January 11, 2022 Dublin City Council Regular Meeting Agenda
COUNCILMEMBERS Dublin Civic Center
Melissa Hernandez, Mayor 100 Civic Plaza
Jean Josey, Vice Mayor Dublin, CA 94568
Shawn Kumagai, Councilmember www.dublin.ca.gov
Dr. Sherry Hu, Councilmember
Michael McCorriston, Councilmember
Regular Meeting of the
DUBLIN CITY COUNCIL
Tuesday, January 11, 2022 Location: Electronic Methods
CLOSED SESSION 6:00 PM
REGULAR MEETING 7:00 PM
Meeting Procedure During Coronavirus (COVID-19) Outbreak: Pursuant to AB 361, the City is authorized to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public, without making available any physical location for the public.
• The Dublin City Council will hold this meeting remotely via Zoom Video Communications.
• Per normal practice, the meeting will be livestreamed and available at www.tv30.org for viewing and also broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be available on City’s website: https://dublin.ca.gov/ccmeetings • Online speaker slips will be available at 10:00 a.m. at https://dublin.ca.gov/ccmeetings, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available.
• Once connected, the public speaker will be connected to the Zoom webinar as an attendee and muted. The speaker will be able to see the meeting from inside Zoom. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the City Council. The speaker will then be unmuted for comment.
How to submit public comment on the Closed Session items:
• Please click the link below to join the webinar via computer audio:
• https://dublinca.zoom.us/j/82850653784
• Or Telephone: +1 669 900 9128 US (San Jose)
Webinar ID: 828 5065 3784
• The Mayor will open a Public Comment period. You will be given the opportunity to speak at that time. The City Council will then recess to Closed Session. 1 January 11, 2022 Dublin City Council Regular Meeting Agenda
CLOSED SESSION 6:00 PM
I. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case.
II. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 case.
Facts and circumstances: Letter from Kevin Shenkman to City Clerk, dated December 29, 2021
REGULAR MEETING 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1 Employee Introductions
New City of Dublin Staff members, Anthony Calvo, Recreation Coordinator and Kim Bonato, Senior Office Assistant with Parks and Community Services and Janice Spuller, Senior Office Assistant with the City Manager's Office, will be introduced.
STAFF RECOMMENDATION:
Welcome new City of Dublin Staff members.
Staff Report
3.2 2021 Sponsor Recognition
The City Council will recognize sponsors who contributed to City events, programs, and facilities in 2021.
STAFF RECOMMENDATION:
Recognize the 2021 sponsors.
Staff Report
Attachment 1 - 2021 City of Dublin Sponsor List
Item 3.2 - PowerPoint Presentation
3.3 Recognition of the 2021 “Deck the Homes” Holiday Home Decorating Contest Winners
The City Council will present Certificates of Recognition to the winners of the 2021 “Deck the Homes” Holiday Home Decorating Contest.
STAFF RECOMMENDATION:
Present Certificates of Recognition to the 2021 “Deck the Homes” Holiday Home Decorating Contest winners.
Staff Report
Attachment 1 - 2021 Holiday Home Decorating Winners
Attachment 2 - 2021 Home Holiday Decorating Contest Flyer Item 3.3 - PowerPoint Presentation
2 January 11, 2022 Dublin City Council Regular Meeting Agenda
3.4 Public Comment
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place o n any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Approval of the December 21, 2021 Special and Regular City Council Meetings Minutes
The City Council will consider approval of the minutes of the December 21, 2021 Special and Regular City Council Meetings.
STAFF RECOMMENDATION:
Approve the minutes of the December 21, 2021 Special and Regular City Council Meetings.
Staff Report
Attachment 1 - December 21, 2021 Special City Council Meeting Minutes Attachment 2 - December 21, 2021 Regular City Council Meeting Minutes
4.2 Approval of Grant Agreement with the Three Valleys Community Foundation The City Council will consider a Grant Agreement with the Three Valleys Community Foundation.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Grant Agreement Between the Three Valleys Community Foundation and the City of Dublin.
Staff Report
Attachment 1 - Resolution Approving the Grant Agreement Between the Three Valleys Community Foundation and the City of Dublin
Attachment 2 - Exhibit A to the Resolution - Grant Agreement Between the Three Valleys Community Foundation and the City of Dublin
4.3 Adopt-a-Bench Program
The City Council will consider approval of the new Adopt-a-Bench Program.
STAFF RECOMMENDATION:
Approve the Adopt-a-Bench Program.
Staff Report
4.4 Dublin Camp Parks Military History Center Memorandum of Understanding The City Council will consider a Memorandum of Understanding between the City and Parks Reserve Forces Training Area for joint operation of the Dublin Camp Parks Military History Center.
STAFF RECOMMENDATION:
3 January 11, 2022 Dublin City Council Regular Meeting Agenda
Adopt the Resolution Approving a Memorandum of Understanding Between the City of Dublin and Parks Reserve Forces Training Area Regarding Joint Operation of the Dublin Camp Parks Military History Center.
Staff Report
Attachment 1 - Resolution Approving a Memorandum of Understanding Between the City of Dublin and Parks Reserve Forces Training Area Regarding Joint Operation of the Dublin Camp Parks Military History Center
Attachment 2 - Exhibit A to the Resolution - MOU between City of Dublin and Parks Reserve Forces Training Area
4.5 Youth Mini Grant Funding Recommendations Approval
The City Council will consider approving the Youth Advisory Committee Mini Grant Program recommended funding allocations.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendations for Fiscal Year 2021-22 for the Youth Advisory Committee Mini Grant Program.
Staff Report
Attachment 1 - Resolution Approving Funding Recommendations for Fiscal Year 2021-22 for the Youth Advisory Committee Mini Grant Program
Attachment 2 - YAC Mini Grant Rating Form
Attachment 3 - Fiscal Year 2021-22 Mini Grant Applications and Proposals
4.6 Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from December 1, 2021 - December 31, 2021 totaling $8,816,835.54.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
Attachment 1 - Payment Issuance Report for December 2021
4.7 Authorizing Remote Meetings of City Council and City Commissions Due to Increase in COVID-19 Cases
From March 2020 through September 2021, the City conducted meetings of its legislative bodies remotely pursuant to various executive orders that suspended certain Brown Act provisions. In October, the City returned to in- person meetings and at the same time state law changed to require certain findings to be made for an agency to meet remotely.
Under the new law, AB 361, the City can conduct virtual meetings where the Governor has proclaimed a State of Emergency and state or local health officials have imposed or recommended social distancing or where the City Council has declared the need to meet remotely due to imminent risks to the health or safety of attendees. The current substantial increase in cases resulting from the Omicron variant lead Staff to conclude that it would be prudent for the City Council and City Commissions to meet virtually for at least the next 30 days. The City Council will consider adopting a resolution that would allow for virtual meetings for the next 30 days.
STAFF RECOMMENDATION:
Adopt the Resolution Finding That There Is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Remote 4 January 11, 2022 Dublin City Council Regular Meeting Agenda
Teleconferenced Meetings of the Legislative Bodies of the City of Dublin for the 30-Day Period Beginning January 11 Pursuant to AB 361.
Staff Report
Attachment 1 - Resolution Authorizing Remote Teleconferenced Meetings of the Legislative Bodies of the City of Dublin for the 30-Day Period Beginning January 11 Pursuant to AB 361
4.8 City Council Participation in the St. Patrick's Day Parade The City Council will consider participating in the 2022 St. Patrick's Day Parade by riding as a group on a decorated float.
STAFF RECOMMENDATION:
Direct Staff to proceed with securing and decorating a float to be used by the City Council during the parade.
Staff Report
5. WRITTEN COMMUNICATION – None.
6. PUBLIC HEARING – None.
7. UNFINISHED BUSINESS
7.1 Community Workforce Agreement with the Building and Construction Trades Council of Alameda County and Affiliated Unions
The City Council will consider approving a Community Workforce Agreement with the Building and Construction Trades Council of Alameda County and affiliated unions. The proposed Community Workforce Agreement would cover all public works projects valued at or over $1,000,000 and will ensure there are no labor issues related to major construction projects while bolstering local efforts to connect residents with careers in the building and construction trades.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Community Workforce Agreement between the City of Dublin and the Building and Construction Trades Council of Alameda County and its Affiliated Unions.
Staff Report
Attachment 1 - Resolution Approving the Community Workforce Agreement between the City and the Building and Construction Trades Council of Alameda County Attachment 2 - Exhibit A to the Resolution -- Community Workforce Agreement between the City and the Building and Construction Trades Council of Alameda County Attachment 3 - Previous Staff Reports on CWAs
Item 7.1 - PowerPoint Presentation
8. NEW BUSINESS
8.1 Draft 2022 City of Dublin Legislative Platform
The City Council will receive a report on the Draft 2022 Legislative Platform, which guides the City’s response to potential and pending legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgets at all levels of government, and provide direction to Staff.
5 January 11, 2022 Dublin City Council Regular Meeting Agenda
STAFF RECOMMENDATION:
Receive the report and provide direction.
Staff Report
Attachment 1 - Draft 2022 Legislative Platform
Attachment 2 - Redlined Draft 2022 Legislative Platform Item 8.1 - PowerPoint Presentation
9. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.
6 STAFF REPORT
CITY COUNCIL
Agenda Item 3.1
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Employee Introductions
Prepared by: Bridget Amaya, Assistant Parks and Community Services Director
EXECUTIVE SUMMARY:
New City of Dublin Staff members, Anthony Calvo, Recreation Coordinator and Kim Bonato, Senior Office Assistant with Parks and Community Services and Janice Spuller, Senior Office Assistant with the City Manager’s Office, will be introduced.
STAFF RECOMMENDATION:
Welcome new City of Dublin Staff members.
FINANCIAL IMPACT:
None.
DESCRIPTION:
New City of Dublin Staff members, Anthony Calvo, Recreation Coordinator and Kim Bonato, Senior Office Assistant with Parks and Community Services and Janice Spuller, Senior Office Assistant with the City Manager’s Office, will be introduced to the City Council.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
None.
7 STAFF REPORT
CITY COUNCIL
Agenda Item 3.2
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: 2021 Sponsor Recognition
Prepared by: Lauren Marriott, Recreation Coordinator
EXECUTIVE SUMMARY:
The City Council will recognize sponsors who contributed to City events, programs, and facilities in 2021.
STAFF RECOMMENDATION:
Recognize the 2021 sponsors.
FINANCIAL IMPACT:
The City received $49,300 in cash sponsorships and $8,200 in in-kind sponsorships in 2021.
Sponsorships help offset the cost of producing special events and operating City programs and facilities, reducing the overall impact on the General Fund.
DESCRIPTION:
Through its Donation and Sponsorship Policy, the City invites and encourages local businesses and corporations to partner as sponsors of the City, providing cash or in-kind contributions to support City events, programs, and facilities, in exchange for appropriate sponsorship recognition.
Sponsors who contributed in 2021 are listed in Attachment 1.
The City Council does not need to take any action beyond recognizing the sponsors. According to the Donation and Sponsorship policy adopted by the City Council in 2017, the City Council is only required to formally accept donations above $45,000.
STRATEGIC PLAN INITIATIVE:
None.
8
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) 2021 City of Dublin Sponsor List
9 EVENT OR DEPARTMENT CASH IN-KIND
ST. PATRICK'S DAY CELEBRATION
Comcast $4,000.00
Dick's Sporting Goods $3,000.00
Hacienda Crossing Use of Parking Lot
Safeway $2,000.00
Lucky California $2,000.00
Empower Martial Arts $750.00
Boyce Mangin for Stanford Children's Health $750.00
Graybar $900.00
Stanford Health Care - Valley Care $750.00
IBEW 595 $750.00
Kaiser Permanente Senior Advantage $500.00
Pacific Catch $500.00
Alameda County Transportation Commission $500.00
Rowhouse Pleasanton $250.00
Sign Dreamers of Tri Valley $150.00
Tri-Valley Tri Club $750.00
St. Patricks Day Total: $13,650.00 $3,900.00
EGGSTRAVAGANZA
Cool Earth Solar $1,000.00
Lucky California $300.00
Fit Potato $150.00
Eggstravaganza Total: $1,450.00 $0.00
FARMERS MARKET
Rowhouse Pleasanton $300.00
Solar Bill Review $3,400.00
Savemart $250.00
Hooked on Solar $600.00
Music Together Tri-Valley $50.00
Empower Marital Arts $1,250.00
New York Life $600.00
Orangetheory Fitness $300.00
Kids Care Dental $500.00
Keypoint Credit Union $1,400.00
Waterford Pediatrics & Ortho $300.00
Hope Hospice $900.00
Edward Jones Investments $300.00
Welks Group $1,500.00
Goodguys $300.00
Bay Area Bhangra Empire $300.00
Zone 7 $50.00
Farmers Market Total: $12,300.00 $0.00
PICNIC FLIX
Solar Bill Review $2,000.00
Empower Marital Arts $900.00
Baylight Baptist Church $1,350.00
Kids Care Dental $450.00
Waterford Pediatrics & Ortho $700.00
2021 Donations & Sponsorships
Attachment 1
10 Kaiser Permanente Senior Advantage $100.00
Picnic Flix Total: $5,500.00 $0.00
SPLATTER
Baylight Baptist Church $2,000.00
Cool Earth Solar $1,000.00
Solar Bill Review $1,000.00
Learning ARTS $1,000.00
Professional Powerwashing Maintenance $1,000.00
Rotary Club of Dublin $500.00
Doubletree by Hilton Pleasanton at the Club $1,000.00
Hope Hospice $450.00
Sign Dreamers of Tri Valley $150.00
Splatter Total: $6,950.00 $1,150.00
HARVEST FAIR / FLOATING PUMPKIN PATCH
Cool Earth Solar $500.00
Gogo Squeeze Applesauce
Kids Care Dental $500.00
Lucky California Pumpkins
Empower Marital Arts $300.00
Harvest Fair Total: $1,300.00 $0.00
TREE LIGHTING
UDR $350.00
Office of the Auditor-Controller/Clerk-Recorder $300.00 East BayCommunity Energy $250.00
Kids Care Dental $250.00
Cool Earth Solar $350.00
East West Kung Fu $300.00
Tree Lighting Total: $1,800.00 $0.00
BREAKFAST WITH SANTA
UDR $350.00
East BayCommunity Energy $250.00
Kids Care Dental $250.00
Breakfast with Santa Total: $850.00 $0.00
IMAGINE PLAYGROUND OPENING
Sign Dreamers of Tri Valley $150.00
Imagine Playground Opening Total: $0.00 $150.00
SENIOR CENTER
Senior Center Foundation $3,000.00
Gurminder Tumber $1,000.00
Effort Initative $1,500.00
Kaiser Permanente Senior Advantage $2,500.00 Senior Engagement Supplies WellCare $500.00 Senior Engagement Supplies
ACE Home Health Care and Hospice Senior Engagement Supplies Visiting Angels Senior Engagement Supplies
Creating New Hope Senior Engagement Supplies
Aetna Senior Engagement Supplies
IASF Senior Engagement Supplies
The WellNest Senior Engagement Supplies
Senior Center Total: $5,500.00 $3,000.00
Grand Total: $49,300.00 $8,200.00
Attachment 1
11 2021 City Sponsor
Recognition
January 11, 2022
City Council Meeting – Item 3.2
12 2021 Sponsorship Overview
• $49,300 received in cash sponsorships.
• $8,200 received in in-kind sponsorships.
• Funds and donated goods are used to offset the
costs of producing special events and running
programs, facilities and services.
13 St. Patrick’s Day Celebration
14 Spring Eggstravaganza
15 Farmers Market and Summer
Concert Series
16 Picnic Flix
17 Splatter
18 Harvest Fair
19 Tree Lighting
20 Breakfast with Santa
21 Imagine Playground Grand Opening
22 Senior Center Drive-Thru Events
23 24
STAFF REPORT
CITY COUNCIL
Agenda Item 3.3
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Recognition of the 2021 “Deck the Homes” Holiday Home Decorating Contest Winners
Prepared by: Tyler Phillips, Heritage and Cultural Arts Supervisor EXECUTIVE SUMMARY:
The City Council will present Certificates of Recognition to the winners of the 2021 “Deck the Homes” Holiday Home Decorating Contest.
STAFF RECOMMENDATION:
Present Certificates of Recognition to the 2021 “Deck the Homes” Holiday Home Decorating Contest winners.
FINANCIAL IMPACT:
Expenses for the program are included in the annual operating budget.
DESCRIPTION:
Background
The “Deck the Homes” Holiday Home Decorating Program is intended to encourage and celebrate those residents who decorate their homes for the holidays. The Parks and Community Services Department organizes the program and utilizes the Parks and Community Services Commissioners to serve as the judges.
Individual homes are judged in five categories and a best overall is selected by the contest judges.
Winners receive a yard sign, gift card from a local business, and Certificate of Recognition from the City Council. Staff promote the participants via various communication channels including social media platforms and the City website.
Due to the positive feedback the program received in the past, Staff implemented the program again for the 2021 Holiday season.
25
2021 “Deck the Homes” Program
To promote the holiday home decorating contest, Staff utilized the City’s website and social media platforms, press releases, and invitations to past participants. The deadline for submissions was December 10, 2021.
Nineteen households participated in the 2021 contest resulting in 34 entries as homes could be entered in a maximum of two categories. Parks and Community Services Commissioners individually judged the participating homes by visiting the locations December 13-17, 2021.
At its December 20, 2021 meeting, the Parks and Community Services Commission voted on category winners, as well as a Best Overall. Contest winners were notified on December 21, 2021.
The homes were judged based on the following categories and criteria:
Holiday Spirit Award– Best Overall (Judges’ Choice)
Seen from Space Award- Best Use of Lights
Winter Wonderland Award- Best Lawn Display
Holiday Classic Award- Best Holiday Theme
Deck the Halls Award- Best Condo/Apartment
Gingerbread House Award- Best Neighborhood – Group of three or more homes Photos of the 2021 contest winners listed below are included with this Staff Report (Attachment 1).
Deck the Homes Winners
Award Categories Number of Entries Winning Home Address Holiday Spirit-Best Overall 19 7574 Sutton Ln.
Seen from Space-Best Use of Lights 7 7173 Kingston Place Winter Wonderland-Best Lawn Display 15 6976 Lancaster Rd.
Holiday Classic-Best Holiday Theme 6 2848 East Cog Hill Terrace Deck the Halls-Best Apartment/Condo 3 3670 Branding Iron Pl Gingerbread House-Best Neighborhood 3 7964 Gunshot Court STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
26
1) 2021 Holiday Home Decorating Contest Winners
2) 2021 Holiday Home Decorating Contest Flyer
27 2021 Holiday Home
Decorating Contest
Winners
Attachment 1
28 Holiday Spirit Award
Bonato Family – 7574 Sutton Ln.
Best Overall
Attachment 1 29
Seen from Space Award
Morales Family – 7173 Kingston Pl.
Best Use of Lights
Attachment 1 30
Winter Wonderland Award
Costello Family – 6976 Lancaster Rd.
Best Lawn Display
Attachment 1 31
Holiday Classic Award
Chopra Family – 2848 East Cog Hill T errace
Best Holiday Theme
Attachment 1 32
Deck the Halls Award
Guerrero Family - 3670 Branding Iron Pl.
Best Apartment/Condo
Attachment 1 33
Gingerbread House Award
Harris Family & Neighbors - 7964 Gunshot Ct.
Best Neighborhood
Attachment 1 34
CITY OF DUBLIN
2021 Holiday Home Decorating Contest
“decK THE HOMES”
IN OUR NEW AMERICAN BACKYARD
Do you have the most festive holiday display in town?
The City of Dublin invites Dublin residents to participate in the City’s Holiday Home Decorating Contest.
One winner will be chosen from each of the following categories:
•Seen from Space – best use of lights
•Winter Wonderland – best lawn display
•Holiday Classic – best holiday theme/story
•Gingerbread House – best neighborhood
•Deck the Halls – best apartment/condo/balcony
A Holiday Spirit award will also be presented – grand prize winner, best in show, utilizing multiple categories Category winners will receive a special Best Holiday Decoration yard sign and a $50 gift certi/f_icate from a local business. The grand prize winner will receive a special Best Holiday Decoration yard sign and a $100 gift certi/f_icate.
Entry forms are available online at www.dublin.ca.gov/holidayhappenings or by request from [email protected].
The deadline to enter is Friday, December 10 at 4:00 p.m. Judging will take place December 13-17, and winners will be chosen at the Parks Commission meeting on December 20.
Attachment 2
35 2021 Holiday Home
Decorating Contest
January 11, 2022
City Council Meeting – Item 3.3
36 “Deck the Homes”
• Fourth year for the residential home decorating
contest.
• Judges were Commissioners from the Parks &
Community Services Commission.
• Judging period was December 13-17, 2021. Voting
done on December 20, 2021, PCSC meeting.
• Award winners received yard signs, Certificates of
Recognition and a gift card to a local business.
37 “Deck the Homes”
• 19 individual homes.
• 34 category entries.
• 5 categories to enter:
• Seen From Space -Best Use of Lights
• Winter Wonderland -Best Lawn Display
• Holiday Classic -Best Holiday Theme
• Deck the Halls -Best Apartment/Condo
• Gingerbread House -Best Neighborhood
• Holiday Spirit – Best Overall, was also awarded
38 “Deck the Homes”
• Map of the contest using BatchGeo.com
• Shared on Social Media & on City Website
39 THE WINNERS
40 Holiday Spirit Award
Bonato Family – 7574 Sutton Ln.
