATIVE SERVICE…Dia de los Muertos Flyers 7840 491.80 Vendor 4241 - THE SAUCE CREATIVE SERVICES CORP Total: 491.80 Vendor: 5029 - THE TECHNOLOGY DEPOT INC
100-1815-7980 THE TECHNOLOGY DEPOT INC SC Elevator Phone Line Repair 29502 882.50 PS Spectrum Internet Outage 29548 486.25
Support
100-1815-7980 THE TECHNOLOGY DEPOT INC
New VLAN Network for CH & 29549 1,752.50
TC (New Cameras)
100-1815-7980 THE TECHNOLOGY DEPOT INC
Add'l labor for VLAN Network 29565 97.50
Set-up
100-1815-7980 THE TECHNOLOGY DEPOT INC
Vendor 5029 - THE TECHNOLOGY DEPOT INC Total: 3,218.75
Vendor: 5544 - THEODORE SIEGEL
SC "Arthur" Screening & 11/13/2025 150.00
Presentation
100-1605-7733 THEODORE SIEGEL
Vendor 5544 - THEODORE SIEGEL Total: 150.00
Vendor: T5055 - TINGJUAN YUE
Level 5/6 Swim Refund (Zifan 2000909.004 11.25
Yuan)
100-4808 TINGJUAN YUE
Vendor T5055 - TINGJUAN YUE Total: 11.25
Vendor: 6100 - TONEY LEWIS
League of CA Cities Conference 10/8/25 - 10/10/25 211.94 Reimbursement
100-1005-7650 TONEY LEWIS
100-1005-7650 TONEY LEWIS Council Vehicle Allowance 11/2025 75.00 Vendor 6100 - TONEY LEWIS Total: 286.94
Vendor: 4484 - U.S. BANK
Vinh Truong JPIA Conf Hotel 10272025BV 299.97
(Omni La Costa)
100-1005-7643 U.S. BANK
Brian V Meeting w/Union 10272025BV 164.21
Board (Domenicos)
100-1010-7610 U.S. BANK
Brian V Mtg w/Interim Super 10272025BV 61.81
Crosby (Mikomi Sushi)
100-1010-7610 U.S. BANK
Brian V League of CA Cities 10272025BV 775.00
Conf Registration
100-1010-7610 U.S. BANK
Brian V CCCA City Mgr Summit 10272025BV 12.50
Transportation (USC)
100-1010-7610 U.S. BANK
Frances J CMCA MCI Institute 10272025BV 602.76
Hotel (Fairfield Inn)
100-1010-7610 U.S. BANK
Brian V Annual CCCA City 10272025BV 100.00
Managers Meeting
100-1010-7610 U.S. BANK

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 11 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Brian Villalobos CJPIA Conf 10272025BV 299.97
Hotel (Omni La Costa)
100-1010-7610 U.S. BANK
Pasadena Star News Online 10272025BV 18.00
Subscription
100-1010-7612 U.S. BANK
Albert Nunez MMASC 10272025BV 125.00
Membership Through
10/28/2026
100-1010-7612 U.S. BANK
Quarterly CMO Meeting 10272025BV 134.56
10/21/25 (Panera Bread)
100-1010-7980 U.S. BANK
Deputy City Clerk Interview 10272025BV 132.71
Panel Lunch (1913Rest)
100-1010-7980 U.S. BANK
Community Clean-up Lunch 10272025BV 87.22
(Dominos)
100-1010-7980 U.S. BANK
CMO Breakfast Mtg 9/30/25 10272025BV 87.09
(DoorDash)
100-1010-7980 U.S. BANK
Community Clean-up 10272025BV 39.92
Refreshments (InstaCart-S&F)
100-1010-7980 U.S. BANK
DashPass 10/5/2025 - 10272025BV 9.99
11/5/2025 (DoorDash)
100-1010-7980 U.S. BANK
Hootsuite 10/1/2025 - 10272025BV 149.00
10/31/2025
100-1020-7712 U.S. BANK
100-1020-7712 U.S. BANK Spotify Membership 10272025BV 19.99 100-1020-7712 U.S. BANK Canva Membership 10272025BV 119.40 Craig Hensley CalAPA Conf 10272025CH 34.90
Meal (Monterey Fish)
100-1405-7610 U.S. BANK
Craig Hensley CalAPA Conf 10272025CH 43.96
Meal (Lalla Grill)
100-1405-7610 U.S. BANK
Craig Hensley CalAPA Conf 10272025CH 845.61
Hotel (Hilton Garden)
100-1405-7610 U.S. BANK
Gerard Batista MSA Conferene 10272025CH 986.15
Hotel (Marriott)
100-1410-7610 U.S. BANK
Netflix-Senior Ctr 10/4/2025 - 10272025KP 8.99
11/3/2025
100-1605-7733 U.S. BANK
Netflix-Teen Ctr 10/4/2025 - 10272025KP 9.00
11/3/2025
100-1605-7735 U.S. BANK
KP CJPIA Conf Hotel/Meals 10272025KP 727.27
(Omni La Costa)
100-1805-7610 U.S. BANK
Angela C 2026 CSMFO 10272025KP 625.00
Conference Registration
100-1805-7610 U.S. BANK
Kristen Petersen Mtg w/Staff 10272025KP 64.93
10/7/25 (Jakes)
100-1805-7610 U.S. BANK
Finance Webinar 10/7/2025 - 10272025KP 96.00
11/6/2025 (Zoom)
100-1815-7632 U.S. BANK
accessduarte.com 3Yr Renewal 10272025KP 142.96
(NetworkSolutions)
100-1815-7632 U.S. BANK
Adobe Creative Cloud/Acrobat 10272025KP 884.67
Pro 10/13/25-11/12/25
100-1815-7632 U.S. BANK
accessduarte.online 1Yr 10272025KP 78.17
Renewal (NetworkSolutions)
100-1815-7632 U.S. BANK
Larry Breceda Conf Parking 10272025LB 15.00
10/9/25 (Ace Parking)
100-1205-7610 U.S. BANK
Larry Breceda Conf Parking 10272025LB 15.00
10/10/25 (Ace Parking)
100-1205-7610 U.S. BANK
Larry Breceda Conference 10272025LB 9.00
Parking (LAZ Parking)
100-1205-7610 U.S. BANK
Larry Breceda League of CA 10272025LB 218.76
Cities Hotel (Hyland)
100-1205-7610 U.S. BANK
Larry Breceda TAP Card Fare 10272025LB 5.00
(LA metro Mobile App)
100-1205-7610 U.S. BANK
Credit-LB League of CA Cities 10272025LB -201.00
Hotel (Courtyard)
100-1205-7610 U.S. BANK
Larry Breceda Meeting w/ Aida 10272025LB 53.07
Torres (Max's)
100-1205-7610 U.S. BANK
100-1205-7614 U.S. BANK Office Supplies (Amazon) 10272025LB 33.01

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 12 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount 100-1205-7614 U.S. BANK Office Supplies (Amazon) 10272025LB 75.41 100-1205-7614 U.S. BANK Office Supplies (Amazon) 10272025LB 31.50 100-1205-7614 U.S. BANK Office Supplies (Target) 10272025LB 11.97 100-1205-7615 U.S. BANK Emergency Supplies (Amazon) 10272025LB 16.78 100-1205-7615 U.S. BANK EOC Hard Drive (Amazon) 10272025LB 132.59 SC Emergency Preparedness 10272025LB 28.70
Raffle Prize (Amazon)
100-1205-7615 U.S. BANK
EOC Portable Radio Power 10272025LB 51.22
Supply/Cable (Amazon)
100-1205-7615 U.S. BANK
PS Staff Body Camera Mounts 10272025LB 293.86
(Amazon)
100-1205-7980 U.S. BANK
Red Ribbon Week Supplies 10272025LB 35.96
(Amazon)
100-1205-7980 U.S. BANK
Office Cleaning Supplies 10272025LB 43.72
(Target)
100-1205-7980 U.S. BANK
CSO Interview Panel Lunch (BJS 10272025LB 82.33
Restaurant)
100-1205-7980 U.S. BANK
100-1205-8100 U.S. BANK PS Kitchen Items (Amazon) 10272025LB 32.97 White Board Supplies 10272025LB 8.00
(Amazon)
100-1205-8100 U.S. BANK
100-1205-8100 U.S. BANK Cable Protectors (Amazon) 10272025LB 35.24 PS Break Room Sink Supplies 10272025LB 7.72
(Amazon)
100-1205-8100 U.S. BANK
100-1205-8100 U.S. BANK Cable Protectors (Amazon) 10272025LB 50.72 100-1205-8100 U.S. BANK PS Trash Cans (Amazon) 10272025LB 308.98 100-1205-8100 U.S. BANK PS TV Antenna (Amazon) 10272025LB 72.79 PS Blue Office Trash Can 10272025LB 109.38
(Amazon)
100-1205-8100 U.S. BANK
PS Kitchen Sink Supplies 10272025LB 52.51
(Amazon)
100-1205-8100 U.S. BANK
P&R Staff Breakfast Meeting 10272025ME 92.19
10/1/25 (T Burgers)
100-1605-7610 U.S. BANK
100-1605-7614 U.S. BANK Craft Wire (Amazon) 10272025ME 7.72 100-1605-7614 U.S. BANK Glue Dots (Amazon) 10272025ME 8.39 100-1605-7614 U.S. BANK Markers (Amazon) 10272025ME 9.93 Office Paper Goods (Hobby 10272025ME 51.00
Lobby)
100-1605-7614 U.S. BANK
100-1605-7614 U.S. BANK Markers (Amazon) 10272025ME 16.65 100-1605-7614 U.S. BANK Batteries (Amazon) 10272025ME 18.94 Mechanical Pencils/Refills 10272025ME 22.38
(Amazon)
100-1605-7614 U.S. BANK
Marker/Misc Supplies (Hobby 10272025ME 39.72
Lobby)
100-1605-7614 U.S. BANK
Halloween Supplies (Winner 10272025ME 69.68
Party)
100-1605-7730 U.S. BANK
City Picnic DART Volunteer 10272025ME 60.72
Lunch (Dominos)
100-1605-7730 U.S. BANK
Halloween Howl Candy 10272025ME 53.45
(Walmart.com)
100-1605-7730 U.S. BANK
Halloween Decorations 10272025ME 20.92
(Amazon)
100-1605-7730 U.S. BANK
City Picnic Twine/Mason Jars 10272025ME 35.99
(Amazon)
100-1605-7730 U.S. BANK
100-1605-7730 U.S. BANK Halloween Supplies (Amazon) 10272025ME 15.74 Halloween Decorations 10272025ME 14.31
(Amazon)
100-1605-7730 U.S. BANK
Halloween Supplies (Hobby 10272025ME 6.61
Lobby)
100-1605-7730 U.S. BANK
Return-City Picnic Mason Jars 10272025ME -29.37
(Amazon)
100-1605-7730 U.S. BANK
Halloween Costumes 10272025ME 41.54
(Temu.com)
100-1605-7730 U.S. BANK

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 13 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Halloween Howl 10272025ME 94.61
Balloons/Supplies (SP
Premium)
100-1605-7730 U.S. BANK
Return-Dia de los Muertos 10272025ME -66.20
Crafts (Michaels)
100-1605-7730 U.S. BANK
Dia de los Muertos Supplies 10272025ME 405.07
(Michaels)
100-1605-7730 U.S. BANK
Dia de los Muertos Fiesta Flags 10272025ME 326.98
(Etsy Inc)
100-1605-7730 U.S. BANK
Dia de los Muertos Event Craft 10272025ME 259.99
Supplies (Michaels)
100-1605-7730 U.S. BANK
Halloween Howl Supplies 10272025ME 408.06
(Amazon)
100-1605-7730 U.S. BANK
City Picnic Sensory Items 10272025ME 191.30
(Amazon)
100-1605-7730 U.S. BANK
Halloween Howl Supplies 10272025ME 189.48
(Amazon)
100-1605-7730 U.S. BANK
Return-Dia de los Muertos 10272025ME -82.78
Crafts (Michaels)
100-1605-7730 U.S. BANK
Halloween Howl Supplies 10272025ME 714.90
(Target)
100-1605-7730 U.S. BANK
Halloween Howl Candy 10272025ME 1,125.94
(Costco)
100-1605-7730 U.S. BANK
Halloween Howl Prizes 10272025ME 234.48
(Walmart.com)
100-1605-7730 U.S. BANK
SC Wellness Expo Goodie Bags 10272025ME 491.73
(4Imprint)
100-1605-7733 U.S. BANK
100-1605-7733 U.S. BANK Senior Ctr Supplies (Amazon) 10272025ME 86.15 Wellness Expo Supplies 10272025ME 22.50
(Amazon)
100-1605-7733 U.S. BANK
SC Chair Volleyball Supplies 10272025ME 35.65
(Amazon)
100-1605-7733 U.S. BANK
SC Halloween Supplies 10272025ME 118.41
(Amazon)
100-1605-7733 U.S. BANK
Floating Pumpkin Patch 10272025ME 133.82
Supplies (Walmart.com)
100-1605-7734 U.S. BANK
FC Exercise Room Gym 10272025ME 1,250.49
Equipment (Rogue)
100-1605-7734 U.S. BANK
FC Protective Earmuffs 10272025ME 70.70
(Amazon)
100-1605-7734 U.S. BANK
Floating Pumpkin Patch Event 10272025ME 401.91
Supplies (Amazon)
100-1605-7734 U.S. BANK
Floating Pumpkin Patch Snacks 10272025ME 135.00
(California Snack)
100-1605-7734 U.S. BANK
Floating Pumpkin Patch Straw 10272025ME 302.40
Bales (Kruse Feed)
100-1605-7734 U.S. BANK
100-1605-7735 U.S. BANK TC Craft Supplies (Amazon) 10272025ME 30.34 100-1605-7735 U.S. BANK Teen Ctr Supplies (Amazon) 10272025ME 37.46 TC Crock Pot Liner/Ping Pong 10272025ME 141.05
Net/Misc (Amazon)
100-1605-7735 U.S. BANK
TC 11x17 Copier Paper 10272025ME 57.92
(Amazon)
100-1605-7735 U.S. BANK
100-1605-7735 U.S. BANK Teen Ctr Supplies (Amazon) 10272025ME 58.54 100-1605-7735 U.S. BANK Teen Ctr Paper (Amazon) 10272025ME 64.53 100-1605-7735 U.S. BANK TC Dance Uniforms (Amazon) 10272025ME 101.60 TC Crock Pot & air Fryer 10272025ME 206.63
(Amazon)
100-1605-7735 U.S. BANK
100-1605-7735 U.S. BANK TC Snack Bar Supplies (Costco) 10272025ME 82.94 Excursion Balance (Oak Tree 10272025ME 1,759.50
Mountain)
100-1605-7737 U.S. BANK
Deposit-The Wiz Musical 10272025ME 225.00
Excursion (Segerstrom)
100-1605-7737 U.S. BANK
Youth Sports Whistles 10272025ME 41.54
(Amazon)
100-1605-7741 U.S. BANK

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 14 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Youth Sports Volleyball Flags 10272025ME 26.06
(Amazon)
100-1605-7741 U.S. BANK
Return-Holiday Supplies 10272025ME -9.94
(Target)
100-1605-7980 U.S. BANK
Holiday Supplies/Candy 10272025ME 159.50
(Target)
100-1605-7980 U.S. BANK
CC Restroom Floor Tile 10272025ME 63.73
(Ferguson Home)
100-1610-7618 U.S. BANK
Van #30 Car Wash (Fast 5 10272025ME 10.00
Xpress)
100-1610-7650 U.S. BANK
Coordinator Interviewer Lunch 10272025ME 207.70
(Hope Village)
100-1810-7671 U.S. BANK
Interview Panel Thank You Gift 10272025ME 22.11
(NothingBundtCake)
100-1810-7671 U.S. BANK
Vendor 4484 - U.S. BANK Total: 20,110.21
Vendor: 0231 - US POSTAL SERVICE
FY26 Annual Permit #33 Bulk 10282025 370.00
Mailing License
100-1825-7626 POSTMASTER
100-1825-7626 POSTMASTER CMD Bulk Mailing 10/28/2025 675926836 107.00 Vendor 0231 - US POSTAL SERVICE Total: 477.00
Vendor: T5045 - VANESSA PEREZ-RIGOR
Parent and Me Swim Refund 2000915.004 11.25
(Jonah Rigor)
100-4808 VANESSA PEREZ-RIGOR
Advanced Tiny Tots Swim 2000924.004 11.25
Refund (Layla Rigor)
100-4808 VANESSA PEREZ-RIGOR
Vendor T5045 - VANESSA PEREZ-RIGOR Total: 22.50
Vendor: T5041 - VERONICA NUNEZ
Level 1 Swim Refund 2000929.004 11.25
(Alejandro Nunez)
100-4808 VERONICA NUNEZ
Level 1 Swim Refund (Yannet 2000930.004 11.25
Nunez)
100-4808 VERONICA NUNEZ
Vendor T5041 - VERONICA NUNEZ Total: 22.50
Vendor: 6196 - VINH TRUONG
100-1005-7643 VINH TRUONG Council Vehicle Allowance 11/2025 75.00 Vendor 6196 - VINH TRUONG Total: 75.00
Vendor: T5048 - VIVIAN REYES
Level 1 Swim Refund (Leah 2000889.004 11.25
Reyes)
100-4808 VIVIAN REYES
Vendor T5048 - VIVIAN REYES Total: 11.25
Vendor: T5058 - WALLY ZIMMERL
Oak Tree Mountain Excursion 2000696.005 45.00
Refund 10/17/25
100-4806 WALLY ZIMMERL
Vendor T5058 - WALLY ZIMMERL Total: 45.00
Vendor: 0237 - WAXIE SANITARY SUPPLY
100-1610-7618 WAXIE SANITARY SUPPLY Building Maintenance Supplies 83454622 448.65 Vendor 0237 - WAXIE SANITARY SUPPLY Total: 448.65
Vendor: T5040 - WENDY MORENO
Level 1 Swim Refund (Ruby 2000933.004 11.25
Mejia)
100-4808 WENDY MORENO
Vendor T5040 - WENDY MORENO Total: 11.25
Vendor: 1521 - WEST COAST ARBORISTS INC
100-1415-7907 WEST COAST ARBORISTS INC Tree and Stump Removals 235424 702.95 Vendor 1521 - WEST COAST ARBORISTS INC Total: 702.95
Vendor: 5015 - WILLDAN FINANCIAL SERVICES
Cost Allocation Plan & User Fee 010-63794 2,552.00
Study 10/3/25
100-1805-7965 WILLDAN FINANCIAL SERVICES
Vendor 5015 - WILLDAN FINANCIAL SERVICES Total: 2,552.00 Fund 100 - GENERAL FUND Total: 207,777.94

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 15 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Fund: 220 - GAS TAX FUN
Vendor: 2028 - COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS KITS Monitoring & Reports 25100601942 399.80
9/2025
220-2210-7890 COUNTY OF LOS ANGELES DE…
Traffic Signal Maintenance 25100602210 4,387.18
9/2025
220-2210-7890 COUNTY OF LOS ANGELES DE…
Vendor 2028 - COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS Total: 4,786.98 Vendor: 3957 - JCL BARRICADE
Duarte Wilderness Preserve 131551 143.65
Sign
220-2210-7813 JCL TRAFFIC SERVICES
220-2210-7813 JCL TRAFFIC SERVICES Street Name Sign 131552 93.93 Vendor 3957 - JCL BARRICADE Total: 237.58
Vendor: 6779 - RAK DEVELOPMENT INC
Huntington Dr Street 25-136 40,993.00
Improvements PS&E 9/2025
220-2225-7965 KREUZER CONSULTING GROUP 202415-Prof Svcs-Huntington … Vendor 6779 - RAK DEVELOPMENT INC Total: 40,993.00
Fund 220 - GAS TAX FUN Total: 46,017.56
Fund: 225 - SB-1, Road Maintenance/Rehab Fund
Vendor: 6380 - ONYX PAVING COMPANY INC
Retention-FY25 Street 25-017-R 17,836.41
Rehabilitation Project
225-2127 ONYX PAVING COMPANY INC 202506-Retention-FY25 St Re… Vendor 6380 - ONYX PAVING COMPANY INC Total: 17,836.41
Fund 225 - SB-1, Road Maintenance/Rehab Fund Total: 17,836.41 Fund: 240 - LIGHTING AND LANDSCAPE DISTRICT FUND
Vendor: 1570 - FRIEDRICH ENTERPRISES INC
Grocery Outlet Ctr Sweeping 210876 843.00
10/2025
240-2426-7810 A-1 MAINTENANCE SERVICES …
Vendor 1570 - FRIEDRICH ENTERPRISES INC Total: 843.00
Vendor: 3968 - LANDSCAPE WAREHOUSE III
Duarte Rd Median Irrigation 2510-535816 489.21
Repair
240-2410-7891 LANDSCAPE WAREHOUSE INC
Duarte Rd Median Irrigation 2510-535942 3.20
Repair
240-2410-7891 LANDSCAPE WAREHOUSE INC
Vendor 3968 - LANDSCAPE WAREHOUSE III Total: 492.41
Vendor: 1521 - WEST COAST ARBORISTS INC
240-2410-7906 WEST COAST ARBORISTS INC Tree and Stump Removals 235424 702.95 240-2410-7909 WEST COAST ARBORISTS INC Tree and Stump Removals 235424 5,204.60 Vendor 1521 - WEST COAST ARBORISTS INC Total: 5,907.55
Fund 240 - LIGHTING AND LANDSCAPE DISTRICT FUND Total: 7,242.96 Fund: 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Vendor: 5438 - LDM ASSOCIATES INC
FY26 CDBG ADA Curb Ramps 8775 861.00
Project 9/2025
260-2605-7965 LDM ASSOCIATES INC 202610-Prof Svc-CDBG-ADA C… Vendor 5438 - LDM ASSOCIATES INC Total: 861.00
Fund 260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Total: 861.00 Fund: 440 - PROPOSITION A TRANSIT FUND
Vendor: 1465 - INLAND EMPIRE STAGES LTD
Adult Excursion Transportation 64480 1,000.00
10/17/2025
440-4405-7788 INLAND EMPIRE TOURS & TR…
Vendor 1465 - INLAND EMPIRE STAGES LTD Total: 1,000.00
Vendor: 5307 - SUPERIOR PROPERTY SERVICES INC
440-4405-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 9/2025 18545 114.09 Vendor 5307 - SUPERIOR PROPERTY SERVICES INC Total: 114.09 Fund 440 - PROPOSITION A TRANSIT FUND Total: 1,114.09

