Agenda packet — Dublin City Council, October 18, 2022 (part 1 of 2)

October 18, 2022 Dublin City Council Regular Meeting Agenda 1

COUNCILMEMBERS City Council Chamber
Melissa Hernandez, Mayor Dublin Civic Center
Jean Josey, Vice Mayor 100 Civic Plaza
Shawn Kumagai, Councilmember Dublin, CA 94568
Dr. Sherry Hu, Councilmember www.dublin.ca.gov
Michael McCorriston, Councilmember

Regular Meeting of the

DUBLIN CITY COUNCIL

Tuesday, October 18, 2022 Location: City Council Chamber 100 Civic Plaza
Dublin, CA 94568

CLOSED SESSION 6:30 PM
REGULAR MEETING 7:00 PM

Pursuant to AB 361, the City is authorized to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public, without making available any physical location for the public.

Additional Meeting Procedures Available During the COVID-19 Pandemic

This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City’s website at: https://dublin.ca.gov/ccmeetings

Members of the public who wish to participate in the meeting electronically have the option of giving public comment via Zoom, subject to the following procedures:

 Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, October 18, 2022. Upon submission, you will receive Zoom link information from the City Clerk. Speakers slips will be accepted until the public comment period ends, or until the public comment period on non-agenda items is closed.

 Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform.

 When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom.

1 October 18, 2022 Dublin City Council Regular Meeting Agenda 2

CLOSED SESSION 6:30 PM

I. Conference with Legal Counsel—Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9:
2 cases.

REGULAR MEETING 7:00 PM

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
The Pledge of Allegiance will be led by the Dublin 4-H Club.

2. REPORT ON CLOSED SESSION

3. ORAL COMMUNICATIONS

3.1 Presentation of the Hindu American Awareness and Appreciation Month and Diwali Proclamations
The City Council will present the Hindu American Awareness and Appreciation Month and Diwali Proclamations.

STAFF RECOMMENDATION:

Present the proclamations.

Staff Report
Attachment 1 - Hindu American Awareness and Appreciation Month Attachment 2 - Diwali Proclamation

3.2 Employee Introductions
New City of Dublin Staff members, Laurie Rith-Chan, Administrative Technician with the Human Resources Division, and Raelyn Miranda, Administrative Aide, with Dublin Police Services, will be introduced.

STAFF RECOMMENDATION:

Welcome the new City of Dublin Staff members.

Staff Report

3.3 Public Comment
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).

4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.

2 October 18, 2022 Dublin City Council Regular Meeting Agenda 3

4.1 Approval of the September 20, 2022 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the September 20, 2022 Regular City Council Meeting.

STAFF RECOMMENDATION:

Approve the minutes of the September 20, 2022 Regular City Council Meeting.

Staff Report
Attachment 1 - September 20, 2022 Regular City Council Meeting Minutes

4.2 Amendments to the Master Fee Schedule
The City Council will consider amending the Master Fee Schedule to eliminate the fundraising fee for Dublin-based non-profit facility rentals.

STAFF RECOMMENDATION:

Adopt the Resolution Amending the Master Fee Schedule to Eliminate the Fundraising Fee for Dublin-Based Non-Profit Facility Rentals.

Staff Report
Attachment 1 - Resolution Amending the Master Fee Schedule to Eliminate the Fundraising Fee for Dublin-Based Non-Profit Facility Rentals Attachment 2 - Exhibit A to the Resolution - Amendments to the Master Fee Schedule (in strikethrough form)

4.3 Approval of Memorandum of Understanding with Tri-Valley Cities for Joint Tri-Valley Cities Legislative Advocacy Services
The City Council will consider approving a Memorandum of Understanding with the Cities of Livermore, Pleasanton, San Ramon, and the Town of Danville in order to retain legislative advocacy services to implement the Tri-Valley Cities Legislative Framework.

Advocacy services will assist the agencies in building consensus and employing a united approach in supporting solutions that will serve the residents and businesses of the region.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Memorandum of Unde rstanding Between the City of Pleasanton and the Town of Danville, City of Dublin, City of Livermore, and City of San Ramon for Joint Tri-Valley Cities Legislative Advocacy Services.

Staff Report
Attachment 1 - Resolution Approving the Memorandum of Understanding Between the City of Pleasanton and the Town of Danville, City of Dublin, City of Livermore, and City of San Ramon for Joint Tri-Valley Cities Legislative Advocacy Services Attachment 2 - Exhibit A to the Resolution - Memorandum of Understanding Between the City of Pleasanton and the Town of Danville, City of Dublin, City of Livermore, and City of San Ramon for Joint Tri-Valley Cities Legislative Advocacy Services Attachment 3 - Professional Services Agreement with Townsend Public Affairs, Inc. in the amount not to exceed $750,000 for a five-year term
Attachment 4 - Tri-Valley Cities Legislative Framework.

4.4 Acceptance of Office of Traffic Safety Grant for the Selective Traffic Enforcement Program
The City Council will consider accepting a traffic safety grant for Dublin Police Services in relation to the City’s participation in the Selective Traffic Enforcement Program. This grant program supports best practices and strategies to address crashes involving alcohol and other primary collision factors.

3 October 18, 2022 Dublin City Council Regular Meeting Agenda 4

STAFF RECOMMENDATION:

Adopt the Resolution Confirming City of Dublin Participation in the State of California Office of Traffic Safety Selective Traffic Enforcement Grant Agreement.

Staff Report
Attachment 1 - Resolution Confirming City of Dublin Participation in the State of California Office of Traffic Safety Selective Traffic Enforcement Grant Agreement Attachment 2 - Exhibit A to the Resolution - OTS STEP Grant Agreement

4.5 Authorizing Remote Meetings of City Council and City Commissions Due to Increase in COVID-19 Cases
From March 2020 through September 2021, the City conducted meetings of its legislative bodies remotely pursuant to various executive orders that suspended certain Brown Act provisions. In October 2021, the City returned to in-person meetings and the Brown Act was amended to allow for teleconferencing during a state of emergency. Under the new law, AB 361, the City can continue to conduct virtual meetings where the Governor has proclaimed a State of Emergency, or state or local health officials have imposed or recommended social distancing, if the City Council makes certain required findings.

From January 11 – February 10, 2022, and since May 3, 2022, the City Council has operated under a resolution pursuant to AB 361 authorizing teleconferenced meetings for at least 30 days. The City Council will consider adopting a resolution that would allow for virtual attendance for the next 30 days.

STAFF RECOMMENDATION:

Adopt the Resolution Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Remote Teleconferenced Meetings of the Legislative Bodies of the City of Dublin Pursuant to AB 361.

Staff Report
Attachment 1 - Resolution Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Remote Teleconferenced Meetings of the Legislative Bodies of the City of Dublin Pursuant to AB 361

4.6 Ordinance Amending Chapter 2.24 of the Dublin Municipal Code Pertaining to the City’s Conflict of Interest Code
At the June 7, 2022 meeting, the City Council directed Staff to review the City’s Conflict of Interest Code and make a determination if there is a need to update the Code. Staff conducted a review of the Code and determined that several positions should be added or deleted. The City Council will consider introducing an ordinance to update the list of designated positions that must file a Statement of Economic Interests (Form 700).

STAFF RECOMMENDATION:

Waive the reading and INTRODUCE the Ordinance Amending Chapter 2.24 of the Dublin Municipal Code Relating to the City’s Conflict of Interest Code, and direct Staff to file the 2022 Local Agency Biennial Notice.

Staff Report
Attachment 1 - Ordinance Amending Chapter 2.24 of the Dublin Municipal Code Relating to the City’s Conflict of Interest Code
4 October 18, 2022 Dublin City Council Regular Meeting Agenda 5

Attachment 2 - 2022 Local Agency Biennial Notice

4.7 Consulting Services Agreement with Reach Enterprises for Loyalty Rewards Business Recovery Project
The City Council will consider approving a Consulting Services Agreement between the City of Dublin and Reach Enterprises, Inc for a Loyalty Rewards Business Recovery Project.

STAFF RECOMMENDATION:

Adopt the Resolution Approving a Consulting Services Agreement Between the City of Dublin and Reach Enterprises, Inc. for a Loyalty Rewards Business Recovery Project.

Staff Report
Attachment 1 - Resolution Approving a Consulting Services Agreement Between the City of Dublin and Reach Enterprises, Inc. for a Loyalty Rewards Business Recovery Project Attachment 2 - Exhibit A to the Resolution - Consulting Services Agreement Between the City of Dublin and Reach Enterprises, Inc for a Loyalty Rewards Business Recovery Project

4.8 Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from September 1, 2022 - September 30, 2022 totaling $6,182,554.45.

STAFF RECOMMENDATION:

Receive the report.

Staff Report
Attachment 1 - Payment Issuance Report for September 2022

4.9 Updates to the Human Services Grants Program
The City Council will consider modifications to the Human Services Grants Program guidelines and allocation process, as recommended by the Human Services Commission.

STAFF RECOMMENDATION:

Receive the report and approve the program modifications.

Staff Report
Attachment 1 - Human Services Grants Program Guiding Principles Attachment 2 - Revised Human Services Grants Rating Sheet

4.10 Agreement with Storm Water Inspection & Maintenance Services Inc. for Trash Capture Device Maintenance
The City Council will consider approval of an agreement with Storm Water Inspection & Maintenance Services Inc. (SWIMS) to provide trash capture device maintenance services.

STAFF RECOMMENDATION:

Adopt the Resolution Approving an Agreement with Storm Water Inspection & Maintenance Services Inc. for Trash Capture Device Maintenance Services.

Staff Report
Attachment 1 - Resolution Approving an Agreement with Storm Water Inspection & Maintenance Services Inc. for Trash Capture Device Maintenance Services Attachment 2 - Exhibit A to the Resolution - Contractor Services Agreement with Storm Water Inspection & Maintenance Services Inc. for Trash Capture Device Maintenance Services
5 October 18, 2022 Dublin City Council Regular Meeting Agenda 6

Attachment 3 - August 12, 2022 Request for Proposals for Trash Capture Device Maintenance Services

4.11 City Proclamations for the Months of November and December The City Council will consider the following proclamations for the months of November and December in the City of Dublin: Native American Heritage Month, Family Caregivers Month, Diabetes Awareness Month, Entrepreneurship Month, Critical Infrastructure Security and Resilience Month, College Application Month, Alzheimer’s Disease Awareness Month, Adoption Month, Veterans and Families Month, United Against Hate Week, American History and Founders Month, Small Business Saturday, and Impaired Driving Month.

STAFF RECOMMENDATION:

Approve the proclamations.

Staff Report - City Proclamations for the Months of November and December Attachment 1 - Native American Heritage Month Proclamation Attachment 2 - Family Caregivers Month Proclamation
Attachment 3 - Diabetes Awareness Month Proclamation
Attachment 4 - Entrepreneurship Month Proclamation
Attachment 5 - Critical Infrastructure Security and Resilience Month Proclamation Attachment 6 - College Application Month Proclamation
Attachment 7 - Alzheimer's Disease Awareness Month Proclamation Attachment 8 - Adoption Month Proclamation
Attachment 9 - Veterans and Military Families Month Proclamation Attachment 10 - United Against Hate Week Proclamation
Attachment 11 - United Against Hate Week Poster
Attachment 12 - American History and Founders Month Proclamation Attachment 13 - Small Business Saturday Proclamation
Attachment 14 - Impaired Driving Month Proclamation

4.12 Fiscal Year 2021-22 4th Quarter Financial Review and Additional Special Designation of General Fund Reserves
The City Council will receive a financial report on the fourth quarter of Fiscal Year 2021- 22 and consider amendments to General Fund reserve designations.

STAFF RECOMMENDATION:

Adopt the Resolution Authorizing Additional Special Designations of General Fund Reserves for Fiscal Year 2021-22 and confirm additional General Fund reserve designations as of June 30, 2022.

Staff Report
Attachment 1 - Resolution Authorizing Additional Special Designations of General Fund Reserves for Fiscal Year 2021-22
Attachment 2 - General Fund Summary Q4 FY 2021-22
Attachment 3 - General Fund Reserves Summary Q4 FY 2021-22

4.13 Amendment to Legal Services Agreement with Meyers Nave Meyers Nave has requested that the City Council consider amending its legal services agreement with the City to increase the hourly rate for general legal services, labor and employment advice services, and reimbursable third-party services. 6 October 18, 2022 Dublin City Council Regular Meeting Agenda 7

STAFF RECOMMENDATION:

Approve and authorize the Mayor to execute the Third Amendment to the Amended and Restated Agreement for Legal Services.

Staff Report
Attachment 1 - Amended and Restated Agreement for Legal Services Attachment 2 - First Amendment to Agreement for Legal Services Attachment 3 - Second Amendment to Agreement for Legal Services Attachment 4 - Proposed Third Amendment to Agreement for Legal Services

5. WRITTEN COMMUNICATION – None.

6. PUBLIC HEARING

6.1 Nissan Commercial Car Wash (PLPA-2022-00003)
The Applicant, Dosanjh Real Estate, LLC, is requesting approval of a commercial self- service car wash consisting of a 3,574-square-foot building housing a drive-thru automatic car wash tunnel, a vacuum area with 15 parking spaces and related site improvements.

The application includes an amendment to Planned Development Zoning Ordinance No. 03-19 for the Kaiser Commercial Project, a Conditional Use Permit and a Site Development Review Permit. The City Council will consider the proposed Nissan Commercial Car Wash project and a determination that the project impacts are covered by the Kaiser Dublin Medical Center Environmental Impact Report and no further environmental review is required.

STAFF RECOMMENDATION:

Conduct the public hearing, deliberate and: 1) waive the reading and INTRODUCE the Ordinance Approving an Amendment to Planned Development Zoning Ordinance No. 03- 19 for Kaiser Commercial; and 2) adopt the Resolution Approving a Conditional Use Permit and Site Development Review Permit Related to the Nissan Commercial Car Wash Project.

Staff Report
Attachment 1 - Ordinance Approving an Amendment to Planned Development Zoning Ordinance No. 03-19 for Kaiser Commercial
Attachment 2 - Resolution Approving a Conditional Use Permit and Site Development Review Permit Related to the Nissan Commercial Car Wash Project Attachment 3 - Exhibit A to the Resolution - Project Plans Attachment 4 - Noise Assessment Study
Attachment 5 - Traffic Analysis
Attachment 6 - Photo Simulations
Attachment 7 - Planning Commission Resolution No 22-12
Item 6.1 - PowerPoint Presentation

7. UNFINISHED BUSINESS

7.1 Downtown Dublin Update
The City Council will receive a presentation on updates to the Downtown Dublin Preferred Vision.

STAFF RECOMMENDATION:

Receive the presentation.

Staff Report
7 October 18, 2022 Dublin City Council Regular Meeting Agenda 8

8. NEW BUSINESS – None.

9. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234).

10. ADJOURNMENT

This AGENDA is posted in accordance with Government Code Section 54954.2(a)

If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.

Mission

The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.

8 STAFF REPORT

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Agenda Item 3.1
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Presentation of the Hindu American Awareness and Appreciation Month and Diwali Proclamations
Prepared by: Cierra Fabrigas, Executive Aide
EXECUTIVE SUMMARY:

The City Council will present the Hindu American Awareness and Appreciation Month and Diwali proclamations.

STAFF RECOMMENDATION:

Present the proclamations.

FINANCIAL IMPACT:

None.

DESCRIPTION:

Hindu American Awareness and Appreciation Month
Hindu American Awareness and Appreciation Month is celebrated annually in the month of October, the month of Mahatma Gandhi’s birth and a time when major Hindu holidays such as Navaratri and Diwali are celebrated. This month marks a global movement highlighting Hinduism as a tradition and recognizing the contributions Hinduism has made to society.

Diwali
October 24, 2022 will mark the celebration of Diwali or Deepvali. Diwali, recognized in autumn each year by Hindus, Sikhs, Jains, Buddhist, and others around the world, is celebrated by lighting the Diya, or oil lamp, which symbolizes dispelling darkness and bringing light into life with traditional offerings, rituals, and festivals. Diwali is a festival of lights that includes many traditions such as gathering with friends and family for community prayer, exchanging gifts, setting off fireworks, and decorating houses with colorful rangolis. Diwali is also the Hindu New 9

Page 2 of 2 ends

Year, and it is celebrated on the last day of the last month in the lunar calendar.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Hindu American Awareness and Appreciation Month Proclamation 2) Diwali Proclamation
10 Attachment 1

A PROCLAMATION OF THE

CITY OF DUBLIN, CALIFORNIA
“Hindu American Awareness and Appreciation Month”
WHEREAS, the City of Dublin and the nation have been influenced by the extraordinary cultural and ethnic linguistic and religious diversity of its residents; and
WHEREAS, there is an estimated one billion Hindus worldwide, and approximately 3.4 million Hindu Americans live across the nation; and
WHEREAS, Hindu Americans in the City of Dublin represent diverse ethnic backgrounds, including individuals of Indian, Pakistani, Bangladeshi, Malaysian, Indonesian, Afghan, Nepali, Bhutanese, Sri Lankan, Fijian, Caribbean, and European descent; and WHEREAS, the City of Dublin and our nation have greatly benefited from Hindu Americans, especially through the Vendanta philosophy, Ayurvedic medicine, classical Indian art, dance, music, meditation, yoga, literature, and community service; and WHEREAS, the year 2022 marks the 129 th anniversary of when Hinduism was officially introduced to the United States by Swami Vivekanda at the 1893 World’s Parliament of Religions in Chicago, IL, and the 122 nd anniversary of when he founded the Vendanta Society in San Francisco, California in 1900; and
WHEREAS, Hindu Americans promote the ideals of tolerance, pluralism, and religious freedom, which are inherent to their beliefs and respect the diversity of all faiths, and the Vedas, the 5,000-year-old texts of Hindu Americans, provide the basis for these core principles: “Truth is one, the wise call it by many names (Ekam sat viprah bahudha vadanti); and WHEREAS, our diversity is one of our greatest strengths, and the City of Dublin joins with all those around the world celebrating Hindu Americans.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby proclaim October 2022 as “Hindu American Awareness and Appreciation Month” in the City of Dublin.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey

Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 11 Attachment 2

A PROCLAMATION OF THE

CITY OF DUBLIN, CALIFORNIA
“Diwali – October 24, 2o22”
WHEREAS, the City of Dublin, along with the nation, has been influenced by the extraordinary cultural, ethnic, linguistic, and religious diversity of its residents; and
WHEREAS, Diwali or Deepavali, is celebrated in autumn of each year by Hindus, Sikhs, Jains, Buddhist, and others throughout the Bay Area and the World; and
WHEREAS, Diwali is celebrated by lighting the Diya or oil lamp, which symbolizes dispelling darkness and bringing light into life with traditional offerings, rituals, and festivals; and WHEREAS, Diwali is also the Hindu New Year, and it is celebrated on the last day of the last month in the lunar calendar; and
WHEREAS, for Hindus, Diwali is a celebration of good triumphing over evil, and light prevailing over darkness; and WHEREAS, Hindu Americans in the City of Dublin represent diverse ethnic backgrounds, including individuals of Indian, Pakistani, Bangladeshi, Malaysian, Indonesian, Afghan, Nepali, Bhutanese, Sri Lankan, Fijian, Caribbean, and European descent; and
WHEREAS, our diversity is one of our greatest strengths, and Dublin joins with all those around the world celebrating Diwali.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby proclaim October 24, 2022 as “Diwali” in the City of Dublin and encourages citizens to recognize the contributions of all Hindu, Sikhs, Jains, and Buddhists in all aspects of our vibrant economy and civic society.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey

Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 12 STAFF REPORT

CITY COUNCIL

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Agenda Item 3.2
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Employee Introductions
Prepared by: Sarah Monnastes, Human Resources Director
EXECUTIVE SUMMARY:

New City of Dublin Staff members, Laurie Rith-Chan, Administrative Technician with the Human Resources Division, and Raelyn Miranda, Administrative Aide with Dublin Police Services, will be introduced.