Best Overall
41 Seen from Space Award
Morales Family – 7173 Kingston Pl.
Best Use of Lights
42 Winter Wonderland Award
Costello Family – 6976 Lancaster Rd.
Best Lawn Display
43 Holiday Classic Award
Chopra Family – 2848 East Cog Hill T errace
Best Holiday Theme
44 Deck the Halls Award
Guerrero Family - 3670 Branding Iron Pl.
Best Apartment/Condo
45 Gingerbread House Award
Harris Family & Neighbors - 7964 Gunshot Ct.
Best Neighborhood
46 STAFF REPORT
CITY COUNCIL
Agenda Item 4.1
EXECUTIVE SUMMARY:
The City Council will consider approval of the minutes of the December 21, 2021 Special and Regular City Council Meetings.
STAFF RECOMMENDATION:
Approve the minutes of the December 21, 2021 Special and Regular City Council Meetings.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will consider approval of the minutes of the December 21, 2021 Special and Regular City Council Meetings.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) December 21, 2021 Special City Council Meeting Minutes 2) December 21, 2021 Regular City Council Meeting Minutes DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Approval of the December 21, 2021 Special and Regular City Council Meetings Minutes
Prepared by: Marsha Moore, MMC, City Clerk
47 MINUTES OF THE CITY OF DUBLIN
CITY COUNCIL
Special Meeting: December 21, 2021
MINUTES 1
CITY COUNCIL SPECIAL MEETING
DECEMBER 21, 2021
A Special Meeting of the Dublin City Council was held on Tuesday, December 21, 2021, in the City Council Chamber. The meeting was called to order at 6:35 PM., by Mayor Hernandez.
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendees Present Title
Melissa Hernandez Mayor
Jean Josey Vice Mayor (recused)
Shawn Kumagai Councilmember
Michael McCorriston Councilmember
Dr. Sherry Hu Councilmember
CLOSED SESSION
I. Conference with Legal Counsel—Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: In re: National Prescription Opiate Litigation, Case No. 1:17-MD-2804 (N.D. Ohio)
ADJOURNMENT
The meeting was adjourned by Mayor Hernandez at 6:51 p.m.
Mayor
ATTEST:
City Clerk
Attachment 1
48 MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
Regular Meeting: December 21, 2021
DUBLIN CITY COUNCIL MINUTES
REGULAR MEETING
DECEMBER 21, 2021
The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City’s website at: https://dublin.ca.gov/ccmeetings
REGULAR MEETING
A regular meeting of the Dublin City Council was held on Tuesday, December 21, 2021, in the City Council Chamber. The meeting was called to order at 7:00 PM., by Mayor Hernandez. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendee Name Status
Melissa Hernandez, Mayor Present
Jean Josey, Vice Mayor Present
Shawn Kumagai, Councilmember Present
Michael McCorriston, Councilmember Present
Dr. Sherry Hu, Councilmember Present
2) REPORT ON CLOSED SESSION
Mayor Hernandez reported there was no reportable action in Closed Session. 3) ORAL COMMUNICATIONS
3.1) Employee Introduction
The City Council welcomed new Dublin Staff member, Ari Manrique, Office Assistant II, in the Community Development Department.
3.2) Public Comment
Tom Kremen provided public comment.
4) CONSENT CALENDAR
4.1) Approved the December 7, 2021 Regular City Council Meeting Minutes.
Attachment 2
49 DUBLIN CITY COUNCIL MINUTES
REGULAR MEETING
DECEMBER 21, 2021
4.2) Approved the following proclamations for the month of January in the City of Dublin: Mentoring Month, Stalking Awareness Month, and Slavery and Human Trafficking Prevention Month.
4.3) Adopted Resolution No. 141-21 titled, “Amending the Dublin Traffic Code Approving Parking Restrictions on Brighton Drive, Penn Drive, and King Way.”
4.4) Received the Payment Issuance Report and Electronic Funds Transfers listing of payments issued from November 1, 2021 – November 30, 2021 totaling $10,645,921.60.
4.5) Received the Annual Comprehensive Financial Report (ACFR), Annual Audit for Fiscal Year Ending June 30, 2021, and Supplemental Reports Completed by the Auditors.
4.6) Waived the Reading and Adopted Ordinance No. 11-21 titled, “Amending the Zoning Map and Approving a Planned Development Zoning District with Related Stage 2 Development Plan and CEQA Findings for the East Ranch Project.”
4.7) Confirmed the Mayor’s recommendationto re-appoint Councilmember Shawn Kumagai to the Alameda County Mosquito Abatement District Board of Trustees and adopted Resolution No. 142-21 titled, "Making an Appointment to the Alameda County Mosquito Abatement District Board of Trustees."
4.8) Adopted Resolution No. 143-21 titled, “Amending the Salary Plan for Part-Time Personnel.”
On motion by Councilmember Kumagai, seconded by Vice Mayor Josey, and by unanimous vote the City Council adopted the Consent Calendar items.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Shawn Kumagai, Councilmember
SECOND: Jean Josey, Vice Mayor
AYES: Hernandez, Kumagai, Josey, McCorriston, Hu
5) WRITTEN COMMUNICATION – None.
50 DUBLIN CITY COUNCIL MINUTES
REGULAR MEETING
DECEMBER 21, 2021
6) PUBLIC HEARING
6.1) Revising the Traffic Impact Fee within the Eastern Dublin Area, Renaming the Program to the Eastern Dublin Transportation Impact Fee, and Updating the Consolidated Impact Fee Administrative Guidelines The City Council received a presentation regarding revising the Traffic Impact Fee for future development within the eastern Dublin area and renaming the program to the Eastern Dublin Transportation Impact Fee (EDTIF).
Mayor Hernandez opened the public hearing. Upon receiving no public comment, Mayor Hernandez closed the public hearing.
On Motion of Councilmember McCorriston, seconded by Vice Mayor Josey, and by unanimous vote, the City Council adopted Resolution No. 144-21 titled, “Revising the Eastern Dublin Traffic Impact Fee for Future Development within the Eastern Dublin Area, Renaming the Program as the Eastern Dublin Transportation Impact Fee, and Updating the Consolidated Impact Fee Administrative Guidelines.” RESULT: APPROVED [UNANIMOUS]
MOVED BY: Michael McCorriston, Councilmember
SECOND: Jean Josey, Vice Mayor
AYES: Hernandez, Kumagai, Josey, McCorriston, Hu
7) UNFINISHED BUSINESS – None.
8) NEW BUSINESS
8.1) Discussion of 40th Anniversary and City Council Participation in the St.
Patrick’s Day Parade
The City Council received a presentation on options to recognize the City’s 40th Anniversary and to participate in the 2022 St. Patrick’s Day Parade.
City of Dublin Historian Steve Minniear provided public comment.
By consensus, the City Council appointed Mayor Hernandez and Vice Mayor Josey to an ad hoc committee that will help plan the 40th Anniversary events, including a gala which will be held in the summer of 2022. The City Council directed Staff to bring back ideas at the January meeting for participation in the 2022 St. Patrick’s Day Parade.
9) OTHER BUSINESS
51 DUBLIN CITY COUNCIL MINUTES
REGULAR MEETING
DECEMBER 21, 2021
The City Council and Staff provided brief information-only reports, including committee reports and reports by City Council related to meetings attended at City expense (AB1234).
Mayor Hernandez called for a moment of silence for former City of Dublin Director of Parks and Community Services, Paul McCreary, who passed away on December 13, 2021.
10) ADJOURNMENT
Mayor Hernandez adjourned the meeting in memory of former City of Dublin employee Paul McCreary at 8:39 p.m.
Mayor
ATTEST:
City Clerk
52 STAFF REPORT
CITY COUNCIL
Agenda Item 4.2
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Approval of Grant Agreement with the Three Valleys Community Foundation Prepared by: John Stefanski, Assistant to the City Manager EXECUTIVE SUMMARY:
The City Council will consider a Grant Agreement with the Three Valleys Community Foundation.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Grant Agreement Between the Three Valleys Community Foundation and the City of Dublin.
FINANCIAL IMPACT:
Under the Grant Agreement, the City will provide the Three Valleys Community Foundation $50,000 in three equal annual installments. Funding for this agreement in the first year is available in the Fiscal Year 2021-22 budget. Future payments will be budgeted as a part of the upcoming Fiscal Years 2022-23 and 2023-24 budget process.
DESCRIPTION:
At the November 2, 2021 meeting, the City Council reviewed written communication from Three Valleys Community Foundation requesting $50,000 in funding over three years to bring a geographically based community foundation to the Tri-Valley and requested a presentation at a future meeting. At the November 16, 2021 meeting, the City Council received a presentation from the Foundation regarding their request for funding, and thereafter, the City Council directed Staff to prepare the agreement.
The Foundation is a newly created 501(c)(3) geographically based foundation designed to connect local donors with local nonprofits and local community needs. The Foundation’s mission is to strengthen the Tri-Valley region through inclusive leadership, thoughtful funding, informed giving, and collaborative action. Specifically, the Foundation will serve a public purpose within Dublin and the Tri-Valley Region by enabling a collaborative, integrated hub of leaders, supporters, and volunteers to identify and address critical issues in the Tri-Valley and enhance the 53
services provided by non-profits by showcasing their impacts, sharing best practices, and connecting them with donors.
Under the proposed Grant Agreement, the City will provide $50,000 in three equal installments over three years to support the initial administrative and operational functions associated with the launch of the foundation. Each year, the Foundation will provide the City with a report of its work.
In conjunction with implementing the agreement, Staff have initiated conversations with the Foundation to identify other ways for both entities to partner together in support of local community and nonprofits.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving the Grant Agreement Between the Three Valleys Community Foundation and the City of Dublin
2) Exhibit A to the Resolution — Grant Agreement Between the Three Valleys Community Foundation and the City of Dublin
54 Attachment 1
Reso. No. XX-22, Item X.X, Adopted XX/XX/22 Page 1 of 2 RESOLUTION NO. XX – 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE GRANT AGREEMENT
BETWEEN THE THREE VALLEYS COMMUNITY FOUNDATION
AND THE CITY OF DUBLIN
WHEREAS, the Three Valleys Community Foundation (3VCF) is a newly created 501(c)(3) geographically based foundation designed to connect local donors with local nonprofits and local community needs; and
WHEREAS, 3VCF envisions a community where everyone has an opportunity to live a full and rewarding life, and their mission is to strengthen the Tri-Valley region through inclusive leadership, thoughtful funding, informed giving, and collaborative action; and WHEREAS, 3VCF will serve a public purpose within Dublin and the Tri-Valley region by enabling a collaborative, integrated hub of leaders, supporters, and volunteers to identify, understand, and address broad-based needs and critical issues in the Tri-Valley and will help area non-profits serve with strength by showcasing their impact, sharing best practices, and connecting them with donors; and
WHEREAS, the City Council desires to support this public purpose by providing funding to assist 3VCF with the administrative and operational functions associated with the launch of this community foundation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Grant Agreement between the Three Valleys Community Foundation and the City of Dublin, attached hereto as Exhibit A to this Resolution.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the amendments to the agreement, and make any necessary, non-substantive changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 11th day of January 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
55 Reso. No. XX-22, Item X.X, Adopted XX/XX/22 Page 2 of 2 _________________________________
City Clerk
56 Grant Agreement between
City of Dublin and Three Valleys Community Foundation Page 1 of 4
GRANT AGREEMENT BETWEEN
THE THREE VALLEYS COMMUNITY FOUNDATION AND
THE CITY OF DUBLIN
This Grant Agreement (“Agreement”) is entered into as of January 11, 2022, (“Effective Date”), between the City of Dublin (“City”) and the Three Valleys Community Foundation, a non-profit corporation (“Grantee”). Grantee and City are hereinafter collectively referred to as the “Parties.”
RECITALS
A. The Three Valleys Community Foundation (3VCF) is a newly created 501(c)(3) geographically based foundation designed to connect local donors with local nonprofits and local community needs.
B. The 3VCF envisions a community where everyone has an opportunity to live a full and rewarding life, and their mission is to strengthen the Tri-Valley region through inclusive leadership, thoughtful funding, informed giving, and collaborative action.
C. The 3VCF will serve a public purpose within Dublin and the Tri-Valley Region by enabling a collaborative, integrated hub of leaders, supporters, and volunteers to identify, understand, and address broad-based needs and critical issues in the Tri-Valley and will help area non-profits serve with strength by showcasing their impact, sharing best practices, and connecting them with donors.
D. The City Council desires to support this public purpose by providing funding to assist 3VCF with the administrative and operational functions associated with the launch of this local community foundation.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties to this Agreement agree as follows:
1. Grantee’s Obligations
1.1. Grantee agrees to use the proceeds of the Grant funding received for administrative and operational functions associated with the launch of 3VCF (“Services”).
1.2. Grantee agrees to provide City an annual report on or before December 31 of each year, on the specific use of the proceeds, as well as general financial updates of the organization.
2. City’s Obligations
2.1. City agrees to provide a Grant to Grantee in the amount of FIFTY THOUSAND DOLLARS ($50,000), to be made in three equal (3) annual installments, upon the terms and conditions and for the purposes set forth in the Agreement. It is understood and agreed by the Parties that each installment is intended to defray Grantee’s costs of establishing the 3VCF.
DocuSign Envelope ID: 8C928693-E7C6-415A-8FA6-D35C39661111 Attachment 2
Exhibit A to the Resolution
57 Grant Agreement between
City of Dublin and Three Valleys Community Foundation Page 2 of 4
2.2. Disbursement of Grant Proceeds. City shall make a total of three (3) disbursements of the grant funding to Grantee according to the following schedule:
January 31, 2022 -- $16,667
January 31, 2023 -- $16,667
January 31, 2024 -- $16,666
3. Grantee Representations and Warranties
3.1. Grantee warrants that it is duly organized under applicable laws of the State of California, is qualified to do business in the City, and is in compliance in all material respects with all laws and regulations necessary to provide the Grant Services.
3.2. Grantee warrants that is has authority and has completed all proceedings and obtained all approvals necessary to execute, deliver, and perform its obligations under this Agreement.
4. Term and Termination.
4.1. The term of this Agreement shall begin on the Effective Date and shall end on December 31, 2024. Grantee shall provide the Services on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 12.
4.2. City may cancel this Agreement upon 30 days’ notice and without cause upon written notification to Grantee.
4.3. Grantee may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.
4.4. In the event of termination, Grantee shall be entitled to compensation for Services performed to the effective date of termination.
5. Assignment. Grantee shall not cause or permit any voluntary transfer, assignment, or conveyance of this Agreement.
6. Indemnification. Grantee shall defend (with counsel acceptable to City), hold harmless and indemnify the City and its elected and appointed officials, officers, agents, and employees from and against all claims, liability, costs, expenses, loss, or damages of any nature whatsoever, including reasonable attorney’s fees, arising out of or in any way connected with its performance of the Services pursuant to this Agreement.
7. Relationship of Parties. Nothing contained in the Agreement shall be construed as creating the relationship of employer and employee or principal and agent between City and Grantee or Grantee’s agents or employees, and Grantee shall at times be wholly responsible for the manner in which it or its agents, or both, perform under this agreement.
DocuSign Envelope ID: 8C928693-E7C6-415A-8FA6-D35C39661111 58 Grant Agreement between
City of Dublin and Three Valleys Community Foundation Page 3 of 4
8. No Third-Party Claims. Nothing contained in this Agreement shall create or justify any claim against the City by any third person whom Grantee may have employed or contracted or may employ or contract relative to the purchase of any material, supplies or equipment, or the furnishing or the performance of any work or services with respect to any programs or projects being undertaken by Grantee.
9. Notices. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by mail or e-mail to the following addresses
City: City of Dublin
Attn: City Manager
100 Civic Plaza
Dublin, CA 94568
Grantee: Three Valley’s Community Foundation
Attn: John Sensiba, Chair, Board of Directors
5960 Inglewood Drive, Suite 201
Pleasanton, CA 94588-8611
10. Attorney’s Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
11. Severability. If one or more provisions of this Agreement are found invalid, illegal, or unenforceable in any respect by a court of competent jurisdiction, the remaining provisions shall not in any way be affected, prejudiced, disturbed, or impaired thereby, and all other provisions of this Agreement shall remain in full force and effect.
12. Amendments/Entire Agreement. City and Grantee reserve the right to amend this Agreement by mutual consent. It is mutually understood and agreed that no amendment, modification, alteration, or variation of the terms of this Agreement shall be valid unless in writing and signed and acknowledged and approved by both parties. This Agreement constitutes the entire agreement of the parties and no oral understandings or agreement not incorporated herein shall be binding on either Party.
13. City's Rights and Consent. No forbearance, failure, or delay by the City in exercising any right, power or remedy, nor any single or partial exercise by the City of any right or remedy hereunder shall preclude the further exercise of such right, power or remedy. City's consent to any act or omission by Grantee may not be construed as the City's consent to any other or subsequent act or omission or as a waiver of the requirement to obtain City's consent in any other instance. All of City's rights, powers and remedies are cumulative and shall continue in full force and effect until specifically waived in writing by City.
14. Duration/Survival. This Agreement shall continue in full force and effect until the obligations due under this Agreement have been satisfied in full. Notwithstanding the foregoing, the indemnification provisions of Section 6 of this Agreement shall survive the expiration of this Agreement.
DocuSign Envelope ID: 8C928693-E7C6-415A-8FA6-D35C39661111 59 Grant Agreement between
City of Dublin and Three Valleys Community Foundation Page 4 of 4
15. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party.
16. Documents. During the term of this Agreement, Grantee shall permit representatives of City, at all reasonable times, to have access to, examine, and make copies, at City's expense, of Grantee’s books, records, and documents relating to this Agreement.
17. Nondiscrimination and Equal Opportunity. Grantee shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Grantee under this Agreement.
18. Applicable Law. This Agreement shall be subject to and governed by the law of the State of California.
IN WITNESS WHEREOF, the City and the Grantee have executed this Agreement as of the date first above written.
CITY OF DUBLIN THREE-VALLEYS COMMUNITY FOUNDATION
By: ________________________ By: _________________________ Linda Smith John Sensiba
City Manager Chair, Board of Directors
Attest: ________________________
Marsha Moore, City Clerk
Approved as to Form:
By: ______________________
John Bakker, City Attorney
DocuSign Envelope ID: 8C928693-E7C6-415A-8FA6-D35C39661111 60 STAFF REPORT
CITY COUNCIL
Agenda Item 4.3
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Adopt-a-Bench Program
Prepared by: Bridget Amaya, Assistant Parks and Community Services Director
EXECUTIVE SUMMARY:
The City Council will consider approval of the new Adopt-a-Bench Program.
STAFF RECOMMENDATION:
Approve the Adopt-a-Bench Program.
FINANCIAL IMPACT:
Should the City Council approve the Adopt-A-Bench Program, fees would be included in the next Master Fee Schedule update, and the budget amended to reflect estimated costs and fee revenue.
DESCRIPTION:
The Adopt-a-Bench program is designed to allow the public to honor special people or events in their lives and provide long-lasting beautification to Dublin parks. Through the program, any individual, family, business, or community group can provide a donation to adopt a park bench, including a personal message on an engraved plaque. Staff will develop a list of available park bench locations from which donors may select a bench to adopt. A donor would choose from one of two options, with City-specified bench designs, as follows:
o Adopt an existing bench – Donation level: $1,500 – Includes a customized plaque installed on an existing park bench within a City of Dublin park. o Adopt a new bench – Donation level: $2,500 – Includes a brand-new park bench to be installed, along with a customized plaque, in a City of Dublin park. Consideration would be given to replace an existing bench that has reached the end of its useful life. 61
Programs that accept donations for the purpose of providing or “adopting” park benches exist throughout California municipalities. The following table shows the donation amounts and maintenance periods that other cities and agencies have established.
Table 1: Agency Bench Costs and Maintenance Periods
CITY/ORG NEW
BENCH COST
BENCH
VARIATIONS
EXISTING
BENCH COST
MAINTENANCE
PERIOD
LOS ANGELES CITY
PARKS $10,000 N/A $1,500
10 years
*Cost includes one
replacement
SANTA CRUZ $5,000
$2,600
Oceanview
Regular N/A 10 years
SAN JOSE $5,000 N/A N/A Not est.
RICHMOND $3,500 N/A N/A 10 years
PLEASANTON $2,750 N/A N/A 15 years
PALO ALTO $2,500 N/A $1,500 10 years
SAN MATEO $2,500 N/A N/A 5 years
PALO ALTO $2,500 N/A $1,500 10 years
EAST BAY
REGIONAL PARKS $2,500 N/A N/A 10 years
ALAMEDA $1,750
$1,500
Ironwood
Concrete N/A Not est.
DUBLIN
(PROPOSED) $2,500 N/A $1,500 10 years
Bench Details and Maintenance
Maintenance of the benches, including graffiti removal and as-needed painting, will be the responsibility of the City of Dublin. There will be a 10-year bench maintenance and plaque replacement guarantee. The bench will be kept in place if serviceable beyond 10 years. When a bench is no longer serviceable, applicants will be advised and given the opportunity to purchase a new bench under the terms and conditions then in effect. If it is not renewed, the commemorative bench may be rededicated by a new donor.
The Adopt-a-Bench program would be limited to two bench designs, either a six-foot steel green bench or a six-foot steel brown bench, depending on availability. 62
Plaque Details
A bronze dedication plaque with a personalized inscription will be mounted to each adopted park bench. The standard dedication plaque measures two inches by 10 inches and will include both the desired inscription in the City-approved Gil Sans font and the shamrock logo as depicted below.