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 16 of 19
Account Number Vendor DBA Description (Item) Payable Number Project Account Key Amount Fund: 460 - PROPOSITION C TRANSIT FUND
Vendor: 5307 - SUPERIOR PROPERTY SERVICES INC
460-4605-7814 SUPERIOR PROPERTY SERVICE… Graffiti Removal 9/2025 18545 95.08 Vendor 5307 - SUPERIOR PROPERTY SERVICES INC Total: 95.08 Fund 460 - PROPOSITION C TRANSIT FUND Total: 95.08
Fund: 470 - MEASURE R LR TRANSIT FUND
Vendor: 6380 - ONYX PAVING COMPANY INC
Retention-FY25 Street 25-017-R 15,427.30
Rehabilitation Project
470-2127 ONYX PAVING COMPANY INC 202506-Retention-FY25 Street… Vendor 6380 - ONYX PAVING COMPANY INC Total: 15,427.30
Fund 470 - MEASURE R LR TRANSIT FUND Total: 15,427.30
Fund: 475 - MEASURE M LR TRANSIT FUND
Vendor: 5873 - ELIE FARAH INC
FY25 Street Rehab Project 3-DUA24-28 1,400.00
Design
475-4750-7965 ELIE FARAH INC 202506- Prof Svc-St Rehab Des… Vendor 5873 - ELIE FARAH INC Total: 1,400.00
Vendor: 6380 - ONYX PAVING COMPANY INC
Retention-FY25 Street 25-017-R 18,250.00
Rehabilitation Project
475-2127 ONYX PAVING COMPANY INC 202506-Retention -FY25 Street… Vendor 6380 - ONYX PAVING COMPANY INC Total: 18,250.00
Fund 475 - MEASURE M LR TRANSIT FUND Total: 19,650.00
Fund: 620 - COMMUNITY IMPROVEMENT FUND
Vendor: 6749 - GREEN GIANT LANDSCAPE INC
Retention-Highland 1202-04 -12,019.40
Promenade Project
620-2127 GREEN GIANT LANDSCAPE INC 202106-Retention-620-2127-H… 620-6225-8100 GREEN GIANT LANDSCAPE INC Highland Promenade Project 1202-04 202106-Other Cap-620-6225-H… 240,388.05 Vendor 6749 - GREEN GIANT LANDSCAPE INC Total: 228,368.65 Fund 620 - COMMUNITY IMPROVEMENT FUND Total: 228,368.65 Grand Total: 544,390.99

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 17 of 19
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 207,777.94
220 - GAS TAX FUN 46,017.56
225 - SB-1, Road Maintenance/Rehab Fund 17,836.41
240 - LIGHTING AND LANDSCAPE DISTRICT FUND 7,242.96
260 - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 861.00
440 - PROPOSITION A TRANSIT FUND 1,114.09
460 - PROPOSITION C TRANSIT FUND 95.08
470 - MEASURE R LR TRANSIT FUND 15,427.30
475 - MEASURE M LR TRANSIT FUND 19,650.00
620 - COMMUNITY IMPROVEMENT FUND 228,368.65
Grand Total: 544,390.99
Account Summary
Account Number Account Name Payment Amount
100-1005-7640 Travel & Exp - Garcia 75.00
100-1005-7641 Travel & Exp - Martin Del… 577.24
100-1005-7642 Travel & Exp - Finlay 75.00
100-1005-7643 Travel & Exp - Truong 374.97
100-1005-7647 Travel & Exp - Calderon 75.00
100-1005-7648 Travel & Exp - Kang 75.00
100-1005-7650 Travel & Exp - Lewis 286.94
100-1010-7610 Travel, Mtgs & Conf 2,207.91
100-1010-7612 Publications and Dues 143.00
100-1010-7965 Professional Services 1,985.00
100-1010-7980 Other Expenses 491.49
100-1020-7710 Chamber Of Commerce 1,750.00
100-1020-7712 Community Information … 4,388.39
100-1020-7716 Special Community Even… 100.00
100-1020-7724 Post Office Parking 2,541.75
100-1020-7726 Council Cablecasting 1,200.00
100-1025-7701 Area D Civil Defense 1,823.68
100-1205-7610 Travel, Mtgs & Conf 114.83
100-1205-7612 Publications and Dues 200.00
100-1205-7614 Office Supplies 131.37
100-1205-7615 Emergency Supplies 252.07
100-1205-7655 Emergency Services 7,342.65
100-1205-7761 Parking Ticket Collect 7,729.09
100-1205-7779 Youth Programs 228.64
100-1205-7780 Animal Control 25.00
100-1205-7782 Crossing Guard Contract… 7,734.96
100-1205-7787 Public Safety Cntr Lease 14,391.00
100-1205-7980 Other Expenses 679.71
100-1205-8100 Other Capital Acquisitions 6,576.43
100-1405-7610 Travel, Mtgs & Conf 924.47
100-1405-7801 Industrial Waste Inspect… 5,333.64
100-1405-7965 Professional Services 123.00
100-1405-7980 Other Expenses 23,882.33
100-1410-7610 Travel, Mtgs & Conf 986.15
100-1410-7636 Uniforms 400.00
100-1410-7810 Street Sweeping 132.00
100-1410-7814 Graffiti Removal 1,692.33
100-1410-7980 Other Expenses 766.76
100-1415-7907 Tree Trim-Sports Park 702.95
100-1605-7002 Regular Salaries 76.92
100-1605-7610 Travel, Mtgs & Conf 92.19
100-1605-7614 Office Supplies 235.70
100-1605-7730 Special Events 4,215.65

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 18 of 19
Account Summary
Account Number Account Name Payment Amount
100-1605-7732 City Picnic 61.48
100-1605-7733 Senior Center 2,053.89
100-1605-7734 Fitness Center 2,294.32
100-1605-7735 Teen Center 1,119.05
100-1605-7736 Youth & Adult Recreatio… 2,307.90
100-1605-7737 Adult Excursions 1,984.50
100-1605-7739 Publicity 491.80
100-1605-7741 Sports/Playground Progr… 409.38
100-1605-7750 Bus Rentals 1,057.92
100-1605-7980 Other Expenses 149.56
100-1610-7616 Pool Supplies 658.23
100-1610-7617 Pool Chemicals 665.40
100-1610-7618 Building Supplies 3,406.61
100-1610-7636 Uniforms 61.70
100-1610-7650 Vehicle Maintenance 10.00
100-1610-7652 Building Maint Services 20,862.72
100-1610-8100 Other Capital Improvem… 18,050.00
100-1805-7610 Travel, Mtgs & Conf 1,417.20
100-1805-7653 Bank Charges 343.61
100-1805-7965 Professional Services 6,214.01
100-1810-7611 Training 35.96
100-1810-7660 Other Services 224.00
100-1810-7671 Recruiting 229.81
100-1810-7980 Other Expenses 31.90
100-1815-7632 Software 1,201.80
100-1815-7965 Professional Services 12,500.00
100-1815-7980 Other Expenses 3,218.75
100-1825-7626 Postage 538.32
100-1825-7630 Equipment Lease 3,862.49
100-1825-7631 Equipment Maintenance 2,639.56
100-1825-7674 Retiree Health Insurance 3,525.00
100-2120 Refundable Deposits 300.00
100-2121 Pass Through Deposits 11,145.36
100-2126 Construction and Demoli… 800.00
100-4404 Other Building Rentals -35.00
100-4806 Excursion Fees 45.00
100-4808 Swim Lesson Fees 850.50
100-4812 Senior Center Fees 30.00
100-5004 Other Revenue -125.00
220-2210-7813 Regulatory Signs 237.58
220-2210-7890 Repairs-Traffic Signal 4,786.98
220-2225-7965 Professional Services 40,993.00
225-2127 Retention Payable 17,836.41
240-2410-7891 Repairs-Medians 492.41
240-2410-7906 Tree Trim-Citywide 702.95
240-2410-7909 Tree Trim-Residential 5,204.60
240-2426-7810 Street Sweeping 843.00
260-2605-7965 Professional Services 861.00
440-4405-7788 Shuttle Services 1,000.00
440-4405-7814 Graffiti Removal 114.09
460-4605-7814 Graffiti Removal 95.08
470-2127 Retention Payable 15,427.30
475-2127 Retention Payable 18,250.00
475-4750-7965 Professional Services 1,400.00
620-2127 Retention Payable -12,019.40
620-6225-8100 Other Capital Improvem… 240,388.05
Grand Total: 544,390.99

Council Warrant Register By Vendor Payment Dates: 10/30/2025 - 11/12/2025 11/5/2025 12:21:51 PM Page 19 of 19
Project Account Summary
Project Account Key Payment Amount
**None** 192,059.27
202106-Other Cap-620-6225-Highland Promenade-Msr M 240,388.05 202106-Retention-620-2127-Highland Promenade-Msr M -12,019.40 202113-Pass Thru Dep-COH (N.E) Parking Structure 390.00 202313/100-1610-8100-Parks Other Cap Improvement 18,050.00 202415-Prof Svcs-Huntington Dr Street Improvements 40,993.00 202424- 100-2121/1433 Crestfield(Andres Duarte) 10,755.36 202506- Prof Svc-St Rehab Design-FY24-25 1,400.00
202506-Retention -FY25 Street Rehab Project 18,250.00
202506-Retention-FY25 St Rehab Project 17,836.41
202506-Retention-FY25 Street Rehab Project 15,427.30
202610-Prof Svc-CDBG-ADA Curb Ramps 861.00
Grand Total: 544,390.99

City of
Duarte

MONTHLY FINANCIAL REPORT
Month Ended September 30, 2025
(25.0% of FY 2025-26 Completed)
Contents Page #
Treasury Report
Monthly Activity and Balances
Cash Balance by Fund
Budget-to-Actual Report
General Fund Revenue Dashboard
General Fund Expenditure Dashboard
Revenue, Expenditures, Transfers and Surplus/Deficit by Fund Components of Fund Balance in the General Fund
Completed 10/28/25
13 7-11
12 2
3 4-6

Monthly Financial Report

CITY OF DUARTE
Treasury Report - Monthly Activity & Balances
Month Ended September 30, 2025

MONTHLY ACTIVITY
Bank* LAIF* Total
Beginning Balance (9/01/2025) $3,670,226 $40,675,489 $44,345,714 Cash Inflows
Receipts $1,679,331 $0 $1,679,331
Transfers In $0 $0 $0
Total Cash Inflows $1,679,331 $0 $1,679,331
Cash Outflows
Disbursements $3,071,209 $0 $3,071,209
Transfers Out $0 $0 $0
Total Cash Outflows $3,071,209 $0 $3,071,209
Net Activity ($1,391,878) $0 ($1,391,878)
Ending Balance (9/30/2025) $2,278,348 $40,675,489 $42,953,836 *The "Bank" balance refers to the balance in the City's primary checking account. The "LAIF" balance refers to the City's investment balance with the Local Agency Investment Fund, which is part of the State of California's Pooled Money Investment Account and administered by the California State Treasurer. 42,953,836
1,679,331
3,071,209
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Sep-24Oct-24
Nov-24Dec-24
Jan-25
Feb-25
Mar-25
Apr-25
May-25
Jun-25
Jul-25
Aug-25
Sep-25
Total Cash and Investments Monthly Cash Inflows Monthly Cash Outflows

Monthly Financial Report

CITY OF DUARTE
Treasury Report - Cash Balance by Fund
Month Ended September 30, 2025
Completed 8/22/25
*Source: City of Duarte general ledger. Note that the total cash balance as shown in the City's general ledger is not equal to the combined ending "Bank" and "LAIF" balances shown on the previous page. Because certain transactions are reflected at different times in the general ledger as compared to the City's bank account, the combined "Bank" and "LAIF" balances will rarely equal precisely the City's general ledger cash balance. The City performs a monthly "bank reconciliation" to reconcile these balances. **Funds with zero or negative cash balances are not shown above. Those with negative balances are offset against the General Fund cash balance.

0.2%, $74,317

0.3%, $147,592

1.1%, $484,842

1.3%, $576,097

1.4%, $580,724

1.4%, $587,620

1.4%, $600,328

1.4%, $617,127

2.0%, $845,401

3.2%, $1,357,256

5.0%, $2,160,964

5.7%, $2,452,482

8.1%, $3,480,787

67.4%, $28,883,226
$0 $10,000,000 $20,000,000 $30,000,000
Quimby (420)
AQMD (320)
Mea W (490)
Com Imprvmt (620)
Inclu Hsng (610)
Prop C (460)
Mea R (470)
SB1/RMRA (225)
Mea M (475)
Prop A (440)
Housing Auth (680)
Gas Tax (220)
Fmr RDA LMI Hsg (681)
General (100)
Cash Balance by Fund (total is $42.8 million*): % of Total & $ Amount

Monthly Financial Report

CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2025-26 Year-to-Date Through September versus Prior Year Last Year This Year
$ YTD thru
September $2,372,415 $1,579,743
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Total GF Revenue
Last Year This Year
$ YTD thru
September $948,612 $873,586
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
Taxes
Last Year This Year
$ YTD thru
September $456,182 $262,579
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Licenses & Permits
Last Year This Year
$ YTD thru
September $101,348 $98,877
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Fines & Forfeitures
Last Year This Year
$ YTD thru
September $555,196 $26,661
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Use of Money and Property
Last Year This Year
$ YTD thru
September $18,871 $48,420
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
Intergovernmental

Monthly Financial Report

CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2025-26 Year-to-Date Through September versus Prior Year Last Year This Year
$ YTD thru
September $84,622 $82,698
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
Recreation Fees
Last Year This Year
$ YTD thru
September $166,387 $80,603
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
Other Service Charges
Last Year This Year
$ YTD thru
September $41,196 $106,319
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Miscellaneous
Last Year This Year
$ YTD thru
September $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Reimbursements
Last Year This Year
$ YTD thru
September $452,177 $408,642
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Sales and Use Tax
Last Year This Year
$ YTD thru
September $314,370 $296,913
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Transactions (New Sales) Tax

Monthly Financial Report

CITY OF DUARTE
General Fund Revenue by Category & Major Sources
FY 2025-26 Year-to-Date Through September versus Prior Year Last Year This Year
$ YTD thru
September $80,671 $79,134
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
Property Tax
Last Year This Year
$ YTD thru
September $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Franchise Tax
Last Year This Year
$ YTD thru
September $393,536 $186,627
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Building Permits
Last Year This Year
$ YTD thru
September $95,990 $65,185
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Plan Check Fees
Last Year This Year
$ YTD thru
September $86,478 $77,755
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
$100,000
Business License
Last Year This Year
$ YTD thru
September $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Transient Occupancy Tax

Monthly Financial Report

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2025-26 Year-to-Date Through September versus Prior Year Last Year This Year
$ YTD thru
September $6,521,601 $6,723,186
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Total GF Expenditures
Last Year This Year
$ YTD thru
September $1,458,846 $1,516,425
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
Personnel-Salaries
Last Year This Year
$ YTD thru
September $1,992,865 $2,234,327
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Personnel-Nonsalary
Last Year This Year
$ YTD thru
September $891,960 $963,171
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
Sherriff Contract
Last Year This Year
$ YTD thru
September $118,809 $70,750
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
Building Dept Services
Last Year This Year
$ YTD thru
September $54,335 $78,536
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
Legal Services

Monthly Financial Report

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2025-26 Year-to-Date Through September versus Prior Year Last Year This Year
$ YTD thru
September $294,309 $98,866
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Capital Expenses
Last Year This Year
$ YTD thru
September $0 $0
$0
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
Transfers Out
Last Year This Year
$ YTD thru
September $51,915 $59,891
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
City Council
Last Year This Year
$ YTD thru
September $241,651 $217,965
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
City Manager/City Clerk
Last Year This Year
$ YTD thru
September $663,309 $728,328
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Insurance Coverage
Last Year This Year
$ YTD thru
September $1,047,168 $1,032,784
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
Other Operating Expenses

Monthly Financial Report

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2025-26 Year-to-Date Through September versus Prior Year Last Year This Year
$ YTD thru
September $54,335 $78,826
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
Legal Services
Last Year This Year
$ YTD thru
September $128,682 $74,814
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
Community Promotions
Last Year This Year
$ YTD thru
September $30,696 $34,842
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
Memberships
Last Year This Year
$ YTD thru
September $1,387,713 $1,552,047
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Public Safety
Last Year This Year
$ YTD thru
September $507,434 $485,841
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Community Development
Last Year This Year
$ YTD thru
September $178,890 $163,020
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
Field Services

Monthly Financial Report

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2025-26 Year-to-Date Through September versus Prior Year Last Year This Year
$ YTD thru
September $41,888 $40,057
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
Sports Park
Last Year This Year
$ YTD thru
September $648,087 $639,166
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Parks & Recreation
Last Year This Year
$ YTD thru
September $256,884 $342,795
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Finance
Last Year This Year
$ YTD thru
September $37,424 $33,318
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
Personnel
Last Year This Year
$ YTD thru
September $510,823 $246,671
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Facilities Maintenance
Last Year This Year
$ YTD thru
September $124,490 $123,665
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
Information Technology

Monthly Financial Report

CITY OF DUARTE
General Fund Expenditures by Category & Division
FY 2025-26 Year-to-Date Through September versus Prior Year Last Year This Year
$ YTD thru
September $663,309 $743,428
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Risk Management
Last Year This Year
$ YTD thru
September $29,430 $40,712
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
Vehicle Replacement

Monthly Financial Report

CITY OF DUARTE
Total Revenue, Expenditures, Transfers, and Year-to-Date Surplus/(Deficit) by Fund FY 2025-26 Year-to-Date Through September
Fund # Fund Name
Beginning Fund
Balance Revenue Transfers In Expenditures Transfers Out Surplus /
(Deficit)
Ending Fund
Balance
100 General 24,640,481 1,579,743 0 6,723,186 0 (5,143,443) 19,497,037 220 Gas Tax 2,149,582 116,655 0 22,247 0 94,408 2,243,990 225 SB1/RMRA 842,668 52,514 0 0 0 52,514 895,182
240 Lghtng & Lndscpng 71,945 0 0 294,715 0 (294,715) (222,770) 260 CDBG 0 0 0 0 0 0 0
270 PAEG 41,268 0 0 0 0 0 41,268
290 Supp Law Enfrcmnt 0 0 0 45,970 0 (45,970) (45,970)
300 Bike & Ped Safety 0 0 0 0 0 0 0
320 Air Quality (AQMD) 150,835 8,234 0 9,285 0 (1,051) 149,784 400 Park Development (18,808) 0 0 19,988 0 (19,988) (38,796) 420 Quimby 68,861 0 0 0 0 0 68,861
440 Prop A 948,893 163,169 0 88,816 0 74,354 1,023,247
460 Prop C 260,957 135,323 0 69,954 0 65,368 326,325
470 Mea R 652,248 100,349 0 6,660 0 93,689 745,936
475 Mea M 1,081,960 113,809 0 0 0 113,809 1,195,769
490 Mea W 342,985 0 0 1,530 0 (1,530) 341,454
520 Town Cntr Debt Serv 0 0 0 0 0 0 0
521 Infra Mod Debt Srv 0 0 0 220,837 0 (220,837) (220,837) 610 Inclusionary Hsng 538,092 0 0 0 0 0 538,092
620 Community Impr 811,851 311,308 0 398,885 0 (87,577) 724,274 625 STPL 0 0 0 0 0 0 0
680 Housing Auth 2,053,300 0 0 12,384 0 (12,384) 2,040,916 681 Fmr RDA L/M Hsg 4,100,079 0 0 4,845 0 (4,845) 4,095,234 Total - All Funds 38,737,195 2,581,105 0 7,919,302 0 (5,338,197) 33,398,998

COMMUNITY DEVELOPMENT

STATUS REPORT
November 2025

PROJECT/PROGRAM STATUS

DEVELOPMENT
Vallarta Supermarket
(1740 Mountain Ave.)
Vallarta Supermarket has signed a lease with the property owner to move into the former Best Buy building. Vallarta has over 60 supermarkets in California and is expanding quickly.

The process of opening the new store will take several months because major internal improvements are needed. Permits have been issued for upgrades to the building shell that includes a façade change. A tenant improvement plan for interior upgrades is being developed by Vallarta. Staff is working closely with the construction team to ensure a smooth process.