STAFF RECOMMENDATION:

Welcome the new City of Dublin Staff members.

FINANCIAL IMPACT:

None.

DESCRIPTION:

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

None.
13 STAFF REPORT

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Agenda Item 4.1
EXECUTIVE SUMMARY:

The City Council will consider approval of the minutes of the September 20, 2022 Regular City Council Meeting.

STAFF RECOMMENDATION:

Approve the minutes of the September 20, 2022 Regular City Council Meeting.

FINANCIAL IMPACT:

None.

DESCRIPTION:

The City Council will consider approval of the minutes of the September 20, 2022 Regular City Council Meeting.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) September 20, 2022 Regular City Council Meeting Minutes DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Approval of the September 20, 2022 Regular City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk
14 MINUTES OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
Regular Meeting: September 20, 2022

DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
September 20, 2022
The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City’s website at:https://dublin.ca.gov/ccmeetings
CLOSED SESSION 6:30 PM
I. CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Mayor Hernandez and Councilmember Hu Unrepresented Employee: City Attorney
REGULAR MEETING 7:00 PM
A Regular Meeting of the Dublin City Council was held on Tuesday, September 20, 2022, in the City Council Chamber. The meeting was called to order at 7:08 PM, by Mayor Hernandez. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendee Name Status
Melissa Hernandez, Mayor Present
Jean Josey, Vice Mayor Present
Shawn Kumagai, Councilmember Present
Michael McCorriston, Councilmember Present
Dr. Sherry Hu, Councilmember Present
2) REPORT ON CLOSED SESSION
Mayor Hernandez reported there was no reportable action out of Closed Session. 3) ORAL COMMUNICATIONS

3.1) Introduction of Dublin Police Services Behavioral Health Unit Supervisor John Beard and Associate Therapist Anne Ologbosele
Behavioral Health Unit Supervisor John Beard and Associate Therapist Anne Ologbosele, who began working with Dublin Police Services on July 5, 2022, were introduced to the City Council.

3.2) Employee Introductions
Attachment 1
15 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
September 20, 2022
New City of Dublin Staff members, Felicia Escover with the Economic Development Department, Tony Lam and Liz Rivera with the Parks and Community Services Department, and Linda Ajello with the Community Development Department, were introduced.

3.3) Public Comment
Marti Sutton provided public comment.

Jennifer Lininger provided public comment.
4) CONSENT CALENDAR

4.1) Approved the September 6, 2022 Regular City Council Meeting Minutes.

4.2) Adopted Resolution No. 109-22 titled, “Amending the Benefit Plan,” Resolution No. 110- 22 titled, “Amending the Classification Plan,” Resolution No. 111-22 titled, “Amending the Salary Plan for Full- Time Personnel,” Resolution No. 112-22 titled, “Amending the City of Dublin Position Allocation Plan for Fiscal Year 2022-23,” and approved the budget change.

4.3) Adopted Resolution No. 113-22 titled, “Approving an Amendment to the Agreement with Goodwin Consulting Group, Inc.”

4.4) Approved the following proclamations for the month of October in the City of Dublin:

Walk and Roll to School, Fire Prevention Week, Red Ribbon Week, Bullying Prevention Month & Unity Day, Energy Action Month, Breast Cancer Awareness Month, Domestic Violence Awareness Month, Youth Justice Action Month, Disability Employment Awareness Month, Cybersecurity Awareness Month, Arts and Humanities Month, Global Diversity Awareness Month, Children’s Environmental Health Month, Manufacturing Day, and Substance Abuse Prevention Month.

4.5) Adopted Resolution No. 114-22 titled, “Authorizing the City Manager to Approve Contract Change Orders with Suarez and Munoz Construction, Inc. for the Fallon Sports Park - Phase 3 Project, CIP No. PK0119.”
This item was pulled from the Consent Calendar by Vice Mayor Josey to ask clarifying questions.

4.6) Received a report of payments issued from July 1, 2022 - August 31, 2022 totaling $25,865,698.89.
16 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
September 20, 2022
On a motion by Vice Mayor Josey, seconded by Councilmember Kumagai, and by unanimous vote, the City Council adopted the Consent Calendar items, except item 4.5.

RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Vice Mayor
SECOND: Shawn Kumagai, Councilmember
AYES: Hernandez, Josey, Kumagai, McCorriston, Hu
On a motion by Mayor Hernandez, seconded by Vice Mayor Josey, and by unanimous vote, the City Council adopted Consent Calendar item 4.5.

RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Melissa Hernandez, Mayor
SECOND: Jean Josey, Vice Mayor
AYES: Hernandez, Josey, Kumagai, McCorriston, Hu
5) WRITTEN COMMUNICATION – None.
6) PUBLIC HEARING – None.
7) UNFINISHED BUSINESS

7.1) Approval of Plans and Specifications, Award of Contract to Strawn Construction, Inc., and Approval of a Budget Change for the Cultural Arts Center Project, CIP No. GI0120
The City Council received a presentation on the 13,000-square-foot Cultural Arts Center on the first floor of the Civic Center and renovation of the second-floor office space for the Parks and Community Services Department.

On a motion by Councilmember McCorriston, seconded by Vice Mayor Josey, and by unanimous vote, the City Council adopted Resolution No. 115-22 titled, “Approving the Plans and Specifications and Awarding a Contract to Strawn Construction, Inc. for the Cultural Arts Center Project, CIP No. GI0120,” and approved the budget change.

RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Michael McCorriston, Councilmember
SECOND: Jean Josey, Vice Mayor
AYES: Hernandez, Josey, Kumagai, McCorriston, Hu
8) NEW BUSINESS
17 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
September 20, 2022

8.1) Consideration of a Resolution Authorizing the Issuance of Special Tax Bonds for and on behalf of the City of Dublin Community Facilities District No. 2015-1 (Dublin Crossing), Improvement Area No. 4 and Approving Form of and Execution of Related Documents
The City Council received a presentation regarding the fourth phase of special tax bond financing for Community Facilities District No. 2015-1 (Dublin Crossing) and the use of the bond sale proceeds to finance authorized public capital facilities and public capital facility impact fees.

On a motion by Councilmember Kumagai, seconded by Councilmember McCorriston, and by unanimous vote, the City Council adopted Resolution No. 116-22 titled, “Authorizing The Issuance Of Special Tax Bonds For And On Behalf Of The City Of Dublin Community Facilities District No. 2015-1 (Dublin Crossing), Improvement Area No. 4; Approving The Form And Authorizing The Execution Of A Fiscal Agent Agreement, A Purchase Contract And A Continuing Disclosure Certificate And Authorizing The Sale And Delivery Of Special Tax Bonds Pursuant To Said Purchase Contract; Approving The Form And Delivery Of A Preliminary Official Statement And The Preparation And Distribution Of A Final Official Statement To Be Derived From The Preliminary Official Statement; And Approving Execution And Delivery Of Other Documents And Taking Of Actions As Necessary To Implement The Issuance, Sale And Delivery Of The Bonds.”
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Shawn Kumagai, Councilmember
SECOND: Michael McCorriston, Councilmember
AYES: Hernandez, Josey, Kumagai, McCorriston, Hu

8.2) Review of City Proclamations and Process
The City Council received a report regarding the Official List of Proclamations and the proclamation process.

The City Council directed Staff to proceed with the updated process for handling proclamations and include an annual adoption of the Official List of Proclamations.

On a motion by Councilmember Hu, seconded by Councilmember Kumagai, and by unanimous vote, the City Council adopted the updated Official List of Proclamations as amended to include the Lunar New Year.

RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Dr. Sherry Hu, Councilmember
SECOND: Shawn Kumagai, Councilmember
AYES: Hernandez, Josey, Kumagai, McCorriston, Hu
18 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
September 20, 2022
9) OTHER BUSINESS
The City Council and Staff provided brief information-only reports, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10) ADJOURNMENT
Mayor Hernandez adjourned the meeting at 8:47 p.m.

Mayor
ATTEST:

City Clerk
19 STAFF REPORT

CITY COUNCIL

Page 1 of 5 ends

Agenda Item 4.2
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Amendment to the Master Fee Schedule
Prepared by: Jackie Dwyer, Director of Parks and Community Services EXECUTIVE SUMMARY:

The City Council will consider amending the Master Fee Schedule to eliminate the fundraising fee for Dublin-based non-profit facility rentals.

STAFF RECOMMENDATION:

Adopt the Resolution Amending the Master Fee Schedule to Eliminate the Fundraising Fee for Dublin-Based Non-Profit Facility Rentals.

FINANCIAL IMPACT:

The financial impact will be nominal. Historical data indicates elimination of the fundraising fee will result in annual lost revenue of approximately $5,000.

DESCRIPTION:

On June 7, 2022, the City Council requested that Staff provide a report regarding the impact of charging non-profit fees versus fundraising fees for Dublin-based non-profit organizations that rent City facilities to conduct fundraising activities.

The report was provided at the September 6, 2022 City Council Meeting. After the report and discussion, the City Council instructed Staff to eliminate the fundraising fee for Dublin-based non- profits and update the Master Fee Schedule. This means that non-profit rentals will simply be assessed the existing non-profit rental rate, regardless of the type of use.

The proposed amendment to the Master Fee Schedule will eliminate the following fees (stricken through below):
20

Page 2 of 5 ends

# Item / Service Description / Unit Fees through
6/30/22
Fee Effective
7/1/22
Civic Center Rental
FR2
Public Agencies, Dublin Chamber
of Commerce, Dublin-based
Charitable and Social Welfare
Organizations, Homeowners
Associations, and Sports Leagues
Use for the purpose of
fundraising / Per Hour $68 $71
Heritage Park & Museums Facility Rental
FR7
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations and
Youth Sports Leagues
Used for the purpose of
fundraising / Per Hour $45 $47
Heritage Park & Museums Facility Rental – St. Raymond Church Outdoor Patio RP3
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Youth Sports Leagues
Used for the purpose of
fundraising / Per hour N/A $45
Heritage Park & Museums Facility Rental – Kolb Sunday School Barn FR13
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations and
Youth Sports Leagues
Use for the purpose of
fundraising / Per Hour $76 $79
Heritage Park & Museums Facility Rental – Lawn Area
FR19
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations and
Youth Sports Leagues
Use for the purpose of
fundraising / Per Hour $57 $59
Library Community Room
FR23
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour $68 $71
Senior Center Facility Rental
21

Page 3 of 5 ends

FR27
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour $139 $145
Senior Center Facility Rental – Classroom A
FR36
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour $23 $24
Senior Center Facility Rental – Classroom B
FR40
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour $23 $24
Senior Center Facility Rental – Classroom C/D
FR44
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour $23 $24
Senior Center Facility Rental – Meeting Room
FR48
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour $13 $17
Shannon Center Facility Rental
FR53
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising Per Hour $188 $196
Shannon Center Facility Rental – Outdoor Patio
FR58
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour N/A $92
22

Page 4 of 5 ends

Shannon Center Facility Rental – Multipurpose Room
FR67
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising Per Hour $53 $55
Shannon Center Facility Rental – Classroom
FR72
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour $23 $24
Park Picnic Area Rentals
PR1
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 200)
$100/4 hours
$25 each add’l hour
Use for the Purpose
of Fundraising
$226/4 hours
$57 each add’l hour
$100/4 hours
$25 each add’l hour
Use for the Purpose
of Fundraising
$226/4 hours
$57 each add’l hour
PR2
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 96)
$48/4 hours
$12 each add’l hour
Use for the Purpose
of Fundraising
$108/4 hours
$27 each add’l hour
$48/4 hours
$12 each add’l hour
Use for the Purpose
of Fundraising
$108/4 hours
$27 each add’l hour
PR3
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 80)
$44/4 hours
$11 each add’l hour
Use for the Purpose
of Fundraising
$85/4 hours
$21 each add’l hour
$44/4 hours
$11 each add’l hour
Use for the Purpose
of Fundraising
$85/4 hours
$21 each add’l hour
PR4
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 64)
$32/4 hours
$8 each add’l hour
Use for the Purpose
of Fundraising
$73/4 hours
$18 each add’l hour
$32/4 hours
$8 each add’l hour
Use for the Purpose
of Fundraising
$73/4 hours
$18 each add’l hour
PR5
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 56)
$28/4 hours
$7 each add’l hour
Use for the Purpose
of Fundraising
$64/4 hours
$16 each add’l hour
$28/4 hours
$7 each add’l hour
Use for the Purpose
of Fundraising
$64/4 hours
$16 each add’l hour
23

Page 5 of 5 ends

PR6
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 48)
$24/4 hours
$6 each add’l hour
Use for the Purpose
of Fundraising
$54/ 4 hours
$14 each add’l hour
$24/4 hours
$6 each add’l hour
Use for the Purpose
of Fundraising
$54/ 4 hours
$14 each add’l hour
PR7
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic - Area
(seats 36)
$18/4 hours
$5 each add’l hour
Use for the Purpose
of Fundraising
$41/4 hours
$10 each add’l hour
$18/4 hours
$5 each add’l hour
Use for the Purpose
of Fundraising
$41/4 hours
$10 each add’l hour
PR8
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 24)
$12/4 hours
$3 each add’l hour
Use for the Purpose
of Fundraising
$28/4 hours
$7 each add’l hour
$12/4 hours
$3 each add’l hour
Use for the Purpose
of Fundraising
$28/4 hours
$7 each add’l hour
PR9
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 18) N/A
$12/4 hours
$3 each add’l hour
Use for the Purpose
of Fundraising
$24/4 hours
$6 each add’l hour
Emerald Glen Amphitheater
AM2
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour $470 $490
STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Amending the Master Fee Schedule to Eliminate the Fundraising Fee for Dublin- Based Non-Profit Facility Rentals
2) Exhibit A to the Resolution – Amendments to the Master Fee Schedule (in strikethrough form) 24 Attachment 1
Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 1 of 1 RESOLUTION NO. XX – 22

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AMENDING THE MASTER FEE SCHEDULE TO ELIMINATE THE FUNDRAISING FEE FOR

DUBLIN-BASED NON-PROFIT FACILITY RENTALS
WHEREAS, on June 7, 2022, the Dublin City Council adopted Resolution No. 83-22, adopting an annual update to the Master Fee Schedule for services provided to the City, effective July 1, 2022; and
WHEREAS, included in the Master Fee Schedule is a Fundraising Fee for Dublin-based non-profit organizations when renting City facilities; and WHEREAS, on September 6, 2022, the City Council received a report on facility usage and fees associated with Dublin-based non-profit organizations and instructed Staff to eliminate the Fundraising Fee for such groups when renting City facilities for fundraising purposes; those groups will instead be charged the non-profit rental rate.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby amend the Master Fee Schedule as shown in Exhibit A to eliminate the Fundraising Fee for Dublin- based non-profit organizations to rent City facilities.

PASSED, APPROVED AND ADOPTED this 18th day of October 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
25 Attachment 2
Exhibit A to the Resolution

Page 1 of 4 ends

Master Fee Schedule Amendments – October 18, 2022
(Strikethroughs are eliminated)
# Item / Service Description / Unit Fees through
6/30/22
Fee Effective
7/1/22
Civic Center Rental
FR2
Public Agencies, Dublin Chamber
of Commerce, Dublin-based
Charitable and Social Welfare
Organizations, Homeowners
Associations, and Sports Leagues
Use for the purpose of
fundraising / Per Hour $68 $71
Heritage Park & Museums Facility Rental
FR7
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations and
Youth Sports Leagues
Used for the purpose of
fundraising / Per Hour $45 $47
Heritage Park & Museums Facility Rental – St. Raymond Church Outdoor Patio RP3
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Youth Sports Leagues
Used for the purpose of
fundraising / Per hour N/A $45
Heritage Park & Museums Facility Rental – Kolb Sunday School Barn FR13
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations and
Youth Sports Leagues
Use for the purpose of
fundraising / Per Hour $76 $79
Heritage Park & Museums Facility Rental – Lawn Area
FR19
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations and
Youth Sports Leagues
Use for the purpose of
fundraising / Per Hour $57 $59
Library Community Room
FR23
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour $68 $71
Senior Center Facility Rental
26

Page 2 of 4 ends

Page 3 of 4 ends

FR67
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising Per Hour $53 $55
Shannon Center Facility Rental – Classroom
FR72
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Use for the purpose of
fundraising / Per Hour $23 $24
Park Picnic Area Rentals
PR1
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 200)
$100/4 hours
$25 each add’l hour
Use for the Purpose
of Fundraising
$226/4 hours
$57 each add’l hour
$100/4 hours
$25 each add’l hour
Use for the Purpose
of Fundraising
$226/4 hours
$57 each add’l hour
PR2
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 96)
$48/4 hours
$12 each add’l hour
Use for the Purpose
of Fundraising
$108/4 hours
$27 each add’l hour
$48/4 hours
$12 each add’l hour
Use for the Purpose
of Fundraising
$108/4 hours
$27 each add’l hour
PR3
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 80)
$44/4 hours
$11 each add’l hour
Use for the Purpose
of Fundraising
$85/4 hours
$21 each add’l hour
$44/4 hours
$11 each add’l hour
Use for the Purpose
of Fundraising
$85/4 hours
$21 each add’l hour
PR4
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 64)
$32/4 hours
$8 each add’l hour
Use for the Purpose
of Fundraising
$73/4 hours
$18 each add’l hour
$32/4 hours
$8 each add’l hour
Use for the Purpose
of Fundraising
$73/4 hours
$18 each add’l hour
PR5
Public Agencies, Dublin Chamber of
Commerce, Dublin-based Charitable
and Social Welfare Organizations,
Homeowners Associations, and
Sports Leagues
Picnic Area
(seats 56)
$28/4 hours
$7 each add’l hour
Use for the Purpose
of Fundraising
$64/4 hours
$16 each add’l hour
$28/4 hours
$7 each add’l hour
Use for the Purpose
of Fundraising
$64/4 hours
$16 each add’l hour
28

Page 4 of 4 ends

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 4.3
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Approval of Memorandum of Understanding with Tri-Valley Cities for Joint Tri-Valley Cities Legislative Advocacy Services
Prepared by: John Stefanski, Assistant to the City Manager EXECUTIVE SUMMARY:

The City Council will consider approving a Memorandum of Understanding with the Cities of Livermore, Pleasanton, San Ramon, and the Town of Danville in order to retain legislative advocacy services to implement the Tri-Valley Cities Legislative Framework. Advocacy services will assist the agencies in building consensus and employing a united approach in supporting solutions that will serve the residents and businesses of the region.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Memorandum of Understanding Between the City of Pleasanton and the Town of Danville, City of Dublin, City of Livermore, and City of San Ramon for Joint Tri-Valley Cities Legislative Advocacy Services.

FINANCIAL IMPACT:

The Professional Services Agreement with Townsend Public Affairs, Inc. is for a five-year term beginning in September 2022 and shall not exceed $750,000. The City of Dublin’s share of this cost will not exceed $30,000 annually, or $150,000 over the life of the agreement. The City of Pleasanton has agreed to be the fiduciary agent and initiate the Professional Services Agreement for legislative advocacy services firm and subsequently bill each City and Town their portion of the expense as outlined in the Memorandum of Understanding. Sufficient funds are included for this purpose in the Fiscal Year 2022-23 General Fund Budget. 30

Page 2 of 2 ends

DESCRIPTION:

Since 2007, the Tri-Valley Cities of Dublin, Livermore, Pleasanton, San Ramon, and the Town of Danville have joined together to work on federal legislative issues and for this purpose initially retained the legislative advocacy services firm Jordan & Associates. The expenses for the services were equally shared.

In 2017, the Tri-Valley Cities (TVC) adopted a Legislative Framework with a strategic focus at four levels: federal, state, regional and local. This was a shift in strategic focus and the TVC determined that a Request for Proposals and Qualifications (RFP/Q) would be prepared to solicit legislative advocacy services. Through that process Townsend Public Affairs was selected to provide advocacy services for the TVC.