All commemorative plaques installed on benches must be for individuals or purposes that are non-controversial with text appropriate for display in a public place and approved by the City of Dublin. Text that in any way markets a product or service shall not be permitted.
Donors would pay the flat fee specified above, which covers the cost of the purchase and installation of the bench/plaque in designated spaces approved by the Parks and Community Services and Public Works Departments. Upon installation, all park benches and plaques would become the property of the City and maintained by the Public Works Department. The donor does not have any claim to ownership of either the bench or the plaque.
The Parks and Community Services Commission reviewed and recommended the Adopt-a- Bench Program at its December 20, 2021 meeting. If approved by the City Council, Staff will design an application for the program and begin publicizing it via the typical City media.
STRATEGIC PLAN INITIATIVE:
None.
63
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
None.
64 STAFF REPORT
CITY COUNCIL
Agenda Item 4.4
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Dublin Camp Parks Military History Center Memorandum of Understanding Prepared by: Shaun Chilkotowsky, Heritage & Cultural Arts Manager EXECUTIVE SUMMARY:
The City Council will consider a Memorandum of Understanding between the City and Parks Reserve Forces Training Area for joint operation of the Dublin Camp Parks Military History Center.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Memorandum of Understanding Between the City of Dublin and Parks Reserve Forces Training Area Regarding Joint Operation of the Dublin Camp Parks Military History Center.
FINANCIAL IMPACT:
The City’s commitment to maintain the Dublin Camp Parks Military History Center collection and exhibits, provide occasional programming, and coordinate volunteers and staffing is estimated at approximately $5,000 annually. Funds have been allocated for this project as part of the current Fiscal Year 2021-22 Adopted Budget and will be included as part of the proposed budget in future years.
DESCRIPTION:
On November 15, 2016, the City Council adopted Resolution 163-16 approving a Memorandum of Understanding (MOU) between the City and Parks Reserve Forces Training Area (Camp Parks) regarding joint operations of the Dublin Camp Parks Military History Center. The term of the MOU was for five years, beginning January 24, 2017, with the History Center officially opening to the public on May 25, 2017. The current five-year MOU is set to expire on January 24, 2022.
Due to the ongoing success of the History Center, the City and Camp Parks have negotiated a 10- year MOU allowing for its continued operation. The MOU outlines each party’s responsibilities regarding operation of the History Center (Attachment 2).
Under the terms of the MOU, the City will own and maintain the exhibits, maintain the history 65
center collection, coordinate events, and coordinate volunteers to serve as docents. Camp Parks will provide access to the building to the City and the public, provide security, maintain real property including the HVAC system and fire suppression system, and provide utilities. Camp Parks will also plan to improve the parking lot which will increase parking availability for History Center guests during tours.
The continued operation of the joint History Center is a testament to collaboration and the public- public partnership between the City and Camp Parks and recognizes the impact Camp Parks has on the Dublin community.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted, and a copy of the agenda was provided to the Parks Reserve Forces Training Area Command Staff.
ATTACHMENTS:
1) Resolution Approving a Memorandum of Understanding Between the City of Dublin and Parks Reserve Forces Training Area Regarding Joint Operations of the Dublin Camp Parks Military History Center
2) Exhibit A to the Resolution – Memorandum of Understanding 66 Attachment 1
Reso. No. XX-22, Item X.X, Adopted 01/11/2022 Page 1 of 1 RESOLUTION NO. XX – 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DUBLIN
AND PARKS RESERVE FORCES TRAINING AREA REGARDING JOINT OPERATION OF
THE DUBLIN CAMP PARKS MILITARY HISTORY CENTER
WHEREAS, the City of Dublin and Parks Reserve Forces Training Area (Camp Parks) entered into a Memorandum of Understanding (MOU) on November 18, 2014, under which the parties expressed their intent to create a History Center at the Camp Parks Visitor Control Center to display and interpret artifacts related to Camp Parks’ history, which were entrusted to the City on a permanent loan; and
WHEREAS, the City engaged a professional museum exhibit design firm to create exhibits for the Camp Parks collection; and
WHEREAS, the City and Camp Parks entered into a MOU on January 24, 2017, formalizing the joint operation of the History Center; and WHEREAS, the History Center opened to the public on May 25, 2017; and WHEREAS, both parties desire to provide the public with ongoing access to the History Center exhibits and collection, and to further promote public education and appreciation of the unique partnership between the City and Camp Parks and the history of Camp Parks.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby authorize the execution of a new Memorandum of Understanding with Camp Parks for the continued operation of the Dublin Camp Parks Military History Center for a ten-year period.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Memorandum of Understanding, attached hereto as Exhibit A, and make any necessary, non- substantive changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 11th day of January 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
67 MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF DUBLIN (DUBLIN)
AND
PARKS RESERVE FORCES TRAINING AREA (CAMP PARKS)
FOR
A JOINT HISTORY CENTER
W81WYN-21-319
This is a Memorandum of Understanding (MOU) between the City of Dublin (hereinafter referred to as “Dublin”) and Parks Reserve Forces Training Area (hereafter “Camp Parks”); under the command of Ft. Hunter Liggett, also referred to as “the Parties”.
1. BACKGROUND: In 2011, Camp Parks placed its collection of historical artifacts in the care of the City of Dublin as a permanent loan on a non-compensable basis. Since that time, the City has inventoried and curated the objects, and is currently storing the collection in the City Library. There is significant interest in being able to view and study these items at Camp Parks, which will allow Soldiers and the public to view and research these items in a secure, climate controlled environment. Designating a display area for this collection in the Camp Parks Visitor Control Center permits these items to be stored, viewed, and researched. The purpose of the Dublin Camp Parks Military History Center (Center) is to interpret, display, study, document, collect, and preserve Dublin and Parks Reserve Forces Training Area’s shared history in order to foster understanding of our communities’ impact on the region and the world.
Dublin and Camp Parks entered into a Memorandum of Understanding in January 2017 to formalize the creation of the Center. The Center officially opened to the public In May 2017 and has been managed jointly for the last five years. The Center has been managed effectively during this time, fulfilling the purpose as stated in the original MOU and stated below.
2. PURPOSE: The intended use of the building includes an artifact storage room, exhibit space, and a large conference room that would be made available to Dublin as well as community groups at the discretion of Camp Parks Garrison Commander.
Camp parks designates 2,035 s.f. portion of Bldg. 275, hereafter “the facility”, as the “Dublin–Camp Parks Military History Center” to display a portion of the collection of artifacts on loan to Dublin. That portion of the building would be open to the public. It is the intent that all display cases, fixtures, special lighting, and exhibits will be portable and removable in nature so as to accommodate a future, albeit unlikely, change in use for the space (see attachment A “Design Packet”). The conference room would be made available for use by Dublin upon request to and approval by the Garrison Commander, Camp Parks. These areas may also be made available to local community groups by request/approval. The Garrison Commander has the discretion to approve or deny all requests.
Exhibit A
Attachment 2
68 3. UNDERSTANDING OF THE PARTIES:
3.1. DUBLIN –
3.1.1 Pay for all co sts related to design and maintenance of the exhibits and any additional expenses negotiated between the parties related to the exhibits.
3.1.2 Dublin will own the exhibits and maintain the collections stored at the History Center.
3.1.3 Coordinate events with CAMP PARKS POC, Bldg. 311, (925) 875-4305
3.1.4 Coordi nate volunteer programs with ACS 142-637-3683
3.2. CAMP PARKS-:
3.2.1 Provide Public and City access to the building, and provide security and administrative oversight.
3.2.2 Provide utilities at no charge.
3.2.3 Plan to improve the par king lot to accommodate tour groups.
3.2.4 Maintain the r eal property, including building HVAC, fire alarm, fire suppression systems, and any static displays outside of the building.
4. PERSONNEL:
Each Party is responsible for all costs of its personnel including pay and benefits, support, and travel. Each party is responsible for supervision and management of its personnel.
5. GENERAL PROVISIONS:
5.1. POINTS OF CONTACT: The following points of contact (POC) will be used by the Parties to communicate in the implementation of this MOU. Each Party may change its point of contact upon reasonable notice to the other Party.
5.1.1. For DUBLIN –
City Manager, 925-833-6650
Parks and Community Services, 925-833-6645
5.1.2. For CAMP PARKS –
Police, 925-875-4726
Cultural Res ources, 831-386-2525
Support Agreem ents, 925-875-4369
Exhibit A
Attachment 2
69 5. 2. CORRESPONDENCE: All correspondence to be sent and notices to be given pursuant to this MOU will be addressed:
5.2.1 Dublin – City Manager , 100 Civic Plaza, Dublin, CA 94568
5.2.2 Camp Parks, to – Garrison Commander, Bldg. 620 6th Street, CAMP PARKS, CA 94568
5.3. FUNDS AND MANPOWER: This MOU does not document nor provide for the exchange of funds or manpower between the Agencies nor does it make any commitment of funds or resources.
5.4. REVIEW OF UNDERSTANDING: This MOU will be reviewed on or around the anniversary of its effective date at mid-point in its entirety.
5.5. MODIFCATION OF UNDERSTANDING: This MOU may only be modified by the written agreement of the Agencies, duly signed by their authorized representatives.
5.6. DISPUTES: Any disputes relating to the MOU will, subject to any applicable law, Executive Order, Directive, or Instruction, be resolved by consultation between the Agencies or in accordance with DoDI 4000.19 and AR 5-9.
5.7. TERMINATION OF UNDERSTANDING: This MOU may be terminated in writing by either Agency upon 6 months’ notice.
5.8. TRANSFERABILITY: This MOU is not transferable except with the written consent of the Agencies.
5.9. ENTIRE UNDERSTANDING: It is expressly understood and agreed that this MOU embodies the entire understanding between the Agencies regarding the MOU’s subject matter; thereby merging and superseding all prior agreements and representations by the Agencies with respect to such subject matter.
5.10. EFFECTIVE DATE: This MOU takes effect beginning on the day after the last Agency signs.
5.11. EXPIRATION DATE: This MOU expires 10 years from the date of the last signature.
5.12. CANCELLATION OF MODIFICATION: This MOU modifies or cancels and supersedes the previously signed MOU between the same Agencies with Agreement # W81WYN-16-319 and effective date of 4 NOV 2016.
5.13. NO THIRD AGENCY BENEFICIARIES. Nothing in this MOA, express or implied, is intended to give to, or will be construed to confer upon, any person or entity Exhibit A
Attachment 2
70 not a agency any remedy or claim under or by reason of this MOA and this MOA will be for the sole and exclusive benefit of the Agencies.
5.14. SEVERABILITY. If any term, provision, or condition of this MOA is held to be invalid, void, or unenforceable by a governmental authority and such holding is not or cannot be appealed further, then such invalid, void, or unenforceable term, provision, or condition shall be deemed severed from this MOA and all remaining terms, provisions, and conditions of this MOA shall continue in full force and effect. The Agencies shall endeavor in good faith to replace such invalid, void, or unenforceable term, provision, or condition with valid and enforceable terms, provisions, or conditions which achieve the purpose intended by the Agencies to the greatest extent permitted by law.
6. ATTACHMENTS: History Center Diagram.
7. OSJA REVIEW:
The Office of the Staff Judge Advocate reviewed this agreement and found it to be legally sufficient.
7.1. Ft. Hunter Liggett –
______________________________________ _______________________ (Typed Name and signature of Reviewing Attorney) (Date)
7.2. Dublin –
_______________________________________ _______________________ (Typed Name and signature of Reviewing Attorney) (Date)
AGREED:
For Camp Parks — For Dublin —
_____________________________ ________________________________ Signature Signature
_____________________________ ________________________________ Serena Johnson Linda Smith COL, CA City Manager Commanding City of Dublin Exhibit A
Attachment 2
71 ________________ ________________ (Date) (Date) Exhibit A
Attachment 2
72
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Exhibit A
Attachment 2
73 STAFF REPORT
CITY COUNCIL
Agenda Item 4.5
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Youth Mini Grant Funding Recommendations Approval Prepared by: Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:
The City Council will consider approving the Youth Advisory Committee Mini Grant Program recommended funding allocations.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendations for Fiscal Year 2021-22 for the Youth Advisory Committee Mini Grant Program.
FINANCIAL IMPACT:
The Youth Mini Grant Program is supported by the General Fund in the amount of $2,500 for Fiscal Year 2021-22.
DESCRIPTION:
The City established the Mini Grant Program in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students other than those offered by the Parks and Community Services Department. Each year, Dublin-based youth organizations/clubs have an opportunity to apply for grant funding to assist them in offering activities to the community including performing arts, sports, multicultural awareness, health awareness, or other activities that support projects or programs benefiting Dublin youth. Funding is recommended annually by the Youth Advisory Committee (YAC) and awarded by the City Council to organizations/clubs that best meet the needs of Dublin youth.
At a Special Meeting on March 5, 2020, the City Council opted to increase funding for the Youth Mini Grant program from $1,600 to $2,500. The increase in funding was incorporated into the Fiscal Year 2020-21 and future year operating budgets.
The Youth Mini Grant application was placed online Wednesday, September 1, 2021, with a submittal deadline of October 1, 2021. The program was advertised via social media, the City’s website, a City newsflash, and was sent to the YAC to assist with publicity. 74
At its Special Meeting on November 17, 2021, the YAC received presentations and used a criteria form (Attachment 1) to review, rate, and develop funding recommendations for each of the following applicants:
1. Dublin High School Chess Club
2. Gardeners of the Galaxy
3. Helping Hands for All
4. Teens Unite for Education
5. Youth Coding Workshops (YCW)
After the presentations, YAC members deliberated and recommended funding amounts for each of the five organizations as follows:
Organization
Grant
Requested
FY 21-22 Grant Proposal
YAC Funding
Recommendation
YAC Points
Average
Dublin High School
Chess Club
$500 Purchase chess
boards, chess
pieces and clocks
$425 12.0
Gardeners of the
Galaxy
$1,000 Purchase rays, soil,
seeds to grow
Microgreens
$700 12.6
Helping Hands for All $150 Purchase donation
items (pens,
pencils, crayons,
glue sticks) for kids
$75 8.9
Teens Unite for
Education
$500 Purchase
backpacks and
school supplies to
provide to under-
privileged
preschoolers
$300 10.5
Youth Coding
Workshops (YCW)
$2,000 Host large-scale
competition
hackathons events
$1,000 12.7
Totals $4,150 $2,500
Upon completion of their projects, grant recipients will have two weeks to complete a brief project report on how the funds were used and the number of youths the funds impacted. Grantees are encouraged to provide photos, testimonials, and flyers used to promote their projects. Those who do not submit a report in a timely fashion may not be considered for future Youth Mini Grants.
At the December 20, 2021 meeting, the Parks and Community Services Commission confirmed the selections made by the YAC and recommended the funding allocations to the City Council. 75
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted, and a copy of this Staff Report was sent to the applicants.
ATTACHMENTS:
1) Resolution Approving Funding Recommendations for Fiscal Year 2021-22 for the Youth Advisory Committee Mini Grant Program
2) YAC Mini Grant Rating Form
3) Fiscal Year 2021-22 Mini Grant Applications and Proposals 76 Reso. No. XX-22, Item X.X Page 1 of 2
Attachment 1
RESOLUTION NO. XX – 22
APPROVING FUNDING RECOMMENDATIONS FOR
FISCAL YEAR 2021-22 YOUTH ADVISORY COMMITTEE MINI GRANT PROGRAM WHEREAS, the City received five applications for the Fiscal Year 2021-22 Youth Advisory Committee Mini Grant Program; and
WHEREAS, the total amount of funding requested exceeds funding availability; and WHEREAS, funding sources for the Mini Grant Program are provided for in the adopted City of Dublin General Fund Budget; and
WHEREAS, on November 17, 2021, the Youth Advisory Committee recommended five youth organizations/clubs to receive grant funding through the Mini Grant Program; and WHEREAS, on December 20, 2021, the Parks and Community Services Commission reviewed the Youth Advisory Committee’s funding allocations to five youth organizations/ clubs; and
WHEREAS, the Parks and Community Services Commission has provided the City Council with funding recommendations for the Fiscal Year 2021-22 Mini Grant Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Youth Advisory Committee Mini Grant Program funding allocation for Fiscal Year 2021-22 as follows:
ORGANIZATION/ CLUB NAME
CITY COUNCIL
APPROVED FUNDING
Dublin High School Chess Club $425
Gardeners of the Galaxy $700
Helping Hands for All $75
Teens Unite for Education $300
Youth Coding Workshops (YCW) $1,000
Total Recommended Amount $2,500
PASSED, APPROVED AND ADOPTED this 11th day of January 2022, by the following vote:
77 Reso. No. XX-22, Item X.X Page 2 of 2
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
78 City of Dublin
Youth Advisory Committee
Mini Grant Rating Form
Organization: ______________________________ Program: _______________________________
PROPOSAL SCORE
Maximum of 15 points
RECOMMEND FUNDING Yes No
Total Requested Total Recommended
RECOMMENDING FUNDING FOR THE FOLLOWING YOUTH ACTIVITIES: (CHECK ONE). SCHOOL CLUB SPORT ORGANIZATION PERFORMING ARTS CULTURAL AWARENESS HEALTH AWARENESS OTHER YOUTH ACTIVITY/ORGANIZATION__________________ _ THE WORD “PROGRAM”IS USED BELOW ON THIS FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROVEMENTS.
1. Organization/Management
The organization requesting funds must be a recognized group and made up of 75% Dublin residents who are of middle school or high school age.
The youth organization/group, as presented in the application, is able to achieve the stated goals and outcomes. The youth organization/group has completed all requirements of the application process. The youth organization/group has a qualified adult sponsor to assist in the management or oversight of the organization/group and approved project..
Location:
(Maximum of 5) ______
2. Needs/Benefit
Youth benefitting from the service/project are the appropriate target group (75% Dublin youth). The applicant provides an activity to Dublin residents that other organizations do not provide. Applicant’sproposed activity supports/enhances projects and programs benefitting Dublin youth. The applicant collaborates with other youth-orientedorganizations. (Maximum of 5) ______
3. Funding/ Budget
The youth organization/group described in detail how the funds will be used. The youth organization/group described how they will provide verification to the YAC that the funds were used as proposed.
The organization has a separate bank account specifically set up for the groups activities. (Maximum of 5) ______
Attachment 2
79 10/19/21, 12:21 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4524 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4524 1/3 Print
Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B.
Proposal:
The proposal must be no longer than two-and-a-half pages, doubl e-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Wednesday, September 1, 2021 at 8:00 a.m., through Friday, October 1, 2021 at 11:59 p.m. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to:
Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on Friday, October 29, 2021 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, November 17, 2021, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation.
City of Dublin Youth Advisory Committee - 2021 Youth Mini Grant Application - Submission #4524
Date Submitted: 9/29/2021
Attachment 3
80 10/19/21, 12:21 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4524 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4524 2/3 Name of Organization/Club:*
Address1*
City* State* Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:* Email:*
Adult Sponsor (Name & Title):*
Phone: * Email:*
Amount Requesting:* Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
Teens Unite For Education
Dublin CA 94568
Saiesha Goel (Secretary)
Bhavna Goel (Adult Supervisor)
$500
20+
100%
81 10/19/21, 12:21 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4524 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4524 3/3 If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be used to provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not received a grant from the City of Dublin within the past year.
Adult Sponsor's Acknowledgement * Date: *
Our organization, in the past, has received varying amounts of money through this grant. Every year we have spent this money on providing over 80 students with backpacks filled with school supplies. One year, with the additional money we received, we hosted a nutrition education program to help educate the public on the importance of nutrition and leading a healthy lifestyle.
Bhavna Goel 09/29/2021
82 Teens Unite For Education Mini Grant Proposal
Dear Youth Advisory Committee Members,
My name is Saiesha Goel and I am the secretary of the Teens Unite For Education club founded in 2017 at Dublin High School. The members of our club are all students at Dublin High School from different grades that are united by our mission to decrease the education gap experienced by low-income families in Dublin. Our aim for this year is to provide backpacks and school supplies to underprivileged preschool students at a school called Kidango in Dublin.
Many people believe that those living in Dublin are financially well off, but this might not be the case for everyone. We would like to help families that might not be able to afford school supplies for their children by donating backpacks and school supplies (notebooks, writing utensils, erasers, rulers, etc.) to thrive throughout the year. In the past years we have donated more than $200 to a nonprofit organization with similar goals to our club called Yours Humanly. We all want to provide support for these kids. Students attending Kidango don’t have the financial support nor the privilege to annually purchase new school supplies. We want to make their lives easier by focusing on making their futures stable by relieving some of their tensions.
Our organization, in the past, has received varying amounts of money through this grant.
Every year we have spent this money on providing over 80 students with backpacks filled with school supplies. We have also provided proof as to what the money was spent on. One year, with the additional money we received, we hosted a nutrition education program to help educate the public on the importance of nutrition and leading a healthy lifestyle.
In order to ensure that we are giving students what they need, on top of the $500 we hope to receive from this grant, we will continue fundraising throughout the year. We will be partnering with many teen hotspots, such as various restaurants, to raise a portion of the money 83 to give back to the students in this community. Our main goal is to assist fellow residents in Dublin and provide some missing resources to lower-income families.
If we are granted with the funds we are requesting, we will provide receipts of proof for all the supplies we have bought. We will also include pictures of the event where we will be handing out the backpacks with the supplies in it.
Thank you so much for your time and consideration.