Andres Duarte School The project was approved at the September 23 City Council meeting. It includes construction of 169 townhomes and
renovation of Otis Gordon Park. The next steps include the builder submitting plans for plan check. This process will take several months.
805 Highland Ave. Permits have been issued for a renovation and earthquake retrofit of the historic building at 805 Highland Avenue. This is a complicated project and may take some time, but it will preserve a local historic resource.
1501-1525 Huntington
Dr.

The development plan for the properties is moving forward.

The Town Center Specific Plan requires that these properties be developed together and that requirement has proven to be successful. The developer plans for some type of mixed use product for the property and is now considering various options. Staff has met with the development team to discuss development options and the City process. The developer plans to move forward in the next few months with an application for development.

Former Nissan
Dealership
The Nissan dealership on the northeast corner of Buena Vista Street and Central Avenue has permanently closed. Staff has met with the new owner to discuss possible development of the site. The owner is in the process of hiring a Broker team to market the property for development.
2400 Huntington Drive The City’s Housing Authority owns the property at 2400 Huntington Drive and has been working with Jamboree Housing

2 PROJECT/PROGRAM STATUS
to work on a plan for property sale and development.

Jamboree has purchased the adjacent property and is
developing a revised concept plan. City Staff is working with the San Gabriel Valley Regional Housing Trust on possible financial assistance for the development. When a concept plan is completed, the purchase and sale process will move forward. 1404-1414 Royal Oaks
Drive
Shuorung Properties LLC filed an application to construct 11 townhomes on the property at 1404-1414 Royal Oaks Drive, currently two single family homes. This requires
environmental, a general plan amendment, zone change and design review. This item is scheduled for the November
Planning Commission meeting.
1401 Santo Domingo A 20-unit townhome development was approved for the property. The property was sold to a new owner that plans to develop the site. Plans are currently in plan check.

Metro Parking Lot Staff has been working with Metro for the past several years on the development of the Metro parking lot as part of the Duarte Station Specific Plan. The intent is to replace the Metro parking into a parking structure and construct workforce housing along Fasana Road at Highland Avenue. Metro has awarded an
Exclusive Negotiating Agreement to Jamboree Housing. The plan is for a development with between 100-120 units of multigeneration housing. There is currently no schedule for development.

Town Center North Staff has been meeting with property owners to develop a proposal for a complete center rehabilitation that includes new, upgraded facades, an upgraded parking lot and related
improvements. Staff has been working with a commercial
broker team with the goal of spurring activity. The City has hired an Architect and Engineer to develop a detailed concept plan for façade and parking lot upgrades to the center. The City has approved an Exclusive Negotiating Agreement with Red Mountain, one of the owners in the center, to work toward the sale of the City’s corner property. The goal is for the owner to assist the City in coordinating all the property owners to participate in a comprehensive improvement of the entire center as a part of the development plan.

City of Hope
General Projects
Working with the City of Hope on various projects in process, such as: The PRO (pathology, radiology and oncology) building was recently approved. It is in the central portion of the campus to the east of the former Heritage Park. As a part of construction, the campus circulation plan that as a part of the

3 PROJECT/PROGRAM STATUS
specific plan will also be completed. The Specific Plan requires that a Parking Analysis be completed every five years and that analysis is currently in process. Fehr & Peers a traffic and parking consultant is working with the City to complete that analysis. It should be completed by the end of the year. The results will be used to determine the on-site parking
requirements.

Westminster Gardens Human Good, the owner, plans for a major campus expansion and has recently filed an application. The City hired MIG to assist in the preparation of the specific plan amendment and EIR. The request is for this expansion to accommodate up to 600 total units; this includes assisted living and memory care units, and mixed use. This project will take 12+ months, but Staff has had kick off meetings with the consultant and HumanGood and there is positive progress.
928 Huntington Dr. A 16-unit apartment development has been approved for the property. Permits have been issued. Grading started but the project was put on hold by the owner.

PUBLIC WORKS
Highland Promenade This project is funded by a Measure M Grant. It is for an expanded right of way along the west side of Highland Ave. that would have a park-like pedestrian walkway.

Construction began in late June and was expected to take about three months. However, the project recently slowed because of unexpected delays in working with Metro.

Recreation Trail
Upgrades
Duarte was awarded a $1.6 million federal appropriation for accessibility and quality of life upgrades to the Donald and Bernice Watson Recreation Trail. This funding was included in the 2023 Omnibus Appropriations Bill, thanks to
Congresswoman Napolitano.

The appropriation is managed by Cal Trans and the bid package is being reviewed. Cal Trans must give final approval of the funding agreement before the project can go out to bid.

Huntington Drive
Greening and Traffic
Calming Project
The City has recently been awarded a $2.1 million Metro Active Transport Program (MAT) grant to complete the project. This plan is in the CIP but had not yet been funded. The Huntington Drive Greening and Traffic Calming plan was approved by the Council in 2019 and was an implementation item from the Town Center Specific Plan. The project includes completing bulb outs, parking space marking, pedestrian lighting and sidewalk improvements on Huntington Drive between Buena Vista and Highland. It also includes pedestrian lighting and

4 PROJECT/PROGRAM STATUS
sidewalk improvements on the west side of Highland from Huntington Drive to the Freeway.

Encanto Park Infiltration
Project
As a member of the Rio Hondo/San Gabriel River Watershed Management JPA a water infiltration project is being proposed at Encanto Park. The plan is to locate the structure in the park area under the soccer field. The design is at about 90% and the JPA is working on developing a budget. The JPA presented the project to the City Council on September 9 and had a booth at the City Picnic to inform the public. The JPA will provide a presentation at an upcoming Parks & Recreation Commission meeting. Because of the funding process, construction will not start until late 2026 at the earliest.

Pops Road Parking Lot The first phase of the Pops Road parking lot upgrade is mostly completed. The second phase will include landscaping and parking lot lighting.

Lena Valenzuela Park Security lighting upgrades are in process at the park was recently completed.

Buena Vista Street
Banner Pole
Replacement
The replacement of the street banner poles has been approved.

The poles are on order and will be installed when they are delivered. The estimated delivery date is December.

Citywide Striping Project The current plan is for a bid award on November 25. This project includes lane striping, crosswalks and pavement markings at various locations in the city.

Annual Curb Ramp
Project
The annual curb ramp project, funded by CDBG funds, is out for bid. Award of contract is scheduled for December.

Annual Concrete Repair
Project
The annual project of repairing sidewalks and curbs throughout the city, will start in the next two weeks.

Kellwil Traffic Signal The new traffic signal is currently out to bid. Award of contract is scheduled for December.

PARKS AND RECREATION

STATUS REPORT
November 2025

PROJECT/PROGRAM STATUS

SPECIAL EVENTS
Senior Center
Thanksgiving Dinner
On Friday, November 21, from 5 to 7 PM, individuals 55+ are encouraged to join us for a heartwarming evening of gratitude at the Senior Center! You’ll enjoy a fully catered meal, including dessert, and live entertainment. Preregistration is required, $25 Resident / $30 NonResident, and you can register in-person at the Senior Center or online at CITYORDUARTE.CA.GOV.

Holiday Decorating
Contest
It’s time! Get your holiday lights ready and dust off your decorations to participate in the City’s annual Holiday Decorating Contest. To qualify, entries must be located within the incorporated area of Duarte, and you’ll need to email [email protected] by Sunday, December 7. Judging will take place during the week of December 8 and contest winners will be announced on the City’s website and social media platforms on Monday, December 15.

Santa’s Duarte
Mailbox
The Department is once again monitoring Santa’s Mailbox this season! From December 21 to December 17, you can find St. Nick’s mailbox at City Hall, available during regular operating hours. Remember to include your address and phone number, as all letters will be sent to the North Pole, and Santa will write back to Duarte residents! Holiday Tree
Lighting Ceremony:

Featuring Duarte
Rotary’s Hot Cocoa
with Santa!
Join us in the City Hall Courtyard on Tuesday, December 2 for the City’s Holiday Tree Lighting Ceremony. The holiday cheer starts at 6:30 PM, with festive entertainment, gingerbread house making, crafts, and free hot cocoa and photos with Santa sponsored by the Duarte Rotary Club.

At 7:45 PM, we’ll count down together and officially light up the City’s tree for this holiday season.

Snow Nite
On Sunday, December 7, the Department will host its snowiest event of the year: Snow Nite, at Beardslee Park (2000 Buena Vista Street) from 5 to 8 PM. In addition to snow sledding and play areas, the event will feature live holiday entertainment, Santa’s Toy Workshop, photos with Santa, mechanical rides (purchased separately), boutique shopping, and food trucks. Best of all, it’s free so bring the whole family for this snowy paradise!

2 Capital Improvement Projects
Fitness Center Pool
Deck Renovation
Project
The final design and construction documents for the Fitness Center Pool Deck Renovation Project are now complete. The renovation plans address all of the findings identified in the Fitness Center and Swimming Pools Assessments, which the City conducted in Fall of 2023, related to decking, both pools, mechanical equipment, locker rooms, and code related deficiencies. In addition, staff expanded the design scope within the building to enhance accessibility, safety, and for maintenance purposes. The attached presentation shows the final renderings of the construction documents. Note, the final color selections for tile and wall art have not yet been determined, the colors shown are included for visual purposes of this presentation. Based on the final design, the construction cost is estimated at approximately $5.7M. Staff and the City’s contracted grant writing firm are now exploring all grant funding opportunities to secure the funds needed to advance this now shovel-ready project into implementation. Staff will keep the Council abreast of any funding updates in future Parks and Recreation Department Update Reports.

City of Duarte
Duarte Fitness Center Pool Deck Renovation
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DAHLIN GROUP
505 Technology Drive, Suite 200
Irvine, California 92618 USA
949-250-6642

DUARTE FITNESS CENTER l FINAL RENDERS
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PLAN & SITE PLAN

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DUARTE FITNESS CENTER l FINAL RENDERS

STORAGE
OFFICE

STORAGE
MEN'S
LOCKER
ROOM

STORAGE

RECEPTION
LOBBY

STAFF RR
JAN.

WOMEN'S
LOCKER
ROOM
ADA RR

FIRST AID
FAMILY
RR

HALLWAY

LIFEGUARD
W/D
ENTRY

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DUARTE FITNESS CENTER l FINAL RENDERS

COMPETITION
POOL

TRAINING
POOL
UPPER
EVENT

SEATING
UPPER
EVENT

SEATING

COMPETITION
POOL
DECK

TRAINING
POOL
DECK
(E) POOL

MECHANICAL
(E)

GENERATOR
RM
(E) STOR
CHEM

COVERED

SEATING
POOL
EQUIP.

STORAGE
DECK
RAMP
ENTRY

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APPROACH AND LOBBY

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FACILITY ENTRY

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DUARTE FITNESS CENTER l FINAL RENDERS
LOBBY

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LOBBY

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DUARTE FITNESS CENTER l FINAL RENDERS

LOBBY TO DECK

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LIFEGUARD

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DUARTE FITNESS CENTER l FINAL RENDERS

VIEW TO COMP POOL

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VIEW TO TRAINING POOL

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DUARTE FITNESS CENTER l FINAL RENDERS

GUARD DESK

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MENS LOCKER

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DUARTE FITNESS CENTER l FINAL RENDERS

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DUARTE FITNESS CENTER l FINAL RENDERS

DUARTE FITNESS CENTER l FINAL RENDERS
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WOMENS LOCKER

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DUARTE FITNESS CENTER l FINAL RENDERS

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DUARTE FITNESS CENTER l FINAL RENDERS

DUARTE FITNESS CENTER l FINAL RENDERS
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POOL DECKS

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DUARTE FITNESS CENTER l FINAL RENDERS

LOCKERS TO DECK NORTH

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DUARTE FITNESS CENTER l FINAL RENDERS

TRAINING POOL

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DUARTE FITNESS CENTER l FINAL RENDERS

DECK PATH

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DUARTE FITNESS CENTER l FINAL RENDERS

CONNECTOR RAMP

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DUARTE FITNESS CENTER l FINAL RENDERS

PATH AND CONNECTOR

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DUARTE FITNESS CENTER l FINAL RENDERS

DECK STORAGE

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DUARTE FITNESS CENTER l FINAL RENDERS

COMPETITION DECK

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COST ESTIMATE

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DUARTE FITNESS CENTER l FINAL RENDERS
Duarte Fitness Center Renovation
Duarte, California Project # 24-00000
50% CD Stage Statement of Probable Cost 11/18/24
Element Total Cost/SF Total Cost/SF Total Cost/SF
Bld'g Area
01 General Requirements (see below)
02 Existing Conditions $70,449 $22.35 $138,130 $8.33 $208,579 $66.17 03 Concrete $49,436 $15.68 $204,904 $12.36 $254,340 $80.69 04 Masonry $11,700 $3.71 $5,888 $0.36 $17,588 $5.58
05 Metals $31,520 $10.00 $141,534 $8.54 $173,054 $54.90 06 Wood, Plastics, And Composites $246,769 $78.29 $46,085 $2.78 $292,854 $92.91 07 Thermal And Moisture Protection $36,248 $11.50 $37,050 $2.23 $73,298 $23.25 08 Openings $87,950 $27.90 $8,050 $0.49 $96,000 $30.46
09 Finishes $324,112 $102.83 $444,350 $26.80 $768,462 $243.80 10 Specialties $91,940 $29.17 $86,000 $5.19 $177,940 $56.45 11 Equipment $2,350 $0.75 $2,350 $0.75
12 Furnishings $1,250 $0.40 $1,250 $0.40
13 Special Construction $1,212,945 $73.16 $1,212,945 $384.82 14 Conveying Systems
21 Fire Suppression $26,792 $8.50 $26,792 $8.50
22 Plumbing $361,787 $114.78 $32,625 $1.97 $394,412 $125.13 23 HVAC $108,946 $34.56 $108,946 $34.56
25 Integrated Automation $16,009 $5.08 $16,009 $5.08
26 Electrical $277,119 $87.92 $14,414 $0.87 $291,533 $92.49 27 Communications $43,615 $13.84 $43,615 $13.84
28 Electrical Safety And Security $35,535 $11.27 $35,535 $11.27 Subtotal Cost $1,823,527 $578.53 $2,371,975 $143.06 $4,195,501 $1,331.06 General Conditions/General Requirements 15.0% $273,529 $86.78 $355,796 $21.46 $629,325 $199.66 Bonds & Insurance 2.3% $48,232 $15.30 $62,739 $3.78 $110,971 $35.21 Contractor's Fee 5.0% $107,264 $34.03 $139,525 $8.42 $246,790 $78.30 Design Contingency 7.5% $168,941 $53.60 $219,753 $13.25 $388,694 $123.32 Escalation to MOC, 05/02/25 2.0% $49,302 $15.64 $64,130.41 $3.87 $113,433 $35.99 Total Estimated Construction Cost $2,470,796 $783.88 $3,213,918 $1,019.64 $5,684,714 $1,803.53 Fitness Center

SUMMARY MATRIX
3,152
Sitework/ Pools Overall Totals
16,580
WƌĞƉĂƌĞĚďLJƵŵŵŝŶŐ'ƌŽƵƉ WĂŐĞϲŽĨϮϳ

DUARTE FITNESS CENTER l FINAL RENDERS
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THANK YOU

AGENDA REPORT
MEETING DATE: November 11, 2025
TO: Mayor and Members of the City Council
FROM: Kristen Petersen, Assistant City Manager/Admin. Serv. Director BY: Michelle Brown, Human Resources Specialist
SUBJECT: Salary Increase Adjusting the Hourly Rate Schedule for Compliance with New Minimum Wage Requirements effective January 1, 2025 RECOMMENDATION: It is recommended that the City Council approve Resolution No. 25- 27 adjusting the hourly rate schedule for compliance with the new minimum wage requirements as shown on the attached Citywide Salary and Pay Schedule that is attached as Exhibit A
FISCAL IMPACT: The fiscal impact is estimated to be approximately $20,000 and will be included in the Mid-year budget adjustments in February 2026

BACKGROUND
In May 2016, the California legislature passed an unprecedented statewide minimum wage hike plan that took place over a six year span to increase minimum wage to $15.00 per hour, which went into effect on January 1, 2022. After this initial six year increase, the wage adjusts annually for inflation based on the national consumer price index for urban wage earners and clerical workers (CPI-W) with the highest raise allowed in any one year being 3.5 percent.

On August 1, 2025, the Director of the Department of Finance for the State of California Department of Industrial Relations certified that based on the annual inflation rate from 7/1/2024- 6/30/2025 the State hourly minimum wage must be increased to $16.90 per hour, effective January 1, 2026.

DISCUSSION/ANALYSIS
As part of the progression of wage hikes, as of January 1, 2026, the minimum wage will increase to $16.90 per hour. Thus, eleven of the City’s existing part time positions (Aerobics Instructor, Assistant Boxing Trainer, Boxing Trainer, College Intern, Computer Lab Technician, Custodian, Lifeguard, Pool Manager, Recreation Leader, Recreation Specialist, and Trail Maintenance Crew) need salary adjustments. All affected part time salaries were surveyed by staff and adjusted as needed to meet minimum wage regulations and also remain competitive in the surrounding job market.

Agenda Item: 9.H.

2 Attached please find Resolution No. 25-27 adjusting the hourly rate schedule for eleven part time positions on the City-Wide Salary and Pay Schedule. The new schedule would go into effect on January 1, 2026.

RECOMMENDATION
It is recommended that the City Council approve the attached Resolution No. 25-27, adjusting the hourly rate schedule for compliance with the new minimum wage requirements as shown on the attached City-Wide Salary and Pay Schedule that is attached as Exhibit A.

FISCAL IMPACT
The fiscal impact is estimated to be approximately $20,000 and will be included in the Mid-year budget adjustments in February 2026.

ATTACHMENTS
A. Resolution No. 25-27
B. Exhibit A – Salary Schedule Effective January 1, 2026 Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

25-R-27
RESOLUTION NO. 25-27

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUARTE,

ADJUSTING THE HOURLY RATE SCHEDULE FOR COMPLIANCE

WITH THE NEW MINIMUM WAGE REQUIREMENTS
BE IT RESOLVED by the City Council of the City of Duarte, County of Los Angeles, State of California, as follows:

Section 1. The City Council of the City approved and adopted one consolidated and comprehensive publicly available pay schedule, containing all established employee positions and pay rates, in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5.

Section 2. On August 1, 2025, the Director of the Department of Finance for the State of California Department of Industrial Relations certified that based on the annual inflation rate from 7/1/2024-6/30/2025, under Labor Code section 1182.12(c)(3)(A), the state hourly minimum wage must be increased, effective January 1, 2025, to $16.90 per hour. Thus, eleven of the City’s existing part time positions (Aerobics Instructor, Assistant Boxing Trainer, Boxing Trainer, College Intern, Computer Lab Technician, Custodian, Lifeguard, Pool Manager, Recreation Leader, Recreation Specialist, and Trail Maintenance Crew) wage ranges and steps are hereby adjusted on the attached Citywide Salary and Pay Schedule as Exhibit A.

Section 3. All resolutions, or portions thereof, previously adopted by the City Council and found to be in conflict with the provisions of this resolution are hereby repealed.

Section 4. This resolution will become effective January 1, 2026. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, APPROVED, AND ADOPTED this 11th day of November 2025.