An RFP for legislative advocacy services for the TVC was conducted in August 2022 through which Townsend was again selected for a professional service agreement with a five-year term (Attachment 3) to implement the TVC Legislative Framework (Attachment 4).

Staff is seeking City Council approval of the Memorandum of Understanding that outlines the responsibilities of all parties and affirms the agreement to retain Townsend for legislative advocacy services (Attachment 2).

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving the Memorandum of Understanding Between the City of Pleasanton and the Town of Danville, City of Dublin, City of Livermore, and City of San Ramon for Joint Tri- Valley Cities Legislative Advocacy Services
2) Exhibit A to the Resolution – Memorandum of Understanding Between the City of Pleasanton and the Town of Danville, City of Dublin, City of Livermore, and City of San Ramon for Joint Tri- Valley Cities Legislative Advocacy Services
3) Professional Services Agreement with Townsend Public Affairs, Inc. in the amount not to exceed $750,000 for a five-year term
4) Tri-Valley Cities Legislative Framework
31 Attachment 1
Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 1 of 2 RESOLUTION NO. XX – 22

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF

PLEASANTON AND THE TOWN OF DANVILLE, CITY OF DUBLIN, CITY OF LIVERMORE,

AND CITY OF SAN RAMON FOR JOINT TRI-VALLEY CITIES LEGISLATIVE ADVOCACY

SERVICES
WHEREAS, The Tri-Valley Cities of Danville, Dublin, Livermore, Pleasanton, and San Ramon (Tri-Valley Cities) have joined together since 2007 to advocate regarding federal issues and legislation on behalf of the Tri-Valley region and have jointly contracted with a legislative advocacy firm, equally sharing costs to assist in these efforts; and WHEREAS, The Tri-Valley Cities desire to continue their collaborative efforts under a their Legislative Framework that will focus on advocacy efforts regarding issues and legislation on federal, state, regional, and local levels and to equally share costs of an advocacy firm to assist in these efforts; and
WHEREAS, The Tri-Valley Cities, through a formal Request for Proposals, selected Townsend Public Affairs to serve as their advocacy firm and propose to enter into a five-year agreement, as described in the accompanying Staff Report to this Resolution; and WHEREAS, The Tri-Valley Cities desire to enter into a Memorandum of Understanding (MOU), attached to this Resolution as Exhibit A, to clarify the responsibilities of all parties in regards to Legislative Advocacy Services; and
WHEREAS, the MOU outlines responsibilities of all parties and affirms the agreement to retain Townsend Public Affairs, Inc., to provide legislative advocacy services. The MOU further outlines financial responsibility of each City/Town and specifies a rotating schedule of responsibilities for the Tri-Valley Cities and Town; and WHEREAS, the City’s share of this cost shall not exceed $150,000 over the five-year term of the MOU.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approve the Memorandum of Understanding Between the City of Pleasanton and the Town of Danville, City of Dublin, City of Livermore, and City of San Ramon for Joint Tri-Valley Cities Legislative Advocacy Services.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute the amendments to the agreements, attached hereto as Exhibit A, and make any necessary, non- substantive changes to carry out the intent of this Resolution. 32 Reso. No. XX-22, Item X.X, Adopted XX/XX/22 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 18th day of October 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
33 Attachment 2

EXHIBIT A TO THE RESOLUTION
1 MEMORANDUM OF UNDERSTANDING (MOU)

BETWEEN

THE CITY OF PLEASANTON
AND

THE TOWN OF DANVILLE, CITY OF DUBLIN, CITY OF LIVERMORE,

AND CITY OF SAN RAMON

FOR JOINT TRI-VALLEY CITIES LEGISLATIVE ADVOCACY SERVICES This Memorandum of Understanding (MOU) is entered into as of October 1, 2022, between the City of Pleasanton, and the Town of Danville, City of Dublin, City of Livermore, and City of San Ramon (collectively referred to as the Tri-Valley Cities).

RECITALS
a. The Tri-Valley Cities of Danville, Dublin, Livermore, Pleasanton and San Ramon have joined together since 2007 to advocate regarding federal issues and legislation on behalf of the Tri-Valley region and have jointly contracted with a legislative advocacy firm, equally sharing costs to assist in these efforts. b. The Tri-Valley Cities of Danville, Dublin, Livermore, Pleasanton and San Ramon desire to continue their collaborative efforts under a new Legislative Framework that will focus on advocacy efforts regarding issues and legislation on Federal, State, Regional, and Local levels and continue to equally share costs of an advocacy firm to assist in these efforts.
c. The Tri-Valley Cities of Danville, Dublin, Livermore, Pleasanton and San Ramon desire to enter into this MOU to clarify the responsibilities of all parties in regards to Legislative Advocacy Services.
d. The term on this agreement is from October 1, 2022 through September 30, 2027.

NOW, THEREFORE, in consideration of the promises herein, the parties agree as follows:

1. The Tri-Valley Cities agree to retain Townsend Public Affairs (Consultant) as the firm to provide Legislative Advocacy Services.

2. The City of Pleasanton is the fiduciary agent and entered an agreement with the Consultant for a term of five (5) years (October 1, 2022 to September 30, 2027).

The Agreement amount will not exceed $150,000 annually.

3. Any amendments to the contract term, amount, or scope of work will be discussed and agreed upon by all Tri-Valley Cities. No party will authorize the Consultant to exceed the contracted costs without the consent of all Tri-Valley Cities. 34 Attachment 2

EXHIBIT A TO THE RESOLUTION
2 4. The Tri-Valley Cities agree to equally share the costs of Legislative Advocacy Services $30,000 each annually.

5. The City of Pleasanton will bill each of the Tri-Valley Cities for the expenses related to the Service Agreement as follows:

October 2022 $30,000 (12 months of Service Agreement)
October 2023 $30,000 (12 months of Service Agreement)
October 2024 $30,000 (12 months of Service Agreement)
October 2025 $30,000 (12 months of Service Agreement)
October 2026 $30,000 (12 months of Service Agreement)
The Tri-Valley Cities agree to pay the City of Pleasanton within 30 days of receiving an invoice from the City.

6. In the event that the contract is terminated, or the City of Pleasanton no longer wishes to serve as the fiduciary agent, all unspent funds will be returned, in equal portions to each of the Tri-Valley Cities.

7. Should any of the Cities or Town engage the Consultant to initiate a specific task unique to their organization, the financial obligation and project management for that specific task will be the sole responsibility of that agency and will not be covered under this MOU or the Service Agreement with Consultant.

8. Project management for the Tri-Valley Cities Legislative Advocacy work will be rotated annually. The scheduled rotation is as follows:

July 2022 to June 2023 – Town of Danville
July 2023 to June 2024 – City of Dublin
July 2024 to June 2025 – City of Livermore
July 2025 to June 2026 – City of Pleasanton
July 2026 to June 2027 – City of San Ramon
THIS AGREEMENT executed the date and year first above written.

TOWN OF DANVILLE CITY OF DUBLIN
_______________________________ ______________________________ Joseph A. Calabrigo, Town Manager Linda Smith, City Manager

CITY OF LIVERMORE CITY OF PLEASANTON
____________________________ ______________________________ Marianna Marysheva, City Manager Gerry Beaudin, City Manager 35 Attachment 2

EXHIBIT A TO THE RESOLUTION
3 CITY OF SAN RAMON
____________________________
Joseph Gorton, City Manager
APPROVED AS TO FORM: ATTEST:
__________________________ ______________________________ Daniel G. Sodergren, City Attorney Jocelyn Kwong, City Clerk 36 1 | P a g e

PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into this 1 day of October 2019, between the CITY OF PLEASANTON, a municipal corporation (“City”), and Townsend Public Affairs, a corporation whose address is 1401 Dove Street, Suite 330, Newport Beach, California 92660 and telephone number is 510.835.9050, (“Consultant”).

RECITALS
A. Consultant is qualified to and experienced in providing, Legislative Advocacy Services for the purposes specified in this Agreement.

B. City finds it necessary and advisable to use the services of the Consultant for the purposes provided in this Agreement.

NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Consultant agree as follows:

1. Consultant’s Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said services at that time, place and in the manner specified in Exhibit A.

2. City Assistance, Facilities, Equipment and Clerical Support. Except as set forth in Exhibit A, Consultant shall, at its sole cost and expense, furnish all facilities and equipment that may be required for furnishing services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment listed in Exhibit A according to the terms and conditions set forth in Exhibit A.

3. Terms. This contract shall commence on the date written above and shall expire on September 30, 2027.

4. Compensation. City shall pay Consultant for services rendered pursuant to this Agreement as described more particularly in Exhibit A. The payments shall be made on a monthly basis upon receipt and approval of Consultant’s invoice. Total compensation for services and reimbursement for costs shall not exceed $750,000.
a. Invoices submitted to City must contain a brief description of work performed, time used and City reference number. Payment shall be made within thirty (30) days of receipt of Consultant’s invoice and approved by City.
b. Upon completion of work and acceptance by City, Consultant shall have sixty (60) days in which to submit final invoicing for payment. An extension may be granted by City upon receiving a written request thirty (30) days in advance of said time limitation. The City shall have no obligation or liability to pay any invoice for work Attachment 3
37 2 | P a g e

performed which the Consultant fails or neglects to submit within sixty (60) days, or any extension thereof granted by the City, after the work is accepted by the City.

5. Sufficiency of Consultant’s Work. All reports, drawings, designs, plan review comments and work product shall be adequate and sufficient to meet the purposes for which they are prepared.

6. Ownership of Work. All reports, drawings, designs, plan review comments, work product, and all other documents completed or partially completed by CONSULTANT in the performance of this Agreement shall become the property of the CITY. All materials shall be delivered to the City upon completion or termination of the work under this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. Consultant shall keep materials confidential.

Materials shall not be used for purposes other than performance of services under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.

7. Changes. City may request changes in the scope of services to be provided by Consultant.

Any changes and related fees shall be mutually agreed upon between the parties and subject to a written amendment to this Agreement.

8. Consultant’s Status. In performing the obligations set forth in this Agreement, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees and are not agents or employees of City.

9. Termination for Convenience of City. The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the work actually completed at the time the notice of termination is received.

10. Non-Assignability. The Consultant shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subcontractors.

11. Indemnity and Hold Harmless. Consultant shall defend, indemnify, and hold harmless, the City and its officers, agents and employees from and against all claims, losses, damage, injury, and liability for damages arising from, or alleged to have arisen from, errors, omissions, negligent or wrongful acts of the Consultant in the performance of its services under this Agreement, regardless of whether the City has reviewed or approved the work or services which has given rise to the claim, loss, damage, injury or liability for damages. This indemnification shall extend for a reasonable period of time after completion of the project as well as during the 38 3 | P a g e

period of actual performance of services under this Agreement. The City’s acceptance of the insurance certificates required under this Agreement does not relieve the Consultant from its obligation under this paragraph.

12. Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect at its own cost and expense the following minimum insurance coverage, or such greater or broader coverage if available in Consultant’s policies, with insures with an A.M. Best’s rating of no less than A:VII:

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $1,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named as additional insureds under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney. The policy shall state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Consultant and its subconsultants, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $1,000,000 per person/per occurrence.

c. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all of Consultant’s employees, in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

c. Professional Liability Insurance. Professional liability insurance in the amount of $1,000,000.

d. Certificate of Insurance. Consultant shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

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e. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

f. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusions.

g. Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor.

All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited naming additional insureds.

13. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To Consultant: Christopher Townsend To City: City Manager Townsend Public Affairs City of Pleasanton
1401 Dove Street, Suite 330 P.O. Box 520
Newport Beach , CA 92660 Pleasanton, CA 94566

14. Conformance to Applicable Laws. Consultant shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.

15. Licenses, Certifications and Permits. Prior to the City’s execution of this Agreement and prior to the Consultant’s engaging in any operation or activity set forth in this Agreement, Consultant shall obtain a City of Pleasanton business license, which must be kept in effect during the term of this Agreement. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement.

16. Records and Audits. Consultant shall maintain all records regarding this Agreement and the services performed for a period of three years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit.

17. Confidentiality. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.

18. Conflicts of Interest. Consultant covenants that other than this Agreement, Consultant has no financial interest with any official, employee or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner of degree by the performance of Consultant’s 40 5 | P a g e

services under this Agreement. If such an interest arises, Consultant will immediately notify the City.

19. Waiver. In the event either City or Consultant at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation.

20. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue in the applicable court or forum for Alameda County.

21. No Personal Liability. No official or employee of City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount due Consultant.

22. Exhibits. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

23. Scope of Agreement. This writing constitutes the entire Agreement between the parties.

Any modification to the Agreement shall be in writing and signed by both parties.

THIS AGREEMENT executed the date and year first above written.

CITY OF PLEASANTON CONSULTANT

__________________________ By: __________________________ Gerry Beaudin, City Manager
Its: __________________________

ATTEST:

__________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

__________________________
Daniel G. Sodergren, City Attorney

41 6 | P a g e

EXHIBIT A

COSTS AND SCOPE OF SERVICES

LEGISLATIVE ADVOCACY SERVICES

FOR TRI-VALLEY CITIES
October 1, 2022 to September 30, 2027

Contract Cost:

Annual Cost of agreement will be $150,000. Cost will be $12,500 monthly to be equally split between the four Cities and one Town in the amount of $2,500 each.

The five year agreement will not exceed $750,000.

Scope:

Throughout the length of the Professional Services Agreement (Agreement), the Consultant will work directly with the TVC to establish scheduled meetings in person, by phone, and/or video conferences.

Task 1 – Develop Legislative Strategy

Each year Consultant will coordinate with the TVC to develop and draft an official legislative platform and strategy that represents the coalition’s priorities in Sacramento and Washington, DC. This framework will be shared with key stakeholders in Federal and State Legislatures and California Governor’s Administration.

Task 2 – Implementation of Legislative Strategy

Consultant will advocate for the TVC coalition’s legislative agenda utilizing the following methods:

o Build and Strengthen Relevant Relationships.
o Leverage Relationships for Strategic Advocacy Action Plan: Consultant will engage various techniques to leverage their network of key relationships on behalf of the TVC coalition:

▪ Schedule meetings for the TVC to discuss relevant legislation ▪ Prepare all briefing materials and talking points for the TVC ▪ Brief legislative offices and stakeholders on the TVC coalition’s legislative agenda
▪ Follow-up on meetings to ensure commitments and deliverables are being met
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o Track Legislation: Consultant will identify, analyze, and monitor all bill introductions and amendments relevant to the TVC Coalition’s legislative framework and assess their potential impact on the coalition. o Craft Testimony and Position Letters: Consultant will prepare and submit written and verbal testimony regarding legislation relevant to the TVC coalition. Consultant will also draft and deliver position letters to legislators and key officials on specific bill language.
o Draft Bill Language: Consultant will draft language and amendments for relevant legislation, as required to protect and promote the TVC Coalition’s agenda.
o Apprise of State and Federal Funding Opportunities: The Consultant will provide information on a variety of funding opportunities such as grants and State and Federal Earmarks.
o Applications/Request for Directed Funding: The Consultant will prepare letters and conduct advocacy efforts on behalf of the TVC for state budget district funding opportunities. The Consultant will prepare, submit and conduct advocacy efforts on behalf of the TVC for federal community project opportunities (earmarks).
o Attendance at Meetings: The Consultant will be available to the TVC for conference calls, in-person briefings, and meetings to further the TVC’s advocacy efforts.
o Prepare and File Lobbying Disclosure Reports: The Consultant will prepare and file, on behalf of each City/Town within the TVC Coalition, all applicable state and federal lobbying disclosure reports.

Task 3 – Meeting attendance, presentations/meeting facilitation for TVC, City/Town Councils
• Weekly meeting with TVC Staff Liaisons.
• Present TVC coalition efforts to each City/Town Councils once annually. • Quarterly meetings with Mayors, City Managers, and Liaisons. • Quarterly dinner meeting and presentation with Tri-Valley City Councils. • Consultant will be present and accompany Mayors at scheduled advocacy meetings.

Task 4 – Reports
• Provide Progress Reports: Consultant will confer regularly with the TVC coalition on Consultant’s activities.
o Consultant will provide a weekly email providing updates on the status of legislative activity, such as bill language, amendments, and committee analyses and other matters of interest to the coalition. o Consultant will provide an annual report summarizing the accomplishments of the legislative session.
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TRI-VALLEY CITIES
Legislative Framework

2022
Attachment 1
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TRI-VALLEY CITIES VALUES STATEMENT

The Tri-Valley Cities of Dublin, Livermore, Pleasanton, San Ramon, and the Town of Danville value regional leadership, innovation, collaboration, and problem solving to maintain and improve the quality of life for Tri-Valley residents and provide a vibrant climate for businesses, and enable continued opportunities for public and private investment within the region.

Each City and Town provides a unique perspective on how to meet the needs of their residents and businesses. The Cities and Town agree to respect the individuality of each community and are committed to open and honest communication with a goal of building consensus and a united approach to advocacy for solutions that will serve the residents and businesses of the Tri-Valley.

TRI-VALLEY CITIES LEGISLATIVE FRAMEWORK

The Tri-Valley Cities Legislative Framework seeks to inform all levels of governmental interaction (e.g., federal, state, regional, local) regarding legislation, policies, and programs that have a direct impact on the region. The TVC has defined Legislative Focus Areas which have an overarching objective to retain and promote local control and decision- making as it relates to the implementation of laws and regulations and to have the ability to integrate them in a manner that meets the unique needs of each community. The TVC will advocate together to achieve outcomes benefiting the region in each of these Focus Areas.

Transportation
Residents of the Tri-Valley region are subject to some of the heaviest commutes in the Bay Area and are impacted by the heavy flow of traffic along the region’s freeways, which often spills over onto the local surface streets as commuters pursue alternatives to their commute through the Tri-Valley. A key objective of the region is to reduce congestion on the regions freeways and to increase mobility of goods and people through the Tri-Valley with continued financial investment in transportation infrastructure: developing alternative modes of transportation, modernization of transportation corridors, and creation, modernization, and expansion of rail systems.

Climate and the Environment
The TVC seeks to work collaboratively with federal, state and regional partners to address the new landscape of year-round wildfires, public safety power shut offs, water quality (including PFAS/PFOS contaminants) and supply issues as well as waste and recycling mandates. The TVC will advocate for increasing financial and technical support in these areas as well as an investment in key infrastructure at all levels of government.

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Economic Development
The Tri-Valley region is an innovation hub that spurs job growth, sustains a healthy economy and provides a great quality of life for our residents and business. Key objectives are developing a healthy workforce, supporting innovation, capacity building, economic stimulus and growth in the region.

Affordable Housing
The TVC supports balanced solutions which consider housing, jobs, and transportation together and seeks to support, promote and protect affordability in the region’s housing stock. Key objectives are to work with federal, state, and regional partners to provide funding for affordable housing through a variety of programs and options and to work to address barriers to building affordable housing.

Mental Health
The TVC recognizes that social services are vital to supporting residents and providing crucial safety net services in our region. While the TVC cities do not provide direct delivery of social services we seek to work together to support our local non-profits and organizations that do provide these services and advocate together for these vital resources and services from all levels of government. Mental health is an emerging need in our region and the TVC seeks to advocate for the needed resources to meet the needs of all of our residents.

Fiscal Sustainability
Fiscal Sustainability is an important role for all levels of government. The TVC seeks to advocate against the imposition of unfunded mandates and the removal of funding streams from local governments.

2022
PAGE 1
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Agenda Item 4.4
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Acceptance of Office of Traffic Safety Grant for the Selective Traffic Enforcement Program
Prepared by: Nate Schmidt, Captain Dublin Police Services EXECUTIVE SUMMARY:

The City Council will consider accepting a traffic safety grant for Dublin Police Services in relation to the City’s participation in the Selective Traffic Enforcement Program. This grant program supports best practices and strategies to address crashes involving alcohol and other primary collision factors.