84 10/19/21, 12:21 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4525 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4525 1/3 Print
Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Wednesday, September 1, 2021 at 8:00 a.m., through Friday, October 1, 2021 at 11:59 p.m. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to:
Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on Friday, October 29, 2021 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, November 17, 2021, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation.
City of Dublin Youth Advisory Committee - 2021 Youth Mini Grant Application - Submission #4525
Date Submitted: 9/29/2021
85 10/19/21, 12:21 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4525 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4525 2/3 Name of Organization/Club:*
Address1*
City* State* Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:* Email:*
Adult Sponsor (Name & Title):*
Phone: * Email:*
Amount Requesting:* Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
Gardeners of the Galaxy
Dublin CA 94568
Arjun Karur-Parekh
l
Frank Castro, Child Nutrition DIrector, DUSD
1500
20 100%
86 10/19/21, 12:21 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4525 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4525 3/3 If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be used to provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not received a grant from the City of Dublin within the past year.
Adult Sponsor's Acknowledgement * Date: *
We were proud to receive our first grant of $480 from the City of Dublin in 2020 . We used those funds to donate over 85 trays of microgreens and gave away over 500 sunflower seedlings during the food drive for people to grow in their backyards! Those salad greens were used to enhance the nutritional value of chicken and vegetarian wraps which fed more than 950 families throughout DUSD! We additionally donated 25 trays of salad greens to Tri Valley Haven food pantry in Livermore.
Frank Castro 9/29/21
87 Sent: Wednesday, September 29, 2021 9:00 PM
Subject: Youth Grant Application
Hi Ms. Elliott,
It is with pleasure and enthusiasm that I submit my proposal again this year for the Dublin youth grant.
My name is Arjun Karur-Parekh and I am a sophomore at
Dublin High school . I have been gardening since I was in 5th grade and have started an organization called the“Gardeners of the Galaxy '' .
Our goal is to grow and donate healthy food options to the students of Dublin Unified School District, Tri Valley Food Pantry and anyone else in need. As the COVID-19 pandemic
continues to evolve , the need for
fresh, healthy, affordable food remains constant and ever present. Last school year, with the aid of the youth grant, our club had the pleasure of contributing towards that need by donating over 60 trays of sunflower microgreens to
DUSD. With students back in school, the need for fresh
affordable options is even higher this year and our group hopes to continue our efforts with the aid of another grant.
Our club will be primarily focusing on growing microgreens. It will consist of 5-15 students who will be growing and delivering them to the DUSD school kitchens. The addition of microgreens to the menu will enhance the nutritional value because of their dense concentration of vitamins and minerals. Our goal is to grow between 7 and 10 lbs of microgreens per week. To meet all the safety standards, we have obtained a community producer license from the Alameda County of Environmental services. Mr. Frank Castro, the director of nutritional services is our sponsor from the school district and has been an excellent supporter.
If we wish to sustain this project, funding is crucial and will be used to buy trays, soil, and seeds. The cost of growing 1 tray is about $ 88 4.50 which can yield upto 16 servings! By collaborating with local businesses, we hope to reduce the cost even further by bulk purchasing.
To prove that the funds are used as proposed, pictures will be sent at certain milestones and accurate bookkeeping will be initiated, ie. pictures taken at each delivery, weighing of product every harvest, accurate databases and treasury logs. Additionally, a website with all information regarding the project will be created to get additional funding and attention to our group.
We were proud to receive our first grant of $480 from the City of Dublin in 2020 . We used those funds to donate over 85 trays of microgreens and
gave away over 500 sunflower seedlings during the
food drive for people to grow in their backyards! Those salad greens were used to enhance the nutritional value of chicken and vegetarian wraps which fed more than 950 families throughout DUSD! We additionally donated 25 trays of salad greens to Tri Valley Haven food pantry in Livermore.
We sincerely hope to continue our efforts and secure your support with this grant , so we can grow and support those in need.
The Covid-19 pandemic has taken a toll on all of us and with creative ideas and working together, we can make it better for everyone.
Thank you again for supporting us and we look forward to hearing back from you.
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
89 10/19/21, 12:20 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4526 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4526 1/3 Print
Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Wednesday, September 1, 2021 at 8:00 a.m., through Friday, October 1, 2021 at 11:59 p.m. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to:
Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on Friday, October 29, 2021 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, November 17, 2021, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation.
City of Dublin Youth Advisory Committee - 2021 Youth Mini Grant Application - Submission #4526
Date Submitted: 9/30/2021
90 10/19/21, 12:20 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4526 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4526 2/3 Name of Organization/Club:*
Address1*
City* State* Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:* Email:*
Adult Sponsor (Name & Title):*
Phone: * Email:*
Amount Requesting:* Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
Dublin High Chess Club
Dublin California 94568
Rohil Khare
Eric Lai
10 clocks x 20 dollars =
200 dollars; 20 boards x
15 dollars = 300 dollars;
500 dollars total.
73 100
91 92
The Dublin High School Chess Club is a club sponsored by PFSO. Pre-Covid, our club met weekly at lunch and averaged about 20 to 30 members. Our club supports all types of chess players as we have members that are new to chess as well as nationally ranked players. During the pandemic, the club continued to meet weekly through both Zoom and Discord. To give some statistics regarding our accomplishments, our club placed 11th at the National High School Championships in May of 2021 and was the undefeated runner-up at the 2021 US Amateur West Scholastic. In the coming years, our chess team has the potential to place top 5 in the country if we continue playing the way we are.
The Dublin Chess Club is on the rise this year and is planning to have a significant increase in the number of members. We want to make sure that everybody has the opportunity to play, and for that, we need to invest in chess boards, chess pieces, and clocks. In previous years, due to a lack of funding, there may not have been enough boards and clocks for players, meaning that they wouldn’t be able to play. This year, we don’t want that to happen because we want everybody to enjoy their time in our club and leave happy. Additionally, this year our club is planning on starting chess clubs at the middle schools in our area, specifically Wells and Cottonwood, in addition to the coaching we already help provide at Fallon Middle School. By providing chess coaching at Wells, we hope to help solve traditional “east versus west” equity issues. Regarding Cottonwood, we want to make them more involved as far as middle schools go as they are the newest school in Dublin. In order to essentially support two new chess clubs, we need more boards, pieces, and clocks so that everybody will be able to learn and play.
Regarding proof of fund spending, our club will keep a digital log of all the money we spend. We plan to include the items bought, money spent, date of purchase, and copies of receipts on this log. Our club has past experience with creating and updating budget logs and 93 managing up to $500. We are certain that we will be able to keep a well-maintained budget log that is updated shortly after each purchase. Additionally, we plan to forward our digital log to the Youth Advisory Committee upon request.
94 10/19/21, 12:21 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4527 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4527 1/3 Print
Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Wednesday, September 1, 2021 at 8:00 a.m., through Friday, October 1, 2021 at 11:59 p.m. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to:
Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on Friday, October 29, 2021 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, November 17, 2021, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation.
City of Dublin Youth Advisory Committee - 2021 Youth Mini Grant Application - Submission #4527
Date Submitted: 10/1/2021
95 10/19/21, 12:21 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4527 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4527 2/3 Name of Organization/Club:*
Address1*
City* State* Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:* Email:*
Adult Sponsor (Name & Title):*
Phone: * Email:*
Amount Requesting:* Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
Helping Hands For All
Dublin CA 94568
Amatullah Omar President of Helping Hands for All
Tim Pale Club Mentor
$150
16 75%
96 97
Helping Hands For All is a kid ran charity organization that my siblings and I started about 7 years ago. Originally the projects we conducted through Helping Hands involved friends and family, however, as we started to recognize the impact we had on the communities we donated to and the communities we involved in the collection process, we realized putting Helping Hands projects on a larger platform would have a greater impact on those donating and those receiving the donations. As a result, we brought Helping Hands to our school, Quarry Lane, in the form of a club. Our goal is to aid underprivileged communities while educating and providing a foundation for the youth to make a significant impact on society.
The current Helping Hands For All project is a school supplies drive, all donations will go to Schoolhouse Supplies. The Dublin youth are involved in our projects from the start, as a club we research organizations, create flyers and presentations, hold school-wide assemblies to spread awareness, and share our projects with the surrounding communities. Our projects educate the Dublin youth about the importance of aiding underprivileged communities and allow the Dublin youth to see the impact they have on those communities firsthand.
The funds will be used to buy donation items: pencils, pens, crayons, markers, highlighters, rulers, and glue sticks. Helping Hands For All will provide the Youth Advisory Committee with receipts from all the purchases along with pictures of the items purchased and progress updates of the project.
98 10/20/21, 4:13 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4528 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4528 1/3 Print
Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Wednesday, September 1, 2021 at 8:00 a.m., through Friday, October 1, 2021 at 11:59 p.m. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to:
Liz Elliott
2. Submit the application packet in-person at the Shannon Community Center; Attention: Liz Elliott, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on Friday, October 29, 2021 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, November 17, 2021, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation.
City of Dublin Youth Advisory Committee - 2021 Youth Mini Grant Application - Submission #4528
Date Submitted: 10/1/2021
99 10/20/21, 4:13 PM https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4528 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/4528 2/3 Name of Organization/Club:*
Address1*
City* State* Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:* Email:*
Adult Sponsor (Name & Title):*
Phone: * Email:*
Amount Requesting:* Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
Youth Coding Workshops
Dublin California 94568
Harun Momin
Aruna Mysore
$2,000
30 staff, 100 students
95%
100
101
Youth Mini Grant Request for Proposals - Youth Coding Workshops a) Brief Description of YCW:
Youth Coding Workshops, or YCW, is a Dublin-based organization working to provide programming literacy to middle school students in the Tri-Valley. At YCW, we provide workshop-based classes every weekend to students interested in programming, completely free of charge. We have also partnered and established branches at all three middle schools within Dublin (Fallon, Wells, and Cottonwood). Each one of these branches meets weekly for semester long courses in order to cultivate their programming skills. b) Describe YCW and how it benefits Dublin youth
At each one of our YCW branches at each middle school in Dublin, we have made it our goal to make sure each and every single student learns the programming fundamentals necessary for the future of our society. At YCW, we started this organization as a result of the lack of advanced programming courses within middle schools. Many students are forced to learn on their own, many losing interest without the required motivation to learn programming. With YCW, we aimed to help Dublin youth reinstate the motivation that is required to learn programming. We, alongside each student, work to create a community where learning coding is possible. c) Describe what and how the funds/grants will be used Each year, YCW hosts numerous competitions and events in order to keep the community within the main branch and the middle school branches engaged and motivated to learn. In order to grow YCW and the community, we would like to shift to larger-scale hackathons and in-person events to gain a larger presence in Dublin. In order to do this, we would like ~$2000 in funds so that we can fund large-scale competitions with exciting prizes and on-site venues. In addition, 102
the funds would also be implemented with sustaining numerous websites for YCW that are created in order to help add to the theme of each large scale event. d) Proof for funds being used as proposed
As for proof, YCW will make sure to stay in close contact with the City of Dublin in order to plan large-scale, on-site (if possible) events. With the support of the City of Dublin, we at YCW would be able to 1) make sure that the funds are being used appropriately and 2) gain a bigger presence within the community. In addition, we would be willing to provide any sorts of receipts/transaction histories that can help prove and usage of the funds. e) Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefited the group
Not applicable.
103
STAFF REPORT
CITY COUNCIL
Agenda Item 4.6
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Payment Issuance Report and Electronic Funds Transfers Prepared by: Veronica Briggs, Senior Finance Technician EXECUTIVE SUMMARY:
The City Council will receive a listing of payments issued from December 1, 2021 – December 31, 2021 totaling $8,816,835.54.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
SUMMARY OF PAYMENTS ISSUED
December 1, 2021 – December 31, 2021
Total Number of Payments: 212
Total Amount of Payments: $8,816,835.54
DESCRIPTION:
The Payment Issuance Report (Attachment 1) provides a listing of all payments for the period beginning December 1, 2021 through December 31, 2021. This report is provided in accordance with the policy adopted November 15, 2011, in Resolution No.189-11. The listing of payments has been reviewed in accordance with the policies for processing payments and expenditures.
The City’s practice of reporting payments to the City Council after the payments have been made is in compliance with California Government Code Sections 37208 (b) and (c), which allow for an agency to make payments without first being audited by the legislative body, as long as such payments are: 1) conforming to a budget approved by ordinance or resolution of the legislative body; and 2) presented to the legislative body for ratification and approval in the form of an audited comprehensive annual financial report.
104
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Payment Issuance Report for December 2021
105
Print Date: 12/30/2021 City of
Dublin
Payments Dated 12/1/2021 through 12/31/2021
Date Issued Payee Amount Description
12/01/2021 DSRSD 13,230.38 SERVICE TO 10/31/2021
Payments Issued 12/1/2021 Total: 13,230.38
12/06/2021 4LEAF INC. 51,484.00 BLDG INSP/PLAN CHECK SVCS OCT 2021 12/06/2
021 AGRICULTURAL NATURAL RESOURCES 14,367.52 MAINTENANCE SVCS-FALLON VILLAGE GHAD 12/06/2021 AMP PRINTING, INC. 145.55 BUSINESS CARDS
284.51 BUSINESS CARDS
5,517.13 SIGNS FOR ENVIRONMENTAL SVCS & SPLATTER
Check Total: 5,947.19
12/06/2021 ANB PROPERTY CORPORATION 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM 12/06/2021 B&B BORDEN LLC. 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM 12/06/202
1 CARBONIC SERVICE 361.26 POOL CHEMICALS FOR THE WAVE
12/06/2021 CASTO SOLANO 1,000.00 HERITAGE ART DESIGN PROPOSAL STIPEND 12/06/2021 DEDECKER SCULPTURES INC. 1,000.00 HERITAGE ART DESIGN PROPOSAL ST IPEND 12/06/2021 FEHR & PEERS 1,806.00 TRANSPORTATION IMPACT FEE NEXUS STUDY 12/06/20
21 INTERNATIONAL CODE COUNCIL INC 60.36 BUILDING CODE BOOKS 12/06/2
021 INT'L ASSN OF ELECTRICAL INSP 120.00 ASSN OF ELECTRICAL INSPECTORS DUES-SHREEVE 12/06/20
21 KEITH, BRIAN 1,000.00 HERITAGE ART DESIGN PROPOSAL STIPEND 12/06/2021 MARTENS, JERILYN 1,000.00 UT ILITY BOX ART
12/06/2021 MCE CORPORATION 9,497.42 LANDSCAPE MAINTENANCE DSRSD NOV 2021 12/06/2
021 MURCO MANAGEMENT 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM 12/06/202
1 NICHOLS CONSULTING ENGINEERS 2,516.25 ENGINEERING SERVICES - OCT 2021 12/06/2021 PACIFIC COAST CONSERVATION 840.00 PUBLIC ART ASSESSMENT REPORTIN G 12/06/2021 PACIFIC GATEWAY PROPERTIES 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM 12/06/2021 PAKPOUR CONSULTING GROUP, INC. 813.75 EASTERN DU BLIN TIF UPDATE 12/06/2021 PETIT, CHRISTINE 43.20 REC CLASS IN STRUCTOR 12/06/2021 PG&E 1,368.60 SERVICE TO 10/14/2 021
5,441.66 SERVICE TO 11/07/2021
280.78 SERVICE TO 11/08/2021
79.60 SERVICE TO 11/09/2021
3,463.45 SERVICE TO 11/11/2021
233.93 SERVICE TO 11/12/2021
2,634.27 SERVICE TO 11/14/2021
65.51 SERVICE TO 11/15/2021
Check Total: 13,567.80
12/06/2021 PLAN JPA 6,131.67 GENERAL LIABILITY CLAIMS - OCT 2021 12/06/2021 PRUDENTIAL OVERALL SUPPLY 439.00 MAT SERVICE - CIVIC CENTER 229.00
MAT SERVICE - CORP YARD
185.60 MAT SERVICE – PUBLIC SAFETY COMPLEX
258.36 MAT SERVICE - SENIOR CENTER
670.50 MAT SERVICE - SHANNON CENTER
216.80 MAT SERVICE - THE WAVE
Check Total: 1,999.26
12/06/2021 ROMO STUDIOS, LLC. 1,000.00 HERITAGE ART DESIGN PROPOSAL ST IPEND
12/06/2021 SAN LEANDRO, CITY OF 360.00 ALAMEDA COUNTY CITY MANAGERS DUES 21-22 12/06/2021 SHAMROCK VILLAGE ASSO CIATES LL 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM Attachment 1
106
Print Date: 12/30/2021 City of Dublin
Payments Dated 12/1/2021 through 12/31/2021
Date Issued Payee Amount Description
12/06/2021 STANFORTH HOLDING CO. LLC 20,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM 12/06/2021 SZABOWORKS 1,000.00 HERITAGE ART DESIGN PROPOSAL STIPEND 12/06/2021 TRANSITION FINANCIALS SERVICES 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM 12/06/2021 TREASURER ALAMEDA COUNTY 16,792.46 FUEL OCT 2021 12/06/2021 TRI-VALLEY COMMUNITY TV 55,607.50 OPERATING SUBSIDY FY 21-22 (PMT 2 OF 2)