Cesar A. Garcia
Mayor
APPROVED AS TO FORM:

Thai Viet Phan
City Attorney

ATTEST:

Frances Jimenez
City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF DUARTE )
I, Frances Jimenez, City Clerk of the City of Duarte, County of Los Angeles, State of California, hereby attest to the above signature and certify that Resolution No. 25-27 was adopted by the City Council of said City of Duarte at a regular meeting of said Council held on the 11th day of November 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

City Clerk Frances Jimenez
City of Duarte, California

Exhibit A
DEPARTMENT HEAD / DIVISION MANAGER. UNREPRESENTED

CIW OF DUARTE CITY-WIDE SALARY AND PAY SCHEDULE
EffectiveJanuary 1, 2026 unless otherwise stated
Annually
$ 1 1,946$273,459
Monthly $ 99s.50
$ 2Z,7EE
Houfly
$ 131.47
POStTTON
City CouncilmemberCity Manager
MOntnty
5 19,013$ 1 1,E67
Hourly
$ 106.b9s 6E.47
Step F
Monthly
$ rB,45U5 1 1,512
Hourly
5 r ub.49$ 66.41
Step E
Monthly
5 1 /,9UU$ 11,11b
Hourly
$ 103.28$ 64.42
D
Monthly
$ 17347$ 10,831
Hourly I 100.09
$ 62.49
Monthly
$ 16,793$ 10,s07
SteP cHourly
$ 96.87$ 60.61
Monthly
5 16,234$ 10,191
Step BHourly
$ 93.99$ 59.79
Monthly
$ 15,675$ 9,886
Step A
Houny
$ 90.214
$ 57.03
POStTION
Assistant City ManagerHuman Resources ManagerMANAGEMENT & PROFESSIONAT EMPLOYEES - SEIU LOCAL 721 Monthly
$ 8,830$ 1 1,508$ 10,139 $ 9,326$ 1 0,920$ 12,658$ 17,055 $ 15,682$ 15,6E2$ E,507s't2,418$'t't,867$ 13,158$ 13,158I 12,416$ 12,025 $ 8,s08$ 11,4975 9,343 Hourly
$ 50.94$ 66.39 $ s8.50$ 53.81$ 63.00$ 73.03$ 98.39$ 90.47$ 90.47$ 49.0E $ 71.64$ 68.47$ 75.91
$ 75.91
$ 71.63$ 69.38 $ 49.09 $ 66.335 53.9U
Monthly
I E,595I 11,216$ 9,834$ 9,061$ 10,649$ 12,339$ 16,519
$ 15,255$ 15.255
$ 4,243
$ 12,066$ 11,512$ 12,EO7$ 12,807$ 12,085g 11,629I 8,243$ 11,190$ 9,U42 Hourlv
$ 49.59$ 64.71
5 56.74$ 52.27$ 61.M$ 71.1 9s 95.30$ 8E.01s 88.01$ 47.56$ 69.61$ 66.41$ 73.E9 $ 73.89 $ 69.72 $ 67.09 $ 47.56 $ 64.56$ 52.1b
Monthly
$ E,356I 10,924s 9,528$ 8,797$ 10,376$ 12,021$ 1 5,9E5
$ 14,E28$ 14,E28$ 7,976$ 11,714$ 11,166$'t2,457s 12,457$'t1,754$ 11,247g 7,978$ 10,8845 6,/3E Hourly
$ 4E.21
$ 63.04
$ 54.97$ 50.75$ 59.86$ 69.35s 92.22t 85.55$ 85.55$ 46.02$ 67.58$ 64.42J 71.47$ 7't.87$ 67.81$ 64.88 $ 46.03s 62.79$ 5U.41
Monthty $ 8,t23
$ 10,641$ 9,226$ 8,534$ 10,110$ 1 1,706$ 1s,451
$ 14,402$ 14,402
$ 7,711
$ 1 r,365$ 10,E31$ 12,104$ 12,104s 11,426$ 10,877s 7,7't1$ 10,580, aAst HOUflY
$ 46.86$ 61.39$ 53.23$ 49.24$ 58.33$ 67.54$ E9.14
$ E3.09$ 83.09$ 44.49s 65.57s 62.49$ 69.E3$ 69.83$ 65.92$ 62.75s 44.49$ 61.04$ 4E.b6 Monthlv
s 7,447$ 10,352$ E,919$ 8.270$ 9,839$ 1 1,3E9514,9',r5$ 13,9/5$ 13,975$ 1,447$ 1 1,014$ 10,507$ 11,752$ 1'1,752 $ 1 1,095
$ 10,519
$ 7,447$ 10,2745 8,1J6
Step cHoufly
$ 45.50$ 59,725 5'.t.469 47.71$ 56.76$ b5.705 Eb.O5$ EU.bZ$ E0.62$ 42,96$ 63.54$ 60.6',1$ 67.80 $ 67.E0$ 64.01$ 60.69s 42.96$ 59.275 4b.95
Monthty
$ 7,654$ 10,067 $ E,brb$ E,OOE
$ 9,57'l$ 11,076
5 14,381
$ 13,54E$ 13,548$ 7,1E0$ 10,665$ 10,191s 1'1,40.2$ 11,402$ 10,766$ 10,173$ 7,180$ 9.968$ t,634 Step Bllourly
5 44.16$ 58.085 49.71$ 46.20$ 55.22$ 63.90s 42.97$ /E.16$ 7E.16 $ 41.42$ 61.53
$ 58.79
$ 65.78$ 65.7E$ 62.11$ 58.69$ 41.42 $ 57.s15 45.2U
MOntnry
$ 7,416
$ 9,749
$ 6,311$ 7,747
$ 9,300$ 10,75E$ 13,8455't3,'t225't3,'tz25 6,915$ 10,314$ 9,886$ 1 1,051$ 1 1,051$ 10,43E$ 9,839$ 6,915$ 9,663 $ 7,s36 Step AHOUny
$ 42.t9$ 56.42
$ 4t,95$ 44.69$ 53.b65 62.97$ /9.U65 l5.lt)$ 75.71)5 39.E9$ 59.5u5 57.03s 63.75$ 63.75s 60.22$ 56.76 $ 39.89 $ 55.75$ 43.48
POStTtON
Assistant Civil EngineerAssistant to the City ManagerAssociate Civil EngineerAssociate PlannerLrty clerkDeputy City ManagerDirector of Community DevelopmentDirector of Parks & RecreationDirector of Public Safety ServicesFacilities Maintenance SupervisorField Services ManagerFrnancral Seruces ManagerPlannrng ManagerPublic Works ManagerRecreataon ManagerRecreation SupervisorSenior PlannerTra nsportation Supervisor

GENERAL EMPLOYEES. SEIU LOCAL 721

PART-TIME HOURLY EMPLOYEES
Step G
Hourly Monthly $ 7,856
$ 6,535$ 6,299$ 7,610 $ 6,2995 6,944$ 5,144$ 7,205$ 6,139 $ 7,629
$ 5,ZtU
$ 6,299$ 8,634 $ 7,020s /,u3a $ s,423$ 6,764$ 1,924$ 6,152$ 6,271$ 6,152$ 7,843$ 6,346$ 6,259 s 45.32$ 37.70$ 36.34$ 43.90$ 36.34$ 40.06$ 29.68$ 41.57$ 35.42$ 44.01 $ 30.10 $ 36.34$ 49.81$ 40.50$ 40.60$ 31.285 39.02$ 45.11$ 35.49s 36.1 8$ 35_49s 45.25$ 36.61$ 36.1 1 $ 7,62'l$ 6,350$ 6,102$ 7,368$ 6,102$ 6,711
$ 4,988$ 6,966
$ 7,392 $ s,057$ 6,102 $ 8.302$ 6,786$ 6,860$ 5,243$ 6,56',1$ 7,607$ 5,960$ 6,016$ 5,960$ 7,583 $ 6,145
$ 6,0b6
$ 43.97$ 36.64$ 35.20$ 42.51$ 35.20$ 38.72$ 28.78$ 40.19s 34.38s 42.64 $ 29.17$ 35.20$ 47.90 $ 39.1 s$ 39.57$ 30.25$ 3/.E5
$ 43.895 34.38$ 34.11
c ?4?P$ 43.15
$ 35.45
$ 35.00
5 1,393
5 6,164
$ 5,908$ I ,129$ 5,908$ 6,419$ 4,834$ 6,724$ 5,778s 7,152$ 4,891$ 5,908 $ 7,968$ 6,551$ 6,6565 5,061$ b,J65$ /,303
5 5,170
$ 5,E41s 5,17051,321$ 5,94b$ 5,8/0
$ 42.6s$ 35.56$ 34.085 4t.13$ 34.0E$ 37.38$ 21.49
$ 38.79
$ 33.33$ 41.26 $ 28.22$ 34.08$ 45.91$ 37.79$ 38.40$ 29.20$ 36.72$ 42.13 $ 33.29 $ 33.705 33.295 42.24$ 34.3U $ 33.86
Step D
5 7.170$ 5,979$ 5,711$ 6,889$ 5,711s 6,244$ 4,660$ b,4E5$ s,598$ 6,915$ 4,129$ 5,7',1 1$ 7,b3b $ 6,319$ 6,452
$ 4,682$ 6,173$ 7,010$ 5,578 $ s,671$ 5,578 $ 7,057$ 5,744 $ 5,673
$ 41.37
$ 34.4S $ 32.95 $ 39.74
( ?toE
$ 36.02$ 27.00
$ 37.41 $ 32.30 $ 39.90s 27.295 J2.95$ 44.U5$ 36.45$ 31.22$ 24.16$ 35.615 40.45$ 32.18 $ 32.72$ 32.18$ 40.71$ 33.14 $ 32.73 Monthly$ 6,955$ 5,792$ 5,514$ 6,647$ 5,514$ 6,014 $ 4,s28$ 6,243$ 5,416$ 6,676$ 4,5b3$ 5,514 $ 7.304$ 6,0845 6,2/3$ 4,700$ 5.988$ 6,731$ 5,388$ 5,506 $ s.388$ 6,795$ 5,545 $ s,479 Step C
Hourly
5 40_13
s 33.42
$ 31.81
$ 38.35$ 31.81s 34.70$ 26.12 $ 36.02
$ 31 .25
$ 38.51 $ 26.33$ 31.81$ 42.14 $ 3s.1 0$ 36.19$ 27.12$ 34.55$ 38.83$ 31.09$ 31.76$ 31.09 $ 39.20$ 31.99$ 31.61 Monthly
s 6,747
5 5,605
5 5,3't /$ 6,405$ 5,317$ 5,782$ 4,376$ 6,004 $ 5,237$ 6,441$ 4,402$ 5,317 $ 6,972$ 5,849$ 6,095I 4,520$ 5,808
$ 6,46',]$ 5,199$ 5,345
$ 5,1 99$ 6,535
$ 5,346
s 5,284
step BHourly
5 3E_92b 32.345 30.68$ 36.95$ 30.68$ 33.36$ 25.25$ 34.64 $ 30.21$ 37.16$ 25.40$ 30.685 40.22 5 33.7s$ 35.1 6
$ 26.08$ 33.5',15 37.27$ 29.99$ 30.84$ 29.99$ 37.70$ 30.84 $ 30.49
Monthly
$ 6,543s 5,421$ 5,1215 b,l b6$ 5.1 21
s s,550
$ 4,222$ 5,763$ 5,055$ 6,213$ 4,241$ 5,121$ 6,643
I 5,614$ 5,916$ 4,339$ 5,634$ 6,203$ 5,0095 5,',1905 5,009$ 6,275$ 5,141$ 5,090 Step AHourly
s 37.75
$ 31.27
s 29.54$ 35.57
5 29.54
5 32.02s 24.36
5 33.25$ 29.16$ 35.85$ 24.47$ 29.54$ 38.32s 32.39$ 34.13$ 25.03$ 32.50$ 35./E$ 2E.905 29.94$ 28.90$ 36.20$ 29.69$ 29.36 POStTtON
Accountant
Accountrng Spectalistqdmrnrstratrve 5ecretaryAssistant Planner Building Permit Te(hnician
Civil Engineering TechnicianClerulypist Receptionist
:ode C0mpliance /Animal Control Officer
Community Development Technicia nCrime Prevention 5pecialist Deputy City Clerk
Services
Human Resources SpecialistMarntenance Lead workerVlaintenance TechnicianManagementAideMlanagement Analyst - City Ma nager's OJficeCutreach C,oordinator - Public SafetyPayroll TechnicianRecreation CoordinatorSenior Code Compliance /Animal Conrrol OfficerSenior CustodianSenior Maintenance Technician Step G
$ 25.47 $ 27.295 24.19$ 29.s9 $ 33.695 24.85$ 27.29 $ 18.4ss 23-66 $s0.00
$ 19.95
5 t2.95t 24,51J 21.02
$ 24.005 32.55
$ 25.44
Step F
$ 23.25
$ 26.43
s 23.54$ 28.93 $ 32.21$ 22.68$ 26.43$ 18.20s 22.86
5 19.b5$ 22.34 $ 24.17
$ 20.35
s 23.37$ J].51 $ 23.13
Step E
5 21.98
$ 2s.57
$ 22.88
$ 28.2s $ 30.72 $ 20.70 $ 2s.s7
t 17.94
s 22.17
5 19.32$ 21.73
$ 23.83
5 19.68s 22J2
$ JU.49 $ 21.02
Step D
s 20.7'l$ 24.71 $ 22.22 $ 27.57s 29.24s 19.14$ 24.71$ 17.68 $ 2't.47$ r E.99$ 21 .'15$ 23.49519.O1$ 22.07 s 29.46
t 19.61
Step C
$ 19.44I 23.855 2't.57$ 26.90s 27.76$ 't7.76 $ 23.8st 17.42s 20.77 $ 18.66 $ 20.s8
i 23.15$ rE34$ 21.42
6 28.44
i 17.E7
step B
$ 1 E.17$ 22.99$ 20.91$ 26.22$ 26.28s 17.20
( ttoo
t 17.16$ 20.07f 18.33s 20.03E 22,81t '17.61$ ?o.77
$ 27.42
t 17.46
5tep A
5 1b.90
$ 22.13$ 20.25
5 25.54$ 25.03$ 16.90$ 22.13$ 16.90$ 19.38$ 18.00 $ 19.50$ 22.47f 17.00 $ 20.12$ 26.40 $ 16,90
POStTION
Aerobics lnstructorAnimalControl OfficerAssrstant Boxng TrainerBoxing TrainerCertifi ed Aerobics lnstructorCollege lnternCommunity Services OfficerComputer LabTechnicianCustodianDance lnstructorLifeguardLiteguard/lnstructorPool ManagerRecreation LeaderRecreetion SpecialistSenior Custodianfrail Maintenance Crew

AGENDA REPORT
MEETING DATE: November 11, 2025
TO: Mayor and Members of the City Council
FROM: Manuel Enriquez, Director of Parks and Recreation BY: Alyssa Rico, Recreation Manager
SUBJECT: Approval of Recreation Software Services Agreement with Kaizen Laboratories Inc. (“Kaizen”) for a Three-Year Term
RECOMMENDATION: It is recommended that the City Council 1) authorize the City Manager to execute this three-year Recreation Software Service Agreement with Kaizen and 2) approve a budget amendment of $15,825 from the General Fund.

FISCAL IMPACT: Funds were budgeted for the annual cost of ACTIVENet in Fiscal Year 2025/26 under the General Fund (100-1605-7653). While a portion of those funds will be available, a budget amendment of $15,825 is required to cover the balance of the annual upfront cost for Kaizen software to launch with the City in April of 2026.

BACKGROUND
Since 2016, the Parks & Recreation Department has utilized ACTIVENet, a membership and activity management software, for selected department program and event registrations (contracted classes, youth sports, swim lessons, excursions, and gazebo reservations). While the ACTIVENet software was instrumental in moving the majority of the Department’s paper-based registration online, in recent years, City staff has experienced some challenges and limitations with the software meeting our operational and administrative needs.

Given that the City’s contractual agreement with ACTIVENet now renews every April, staff began exploring the recreation software market at the beginning of the calendar year and based on that preliminary research, invited and conducted in-depth demonstrations with four reputable registration platforms including RecDesk, CivicRec, Xplor, and Kaizen. Representatives from the Parks and Recreation Department, Administrative Services Department, and Information and Technology comprised the selection team. They attended each software’s demo mode presentation and evaluated the system using pre-established criteria and scripted questions.

Agenda Item: 9.I.

2 DISCUSSION/ANALYSIS
After thorough demonstrations, extensive feedback from the selection team, reference checks, and contract review, staff has identified Kaizen as the software solution best suited to meet the Department’s current and future needs. Kaizen believes in creating digital-first experiences that empower residents to enjoy their surroundings to the fullest and among all that, strengthening their link between communities and local governments. Additionally, Kaizen software offers:
● Modern Functionality: A user-friendly interface with support for mobile devices and digital wallet-based memberships.
● Security and Compliance: Native HIPAA compliance meeting requirements that ensures the security and privacy of users with secure data management, including electronic waivers and electronic signatures on contracts.
● Enhanced Communication: Automatic notifications and language translation capabilities. ● New Functionality: Special event permits, sports league management, facility reservation management, and ticketing modules that are integrated into the platform. ● Proven Performance: With 24-hour customer support and testimonials from other municipalities, including Pima County, Arizona, and Castle Pines, Colorado, Kaizen is proven to handle more than 10,000 concurrent users without degradation in service.

Contract Details
City staff is recommending purchasing Kaizen software through their Sourcewell contract, #022525-KZN, at an annual subscription fee of $24,500. Sourcewell contracts are competitively solicited on behalf of Sourcewell and its participating agencies, including the City of Duarte. The proposed contract with Kaizen includes a three-year service term, with the option to renew for two additional years, at an annual subscription fee of $24,500. Unlike the City’s current vendor agreement, which is based on a percentage of revenue collected plus processing fees, staff recommends approving a flat annual rate with Kaizen and passing the processing fees directly along to members of the public. This approach is reflective of the current industry standard, as approximately 85% of Kaizen’s municipal clients including Bell, Bellflower, Manhattan Beach, and Monterey Park have implemented the same model. Below are the processing rates comparables between the proposed and current vendors.

Type of Payment Kaizen Labs ACTIVENet
In Person/Online Credit Card 2.9% + $.030 7.1928%
Electronic Check 0.8% ($5 max) 0.5%
Refund Fee None $0.10
Cash/Check No Charge 3.2694% “Technology Fee”
In addition, Kaizen includes recurring staff training, hosting, technical support and software maintenance at no additional cost, further reducing long-term operational expenses and enhancing staff productivity.

Implementation Timeline
The Kaizen recreation management system implementation for the City would begin immediately following City Council approval, with a formal project kick-off occurring the week of November

17. Department discovery sessions would take place in early December to better understand

3 current workflows, followed by core module configuration later that month. In January 2026, Kaizen would conduct staff training and configuration workshops, leading into the setup of development, staging, and production environments in February. A soft launch is planned for late February to test system functionality before the full public go-live in March 2026 and post-launch optimization and support continuing thereafter to refine and enhance system performance. The City would continue to use ACTIVENet until April 2026. Additionally, the Department will begin a robust marketing and education plan to aid our current user base in transitioning to the new software system.

RECOMMENDATION
It is recommended that the City Council 1) authorize the City Manager to execute this three-year Recreation Software Service Agreement with Kaizen and 2) approve a budget amendment of $15,825 from the General Fund.

FISCAL IMPACT
Funds were budgeted for the annual cost of ACTIVENet in Fiscal Year 2025/26 under the General Fund (100-1605-7653). While a portion of those funds will be available, a budget amendment of $15,825 is required to cover the balance of the annual upfront cost for Kaizen software to launch with the City in April of 2026.

ATTACHMENTS
A. Kaizen Labs Software Services Agreement
Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

ORDER FORM
Kaizen Laboratories Inc.
17 W 20th St Fl 5
New York, NY 10011

CUSTOMER INFORMATION
Bill to: Duarte Parks and Recreation
1600 Huntington Drive Duarte, CA 91010
Effective Date: [date of signing]
Initial Service Term: 3 years
Renewal Term: 2 years
Contract Type: SaaS (Annual License)
Primary Contact: Brian Villalobos
Primary Contact Phone:
(626) 357-7931
Primary Contact E-Mail: [email protected]
Payment Terms:

Transaction - Kaizen manages remittance & invoicing
(Net30)
Sourcewell Contract ID: #: 022525-KZN
Sourcewell Customer Number: 124355

SUMMARY OF SERVICES
Services Qty Unit Cost Total Fees
Software Services Modules:
● Facility Reservations – Reservation management for Customer-owned spaces, including pavilions, community centers, courts, athletic fields, and other recreational facilities.
● Point of Sale (POS) – On-site and mobile transaction processing for admissions, merchandise, concessions, and pass sales.
● Memberships – Digital enrollment, tracking, and renewal for community programs, fitness centers, and other recurring access services.
● Programming – Registration and schedule management for classes, camps, leagues, workshops, and other recreational programs. ● Ticketing – Digital or print ticket generation and validation for Customer-operated events, activities, or facility access. ● Payment Processing – Management of digital and in-person payment workflows, including integration with third-party processors, fee calculation, disbursement, refunds, and reconciliation services. 1 $24,500.00 $24,500.00
annually
Support and Implementation Services:
● Software Maintenance
● Data Hosting
● Technical Support and Customer Service
1 $0.00 $0.00

1 ● Recurring Staff Training
● Design updates and user improvements
● Kickoff Staff Training
Total onetime: $ 0.00
Total
annually: $ 24,500.00
Hardware
● Stripe S700 Card Reader 1 $0.00 $0.00
Total: $ 0.00
Subtotal: $ 24,500.00
Additional Fees
Payment
Processing Fees
The Customer or the End User of the Company Platform will be responsible for all payment processing fees, which at present time, are;
● Credit, Debit, Apple/Google Pay
o 2.9% + $0.30 per transaction
● Bank account/ACH payment
o 0.8% (capped at $5 total)
● In-person transactions
o 2.7% +$0.05 per transaction
● Cash and Check
o No payment processing fee
These rates are subject to change in accordance with the terms and conditions of the Company’s third-party payment processor.

At any time during the Term, the Customer may modify which party - whether the Customer or the End User - is responsible for the payment of Payment Processing Fees, by providing written notice to the Company. This change will be made within 30 days of such notice. Payment Processing Fees can also be integrated as a standardized price increase on all paid services conducted on the Company Platform.

Payment Processing Fees initial responsibility:

Paid by Customer

TERMS AND CONDITIONS

2 1. This Order Form is effective as of the Effective Date listed above and is subject to, and hereby incorporates, the Digital Services Terms and Conditions attached hereto (together with this Order Form, the “Agreement”). If there is a conflict between this Order Form and the Agreement, the terms in this Order Form will control.

ORDER FORM VALIDITY

1. This Order Form is valid for execution until the earlier of sixty (60) days from the date of issuance. After that time, the pricing, terms, or availability may be subject to change at Company’s discretion.

ACCEPTANCE
By signing below, the parties are agreeing to be bound by the covenants and obligations specified in this Order Form and the Digital Services Terms and Conditions referenced above, including any attached Exhibits and any documents incorporated by reference therein. Together, these constitute the full Agreement between the parties. (Signature block on next page)

3 Signature Page to Order Form
IN WITNESS WHEREOF, the parties have caused this Order Form to be executed by their duly authorized representatives as of the Effective date.