STAFF RECOMMENDATION:

Adopt the Resolution Confirming City of Dublin Participation in the State of California Office of Traffic Safety Selective Traffic Enforcement Grant Agreement.

FINANCIAL IMPACT:

New grant funds awarded after the adoption of the Fiscal Year 2022-23 Budget are detailed in the Table below. The eligible expenses are limited to reimbursement of Police Services’ overtime costs which are associated with grant program activities; the City absorbs all Sheriff’s Department indirect charges and other administrative costs. There is no matching fund requirement and no financial impact to the General Fund.

Fiscal Year Expenditure Period Grant Revenue
2022-23 (10/01/2022 -06/30/2023) $45,000
2023-24 (07/01/2023 -09/30/2023) $20,000
TOTAL GRANT AWARD $65,000
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DESCRIPTION:

The California Office of Traffic Safety (OTS) is awarding grant funds for its Selective Traffic Enforcement Program (STEP), using best practice strategies shown to reduce traffic collisions.

Office of Traffic Safety funding is based on the federal fiscal year beginning October 1 of each year, and Dublin Police Services has been awarded and has administered similar grants in the past.

The California OTS recently awarded Dublin Police Services a STEP grant in the amount of $65,000 to cover overtime costs, supplies, and training for special traffic enforcement such as DUI saturation patrols and other related strategies. The funding will cover activities at two DUI checkpoints, 16 DUI saturation patrols, and 12 Traffic Enforcement operations including distracted driving enforcement that targets drivers using handheld cell phones and traffic safety educational presentations.

This program will also develop a “Hot Sheet” program to notify patrol and traffic officers to be on the lookout for identified repeat Driving Under the Influence (DUI) offenders with suspended or revoked licenses. There will also be DUI checkpoint operations, patrols focused on distracted driving enforcement, traffic safety education operations, and collaborative enforcement efforts with Livermore and Pleasanton Police Departments. Each of these traffic operations will be conducted to make the streets of Dublin safer for all pedestrians and motorists. The STEP grant will seek voluntary compliance of traffic laws by generating publicity throughout the grant period.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Confirming City of Dublin Participation in the State of California Office of Traffic Safety Selective Traffic Enforcement Grant Agreement
2) Exhibit A to the Resolution - OTS STEP Grant Agreement 48 Attachment 1
Reso. No. XX-22 Item X.X, Adopted XX/XX/2022 Page 1 of 2 RESOLUTION NO. XX – 22

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

CONFIRMING CITY OF DUBLIN PARTICIPATION IN THE STATE OF CALIFORNIA OFFICE

OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT GRANT AGREEMENT WHEREAS, injuries and fatalities resulting from traffic collisions are frequently caused by preventable factors such as driver impairment; and
WHEREAS, On June 22, 2022, a Grant Agreement with the State of California Office of Traffic Safety was awarded to conduct a multi-year Selective Traffic Enforcement Program (STEP); and
WHEREAS, the City was advised after the adoption of the Fiscal Year 2022-23 Budget of the award of $65,000 to be made under the STEP Grant; and WHEREAS, the total award for the STEP Grant will span Fiscal Years 2022-23 and 2023-24 as described in the Staff Report presented to the City Council on October 18, 2022; and
WHEREAS, the enforcement grant is dedicated to reducing the number of fatal and injury traffic collisions by funding supplemental saturation patrols as well as providing for additional public safety awareness activities; and
WHEREAS, the City Council of the City of Dublin has agreed DUI enforcement, distracted driving enforcement, seat belt enforcement, and awareness are important elements in improving overall public safety.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin confirms the Grant Agreement with the State of California Office of Traffic Safety attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Council accepts the grant award of $65,000. {Signatures on the following page}
49 Reso. No. XX-22 Item X.X, Adopted XX/XX/2022 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 18th day of October 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
50 Attachment 2
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 STAFF REPORT

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Agenda Item 4.5
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Authorizing Remote Meetings of City Council and City Commissions Due to Increase in COVID-19 Cases
Prepared by: John Bakker, City Attorney
EXECUTIVE SUMMARY:

From March 2020 through September 2021, the City conducted meetings of its legislative bodies remotely pursuant to various executive orders that suspended certain Brown Act provisions. In October 2021, the City returned to in-person meetings and the Brown Act was amended to allow for teleconferencing during a state of emergency. Under the new law, AB 361, the City can continue to conduct virtual meetings where the Governor has proclaimed a State of Emergency, or state or local health officials have imposed or recommended social distancing, if the City Council makes certain required findings. From January 11 – February 10, 2022, and since May 3, 2022, the City Council has operated under a resolution pursuant to AB 361 authorizing teleconferenced meetings for at least 30 days. The City Council will consider adopting a resolution that would allow for virtual attendance for the next 30 days.

STAFF RECOMMENDATION:

FINANCIAL IMPACT:

None.
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DESCRIPTION:

On March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State address the broader spread of COVID-19.

On March 18, 2020, the City Council adopted a resolution ratifying the proclamation of a local state of emergency by the Director of Emergency Services due to COVID-19.

On March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which suspended certain provisions of the Brown Act in order to allow local legislative bodies to conduct meetings telephonically or by other means. Additionally, the State implemented a shelter-in-place order, requiring all non-essential personnel to work from home.

At that time and through September 2021, the City’s legislative bodies met by teleconference. On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which among other things, rescinded certain clauses of Executive Order N-29-20 after September 30, 2021, including clauses that suspended certain provisions of the Brown Act. Thus, effective October 1, 2021, agencies would have had to transition back to public meetings held in full compliance with the Brown Act.

The City of Dublin began meeting in person beginning in October 2021.

Since the Governor issued Executive Order N-08-21, the highly contagious Delta variant has emerged, causing a spike in cases throughout the state and within the Alameda County.

Additionally, since then, the Omicron variants have emerged and been designed as a variant of concern by the United States, and the number of cases in the City have increased over the last month.

On September 16, 2021, the Governor signed AB 361 (2021) which allows for local legislative and advisory bodies to continue to conduct meetings via teleconferencing under specified conditions and includes a requirement that the Council make specified findings. AB 361 took effect immediately.

AB 361 allows local legislative bodies to continue to meet remotely after the expiration of the clauses of Executive Order N-29-20. Under AB 361, the City and its legislative bodies may meet remotely when:
· The local agency holds a meeting during a declared state of emergency; · State or local health officials have imposed or recommended measures to promote social distancing;
· Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees.

On January 11, 2022, the City Council adopted a resolution authorizing remote teleconferenced meetings for a period of 30 days pursuant to AB 361. That resolution expired on February 10, 2022.
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At its April 19, 2022 meeting, the City Council directed Staff to bring a resolution to the May 3, 2022 meeting to allow the City Council and the City’s legislative bodies to meet virtually, including hybrid meetings, pursuant to AB 361. At its May 3, May 17, June 7, June 21, July 19, August 16, and September 6, 2022, meetings, the City Council adopted Resolution Nos. 39-22, 48-22, 65-22, 84- 22, 92-22, 101-22, and 104-22 respectively, that included the necessary findings pursuant to AB 361 to allow the City Council and the City’s legislative bodies to meet remotely or in a hybrid format for 30 days.

The City meets the requirements to hold meetings remotely in order to ensure the health and safety of the public:
· The Governor has declared a State of Emergency, and the City Council has ratified the proclamation of a local emergency by the Director of Emergency Services; · The CDC recommends social distancing of at least six feet due to COVID-19; · There continues to be COVID-19 cases within the state and throughout Alameda County; · Meeting in person would present imminent risks to the health or safety of attendees, the legislative bodies, and staff.

The proposed resolution includes the necessary findings pursuant to AB 361 to allow the City Council and the City’s legislative bodies to meet remotely or in a hybrid format for the next 30 days. The City Council would need to adopt a subsequent resolution declaring the need to continue to meet remotely to allow for such meetings after that 30-day period.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Remote Teleconferenced Meetings of the Legislative Bodies of the City of Dublin Pursuant to AB 361
68 Attachment 1
Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 1 of 3 RESOLUTION NO. xx-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
FINDING THAT THERE IS A PROCLAIMED STATE OF EMERGENCY; FINDING THAT MEETING

IN PERSON WOULD PRESENT IMMINENT RISKS TO THE HEALTH OR SAFETY OF ATTENDEES AS A RESULT OF THE STATE OF EMERGENCY; AND AUTHORIZING REMOTE

TELECONFERENCED MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF DUBLIN PURSUANT TO AB 361
WHEREAS, all meetings of the City of Dublin’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code sections 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and
WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State prepare for a broader spread of the novel coronavirus disease 2019 (“COVID-19”); and
WHEREAS, on March 18, 2020, the City Council adopted a resolution ratifying the proclamation of a local emergency by the Director of Emergency Services due to COVID-19; and WHEREAS, on March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow local legislative bodies to conduct meetings telephonically or by other means; and WHEREAS, as a result of the COVID-19 pandemic, and pursuant to Executive Order N-29-20 and its successors, the City Council met primarily virtually through September 2021; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21, which, effective September 30, 2021, ended the provisions of Executive Order N-29-20 that allows local legislative bodies to conduct meetings telephonically or by other means; and WHEREAS, on September 16, 2021, Governor Newsom signed AB 361 (2021) which allows for local legislative bodies and advisory bodies to conduct meetings via teleconferencing under specified conditions and includes a requirement that the City Council make specified findings. AB 361 (2021) took effect immediately; and
WHEREAS, under AB 361 (2021), an agency meeting virtually requires that the Governor declare a State of Emergency pursuant to Government Code section 8625; and WHEREAS, AB 361 (2021) further requires that state or local officials have imposed or recommended measures to promote social distancing, or, requires that the legislative body determines that meeting in person would present imminent risks to the health and safety of attendees; and
WHEREAS, such conditions now exist in the City, specifically, Governor Newsom has 69 Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 2 of 3 declared a State of Emergency due to COVID-19; and
WHEREAS, since the issuance of Executive Order N-08-21, the highly contagious Delta variant of COVID-19 has emerged, causing an increase in COVID-19 cases throughout the State and Alameda County; and
WHEREAS, on November 30, 2021, the Omicron variant was designated as a variant of concern by the United States; and
WHEREAS, cases of the highly contagious Omicron variant, including a subvariant called BA.2, continue to occur in Alameda County and require quarantine periods for exposure; and WHEREAS, the Centers for Disease Control and Prevention (“CDC”) continues to recommend physical distancing of at least 6 feet from others outside of the household; and WHEREAS, because of the ongoing existence COVID-19 cases due in part to the highly contagious Omicron variants of COVID-19, the City is concerned about the health and safety of all individuals who intend to attend City Council and meetings of the City’s other legislative bodies; and WHEREAS, the City Council finds that the imminent risks of the City’s legislative bodies holding in person meetings to the health or safety of attendees exists due in part to the Omicron variants of COVID-19; and
WHEREAS, the City Council finds, acting as a legislative body pursuant to Government Code section 54952(a) and for the benefit of all legislative bodies created by the City Council pursuant to Government Code section 54952(b), that the presence of COVID-19 and the Delta and Omicron variants would present imminent risks to the health or safety of attendees, staff, and members; and WHEREAS, teleconference meetings may include hybrid meetings, in which all or some members of the legislative body meet in person while others attend by teleconference, and members of the public are either allowed to participate only by teleconference or both in person and by teleconference (“hybrid meetings”). The purpose of hybrid meetings is to allow for multiple modes of attending meetings while reducing the risks of COVID-19, including the Delta and Omicron variants; and
WHEREAS, the City shall ensure that its meetings comply with the provisions required by AB 361 (2021) for holding teleconferenced meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dublin as follows:

1. The above recitals are true and correct, and incorporated into this Resolution.

2. In compliance with AB 361 (2021), and in order to continue to conduct teleconference meetings without complying with the usual teleconference meeting requirements of the Brown Act, the City Council makes the following findings:
a) The City Council has considered the circumstances of the state of emergency; and b) The state of emergency, as declared by the Governor and City Council, and as specifically related to cases apparently resulting from the Omicron variant, directly 70 Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 3 of 3 impacts the ability of the City Council and the City’s legislative bodies, as well as staff and members of the public, to meet safely in person; and c) The CDC continues to recommend physical distancing of at least six feet due to COVID-19 and as a result of the presence of COVID-19, meeting in person would present imminent risks to the health or safety of attendees, the legislative bodies and staff.

3. City staff is directed to facilitate any teleconference meetings, including hybrid meetings, of the City Council and City’s legislative bodies in compliance with AB 361, in order to better ensure the health and safety of the public for a period of thirty days following the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED this 18th day of October 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_____________________________
City Clerk
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Agenda Item 4.6
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Ordinance Amending Chapter 2.24 of the Dublin Municipal Code Pertaining to the City’s Conflict of Interest Code
Prepared by: Jordyn Bishop, Assistant City Attorney
EXECUTIVE SUMMARY:

At the June 7, 2022 meeting, the City Council directed Staff to review the City’s Conflict of Interest Code and make a determination if there is a need to update the Code. Staff conducted a review of the Code and determined that several positions should be added or deleted. The City Council will consider introducing an ordinance to update the list of designated positions that must file a Statement of Economic Interests (Form 700).

STAFF RECOMMENDATION:

FINANCIAL IMPACT:

None.

DESCRIPTION:

The Political Reform Act (Act) prohibits a public official from using their official position to influence a governmental decision in which they have a financial interest. The City must maintain a Conflict of Interest Code that identifies all officials and employees who make governmental decisions based on the positions they hold. The individuals identified in the Conflict of Interest Code must publicly disclose their designated financial interests by filing a Statement of Economic Interests (Form 700).

The City’s Conflict of Interest Code is located in Chapter 2.24 of the Dublin Municipal Code. The 72

Page 2 of 3 ends

City’s Code identifies all positions within the City that participate in the making of governmental decisions. These designated positions are required to disclose certain financial interests under state law. A local agency’s conflict of interest code is not applicable to mayors, city councilmembers, planning commission members, city managers, or city attorneys, as Government Code Section 87200 requires full Form 700 disclosure for individuals holding these positions.

The Act requires the City to biennially review and determine whether amendments to the Code are required. (Gov. Code § 87306.5.) The last biennial revision to the City’s Code was approved on October 6, 2020, and an additional revision was approved on May 18, 2021.

The City Council is the code reviewing body for City agencies. Pursuant to Government Code Section 87306.5, City departments must determine whether amendments to the Code are necessary and notify the City Council whether or not such amendments are required. (Gov. Code §§ 82011(c), 87306.5.)
Based on previous direction from the City Council and the requirements of the Political Reform Act, Staff completed a thorough review of the Conflict of Interest Code, the job specifications for all City employment positions, as well as the FPPC regulations governing the update process and recommends the following changes to Chapter 2.24.

1. Amend Section 2.24.020 of the Conflict of Interest Code entitled, “Designated Positions,” to add three (3) City positions determined by Staff to “make or participate in the making of governmental decisions.” These positions (and accompanying disclosure categories) are:
a. Environmental Sustainability Manager (disclosure category 1) b. Planning Manager (disclosure category 1)
c. Management Analyst II (disclosure category 3)

2. Amend Section 2.24.020 of the Conflict of Interest Code entitled, “Designated Positions,” to delete two (2) City positions that have been eliminated. a. Economic Development Director/Public Information Officer (deleted via Resolution No. 111-21)
b. Public Works Maintenance Superintendent (deleted via Resolution No. 110-22)

3. Amend Section 2.24.020 of the Conflict of Interest Code titled “Designated Positions” to revise the title of three (3) City positions already designated in the Code. Those positions, and accompanying disclosure category and revisions, are:
a. Administrative Services Director/Director of Finance (disclosure category 3). Revised to Administrative Services Director (disclosure category 3). b. Assistant Director of Administrative Services/Budget (disclosure category 3). Revised to Assistant Director of Administrative Services (disclosure category 3). c. City Engineer (disclosure category 1). Revised to Assistant Public Works Director/City Engineer (disclosure category 1).
73

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The City’s amended Code will not be effective until it has been adopted by the City Council. (Gov.

Code § 87303.) Staff recommends that the City Council waive the reading and introduce the ordinance amending the Conflict of Interest Code consistent with the changes described above, and direct staff to file the 2022 Local Agency Biennial Notice.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Ordinance Amending Chapter 2.24 of the Dublin Municipal Code Relating to the City’s Conflict of Interest Code
2) 2022 Local Agency Biennial Notice
74 Attachment 1
Ord. No. XX-22, Item X.X, Adopted XX/XX/22 Page 1 of 3 ORDINANCE NO. XX – 22

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
AMENDING CHAPTER 2.24 OF THE DUBLIN MUNICIPAL CODE RELATING TO THE CITY’S CONFLICT OF INTEREST CODE
WHEREAS, the Political Reform Act codified at Government Code Section 81000 et seq., requires every local government agency to review its Conflict of Interest Code biennially to determine whether amendments to the Code are required; and WHEREAS, following review of the Code, it was determined that the amendments contained in this Ordinance were appropriate.

NOW, THEREFORE, The City Council of the City of Dublin does ordain as follows:

Section 1. Chapter 2.24.020 is amended to read as follows (additions shown in italics and deletions shown in strikethrough):

For local officials specified in Government Code Section 87200 (including the Mayor, City Councilmembers, Planning Commissioners, City Manager, and City Attorney), no disclosure is required by this conflict of interest code as full disclosure is required by Government Code Section 87200 et seq.

The positions listed in this section are designated positions, and this section is hereby deemed the Appendix referenced in the provisions incorporated by Section 2.24.015. Officers and employees holding those positions are designated public officials, and are deemed to make, or participate in the making of, decisions which may foreseeably have a material financial effect on a financial interest of the designated public official. Each designated public official shall file an annual statement disclosing that public official’s interests as required by the disclosure category applicable to that public official.

Designated Position Disclosure
Category
Administrative Services
Director/Director of
Finance 3
Assistant City Attorney 1
Assistant City Manager 1
Assistant to the City
Manager 1
Assistant Director of
Administrative
Services/Budget 3
Assistant Director of
Community Development 1
Assistant Director of
Parks and Community
Services 2, 3
Assistant Public Works
Director/City Engineer 1
Associate Civil Engineer 1
75 Attachment 1
Ord. No. XX-22, Item X.X, Adopted XX/XX/22 Page 2 of 3 Capital Improvement
Program (CIP) Manager 1
Chief Building Official 1
Chief Information Security
Officer 1
City Clerk 3
City Clerk/Records
Manager 3
City Engineer 1
Code Enforcement
Officer 1
Communications
Manager 1
Community Development
Director 1
“Consultant”* as defined
in FPPC Reg. sect.
18700.3 1
Deputy City Clerk 3
Economic Development
Director 1
Economic Development
Director/Public
Information Officer 1
Environmental
Coordinator 1
Environmental
Sustainability Manager 1
Finance Analyst 1
Heritage and Cultural Arts
Manager 1
Housing Specialist 1
Human Resources
Director 3
Human Resources
Manager 3
Information Services
Manager 3
Management Analyst II 3
Parks and Community
Services Director 1
Plan Check Engineer 1
Planning Manager 1
Principal Planner 1
Public Works
Director/Assistant City
Engineer 1
Public Works Manager 1
Public Works
Maintenance
Superintendent 1
Public Works
Transportation and
Operations Manager 1
Recreation Manager 3
Recreation Supervisor 2, 3
Senior Civil Engineer 1
Senior Code Enforcement
Officer 1
Senior Management
Analyst 3
Senior Planner 1
76 Attachment 1
Ord. No. XX-22, Item X.X, Adopted XX/XX/22 Page 3 of 3 Special Projects Manager 1
Senior Public Works
Inspector 1
Designated Boards and
Commissions
Disclosure
Category
Human Services
Commission 1
Heritage and Cultural Arts
Commission 1
Parks and Community
Services Commission 1
* Consultants/new positions shall be included in the list of designated employees and shall disclose pursuant to the terms of the Disclosure Category 1, subject to the following limitation:

The City Manager may determine in writing that a particular consultant or new position, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this chapter. Such a written determination shall include a description of the consultant’s or new position’s duties and, based upon that description, a statement of the extent of the disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code. (Gov. Code Section 81008.) Section 2. Effective Date. This Ordinance shall take effect and be enforced thirty (30) days following its final adoption.