14,716.50 PEG CONTRIBUTION FY21-22 (PMT 2 OF 2)
Check Total: 70,324.00
12/06/2021 TRI-VALLEY JANITORIAL INC. 4,157.75 EXTRA JANITORIAL SERVICES NOV 2021
22,002.75 JANITORIAL SERVICES NOV 2021
30,228.39 JANITORIAL SERVICES-CAMP PARKS NOV 2021
4,045.91 JANITORIAL SUPPLIES NOV 2021
Check Total: 60,434.80
12/06/2021 TYLER TECHNOLOGIES, INC. 10,500.00 TYLER MUNIS ERP SOFTWARE IMPLEMENTATION 12/06/2021 U.S. POSTAL SERVI CE 4,050.51 POSTAGE FOR 2022 SPRING ACTIVITY GUIDE 12/06/2021 WILLDAN HOMELAND SOLUT IONS 1,057,819.30 ENERGY EFFICIENCY/INFRASTRUCTURE IMPROVEMENT Payments Issued 12/6/2021 Total: 1,415,836.75
12/07/2021 U.S. BANK CORPORATE PMT SYSTEM 169.00 ABORICULTURE ANNUAL CONF REG-MCDONALD
61.65 ADULT SOFTBALL SUPPLIES
2.99 APPLE ICLOUD STORAGE SUBSCRIPTION
576.00 COMPUTER SOFTWARE
189.98 DOMAIN NAME RENEWALS
150.00 EAST BAY HOUSING MEMBERSHIP-NELSON
2,932.98 HARVEST FAIR SUPPLIES
212.00 ICMA MEMBERSHIP DUES-STEFANSKI
327.21 INFO FAIR SUPPLIES
567.24 INSIDE DUBLIN SUPPLIES
60.00 INTERNATIONAL CODE COUNCIL CITY DUES
350.00 LINEN CLEANING FOR FACILITY RENTALS
825.00 MAYORS SUMMIT LUNCH-11 ATTENDEES
1,450.00 LEAGUE OF CA CITIES CONF REG-SMITH/TRIBBY
1,660.83 INSIDE DUBLIN SUPPLIES & ICMA CONF EXP-STEFANSKI
655.49 OFFICE SUPPLIES
1,925.12 OFFICE SUPPLIES & PW CONF REG-5 ATTENDEES
763.88 OFFICE SUPPLIES, NEW LAW & ELECTIONS SEMINAR
2,349.58 OPEN ENROLLMENT & ADMIN RETREAT SUPPLIES
5,302.53 POLICE SUPPLIES
802.59 POLICE TRAINING EXPENSES
1,304.38 PRESCHOOL & AFTERSCHOOL REC SUPPLIES
690.00 PUBLIC INFO OFFICERS CONF REG-MORAN
200.00 PUBLIC WORKS CONFERENCE REG-RUSSELL
169.90 SENIOR CENTER BANNERS
125.06 SENIOR CENTER SUPPLIES
708.00 SOFTWARE
107
Print Date: 12/30/2021 City of Dublin
Payments Dated 12/1/2021 through 12/31/2021
Date Issued Payee Amount Description
101.59 SUBDIVISION MAP ACT REFERENCE MATERIALS
1,334.60 THE WAVE BIRTHDAY PARTY SUPPLIES
1,515.35 THE WAVE TRAINING & SUPPLIES
439.00 WORLD WATERPARK ASSN DUES-AMAYA
Check Total: 27,921.95
Payments Issued 12/7/2021 Total: 27,921.95
12/08/2021 CAL PERS HEALTH PREMIUM 136,269.09 HEALTH INSURANCE PREMIUM - DEC 2021 Payments Issued 12/8/2021 Total: 136,269.09
12/10/2021 CAL PERS 80,031.01 PERS RETIREMENT PLAN: PE 12/3/21 12/10/2021 EMPLOYMENT DEVELOPMENT DEPT 24,856.79 CA STATE WITHHOLDING: PE 12/3/21 12/10/2021 I C M A 401 PLAN 1,187.78 DEFERRED COMP 401A: PE 12/3/21 12/10/2021 I C M A 457 PLAN 22,643.62 DEFERRED COMP 457: PE 12/3/21 12/10/2021 INTERNAL REVENUE SERVICE 80,311.32 FEDERAL WITHHOLDING: PE 12/3/21 12/10/2021 US BANK - PARS 1,630.36 PARS: PE 12/3/21
12/10/2021 WAGEWORKS, INC. 2,482.34 WAGEWORKS: PE 12/3/21 Payments Issued 12/10/2021 Total: 213,143.22
12/13/2021 4LEAF INC. 240.00 ENGINEERING SERVICES OCT 2021 620.00 PLANNING INSPECTIONS OCT 2021
Check Total: 860.00
12/13/2021 ADVANCED INTEGRATED PEST 5,060.00 PEST CONTROL SERVICES NOV 2021 12/13/2021 ALAMEDA COUNTY FIRE DEPARTMENT 1,239,753.25 FIRE SERVICES NOV 2021 12/13/2021 ALAMEDA HEALTH SYSTEM 1,337.70 POLICE INVESTIGATION MEDICAL EXAM 12/13/2021 ALL CITY MANAGEMENT SVCS INC 16,910.56 CROSSING GUARD SERVICES 10/17/21-10/30/21 12/13/2021 AMADOR VALLEY INDUSTRIES LLC 24,121.53 CAMPS PARKS SOLID WASTE SERVICES OCT 2021 12/13/2021 AMP PRINTING, INC. 382.38 PRINTING SERVICES FOR GHOSTS OF DUBLIN
764.75 SPLATTER FESTIVAL SIGNAGE
Check Total: 1,147.13
12/13/2021 ANGEL HOUZE CLAY ART 70.00 REC CLASS INSTRUCTOR 12/13/2021 ARORA, AKSHAY 2,347.80 REC CLASS INSTRUCTOR 12/13/2021 AT&T 379.20 PUBLIC SAFETY COMPLEX DATA SVCS TO 11/10/21
49.44 SERVICE FOR TOLL FREE NUMBER TO 11/10/21
Check Total: 428.64
12/13/2021 AT&T - CALNET 3 296.64 SERVICE TO 11/26/2021
134.45 SERVICE TO 11/27/2021
127.96 SERVICE TO 12/01/2021
Check Total: 559.05
12/13/2021 BIG O'TIRES #7 219.75 POLICE VEHICLE MAINT & TIRES 12/13/2021 BLAISDELL'S BUSINESS PRODUCT S 1,647.56 OFFICE SUPPLIES-NOV 2021 12/13/2021 BOUND TREE MEDICAL, LLC. 1,040.76 POLICE EVIDENCE SUPPLIES 12/13/2021 BRINKS, INC. 231.38 ARMORED CAR SERVICE DEC 2021 12/13/2021 CALED 570.00 CALED MEMBERSHIP FY21-22 SMITH 12/13/2021 CALICO CENTER 10,069.35 HUMAN SERVICES GRANT JUL-NOV 2021 12/13/2021 CALIFORNIA SPIRIT ELITE, INC. 4,256.00 REC CLASS INSTRUCTOR
931.00 REC CLASS ISNTRUCTOR
Check Total: 5,187.00
12/13/2021 CASTRO VALLEY PERFORMING ARTS 2,178.00 REC CLASS INSTRUCTOR 108
Print Date: 12/30/2021 City of Dublin
Payments Dated 12/1/2021 through 12/31/2021
Date Issued Payee Amount Description
12/13/2021 CHESS WIZARDS, INC. 647.50 REC CLASS INSTRUCTOR 12/13/2021 CLUB V.I.P. VOLLEYBALL 1,620.00 REC CLASS INSTRUCTOR 12/13/2021 CODE PUBLISHING COMPAN Y 163.50 ZONING CODE UPDATES 12/13/2021 COMMUNICATION ACADEM Y 872.90 REC CLASS INSTRUCTOR 12/13/2021 CONTRACT SWEEPING SERVICES 26,539.59 STREET SWEEPING SERVICES NOV 2021 12/13/2021 CONVERGEONE, INC. 7,484.17 CISCO CONFERENCE PHONES REPLACEMENT
367.50 PHONE SYSTEM MAINTENANCE
Check Total: 7,851.67
12/13/2021 COULSON & ASSOCI ATES 17,480.00 ENGINEERING SERVICES - AUG 2021 12/13/2021 DENALECT ALARM COMPANY 363.00 QUARTERLY FIRE ALARM SERVICE FIRE STATION 12/13/2021 DEPARTMENT OF JUSTICE 256.00 FINGERPRINTING SERVICES NOV 2021 12/13/2021 DOWNTOWN DISPLAYS LLC 1,200.00 DOWNTOWN WI-FI TOWER 2020 12/13/2021 DSRSD 14,140.21 SERVICE TO 11/14/2021
12/13/2021 DU-ALL SAFETY, LLC 3,384.26 SAFETY CONSULTING & INSPECTION SERVICES
1,307.56 SAFETY CONSULTING & INSPECTION SVCS NOV 2021
Check Total: 4,691.82
12/13/2021 DUBLIN PLAZA LLC 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM #7 12/13/2021 EMPLOYMENT DEVELOPMENT DEPT 270.00 2020 EMPLOYMENT & WAGE DATA 12/13/2021 ENTERPRISE RENT A CAR 1,848.28 VEHICLE RENTAL-SPECIAL INVESTIGATIONS UNIT 12/13/2021 EPACT NETWORK LTD 7,700.00 REC FORM SOFTWARE 12/13/2021 EUROPEAN MOBILE WERKS 1,274.18 POLICE VEHICLE MAINTENANCE & REPAIR 12/13/2021 EVERYTHING GROWS INTERIOR 198.55 PLANT SERVICE DEC 2021 12/13/2021 FUN WITH ACADEMICS, LLC 417.90 REC CLASS INSTRUCTOR 12/13/2021 GUIDA SURVEYING INC. 1,300.00 ENGINEERING SERVICES - OCT 2021 12/13/2021 HATZIKOKOLAKIS, JA CQUI 27.50 MILEAGE REIMBURSEMENT SEP - NOV 2021 12/13/2021 HILDE PLISSKIN INVESTORS 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM #7 12/13/2021 HOPE HOSPICE, INC. 10,000.00 HUMAN SERVICES GRANT JUL-DEC 2021 12/13/2021 JACKMAN, SHARLENE 218.96 REIMB PUBLIC INFO OFFICERS CONF EXPENSES 12/13/2021 KIMLEY-HORN AND ASSO C. INC. 2,560.00 ENGINEERING SERVICES - AUG 2021
14,255.00 ENGINEERING SERVICES - JUL 2021
1,825.00 ENGINEERING SERVICES - OCT 2021
6,960.00 ENGINEERING SERVICES - SEP 2021
Check Total: 25,600.00
12/13/2021 KIRKLAND, PATRICIA 290.00 REFUND FOR CANCELLED SENIOR CENTER TRIP 12/13/2021 LADNER, JAMES C 600.00 SANTA SVCS-TREE LIGHTING & BREAKFAST W/ SANTA 12/13/2021 LANGUAGE LINE SERVICES 76.20 LANGUAGE LINE SERVICES NOV 2021 12/13/2021 LIVERMORE AUTO GROUP 8,084.56 POLICE VEHICLE MAINT & REPAIRS 12/13/2021 LSA ASSOCIATES INC. 2,547.50 CEQA DOC PREP-RIGHETTI PROPERTY STAGE 2 12/13/2021 MAKE ME A PRO SPORTS 9,864.00 REC CLASS INSTRUCTOR 12/13/2021 MCE CORPORATION 541,020.35 MAINTENANCE SERVICES OCT 2021 12/13/2021 MCKINNEY ASSOC, INC., LLOYD F. 1,684.74 PROJECTOR REPAIRS
330.00 TOUCH PANEL REPAIRS
Check Total: 2,014.74
12/13/2021 MITY-LITE, INC. 8,991.35 TABLES FOR SENIOR & SHANNON CENTERS 12/13/2021 MNS ENGINEERS, INC. 13,599.00 ENGINEERING SERVICES - AUG 2021
13,950.00 ENGINEERING SERVICES - OCT 2021
12,593.75 ENGINEERING SERVICES - SEP 2021
Check Total: 40,142.75
109
Print Date: 12/30/2021 City of Dublin
Payments Dated 12/1/2021 through 12/31/2021
Date Issued Payee Amount Description
12/13/2021 ONE DIVERSIFIED, LLC 27,140.29 AUDIO SYSTEM INSTALLATION PUBLIC SAFETY 12/13/2021 PETIT, CHRISTINE 249.60 REC CLASS INSTRUCTOR 12/13/2021 PG&E 7,789.76 SERVICE TO 11/05/2021
42.13 SERVICE TO 11/11/2021
62.47 SERVICE TO 11/12/2021
25.46 SERVICE TO 11/14/2021
26,445.92 SERVICE TO 11/15/2021
Check Total: 34,365.74
12/13/2021 PHOENIX GROUP INFO SYS. 311.15 PARKING CITATION PROCESSING - OCT 2021 12/13/2021 PLEASANTON, CITY OF 24,000.00 SHARED COST OF LEGISLATIVE ADVOCACY SVCS 12/13/2021 PRECISION CONCRETE CUTTING 250,000.00 SIDEWALK REPAIR SERVICES 12/13/2021 PRO CYCLES 1,735.35 POLICE MOTORCYCLE MAINTENANCE - 19M75
726.18 POLICE MOTORCYCLE MAINTENANCE - 20M74
Check Total: 2,461.53
12/13/2021 PRUDENTIAL OVERALL SUPPLY 46.40 MAT SERVICE -PUBLIC SAFETY COMPLEX 12/13/2021 RAYNE OF SAN JOSE 172.90 WATER SOFTENER SERVICE-FIRE STATION 16
194.00 WATER SOFTENER SERVICE-FIRE STATION 17
145.35 WATER SOFTENER SERVICE-FIRE STATION 18
Check Total: 512.25
12/13/2021 REDWOOD TOXICOLOGY LAB. INC. 247.00 FORENSIC DRUG AND ALCOHOL EXAMS 12/13/2021 ROBERT HALF INC 693.00 PW TEMPORARY OFFICE STAFF-DYER 12/13/2021 RRM DESIGN GROUP, A CA CORP 29,898.75 CONSULTING SVCS-MULTI-FAM DEV & ADU'S
166.25 ENGINEERING SERVICES - JUL 2021
Check Total: 30,065.00
12/13/2021 SELECT IMAGING 182.46 APRONS FOR CITY COUNCIL MEMBERS
185.44 SIGNAGE FOR PASSPORT SERVICES
Check Total: 367.90
12/13/2021 SHAMROCK OFFICE SOLUT IONS, LLC 2,107.23 COPIER CHARGES 12/13/2021 SKATESATIONAL 600.00 REC CLASS INSTRUCTOR
12/13/2021 SMITH, LINDA 187.13 REIMBURSEMENT FOR HOLIDAY ORNAMENTS 12/13/2021 SNG & ASSOCIATES INC. 20,065.00 ENGINEERING SERVICES - JUL 2021
21,296.25 ENGINEERING SERVICES - SEP 2021
Check Total: 41,361.25
12/13/2021 SOLARWINDS, INC. 1,125.44 SOLARWINDS SAM PROFESSIONAL LICENSES 12/13/2021 SPECIAL EVENTS 4,280.26 TREE LIGHTING EQUIPMENT RENTAL 12/13/2021 SQUAD ESTATES 2,597.40 REC CLASS INSTRUCTOR 12/13/2021 STANFORD HEALTH -VALLEYCAR E 70.00 EMPLOYEE MEDICAL SERVICES 12/13/2021 TREASURER ALAMEDA COUNTY 1,591.50 PARKING CITATIONS COLLECTED OCT 2021 12/13/2021 TREASURER ALAMEDA COUNTY 29,028.63 TRAFFIC SIGNAL/ STREET LIGHT MAINT AUG 2021
40,373.14 TRAFFIC SIGNAL/ STREET LIGHT MAINT OCT 2021
38,101.45 TRAFFIC SIGNAL/ STREET LIGHT MAINT SEP 2021
Check Total: 107,503.22
12/13/2021 U S CONF OF MAYORS 5,269.00 U.S. CONFERENCE OF MAYORS MEMBERSHIP 12/13/2021 UNIVAR USA INC 1,121.44 THE WAVE POOL CHEMICALS 12/13/2021 UNIVERSAL BUILDING SERVICES 1,350.00 CARPET CLEANING SERVICES-CIVIC CENTER NOV 2021
240.00 CARPET CLEANING SERVICES-LIBRARY NOV 2021
660.00 CARPET CLEANING SERVICES-SENIOR CTR NOV 2021
1,142.00 CARPET CLEANING SERVICES-SHANNAN CTR NOV 2021
110
Print Date: 12/30/2021 City of Dublin
Payments Dated 12/1/2021 through 12/31/2021
Date Issued Payee Amount Description
558.00 CARPET CLEANING SERVICES-THE WAVE NOV 2021
Check Total: 3,950.00
12/13/2021 URBAN PLANNERS PARTNERS, INC. 1,619.90 PLANNING SVCS-REGIONAL ST. AFFORDABLE HSNG 12/13/2021 WAGEWORKS, INC. 554.00 FLEXIBLE SPENDING ACCOUNT FEES - NOV 2021 12/13/2021 WEE HOOP, INC. 991.20 REC CLASS INSTRUCTOR
12/13/2021 WESTERN PACIFIC SIGNAL LLC 975.00 TRAFFIC SIGNAL EQUIPMENT-CIP Payments Issued 12/13/2021 Total: 2,618,416.30
12/15/2021 DELTA DENTAL OF CALIFORNIA 12,415.57 DELTA DENTAL PREMIUM - DEC 2021 12/15/2021 UNUM LIFE INS CO OF AMERICA 10,281.32 LIFE AND AD&D PREMIUM - DEC 2021 12/15/2021 VISION SERVICE PLAN - (CA) 1,876.06 VISION INSURANCE PREMIUM - DEC 2021 Payments Issued 12/15/2021 Total: 24,572.95
12/21/2021 ALMETEK INDUSTRIES INC 3,464.40 STORM DRAIN MEDALLIONS 12/21/2021 AMADOR VALLEY INDUSTRIES LLC 3,795,587.52 RESIDENTIAL REFUSE SERVICES JUL-DEC 2021 12/21/2021 AMP PRINTING, INC. 107.77 BUSINESS CARDS
2,163.15 PRINTING SERVICES FOR SPLATTER FESTIVAL
182.86 PRINTING SERVICES FOR SUPPORT LOCAL POST
Check Total: 2,453.78
12/21/2021 AMY'S ENGRAVED SIGNS & AW ARDS 82.69 EMPLOYEE NAMEPLATE 12/21/2021 ANB PROPERTY CORPORATION 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM #8 12/21/2021 ARORA, AKSHAY 12,031.20 REC CLASS INSTRUCTOR 12/21/2021 ASCAP 370.00 PUBLIC PERFORMANCE MUSIC LICENSE FEE 12/21/2021 AT&T 3,540.00 PUBLIC SAFETY COMPLEX DATA SERVICES 12/21/2021 AT&T - CALNET 3 49.55 SERVICE TO 12/06/2021
1,216.53 SERVICE TO 12/12/2021
Check Total: 1,266.08
12/21/2021 BAY ALARM COMPANY 529.41 ALARM SERVICES SENIOR CENTER
10.00 ALARM SERVICES THE WAVE
Check Total: 539.41
12/21/2021 BAY AREA NEWS GROUP 701.68 LEGAL NOTICES NOV 2021 12/21/2021 BAY ISLAND OFFICIAL ASSOC 671.00 SPORTS OFFICIATING - ADULT BASKETBALL
1,320.00 SPORTS OFFICIATING - ADULT SOFTBALL
Check Total: 1,991.00
12/21/2021 BRIGGS, VERONICA 500.00 EMPLOYEE RECOGNITION AWARD 10YR 12/21/2021 CALEHS 600.00 GENERATOR INSPECTION CIVIC CENTER 12/21/2021 CALIFORNIA GREEN BUSINESS 1,000.00 ALAMEDA CO GREEN BUSINESS PROGRAM SUPPORT 12/21/2021 CARBONIC SERVICE 321.10 POOL CHEMICALS FOR THE WAVE 12/21/2021 COGENT COMMUNICATIONS, INC 2,219.00 CIVIC CENTER INTERNET SERVICE NOV 2021 12/21/2021 COMCAST 2,300.00 CIVIC CENTER & FIRE STATION INTERNET DEC 2021 12/21/2021 COMCAST 113.88 CIVIC CENTER CABLE SERVICE DEC 2021
1,841.61 INTERNET / CABLE SVC VARIOUS CITY DEPTS
Check Total: 1,955.49
12/21/2021 CPS HR CONSULTING 1,500.00 ADMINISTRATI VE-TECHNICAL RETREAT 2021 12/21/2021 DEWAN, DHARMINDER 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM 12/21/2021 DUBLIN PLAZA 10,000.00 COMMERCIAL RENT RELIEF GRANT PROGRAM 12/21/2021 DUBLIN STATION INVEST ORS 20,000.00 COMMERCIAL RE NT RELIEF GRANT PROGRAM 12/21/2021 DUBLIN UNIFIED SCHOOL DISTRICT 26.89 SPURR USE STAGER GYM/YORK ALT CENTER
1,058.78 UTILITIES STAGER GYM 10/13/21 - 11/11/21
111
Print Date: 12/30/2021 City of Dublin
Payments Dated 12/1/2021 through 12/31/2021
Date Issued Payee Amount Description
Check Total: 1,085.67
12/21/2021 DWYER, ANDREA 52.70 MILEAGE REIMBURSEMENT NOV 2021 12/21/2021 EAST BAY POOL SERVICE, INC. 8,620.00 THE WAVE POOL MAINTENANCE AND INSPECTION 12/21/2021 EAST BAY REGIONAL PARK DIST 100.00 TEMP PARK ACCESS PERMIT-TASSAJARA CRK REG PRK 12/21/2021 ELLIOTT, ELIZABETH 32.03 MILEAGE REIMBURSEMENT NOV 2021 12/21/2021 ELS ARCHITECTURE & URBAN DESGN 57,687.00 SCS PROPERTY COMMUNITY OUTREACH 12/21/2021 EUROPEAN MOBILE WERKS 1,814.78 POLICE VEHICLE MAINTENANCE & REPAIR 12/21/2021 EVERPRO KIDS 950.40 REC CLASS INSTRUCTOR
12/21/2021 FARAHMAND, AMIR 521.92 MILEAGE REIMBURSEMENT NOV 2021 12/21/2021 FEDEX 21.96 EXPRESS SHIPPING
12/21/2021 FERGUSON, ROBERT 969.00 REC CLASS INSTRUCTOR 12/21/2021 FRAZER, DONOVAN 68.78 REIMBURSE POLICE DRE COURSE EXPENSES 12/21/2021 GOLDEN STATE FLEET SVCS INC 125.00 POLICE VEHICLE TOW 12/21/2021 GOODWIN CONSULTING GROU P, INC. 13,545.00 SPECIAL TAX CONSULTING DUBLIN CROSSING CFD 12/21/2021 HAIDER, AGHA S. 156.69 MILEAGE REIMBURSEMENT NOV 2021 12/21/2021 HATZIKOKOLAKIS, JACQUI 9.18 MILEAGE REIMBURSEMENT DEC 2021 12/21/2021 HF&H CONSULTANTS, LLC 17,287.50 SOLID WASTE FRANCHISE AGREEMENT AMENDMENT 12/21/2021 HISATOMI, LISA 600.00 EMPLOYEE RECOGNITION AWARD 15YR 12/21/2021 IRON MOUNTAIN 341.39 POLICE RECORDS STORAGE - DEC 2021 12/21/2021 JACKMAN, SHARLENE 500.00 EMPLOYEE RECOGNITION AWARD 10YR 12/21/2021 JAVORSKY, KYLE 189.84 MILEAGE REIMBURSEMENT NOV 2021 12/21/2021 JOHNSON CONTROLS SECURITY 519.72 FIRE ALARM INSTALLATION 12/21/2021 LANLOGIC INC. 4,171.00 INFORMATION SYSTEMS CONSULTING SVCS
1,050.00 MALWARE PROTECTION SERVICES
425.00 NETWORK MONITORING SERVICES
Check Total: 5,646.00
12/21/2021 LIVERMORE AUTO GROUP 1,628.75 POLICE VEHICLE MAINT & REPAIRS 12/21/2021 LSA ASSOCIATES INC. 9,120.50 CEQA DOC PREP-BRANAUGH PROP STAGE 2 DEV
2,822.50 CEQA DOC PREP-RIGHETTI PROPERTY STAGE 2
2,218.75 PLANNING SVCS-INSPIRATION DR ASST LIVING
Check Total: 14,161.75
12/21/2021 MAKE ME A PRO SPORTS 5,850.00 REC CLASS INSTRUCTOR 12/21/2021 MEYERS NAVE 18,223.63 LEGAL SERVICES OCT 2021 12/21/2021 M-GROUP 9,447.50 PLANNING SVCS-BLVD PH1-5 & TASSAJARA HILLS 12/21/2021 MMANC 75.00 MEMBERSHIP RENEWAL - DHADWAL
12/21/2021 MORAN, RYAN 8.02 REIMB PUBLIC INFO OFFICERS CONF EXP-MORAN 12/21/2021 NETFILE INC. 3,245.21 ANNUAL SUBSCRIPTION FOR CAMPAIGN E-FILING 12/21/2021 ONE WORKPLACE L. FERRARI LLC 836.13 OFFICE FURNITURE 12/21/2021 PETIT, CHRISTINE 657.60 REC CLASS INSTRUCTOR 12/21/2021 PG&E 1,103.06 SERVICE TO 11/11/2021
565.70 SERVICE TO 11/23/2021
114.55 SERVICE TO 11/24/2021
159.10 SERVICE TO 11/29/2021
1,745.50 SERVICE TO 11/30/2021
5,769.86 SERVICE TO 12/01/2021
1,341.45 SERVICE TO 12/02/2021
142.04 SERVICE TO 12/03/2021
Check Total: 10,941.26
112
Print Date: 12/30/2021 City of Dublin
Payments Dated 12/1/2021 through 12/31/2021
Date Issued Payee Amount Description
12/21/2021 PRUDENTIAL OVERALL SUPPLY 54.20 MAT SERVICE - THE WAVE 12/21/2021 QUADIENT FINANCE USA, INC. 356.95 POSTAGE FOR POLICE DEPT - NOV 2021 12/21/2021 REGIONAL GOVERNMENT SERVICES 24,746.70 HR RECRUITMENT SERVICES 12/21/2021 RRM DESIGN GROUP, A CA CORP 1,569.75 LANDSCAPE PLAN CHECK & INSPECTIONS 12/21/2021 SELECT IMAGING 606.38 DUBLIN ORNAMENTS
12/21/2021 SHUMS CODA ASSOCIATES INC 1,187.50 PLAN CHECK SERVICES NOV 2021 12/21/2021 SIU, HENRY 800.00 EMPLOYEE RECOGNITION AWARD 20YR 12/21/2021 SQUAD ESTATES 2,091.00 REC CLASS INSTRUCTOR 12/21/2021 STONE, ROBERT 14.11 MILEAGE REIMBURSEMENT NOV 2021 12/21/2021 SURF TO SNOW ENVIRONMENTAL 167.00 SPILL RESPONSE ASSISTANCE & MRP INSPECTIONS 12/21/2021 TERRYBERRY 151.54 EMPLOYEE RECOGNITION GIFT - DETERMAN
163.98 EMPLOYEE RECOGNITION GIFT - CHING
148.06 EMPLOYEE RECOGNITION GIFT - ELLIOTT
141.70 EMPLOYEE RECOGNITION GIFT - NORTON
160.80 EMPLOYEE RECOGNITION GIFT - OLIVAS
Check Total: 766.08
12/21/2021 THE ECOHERO SHOW, LLC. 1,375.00 DUBLIN SCHOOLS RECYCLING EDUC ASSESSMENT 12/21/2021 TRB AND ASSOCIATES, I NC. 28,720.00 BLDG INSP/PLAN CHECK & CODE ENF SVCS 12/21/2021 TYLER TECHNOLOGIES, INC. 2,800.00 TYLER MUNIS ERP SOFTWARE IMPLEMENTATION 12/21/2021 UNITED SITE SERVICES OF CA INC 665.57 BLDG INSP TRAILER SEPTIC TANK SERVICES 12/21/2021 UNIVERSAL BUILDING SERVICES 75.00 CARPET CLEANING SERVICES SENIOR CENTER 12/21/2021 URBAN SUSTAINABILITY 1,800.00 URBAN SUSTAINABILITY NETWORK 2022 DUES 12/21/2021 VERIZON WIRELESS 1,748.46 POLICE SITCAM SIM CARDS TO 12/3/21
639.20 POLICE VEHICLE MODEM & CITY CELL PHONES
Check Total: 2,387.66
12/21/2021 WC3-WEST COAST CODE CONSULTANT 17,110.00 BLDG INSP/PLAN CHECK SVCS AUG 2021
19,538.75 BLDG INSP/PLAN CHECK SVCS NOV 2021
Check Total: 36,648.75
12/21/2021 WETHERFORD, HAZEL 500.00 EMPLOYEE RECOGNITION AWARD 10YR 12/21/2021 WILLIAM AVERY & ASSOCI ATES INC 5,500.00 HUMAN RESO URCES RECRUITMENT SERVICES Payments Issued 12/21/2021 Total: 4,171,174.41
12/28/2021 DSRSD 168,771.22 SERVICE TO 11/30/2021
12/28/2021 U.S. BANK CORPORATE PMT SYST EM 29.99 ADOBE STOCK IMAGES
25.00 ASSN FOR COMMUTER INCENTIVES WEBINAR-YOUNG
165.00 CA PARKS & REC MEMBERSHIP-WEBER
321.95 NEW LAW & ELECTIONS SEMINAR EXPENSES-MOORE
1,000.00 CITYSERVE PRAYER BREAKFAST
720.00 HOMETOWN HEROES VETERAN’S LUNCH-20 ATTENDEES
1,093.79 INSIDE DUBLIN & ECON DEV BUSINESS REC SUPPLIES 970.00 COMPUTER EQUIPMENT
-36.03 CREDIT FOR RETURNED DECORATIONS
12.00 DIGITAL NEWS SUBSCRIPTION
1,789.50 DRY CLEANING FOR FACILITY RENTAL LINENS
3,135.94 EMPLOYEE RECOGNITION EVENT SUPPLIES
277.19 FINANCE ERP TRAINING LUNCHES
113
Print Date: 12/30/2021 City of Dublin
Payments Dated 12/1/2021 through 12/31/2021
Date Issued Payee Amount Description
203.25 HALLOWEEN SUPPLIES & AUTO EQUIPMENT
1,930.29 INSIDE DUBLIN SUPPLIES
335.00 INT'L CODE COUNCIL GOV'T MEMBERSHIP
2.99 MONTHLY ICLOUD STORAGE SUBSCRIPTION
114.70 OFFICE SUPPLIES
1,114.31 PLANNING ASSN DUES-CASS, PERMIT TECH TRNG
610.84 POLICE DRUG RECOGNITION TRAINING EXP-FRAZER
666.99 POLICE SUPPLIES
703.52 POLICE TRAINING & PROMOTIONAL LUNCHEON
1,739.29 DRUG AWARENESS TRAINING EXP-COWENS
4,740.75 POLICE INVESTIGATIVE SOFTWARE
231.73 PRESCHOOL SUPPLIES
1,940.14 PUBLIC INFO OFFICER CONF EXP-JACKMAN
1,893.16 SENIOR CENTER EQUIPMENT
30.48 SENIOR CENTER SUPPLIES
153.37 SHANNON CENTER SUPPLIES
49.78 THE WAVE BIRTHDAY PARTY PACKAGE SUPPLIES
689.23 THE WAVE TRAINING SUPPLIES & CERTIFICATIONS
845.12 TREE LIGHTING EVENT SUPPLIES
Check Total: 27,499.27
Payments Issued 12/28/2021 Total: 196,270.49
Grand Total for Payments Dated 12/1/2021 through 12/31/2021: 8,816,835.54 Total Number of Payments Issued: 212
114
STAFF REPORT
CITY COUNCIL
Agenda Item 4.7
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Authorizing Remote Meetings of City Council and City Commissions Due to Increase in COVID-19 Cases