Duarte KAIZEN LABORATORIES INC.

By:

Name: Brian Villalobos
Title: City Manager
Date:

Billing
Address
1600 Huntington Drive Duarte, CA
91010
By:

Name: Nikhil Reddy
Title: Co-Founder & CEO
Date:

Billing
Address
453 S Spring Street
Ste 400 PMB1177
Los Angeles, CA 90013

4 DIGITAL SERVICES TERMS AND CONDITIONS
These Digital Services Terms and Conditions (the “Terms”) are hereby incorporated into any Order Form (defined below) that references the Terms (the Terms together with the Order Form, the “Agreement”), and set forth the terms and conditions pursuant to which the customer entity identified in the applicable Order Form (the “Customer”) receives the services and materials set forth in the Order Form (collectively, the “Services”) from Kaizen Laboratories Inc. (the “Company”). If there is a conflict between the Terms and an Order Form, the terms of the Order Form will control.

1. DEFINITIONS

1.1. “Authorized User(s)” means any employee or
contractor of Customer that is authorized by Customer
to use the Services on its behalf and has created an
account in accordance with Section 2.3.

1.2. “Company Platform” means Company’s
proprietary, web-based platform, which provides
certain features and functionality relating to
administration of municipal spaces.

1.3. “Customer Data” means any data, content, or
information that is uploaded, transmitted, submitted,
provided, or otherwise made available on the
Company Platform by or on behalf of Customer.

1.4. “Documentation” means any user documentation, in
all forms (e.g., user manuals, on-line help files)
provided by Company which relate to the Services.

1.5. “Order Form” means an order form, quote or other
similar document that: (a) sets forth the Services, the pricing therefor, and the Initial Service Term; (b)
references these Terms; and (c) is executed by the
parties.

1.6. “Scope Limitations” means the limitations on
Customer’s use of the Services specified in the Order
Form.

1.7. “Services” means the services and materials set forth in an Order Form.

1.8. “Usage Data” means any performance, analytical, or usage information relating to Customer’s and Users’
use of the Services which is generated or otherwise
collected by the Services and is in aggregated or
deidentified form only.

1.9. “User(s)” means any individual who uses the
Services, including both Authorized Users and End
Users.

1.10. “End User” means any User who is not the
Customer or an Authorized User, and who interacts
with the Company Platform in a customer-facing
capacity, such as a resident, participant, or member of the public submitting payments, registrations, or
requests through the Platform.

1.11. “Gross Billing” means the total dollar value of
all payments processed or facilitated through the
Company Platform during the Term, whether by
electronic means (including credit card, ACH, or
digital wallet) or offline methods (such as cash or
check), and inclusive of any applicable payment
processing fees.

1.12. “Module(s)” means a functional component of
the Company Platform that enables a specific
category of administrative or transactional User
workflow. Modules include, but are not limited to:

Facility Reservations, Point of Sale, Payment
Processing, Memberships, Day-Use Management,
Campground Reservations and Management,
Programming, Ticketing, Special Events, AccessBased Controls, and other similar services or functional groupings that may be added by mutual
agreement or documented in an Order Form or
implementation plan.

2. SERVICES

2.1. Use of the Services. Subject to the terms and
conditions of this Agreement, Company grants to
Customer and its Authorized Users a limited,
worldwide, non-exclusive, non-transferable (except
as permitted in Section 12.4) right during the Term
(defined below) to use the Services solely in
connection with Customer’s internal business
operations. Customer’s and its Authorized Users’
right to use the Services is subject to the Scope
Limitations and contingent upon their compliance
with the Scope Limitations.

2.2. Use of the Documentation. Subject to the terms and conditions of this Agreement, Company grants to
Customer and its Authorized Users a limited,
worldwide, non-exclusive, non-transferable (except
as permitted in Section 12.4) license, without right of sublicense, during the Term to reproduce, without
modification, and internally use a reasonable number
of copies of the Documentation solely in connection
with their use of the Services in accordance with this
Agreement.

2.3. Authorized Users. To access the Services, Customer and its Authorized Users will be required to register
for an account. When registering for an account,
Customer and its Authorized Users will be required to
provide Company with certain registration
information (including, the Customer’s name, email

5 address, account password, and other contact
information). Customer acknowledges and agrees that
the information provided to Company is accurate,
complete, and not misleading, and that Company will,
and will require that its Authorized Users, keep such
information accurate and up to date at all times. Each
account created by a Authorized User is personal to
that specific individual and may not be transferred,
sold or otherwise assigned to or shared with any other
individual or entity. Customer is primarily responsible for maintaining the confidentiality of its account and
password and those of its Authorized Users, and
Customer accepts responsibility for all activities that occur under its and its Users’ accounts. Customer will
immediately notify Company upon becoming aware,
or having a reasonable basis to believe, that its or its Users’ accounts are no longer secure.

2.4. Use Restrictions. Except as otherwise explicitly
provided in this Agreement or as may be
expressly permitted by applicable law, Customer will
not, and will not permit or authorize third parties or its Users to: (a) rent, lease, or otherwise permit third
parties to use the Services or related Documentation;
(b) use the Services to provide services to third parties (e.g., as a service bureau); (c) use the Services for any benchmarking activity or in connection with the
development of any competitive product; (d)
circumvent or disable any security or other
technological features or measures of the Services; (e) reverse engineer, decompile, disassemble or
otherwise attempt to discover the source code, object
code or underlying structure, ideas, know how or
algorithms relevant to the Services or any software,
Documentation or data related to the Services; or (f)
remove any proprietary notices or labels included as
part of the Services. Company may immediately
suspend access to or use of the Service by Customer
and its Authorized Users upon notice to Customer for
any breach of this Section 2.4.

2.5. Reservation of Rights. Company grants to
Customer a limited right to use the Services and
related Documentation under this Agreement.

Customer will not have any rights to the Services,
related Documentation, or Usage Data except as
expressly granted in this Agreement. Customer
acknowledges that all right, title and interest in and to all works of authorship, inventions, discoveries,
improvements, methods, processes, formulas,
designs, techniques, information, and other
intellectual property (a) conceived, discovered,
developed or otherwise made (as necessary to
establish authorship, inventorship, or ownership) by
Company, solely or in collaboration with others, in the course of performing the Services; or (b) that form all or part of a deliverable provided as part of the
Services, whether developed as part of the Services or
separately, but excluding third party materials, and
all derivatives thereof as well as the Documentation
and Usage Data is and shall remain exclusively with
Company. Company reserves to itself all rights to the
Services, related Documentation, and Usage Data not
expressly granted to Customer in accordance with this
Agreement.

2.6. Feedback. If Customer or any of its Authorized Users provides any feedback to Company concerning the
functionality and performance of the Services
(including identifying potential errors and
improvements), Customer hereby grants Company an
unrestricted, perpetual, irrevocable, non-exclusive,
fully paid-up, royalty-free license to exploit such
feedback in any manner and for any purpose,
including to improve the Services and create other
products and services. Company will have no
obligation to provide Customer or its Authorized
Users with attribution for any such feedback.

2.7. Customer Data License. Customer hereby grants
Company, during the term of this Agreement, a
worldwide, non-exclusive, royalty-free, fully paid-up,
irrevocable, non-sublicensable, non-transferable
(except as permitted in Section 12.4) license to
collect, use, store, modify, disclose, publicly display, reproduce, transmit, and otherwise process Customer
Data solely: (1) in connection with the Services and
Company’s related applications; and (2) as otherwise
provided for under this Agreement, including to
collect, generate, and derive Usage Data. Company
will maintain an industry-standard security program
that is designed to prevent unauthorized access to or
use of Customer Data. For purposes of this
Agreement, confidential information of Customer
does not include Customer Data.

2.8. Usage Data. Company and the Services collect,
generate, and derive Usage Data for Company’s
business purposes, including to: (a) track usage for
billing purposes; (b) monitor the performance,
security, integrity, availability, and stability of the Services; (c) prevent or address technical issues with
the Services; and (d) improve the Services and
develop derivative and new products and services.

Customer will not, and will require that its Authorized Users do not, interfere with the collection of Usage
Data. As between the parties, Company owns all right,
title, and interest, including all intellectual property rights in and to, the Usage Data, the know-how and
analytical results generated in the processing and use
of Usage Data, and any new products, services, and
developments, modifications, customizations, or
improvements to the Services made based on the

6 Usage Data. Company will not disclose Usage Data
externally, including in benchmarks or reports, unless
such Usage Data has been (a) de-identified so that it
does not individually identify Customer or any User
and (b) aggregated with usage data from other Users
of the Service.

2.9. Maintenance. Company will provide maintenance
and support services as described in Exhibit B, which
is incorporated by reference and may be updated from
time to time. The version in effect as of the Effective Date will govern during the Term, unless otherwise
agreed in writing.

2.10. Platform Exclusivity. Customer agrees that,
within twelve (12) months of the Effective Date, all
transactions and service workflows associated with
the Modules listed in this Agreement shall be
processed exclusively through the Company Platform.

Customer shall not implement or maintain duplicative
systems, platforms, or third-party vendors for the
same functional use cases defined in the applicable
Order Form or any associated implementation
documentation. This exclusivity is intended to ensure
a consistent user experience, accurate reporting, and
full realization of the platform’s value. Exceptions to this obligation must be agreed to in writing by the
Company in advance.

3. CUSTOMER RESPONSIBILITIES

3.1. Protection against Unauthorized Use. Customer will, and will require that its Users, use reasonable efforts to prevent any unauthorized use of the Services and
related Documentation and will immediately notify
Company in writing of any unauthorized use that
comes to Customer’s attention. If there is
unauthorized use by anyone who obtained access to
the Services directly or indirectly through Customer
or its Users, Customer will take all steps reasonably
necessary to terminate the unauthorized use.

Customer will cooperate and assist with any actions
taken by Company to prevent or terminate
unauthorized use of the Services or related
Documentation.

3.2. Compliance with Laws. Customer will, and will
require that its Authorized Users, use the Services and related Documentation only in compliance with all
applicable laws and regulations, including but not
limited to laws concerning privacy, data protection,
accessibility, and digital communications. Customer
shall also comply with Company’s Privacy Policy,
available at https://www.kaizenlabs.co/privacypolicy/, which is incorporated by reference and may be updated by Company from time to time in
accordance with applicable law. Customer is solely
responsible for establishing and maintaining its own
internal policies, practices, and compliance measures
regarding the collection, use, and disclosure of data
from its End Users, participants, or constituents
through the Services. This includes but is not limited
to providing any required notices, obtaining valid
consents, and responding to data subject requests,
where applicable. Company disclaims any
responsibility or liability arising from Customer’s
failure to fulfill such obligations.

3.3. Export Controls. Customer will not remove or export from the United States or allow the export or re-export of the Services, or anything related thereto or any
direct product thereof, in violation of any restrictions, laws or regulations of the United States Department
of Commerce, the United States Department of
Treasury Office of Foreign Assets Control, or any
other United States or foreign agency or authority. As
defined in FAR section 2.101, the Company Platform
and Documentation are “commercial items” and
according to DFAR section 252.2277014(a)(1) and
(5) are deemed to be “commercial computer software”
and “commercial computer software documentation.”
Consistent with DFAR section 227.7202 and FAR
section 12.212, any use modification, reproduction,
release, performance, display, or disclosure of such
commercial software or commercial software
documentation by the U.S. Government will be
governed solely by the terms of this Agreement and
will be prohibited except to the extent expressly
permitted by the terms of this Agreement.

3.4. Related Equipment. Customer is responsible for
obtaining and maintaining any equipment and
ancillary services needed to connect to, access or
otherwise use the Services, including, without
limitation, modems, hardware, servers, software,
operating systems, networking, web servers and the
like (collectively, the “Equipment”). Customer is
responsible for maintaining the security of the
Equipment and related Customer accounts on the
Equipment, and for all uses of the Equipment.

4. FEES AND PAYMENT

4.1. Fees and Payment Terms. Customer will pay
Company the fees and any other amounts owing under
this Agreement, as specified in the applicable Order
Form. Any additional services or hardware not set
forth in an Order Form may be subject to additional
fees. Unless otherwise specified in the Order Form,
Customer will pay all amounts due within 30 days of
the date of the applicable invoice. Any amount not
paid when due will be subject to finance charges equal
to 1.5% of the unpaid balance per month or the highest
rate permitted by applicable usury law, whichever is
less, determined and compounded daily from the date

7 due until the date paid. Amounts due from Customer
under this Agreement may not be withheld or offset
by Customer against amounts due to Customer for any
reason. All amounts payable under this Agreement are
denominated in United States dollars, and Customer
will pay all such amounts in United States dollars.

4.2. Fee Disputes. If Customer believes that Company has billed Customer incorrectly, Customer must contact
Company no later than 60 days after the closing date
on the first billing statement in which the error or
problem appeared, in order to receive an adjustment
or credit. Inquiries should be directed to Company’s
customer support department.

4.3. Non-Refundability of Transaction Fees. Kaizen’s
Platform transaction fees are earned at the time of
processing and are non-refundable, regardless of
whether the underlying payment is later refunded,
reversed, canceled, or disputed by the Customer or
any End User. Refunds of the underlying service
amount may be issued by either the Customer or an
End User, for any reason, including service
cancellations, schedule changes, or participant
withdrawals. However, such refunds do not alter or
reverse the Transaction Fees assessed by Kaizen in
connection with the original transaction.

Responsibility for funding the value of any refund
shall depend on the party designated as the payer
under the applicable contract structure at the time of
the transaction. Where Kaizen manages or administers
the underlying payment processing account on the
Customer’s behalf, Kaizen may process refunds or
disbursements of Customer-held funds only upon
written instruction from the Customer. In all cases,
Kaizen’s Transaction Fees will remain due and
payable and will not be refunded, offset, or credited.

5. CONFIDENTIALITY

5.1. Definition of Confidential Information. As used
herein, “Confidential Information” means all
information of a party (“Disclosing Party”) which the
Disclosing Party designates in writing as being
confidential when it discloses such information to the
other party (“Receiving Party”) or that reasonably
should be understood to be confidential given the
nature of the information and
the circumstances of disclosure including, without
limitation, business and marketing plans, technology
and technical information, product designs, and
business processes (whether in tangible or intangible
form, in written or in machine readable form, or
disclosed orally or visually). Confidential Information of Company includes the Services, Usage Data, and
Documentation. The terms and conditions of this
Agreement shall be the Confidential Information of
both parties. Confidential Information shall not
include any information that (a) is or becomes
generally known to the public without the Receiving
Party’s breach of any obligation owed to the
Disclosing Party; (b) was independently developed by
the Receiving Party without the Receiving Party’s
breach of any obligation owed to the Disclosing Party;
or (c) is received from a third party who obtained such Confidential Information without any third party’s
breach of any obligation owed to the Disclosing Party.

5.2. Confidentiality. The Receiving Party shall not
disclose or use any Confidential Information of the
Disclosing Party except as reasonably necessary to
perform its obligations or exercise its rights under this Agreement. Without limiting the foregoing, the
Receiving Party shall use the same degree of care that
it uses to protect the confidentiality of its own
confidential information of like kind, but in no event
less than reasonable care. The Receiving Party shall
ensure that any employees or any third parties who
receive access to the Confidential Information of the
Disclosing Party are subject to a written agreement
containing terms regarding the use and disclosure of
Confidential Information consistent with those herein.

Each party agrees to protect the confidentiality of the Confidential Information of the other party in the
same manner that it protects the confidentiality of its own proprietary and confidential information of like
kind, but in no event shall either party exercise less
than reasonable care in protecting such Confidential
Information. If the Receiving Party discloses or uses
(or threatens to disclose or use) any Confidential
Information of the Disclosing Party in breach of this
Section 5, the Disclosing Party shall have the right, in addition to any other remedies available to it, to seek injunctive relief to enjoin such acts, it being
specifically acknowledged by the parties that any
other available remedies are inadequate.

5.3. Required Disclosures. Nothing in this Agreement
prohibits either party from making disclosures,
including of Confidential Information, if required by
law, subpoena or court order, provided (if permitted
by law) it notifies the other party in advance and
cooperates in any effort to obtain confidential
treatment. The parties acknowledge that Customer
may be subject to federal, state, or local laws requiring public disclosure of certain records, including but not limited to the Freedom of Information Act (“FOIA”)
or applicable state public records laws. If Customer
receives a request for records that may include
Company’s Confidential Information, proprietary
information, or trade secrets, Customer agrees to (a)
promptly notify Company in writing, to the extent
permitted by law, and (b) provide reasonable

8 cooperation, at Company’s expense, in seeking
confidential treatment or legal protection of such
information. Company acknowledges that final
disclosure determinations lie with the Customer, but
nothing in this Agreement waives Company’s rights
to seek protective orders or other remedies under
applicable law. The parties further agree that any
pricing, platform documentation, technical materials,
and non-public Usage Data constitute “Confidential
Information” under this Agreement and should be
treated as such to the maximum extent permitted by
law.

6. TERM AND TERMINATION

6.1. Term. This Agreement will commence on the
Effective Date and will remain in effect for the Initial Service Term set forth in the applicable Order Form,
unless terminated earlier in accordance with its terms.

Thereafter, the Agreement may renew for the
Renewal Term specified in the Order Form, unless
either party provides written notice of non-renewal at
least one hundred eighty (180) days prior to the end of the then-current term. Company reserves the right to
adjust its pricing for any Renewal Term. Any such
pricing adjustment will be communicated to Customer
in writing at least one hundred eighty (180) days
before the start of the applicable Renewal Term.

Unless otherwise agreed in the Order Form, pricing
for any Renewal Term may reflect changes in
Company’s standard pricing, service features, scope,
or third-party costs.

6.2. Termination for Material Breach. Either party may
terminate this Agreement (including all Order
Forms) if the other party does not cure its material
breach of this Agreement within 30 days of receiving
written notice of the material breach from the nonbreaching party. Termination in accordance with this Section 6.2 will take effect when the breaching
party receives written notice of termination from the
non-breaching party, which notice must not be
delivered until the breaching party has failed to cure
its material breach during the 30-day cure period. If
Customer fails to timely pay any undisputed fees,
Company may, without limitation to any of its other
rights or remedies, suspend performance of the
Services until it receives all amounts due.

6.3. Termination for Convenience (Only if Requested and Granted in Writing). Customer may terminate this
Agreement or any active Order Form for convenience
only if: (a) the right to terminate for convenience was specifically requested by Customer and approved by
Company in writing during contract negotiations
(typically via the applicable Order Form); and (b)
Customer provides a second, formal termination
notice in writing at least ninety (90) days prior to the intended termination effective date. This right may
only be exercised within the first twelve (12) months
following the Effective Date. No termination for
convenience will be permitted after the first contract
year. If granted, any such termination shall be
effective only at the end of the then-current annual
contract period and is further conditioned on the
following:
(1) If the Customer is on a Revenue Share model:

Customer shall pay a Separation Fee equal to the
greater of: Fifty percent (50%) of the expected Gross
Billing revenue share payable to Company (based on
historical usage or Customer-provided budget
forecasts); or Fifty percent (50%) of the total annual
contract value as defined in the Order Form. If the
Customer is on a SaaS annual license model: No
refund will be issued for any prepaid annual fees. The
Separation Fee reflects a good-faith estimate of
Company’s reliance interest in entering into this
Agreement, including unrecovered implementation,
infrastructure, and service delivery costs. It is not a penalty.
(2) Full return of any Company-provided hardware in
materially functional condition, or reimbursement of
Company’s original cost of such hardware if not
returned or returned damaged; and
(3) Written certification by an authorized Customer
representative confirming that all use of the Company
Platform and Services has ceased as of the termination
effective date.

6.4. Termination for Non-Appropriation. Customer may
terminate this Agreement solely in the event that
sufficient funds are not appropriated by its governing
body to fulfill its payment obligations for the
upcoming fiscal year, and no other legally available
funds exist to continue this Agreement. Any such
termination shall be effective only at the end of the
then-current fiscal year and only upon all of the
following conditions being met: (a) At least thirty (30) days’ prior written notice to Company, upon
becoming aware that future funding will not be
appropriated; (b) Written certification by an
authorized financial officer of the Customer stating
that funding is not available and cannot be lawfully
reallocated or otherwise obtained to meet the
Customer’s obligations under this Agreement; (c)
Payment of all fees and amounts properly due for
Services rendered through the effective date of
termination; and (d) Confirmation that Customer is
not reallocating available funds to procure
substantially similar services from another vendor
during the upcoming fiscal year. Customer shall use
reasonable efforts to secure continued funding to
support the Agreement and shall promptly notify

9 Company of any funding risk that may affect ongoing
performance.

6.5. Post-Termination Obligations. If this Agreement is terminated for any reason, (a) Customer will pay to
Company any fees or other amounts that have accrued
prior to the effective date of the termination, including any applicable Separation Fee under Section 6.3, if
termination was for convenience (b) any and all
liabilities accrued prior to the effective date of the
termination will survive, and (c) Customer will
provide Company with a written certification signed
by an authorized Customer representative certifying
that all use of the Services and related Documentation
by Customer and its Users has been discontinued. All
definitions and the following provisions shall survive
termination or expiration of this Agreement: Sections
1, 2.6, 4.3, 5, 6.3, 6.4, 7, 10, and 12.