Section 3. Posting. The City Clerk of the City of Dublin shall cause this Ordinance to be posted in at least three public places in the City of Dublin in accordance with Section 36933 of the Government Code of the State of California.

PASSED, APPROVED AND ADOPTED this __th day of _______ 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
77 www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)

Page 1 of 1 ends

2022 Local Agency Biennial Notice
Name of Agency:

Mailing Address:

Contact Person: Phone No.

Email: Alternate Email:

Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.

This agency has reviewed its conflict of interest code and has determined that (check one BOX):
q An amendment is required. The following amendments are necessary:
(Check all that apply.)
¡ Include new positions
¡ Revise disclosure categories
¡ Revise the titles of existing positions
¡ Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
¡ Other (describe)
q The code is currently under review by the code reviewing body. q No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 3, 2022, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.

Attachment 2
78 STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 4.7
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Consulting Services Agreement with Reach Enterprises for Loyalty Rewards Business Recovery Project
Prepared by: Hazel L. Wetherford, Economic Development Director EXECUTIVE SUMMARY:

The City Council will consider approving a Consulting Services Agreement between the City of Dublin and Reach Enterprises, Inc for a Loyalty Rewards Business Recovery Project.

STAFF RECOMMENDATION:

Adopt the Resolution Approving a Consulting Services Agreement Between the City of Dublin and Reach Enterprises, Inc for a Loyalty Rewards Business Recovery Project.

FINANCIAL IMPACT:

The proposed agreement is for a two-year term and has a not-to-exceed amount of $200,000 which includes $100,000 to create the Project’s rewards fund. Sufficient funds were included in the Fiscal Year 2022-23 Budget for this expenditure as part of the American Rescue Plan Act funding.

DESCRIPTION:

On May 3, 2022, the City Council received a report on the City’s Business Recovery Playbook, a post-pandemic strategic action plan to support Dublin businesses. The Playbook focuses on three main phases: Assessment, Build, and Implementation. There are several objectives outlined in the Playbook that will continue to provide much-needed resources and programs to Dublin businesses.

Since the report to the City Council, Staff has completed the Assessment phase and moved into the Build and Implementation phases of the Playbook. Developing and launching the Loyalty Rewards Business Recovery Project is part of the Build phase and includes creating a robust loyalty 79

Page 2 of 2 ends

rewards program and the associated application, onboarding of local businesses, executing a comprehensive marketing campaign, and performing strategic data analysis to better understand and improve the economic climate of Dublin.

The Loyalty Rewards Business Recovery Project will include the creation of a mobile app that will help drive incremental revenues to and provide a competitive advantage for Dublin businesses.

One of the goals is to engage consumers and drive more traffic to local businesses on a repetitive trend. As consumers are attracted to Dublin businesses, they will receive rewards each time they shop at a participating business. The consumer will then accumulate Dublin rewards that they can then use at any participating business. By electing to use their rewards, the consumer will have a financial savings off their total cost of goods.

The savings to the consumer that the business provides is covered by the Project’s rewards fund that is setup by the City with the consultant. Therefore, the business is not having to cover the discount themselves, impacting their revenues, but rather the City through its use of the American Rescue Plan Act funding is covering the cost. The program will include a $50,000 reward fund each year for a total of $100,000 which can be adjusted as needed depending on the success of the program. The goal is to have the program up and running for this year’s holiday season.

Staff considered other loyalty reward program platforms and determined that only one vendor offered a digital solution that provides the range of specialized services needed to implement a comprehensive Loyalty Rewards Business Recovery Project in the City. As such, Reach Enterprises is considered a sole-source vendor and its services are therefore exempt from the City’s competitive bidding requirement.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted, and a copy of this Staff Report was sent to the consultant.

ATTACHMENTS:
1) Resolution Approving a Consulting Services Agreement Between the City of Dublin and Reach Enterprises Inc for Loyalty Rewards Business Recovery project 2) Exhibit A to the Resolution – Consulting Services Agreement Between the City of Dublin and Reach Enterprises Inc for Loyalty Rewards Business Recovery project 80 Attachment 1
Reso. No. XX-22 Item X.X, Adopted XX/XX/2022 Page 1 of 1 RESOLUTION NO. XX – 22

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING A CONSULTING SERVICES AGREEMENT

BETWEEN THE CITY OF DUBLIN AND REACH ENTERPRISES, INC FOR A LOYALTY

REWARDS BUSINESS RECOVERY PROJECT
WHEREAS, on May 3, 2022, the City Council of the City of Dublin received a report on the Business Recovery Playbook, a post-pandemic strategic action plan to support Dublin businesses; and
WHEREAS, the Business Recovery Playbook outlines several objectives to provide much- needed resources and programs, including the creation of a Loyalty Rewards Business Recovery Project; and
WHEREAS, the City desires to enter into an agreement with Reach Enterprises, Inc for a not-to-exceed amount of $200,000 over a two-year term for a Loyalty Rewards Business Recovery Project; and
WHEREAS, due to its specialized platform and expertise, Reach Enterprises has been deemed a sole-source vendor by Staff and is therefore exempt from the City’s competitive bidding requirements, per Dublin Municipal Code Sections 2.36.100 (B)(4).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve a Consulting Services Agreement between the City of Dublin and Reach Enterprises, Inc for a Loyalty Rewards Business Recovery Project, attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement, in substantially the form attached, and to make any minor modifications to the Agreement as necessary to carry out the intent of this Resolution.

PASSED, APPROVED AND ADOPTED this 18th day of October, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor
ATTEST:

____________________________
City Clerk
81 Attachment 2
Exhibit A to the Resolution
82 83
84 85
86 87
88 89
90 91
92 93
94 95
96 97
98 99
100
101
102
103

STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 4.8
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Payment Issuance Report and Electronic Funds Transfers Prepared by: Veronica Briggs, Senior Finance Technician EXECUTIVE SUMMARY:

The City Council will receive a listing of payments issued from September 1, 2022 – September 30, 2022 totaling $6,182,554.45.

STAFF RECOMMENDATION:

Receive the report.

FINANCIAL IMPACT:

SUMMARY OF PAYMENTS ISSUED
September 1, 2022 – September 30, 2022
Total Number of Payments: 247
Total Amount of Payments: $6,182,554.45
DESCRIPTION:

The Payment Issuance Report (Attachment 1) provides a listing of all payments for the period beginning September 1, 2022 through September 30, 2022. This report is provided in accordance with the policy adopted November 15, 2011, in Resolution No.189-11. The listing of payments has been reviewed in accordance with the policies for processing payments and expenditures.

The City’s practice of reporting payments to the City Council after the payments have been made is in compliance with California Government Code Sections 37208 (b) and (c), which allow for an agency to make payments without first being audited by the legislative body, as long as such payments are: 1) conforming to a budget approved by ordinance or resolution of the legislative body; and 2) presented to the legislative body for ratification and approval in the form of an 104

Page 2 of 2 ends

audited comprehensive annual financial report.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Payment Issuance Report for September 2022
105
Print Date: 9/30/2022 City of Dublin

Page 1 of 18 ends

Payments Dated 9/1/2022 through 9/30/2022
Date Issued Payee Description Amount
9/1/2022 CAL PERS PERS RETIREMENT PLAN: PE 8/26/22 82,952.19 9/1/2022 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING: PE 8/26/22 67,905.03 Payments Issued 9/1/2022 Total: 150,857.22
9/2/2022 CALPERS FEES FOR GASB-68 REPORTS & SCHEDULES 700.00 9/2/2022 DSRSD SERVICE TO 7/31/2022 557.53
9/2/2022 DSRSD SERVICE TO 7/31/2022 329.66
9/2/2022 DSRSD SERVICE TO 7/31/2022 568.66
9/2/2022 DSRSD SERVICE TO 7/31/2022 844.45
9/2/2022 DSRSD SERVICE TO 7/31/2022 338.98
9/2/2022 DSRSD SERVICE TO 7/31/2022 25,692.96
9/2/2022 DSRSD SERVICE TO 7/31/2022 353.37
9/2/2022 DSRSD SERVICE TO 7/31/2022 798.76
9/2/2022 DSRSD SERVICE TO 7/31/2022 456.34
9/2/2022 DSRSD SERVICE TO 7/31/2022 8,245.05
9/2/2022 DSRSD SERVICE TO 7/31/2022 732.97
9/2/2022 DSRSD SERVICE TO 7/31/2022 432.91
9/2/2022 DSRSD SERVICE TO 7/31/2022 4,481.18
9/2/2022 DSRSD SERVICE TO 7/31/2022 694.56
9/2/2022 DSRSD SERVICE TO 7/31/2022 578.44
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,459.96
9/2/2022 DSRSD SERVICE TO 7/31/2022 3,021.58
9/2/2022 DSRSD SERVICE TO 7/31/2022 339.76
9/2/2022 DSRSD SERVICE TO 7/31/2022 7,292.75
9/2/2022 DSRSD SERVICE TO 7/31/2022 329.29
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,252.27
9/2/2022 DSRSD SERVICE TO 7/31/2022 700.47
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,379.86
9/2/2022 DSRSD SERVICE TO 7/31/2022 535.60
9/2/2022 DSRSD SERVICE TO 7/31/2022 511.60
9/2/2022 DSRSD SERVICE TO 7/31/2022 414.21
9/2/2022 DSRSD SERVICE TO 7/31/2022 640.39
9/2/2022 DSRSD SERVICE TO 7/31/2022 2,498.27
9/2/2022 DSRSD SERVICE TO 7/31/2022 829.52
9/2/2022 DSRSD SERVICE TO 7/31/2022 762.04
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,451.06
9/2/2022 DSRSD SERVICE TO 7/31/2022 327.52
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,474.77
9/2/2022 DSRSD SERVICE TO 7/31/2022 2,364.77
9/2/2022 DSRSD SERVICE TO 7/31/2022 8,450.58
9/2/2022 DSRSD SERVICE TO 7/31/2022 386.35
9/2/2022 DSRSD SERVICE TO 7/31/2022 601.11
Attachment 1
106
Print Date: 9/30/2022

Page 2 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount

9/2/2022 DSRSD SERVICE TO 7/31/2022 908.16
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,158.82
9/2/2022 DSRSD SERVICE TO 7/31/2022 3,619.67
9/2/2022 DSRSD SERVICE TO 7/31/2022 343.01
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,341.27
9/2/2022 DSRSD SERVICE TO 7/31/2022 833.97
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,246.03
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,179.28
9/2/2022 DSRSD SERVICE TO 7/31/2022 8,496.33
9/2/2022 DSRSD SERVICE TO 7/31/2022 2,529.42
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,408.02
9/2/2022 DSRSD SERVICE TO 7/31/2022 820.62
9/2/2022 DSRSD SERVICE TO 7/31/2022 7,490.61
9/2/2022 DSRSD SERVICE TO 7/31/2022 655.97
9/2/2022 DSRSD SERVICE TO 7/31/2022 371.17
9/2/2022 DSRSD SERVICE TO 7/31/2022 11,109.02
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,252.27
9/2/2022 DSRSD SERVICE TO 7/31/2022 317.21
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,247.82
9/2/2022 DSRSD SERVICE TO 7/31/2022 774.66
9/2/2022 DSRSD SERVICE TO 7/31/2022 3,241.42
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,157.36
9/2/2022 DSRSD SERVICE TO 7/31/2022 27,294.40
9/2/2022 DSRSD SERVICE TO 7/31/2022 9,744.33
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,611.66
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,230.02
9/2/2022 DSRSD SERVICE TO 7/31/2022 776.46
9/2/2022 DSRSD SERVICE TO 7/31/2022 3,726.47
9/2/2022 DSRSD SERVICE TO 7/31/2022 8,208.33
9/2/2022 DSRSD SERVICE TO 7/31/2022 338.56
9/2/2022 DSRSD SERVICE TO 7/31/2022 12,587.20
9/2/2022 DSRSD SERVICE TO 7/31/2022 13,705.60
9/2/2022 DSRSD SERVICE TO 7/31/2022 887.37
9/2/2022 DSRSD SERVICE TO 7/31/2022 2,302.47
9/2/2022 DSRSD SERVICE TO 7/31/2022 2,306.92
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,817.42
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,456.97
9/2/2022 DSRSD SERVICE TO 7/31/2022 7,296.33
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,385.77
9/2/2022 DSRSD SERVICE TO 7/31/2022 454.86
9/2/2022 DSRSD SERVICE TO 7/31/2022 8,577.93
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,163.27
9/2/2022 DSRSD SERVICE TO 7/31/2022 4,915.53
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,167.72 107
Print Date: 9/30/2022

Page 3 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/2/2022 DSRSD SERVICE TO 7/31/2022 387.51
9/2/2022 DSRSD SERVICE TO 7/31/2022 721.26
9/2/2022 DSRSD SERVICE TO 7/31/2022 2,711.87
9/2/2022 DSRSD SERVICE TO 7/31/2022 672.31
9/2/2022 DSRSD SERVICE TO 7/31/2022 663.41
9/2/2022 DSRSD SERVICE TO 7/31/2022 31,741.88
9/2/2022 DSRSD SERVICE TO 7/31/2022 28,741.75
9/2/2022 DSRSD SERVICE TO 7/31/2022 1,117.31
9/2/2022 DSRSD SERVICE TO 7/31/2022 647.07
9/2/2022 DSRSD SERVICE TO 7/31/2022 495.77
9/2/2022 DSRSD SERVICE TO 7/31/2022 3,446.12
9/2/2022 DSRSD SERVICE TO 7/31/2022 2,146.72
9/2/2022 DSRSD SERVICE TO 7/31/2022 805.81
9/2/2022 DSRSD SERVICE TO 7/31/2022 749.42
9/2/2022 DSRSD SERVICE TO 7/31/2022 860.67
9/2/2022 DSRSD SERVICE TO 7/31/2022 6,133.06
9/2/2022 DSRSD SERVICE TO 7/31/2022 9,596.02
Check Total: 338,225.21
9/2/2022 DSRSD SERVICE TO 7/31/2022 85.26
9/2/2022 DSRSD SERVICE TO 7/31/2022 158.35
9/2/2022 DSRSD SERVICE TO 7/31/2022 108.08
9/2/2022 DSRSD SERVICE TO 7/31/2022 210.48
9/2/2022 DSRSD SERVICE TO 7/31/2022 149.28
9/2/2022 DSRSD SERVICE TO 7/31/2022 156.16
9/2/2022 DSRSD SERVICE TO 7/31/2022 57.86
9/2/2022 DSRSD SERVICE TO 7/31/2022 313.15
9/2/2022 DSRSD SERVICE TO 7/31/2022 113.15
9/2/2022 DSRSD SERVICE TO 7/31/2022 104.27
9/2/2022 DSRSD SERVICE TO 7/31/2022 211.24
9/2/2022 DSRSD SERVICE TO 7/31/2022 262.91
9/2/2022 DSRSD SERVICE TO 7/31/2022 267.36
9/2/2022 DSRSD SERVICE TO 7/31/2022 180.95
9/2/2022 DSRSD SERVICE TO 7/31/2022 302.09
9/2/2022 DSRSD SERVICE TO 7/31/2022 132.52
9/2/2022 DSRSD SERVICE TO 7/31/2022 51.36
9/2/2022 DSRSD SERVICE TO 7/31/2022 94.20
9/2/2022 DSRSD SERVICE TO 7/31/2022 119.44
9/2/2022 DSRSD SERVICE TO 7/31/2022 94.96
9/2/2022 DSRSD SERVICE TO 7/31/2022 98.62
9/2/2022 DSRSD SERVICE TO 7/31/2022 120.97
9/2/2022 DSRSD SERVICE TO 7/31/2022 169.93
9/2/2022 DSRSD SERVICE TO 7/31/2022 290.80
9/2/2022 DSRSD SERVICE TO 7/31/2022 302.26
9/2/2022 DSRSD SERVICE TO 7/31/2022 142.76
108
Print Date: 9/30/2022

Page 4 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/2/2022 DSRSD SERVICE TO 7/31/2022 153.12
9/2/2022 DSRSD SERVICE TO 7/31/2022 308.87
9/2/2022 DSRSD SERVICE TO 7/31/2022 187.42
9/2/2022 DSRSD SERVICE TO 7/31/2022 94.96
9/2/2022 DSRSD SERVICE TO 7/31/2022 95.89
9/2/2022 DSRSD SERVICE TO 7/31/2022 57.86
9/2/2022 DSRSD SERVICE TO 7/31/2022 57.86
9/2/2022 DSRSD SERVICE TO 7/31/2022 57.86
9/2/2022 DSRSD SERVICE TO 7/31/2022 57.86
9/2/2022 DSRSD SERVICE TO 7/31/2022 57.86
9/2/2022 DSRSD SERVICE TO 7/31/2022 57.86
9/2/2022 DSRSD SERVICE TO 7/31/2022 215.42
9/2/2022 DSRSD SERVICE TO 7/31/2022 206.52
9/2/2022 DSRSD SERVICE TO 7/31/2022 234.06
9/2/2022 DSRSD SERVICE TO 7/31/2022 245.11
9/2/2022 DSRSD SERVICE TO 7/31/2022 218.41
9/2/2022 DSRSD SERVICE TO 7/31/2022 80.46
9/2/2022 DSRSD SERVICE TO 7/31/2022 254.01
9/2/2022 DSRSD SERVICE TO 7/31/2022 229.89
Check Total: 7,169.71
9/2/2022 EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING: PE 8/26/22 21,344.31 9/2/2022 HEALTHEQUITY, INC. HEALTHEQUITY: PE 8/26/22 3,269.14 9/2/2022 I C M A 401 PLAN DEFERRED COMP 401A: PE 8/26/22 1,714.91 9/2/2022 I C M A 457 PLAN DEFERRED COMP 457: PE 8/26/22 23,394.10 9/2/2022 US BANK - PARS PARS: PE 8/26/22 4,103.49
Payments Issued 9/2/2022 Total: 399,920.87

9/7/2022

U.S. BANK CORPORATE PMT SYSTEM PURCHASE CARD STATEMENT JUL 2022

39,150.60
Payments Issued 9/7/2022 Total: 39,150.60

9/8/2022

ARORA TENNIS & FITNESS ACADEMY

TENNIS AND FITNESS SERVICES

5,382.00
9/8/2022 AT&T SERVICE TO PSC 08/14/2022 50.24
9/8/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 85.00 9/8/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 890.72 Check Total: 975.72
9/8/2022 BOUND TREE MEDICAL, LLC. POLICE EVIDENCE SUPPLIES 208.13 9/8/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 535.50 9/8/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 357.00 9/8/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 140.00 9/8/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 420.00 Check Total: 1,452.50
9/8/2022 CIVICWELL ICLEI MEMBER DUES 1,200.00
9/8/2022 EAST BAY POOL SERVICE, INC. THE WAVE POOL & SLIDE MAINTENANCE 10,560.00 9/8/2022 HIREAUVPRO.COM SPLATTER FESTIVAL DRONE SHOW 40,000.00 109 Print Date: 9/30/2022