Prepared by: John Bakker, City Attorney
EXECUTIVE SUMMARY:
From March 2020 through September 2021, the City conducted meetings of its legislative bodies remotely pursuant to various executive orders that suspended certain Brown Act provisions. In October, the City returned to in-person meetings and at the same time state law changed to require certain findings to be made for an agency to meet remotely. Under the new law, AB 361, the City can conduct virtual meetings where the Governor has proclaimed a State of Emergency and state or local health officials have imposed or recommended social distancing or where the City Council has declared the need to meet remotely due to imminent risks to the health or safety of attendees. The current substantial increase in cases resulting from the Omicron variant lead Staff to conclude that it would be prudent for the City Council and City Commissions to meet virtually for at least the next 30 days. The City Council will consider adopting a resolution that would allow for virtual meetings for the next 30 days.
STAFF RECOMMENDATION:
Adopt the Resolution Finding That There Is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Remote Teleconferenced Meetings of the Legislative Bodies of the City of Dublin for the 30-Day Period Beginning January 11 Pursuant to AB 361.
FINANCIAL IMPACT:
None.
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DESCRIPTION:
On March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State address the broader spread of COVID-19.
On March 18, 2020, the City Council adopted a resolution ratifying the proclamation of a local state of emergency by the Director of Emergency Services due to COVID-19.
On March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which suspended certain provisions of the Brown Act in order to allow local legislative bodies to conduct meetings telephonically or by other means. Additionally, the State implemented a shelter-in-place order, requiring all non-essential personnel to work from home.
At that time and through September 2021, the City’s legislative bodies met by teleconference. On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which among other things, rescinded certain clauses of Executive Order N-29-20 after September 30, 2021, including clauses that suspended certain provisions of the Brown Act. Thus, effective October 1, 2021, agencies would have had to transition back to public meetings held in full compliance with the Brown Act.
The City of Dublin began meeting in person beginning in October 2021.
Since the Governor issued Executive Order N-08-21, the highly contagious Delta variant has emerged, causing a spike in cases throughout the state and within the Alameda County. As a result, the Alameda County Health Officer issued a Health Order requiring masks indoors in public places, regardless of vaccination status, starting August 3, 2021. Additionally, since then, the Omicron variant has emerged and been designed as a variant of concern by the United States, and the number of cases around the world has increased markedly over the last month.
On September 16, 2021, the Governor signed AB 361 (2021) which allows for local legislative and advisory bodies to continue to conduct meetings via teleconferencing under specified conditions and includes a requirement that the Council make specified findings. AB 361 took effect immediately.
AB 361 allows local legislative bodies to continue to meet remotely after the expiration of the clauses of Executive Order N-29-20. Under AB 361, the City and its legislative bodies may meet remotely when:
· The local agency holds a meeting during a declared state of emergency; · State or local health officials have imposed or recommended measures to promote social distancing;
· Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees.
The City meets the requirements to continue holding meetings remotely in order to ensure the health and safety of the public:
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· The Governor has declared a State of Emergency, and the City Council has ratified the proclamation of a local emergency by the Director of Emergency Services; · County Health orders require that individuals in indoor public spaces wear masks and the CDC recommends social distancing of at least six feet due to COVID-19; · The Delta variant of COVID-19 has resulted in a significant increase of COVID-19 cases within the state and throughout Alameda County;
· Meeting in person would present imminent risks to the health or safety of attendees, the legislative bodies, and staff.
The proposed resolution includes the necessary findings pursuant to AB 361 to allow the City Council and the City’s legislative bodies to meet remotely for the next 30 days. The City Council would need to adopt a subsequent resolution declaring the need to continue to meet remotely to allow for such meetings after that 30 day period.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Finding That There Is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Remote Teleconferenced Meetings of the Legislative Bodies of the City of Dublin for the 30-Day Period Beginning January 11 Pursuant to AB 361 117
RESOLUTION NO. xx-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
FINDING THAT THERE IS A PROCLAIMED STATE OF EMERGENCY; FINDING
THAT MEETING IN PERSON WOULD PRESENT IMMINENT RISKS TO THE
HEALTH OR SAFETY OF ATTENDEES AS A RESULT OF THE STATE OF EMERGENCY; AND AUTHORIZING REMOTE TELECONFERENCED MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF DUBLIN FOR THE 30-DAY PERIOD BEGINNING JANUARY 11 PURSUANT TO AB 361
WHEREAS, all meetings of the City of Dublin’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code sections 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and
WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State prepare for a broader spread of the novel coronavirus disease 2019 (“COVID-19”); and WHEREAS, on March 18, 2020, the City Council adopted a resolution ratifying the proclamation of a local emergency by the Director of Emergency Services due to COVID- 19; and
WHEREAS, on March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow local legislative bodies to conduct meetings telephonically or by other means; and
WHEREAS, as a result of the COVID-19 pandemic, and pursuant to Executive Order N-29-20 and its successors, the City Council met primarily virtually through September 2021; and
WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08- 21, which, effective September 30, 2021, ended the provisions of Executive Order N-29- 20 that allows local legislative bodies to conduct meetings telephonically or by other means; and
WHEREAS, on September 16, 2021, Governor Newsom signed AB 361 (2021) which allows for local legislative bodies and advisory bodies to conduct meetings via teleconferencing under specified conditions and includes a requirement that the City Council make specified findings. AB 361 (2021) took effect immediately; and WHEREAS, under AB 361 (2021), an agency meeting virtually requires that the Governor declare a State of Emergency pursuant to Government Code section 8625; and
118
WHEREAS, AB 361 (2021) further requires that state or local officials have imposed or recommended measures to promote social distancing, or, requires that the legislative body determines that meeting in person would present imminent risks to the health and safety of attendees; and
WHEREAS, such conditions now exist in the City, specifically, Governor Newsom has declared a State of Emergency due to COVID-19; and WHEREAS, since the issuance of Executive Order N-08-21, the highly contagious Delta variant of COVID-19 has emerged, causing an increase in COVID-19 cases throughout the State and Alameda County; and
WHEREAS, on August 3, 2021, in response to the Delta variant of COVID-19, the Alameda County Health Officer issued an order for nearly all individuals to wear masks when inside public spaces; and
WHEREAS, on November 30, 2021, the Omicron variant was designated as a variant of concern by the United States, and there has been a marked increase in cases during the last month in Alameda County; and
WHEREAS, the Centers for Disease Control and Prevention (“CDC”) continues to recommend physical distancing of at least 6 feet from others outside of the household; and
WHEREAS, because of the rise in cases due to the Omicron variant of COVID-19, the City is concerned about the health and safety of all individuals who intend to attend City Council and meetings of the City’s other legislative bodies; and WHEREAS, the City Council finds that the imminent risks of the City’s legislative bodies holding in person meetings to the health or safety of attendees exists due to the Omicron variant of COVID-19; and
WHEREAS, the City shall ensure that its meetings comply with the provisions required by AB 361 (2021) for holding teleconferenced meetings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dublin as follows:
1. The above recitals are true and correct, and incorporated into this Resolution.
2. In compliance with AB 361 (2021), and in order to continue to conduct teleconference meetings without complying with the usual teleconference meeting requirements of the Brown Act, the City Council makes the following findings:
a) The City Council has considered the circumstances of the state of emergency; and
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b) The state of emergency, as declared by the Governor and City Council, and as specifically related to the current increase in cases apparently resulting from the Omicron variant, directly impacts the ability of the City Council and the City’s legislative bodies, as well as staff and members of the public, to meet safely in person; and
c) The CDC continues to recommend physical distancing of at least six feet due to COVID-19 and as a result of the presence of COVID-19 and the increase of cases due to the Omicron variant, meeting in person would present imminent risks to the health or safety of attendees, the legislative bodies and staff.
3. City Council and City’s legislative bodies may meet remotely in compliance with AB 361, in order to better ensure the health and safety of the public for a period of thirty days following the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 11th day of January 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_____________________________
City Clerk
120
STAFF REPORT
CITY COUNCIL
Agenda Item 4.8
EXECUTIVE SUMMARY:
The City Council will consider participating in the 2022 St. Patrick's Day Parade by riding as a group on a decorated float.
STAFF RECOMMENDATION:
Direct Staff to proceed with securing and decorating a float to be used by the City Council during the parade.
FINANCIAL IMPACT:
Costs associated with the decoration of the float are covered in the current operating budget.
DESCRIPTION:
At the December 21, 2021 meeting, the City Council discussed methods of participating in the upcoming 2022 St. Patrick’s Day Parade and directed Staff to further investigate potential options to be presented at the January 2022 meeting.
After evaluating options, Staff believes the use of a single float carrying the City Council as a group is the most effective tool for the parade. A single float will keep City Councilmembers together along the parade route while allowing for equal visibility to spectators. Staff has looked into single flatbed and trailer options from 5’6” by 10’ up to 7’7” by 12’, which would be decorated with the St. Patrick’s Day theme and would incorporate the City’s 40th (Ruby) Anniversary to be marked on February 1, 2022. The safety of the City Councilmembers will be paramount in Staff’s selection of the specific vehicle to be used.
Staff is seeking City Council approval of this concept in order to move forward with preparations for the parade.
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: City Council Participation in the 2022 St. Patrick’s Day Parade Prepared by: Colleen Tribby, Assistant City Manager
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STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
None.
122
STAFF REPORT
CITY COUNCIL
Agenda Item 7.1
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Community Workforce Agreement with the Building and Construction Trades Council of Alameda County and Affiliated Unions
Prepared by: John Bakker, City Attorney and John Stefanski, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider approving a Community Workforce Agreement with the Building and Construction Trades Council of Alameda County and affiliated unions. The proposed Community Workforce Agreement would cover all public works projects valued at or over $1,000,000 and will ensure there are no labor issues related to major construction projects while bolstering local efforts to connect residents with careers in the building and construction trades.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Community Workforce Agreement between the City of Dublin and the Building and Construction Trades Council of Alameda County and its Affiliated Unions.
FINANCIAL IMPACT:
The financial impacts of Community Workforce Agreements (CWAs) on public works projects have been the subject of much debate. Previous Staff Reports to the City Council have detailed the anecdotal evidence from other municipal jurisdictions and the fiscal impacts of their CWAs.
However, the extent to which those impacts can be directly attributed to the CWA versus other local economic trends is not known.
The proposed CWA will have a direct financial impact on the City, which will be attributed to the administrative burdens of implementing and monitoring the agreement. The City does not have the Staff capacity to manage the agreement in-house. On October 14, 2021, Staff issued a Request for Qualifications for Community Workforce Agreement Administrator/Coordinator Services to select a consultant to manage the agreement. The estimated cost of these contract services is $250,000 annually, or $1,250,000 for the term of the CWA. These costs will be spread across the various eligible Capital Improvement Program (CIP) projects, increasing individual project budgets. The approval of this consulting services contract will be considered at a later City Council 123
meeting.
Lastly, Staff may need to return to the City Council for additional budget authorization during the mid-year financial review for any CIP projects that will be bid under this agreement, and for which additional appropriation and budget authorization may be required.
DESCRIPTION:
Background
CWAs are binding, pre-hire agreements requiring the use of organized labor (unions) on public works projects. They are akin to Project Labor Agreements, which apply such pre-hire requirements to either a specific project or class of projects. CWAs typically apply to a broader class of a jurisdiction’s public works projects and include provisions, such as local hire, designated to benefit the community. Beyond those community benefits, CWAs include labor-peace provisions that prohibit strikes, work slowdowns, stoppages, and lockouts.
In 2019, the Building and Construction Trades Council of Alameda County (BTC) approached the City about potentially negotiating a CWA for capital projects. On December 3, 2019, Staff presented a report (Attachment 3) introducing concepts and key provisions of CWAs to initiate a City Council discussion on the topic. On August 18, 2020, Staff presented a second report (Attachment 3) providing additional information, research, and anecdotal evidence from other agencies that have experience negotiating and administering CWAs. After that presentation, the City Council directed Staff to initiate negotiations with the BTC and provided Staff with the general policy direction for key components of the CWA. This included the following:
1. Project Threshold—Applicable on projects when a construction cost exceeds $1,500,000, based on engineer’s estimates, unless there was a small business carveout sufficient to justify lowering or removing the threshold.
2. Core Worker—Include a Core Worker provision and not place additional eligibility restrictions on Core Workers.
3. Local Hire—Include Local Hire goals and define local as “Alameda County” and a set milage radius from the City limits.
4. Apprenticeships—Include all state-approved apprenticeship training programs, not just Joint Labor-Management Apprenticeship programs.
5. Benefit Parity—The CWA should alleviate the issue of non-union firms having to pay “double benefits.”
6. Career Pipelines—The CWA should detail ways the City and the BTC will work together to help develop a pipeline of talent in the building and construction trades.
7. Timeline on Referrals—The CWA should ensure that if a hiring hall is unable to fill a role within a given period, a contractor can then deploy one of their own core workers.
Discussion
Since September 2020, the City and the BTC have been working towards negotiating a mutually beneficial agreement. The result of these negotiations is the proposed CWA which is attached as Exhibit A to the Resolution. Below provides a summary of the key elements of the final negotiated CWA, with the cited agreement sections identified in parenthesis:
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1. Term (18.2): The City and the BTC negotiated an effective date of December 7, 2021, which was the date the City Council was to consider this item originally. However, the agreement will not become operative until 90-days following the effective date (Operative Date). This 90-day window is designed to give the City time to select a contractor to assist with the administration of the CWA, as well as give Public Works Staff time to make updates to bid packages and other relevant documents. The “Operative Term” is a period of five years, which will end on March 7, 2027.
The City requested a longer term of the agreement in order to compile enough data to conduct a full analysis of the costs and benefits of this initial agreement. Most cities have elected for three-year terms but have typically had to extend their agreements to allow for more time for such analyses to take place.
2. Scope (1.17; 2.2): The CWA will apply to all City construction projects where the engineer’s estimate of the total cost of the project or the cumulative bid amount(s) submitted by the contractor(s) award Construction Contracts for the Project meets or exceeds $1,000,000).
The City initially negotiated for a threshold of $1,500,000 with a small business carveout.
The BTC was unwilling to entertain a higher project threshold and instead offered either a $1,000,000 threshold or a small business carveout capped at 5% of the current CIP project budgets.1 Upon further research, Staff determined that a Small Business Carveout would add significant administrative complexity to the agreement, and therefore elected for the $1,000,000 threshold which is on par with similar agreements in Alameda County.
The CWA will govern all Construction Contracts awarded during the Operative Term. Any current construction contracts awarded prior to this date will not be subject to the requirements of the CWA.
3. Exclusions (2.4): Furthermore, the agreement will not apply to construction contracts awarded by entities other than the City. The CWA will not cover work performed by the City’s own employees, as permitted by the Public Contract Code. Construction contracts issued during a locally declared emergency which are associated with emergency response and recovery activities and are subject to FEMA procurement and contract requirements are exempt from the agreement. The CWA excludes construction contracts substantially funded by any federal, state, local, or other public agency that prohibits the application of this Agreement; however, with respect to such work, the City agrees to make a reasonable effort to defend the application of the Agreement.