7. WARRANTY AND DISCLAIMER

7.1. Mutual Warranties. Each party represents and
warrants to the other that: (a) this Agreement has been duly executed and delivered and constitutes a valid
and binding agreement enforceable against such party
in accordance with its terms; and (b) no authorization
or approval from any third party is required in
connection with such party’s execution, delivery, or
performance of this Agreement.

7.2. Company Warranties. Company represents and
warrants that the Services will perform materially in
accordance with its Documentation, and will be
provided in a workmanlike manner consistent with
applicable laws. The foregoing warranty does not
apply to (a) any Services that have been used in a
manner other than as set forth in this Agreement, or
(b) any pre-release features, functionality, or beta
software services that Customer elects to use in the
beta phase of development. For any breach of the
Services warranty, Company will repair or replace
any nonconforming Services so that the affected
portion of the Services operates as warranted. If
Company is unable to do so, Customer may terminate
the Agreement and will be entitled to a refund of the
pre-paid, unused portion of the fees from the date of
the discovery of the defect. Customer must give
written notice of any claim under this warranty to
Company within 90 days of Customer discovering the
defect to receive such warranty remedies. This
Section 7.2 states Company’s sole and exclusive
liability, and Customer’s sole and exclusive remedy,
for the actual or alleged breach of warranty.

7.3. PCI Compliance. Company maintains compliance
with applicable Payment Card Industry Data Security
Standards (PCI DSS) for its role in processing
payments. All cardholder data is processed through
Stripe, Inc., a PCI DSS–validated service provider;
Company does not store or transmit cardholder data
on its own systems. Company will use commercially
reasonable efforts to maintain such compliance and
provide confirmation upon Customer’s reasonable
request.

7.4. Customer Warranties. Customer represents and
warrants to Company that: (a) it and its Authorized
Users will comply with all applicable laws in
connection with its obligations under this Agreement
and their use of the Services; and (b) it has provided
all notices to and obtained all necessary and sufficient rights, permissions, capacity, consents, and authority
to fully comply with its obligations under this
Agreement without violating applicable laws,
infringing, misappropriating, or otherwise diluting
any third-party rights (including intellectual property, publicity, privacy, or other proprietary rights), or
breaching any terms or conditions in any agreement
or privacy policies with a third party.

7.5. Disclaimer. EXCEPT FOR THE EXPRESS

REPRESENTATIONS AND WARRANTIES
STATED IN THIS SECTION 7, COMPANY

MAKES NO ADDITIONAL REPRESENTATION

OR WARRANTY OF ANY KIND WHETHER

EXPRESS, IMPLIED (EITHER IN FACT OR BY

OPERATION OF LAW), OR STATUTORY, AS TO
ANY MATTER WHATSOEVER. COMPANY

EXPRESSLY DISCLAIMS ALL IMPLIED

WARRANTIES OF MERCHANTABILITY,

FITNESS FOR A PARTICULAR PURPOSE,
QUALITY, ACCURACY, TITLE, AND NONINFRINGEMENT. COMPANY DOES NOT

WARRANT AGAINST INTERFERENCE WITH
THE ENJOYMENT OF THE SERVICES.

COMPANY DOES NOT WARRANT THAT THE

SERVICES ARE ERROR-FREE OR THAT

OPERATION OF THE SERVICES WILL BE
SECURE OR UNINTERRUPTED. COMPANY

DOES NOT WARRANT THAT ANY
INFORMATION PROVIDED THROUGH the

SERVICES IS ACCURATE OR COMPLETE OR

THAT ANY INFORMATION PROVIDED

THROUGH THE SERVICES WILL ALWAYS BE
AVAILABLE. COMPANY EXERCISES NO

CONTROL OVER AND EXPRESSLY DISCLAIMS

ANY LIABILITY ARISING OUT OF OR BASED
UPON THE RESULTS OF CUSTOMER’S USE OF
THE SERVICES.

8. INTELLECTUAL PROPERTY

INFRINGEMENT

8.1. Defense of Infringement Claims. Company will, at its expense, either defend Customer from or settle any

10 claim, proceeding, or suit brought by a third party
(“Claim”) against Customer alleging that Customer’s
use of the Services infringes or misappropriates any
patent, copyright, trade secret, trademark, or other
intellectual property right during the term of this
Agreement if: (a) Customer gives Company prompt
written notice of the Claim; (b) Customer grants
Company full and complete control over the defense
and settlement of the Claim; (c) Customer provides
assistance in connection with the defense and
settlement of the Claim as Company may reasonably
request; and (d) Customer complies with any
settlement or court order made in connection with the
Claim (e.g., relating to the future use of any infringing Services). Customer will not defend or settle any
Claim without Company’s prior written consent.

Customer will have the right to participate in the
defense of the Claim at its own expense and with
counsel of its own choosing, but Company will have
sole control over the defense and settlement of the
Claim.

8.2. Indemnification of Infringement Claims. Company
will indemnify Customer from and pay (a) all
damages, costs, and attorneys’ fees finally awarded
against Customer in any Claim under Section 8.1;
(b) all out-of-pocket costs (including reasonable
attorneys’ fees) reasonably incurred by Customer in
connection with the defense of a Claim under
Section 8.1 (other than attorneys’ fees and costs
incurred without Company’s consent after Company
has accepted defense of the Claim); and (c) all
amounts that Company agrees to pay to any third party
to settle any Claim under Section 8.1.

8.3. Exclusions from Obligations. Company will have no
obligation under this Section 8 for any infringement
or misappropriation to the extent that it arises out of or is based upon (a) use of the Services in combination with other products or services if such infringement or misappropriation would not have arisen but for such
combination; (b) the Services are provided to comply
with designs, requirements, or specifications required
by or provided by Customer, if the alleged
infringement or misappropriation would not have
arisen but for the compliance with such designs,
requirements, or specifications; (c) use of the Services by Customer or its Authorized Users for purposes not
intended or outside the scope of the license granted to Customer; (d) Customer’s or its Authorized Users’
failure to use the Services in accordance with
instructions provided by Company, if the
infringement or misappropriation would not have
occurred but for such failure; or (e) any modification
of the Services not made or authorized in writing by
Company where such infringement or
misappropriation would not have occurred absent
such modification.

8.4. Limited Remedy. This Section 8 states Company’s
sole and exclusive liability, and Customer’s sole and
exclusive remedy, for the actual or alleged
infringement or misappropriation of any third-party
intellectual property right by the Services.

9. CUSTOMER INDEMNIFICATION

9.1. Defense. Customer will defend Company from any
actual or threatened third party Claim arising out of or based upon the Customer Data, Customer’s or its
Authorized Users’ use of the Services, or Customer’s
or its Authorized Users’ breach of any of the
provisions of this Agreement if: (a) Company gives
Customer prompt written notice of the Claim;
(b) Company grants Customer full and complete
control over the defense and settlement of the Claim;
(c) Company provides assistance in connection with
the defense and settlement of the Claim as Customer
may reasonably request; and (d) Company complies
with any settlement or court order made in connection
with the Claim. Company will not defend or settle any
Claim without Customer’s prior written consent.

Company will have the right to participate in the
defense of the Claim at its own expense and with
counsel of its own choosing, but Customer will have
sole control over the defense and settlement of the
Claim.

10. LIMITATIONS OF LIABILITY

10.1 .Disclaimer of Indirect Damages.

NOTWITHSTANDING ANYTHING TO THE

CONTRARY CONTAINED IN THIS

AGREEMENT, NEITHER PARTY WILL, UNDER

ANY CIRCUMSTANCES, BE LIABLE TO THE

OTHER PARTY FOR CONSEQUENTIAL,

INCIDENTAL, SPECIAL, OR EXEMPLARY

DAMAGES ARISING OUT OF OR RELATED TO

THIS AGREEMENT, INCLUDING BUT NOT

LIMITED TO LOST PROFITS OR LOSS OF

BUSINESS, EVEN IF SUCH PARTY IS

APPRISED OF THE LIKELIHOOD OF SUCH
DAMAGES OCCURRING.

10.2 . Cap on Liability. UNDER NO CIRCUMSTANCES
WILL COMPANY’S TOTAL LIABILITY OF ALL

KINDS ARISING OUT OF OR RELATED TO

THIS AGREEMENT (INCLUDING BUT NOT

LIMITED TO WARRANTY CLAIMS),

REGARDLESS OF THE FORUM AND

REGARDLESS OF WHETHER ANY ACTION OR

CLAIM IS BASED ON CONTRACT, TORT, OR
OTHERWISE, EXCEED $10,000. THE

COMPANY RESERVES THE RIGHT TO

11 REEVALUTE THIS AMOUNT UPON
AGREEMENT RENEWAL DATES.

10.3 . Independent Allocations of Risk. EACH

PROVISION OF THIS AGREEMENT THAT

PROVIDES FOR A LIMITATION OF LIABILITY,

DISCLAIMER OF WARRANTIES, OR

EXCLUSION OF DAMAGES IS TO ALLOCATE

THE RISKS OF THIS AGREEMENT BETWEEN
THE PARTIES. THIS ALLOCATION IS

REFLECTED IN THE PRICING OFFERED BY

COMPANY TO CUSTOMER AND IS AN

ESSENTIAL ELEMENT OF THE BASIS OF THE
BARGAIN BETWEEN THE PARTIES. EACH OF

THESE PROVISIONS IS SEVERABLE AND

INDEPENDENT OF ALL OTHER PROVISIONS
OF THIS AGREEMENT. THE LIMITATIONS IN
THIS SECTION 10 WILL APPLY

NOTWITHSTANDING THE FAILURE OF

ESSENTIAL PURPOSE OF ANY LIMITED
REMEDY IN THIS AGREEMENT.

11. INSURANCE

11.1 . During performing services under this Agreement, Company agrees to maintain the following levels of
insurance: (a) Commercial General Liability of at
least $1,000,000; (b) Automobile Liability of at least
$1,000,000; (c) Professional Liability of at least
$2,000,000; and (d) Workers Compensation
complying with applicable statutory requirements.

Company will provide Customer with copies of
certificates of insurance upon written request.

12. GENERAL

12.1 Relationship. Company will be and act as an
independent contractor (and not as the agent or
representative of Customer) in the performance of
this Agreement.

12.2 . Publicity. Company may include Customer and its
trademarks in Company’s customer lists and
promotional materials but will cease further use at
Customer’s written request.

12.3 . Assignability. Neither party may assign its right, duties, and obligations under this Agreement without
the other party’s prior written consent, which consent
will not be unreasonably withheld or delayed, except
that Company may assign this Agreement without
Customer’s consent to a successor (including a
successor by way of merger, acquisition, sale of
assets, or operation of law) if the successor agrees to assume and fulfill all of the Company’s obligations
under this Agreement.

12.4 . Subcontractors. Company may utilize a
subcontractor or other third party to perform its duties under this Agreement so long as Company remains
responsible for all of its obligations under this
Agreement.

12.5 . Notices. Any notice required or permitted to be
given in accordance with this Agreement will be
effective if it is in writing and sent by (a) certified or registered mail, or insured courier, return receipt
requested, or (b) by email to the appropriate party at
the address set forth on the signature page of this
Agreement and with the appropriate postage affixed.

Either party may change its address for receipt of
notice by notice to the other party in accordance with
this Section 12.6. Notices are deemed given two
business days following the date of mailing or one
business day following delivery to a courier.

12.6 . Force Majeure. Neither party will be liable for, or be considered to be in breach of or default under this
Agreement on account of, any delay or failure to
perform as required by this Agreement as a result of
any cause or condition beyond its reasonable control,
so long as that party uses all commercially reasonable
efforts to avoid or remove the causes of nonperformance.

12.7 Cooperative Purchasing. As permitted by applicable law, Customer has authorized this Agreement for
cooperative procurement purposes. Other eligible
public agencies, including cities, counties, and state
agencies, may procure services directly from the
Company under this Agreement. The terms, scope,
and pricing for each such transaction may be adjusted
to reflect the specific operational, procurement, or
budgetary needs of the participating agency, subject
to mutual agreement between the Company and such
agency. Company expressly reserves the right to
revise pricing, implementation schedules, or legal
terms when entering into a separate agreement with
any participating public entity. Each participating
agency shall be solely responsible for its own
contract execution, compliance with applicable
procurement laws, acceptance and use of the
Services, and payment of any associated fees. Use of
this Agreement by other public agencies shall not
create any obligation or liability—financial or
otherwise—on the part of the originating Customer.

The Company shall include in any cooperative use
contract a clause indemnifying and holding harmless
the originating Customer from any claims, demands,
or liabilities arising out of such participation.

Company shall maintain a list of public entities
utilizing this Agreement and report aggregate annual
usage data upon request. Nothing herein guarantees
any usage by other public entities or establishes any
agency, joint venture, or employment relationship
between them and the originating Customer.

12 12.8 . Governing Law. This Agreement shall be governed by the laws of the Customer’s jurisdiction, and any
legal action concerning the provisions hereof shall be
brought in the courts located in the Customer’s
jurisdiction.

12.9 . Waiver. The waiver by either party of any breach of any provision of this Agreement does not waive any
other breach. The failure of any party to insist on
strict performance of any covenant or obligation in
accordance with this Agreement will not be a waiver
of such party’s right to demand strict compliance in
the future, nor will the same be construed as a
novation of this Agreement.

12.10 Severability; Counterparts. If any part of this
Agreement is found to be illegal, unenforceable, or
invalid, the remaining portions of this Agreement
will remain in full force and effect. If any material
limitation or restriction on the use of the Services
under this Agreement is found to be illegal,
unenforceable, or invalid, Customer’s right to use the
Services will immediately terminate. This Agreement
may be executed in any number of identical
counterparts, notwithstanding that the parties have
not signed the same counterpart, with the same effect
as if the parties had signed the same document. All
counterparts will be construed as and constitute the
same agreement. This Agreement may also be
executed and delivered by facsimile and such
execution and delivery will have the same force and
effect of an original document with original
signatures.

12.1. Entire Agreement. This Agreement, including all
applicable exhibits, is the final and complete
expression of the agreement between these parties
regarding Customer’s and its Users’ use of the
Services. This Agreement supersedes, and the terms
of this Agreement govern, all previous oral and
written communications regarding these matters, all
of which are merged into this Agreement. No
employee, agent, or other representative of Company
has any authority to bind Company with respect to
any statement, representation, warranty, or other
expression unless the same is specifically set forth in this Agreement. No usage of trade or other regular
practice or method of dealing between the parties
will be used to modify, interpret, supplement, or alter the terms of this Agreement. This Agreement may be
changed only by a written mutual agreement signed
by an authorized agent of both Parties. Company will
not be bound by, and specifically objects to, any
term, condition, or other provision that is different
from or in addition to this Agreement (whether or not
it would materially alter this Agreement) that is
proffered by Customer in any receipt, acceptance,
confirmation, correspondence, or otherwise, unless
Company specifically agrees to such provision in
writing and signed by an authorized agent of
Company.

13 EXHIBIT A

HARDWARE TERMS
The Company and Customer will collaborate to determine the quantity and specifications of hardware required to support the Customer’s use of the Company Platform, including but not limited to barcode scanners, self-service kiosks, and physical credit card readers (the “Hardware”). Final Hardware requirements, including quantities, models, locations, and applicable fees, will be defined and agreed upon in the Order Form or a mutually executed amendment referencing this Exhibit.

Unless otherwise specified in the Order Form:
o The Company will source, configure, and ship the Hardware; o Any applicable Hardware fees will be set forth in the Order Form; o Title to Hardware for which the Customer pays a listed fee will transfer to the Customer upon delivery and full payment;
o Hardware provided at no cost remains the property of the Company and must be returned in materially functional condition upon request or termination.

The Company may provide additional Hardware during the Term if jointly agreed in writing based on operational need or expansion of Services. Any such additions will be governed by this Exhibit and documented via an updated Order Form or written addendum.

EXHIBIT B

MAINTENANCE AND SUPPORT SERVICES
The Customer’s use of the Services is subject to the Company’s standard Maintenance and Support Terms, which are incorporated by reference and available at: https://www.kaizenlabs.co/legal/exhibit-bmaintenance-services/.

These terms may be updated by the Company from time to time to reflect changes in service levels, support channels, or response times. Any such updates will not materially reduce the level of support provided during the then-current Term without prior written notice to Customer. The version of Exhibit B in effect as of the Effective Date of the applicable Order Form will govern unless otherwise agreed in writing.

AGENDA REPORT
MEETING DATE: November 11, 2025
TO: Mayor and Members of the City Council
FROM: Brian Villalobos, City Manager
SUBJECT: Amendments to the City of Duarte City Council and Employee Expense Reimbursement Policies
RECOMMENDATION: Staff recommends that the City Council amend the Expense Reimbursement and Employee Expense Reimbursement Policies FISCAL IMPACT: There is no fiscal impact associated with this item

BACKGROUND
The City of Duarte currently has a reimbursement policy related to expenses incurred by Councilmembers and Employees as they carry out their official duties (“Expense Reimbursement Policy”). There have been requests to update sections within the existing policy. The updated Expense Reimbursement Policies would allow the City Council to clarify the parameters of what expenses may be reimbursed by the City pursuant to existing law and provide greater detail regarding the process for reimbursement as well as ramifications for violations of the policy.

DISCUSSION/ANALYSIS
The amended Expense Reimbursement Policy (applicable to the City Council only) changes the time required to submit Expense Reimbursement forms from thirty (30) days to ninety (90) days.

With the exception of any expenses incurred in the months of May or June, which must be submitted by July 31 in order to be included in the current fiscal year.

Additional changes to the Expense Reimbursement Policy and the Employee Expense Reimbursement Policy include an amendment to the daily meal reimbursement total to align with the U.S. General Services Administration’s Meal and Incidental Expense per diem (GSA M&IE rates). The attached meal reimbursement city survey shows that several surrounding cities have adopted the proposed GSA M&IE rates of $22.00 for breakfast, $23.00 for lunch, and $36.00 for dinner for a total of $81 per day.

Finally, the amended Expense Reimbursement Policy and Employee Expense Reimbursement Policy reduces the number of miles requiring prior City Council approval for overnight lodging from fifty (50) to thirty (30) miles.

Agenda Item: 13.A.

2 RECOMMENDATION
Staff recommends that the City Council amend the Expense Reimbursement and Employee Expense Reimbursement Policies.

FISCAL IMPACT
There is no fiscal impact associated with this item.

ATTACHMENTS
A. Expense Reimbursement Policy
B. Employee Expense Reimbursement Policy
C. Meal Reimbursement City Survey
Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

CITY OF DUARTE

EMPLOYEE REIMBURSEMENT FOR EXPENSES
POLICY

1. PURPOSE
To define the general policy and procedures of the City of Duarte regarding City Employee reimbursement for expenses incurred while performing City business or representing the City of Duarte.

2. GENERAL POLICY STATEMENT
A. All expenditures must be reasonable, actual, authorized, and necessary for the substantial benefit to the City of Duarte. Such benefits include:

1. The opportunity to discuss the community's concerns with government officials;

2. Participating in regional, state and national organizations whose activities affect the City of Duarte;

3. Attending educational seminars designed to improve individuals' skill and information levels; and

4. Promoting public service at city sponsored events.

B. City funds, equipment, supplies (including letterhead), and staff time must only be used for authorized City business. Expenses incurred in connection with the following types of activities generally constitute authorized expenses, as long as the other requirements of this policy are met:

1. Communicating with representatives of regional, state and national government on City adopted policy positions;

2. Attending educational seminars designed to improve individuals' skill, networking, and information levels;

3. Participating in regional, state and national organizations whose activities inform or affect the City's interests; and

4. Attending City events
C. All other expenditures require prior approval by the City Manager.

D. International travel expenses also require prior City Council approval.

E. Examples of personal expenses that the City will NOT reimburse include, but are not limited to:

1. The personal portion of any trip;

2. Political contributions or events;

3. Family expenses, including partner's expenses when accompanying individual on agency-related business, as well as children- or pet-related expenses;

4. Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf related expenses), or other cultural events;

5. Personal automobile expenses apart from the pro-rata share of such expenses attributed to City-related activities; and

6. Personal losses incurred while on City business.

Any questions regarding the propriety of a particular type of expense should be resolved by the City Manager before the expense is incurred.

3. REVIEW AND APPROVAL AUTHORITY
The City Manager or his/her designee is responsible for the specific review of all advance and expense reimbursement requests to assure adherence to this Policy. As a result, all expense reimbursement forms should be submitted to the City Manager or his/her designee for review and final approval, before they are submitted to Finance for processing.

4. ADVANCES
A. Individuals attending meetings or traveling on official City business may request the advance of funds for conference registration, meals, lodging, travel expenses, and other reimbursable expenses.

B. Requests for advances must be signed by the City Manager or his/her designee and submitted to Finance prior to the date needed according to the Warrant Calendar. The City Manager may waive the time constraint if deemed necessary. The request for the advance should be submitted in writing on an Advance Expense Request form and include the following information:

1. The purpose of the expenditure(s);

2. The benefits of such expenditure to the residents of City;

3. The anticipated amount of the expenditure(s) (for example, hotel rates, meal costs, and transportation expenses); and

4. The dates of the expenditure(s).

C. An expense report and receipts documenting how the advance was used in compliance with this policy, along with any unused advance, must be returned to the City within thirty (30) days of the individual's return. Inability to provide such documentation within 30 days of an expense being incurred or return from travel will result in the expense being borne by the individual.