Page 5 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/8/2022 MEYERS NAVE FALLON VILLAGE GHAD PROF SVCS JUL 2022 2,614.50 9/8/2022 MEYERS NAVE SCHAEFER RANCH GHAD PROF SVCS JUL 2022 3,001.00 Check Total: 5,615.50
9/8/2022 MINUTEMAN PRESS DUBLIN BLVD PAVEMENT NOTICE PRINTING 853.81 9/8/2022 NATIONAL AQUATIC SAFETY CO LLC LIFEGUARD AUDIT AND TRAINING 2,131.40 9/8/2022 PLEASANTON VIP SENIOR CLUB SENIOR TRAVEL PROGRAM - AUG 23, 2022 TRIP 250.00 9/8/2022 QUADIENT FINANCE USA, INC. POSTAGE FOR POLICE DEPT - JUL 2022 299.70 9/8/2022 R. YOUNAN LLC YOUTH SPORTS INSTRUCTION 936.00
9/8/2022 SKATESATIONAL SKATING INSTRUCTIONAL SVCS 480.00 9/8/2022 THE FORD STORE SAN LEANDRO 2022 FORD EXPLORER POLICE VEHICLE (D17) 40,842.08 9/8/2022 UNIVAR SOLUTIONS THE WAVE POOL CHEMICALS 2,544.39 9/8/2022 VALERIE DEAM IRISH DANCE INSTRUCTION 352.80
9/8/2022 VALERIE DEAM IRISH DANCE INSTRUCTION 201.60
9/8/2022 VALERIE DEAM IRISH DANCE INSTRUCTION 201.60
9/8/2022 VALERIE DEAM IRISH DANCE INSTRUCTION 352.80
9/8/2022 VALERIE DEAM IRISH DANCE INSTRUCTION 352.80
Check Total: 1,461.60
9/8/2022 WARREN PAYLADO ART CLASS INSTRUCTION 2,149.20
Payments Issued 9/8/2022 Total: 117,392.27

9/13/2022

ARORA TENNIS & FITNESS ACADEMY

TENNIS AND FITNESS SERVICES

5,740.80
9/13/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS SERVICES 717.60 9/13/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS SERVICES 1,076.40 Check Total: 7,534.80
9/13/2022 AMP PRINTING, INC. BUSINESS CARDS-PD STAFF 105.94 9/13/2022 AMP PRINTING, INC. BUSINESS CARDS-PCS STAFF 153.08 Check Total: 259.02
9/13/2022 AMY'S ENGRAVED SIGNS & AWARDS EMPLOYEE NAMEPLATE 27.56 9/13/2022 AT&T SERVICE TO FS2-3 08/26/2022 330.71
9/13/2022 AT&T SERVICE TO PW FAX 08/27/2022 26.38
9/13/2022 AT&T SERVICE TO SHANNON FAX 08/27/2022 26.38 Check Total: 383.47
9/13/2022 BARG COFFIN LEWIS & TRAPP, LLP LEGAL SERVICES - ATTORNEY FEES 2,200.00 9/13/2022 BAY AREA NEWS GROUP ADVERTISING FOR SPLATTER 1,772.00 9/13/2022 BLUETOAD, INC. 2022 FALL/WINTER E-GUIDE 855.00 9/13/2022 BRINKS, INC. ARMORED CAR SERVICE AUG 2022 260.12 9/13/2022 BUBBLEMANIA AND COMPANY LLC SPLATTER FESTIVAL ENTERTAINMENT 735.00 9/13/2022 BUSTA-GROOVE, INC. PERFORMANCE AT 40TH ANNIVERSARY GALA 3,500.00 9/13/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 1,666.00 9/13/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 595.00 9/13/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 595.00 9/13/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 560.00 9/13/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 560.00 9/13/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 560.00 110 Print Date: 9/30/2022

Page 6 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description
Check Total:

Amount
4,536.00
9/13/2022 CAMELLIA PLACE COVID-19 RENT ASSISTANCE PROGRAM 6,000.00 9/13/2022 CAMELLIA PLACE COVID-19 RENT ASSISTANCE PROGRAM 6,000.00 Check Total: 12,000.00
9/13/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 865.20 9/13/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 1,236.00 Check Total: 2,101.20
9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 115.20 9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 62.40 9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 105.60 9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 91.20 9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 86.40 9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 52.80 9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 100.80 9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 81.60 9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 115.20 9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 91.20 9/13/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 91.20 Check Total: 993.60
9/13/2022 CITY OF FOSTER CITY CALOPPS ANNUAL FEE FY 22-23 3,786.00 9/13/2022 CODE FOR FUN CODING INSTRUCTION 203.00
9/13/2022 CODE FOR FUN CODING INSTRUCTION 406.00
9/13/2022 CODE FOR FUN CODING INSTRUCTION 609.00
Check Total: 1,218.00
9/13/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 343.00 9/13/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 857.50 9/13/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 343.00 9/13/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 201.60 9/13/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 336.00 9/13/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 840.00 9/13/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 504.00 9/13/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 672.00 9/13/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 672.00 Check Total: 4,769.10
9/13/2022 CONTRACT SWEEPING SERVICES STREET SWEEPING SERVICES - MAR 2022 463.50 9/13/2022 COOKING ROUND THE WORLD COOKING CLASSES INSTRUCTION 2,850.00 9/13/2022 COOKING ROUND THE WORLD COOKING CLASSES INSTRUCTION 2,850.00 9/13/2022 COOKING ROUND THE WORLD COOKING CLASSES INSTRUCTION 481.40 Check Total: 6,181.40
9/13/2022 DARING ARTS MOVEMENT SPLATTER FESTIVAL ENTERTAINMENT 1,200.00 9/13/2022 DEPARTMENT OF JUSTICE FINGERPRINTING SERVICES JULY 2022 160.00 9/13/2022 DRYCO CONSTRUCTION, INC. BOND/DEPOSIT REFUND 2,050.00 9/13/2022 DUBLIN FAMILY LP COVID-19 RENT ASSISTANCE PROGRAM 754.00 9/13/2022 DUBLIN STATION BY WINDSOR COVID-19 RENT ASSISTANCE PROGRAM 6,000.00 111 Print Date: 9/30/2022

Page 7 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/13/2022 EVERYTHING GROWS INTERIOR INTERIOR PLANT CARE & MAINT AUG 2022 204.51 9/13/2022 FAIRWAY FAMILY COVID-19 RENT ASSISTANCE PROGRAM 6,000.00 9/13/2022 FAIRWAY FAMILY COVID-19 RENT ASSISTANCE PROGRAM 2,395.00 9/13/2022 FAIRWAY FAMILY COVID-19 RENT ASSISTANCE PROGRAM 3,000.00 Check Total: 11,395.00
9/13/2022 FUN WITH ACADEMICS, LLC AFTER SCHOOL SUMMER CAMPS 139.30 9/13/2022 FUN WITH ACADEMICS, LLC AFTER SCHOOL SUMMER CAMPS 417.90 Check Total: 557.20
9/13/2022 GHILOTTI BROS, INC. DUBLIN BLVD PAVEMENT REHAB PROJECT 23,731.80 9/13/2022 GOODFELLOW SEQUOIA AJV IRON HORSE TRAIL BRIDGE AT DUBLIN BLVD 679,375.00 9/13/2022 GURUS EDUCATION EAST BAY PUBLIC SPEAKING & EFFECTIVE WRITING 5,850.00 9/13/2022 GURUS EDUCATION EAST BAY PUBLIC SPEAKING & EFFECTIVE WRITING 356.40 9/13/2022 GURUS EDUCATION EAST BAY PUBLIC SPEAKING & EFFECTIVE WRITING 409.50 Check Total: 6,615.90
9/13/2022 INTERNATIONAL CODE COUNCIL INC ICC CODE BOOKS - '21 ISPSC SWIMMING POOL 181.91 9/13/2022 INTERNATIONAL CODE COUNCIL INC J MANUAL: RES LOAD CALC - 8TH - ICC BOOK 165.38 Check Total: 347.29
9/13/2022 LANA STARR FLOWERS/CENTERPIECES RUBY AFFAIR 2,745.00 9/13/2022 LOGOBOSS BUSINESS ANNIVERSARY PLAQUES 3,174.49 9/13/2022 MAKE ME A PRO SPORTS EDUCATIONAL SPORTS CAMPS 3,348.00 9/13/2022 MINUTEMAN PRESS TASTE THE WORLD IN DUBLIN CAMPAIGN 121.39 9/13/2022 NATIONAL LEAGUE OF CITIES NATIONAL LEAGUE OF CITIES DUES FY 22-23 4,106.00 9/13/2022 ON THE VINE CATERING CATERING FOR THE RUBY AFFAIR GALA 22,665.79 9/13/2022 PG&E SERVICE TO EGP 08/11/2022 2,224.61
9/13/2022 PG&E SERVICE TO BRAY CMMN 08/11/2022 67.54
9/13/2022 PG&E SERVICE TO PIAZZA SORRENTO 08/11/2022 16.21 9/13/2022 PG&E SERCVICE TO DEVANY 08/11/2022 17.88
9/13/2022 PG&E SERVICE TO 3142 CENTRAL PKWY 08/11/2022 13.09 9/13/2022 PG&E SERVICE TO FALLON IRRIG 08/11/2022 9.86
9/13/2022 PG&E SERVICE TO VARIOUS IRRIG 08/11/2022 36.26 9/13/2022 PG&E SERVICE TO VARIOUS IRRIG 08/11/2022 68.70 9/13/2022 PG&E SERVICE TO TASSAJARA TC 08/10/2022 103.09 9/13/2022 PG&E SERVICE TO FALLON TC 08/12/2022 109.93
9/13/2022 PG&E SERVICE TO DB TC 08/12/2022 103.87
Check Total: 2,771.04
9/13/2022 PLAY-WELL TEKNOLOGIES STEM INSTRUCTION 2,013.00 9/13/2022 PLAY-WELL TEKNOLOGIES STEM INSTRUCTION 951.60 Check Total: 2,964.60
9/13/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - SHANNON AUG 2022 68.50 9/13/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - CORP YARD AUG 2022 45.80 9/13/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - SHANNON AUG 2022 80.90 9/13/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - SENIOR CTR AUG 2022 86.12 Check Total: 281.32
9/13/2022 RAY L DUEY SPLATTER FESTIVAL ENTERTAINMENT 1,500.00 112 Print Date: 9/30/2022

Page 8 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/13/2022 ROBERT FERGUSON SKATING INSTRUCTION 2,884.20
9/13/2022 S & J ADVERTISING INC SPLATTER FESTIVAL ADVERTISEMENTS 420.00 9/13/2022 SELECT IMAGING CMO MAILING LABELS 1,150.83
9/13/2022 SHUK I EROS LO LIVESCAN PAYMENT REIMBURSEMENT 45.43 9/13/2022 SIMPLER SYSTEMS, INC IMPLEMENT SIMPLER 2.0 123.95 9/13/2022 SIMPLER SYSTEMS, INC SIMPLER SOFTWARE LICENSING SUPPORT AUG 1,500.00 9/13/2022 SIMPLER SYSTEMS, INC SIMPLER SOFTWARE LICENSING SUPPORT SEP 1,500.00 9/13/2022 SIMPLER SYSTEMS, INC SIMPLER SOFTWARE LICENSING SUPPORT JUL 1,500.00 Check Total: 4,623.95
9/13/2022 SPECIAL EVENTS THURSDAY NIGHT CONCERT EQUIPMENT 1,431.55 9/13/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 2,382.60
9/13/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 1,881.00
9/13/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 2,131.80
9/13/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 2,006.40
9/13/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 752.40
9/13/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 1,254.00
9/13/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 2,508.00
9/13/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 2,131.80
Check Total: 15,048.00
9/13/2022 STANFORD HEALTH -VALLEYCARE EMPLOYEE MEDICAL SERVICES 70.00 9/13/2022 STEMLAB, LLC STEM LEARNING INSTRUCTION 1,950.00 9/13/2022 SUZANNE YOUNG COVID-19 RENT ASSISTANCE PROGRAM 3,390.00 9/13/2022 THE THEATER FACTORY THEATER AND FILM INSTRUCTION 4,959.00 9/13/2022 THOMAS T. WEI COVID-19 RENT ASSISTANCE PROGRAM 6,000.00 9/13/2022 TRI-VALLEY COMMUNITY TV RECORD/TELEVISE CITY COUNCIL & PLNG COMM 539.54 9/13/2022 VALERIE DEAM IRISH DANCE INSTRUCTION 453.60
9/13/2022 VALERIE DEAM IRISH DANCE INSTRUCTION 504.00
Check Total: 957.60
9/13/2022 VILLAGE MUSIC SCHOOL MUSIC INSTRUCTION 2,484.00 9/13/2022 WARREN PAYLADO ART CLASS INSTRUCTION 1,440.00 9/13/2022 WARREN PAYLADO ART CLASS INSTRUCTION 840.00
Check Total: 2,280.00
9/13/2022 WATERFORD PLACE APARTMENTS COVID-19 RENT ASSISTANCE PROGRAM 4,300.00 9/13/2022 WEE HOOP, INC. BASKETBALL INSTRUCTION 864.00
9/13/2022 WEE HOOP, INC. BASKETBALL INSTRUCTION 561.60
Check Total: 1,425.60
9/13/2022 WESCO GRAPHICS INC ACTIVITY GUIDE & CITY REPORTS PRINTING 10,700.34 9/13/2022 WFG NATIONAL TITLE INSURANCE TITLE GUARANTEE 7190 INCLINED PL CODE ENF 425.00 9/13/2022 WILLDAN HOMELAND SOLUTIONS ENERGY EFFICIENCY/INFRASTRUCTURE IMPROV 492,668.00 Payments Issued 9/13/2022 Total: 1,387,397.14

9/16/2022

ALEXANDER GONSALVES

MILEAGE REIMBURSEMENT AUG 2022

179.01
9/16/2022 DYLAN OLINGHOUSE-CHIANG MILEAGE REIMBURSEMENT AUG 2022 111.15 9/16/2022 ELIZABETH ELLIOTT MILEAGE REIMBURSEMENT AUG 2022 28.43 113 Print Date: 9/30/2022

Page 9 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/16/2022 JEAN JOSEY NLC SUMMER BOARD CONF REIMB 2022 122.57 9/16/2022 KATIE RAASCH MILEAGE REIMBURSEMENT AUG 2022 3.51 9/16/2022 MICHAEL CASS EMPLOYEE APPRECIATION PICNIC SUPPLIES 120.00 9/16/2022 NICOLE WANZENRIED MILEAGE REIMBURSEMENT AUG 2022 55.58 9/16/2022 ZARIAN PETITHOMME MILEAGE REIMBURSEMENT AUG 2022 379.96 Payments Issued 9/16/2022 Total: 1,000.21

9/17/2022

CAL PERS

PERS RETIREMENT PLAN: PE 9/9/22

85,037.71
9/17/2022 EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING: PE 9/9/22 22,065.76 9/17/2022 HEALTHEQUITY, INC. HEALTHEQUITY: PE 9/9/22 4,769.14 9/17/2022 I C M A 401 PLAN DEFERRED COMP 401A: PE 9/9/22 1,714.91 9/17/2022 I C M A 457 PLAN DEFERRED COMP 457: PE 9/9/22 23,684.18 9/17/2022 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING: PE 9/9/22 69,784.29 9/17/2022 US BANK - PARS PARS: PE 9/9/22 4,358.03
Payments Issued 9/17/2022 Total: 211,414.02

9/20/2022

ADAMSON POLICE PRODUCTS

POLICE SUPPLIES

52.81 9/20/2022 ALAMEDA CO SHERIFF'S OFFICE BEHAVIORAL HEALTH UNIT CARDS 4.84 9/20/2022 ALAMEDA COUNTY FIRE FIRE SERVICES AUG 2022 1,299,913.08 9/20/2022 ALAMEDA COUNTY INFO TECH DEPT PICTOMETRY AERIAL IMAGING LICENSE 2,400.00 9/20/2022 ALL CITY MANAGEMENT SVCS INC SCHOOL CROSSING GUARD SVCS 1,818.72 9/20/2022 ALL CITY MANAGEMENT SVCS INC SCHOOL CROSSING GUARD SVCS 12,747.51 Check Total: 14,566.23
9/20/2022 ANGEL HOUZE CLAY ART CLAY ARTS INSTRUCTION 450.00 9/20/2022 AT&T SERVICE TO FS16 08/27/2022 51.08
9/20/2022 AT&T SERVICE TO CIVIC 08/27/2022 26.38
9/20/2022 AT&T CLARK AVE 08/27/2022 26.38
9/20/2022 AT&T CLARK AVE 08/27/2022 26.38
9/20/2022 AT&T PSC 600M INTERNET DATA SERVICES 1,755.15 Check Total: 1,885.37
9/20/2022 AT&T - CALNET 3 ASE CIRCUITS-SERVICE TO 8/31/22 9391081339 2,724.51 9/20/2022 AT&T - CALNET 3 SHANNON CENTER ALARM 9391063350 23.82 9/20/2022 AT&T - CALNET 3 SHANNON CENTER T1 9391033796 167.08 9/20/2022 AT&T - CALNET 3 SENIOR CTR T1 9391033794 167.08 Check Total: 3,082.49
9/20/2022 AVALON BAY COMMUNITIES, INC. COVID-19 RENT ASSISTANT PROGRAM 6,000.00 9/20/2022 BAY AREA NEWS GROUP PUBLIC NOTICE AUGUST 2022 - DISTRICT 124.12 9/20/2022 BEST LOCKERS, LLC THE WAVE LOCKER SERVICE 6,780.06 9/20/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 80.26 9/20/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 197.05 9/20/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 644.50 9/20/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 155.46 Check Total: 1,077.27
9/20/2022 CA SURVEYING & DRAFTING SUPPLY LARGE FORMAT COLOR PLOTTER SUPPLIES 921.15 114 Print Date: 9/30/2022

Page 10 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/20/2022 CARAHSOFT DOCUSIGN ENVELOPES & PREMIER SUPPORT 31,274.63 9/20/2022 CARBONIC SERVICE THE WAVE POOL CHEMICALS & MAINT 683.00 9/20/2022 CARBONIC SERVICE THE WAVE POOL CHEMICALS & MAINT 567.44 Check Total: 1,250.44
9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 67.20 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 100.80 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 72.00 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 91.20 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 81.60 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 115.20 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 57.60 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 115.20 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 105.60 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 115.20 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 96.00 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 110.40 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 115.20 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 144.00 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 144.00 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 144.00 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 110.40 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 110.40 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 144.00 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 100.80 9/20/2022 CHRISTINE PETIT AQUA AEROBICS FITNESS INSTRUCTOR 144.00 Check Total: 2,284.80
9/20/2022 CLUB V.I.P. VOLLEYBALL VOLLEYBALL INSTRUCTION 1,407.00 9/20/2022 CMC NEPTUNE THE WAVE RADIO ADS 1,200.00
9/20/2022 COGENT COMMUNICATIONS, INC CIVIC CENTER INTERNET SERVICE 6,657.00 9/20/2022 COMCAST COMCAST CIVIC CENTER CABLE SEPT 2022 118.78 9/20/2022 DELTA DENTAL OF CALIFORNIA DELTA DENTAL PREMIUM - AUGUST 2022 12,591.66 9/20/2022 DIABLO PUBLICATIONS DIABLO MAGAZINE ADVERTISEMENT 4,035.00 9/20/2022 DIPIETRO & ASSOC. INC ANNUAL AED PROGRAM MANAGEMENT 3,174.94 9/20/2022 DREAM RIDE ELEVATOR ELEVATOR MAINTENANCE SERVICES - JUL 2022 516.00 9/20/2022 DREAM RIDE ELEVATOR ELEVATOR MAINTENANCE SERVICES - AUG 2022 516.00 Check Total: 1,032.00
9/20/2022 DU-ALL SAFETY, LLC APRIL 2022 PROFESSIONAL SAFETY 307.66 9/20/2022 EAST BAY POOL SERVICE, INC. THE WAVE POOL & SLIDE MAINTENANCE 10,560.00 9/20/2022 EAST BAY POOL SERVICE, INC. OPERATIONAL CHEMICALS FOR THE WAVE 1,703.75 Check Total: 12,263.75
9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 694.77 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 400.00 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 951.87 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 330.89 115 Print Date: 9/30/2022