4. Labor Peace (4.1): During duration of the Projects covered by the agreement, there shall be no strikes, sympathy strikes, work stoppages, picketing, hand-billing, or otherwise advising the public that a labor dispute exists, refusal to work, walk-off, sit down, stand-in, wobble,
1 The small business carveout would have exempted those businesses with 100 or fewer employees and an average annual gross receipt of $15M or less, over the last three tax years, and could only cover 5% of the projects total budget.
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boycott, or slowdowns of any kind for any reason, by the Unions or employees employed on the Project, at the job site of the Project or any other facility of the City because of a dispute on the Project. Nor shall the Unions or construction persons employed on the Projects participate in any strikes, sympathy strikes, work stoppages, picketing, hand billing, slowdowns, or otherwise advising the public that a labor dispute exists at a Project jobsite because of a dispute between Unions and Contractor(s) on any other project.
5. Joint-Administrative Committee (5.4): The City and the BTC will establish a Joint Administrative Committee comprised of an equal number of representatives from the City and the BTC. This committee will ensure the terms of the Agreement are being fulfilled and concerns pertaining the operation of the Agreement are address.
6. Sole Operator Carveout (8.3): The agreement will not apply to Sole Operators self- performing work on a covered project. However, should the Sole Operator hire any additional employees, the sole operator will then be treated as a core worker and the subsequent employees will be dispatched from the Hiring Hall.
7. Referral Timeliness (8.6): Under the agreement should a Union Hiring Hall be unable to fill a requested position within a 48-hour period (excluding weekends and holidays), the Contractor/Employer is then free to obtain the worker from any source.
8. Core Workers (8.6): A Contractor may request by name, and the local Union shall honor, referral of Core Workers. The Union will first refer to such Contractor one worker from the applicable hiring hall, and then will refer one of the Contractor’s Core Workers, up to a total of five Core Workers. After that threshold is met, all hiring must be completed through the Hiring Hall.
Core Workers must have been on the contractor/employer’s active payroll for at least 90 of the last 180 days; possess all licenses and certification required by law; be able to safely perform the basic functions of the applicable trade as required by law and have worked at least 1,000 hours in the applicable craft or trade. Core Workers will be disclosed by the Contractor at the outset of the project and the Union will recognize them provisionally.
These Core Worker parameters are like those included in other municipal CWAs in Alameda County
Staff attempted to secure a higher number of total core workers, which the BTC was unwilling to entertain. However, five is the number of core workers included in other city CWAs in Alameda County.
9. Local Hires (10.1): Local Residents are those individuals that reside within Alameda County or within a 15-mile radius of the City limits (which includes but is not limited to all or portions of the Cities and unincorporated communities of Alamo, Danville, San Ramon, Walnut Creek, Lafayette, Orinda, and Moraga.). The Local Hire Goal is a minimum of 20% of all hours worked on the project to be worked by Local Residents. 126
Many municipal CWAs have included a standard 30% local hire goal; however, staff’s research indicates that those goals have not been met. The City and the BTC believe the 20% local hire goal is achievable, given the parameters of “Local Residents” and availability of eligible workers in that area.
10. Apprenticeships (10.2): Contractors will be required to hire one new apprentice for the first $1,000,000 as determined by the engineer’s estimate. Thereafter, the Contractors will be required to hire one new apprentice for every $5,000,000 as determined by the engineer’s estimate. Apprentices must work a minimum of 10% of the total craft’s work hours and may be deployed to another project to ensure the minimum number of hours are met. New Apprentices are “Local Residents” who are being sponsored into or has been enrolled in a State-Approved apprenticeship training program administered by a Joint- Apprenticeship Training Committee for less than two years.
The City attempted to negotiate apprenticeship language which would include both unilateral and joint-management apprenticeship programs. However, upon further review of apprenticeship data for the defined Local Residents, the total number of Local Residents enrolled in a unilateral apprenticeship program was significantly lower than the number in the joint-management programs. Given this dynamic, and the BTC’s apprehension to including unilateral apprenticeship programs, the City and the BTC agreed to only joint- management apprenticeship programs.
11. Community Partnerships (10.3): Unique to Dublin’s CWA is the inclusion of a Community Workforce Partnerships clause. It states that the City and the BTC, in partnership with the Construction Trades Workforce Initiative and in conjunction with other interested Tri- Valley community-based organizations, will work together in good faith to identify and develop an initiative, or multiple initiatives, to connect residents of the Tri-Valley Region with careers in the Building and Construction Trades, with a particular focus on providing opportunities to disadvantaged individuals.
The City was unable to secure any provisions regarding benefit parity with the BTC.
Next Steps
Once approved by the City Council, Staff and the BTC will facilitate the execution of the CWA. Once fully executed, the City will have 90 days to take all administrative steps necessary to ensure a smooth implementation of the agreement, including selecting and onboarding the Community Workforce Agreement Administrator/Coordinator contractor.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted. Copies of this report have been sent to interested parties. 127
ATTACHMENTS:
1) Resolution Approving the Community Workforce Agreement between the City of Dublin and the Building and Construction Trades Council of Alameda County and its Affiliated Unions 2) Exhibit A to the Resolution -- Community Workforce Agreement between the City and the Building and Construction Trades Council of Alameda County 3) Previous Staff Reports on CWAs
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Attachment 1
Reso. No. XX-22, Item X.X, Adopted XX/XX/22 Page 1 of 2 RESOLUTION NO. XX – 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE COMMUNITY WORKFORCE AGREEMENT
BETWEEN THE CITY OF DUBLIN AND THE BUILDING AND CONSTRUCTION TRADES
COUNCIL OF ALAMEDA COUNTY AND ITS AFFILIATED UNIONS
WHEREAS, the City Council has expressed a strong desire to ensure labor peace during the construction of City public works projects; and
WHEREAS, the timely and successful completion of the City’s construction projects is of the utmost importance to meet the needs of the City and avoid increased costs resulting from delays in construction; and
WHEREAS, the City places high priority upon the development of comprehensive programs for the recruitment, training and employment of local area residents and military veterans, and recognizes the capacity of local pre-apprenticeship and apprenticeship programs to provide meaningful and sustainable career pathways in the construction industry; and WHEREAS, the City and the Building Trades Council of Alameda County have negotiated a Community Workforce Agreement (CWA), attached as Exhibit A to this Resolution; and
WHEREAS, the purpose of the CWA is to promote the efficiency of construction operations for the City of Dublin through the use of skilled labor resulting in quality construction outcomes, to provide for the peaceful settlement of labor disputes and grievances without strikes or lockouts, thereby promoting the public interest in assuring the timely and economical completion of City public works projects, and to increase training and employment opportunities in the construction trades through local hire, apprenticeship and pre-apprenticeship, and community partnership programs for residents of the region.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves and authorizes the City Manager to execute the Community Workforce Agreement attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to make any necessary, non-substantive changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 11th day of January 2022, by the following vote:
AYES:
NOES:
ABSENT:
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Reso. No. XX-22, Item X.X, Adopted XX/XX/22 Page 2 of 2 ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Item 7.1
Approval of Community Workforce
Agreement with Building and Construction
Trades Council of Alameda County
January 11, 2022
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Presentation Overview
1. Community Workforce Agreements Overview
and Background.
2. Key terms of proposed CWA.
3. City Council questions and action.
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What are Community Workforce
Agreements?
• Binding, pre-hire agreements that require the use
of organized labor (Unions) on public works
projects.
• CWAs include:
– Provisions designed to benefit the community, like
local hire goals.
– Labor peace provisions which prohibit strikes, work
slowdowns, stoppages, and lockouts.
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Background
• BTC approached the City in late 2019 about
potentially negotiating a CWA for City CIP
projects.
• Two prior City Council presentations:
– December 3, 2019: Introduction to CWA
Agreements & Concepts.
– August 18, 2020: CWA Themes, Data, Negotiation
Terms.
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Key T erms of CWA
Agreement Term
• Effective Date: December 7,
2021.
• Agreement includes a 90-day
grace period to allow the City
time to bring on CWA
Administrator/Coordinator
Contractor.
• Five years from the start of
the Operative Date, March 7,
2022
Scope of Projects
• Construction projects where
engineer’s estimate or
cumulative bid amount(s)
meet or exceed $1,000,000.
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Key T erms of CWA, 2
Exclusions
• Construction contracts awarded
by other entities.
• Emergency Response/Recovery
contracts which are subject to
FEMA procurement
requirements.
• Contracts substantially funded
by another public agency which
prohibits the application of the
agreement—City will make
reasonable effort to defend the
application of the CWA.
Labor Peace
• No strikes, work stoppages, etc.
at the job site of a City project
or any other City facility
because of a dispute on the City
project or any other project for
which a labor dispute exists
between the unions or
contractor.
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Key T erms of CWA, 3
Joint-Administrative Committee
• City and BTC will establish a
Joint-Administrative
Committee to ensure the
terms of the agreement are
being met.
Sole Operator Carveout
• Agreement will not apply to
Sole Operators self
performing work on a
project. Any additional hires
must go through Hiring Hall.
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Key T erms of CWA, 5
Local Hire
• “Local Residents” include those
who reside in Alameda County
or within a 15-mile radius of
the City limits.
• 20% goal of all hours worked
on the project to be worked by
“Local Residents”
Apprenticeships
• Contractors required to hire one
new apprentice for the first $1M
in project cost and one for
every $5M thereafter.
• New Apprentices are “local
residents” who are enrolled in a
state-approved Joint
Apprenticeship Training
Program.
• Must work a minimum of 10%
of total craft’s work hours.
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Key T erms of CWA, 6
Community Partnerships
• City and BTC in partnership
with the Construction Trades
Workforce Initiative (CTWI)
will work together in good
faith to identify and develop
an initiative to connect Tri-
Valley Residents with careers
in the Building and
Construction Trades.
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Next Steps Following Council Action
• Staff is in the final stages of selecting a CWA
Administrator/Coordinator.
– Estimated Annual Cost: $250,000 (Upper Limit).
• Target: Operative Date of March 7, 2022
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Staff Recommendation
• Adopt the Resolution Approving the
Community Workforce Agreement between the
City of Dublin and the Building and
Construction Trades Council of Alameda
County and its affiliated unions.
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Questions?
John Stefanski
Assistant to the City Manager
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STAFF REPORT
CITY COUNCIL
Agenda Item 8.1
DATE: January 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Draft 2022 City of Dublin Legislative Platform Prepared by: John Stefanski, Assistant to the City Manager EXECUTIVE SUMMARY:
The City Council will receive a report on the Draft 2022 Legislative Platform, which guides the City’s response to potential and pending legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgets at all levels of government, and provide direction to Staff.
STAFF RECOMMENDATION:
Receive the report and provide direction.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Each year the City Council approves a Legislative Platform that includes the goals, strategies, and priorities for organizing the City’s legislative advocacy efforts. The Draft 2022 Legislative Platform (Attachment 2) is provided with this Staff Report to initiate the discussion with the City Council on the fundamental legislative issues important to the City over the next year.
The Legislative Platform has remained substantially unchanged over the past six years. However, the Draft 2022 Legislative Platform includes several modifications, which are discussed below and identified in the redlined Legislative Platform found as Attachment 2.
The guiding principles for the City’s legislative advocacy efforts have been updated to include revised language around local control as well as a reference to the City’s existing Mission, Vision, Values and policies. These principles now include:
Preserving and/or increasing local government discretion Promoting or enhancing revenue sources
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Advancing existing City Mission, Vision, Values, and policies The Draft Legislative Platform identifies specific Public Policy Priorities for the following categories:
1. General Administration
2. Fiscal Sustainability
3. Community and Economic Development
4. Transportation and Public Works
5. Public Safety
6. Parks and Community Services
7. Climate and Environment
8. Technology and Cyber Security
These priorities will further guide the positions and advocacy efforts the City will take on all relevant legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgets.
The Draft 2022 Platform includes the following updated or new Public Policy Priority categories:
An updated Parks and Community Services category, which include new priorities revolving around social services and mental health services. The Technology and Cyber Security Category which articulate priorities around the deployment of next generation technological infrastructure as well as legislation and funding to support efforts to increase capacity to protect against cyber security attacks.
Other new Public Policy Priorities to the Platform include supporting legislation that:
Addresses the functional impracticalities of AB361 while providing a permanent teleconference option available for Brown Act legislative bodies to hold public meetings. Grants the City additional flexibility in the use of ARPA funding. Provides for more stable and equitable long-term funding sources for transportation. Leverages local funds to the maximum extent possible to implement transportation improvements through grants and partnerships with regional, state, and federal agencies. Supports expanded opportunities for high occupancy vehicles (HOV), managed lane policies, improved enforcement, new technology deployment, and reducing congestion and delay along freeways.
Supports innovative rail connectivity projects which aim to address the jobs/housing/transit imbalance (i.e., Valley Link).
Supports alternative crisis response programs for mental health, substance abuse, or homelessness-related calls for emergency service.
Increases available financial assistance to local non-profit and community-based organizations who provide social services and mental health services to residents in need.
Other changes to the platform include the removal of the following priority:
Oppose legislation that seeks to repeal revenue collection or divert funds from the Road Repair and Accountability Act of 2017 (SB1). This priority is no longer relevant as there are no current attempts to repeal SB1.
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Additionally, Staff consolidated several of the priorities listed in the Climate and Environment section to reduce redundancy.
It should be noted that the list of Public Policy Priorities is not exhaustive. In those instances where potential legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgets do not fit with the specific Public Policy Priorities, the General Legislative Principles will guide City action.
The Draft 2022 Legislative Platform also includes language around Regional Collaboration, specifically the Tri-Valley Cities, whose 2022 Legislative Framework will be attached as an addendum once it is adopted.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Draft 2022 Legislative Platform
2) Redlined 2022 Legislative Platform
193
DRAFT 2022 LEGISLATIVE PLATFORM
FEDERAL AND STATE POLICY PRIORITIES
FEBRUARY 2022
Attachment 1
194
Introduction
Many public policies intersect with City priorities, programs, and services. This 2022 Legislative Platform (Platform) outlines the City of Dublin’s legislative priorities and positions on these policies to inform residents, representatives, and policymakers. These priorities are applicable to all relevant legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgets.
The Mission of the City of Dublin is to promote and support a high quality of life, ensure a safe and secure environment, foster new opportunities, provide equity across all programs, and champion a culture of diversity and inclusion. This Mission shall guide the City’s Legislative Platform.
This Platform provides Staff with direction and authorizes them, on the City Council’s behalf, to quickly respond in support of or opposition to bills and other legislative or gubernatorial actions in time-sensitive situations. Additionally, the Platform enables staff to communicate Dublin-specific issues and impacts with state legislators. Staff may draft letters, direct our legislative advocates, or speak on behalf of the City regarding the legislative priorities this document outlines.
Any correspondence signifying the City’s support or opposition of a given bill must be signed by the Mayor and/or City Manager with notification to the City Council.
Any questions regarding this Legislative Platform can be directed to John Stefanski, Assistant to the City Manager at [email protected].
Platform Overview and Coordination
This Legislative Platform serves as the foundation for City legislative advocacy at all levels of government. It informs the City’s legislative representatives of the key issues and legislation that could have a potential impact on the City and the process in which the City will participate in the legislative process. The City will employ several strategies to advocate or advance the City’s public policy interests, which include:
Position Development
o Reviewing analyses and positions by the CalCities, legislative advocates, and other local government / professional associations in formulating the City’s position. o Working with City departments, legislative advocate(s) to develop this platform and identify positions on proposed legislative measures.
Status Tracking
o Tracking key bills through the legislative process.
Communication and Advocacy
o Communicating the City’s position, in accordance with this Platform, through correspondence, testimony, and meetings.
o Working cooperatively with other cities (including the Tri-Valley Cities), associations, and CalCities on advocating the City’s legislative position. o Meeting with legislators and their representatives, as well as other federal, state and county government officials on a regular basis, to discuss local government issues, proposed legislation, requests for funding assistance, and City programs and services. 195
The City Manager’s Office will exercise day-to-day oversight of legislative matters. In addition to coordinating formal action through the City Council, the City Manager and her designee will manage the City’s Legislative Platform.
Staff will follow the process below when responding to all proposed and relevant legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgets.
1. Review and determine whether a proposal will impact the City.
2. Prepare a letter outlining the City’s position for the Mayor’s or City Manager’s signature.
3. Distribute the letter to the legislation’s author(s), the City Council, and other relevant parties.
In scenarios where a proposal or regulation arises that may impact the City and is not covered by this Legislative Platform, Staff will prepare a draft position letter for the City Council to review prior to distribution.
General Legislative Principles
The guiding principles for the City’s legislative advocacy efforts include, but are not limited to:
Preserving and/or Increasing Local Government Discretion Promoting or Enhancing Revenue Sources
Advancing Existing City Mission, Vision, Values, and Policies Public Policy Priorities
This legislative platform identifies specific public policy priorities by topic area. Informed by the General Legislative Principles, these priorities will guide the positions the City will take on all relevant legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgets.
The public policy priorities are categorized as follows:
1. General Administration
2. Fiscal Sustainability
3. Community and Economic Development
4. Transportation and Public Works
5. Public Safety
6. Parks and Community Services
7. Climate and Environment
8. Technology and Cybersecurity
1. General Administration
Staff recommends that the City Council support legislation that:
1. Enhances or streamlines local control and allows cities to address the needs of local constituents within a framework of regional cooperation.
2. Streamlines the process to apply for, to receive approval of, and to receive state or federal funding.
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3. Assures every person the right to equal treatment in and access to all government- sponsored benefits or funded programs.
4. Addresses the functional impracticalities of AB361 while providing a permanent teleconference option available for Brown Act legislative bodies to hold public meetings.
5. Grants the City additional flexibility in the use of American Rescue Plan Act funding.
Staff recommends that the City Council oppose legislation that:
6. Attempts to restrict local authority or decision-making whether by state or federal legislation or ballot propositions.
7. Diminishes or eliminates local governments’ ability to contract out for the provision of services.
8. Requires cities to use district-based elections.
2. Fiscal Sustainability
Staff recommends that the City Council support legislation that:
1. Maintains or enhances ongoing revenues to the City.
2. Updates the tax structure to enhance local government revenues that have declined due to the expansion of e-commerce, increased consumption of services rather than durable goods, and innovations in technology.
3. Ensures timely distribution of mandated reimbursements owed to the City.
4. Removes unnecessary state-imposed mandates.
5. Provides for the use of incentives for local government action rather than mandates (funded or unfunded).
6. Establishes new and innovative revenue options and resources to finance public infrastructure construction and maintenance.
7. Streamlines the establishment and utilization of infrastructure financing districts or other funding mechanisms for infrastructure improvements.
8. Changes the Communications Act of 1934 that removes the distinction between “capital” and “operating” funds to provide more local control for community television stations in the use of their public, educational, and government (PEG) channel fees.
9. Supports measures to increase transparency of all public employee salaries and benefits.
10. Supports measures to provide sustainable public pensions and other post-retirement benefits.
Staff recommends that the City Council oppose legislation that:
11. Undermines and preempts local authority over local taxes and fees.
12. Shifts funds from local governments to the state or federal government.
13. Imposes unfunded or inadequately funded federal and state mandates on local governments.
14. Eliminates development fees or limits the ability of cities to levy such fees to provide for infrastructure or services.
15. Requires or expands state involvement in City financial audits, fiscal monitoring, general oversight, or assistance by the State Treasurer, State Controller, or other state agencies.
16. Defers reimbursements for state mandated programs.
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3. Public Works and Transportation
Staff recommends that the City Council support legislation that:
1. Ensures the City receive its fair share of transportation funding and that keeps the funding decisions at the local level.
2. Provides for more stable and equitable long-term funding sources for transportation.
3. Leverages local funds to the maximum extent possible to implement transportation improvements through grants and partnerships with regional, state, and federal agencies.
4. Supports a constitutional amendment to lower the two-thirds approval threshold for sales and use tax measures for transportation purposes.
5. Supports reducing Vehicle Miles Traveled (VMT) and supports developing and implementing Transportation Demand Management (TDM) plans and strategies.
6. Supports expanded opportunities for high occupancy vehicles (HOV), managed lane policies, improved enforcement, new technology deployment, and reducing congestion and delay along freeways.
7. Supports multimodal freight movement between the San Francisco Bay Area and the Central Valley and projects that reduce freight traffic on I-580.
8. Supports active transportation, enhances the safety of all modes of transportation, particularly bicycles and pedestrians, and reduces vehicle speeds and traffic congestion.
9. Supports Intelligent Transportation Systems (ITS), Connected, and Automated Vehicles.
10. Supports local control and local regulation of shared mobility, transportation network companies (TNCs), and other emerging industries that use city infrastructure to offer private services.
11. Enables the sale of traffic data to recover the cost of data collection.
12. Supports innovative rail connectivity projects which aim to address the jobs/housing/transit imbalance (i.e., Valley Link).
Staff recommends that the City Council oppose legislation that:
13. Infringes upon the ability of local governments to effectively administer and modify state and local construction provisions and standards.
14. Takes away local control of managing and operating local streets.
15. Reduces the City’s condemnation authority regarding acquisition of properties required for public projects.
4. Community and Economic Development
Staff recommends that the City Council support legislation that:
1. Maintains the City’s authority over land use decisions.
2. Strengthens local regulatory authority and control over the siting of medical or recreational marijuana dispensaries.
3. Creates a more equitable Regional Housing Needs Allocation (RHNA) process.
4. Creates more flexibility for local jurisdictions to work together to provide housing that counts toward RHNA requirements.