5. MEALS AND BUSINESS MEETINGS
A. Reimbursable meals or business meeting expenses must be incurred under conditions conducive to, and during, substantially City-related discussion. Whenever meals are hosted for an event or conference, or otherwise made available, no other individual meal expenses are reimbursable.

B. Meals merely incidental to activities occurring in or about the City of Duarte are not reimbursable.

C. Meal reimbursement shall be based on the actual charge and itemized receipts are required.

The maximum allowable meal and beverage reimbursement is $22.00$12.00 per person for breakfast, $23.00$18.00 per person for lunch, and $36.00$35.00 per person for dinner ($81$65 daily total). The City will not pay for alcohol expenses.

6. TRAVEL
The City will reimburse individuals for all reasonable, actual, and necessary expenses while traveling on approved City business pursuant to the specific criteria below. In general, the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements must be used, using the most direct and time-efficient route.

A. Airfare. Airfares should be via the most economical means as possible in accordance with this policy. A screenshot of the flight choices such as www.google.com/flights or a comparable search engine shall be submitted with reimbursement documentation from the time the flight purchase was made, to indicate that it was indeed the most economical option.

B. Automobile. When two or more persons attend the same function and utilize their personal automobile(s), they are expected, whenever practicable, to pool transportation.

Automobile mileage is reimbursed at Internal Revenue Service rates presently in effect (see www.irs.gov) or allowable airfare, whichever is less. These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle. This amount does not include bridge and road tolls, which are also reimbursable with receipts. Please note that mileage reimbursement does not apply to car rentals. See section C . for car rental reimbursements.

C. Car Rental. Rental rates that are equal or less than those available through the City’s Enterprise Rental Car Discount Program shall be considered the most economical and reasonable for purposes of reimbursement under this policy. Mileage reimbursement rates will not be paid for rental vehicles; only the cost of car rental and any receipted fuel expenses.

D. Ubers/Taxis/Shuttles. Ubers, taxis or shuttles fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline and parking combined, or when such transportation is necessary for time-efficiency.

E. Lodging. The reasonable cost of accommodations incurred on an approved trip is reimbursable. If the event is thirtyfifty (30)(50) miles or less from the City, no overnight accommodations will be allowed without prior City Council approval. i. Conferences/Meetings. If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking. If the group rate is not available, see next section. ii. Other Lodging. Travelers must request government rates, when available. Lodging rates that are equal or less to government rates are presumed to be reasonable and hence reimbursable for purposes of this policy. In the event that government rates are not available at a given time or in a given area, lodging rates that do not exceed $250 per night are presumed reasonable and hence reimbursable.

B. Internet. Individuals will be reimbursed for Internet access connection and/or usage fees away from home, not to exceed $15.00 per day, if internet access is necessary for City-related business.

C. Other. Baggage handling fees up to the industry standard cost per bag and gratuities of up to 15 percent will be reimbursed. Expenses, which qualify to receive reimbursement from another agency, are not reimbursable.

D. All Expenses must be itemized, explained fully, and supported with receipts for amounts in excess of twenty dollars ($20.00). Amounts of less than twenty dollars can be submitted without a receipt, but with a written explanation.

7. MEMBERSHIPS
Dues and related expenses for individual memberships in organizations are reimbursable only when such memberships provide a specific benefit to the City, and with prior approval of the City Manager.

8. OTHER
All other expenses must be itemized and explained as to the cost/benefit relationship to the specific events, functions, or meetings. Reimbursement of overnight travel expenses for spouses/guests is not authorized under any circumstances. Please note that using City funds, cash advances or other lines of credit for expenses not qualified under this policy is strictly prohibited, even when those funds are reimbursed. For example, City funds are NOT to be used for the advance payment of airline tickets for a spouse even when later reimbursed to the City. See Section 2 for a list of expenses that are prohibited from using City funds.

9. FILING EXPENSE REPORTS
A. All cash advance expenditures and expense reimbursement requests must be submitted on an expense report form provided by the City. This form shall include the following advisory:

All expenses reported on this form must comply with the City's policies relating to expenses and use of public resources. The information submitted on this form is a public record. Penalties for misusing public resources and violating the City's policies include loss of reimbursement privileges, restitution, civil and criminal penalties as well as additional income tax liability.

B. City Expense Report forms, required to support any requests for cash advance expenditures or expense reimbursements, shall be submitted by the individuals within ninety (90)30 days of an expense being incurred or return from travel (whichever is later), accompanied by receipts documenting each expense. With the exception of any expenses incurred in the months of May or June, which must be submitted by July 31 in order to be included in the current fiscal year. Forms must be submitted and approved by the City Manager or his/her designee. Only those expenses approved by the City Manager or his/her shall be included in the next warrant register for payment.

C. All supporting receipts must be documented to identify the amount, place, purpose, participants, and benefit to the City and must be attached to the Expense Report. Absent a receipt, a complete explanation must be attached to the Expense Report of such undocumented expenses. Inability to provide such documentation or to submit a Expense Report within 30 days of an expense being incurred or return from travel will result in the expense being borne by the individual.

D. A complete reconciliation of any prepaid and advanced funds must be provided, together with a repayment to the City of any unused advance funds. Before a cash advance is allowed, any previous cash advance must be accounted for, either with cash or receipts totaling said cash advance.

CITY OF DUARTE

EMPLOYEE REIMBURSEMENT FOR EXPENSES
POLICY

1. PURPOSE
To define the general policy and procedures of the City of Duarte regarding City Employee reimbursement for expenses incurred while performing City business or representing the City of Duarte.

2. GENERAL POLICY STATEMENT
A. All expenditures must be reasonable, actual, authorized, and necessary for the substantial benefit to the City of Duarte. Such benefits include:

1. The opportunity to discuss the community's concerns with government officials;

2. Participating in regional, state and national organizations whose activities affect the City of Duarte;

3. Attending educational seminars designed to improve individuals' skill and information levels; and

4. Promoting public service at city sponsored events.

B. City funds, equipment, supplies (including letterhead), and staff time must only be used for authorized City business. Expenses incurred in connection with the following types of activities generally constitute authorized expenses, as long as the other requirements of this policy are met:

1. Communicating with representatives of regional, state and national government on City adopted policy positions;

2. Attending educational seminars designed to improve individuals' skill, networking, and information levels;

3. Participating in regional, state and national organizations whose activities inform or affect the City's interests; and

4. Attending City events
C. All other expenditures require prior approval by the City Manager.

D. International travel expenses also require prior City Council approval.

E. Examples of personal expenses that the City will NOT reimburse include, but are not limited to:

1. The personal portion of any trip;

2. Political contributions or events;

3. Family expenses, including partner's expenses when accompanying individual on agency-related business, as well as children- or pet-related expenses;

4. Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf related expenses), or other cultural events;

5. Personal automobile expenses apart from the pro-rata share of such expenses attributed to City-related activities; and

6. Personal losses incurred while on City business.

Any questions regarding the propriety of a particular type of expense should be resolved by the City Manager before the expense is incurred.

3. REVIEW AND APPROVAL AUTHORITY
The City Manager or his/her designee is responsible for the specific review of all advance and expense reimbursement requests to assure adherence to this Policy. As a result, all expense reimbursement forms should be submitted to the City Manager or his/her designee for review and final approval, before they are submitted to Finance for processing.

4. ADVANCES
A. Individuals attending meetings or traveling on official City business may request the advance of funds for conference registration, meals, lodging, travel expenses, and other reimbursable expenses.

B. Requests for advances must be signed by the City Manager or his/her designee and submitted to Finance prior to the date needed according to the Warrant Calendar. The City Manager may waive the time constraint if deemed necessary. The request for the advance should be submitted in writing on an Advance Expense Request form and include the following information:

1. The purpose of the expenditure(s);

2. The benefits of such expenditure to the residents of City;

3. The anticipated amount of the expenditure(s) (for example, hotel rates, meal costs, and transportation expenses); and

4. The dates of the expenditure(s).

C. An expense report and receipts documenting how the advance was used in compliance with this policy, along with any unused advance, must be returned to the City within thirty (30) days of the individual's return. Inability to provide such documentation within 30 days of an expense being incurred or return from travel will result in the expense being borne by the individual.

5. MEALS AND BUSINESS MEETINGS
A. Reimbursable meals or business meeting expenses must be incurred under conditions conducive to, and during, substantially City-related discussion. Whenever meals are hosted for an event or conference, or otherwise made available, no other individual meal expenses are reimbursable.

B. Meals merely incidental to activities occurring in or about the City of Duarte are not reimbursable.

C. Meal reimbursement shall be based on the actual charge and itemized receipts are required.

The maximum allowable meal and beverage reimbursement is $22.00$12.00 per person for breakfast, $23.00$18.00 per person for lunch, and $36.00$35.00 per person for dinner ($81$65 daily total). The City will not pay for alcohol expenses.

6. TRAVEL

The City will reimburse individuals for all reasonable, actual, and necessary expenses while traveling on approved City business pursuant to the specific criteria below. In general, the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements must be used, using the most direct and time-efficient route.

A. Airfare. Airfares should be via the most economical means as possible in accordance with this policy. A screenshot of the flight choices such as www.google.com/flights or a comparable search engine shall be submitted with reimbursement documentation from the time the flight purchase was made, to indicate that it was indeed the most economical option.

B. Automobile. When two or more persons attend the same function and utilize their personal automobile(s), they are expected, whenever practicable, to pool transportation.

Automobile mileage is reimbursed at Internal Revenue Service rates presently in effect (see www.irs.gov) or allowable airfare, whichever is less. These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle. This amount does not include bridge and road tolls, which are also reimbursable with receipts. Please note that mileage reimbursement does not apply to car rentals. See section C . for car rental reimbursements.

C. Car Rental. Rental rates that are equal or less than those available through the City’s Enterprise Rental Car Discount Program shall be considered the most economical and reasonable for purposes of reimbursement under this policy. Mileage reimbursement rates will not be paid for rental vehicles; only the cost of car rental and any receipted fuel expenses.

D. Ubers/Taxis/Shuttles. Ubers, taxis or shuttles fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline and parking combined, or when such transportation is necessary for time-efficiency.

E. Lodging. The reasonable cost of accommodations incurred on an approved trip is reimbursable. If the event is thirty (30)fifty (50) miles or less from the City, no overnight accommodations will be allowed without prior City Council approval. i. Conferences/Meetings. If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking. If the group rate is not available, see next section. ii. Other Lodging. Travelers must request government rates, when available. Lodging rates that are equal or less to government rates are presumed to be reasonable and hence reimbursable for purposes of this policy. In the event that government rates are not available at a given time or in a given area, lodging rates that do not exceed $250 per night are presumed reasonable and hence reimbursable.

B. Internet. Individuals will be reimbursed for Internet access connection and/or usage fees away from home, not to exceed $15.00 per day, if internet access is necessary for City-related business.

C. Other. Baggage handling fees up to the industry standard cost per bag and gratuities of up to 15 percent will be reimbursed. Expenses, which qualify to receive reimbursement from another agency, are not reimbursable.

D. All Expenses must be itemized, explained fully, and supported with receipts for amounts in excess of twenty dollars ($20.00). Amounts of less than twenty dollars can be submitted without a receipt, but with a written explanation.

7. MEMBERSHIPS
Dues and related expenses for individual memberships in organizations are reimbursable only

when such memberships provide a specific benefit to the City, and with prior approval of the City Manager.

8. OTHER
All other expenses must be itemized and explained as to the cost/benefit relationship to the specific events, functions, or meetings. Reimbursement of overnight travel expenses for spouses/guests is not authorized under any circumstances. Please note that using City funds, cash advances or other lines of credit for expenses not qualified under this policy is strictly prohibited, even when those funds are reimbursed. For example, City funds are NOT to be used for the advance payment of airline tickets for a spouse even when later reimbursed to the City. See Section 2 for a list of expenses that are prohibited from using City funds.

9. FILING EXPENSE REPORTS
A. All cash advance expenditures and expense reimbursement requests must be submitted on an expense report form provided by the City. This form shall include the following advisory:

All expenses reported on this form must comply with the City's policies relating to expenses and use of public resources. The information submitted on this form is a public record. Penalties for misusing public resources and violating the City's policies include loss of reimbursement privileges, restitution, civil and criminal penalties as well as additional income tax liability.

B. City Expense Report forms, required to support any requests for cash advance expenditures or expense reimbursements, shall be submitted by the individuals within 30 days of an expense being incurred or return from travel (whichever is later), accompanied by receipts documenting each expense. Forms must be submitted and approved by the City Manager or his/her designee. Only those expenses approved by the City Manager or his/her shall be included in the next warrant register for payment.

C. All supporting receipts must be documented to identify the amount, place, purpose, participants, and benefit to the City and must be attached to the Expense Report. Absent a receipt, a complete explanation must be attached to the Expense Report of such undocumented expenses. Inability to provide such documentation or to submit a Expense Report within 30 days of an expense being incurred or return from travel will result in the expense being borne by the individual.

D. A complete reconciliation of any prepaid and advanced funds must be provided, together with a repayment to the City of any unused advance funds. Before a cash advance is allowed, any previous cash advance must be accounted for, either with cash or receipts totaling said cash advance.

City
Reimbursement
Breakdown (per day)
Reimbursement
Total (per day)
Notes
Duarte
• Breakfast = $12
• Lunch = $18
• Dinner = $35
$65
Arcadia
• Breakfast = $22
• Lunch = $23
• Dinner = $36
$81
• Rates based on M&IE
rates by the GSA
• A reduced rate of
75% of the daily per
diem allowance is
applied to the first and
last days of travel
Azusa
• Breakfast = $22
• Lunch = $23
• Dinner = $36
$81
Rates based on M&IE
rates by the GSA
Irwindale
• Breakfast = $22
• Lunch = $23
• Dinner = $36
$81
• They want to update
their rates to this in
2026
• Claim that we're using
old GSA rates just like
them
Pomona
• Breakfast = $22
• Lunch = $23
• Dinner = $36
$81
Rates based on M&IE
rates by the GSA
South Pasadena
• Breakfast = $22
• Lunch = $23
• Dinner = $36
$81
Rates based on M&IE
rates by the GSA
West Covina
• Breakfast = $22
• Lunch = $23
• Dinner = $36
$81
• Rates based on M&IE
rates by the GSA
• Info from Council
Reimbursement Policy

AGENDA REPORT
MEETING DATE: November 11, 2025
TO: Mayor and Members of the City Council
FROM: Brian Villalobos, City Manager
BY: Andres Rangel, Assistant to the City Manager
SUBJECT: Establishment of an Ad Hoc Committee to Review and Make Recommendations Relating to the 2028 Los Angeles Summer Olympics and 2026 FIFA World Cup
RECOMMENDATION: It is recommended that the City Council adopt a Resolution of the City Council of the City of Duarte, California, establishing an Ad Hoc Committee to identify and make recommendations relating to activating the City for the 2028 Los Angeles Summer Olympics and 2026 FIFA World Cup
FISCAL IMPACT: There is no fiscal impact associated with approving this item

BACKGROUND AND DISCUSSION
At its October 14, 2025 Regular City Council Meeting, the City Council requested that staff explore opportunities to activate the City for the 2028 Los Angeles Summer Olympics (“Olympics”). At the October 25th Regular City Council Meeting, staff recommended the formation of an Olympics Ad Hoc Committee to explore opportunities to activate the City in preparation for the upcoming Summer Olympics. The City Council directed staff to expand the scope of the Committee to include exploring ways to activate the City for the 2026 FIFA World Cup (“World Cup”).

The City Council previously approved Ordinance No. 931, establishing Chapter 2.31 of the Duarte Municipal Code, which authorizes the City Council to form ad hoc committees. Due to the City’s desire to explore opportunities that activate City spaces in ways that generate public, awareness, excitement, and engagement for the upcoming Olympics and World Cup, the City Council is being presented with a resolution to establish an ad hoc relating to both these upcoming global events.

Ad hoc committees are time-limited, established for a specific purpose, and not subject to the Brown Act. Once an ad hoc committee’s purpose has been achieved, it is disbanded. Generally ad hoc committees do not operate for longer than one year. If an ad hoc committee continues to Agenda Item: 13.B.

2 operate for an extended period of time, it is often converted into a standing committee, which must meet the requirements of the Brown Act and the Political Reform Act.

Ad hoc committees provide flexibility while giving committee members an opportunity to delve deeply into policy issues and make recommendations to the City Council as a whole. The attached resolution provides the reasons for the creation of the ad hoc committee relating to the Olympics and World Cup as well as the structure of the ad hoc committee.

RECOMMENDATION
It is recommended that the City Council adopt a Resolution of the City Council of the City of Duarte, California, establishing an Ad Hoc Committee to identify and make recommendations relating to activating the City for the 2028 Los Angeles Summer Olympics and 2026 FIFA World Cup.

FISCAL IMPACT
There is no fiscal year impact associated with approving this item.

ATTACHMENTS
A. Resolution No. 25-28
Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

RESOLUTION NO. 25-28

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUARTE,

CALIFORNIA, ESTABLISHING AN AD HOC COMMITTEE TO

IDENTIFY AND MAKE RECOMMENDATIONS RELATING TO
ACTIVATING THE CITY FOR THE 2028 LOS ANGELES SUMMER
OLYMPICS AND 2026 FIFA WORLD CUP
WHEREAS, City of Duarte Ordinance No. 913 established Chapter 2.31 of the Duarte Municipal Code to allow for the formation of ad hoc committees at the pleasure of the City Council; and
WHEREAS, City of Duarte Ordinance No. 918 amended Chapter 2.31.070 to give the City Council flexibility regarding the number of members of an ad hoc committee; and WHEREAS, the City of Duarte seeks to create opportunities for Duarte residents and businesses to celebrate the 2028 Los Angeles Olympics and Paralympics (“Olympics”) and 2026 FIFA World Cup (“World Cup”) by exploring opportunities to activate City spaces in ways that generate public awareness, excitement, and engagement; and WHEREAS, the City Council wishes to establish an Ad Hoc Committee to identify, review, and make recommendations of potential initiatives and programs related to the Olympics and World Cup to the City Council for approval; and
WHEREAS, a World Cup and Olympics Ad Hoc Committee would provide for flexibility in meeting times and through vetting of a variety of potential projects prior to consideration by the full City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DUARTE,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated in full herein.

SECTION 2. The City of Duarte World Cup and Olympics Ad Hoc Committee (“Global Games Ad Hoc Committee”) shall be established with members nominated by the City Council and appointed by a majority vote of the City Council. The Global Games Ad Hoc Committee shall consist of no more than three (3) Councilmembers, but may consist of any number of City stakeholders needed to successfully coordinate programs and initiatives.

SECTION 3. The Global Games Ad Hoc Committee shall be established for a period of one (1) year from the date that a quorum of the committee is appointed in order to identify, review, and recommend projects and initiatives related to the upcoming World Cup and Olympics for full City Council approval, or until final approval of such project or initiative by the City Council has taken place, whichever is sooner.

SECTION 4. Participation on the Global Games Ad Hoc Committee shall be on a volunteer basis.

SECTION 5. The City Manager shall ensure adequate staffing is provided for the Global Games Ad Hoc Committee to carry out its purpose, shall return to the City Council for budget appropriations as necessary to fund the activities of the Committee, and shall ensure compliance with Duarte Municipal Code section 2.31.

SECTION 6. The City Manager, or their designee, shall be the primary staff liaison for the Global Games Ad Hoc Committee.

SECTION 7. The Global Games Ad Hoc Committee shall provide quarterly reports relating to the Committee’s activities for receipt and file by the City Council.

PASSED, APPROVED, AND ADOPTED this 11th day of November 2025.

Cesar A. Garcia
Mayor
APPROVED AS TO FORM:

Thai Viet Phan
City Attorney
ATTEST:

Frances Jimenez
City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF DUARTE )
I, Frances Jimenez, City Clerk of the City of Duarte, California, do hereby certify that the foregoing Resolution No. 25-28 was duly passed, approved, and adopted by the City Council of the City of Duarte at a regular meeting thereof, held on the 11th day of November 2025, by the following vote of the Council:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:

Frances Jimenez
City Clerk

AGENDA REPORT
1 MEETING DATE: November 11, 2025
TO: Mayor and Members of the City Council
FROM: Brian Villalobos, City Manager
BY: Albert Nuñez, Management Analyst
SUBJECT: City Councilmember Speaking Time Limits
RECOMMENDATION: Staff recommends that the City Council discuss and consider findings made by staff regarding time limits on City Councilmember comments and discussion during City Council meetings
FISCAL IMPACT: There is no fiscal impact associated with this item

BACKGROUND
At the regular City Council meeting held on October 14, 2025, Councilmember Margaret Finlay requested that City staff gather information on whether other cities limit the amount of time a Councilmember may speak during City Council meetings. In response, staff conducted outreach to several Southern California cities to identify existing policies, resolutions, or practices related to time limits for Councilmember comments/reports or discussion on agenda items.

Additionally, this item was brought before the City Council at the regularly scheduled meeting held on October 28, 2025. The City Council tabled this item until the November 11, 2025, meeting for further discussion and direction to staff.

DISCUSSION/ANALYSIS
Based on the information collected, there is no uniform approach among cities regarding time limits for City Councilmember remarks. Some cities establish specific time limits for the Council Comments portion of the meeting, while others apply time limits throughout the agenda. In all cases identified, the time limits are enforced by the presiding officer to ensure orderly and efficient meetings.