Page 11 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 169.47 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 211.38 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 228.99 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 644.43 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 200.00 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 1,903.79 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 399.33 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 625.18 9/20/2022 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE 657.27 Check Total: 7,417.37
9/20/2022 FAIRWAY FAMILY COVID-19 RESIDENTIAL RENT ASSISTANCE 6,000.00 9/20/2022 FIRST STREET TOW POLICE EVIDENCE TOW 315.00
9/20/2022 HEALTHEQUITY, INC. FLEXIBLE SPENDING ACCOUNT FEES 417.50 9/20/2022 IRON MOUNTAIN POLICE RECORDS STORAGE JUL 2022 365.42 9/20/2022 IRON MOUNTAIN POLICE RECORDS STORAGE AUG 2022 373.67 9/20/2022 IRON MOUNTAIN POLICE RECORDS STORAGE SEP 2022 372.67 Check Total: 1,111.76
9/20/2022 KEYSER MARSTON ASSOCIATES, INC REAL ESTATE CONSULTING SERVICES 12,790.00 9/20/2022 KIMLEY-HORN AND ASSOC. INC. SCS DUBLIN ENVIRONMENTAL IMPACT REPORT 39,954.59 9/20/2022 KIMLEY-HORN AND ASSOC. INC. SCS DUBLIN ENVIRONMENTAL IMPACT REPORT 26,819.44 Check Total: 66,774.03
9/20/2022 LANGUAGE LINE SERVICES LANGUAGE LINE SERVICES AUG 2022 56.55 9/20/2022 LANLOGIC INC. INFORMATION SYSTEMS CONSULTING SVCS 6,596.00 9/20/2022 LEHR AUTO POLICE VEHICLE MAINT & REPAIRS 322.05 9/20/2022 LIVERMORE AUTO GROUP POLICE VEHICLE MAINT & REPAIRS 94.06 9/20/2022 LIVERMORE AUTO GROUP POLICE VEHICLE MAINT & REPAIRS 481.75 9/20/2022 LIVERMORE AUTO GROUP POLICE VEHICLE MAINT & REPAIRS 109.99 9/20/2022 LIVERMORE AUTO GROUP POLICE VEHICLE MAINT & REPAIRS 1,567.44 9/20/2022 LIVERMORE AUTO GROUP POLICE VEHICLE MAINT & REPAIRS 1,664.09 Check Total: 3,917.33
9/20/2022 LSA ASSOCIATES INC. CEQA DOC PREP-RIGHETTI PROPERTY STAGE 2 10,031.25 9/20/2022 LSA ASSOCIATES INC. CEQA DOC PREP-RIGHETTI PROPERTY STAGE 2 12,140.00 9/20/2022 LSA ASSOCIATES INC. CEQA DOC PREP-BRANAUGH PROP STAGE 2 12,009.97 9/20/2022 LSA ASSOCIATES INC. CEQA DOC PREP-BRANAUGH PROP STAGE 2 10,050.13 Check Total: 44,231.35
9/20/2022 LYNX TECHNOLOGIES, INC. GIS CONSULTING SERVICES 9,525.00 9/20/2022 MCE CORPORATION MAINTENANCE SERVICES - JUL 2022 519,223.94 9/20/2022 PARKWAY BODY SHOP POLICE VEHICLE REPAIRS 428.55 9/20/2022 PG&E SERVICE TO SCH RNCH PARK 08/29/2022 297.66 9/20/2022 PG&E IRRIGATION 08/08/2022 2,838.69
9/20/2022 PG&E SERVICE TO SEAN DIAMOND 08/28/2022 158.58 9/20/2022 PG&E SERVICE TO DB PED IRRIG 08/29/2022 14.16 9/20/2022 PG&E SERVICE TO VARIOUS IRRIG 08/09/2022 309.74 9/20/2022 PG&E SERVICE TO VARIOUS IRRIG 08/11/2022 27.58 116 Print Date: 9/30/2022

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City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/20/2022 PG&E SERVICE TO PSC 08/15/2022 1,056.73
9/20/2022 PG&E SERVICE TO 6795 DOUGHERTY 09/01/2022 11.28 9/20/2022 PG&E SERVICE TO AVB TC 08/29/2022 66.70
9/20/2022 PG&E SERVICE TO VARIOUS 1997-1 08/11/2022 57.86 9/20/2022 PG&E SERVICE TO SL 08/16/2022 69.33
9/20/2022 PG&E SERVICE TO CENTRAL SL 08/16/2022 9.89
9/20/2022 PG&E SERVICE TO SR CTR 08/11/2022 852.79
9/20/2022 PG&E SERVICE TO AVELLINA SL 08/12/2022 282.86 9/20/2022 PG&E SERVICE TO PSC 08/15/2022 3,510.02
9/20/2022 PG&E SERVICE TO FS18 08/11/2022 598.64
9/20/2022 PG&E SERVICE TO HPM 08/29/2022 951.26
Check Total: 11,113.77
9/20/2022 PRO CYCLES POLICE MOTORCYCLE MAINTENANCE 275.59 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - CIVIC AUG 2022 90.43 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - CORP YARD AUG 2022 47.17 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - CORP YARD SEP 2022 47.17 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - PSC AUG 2022 47.79 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - PSC SEP 2022 47.79 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - CIVIC SEP 2022 90.43 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - SENIOR CTR AUG 2022 88.75 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - SENIOR CTR SEP 2022 88.75 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - SHANNON AUG 2022 83.33 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - SHANNON AUG 2022 68.50 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - WAVE AUG 2022 55.83 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - WAVE SEP 2022 55.83 9/20/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - SHANNON SEP 2022 83.33 Check Total: 895.10
9/20/2022 QUADIENT FINANCE USA, INC. POSTAGE FOR POLICE-JUN 2022 299.70 9/20/2022 QUADIENT FINANCE USA, INC. POSTAGE FOR POLICE-JUL 2022 258.21 Check Total: 557.91
9/20/2022 QUADIENT, INC. EQUIPMENT RENTAL 99.06
9/20/2022 RAYNE OF SAN JOSE WATER SOFTENER SERVICES - F/S16 SEP 2022 225.40 9/20/2022 RAYNE OF SAN JOSE WATER SOFTENER SERVICES - F/S17 SEP 2022 247.00 9/20/2022 RAYNE OF SAN JOSE WATER SOFTENER SERVICES - F/S18 SEP 2022 194.35 Check Total: 666.75
9/20/2022 REGENCY CENTERS SALES TAX REIMB PROGRAM - YEAR 6 75,000.00 9/20/2022 ROTH STAFFING COMPANIES, L.P. TEMPORARY OFFICE SUPPORT 1,760.00 9/20/2022 SELECT IMAGING EMPLOYEE NAME BADGES 50.05
9/20/2022 STANFORD HEALTH -VALLEYCARE EMPLOYEE MEDICAL SERVICES 70.00 9/20/2022 STONERIDGE CHRYSLER JEEP POLICE VEHICLE MAINTENANCE & REPAIR 537.36 9/20/2022 STUDIO 8 DANCE & PERFORMING DANCE INSTRUCTION 1,915.44 9/20/2022 T-MOBILE USA, INC. PIO CELL PHONE SERVICES THRU 8/20/22 99.41 9/20/2022 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES - EXTRA SERVICES AUG 6,772.50 9/20/2022 UNITED SITE SERVICES OF CA INC SEPTIC TANK SVCS-BLDG INSP TRAILER AUG 820.13 117 Print Date: 9/30/2022

Page 13 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/20/2022 UNITED SITE SERVICES OF CA INC SEPTIC TANK SVCS-BLDG INSP TRAILER JUL 632.63 Check Total: 1,452.76
9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - CIVIC JUL 2022 566.00 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - CIVIC JUL 2022 34.47 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - LIBRARY JUL 2022 240.00 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - LIBRARY JUL 2022 14.62 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - SENIOR CENTER JUL 660.00 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - SENIOR CENTER JUL 40.19 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - SHANNON JUL 2022 1,142.00 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - SHANNON JUL 2022 69.55 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - WAVE JUL 2022 33.98 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - WAVE JUL 2022 558.00 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - CIVIC AUG 2022 1,353.71 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - SHANNON AUG 2022 1,377.05 9/20/2022 UNIVERSAL BUILDING SERVICES CARPET CLEANING SVCS - WAVE AUG 2022 878.43 Check Total: 6,968.00
9/20/2022 VERIZON WIRELESS CELL SERVICE FOR PD CAMERAS 3,496.92 9/20/2022 VERIZON WIRELESS CELL SERVICE FOR PD CAMERAS 1,359.36 9/20/2022 VERIZON WIRELESS CELL SERVICE FOR PD CAMERAS 3,496.92 Check Total: 8,353.20
9/20/2022 WC3-WEST COAST CODE BLDG. PLAN REVIEW SERVICES - AUG 2022 6,320.00 9/20/2022 WORLD CUP SOCCER CAMPS SOCCER CAMPS & CLINICS 549.60 9/20/2022 WORLD CUP SOCCER CAMPS SOCCER CAMPS & CLINICS 592.20 9/20/2022 WORLD CUP SOCCER CAMPS SOCCER CAMPS & CLINICS 3,022.80 9/20/2022 WORLD CUP SOCCER CAMPS SOCCER CAMPS & CLINICS 1,974.00 9/20/2022 WORLD CUP SOCCER CAMPS SOCCER CAMPS & CLINICS 1,374.00 9/20/2022 WORLD CUP SOCCER CAMPS SOCCER CAMPS & CLINICS 1,381.80 Check Total: 8,894.40
Payments Issued 9/20/2022 Total: 2,225,782.81

9/22/2022

WESCO GRAPHICS INC

ACTIVITY GUIDE & CITY REPORTS PRINTING

7,824.80
Payments Issued 9/22/2022 Total: 7,824.80

9/26/2022

ADVANCED INTEGRATED PEST

PEST CONTROL SERVICES - JUN 2022

5,060.00
9/26/2022 ADVANCED INTEGRATED PEST PEST CONTROL SERVICES - JUL 2022 5,060.00 9/26/2022 ADVANCED INTEGRATED PEST PEST CONTROL SERVICES - AUG 2022 5,060.00 Check Total: 15,180.00
9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 2,511.60 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 748.80 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 561.60 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 312.00 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 312.00 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 312.00 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 354.00 118 Print Date: 9/30/2022

Page 14 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 424.80 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 424.80 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 273.00 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 218.40 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 277.20 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 277.20 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 369.60 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 554.40 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 259.20 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 324.00 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 462.00 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 554.40 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 462.00 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 712.80 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 518.40 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 462.00 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 554.40 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 369.60 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 554.40 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 277.20 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 291.60 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 291.60 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 486.00 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 518.40 9/26/2022 ARORA TENNIS & FITNESS ACADEMY TENNIS AND FITNESS INSTRUCTION 388.80 Check Total: 15,418.20
9/26/2022 ALAMEDA COUNTY ENVIRONMENTAL SHANNON PARK WATER PLAY AREA 953.00 9/26/2022 ALAMEDA COUNTY ENVIRONMENTAL CIVIC CENTER 3,662.00 Check Total: 4,615.00
9/26/2022 ALPHA MEDIA LLC SPLATTER FESTIVAL ADVERTISING 1,100.00 9/26/2022 ALPHA MEDIA LLC SPLATTER FESTIVAL ADVERTISING 1,900.00 Check Total: 3,000.00
9/26/2022 AMY'S ENGRAVED SIGNS & AWARDS EMPLOYEE NAMEPLATE- DWYER 27.56 9/26/2022 ANGELA QIAN UTILITY BOX ART 2022 1,000.00
9/26/2022 BARG COFFIN LEWIS & TRAPP, LLP LEGAL SERVICES - ATTORNEY FEES 165.00 9/26/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 426.02 9/26/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 197.05 9/26/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 1,237.32 9/26/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 90.78 9/26/2022 BIG O'TIRES #7 POLICE VEHICLE MAINT & TIRE INSTALLATION 1,910.34 Check Total: 3,861.51
9/26/2022 BRINKS, INC. ARMORED CAR SERVICE SEP 2022 257.44 9/26/2022 BSK ASSOCIATES INC. CONSTR TESTING DUBLIN BL PAVEMENT REHAB 593.00 9/26/2022 BSK ASSOCIATES INC. VETERANS ART SPECIAL INSPECTIONS 675.50 119 Print Date: 9/30/2022

Page 15 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
Check Total: 1,268.50
9/26/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 297.50 9/26/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 178.50 9/26/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 262.50 9/26/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 70.00 9/26/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 350.00 9/26/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 140.00 9/26/2022 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 140.00 Check Total: 1,438.50
9/26/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 3,213.60 9/26/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 512.40 9/26/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 739.20 9/26/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 366.00 9/26/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 345.60 9/26/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 633.60 9/26/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 172.80 9/26/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 460.80 9/26/2022 CASTRO VALLEY PERFORMING ARTS DANCE LESSONS INSTRUCTION 439.20 Check Total: 6,883.20
9/26/2022 CHANDLER ASSET MANAGEMENT INVESTMENT CONSULTING SVCS JUL 2022 11,851.32 9/26/2022 CHANDLER ASSET MANAGEMENT INVESTMENT CONSULTING SVCS AUG 2022 11,836.34 Check Total: 23,687.66
9/26/2022 CHLOE RONG UTILITY BOX ART 2022 1,000.00
9/26/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 343.00 9/26/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 531.00 9/26/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 177.00 9/26/2022 COMMUNICATION ACADEMY AFTER SCHOOL ENRICHMENT 878.40 Check Total: 1,929.40
9/26/2022 CONTRACT SWEEPING SERVICES STREET SWEEPING SERVICES - AUG 2022 22,181.67 9/26/2022 COSTAR REALTY INFORMATION INC. COMMERCIAL REAL ESTATE SOFTWARE 7,784.04 9/26/2022 D HARRIS TOURS, INC SHUTTLE FOR SPLATTER FESTIVAL 1,900.00 9/26/2022 DENALECT ALARM COMPANY QUARTERLY ALARM CHARGE F/S 18 SEP 2022 363.00 9/26/2022 DJS MEDIA CONSULTING PROSTPROD SVCS FOR 40TH ANNIVERSARY 687.50 9/26/2022 DUTCHOVER & ASSOCIATES ENGINEERING PLAN REVIEW SVCS - JUL 2022 230.00 9/26/2022 DUTCHOVER & ASSOCIATES LANDSCAPE PLAN CHECK & INSPECTIONS 1,393.75 Check Total: 1,623.75
9/26/2022 ELLE GRINTSAIG PICTURE THIS TEMP ART 300.00
9/26/2022 ENGEO INC SCHAEFER RANCH GHAD PROF SVCS AUG 2022 13,643.28 9/26/2022 ENGEO INC SCHAEFER RANCH GHAD PROF SVCS JUL 2022 6,830.03 9/26/2022 ENGEO INC FALLON VILLAGE GHAD PROF SVCS AUG 2022 5,104.00 9/26/2022 ENGEO INC FALLON VILLAGE GHAD PROF SVCS JUL 2022 3,299.76 9/26/2022 ENGEO INC FALLON CROSSING GHAD PROF SVCS AUG 2022 1,427.50 9/26/2022 ENGEO INC FALLON CROSSING GHAD PROF SVCS JUL 2022 1,215.80 Check Total: 31,520.37
120
Print Date: 9/30/2022

Page 16 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/26/2022 GHILOTTI BROS, INC. DUBLIN BLVD PAVEMENT REHAB PROJECT 454,052.40 9/26/2022 GLADWELL GOVERNMENTAL SVCS RECORDS MANAGEMENT ASSISTANCE 960.00 9/26/2022 GROUP 4 ARCHITECTURE, WORKSPACE PLANNING STUDY 5,080.00 9/26/2022 GUIDA SURVEYING INC. ENGINEERING PLAN REVIEW SVCS - JUL 2022 309.75 9/26/2022 INTEGRA PLANNING & LANDSCAPE ENGINEERING PLAN REVIEW SVCS - JUL 2022 506.25 9/26/2022 IRIS SHEN UTILITY BOX ART 2022 1,000.00
9/26/2022 JOY MARIE HALLARE UTILITY BOX ART 2022 1,000.00 9/26/2022 KIDZ LOVE SOCCER YOUTH ACTIVITIES 520.04
9/26/2022 MAKE ME A PRO SPORTS EDUCATIONAL SPORTS CAMPS 2,565.00 9/26/2022 MAKE ME A PRO SPORTS EDUCATIONAL SPORTS CAMPS 907.20 9/26/2022 MAKE ME A PRO SPORTS EDUCATIONAL SPORTS CAMPS 1,296.00 9/26/2022 MAKE ME A PRO SPORTS EDUCATIONAL SPORTS CAMPS 1,425.60 Check Total: 6,193.80
9/26/2022 MARK THOMAS & COMPANY, INC. IRON HORSE TRAIL CROSSING DESIGN JUN 2022 17,656.87 9/26/2022 MARK THOMAS & COMPANY, INC. IRON HORSE TRAIL CROSSING DESIGN JUL 2022 15,003.97 Check Total: 32,660.84
9/26/2022 MCE CORPORATION MAINTENANCE SERVICES - AUG 2022 638,784.35 9/26/2022 MEYERS NAVE LEGAL SERVICES JUL 2022 36,959.78 9/26/2022 M-GROUP PLANNING SVCS-BOULEVARD PH 1-5 7,075.00 9/26/2022 M-GROUP PLANNING SVCS-BOULEVARD PH 1-5 5,192.50 Check Total: 12,267.50
9/26/2022 MNS ENGINEERS, INC. FALLON SPORTS PARK PH3 PW INSP 2,634.23 9/26/2022 NICHOLS CONSULTING ENGINEERS DESIGN SVCS-IRON HORSE NATURE PARK 16,552.50 9/26/2022 NORTHERN LIGHTS SPLATTER STAGE AND LIGHT RENTALS 7,000.00 9/26/2022 PAGE & TURNBULL INC CAMP PARK SIGNS RELOCATION SERVICES 21,601.18 9/26/2022 PAKPOUR CONSULTING GROUP, INC. CONSTRUCTION MGMT-FALLON SPORT PARK 14,744.25 9/26/2022 PAKPOUR CONSULTING GROUP, INC. CONSTRUCTION MGMT-FALLON SPORT PARK 16,779.50 Check Total: 31,523.75
9/26/2022 PLAY-WELL TEKNOLOGIES STEM INSTRUCTION 1,464.00 9/26/2022 PLAY-WELL TEKNOLOGIES STEM INSTRUCTION 3,097.80 Check Total: 4,561.80
9/26/2022 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - SHANNON SEP 2022 68.50 9/26/2022 QUADIENT LEASING USA, INC. NEOPOST MAIL MACHINE LEASE JUL-SEP 2022 1,073.36 9/26/2022 QUETEL CORPORATION EVIDENCE MANAGEMENT SYSTEM 1,650.00 9/26/2022 RANJINI VENKATACHARI PICTURE THIS TEMP ART 300.00 9/26/2022 REDWOOD TOXICOLOGY LAB. INC. TOXICOLOGY SERVICES 507.00 9/26/2022 REDWOOD TOXICOLOGY LAB. INC. TOXICOLOGY SERVICES 391.00 9/26/2022 REDWOOD TOXICOLOGY LAB. INC. TOXICOLOGY SERVICES 688.00 9/26/2022 REDWOOD TOXICOLOGY LAB. INC. TOXICOLOGY SERVICES 897.00 Check Total: 2,483.00
9/26/2022 REKHA JOSHI PICTURE THIS TEMP ART 300.00
9/26/2022 ROTARY CLUB OF DUBLIN, CA BEVERAGE SERVICE AT 40TH ANNIVERSARY 2,695.00 9/26/2022 ROTH STAFFING COMPANIES, L.P. TEMPORARY OFFICE SUPPORT 36.00 9/26/2022 ROTH STAFFING COMPANIES, L.P. TEMPORARY OFFICE SUPPORT 2,803.00 121 Print Date: 9/30/2022