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5. Eliminates redundant, costly, and cumbersome mandates and restrictions required by CEQA (California Environmental Quality Act).
6. Provides incentives for affordable housing and transit-oriented development.
7. Increases financial assistance to provide affordable, transitional, special needs and emergency housing to the homeless, seniors, veterans, and people with special needs.
8. Encourages the expansion of STEM (Science, Technology, Engineering and Mathematics) programs in K-12, higher education, and libraries.
9. Enhances the City’s efforts to retain existing businesses and attract new businesses.
10. Provides tangible and productive tools and incentives to support job creation, business attraction, and business retention.
11. Advances or encourages innovation, entrepreneurship, start-ups, small business opportunities, and/or workforce development.
Staff recommends that the City Council oppose legislation that:
12. Interferes with or reduces local land use control and decision making.
13. Diminishes or eliminates the authority of cities to zone and plan for the development of telecommunications infrastructure, including the siting of cellular communications towers or transmission sites.
14. Diminishes or eliminates cities’ authority to regulate condominium conversions.
15. Interferes with the ability to provide productive incentives to support job creation, business attraction, and business retention.
5. Public Safety
Staff recommends that the City Council support legislation that:
1. Increase funding for local law enforcement, fire suppression and prevention, hazardous materials mitigation, and emergency medical services.
2. Provides funding to local agencies for training, disaster preparedness, crime prevention, public outreach, and emergency planning.
3. Ensures cities have control of regulating local medical marijuana facilities instead of the state, protects public safety with standardized security requirements, protects public health with uniform health and safety standards, and ensures patient safety with a quality assurance protocol.
4. Legislation that improves data and information dissemination, preparedness funding, and first-responder training for oil-by-rail shipments.
5. Maintains or increases grant funding for the Community Oriented Police Services (COPS) program.
6. Provides a greater share of asset forfeiture funds for cities and increases latitude for spending local funds.
7. Supports funding to prepare, mitigate, adapt, and respond to extreme weather or emergency events.
8. Supports alternative crisis response programs for mental health, substance abuse, or homelessness related calls for emergency service.
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6. Parks and Community Services
Staff recommends that the City Council support legislation that:
1. Creates new funding opportunities for parks and community facilities.
2. Provides funding for ADA (Americans with Disabilities Act) facility and park upgrades.
3. Increases available financial assistance to local non-profit and community-based organizations who provide social services and mental health services to residents in need.
7. Climate and Environment
Staff recommends that the City Council support legislation that:
1. Assists local governments in meeting or exceeding local or state goals to reduce global warming pollution levels, to develop alternate energy resources and fuel efficiency programs, and to reduce fossil fuel dependence.
2. Supports current waste diversion goals, local compliance efforts, and associated measurement and reporting requirements.
3. Assists the City in meeting or exceeding established goals of reducing water consumption and increasing water supply without preempting local planning decisions.
4. Requires manufacturers be responsible for the end of useful life cost of collecting, processing, recycling, and disposing of products they manufacture.
5. Protects the interest of California’s Community Choice clean electricity providers and their customers.
6. Supports regional and local government efforts to develop and implement programs to reduce air pollution.
7. Supports the funding, compliance, and full life cycle costs of current and new mandatory storm water quality permit requirements.
8. Addresses litter control and abatement problems in California.
9. Reduces the City’s financial impact of state and federal funded and unfunded mandates related to compliance with environmental programs and regulations.
Staff recommends that the City Council oppose legislation that:
10. Preempts local planning decisions regarding solid waste facility sites.
11. Preempts local solid waste and AB 939 fee setting authority or imposes taxes or fees on local solid waste programs to fund state programs not directly related to solid waste management.
8. Technology and Cybersecurity
Staff recommends that the City Council support legislation that:
1. Promotes the use of data and technologies to create efficiencies, promotes economic development, enhances public safety, improves transportation and mobility, improves sustainability, increases transparency to public information, enhances municipal quality of life factors and helps solve other civic challenges. 200
2. Maintains local control over municipal assets in the deployment of next generation technological infrastructure.
3. Increases the City’s capacity to protect against cyber security attacks.
4. Provides funding for programs that seek to expand digital access for residents and businesses.
Staff recommends that the City Council oppose legislation that:
5. Limits or removes local review and permitting of emerging telecommunications technologies, such as Small Cell technology.
Regional Collaboration
The City of Dublin is a member of the Tri-Valley Cities (TVC), a coalition of the five Tri-Valley municipalities who work together to advocate for issues and funding at the regional, state, and federal levels. The TVC is governed by the five Mayors of each municipality who develop and adopt a TVC Legislative Framework which guides the advocacy efforts of the TVC. A copy of the 2022 Framework, once adopted, will be attached to as Addendum A to this Legislative Platform. 201
DRAFT 2022 LEGISLATIVE PLATFORM
FEDERAL AND STATE POLICY PRIORITIES
FEBRUARY 2022
Attachment 2
202
Introduction
Many public policies intersect with City priorities, programs, and services. This 2022 Legislative Platform (Platform) outlines the City of Dublin’s legislative priorities and positions on these policies to inform residents, representatives, and policymakers. These priorities are applicable to all relevant legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgets.
The Mission of the City of Dublin is to promote and support a high quality of life, ensure a safe and secure environment, foster new opportunities, provide equity across all programs, and champion a culture of diversity and inclusion. This Mission shall guide the City’s Legislative Platform.
This Platform provides Staff with direction and authorizes them, on the City Council’s behalf, to quickly respond in support of or opposition to bills and other legislative or gubernatorial actions in time-sensitive situations. Additionally, the Platform enables staff to communicate Dublin-specific issues and impacts with state legislators. Staff may draft letters, direct our legislative advocates, or speak on behalf of the City regarding the legislative priorities this document outlines.
Any correspondence signifying the City’s support or opposition of a given bill must be signed by the Mayor and/or City Manager with notification to the City Council.
Any questions regarding this Legislative Platform can be directed to John Stefanski, Assistant to the City Manager at [email protected].
Platform Overview and Coordination
This Legislative Platform serves as the foundation for City legislative advocacy at all levels of government. It informs the City’s legislative representatives of the key issues and legislation that could have a potential impact on the City and the process in which the City will participate in the legislative process. The City will employ several strategies to advocate or advance the City’s public policy interests, which include:
Position Development
o Reviewing analyses and positions by the League of California CitiesCalCities, legislative advocates, and other local government / professional associations in formulating the City’s position.
o Working with City departments, legislative advocate(s) to develop this platform and identify positions on proposed legislative measures.
Status Tracking
o Tracking key bills through the legislative process.
Communication and Advocacy
o Communicating the City’s position, in accordance with this Platform, through correspondence, testimony, and meetings.
o Working cooperatively with other cities (including the Tri-Valley Cities), associations, and CalCities the League of California Cities on advocating the City’s legislative position.
o Meeting with legislators and their representatives, as well as other federal, state and county government officials on a regular basis, to discuss local government issues, proposed legislation, requests for funding assistance, and City programs and services.
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The City Manager’s Office will exercise day-to-day oversight of legislative matters. In addition to coordinating formal action through the City Council, the City Manager and her designee will manage the City’s Legislative Platform.
Staff will follow the process below when responding to all proposed and relevant legislation, polices, programs, grant funding opportunities, ballot measures, mandates, and budgets.
1. Review and determine whether a proposal will impact the City.
2. Prepare a letter outlining the City’s position for the Mayor’s or City Manager’s signature.
3. Distribute the letter to the legislation’s author(s), the City Council, and other relevant parties.
In scenarios where a proposal or regulation arises that may impact the City and is not covered by this Legislative Platform, Staff will prepare a draft position letter for the City Council to review prior to distribution.
General Legislative Principles
The City values its ability and authority to exercise local control and to protect and enhance the quality of life for Dublin residents. To that end, the City has two general legislative principles:
The guiding principles for the City’s legislative advocacy efforts include, but are not limited to:
Protecting Preserving and/or Increasing Local Government Control and AuthorityDiscretion
Support any legislation, policies, ballot measures, and budgets that maintain or improve local regulatory control and authority.
Oppose any legislation, policies, ballot measures, and budgets that undermine or circumvent local control or authority.
Promoting or Enhancing Revenue Sources
Support the protection or expansion of federal, state, and local funding sources that provide revenue to the City.
Oppose any federal or state legislation, policies, programs, ballot measures, unfunded mandates, and budgets that would have a negative impact on the City's ability to provide adequate programs, projects, and services.
Advancing Existing City Mission, Vision, Values, and Policies
Public Policy Priorities
This legislative platform identifies specific public policy priorities by topic area. Informed by the general General Llegislative Pprinciples, these priorities will guide the positions the City will take on all relevant legislation, policies, programs, grant funding opportunities, ballot measures, mandates, and budgetsspecific legislation, policies, ballot measures, and budgets.
The public policy priorities are categorized as follows:
1. General Administration
2. Fiscal Sustainability
3. Community and Economic Development
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4. Transportation and Public Works
5. Public Safety
6. Parks/Quality of Life and Community Services
7. Climate and Environment
8. Technology and Cybersecurity
1. General Administration
Staff recommends that the City Council support legislation that:
1. Enhances or streamlines local control and allows cities to address the needs of local constituents within a framework of regional cooperation.
2. Streamlines the process to apply for, to receive approval of, and to receive state or federal emergency funding.
Legislation that promotes the use of data and technologies to create efficiencies, promote economic development, enhance public safety, improve transportation and mobility, improve sustainability, increase transparency to public information, enhance municipal quality of life factors and help solve other civic challenges.
3. Assures every person the right to equal treatment in and access to all government- sponsored benefits or funded programs.
4. Addresses the functional impracticalities of AB361 while providing a permanent teleconference option available for Brown Act legislative bodies to hold public meetings.
5. Grants the City additional flexibility in the use of American Rescue Plan Act funding.
3. Staff recommends that the City Council oppose legislation that:
4.6. Attempts to restrict local authority or decision-making whether by state or federal legislation or ballot propositions.
5.7. Diminishes or eliminates local governments’ ability to contract out for the provision of services.
6.8. Requires cities to use district-based elections.
7. Legislation that limits or removes local review and permitting of emerging telecommunications technologies, such as Small Cell technology.
2. Fiscal Sustainability
Staff recommends that the City Council support legislation that:
1. Maintains or enhances ongoing revenues to the City.
2. Updates the tax structure to enhance local government revenues that have declined due to the expansion of e-commerce, increased consumption of services rather than durable goods, and innovations in technology.
3. Ensures timely distribution of mandated reimbursements owed to the City.
4. Remove unnecessary state-imposed mandates.
Commented [JS1]: Moved to Section 8.
Commented [JS2]: Moved to Section 8.
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5. Provides for the use of incentives for local government action rather than mandates (funded or unfunded).
6. Establishes new and innovative revenue options and resources to finance public infrastructure construction and maintenance.
7. Streamlines the establishment and utilization of infrastructure financing districts or other funding mechanisms for infrastructure improvements.
8. Changes the Communications Act of 1934 that removes the distinction between “capital” and “operating” funds to provide more local control for community television stations in the use of their public, educational, and government (PEG) channel fees.
9. Supports measures to increase transparency of all public employee salaries and benefits.
10. Supports measures to provide sustainable public pensions and other post-retirement benefits.
Staff recommends that the City Council oppose legislation that:
11. Undermines and preempts local authority over local taxes and fees.
12. Shifts funds from local governments to the state or federal government.
13. Imposes unfunded or inadequately funded federal and state mandates on local governments.
14. Eliminates development fees or limits the ability of cities to levy such fees to provide for infrastructure or services.
15. Requires or expands state involvement in City financial audits, fiscal monitoring, general oversight, or assistance by the State Treasurer, State Controller, or other state agencies.
16. Defers reimbursements for state mandated programs.
3. Public Works and Transportation
Staff recommends that the City Council support legislation that:
1. Ensures the City receive its fair share of transportation funding and that keeps the funding decisions at the local level.
2. Provides for more stable and equitable long-term funding sources for transportation.
2.3. Leverages local funds to the maximum extent possible to implement transportation improvements through grants and partnerships with regional, state, and federal agencies.
3.4. Supports a constitutional amendment to lower the two-thirds approval threshold for sales and use tax measures for transportation purposes.
4.5. Supports reducing Vehicle Miles Traveled (VMT) and supports developing and implementing Transportation Demand Management (TDM) plans and strategies.
5.6. Supports expanded opportunities for high occupancy vehicles (HOV), managed lane policies, improved enforcement, new technology deployment, and reducing congestion and delay along freeways in the Tri-Valley Area.
6.7. Supports multimodal freight movement between the San Francisco Bay Area and the Central Valley and projects that reduce freight traffic on I-580.
7.8. Supports active transportation, enhances the safety of all modes of transportation, particularly bicycles and pedestrians, and reduces vehicle speeds and traffic congestion, and supports regional transportation improvements.
8.9. Supports Intelligent Transportation Systems (ITS), Connected, and Automated Vehicles. 206
9.10. Supports local control and local regulation of shared mobility, micro mobility, transportation network companies (TNCs), and other emerging industries that use city infrastructure to offer private services.
11. Enables the sale of traffic data to recover the cost of data collection.
10.12. Supports innovative rail connectivity projects which aim to address the jobs/housing/transit imbalance (i.e., Valley Link).
Staff recommends that the City Council oppose legislation that:
11.13. Infringes upon the ability of local governments to effectively administer and modify state and local construction provisions and standards.
12.14. Takes away local control of managing and operating local streets.
13.15. Reduces the City’s condemnation authority regarding acquisition of properties required for public projects.
14. Legislation that seeks to repeal revenue collection or divert funds from the Road Repair and Accountability Act of 2017 (SB1).
4. Community and Economic Development
Staff recommends that the City Council support legislation that:
1. Maintains the City’s authority over land use decisions.
2. Strengthens local regulatory authority and control over the siting of medical or recreational marijuana dispensaries.
3. Creates a more equitable Regional Housing Needs Allocation (RHNA) process.
4. Creates more flexibility for local jurisdictions to work together to provide housing that counts toward RHNA requirements.
5. Eliminates redundant, costly, and cumbersome mandates and restrictions required by CEQA (California Environmental Quality Act).
6. Provides incentives for affordable housing and transit-oriented development.
7. Increases financial assistance to provide affordable, transitional, special needs and emergency housing to the homeless, seniors, veterans, and people with special needs.
8. Encourages the expansion of STEM (Science, Technology, Engineering and Mathematics) programs in K-12, higher education, and libraries.
9. Enhances the City’s efforts to retain existing businesses and attract new businesses.
10. Provides tangible and productive tools and incentives to support job creation, business attraction, and business retention.
11. Advances or encourages innovation, entrepreneurship, start-ups, small business opportunities, and/or workforce development.
Staff recommends that the City Council oppose legislation that:
12. Interferes with or reduces local land use control and decision making.
13. Diminishes or eliminates the authority of cities to zone and plan for the development of telecommunications infrastructure, including the siting of cellular communications towers or transmission sites.
14. Diminishes or eliminates cities’ authority to regulate condominium conversions.
Commented [JS3]: No longer relevant.
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15. Interferes with the ability to provide productive incentives to support job creation, business attraction, and business retention.
5. Public Safety
Staff recommends that the City Council support legislation that:
1. Increases funding for local law enforcement, fire suppression and prevention, hazardous materials mitigation, and emergency medical services.
2. Provides funding to local agencies for training, disaster preparedness, crime prevention, public outreach, and emergency planning.
3. Ensures cities have control of regulating local medical marijuana facilities instead of the state, protects public safety with standardized security requirements, protects public health with uniform health and safety standards, and ensures patient safety with a quality assurance protocol.
4. Improves data and information dissemination, preparedness funding, and first-responder training for oil-by-rail shipments.
5. Maintains or increases grant funding for the Community Oriented Police Services (COPS) program.
6. Provides a greater share of asset forfeiture funds for cities and increases latitude for spending local funds.
7. Supports funding to prepare, mitigate, adapt, and respond to extreme weather or emergency events.
8. Supports alternative crisis response programs for mental health, substance abuse, or homelessness related calls for emergency service.
6. Parks / Quality of Lifeand Community Services
Staff recommends that the City Council support legislation that:
1. Creates new funding opportunities for parks and community facilities.
2. Provides funding for ADA (Americans with Disabilities Act) facility and park upgrades.
3. Increases available financial assistance to local non-profit and community-based organizations who provide social services and mental health services to residents in need.
7. Climate and Environment
Staff recommends that the City Council support legislation that:
1. Assists local governments in meeting or exceeding local or state goals to reduce global warming pollution levels, to develop alternate energy resources and fuel efficiency programs, and to reduce fossil fuel dependence.
1. Legislation that encourages manufacturers to include post-consumer recycled material in their products and encourages state and local government agencies to use more recycled content.
2. Legislation that supports minimizing single-use disposables as well as minimizes product packaging. Commented [JS4]: Consolidated with #2.
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3.2. Legislation that supports the ability of the City to run efficient and effective waste diversion programs. Supports current waste diversion goals, local compliance efforts, and associated measurement and reporting requirements.
4.3. Assist the City in meeting or exceeding established goals of reducing water consumption and increasing water supply without preempting local planning decisions.
5.4. Legislation that supports reducing greenhouse gas emissions related to extracting, transporting, and manufacturing materials.Requires manufacturers be responsible for the end of useful life cost of collecting, processing, recycling andrecycling and disposing of products they manufacture.
6.5. Protects the interest of California’s Community Choice clean electricity providers and their customers.
7.6. Supports regional and local government efforts to develop and implement programs to reduce air pollution.
8. Legislation and grant opportunities for cities that provide funding for developing or enhancing alternative vehicle fueling stations.
9.7. Supports the funding, compliance, and full life cycle costs of current and new mandatory storm water quualityquality permit requirements.provides funding and creates flexibility in the implementation of mandatory storm water and solid waste programs.
10.8. Addresses litter control and abatement problems in California.
11. Legislation that would make it easier for the City to fund and comply with new and increasingly stringent storm water quality permit requirements.
12.9. Reduces the financial impact of state and federal funded and unfunded mandates related to compliance with environmental programs and regulations.
13. Legislation that supports local solar generation, battery storage, microgrids, and the electrification of California’s energy and fuel supply.
Staff recommends that the City Council oppose legislation that:
14.10. Preempts local planning decisions regarding solid waste facility sites.
11. Preempts local solid waste and AB 939 fee setting authority or imposes taxes or fees on local solid waste programs to fund state programs not directly related to solid waste management.
8. Technology and Cybersecurity
Staff recommends that the City Council support legislation that:
1. Promotes the use of data and technologies to create efficiencies, promote economic development, enhance public safety, improve transportation and mobility, improve sustainability, increase transparency to public information, enhance municipal quality of life factors and help solve other civic challenges.
2. Maintains local control over municipal assets in the deployment of next generation technological infrastructure.
3. Increases the City’s capacity to protect against cyber security attacks.
4. Provides funding for programs that seek to expand digital access for residents and businesses.
Commented [JS5]: Consolidated with #1.
Commented [JS6]: Consolidated with #1.
Commented [JS7]: Consolidated with #8.
Commented [JS8]: Consolidated with #8.
Commented [JS9]: Consolidated with #1.
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Staff recommends that the City Council oppose legislation that:
5. Limits or removes local review and permitting of emerging telecommunications technologies, such as Small Cell technology.
Regional Collaboration
The City of Dublin is a member of the Tri-Valley Cities (TVC), a coalition of the five Tri-Valley municipalities who work together to advocate for issues and funding at the regional, state, and federal levels. The TVC is governed by the five Mayors of each municipality who develop and adopt a TVC Legislative Framework which guides the advocacy efforts of the TVC. A copy of the 2022 Framework, once adopted, will be attached to as Addendum A to this Legislative Platform.
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Item 8.1
Draft 2022 Legislative Platform
January 11, 2022
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Background
• Each year the City Council adopts a Legislative
Platform to guide legislative advocacy efforts for
the upcoming year.
• Structured in two tiers:
– Guiding Principles, which set the broad goals for
advocacy efforts.
– Public Policy Priorities, which provide more
specific positions in certain policy areas.
• Not an exhaustive list.
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Background, 2
• Generally, the Platform has remained consistent
over the last six years.
• Following last year’s adoption of the Platform,
the City Council requested the opportunity to
have a discussion and provide additional
feedback on the Platform.
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Updates to Guiding Principles
• The Guiding Principles have been updated to include revised language around local control as well as a reference to the City’s existing Mission, Vision, Values, and Policies:
Preserving and/or Increasing Local Government Discretion Promoting or Enhancing Revenue Sources
Advancing Existing City Mission, Vision, Values, and Policies 214
Updates to Public Policy Priorities
• An updated Parks and Community Services
category now includes new priorities revolving
around social services and mental health
services.
• A new Technology and Cyber Security Category
which focus on the deployment of next
generation tech. infrastructure, as well as
supports to protect against cyber security
attacks.
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Other Key Updates
• New additions to the Platform include supporting
legislation that:
– Addresses impracticalities with AB361.
– Grants the City more flexibility in the use of ARPA Funds. – Supports innovative rail connectivity projects which aim to address the jobs/housing/transit imbalance (i.e., Valley Link). – Supports alternative crisis response programs for mental health, substance abuse, or homelessness-related calls for emergency service.
– Increases available financial assistance to local non-profit and community-based organizations who provide social services and mental health services to residents in need.
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Staff Recommendation
• Receive the report and provide direction.
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Questions?
John Stefanski
Assistant to the City Manager
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