The table below summarizes the findings:

City Time Limit Only Council
Comments/Reports Additional Notes
Cudahy 3 Minutes Yes ––
Glendale Varies No
• Initial comments: 5 minutes
• Subsequent comments: 3 minutes
• No limit on the number of rounds
Hawthorne 10 Minutes Yes ––
Agenda Item: 13.C.

2 Inglewood Varies No
• Council initiatives: 10 minutes
• Closing remarks: 3 minutes
• Other portions of the agenda: 5
minutes
Long Beach 5 Minutes No
• May speak an unlimited number of
times on any debatable motion, up to
5 minutes each time
Santa Ana 3 Minutes No
• 3-minute limit per speaking turn
unless granted additional time
• Another 3 minutes at end of
meeting
South
Pasadena 3 Minutes Yes ––
Westminster 5 Minutes Yes
• Councilmembers may not be
interrupted during their 5 minutes,
except by the presiding officer or as
allowed under Robert’s Rules of
Order
Overall, most cities with established time limits restrict speaking time to three (3) to five (5) minutes per Councilmember, with discretion for the Mayor or presiding officer to grant additional time. Cities without section-specific limits typically manage discussion through meeting decorum or procedural rules.

Should the City Council wish to establish similar time limits, direction may be provided to staff to come back at a future City Council meeting with a recommended action.

RECOMMENDATION
Staff recommends that the City Council discuss and consider findings made by staff regarding time limits on City Councilmember comments and discussion during City Council meetings.

FISCAL IMPACT
There is no fiscal impact associated with this item.

Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

AGENDA REPORT
MEETING DATE: November 11, 2025
TO: Mayor and Members of the City Council
FROM: Brian Villalobos, City Manager
BY: Andres Rangel, Assistant to the City Manager
SUBJECT: Adoption of the Duarte Ten Year Strategic Plan RECOMMENDATION: It is recommended that the City Council adopt the Duarte 2035 Ten Year Strategic Plan
FISCAL IMPACT: Proposed budgets for the upcoming fiscal years will include the funding allocation of resources needed to implement the activities and projects identified in the Strategic Plan

BACKGROUND
On February 11, 2025, the City awarded a contract to MIG Inc. to develop its Duarte 2035 Ten Year Strategic Plan (“Strategic Plan”). The planning process took place between March through September and consisted of the strategic planning team engaging with community members, the City Council, and City department leaders to provide input regarding City strengths, challenges, and goals it anticipates in the next ten years. Engagement for the development of the Strategic Plan included the following:

City Council
• One one-on-one phone interviews with City Councilmembers • Two City Council Workshops
City Staff
• Staff surveys
• Staff leadership meeting
Community
• Three community pop-up events
• Community surveys
• City Commission Presentations
Agenda Item: 13.D.

2 DISCUSSION/ANALYSIS
The Strategic Plan serves as the City’s roadmap for the next ten years. In addition to memorializing the City’s mission, vision, and community values, the Plan also identifies seven goals reflective of the input that was received during the community engagement portion of the process. The seven identified goals are the following:

Goal Description
Economic Development and Activation Develop Duarte with a vibrant Town Center and activated commercial corridors that have
thriving and diverse businesses.

Engagement, Outreach, and Communication Ensure effective engagement and communication between residents, community
groups, and City staff to maintain Duarte’s
legacy and identity as a community-oriented,
inclusive, and welcoming City.

Community Safety Ensure Duarte will continue to be a safe community for all who live, work and play
here.

Financial Sustainability Maintain a fiscally solvent local government with diverse revenue streams for long-term
financial health.

Organizational Excellence Build upon our strong internal organization to support staff, encourage growth opportunities,
and expand professional development for
employees.

Community Vitality Continue to provide exceptional programs and services which engage and support all
members of our diverse community.

Infrastructure and Beautification Enhance our infrastructure and public spaces to support a vibrant and healthy community.

Moreover, associated with each goal are action items staff recommends are needed to complete each goal, along with a timeline of when each action item should be completed within the scope of the Plan, as well as identifying the lead department to ensure the item is completed.

Upon implementation, the City will track completion progress through various channels such as an online dashboard that will be available online for public view, monthly City Manager progress reports to City Council, and an annual reassessment of the Plan to ensure that goals are still relevant to Duarte.

RECOMMENDATION
It is recommended that the City Council adopt the Duarte 2035 Ten Year Strategic Plan.

FISCAL IMPACT
Proposed budgets for the upcoming fiscal years will include the funding allocation of resources needed to implement the activities and projects identified in the Strategic Plan.

3 ATTACHMENTS
A. Draft Ten Year Strategic Plan
Fiscal Review: Reviewed and Approved:

Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services

City of Duarte
2035

STRATEGIC
PLAN

CITY OF DUARTE • 2035 STRATEGIC PLAN 1

LETTER FROM THE CITY COUNCIL
City of Duarte, California
Dear Duarte Residents,
It is our pleasure to present the Duarte 2035 Strategic Plan, our roadmap that will guide Duarte for the next ten years. The Strategic Plan was composed of extensive input from community stakeholders, Duarte residents and staff, and community groups to ensure that we strive for a unifying vision that captures what makes Duarte an incredible place to live!
The City has made incredible progress in recent years. This Plan memorializes these accomplishments and provides a road map to build off them through seven identified goals: Economic Development and Activation, Engagement, Outreach, and Communication, Community Safety, Financial Sustainability, Organizational Excellence, Community Vitality, and Infrastructure and Beautification. We believe that following this framework will help ensure a thriving, inclusive community, fit to address the needs of our diverse community for the next ten years.

To ensure an accurate measurement of the community’s pulse, we conducted a comprehensive outreach strategy, which included thorough discussions with the City Council, engaging with the public at various community events, soliciting input through community and city staff surveys, and conducting multiple Strategic Plan workshops. Our emphasis on conducting extensive community outreach makes one thing clear:

This is our Plan!
Moving forward, we remind everyone that this Plan is a living document. We will continuously assess our goals and strategies to ensure that they are still responsive to the needs of the community. We look forward to accomplishing the goals set in this Plan. Together, we will work toward a stronger, brighter Duarte.

Sincerely,
Cesar A. Garcia
Mayor
District 6
Tera Martin
Del Campo
Mayor Pro Tem
District 4
Margaret Finlay
Councilmember
District 1
Martin Calderon
Councilmember
District 2
Vinh Truong
Councilmember
District 3
Sam Kang
Councilmember
District 5
Toney Lewis
Councilmember
District 7

CITY OF DUARTE • 2035 STRATEGIC PLAN 2

OVERVIEW
From March to September 2025, the Strategic Planning team met and engaged with community members, the City Council, and City department leaders to craft this Strategic Plan. The planning process included four phases:

PHASE 1:

Citywide Visioning
The City defined its shared outcomes and identified priorities for the future through City Council interviews and workshop, staff and community questionnaire, community pop-ups, and staff leadership meetings.

PHASE 2:

Framework and Strategies
The City captured the community’s vision and values through input from City Council, commissions, City staff, and residents. This was achieved through another City Council workshop and City staff leadership meetings.

PHASE 3:

Final Strategic Plan
The City developed goals, strategies, and actions to address the vision, values, and priorities into the Strategic Plan. This was finalized through city staff and leadership meetings as well as City Council review and approval.

PHASE 4:

Implementation
The City developed an implementation dashboard to guide ongoing work that achieves the Strategic Plan goals, with metrics to evaluate activities and serve as milestones to track success. This will be done through future City department meetings and City Council updates.

PLANNING PROCESS

CITY OF DUARTE • 2035 STRATEGIC PLAN 3

ENGAGEMENT
Convening in early 2025, City Councilmembers identified a set of emerging issues, concerns, and opportunities
that the City of Duarte could address through the
Strategic Plan. To ensure that these priorities aligned with community needs and values, a public outreach
campaign was initiated.

The Strategic Planning team attended three community
pop-up tabling events to talk with and learn from
Duarte residents about their concerns, needs and
wants, and hosted several working sessions with City
Councilmembers, city commissioners, city department
leaders and staff to discuss and understand their work
and needs to maintain a high-level of service to the
community. The City also distributed surveys to the staff and community, with the community survey receiving
over 800 responses. The survey asked what residents
valued and what they would want to see for the future
of Duarte. The results of the survey informed the actions supporting the Strategic Plan’s goals.

Working closely with City department leaders, the
Strategic Planning team compiled the identified priorities, values, ideas, and feedback into a draft Strategic Plan framework and set of action plans for the City Council, City leadership, and staff to review and confirm. During a public meeting, the City Councilmembers reconfirmed
the Strategic Plan’s vision, values, mission, and goal areas as well as provided feedback on actions that would be
implemented over the next ten years.

This Strategic Plan represents the priorities and input received from residents and the City, and will provide an actionable road map for City staff to operationalize as Duarte moves toward 2035 and beyond.

PLANNING PROCESS

CITY OF DUARTE • 2035 STRATEGIC PLAN 4

STRATEGIES
The means for accomplishing
goals and objectives.

VALUES
Shared principles that reflect
what the community considers
significant and important.

MISSION
The purpose and associated
responsibilities of the City as
an organization.

OBJECTIVES
Specific statements of action
about what the city hopes
to achieve.

VISION
A desired end state and
preferred future.

GOALS
Statements of direction
toward the City’s desired
future.

STRATEGIC PLAN ELEMENTS
The City of Duarte Strategic Plan includes the following elements:

ACTIONS
A prioritized list of steps
needed to accomplish goals
and objectives.

PERFORMANCE

MEASURE
A measurement of progress or
performance toward goals and
objectives.

CITY OF DUARTE • 2035 STRATEGIC PLAN 5
Duarte is a family-friendly community with vibrant commercial corridors. We value diversity and care for one another so that our homes, businesses, and schools will flourish. We are at the crossroads near urban opportunities and natural environments, full of trails and mountains that provide a peaceful tranquility. We are proud of our homegrown small town and provide opportunities for residents of all ages and backgrounds to lead healthy, vibrant lives.

VISION
With integrity and transparency, the City of Duarte provides exemplary public services in a caring and fiscally responsible manner with a commitment to our diverse community’s future.

MISSION STATEMENT

COMMUNITY VALUES
Community Pride
Everyone can thrive when
we care for our town and
each other
Diverse
All ages, cultures and
backgrounds belong here
Safe and Welcoming
Everyone experiences
a sense of peace and
hospitality
Holistic Wellbeing
All community members can
access resources, infrastructure
and services to lead active,
socially-rich and healthy lives
Financial Sustainability
Our town and local
businesses are prosperous
and equipped for the
long-term
Connected
Everyone can travel
easily and safely through
our town

STRATEGIC PLAN FRAMEWORK

CITY OF DUARTE • 2035 STRATEGIC PLAN 6
Economic Development and Activation
Develop Duarte with a vibrant Town Center and activated commercial corridors that have thriving and diverse businesses.

GOALS
Engagement, Outreach and Communication
Ensure effective engagement and communication between residents, community groups, and City staff to maintain Duarte’s legacy and identity as a communityoriented, inclusive, and welcoming City.

Community Safety
Ensure Duarte will continue to be a safe community for all who live, work and play here.

Financial Sustainability
Maintain a fiscally solvent local government with diverse revenue streams for long-term financial health.

Organizational Excellence
Build upon our strong internal organization to support staff, encourage growth opportunities, and expand professional development for employees.

STRATEGIC PLAN FRAMEWORK
Community Vitality
Continue to provide exceptional programs and services which engage and support all members of our diverse community.

Infrastructure and Beautification
Enhance our infrastructure and public spaces to support a vibrant and healthy community.

CITY OF DUARTE • 2035 STRATEGIC PLAN 7

THIS PLAN
Each Strategic Plan goal includes five elements:

Objective
Strategies
Metrics
The sections below include goals, objectives,
strategies, and metrics.

The Action Plan Matrix included as an appendix
following the Strategic Plan contains the elements
that provide guidance for implementation.

Actions – The set of activities that will be used to
reach each goal
Timeline – Completion target dates for each action
are organized as short-term (Years 1 and 2), mediumterm (Years 3 and 4), longterm (Year 5), or ongoing.

Lead Department(s) – The City Manager’s Office
will be responsible for executing and coordinating
implementation and reporting actions for each goal. Key supporting partners for each action are also identified.

IMPLEMENTATION
Strategic Plan implementation will be a continuous
and shared responsibility across City departments.

City Council adoption marks the beginning of
implementation, and this Plan will operate as a living
document to be reviewed and evaluated periodically
by the City Manager’s Office. Each goal includes
relevant strategies and actions organized into the
Action Plan Matrix, which provide guidance on when
the actions are to be implemented and by which
department(s). Each goal is important and there is no
order of priority, but some actions are dependent and
are sequenced as appropriate.

The Strategic Plan will also inform the City of Duarte’s budget and guide the annual review process. City
departments will establish their unique objectives and
programs that include specific actions and projects to
build upon and achieve the goals outlined in this Plan.

Broad metrics are included to track progress and
achievements.

The Plan’s progress will be regularly reviewed by
the City Council and department leaders. The Plan
will also be updated annually to reflect evolving
needs and priorities. Short-term actions should
be implemented immediately and maintained,
if ongoing. This will ensure timely and sustained
progress, and that any sequencing is completed
ahead of implementing medium- and long-term
actions. Actions may also be evaluated to determine
further advancement or if it should be removed or
revised. While the City Manager’s Office oversees the
implementation of the Strategic Plan, regular checkins with department leadership can help ensure actions are on track.
1 2
3

CITY OF DUARTE • 2035 STRATEGIC PLAN 8
GOAL A

ECONOMIC DEVELOPMENT

AND ACTIVATION

CITY OF DUARTE • 2035 STRATEGIC PLAN 9
GOAL A

ECONOMIC DEVELOPMENT

AND ACTIVATION
Develop Duarte with a vibrant Town Center and activated commercial corridors that have thriving and diverse businesses.

The City’s primary goal in Economic Development
and Activation is to develop a vibrant Town Center
and activate commercial corridors that have thriving
and diverse businesses. Situated along major
transportation routes like the 210 and 605 freeway,
as well as the Metro A line, Duarte provides easy
access to Los Angeles and surrounding areas. Duarte
is home to the City of Hope, a world-renowned cancer
research treatment center that provides well-paying
jobs to approximately 10,000 employees. Behind a
gorgeous foothill backdrop and lush green spaces,
Duarte is uniquely positioned to spur a vibrant Town
Center and thriving accessible economic hubs.

Over the past decade, the City has actively planned
to leverage these advantages and activate economic
hubs throughout the City. In 2016, the City Council
adopted its Town Center Specific Plan, which
envisioned a community-oriented, walkable, mixeduse activity center along Huntington Drive between Buena Vista Street and Highland Avenue. To address
the City of Hope’s need to expand its world-renowned
campus and provide a comprehensive framework for
long term growth and development, in 2018, the City
adopted its City of Hope Specific Plan. Additionally,
in 2019, the City adopted its Duarte Station Specific
Plan, providing a blueprint to develop a vibrant, mixed use, Transit-Oriented Development (TOD) around the
Metro Gold Line Duarte Station.

The City’s careful planning combined with its excellent and responsive customer service have attracted major
developments throughout the City, including mixed-use
and housing projects that have catalyzed both the Town
Center and Duarte Station, as well as the recruitment
of a major grocery chain, Vallarta Supermarkets, a need long prioritized by the City’s residents.

CITY OF DUARTE • 2035 STRATEGIC PLAN 10
The strategic actions identified to achieve this goal
build off the City’s positive momentum by focusing
on further advancing existing Specific Plans, spurring
economic development opportunities, and prioritizing
initiatives that foster a vibrant environment that
attracts both businesses and opportunities brought
by cultural events such as the 2026 FIFA World
Cup and the 2028 Olympics. These actions include
updating economic development policies, supporting
existing Duarte businesses, and continuing to invest
in the City’s infrastructure. The City seeks to meet
this goal while also maintaining its small town feel
by responding to its local small businesses and
collaborating with local organizations to ensure that
existing business needs are addressed. With these
strategies and items, the City seeks to roll over recent economic development successes into the new
decade and beyond.

STRATEGIES

1. Use existing Specific Plans as tools to implement
economic development initiatives, practices, and
programs.

2. Apply activation practices to spur economic
development opportunities.

3. Prioritize initiatives that support vibrant and
attractive retail and cultural destinations.

METRICS
Generated revenue
CIP Initiatives completed
New local businesses
Residents’ perceptions
Local businesses’ tenure
GOAL A: ECONOMIC DEVELOPMENT AND ACTIVATION

CITY OF DUARTE • 2035 STRATEGIC PLAN 11
GOAL B

ENGAGEMENT, OUTREACH,

AND COMMUNICATION

CITY OF DUARTE • 2035 STRATEGIC PLAN 12
GOAL B

ENGAGEMENT, OUTREACH,

AND COMMUNICATION
Ensure effective engagement and communication between residents, community groups, and city staff to maintain Duarte’s legacy and identity as a community-oriented, inclusive, and welcoming City.

Under the goal of Engagement, Outreach, and
Communication, the City seeks to ensure effective
interaction between residents, community groups,
and City staff while maintaining Duarte’s legacy
and identity as a community-oriented, inclusive,
and welcoming city. By emphasizing transparency,
accessibility, and two-way dialogue, the City continues to strengthen community bonds, encourage civic
participation, and build trust. These efforts reflect
Duarte’s commitment to fostering an environment
where collaboration, inclusivity, and mutual respect
are at the heart of local government.

The City has strengthened its commitment to open
and inclusive communication through a variety of
initiatives designed to foster meaningful engagement
with the community. A redesigned City website and
the transition to the new domain, CityofDuarte.ca.gov,
have made accessing information easier and more
user-friendly for residents. By adopting the domain
ahead of the state deadline, the City is taking proactive steps to protect residents from online impersonation,
ensure official communications are easily identifiable, and provide a secure platform for public information
and services. The City has also created multiple
opportunities for feedback through community
surveys, including the Broadband Assessment,
Strategic Plan, and Local Hazard Mitigation Plan,
ensuring that residents’ voices are incorporated into
decision-making processes. To maintain a consistent
and recognizable identity, Duarte developed a style
guide that reinforces clarity and professionalism
across all platforms. Alongside its active social media presence, the City utilizes a variety of tools such as
Nixle, Constant Contact, and direct mailers to reach
residents where they are, ensuring that important
information is accessible to all. These efforts reflect Duarte’s commitment to preserving its legacy as a
community-oriented, inclusive, and welcoming city by
enhancing transparency, accessibility, and two-way
communication with the public.

CITY OF DUARTE • 2035 STRATEGIC PLAN 13
Moving forward, the City aims to strengthen
collaboration with existing and potential partners
and community organizations by sharing information
and increasing awareness of the different activities
and services across the City, while ensuring that the
information shared is readily available and accessible
to all Duarte residents.

STRATEGIES AND ACTIONS

1. Deliver programs and initiatives that provide clear
and consistent information, opportunities for
engagement, and interaction with the community.

2. Facilitate outreach that connects City staff and
information with community.

METRICS
Community perception
New partnerships
Outreach materials distributed
Outreach initiatives’ participants
GOAL B: ENGAGEMENT, OUTREACH, AND COMMUNICATION

CITY OF DUARTE • 2035 STRATEGIC PLAN 14
GOAL C

COMMUNITY
SAFETY

CITY OF DUARTE • 2035 STRATEGIC PLAN 15
GOAL C

COMMUNITY SAFETY
Ensure Duarte will continue to be a safe community for all who live, work and play here.

The City’s primary goal in Community Safety is to
ensure Duarte continues to be a safe community
for all who live, work, and play in Duarte. The City is proud of its transformative accomplishments in public
safety. Its nationally recognized DART program, close
partnership with the Los Angeles County Sheriff’s
Department, and robust Neighborhood and Business
Watch programs have contributed to sharp year-toyear declines in crime.

In 2016, the City adopted its Citywide Bicycle Master
Plan. Since its adoption, the City has installed Class III bicycle facilities on Central Avenue between Buena
Vista Street and Crestfield Drive, Highland Avenue
between Royal Oaks Drive and Duarte Road, and
Las Lomas Road between Royal Oaks Drive and
Huntington Drive. Additionally, Class II bicycle facilities are now present along Duarte Road between Highland
Avenue and California Avenue as well as a portion
of Buena Vista Street between Maynard Drive and
Central Avenue. A total of 3.6 miles of Class III bicycle facilities and 1.82 miles of Class II bicycle lanes have been implemented since the Master Plan’s adoption.

Recently, the City updated its Safe Routes to School
(SRTS) Plan, primarily focusing on maintaining safe
streets around the eight schools in Duarte. The Plan
was an expansion of its existing Bicycle Master Plan
(BMP) and Complete Streets policy. Since its adoption,
the City has included pedestrian improvement
street projects identified in the SRTS Plan to its fiveyear Capital Improvement Plan. Recent increases in traffic patrol technology have also contributed to
improvements in pedestrian and traffic safety, further
enhancing the overall safety of the community.

Moving forward, the City will continue to build on its
accomplishments, while also focusing on emergency
preparedness and response, ensuring risk of natural
disasters are minimized and City staff is effective and responsive.

STRATEGIES AND ACTIONS

1. Ensure traffic- and pedestrian-related safety
and comfort for sidewalk, walking trail, and
right-of-way users.

2. Continue to provide community-centered
public safety.

3. Minimize risk from natural hazards and ensure
effective response and recovery from disasters.

METRICS
Community Resilience
SRTS and BMP projects
Public Safety Department’s perception