Page 17 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/26/2022 ROTH STAFFING COMPANIES, L.P. TEMPORARY OFFICE SUPPORT 1,900.00 9/26/2022 ROTH STAFFING COMPANIES, L.P. TEMPORARY OFFICE SUPPORT 3,164.00 9/26/2022 ROTH STAFFING COMPANIES, L.P. TEMPORARY OFFICE SUPPORT 2,336.00 9/26/2022 ROTH STAFFING COMPANIES, L.P. TEMPORARY OFFICE SUPPORT 2,937.00 9/26/2022 ROTH STAFFING COMPANIES, L.P. TEMPORARY OFFICE SUPPORT 1,716.00 Check Total: 14,892.00
9/26/2022 RROOAR CODING & ROBOTICS INSTRUCTION 2,394.00 9/26/2022 RROOAR CODING & ROBOTICS INSTRUCTION 3,186.00 Check Total: 5,580.00
9/26/2022 RYAN ZHANG UTILITY BOX ART 2022 1,000.00
9/26/2022 SAN JOSE ICE COMPANY ICE TRAILER RENTAL FOR SPLATTER 1,169.50 9/26/2022 SAWSAN WOLSKI PICTURE THIS TEMP ART 300.00
9/26/2022 SELECT IMAGING PRINTING & MAILING OF BUSINESS LICENSE 1,568.70 9/26/2022 SELECT IMAGING PRINTING & MAILING OF BUSINESS LICENSE 3,314.02 Check Total: 4,882.72
9/26/2022 SHIR MARTIAL ARTS MARTIAL ARTS INSTRUCTION 333.20 9/26/2022 SKATESATIONAL SKATING INSTRUCTIONAL SVCS 937.50 9/26/2022 SOPHIA LEE PICTURE THIS TEMP ART 300.00
9/26/2022 SPECIAL EVENTS SUMMER CONCERT SERIES EQUIP RENTAL 1,431.55 9/26/2022 SPECIAL EVENTS SUMMER CONCERT SERIES EQUIP RENTAL 1,431.55 9/26/2022 SPECIAL EVENTS SUMMER CONCERT SERIES EQUIP RENTAL 1,431.55 9/26/2022 SPECIAL EVENTS SUMMER CONCERT SERIES EQUIP RENTAL 1,431.55 Check Total: 5,726.20
9/26/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 2,006.40
9/26/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 2,257.20
9/26/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 752.40
9/26/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 1,429.80
9/26/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 1,186.39
9/26/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 854.88
9/26/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 2,006.40
9/26/2022 SQUAD ESTATES YOUTH SPORTS SERVICES 877.80
Check Total: 11,371.27
9/26/2022 SWAN ENTERTAINMENT CLIENT TAINTED LOVES PERFORMANCE AT SPLATTER 8,000.00 9/26/2022 SWAN ENTERTAINMENT CLIENT NEON VELVETS PERFORMANCE AT SPLATTER 6,000.00 Check Total: 14,000.00
9/26/2022 SWATI RASTOGI PICTURE THIS TEMP ART 300.00
9/26/2022 TLOVE PARTNERS INC. SUMMER CONCERT SERIES 5,000.00 9/26/2022 T-MOBILE USA, INC. CELL PHONE SERVICES THROUGH 7/20/22 708.92 9/26/2022 TRB AND ASSOCIATES, INC. BLDG PLAN REVIEW /INSP SVCS - AUG 2022 51,340.00 9/26/2022 TRI-SIGNAL INTEGRATION INC FIRE ALARM TESTING LIBRARY AUG-OCT 2022 323.75 9/26/2022 TRI-VALLEY JANITORIAL INC. JANITORIAL SUPPLIES 5,966.83 9/26/2022 TYLER TECHNOLOGIES, INC. TYLER MUNIS ERP SOFTWARE 700.00 9/26/2022 TYLER TECHNOLOGIES, INC. TYLER MUNIS ERP SOFTWARE 6,305.25 9/26/2022 TYLER TECHNOLOGIES, INC. TYLER MUNIS ERP SOFTWARE 3,500.00 122 Print Date: 9/30/2022

Page 18 of 18 ends

City of Dublin
Payment Issuance Report
Payments Dated 9/1/2022 through 9/30/2022

Date Issued Payee Description Amount
9/26/2022 TYLER TECHNOLOGIES, INC. TYLER MUNIS ERP SOFTWARE 7,700.00 9/26/2022 TYLER TECHNOLOGIES, INC. TYLER MUNIS ERP SOFTWARE 1,400.00 9/26/2022 TYLER TECHNOLOGIES, INC. TYLER MUNIS ERP SOFTWARE 7,831.22 Check Total: 27,436.47
9/26/2022 US CHINESE DANCE ASSOCIATION PERFORMANCE AT SPLATTER FES 400.00 9/26/2022 VALFORMS/A4 PROMOTIONS BUSINESS CARDS-YUEN 57.32 9/26/2022 VALFORMS/A4 PROMOTIONS BUSINESS CARDS-EARL 62.32 9/26/2022 VALFORMS/A4 PROMOTIONS BUSINESS CARDS-ESCOVER 63.68 9/26/2022 VALFORMS/A4 PROMOTIONS BUSINESS CARDS-AJELLO 63.87 247.19
9/26/2022 VANESSA STAFFORD PICTURE THIS TEMP ART 300.00 9/26/2022 VANESSA THOMAS PICTURE THIS TEMP ART 300.00
9/26/2022 VERIZON WIRELESS CELL SERVICE FOR CAMERAS 1,359.08 9/26/2022 VILLAGE MUSIC SCHOOL MUSIC INSTRUCTION 2,484.00 9/26/2022 W. BRADLEY ELECTRIC RETENTION RELEASE-SAN RAMON 824.80 9/26/2022 WARREN PAYLADO ART CLASS INSTRUCTION 1,195.20 9/26/2022 WORKFORCE INTEGRITY COMMUNITY WORKFORCE ADMIN 2,904.23 9/26/2022 WORKFORCE INTEGRITY COMMUNITY WORKFORCE ADMIN 1,236.00 4,140.23
9/26/2022 WORLD CUP SOCCER CAMPS SOCCER CAMPS & CLINICS 1,236.60 9/26/2022 WORLD CUP SOCCER CAMPS SOCCER CAMPS & CLINICS 1,381.80 9/26/2022 WORLD CUP SOCCER CAMPS SOCCER CAMPS & CLINICS 197.40 2,815.80
Payments Issued 1,594,464.99

9/30/2022

U.S. BANK CORP PMT SYS PURCHASE CARD STATEMENT AUG 2022

47,349.52
Payments Issued 9/30/2022 47,349.52

Grand Total for Payments Dated 9/1/2022 through 9/30/2022: 6,182,554.45 Total Number of Payments Issued: 247

123

STAFF REPORT

CITY COUNCIL

Page 1 of 3 ends

Agenda Item 4.9
DATE: October 18, 2022 TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Updates to the Human Services Grants Program
Prepared by: Judy A. Miller, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will consider modifications to the Human Services Grants Program guidelines and allocation process, as recommended by the Human Services Commission.

STAFF RECOMMENDATION:

Receive the report and approve the program modifications.

FINANCIAL IMPACT:

The Human Services Grants Program is supported by several funding sources, including the Community Development Block Grant (CDBG) fund, General Fund, Affordable Housing Fund, and additional sources as available, such as the American Rescue Plan Act (ARPA). Each year the grant funds vary based on what is available from each source. The total amount is included in the City’s budget for that fiscal year.

DESCRIPTION:

Background
At its April 19, 2022, meeting, the City Council requested the Human Services Commission review the Grants Program and recommend revisions to guide it going forward. Specifically, the Commission was asked to address the following:
 Handling multiple funding requests from one organization, considering factors such as limited funding availability, prioritization, and the individual tracking of services.  Reviewing applications from organizations for any overlap of services.  Determining if a reasonable cost per person should be on a per capita basis or a program basis, and how to evaluate when intensive services require more money per capita.  Revising the rating process to ensure the program remains competitive. 124

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Human Services Commission Review and Recommendations
At its July 28, 2022 Special Meeting, the Commission reviewed the Grants Program, specifically the items listed previously, and recommended program modifications. These include revised rating criteria, a standardized scoring system to rate each application, and guiding principles to ensure the program is fair and equitable in allocating funds. The recommendations fall into four general categories, as discussed below.

1. Do not limit organizations on the number of applications that can be submitted, as there are organizations that offer services for several critical Human Service needs. However each application must serve a separate need and should be evaluated on its own merits. o There are many critical Human Service needs in the community, and organizations are responding to the needs of the populations they serve. Households may have more than one need and require multiple services from the same or different organizations. Non-profit organizations are working in the community daily and are evolving and responsive to current needs. The Commission was concerned that if prescriptive limits are in place, it could prohibit organizations from continuing to meet the changing needs of the community.
o Applications will be rated on their own merits and reviewed for any overlap of services. Each application must be in response to the population being served, address critical priorities, and serve different needs.

2. Track clients as unduplicated in each program from which they benefit. o Clients may receive assistance in more than one area; however, this should be clearly defined in data collection, tracking, reporting, and monitoring.

3. Update the rating sheet to demonstrate how well the applicant meets each funding criterion.
o To ensure each application is fairly and competitively evaluated, the rating sheet has been revised to provide a clear structure and point system to score the applications.

It was requested the rating sheet have two sections: one for Staff to review and confirm the organization complies with requirements, and another for Commissioners to rate the applications based on how well they meet the established criteria.

4. Do not base funding considerations on per capita or cost per client as different needs require different levels of support and expertise (i.e., single meal delivery vs. legal casework).
o To ensure appropriate funding, applications with high per capita costs should identify the critical human service need and demonstrate an overwhelming likelihood of addressing that need. The application must be clear on the actual costs needed to provide these services. The measurable outcomes should be clearly articulated, and the impact on residents of Dublin demonstrated.

The recommended guiding principles of the Human Service Grants Program (Attachment 1) establish a framework in the allocation of funds and prioritize the applications addressing critical 125

Page 3 of 3 ends

needs in the community. The revised rating sheet (Attachment 2) provides a clear structure and point system to rate how well the application meets the scoring criteria.

Lastly, efforts will be made to raise awareness of the Grants Program to reach more non-profit organizations in the community. Current efforts include joint outreach, a grant workshop with Pleasanton and Livermore, legal notices, and notification to existing grant recipients (going back five years). To increase awareness, Staff will develop a master list of known providers in the area and be diligent in ensuring they are aware of the Program. Staff will be available to answer questions from new organizations that may assist them in the grant application process and survey organizations that receive the information but do not apply.

The Human Services Commission recommends these changes be approved and implemented starting with the Fiscal Year 2023-24 grant cycle.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Human Services Grants Program Guiding Principles
2) Revised Human Services Grants Rating Sheet
126
Human Services Grants Program Guiding Principles
Th
e City of Dublin Human Services Grants Program provides financial support to local non-profit organizations serving Dublin residents. The grant program is typically funded through three sources:
• The City General Fund
• Affordable Housing Fund
• Federal Community Development Block Grant Program (CDBG) Other funding sources are also used as they become available. The principles listed below will provide guidance for each funding source.

1. All applications submitted must:
a. Address at least one of the City Council’s Funding Priorities b. Address at least one of HUD’s Strategic Goals and Policy Priorities c. Address at least one of the 14 Areas of Concern in the Eastern Alameda County Needs Assessment Report (https://bit.ly/14areasofconcern)

2. All funded programs must benefit low-income or high-risk individuals or households in Dublin.

3. All agencies receiving funds cannot discriminate in selecting clients or proselytizing when providing services.

4. Organizations may apply for more than one grant. Each funding request must address a separate program or project and fulfill a different need. Each application will be evaluated on its own merits.

5. Households/individuals may be experiencing more than one critical need. A household/individual will be counted as an unduplicated client in each program that fulfills a different need.

6. The rating sheet will evaluate each application against a specific set of criteria and receive a score on the extent to which those criteria are met.

7. Grantees must submit demographic data on clients, board members, and staff to inform and support City Diversity, Equity, and Inclusion (DEI) initiatives.

Ci
ty Council’s Funding Priorities to fund programs that specifically address critical human service needs:
• Food and Nutrition
• Healthcare
• Homelessness
• Childcare
Attachment 1
127
US Department of Housing and Urban Development (HUD) Strategic Goals • Increase homeownership
• Promote decent affordable housing
• Strengthen communities
• Ensure equal opportunities in housing
• Promote participation of grass-roots faith-based and other community-based organizations

US Department of Housing and Urban Development (HUD) Policy Priorities • Provide increased homeownership and rental opportunities for low and moderate- income persons, persons with disabilities, the elderly, minorities, and families with limited English proficiency.
• Improving the quality of life in our Nation’s communities. • Encouraging accessible design features.
• Participation of minority-serving institutions in HUD programs. • End chronic homelessness within ten years.
• Removal of barriers to affordable housing.

Tri-Valley Needs Assessment Findings by Area of Concern:
• Behavioral Health (mental health and substance abuse) • Affordable Housing
• Healthcare
• Workforce Development
• Homelessness
• Transportation Services and Access
• Domestic Violence and Child Abuse
• Disabilities
• Food and Nutrition
• Senior Services
• Youth Services
• Childcare, Early Childhood Development, and Education • Changing Demographics and Growing Diversity
• Financial Assistance

128

CITY OF DUBLIN

HUMAN SERVICES GRANTS RATING SHEET
Or
ganization:

Pr
ogram:

Cit
y Staff Section
Organization/Management (1 point each, maximum of 5)
The organization previously received funding from Dublin and has fully complied with the City’s management procedures, including invoice and report deadlines.

The organization, as presented in the application, is able to achieve the stated goals and outcomes.

The organization and its staff are qualified and have the capacity to provide for the program. (non-profit status, resumes for staff, Board of Directors, information on clients served) The organization has completed all required aspects of the application process.

The proposed program has a successful proven track record (not a new program).

Total Points:

The estimated total number of unduplicated Dublin Residents to be served:

Qualifies for:  CDBG  General Fund  ARPA  Other ________ _____________ Co
mmission Member Section
Need – Rate the need for this program/service.

Rating Description Score
Low
0-2
The applicant does not articulate a clear need for the project in their application and is unlikely to address that need.

Mid
3-5
The applicant identifies a clear need, but it is not a critical human service need, and/or the applicant does not demonstrate a high likelihood of addressing that need.

High
6-10
The applicant identifies a critical human service need in Dublin that other organizations do not and demonstrates a high likelihood of addressing that need.

Comments:

Ben
efit – Rate the benefit to low-income or high-risk individuals/households in Dublin.

Rating Description Score
Low
0-2
Applicant demonstrates a low number of low-income or high-risk Dublin individuals/households who will benefit from the project, and the application fails to identify any outcomes or ways it will measure project success.

Attachment 2
129
Mid
3-5
Applicant demonstrates a moderate number of low-income or high-risk Dublin individuals/households who will benefit from the project. The application identifies outcomes but is unclear or unlikely to demonstrate a project impact.

High
6-10
Applicant demonstrates a high number of low-income or high-risk Dublin individuals/households who will benefit from the project. The application identifies clear and measurable outcomes to demonstrate project impact.

Comments:

F
unding – Rate the applicant’s funding request.

Rating Description Score
Low
0-2
The funding request is unreasonably high given the project's proposed impact, and the number of people served; the project budget is unrealistic.

Mid
3-5
The funding request is reasonable but does not demonstrate a high impact or cost effectiveness given the proposed number of people served and/or the project budget has significant questions or flaws.

High
6-10
The funding request is a reasonable amount demonstrating high impact and cost effectiveness given the proposed number of people served; the project budget is feasible and sound.

Comments:

F
unding Sustainability – Rate the diversification of the project’s funding sources.

Rating Description Score
Low
0-2
The Grant request is the only source of funds for the applicant’s proposed project.

Mid
3-5
The applicant has identified more than one funding source to support the proposed activity/service, but this grant request would be the main source of funds, and the long- term sustainability of the project is questionable.

High
6-10
The applicant has identified multiple funding sources to support the proposed activity/service and ensure sustainability. The organization produces other income that may be used to support this program (fundraising).

Comments:

C
ity Funding – Rate the necessity of City funding for this project.

Rating Description Score
Low
0-2
The project is not appropriate for City funds and will not reduce demands on other City resources.

Mid
3-5
The project is an appropriate use for City funds but will not reduce demands on other City resources and/or other types of funding sources would be a better fit for this project.

High
6-10
City funds are critical to the project, and funding request is appropriate for City sources and reduces demands for other City resources.
130
Comments:

C
onsistency with Policies – Rate the proposal’s consistency with the HUD Strategic Goals and HUD Policy Priorities. (To determine CDBG eligibility)
Rating Description Score
Low
0-2
The proposal does not address any of the HUD Strategic Goals or HUD Policy Priorities.

Mid
3-5
The proposal addresses one of the HUD Strategic Goals or HUD Policy Priorities.

High
6-10
The proposal helps address multiple HUD Strategic Goals or HUD Policy Priorities.

Comments:

Ci
ty Council Priorities – Rate the extent the proposal addresses one or more of the City Council’s priorities.

Rating Description Score
Low
0-2
The proposal does not address any of the Council’s priorities.

Mid
3-5
The proposal addresses one or two of the Council’s priorities but does not have a high likelihood of doing so effectively.

High
6-10
The proposal demonstrates a high likelihood of addressing multiple Council priorities.

Comments:

A
lameda County 14 Areas of Concerns – Rate the extent the proposal addresses one or more of the 14 areas of concern as identified by the Alameda County Needs Assessment Report.

Rating Description Score
Low
0-2
The proposal does not address any of the 14 areas of concern.

Mid
3-5
The proposal addresses one or two of the 14 areas of concern but does not have a high likelihood of doing so effectively.

High
6-10
The proposal is highly likely to address multiple areas of the 14 areas of concern.

Comments:

Inno
vation – If funds were allocated last year for the same project/activity, rate the extent to which the applicant adequately responds to changing community conditions. If the proposal is for a new project, rate the extent to which the project uses a new and innovative approach to solve an identified problem.

Rating Description Score
131
Low
0-2
The applicant does not demonstrate an ability to adapt the project to changing needs or is not using an innovative approach.

Mid
3-5
It is unclear how the project will respond to changing community conditions identified in the application or use an effective but not particularly innovative approach.

High
6-10
The applicant demonstrates a high likelihood of responding to changing conditions and/or using an innovative approach.

Comments:

A
ccess – Rate the extent to which the project will ensure non-English speakers, people with disabilities, people experiencing homelessness, seniors, low-income families, and/or youth can access the proposed program or activities.

Rating Description Score
Low
0-2
The proposal does not mention accessibility concerns and does not describe how it will remove barriers or help community members access its services.

Mid
3-5
The proposal addresses accessibility concerns but does not identify concrete or impactful ways the project will remove barriers for priority populations.

High
6-10
The proposal describes concrete and impactful ways the applicant will improve language, technology, and/or transportation access for priority populations.

Comments:

P
roposal Total Score:

Recommend Funding:  Yes  No
Total Requested: T otal Recommended:

Commissioner Name Date
S
uggested determination of allocation amount:

Points Percent Qualifies For
80+ Points 80-100% of request
60-79 Points 50-80% of request
59 and below 0-50% of request
132

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Agenda Item 4.10
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Agreement with Storm Water Inspection & Maintenance Services Inc. for Trash Capture Device Maintenance
Prepared by: Shannan Young, Environmental & Sustainability Manager EXECUTIVE SUMMARY:

The City Council will consider approval of an agreement with Storm Water Inspection & Maintenance Services Inc. (SWIMS) to provide trash capture device maintenance services.

STAFF RECOMMENDATION:

Adopt the Resolution Approving an Agreement with Storm Water Inspection & Maintenance Services Inc. for Trash Capture Device Maintenance Services.

FINANCIAL IMPACT:

The total cost of services to be performed by Storm Water Inspection & Maintenance Services Inc. will not exceed $327,540 for the three-year agreement term. Annual inspection and maintenance costs total $99,230 for current trash capture devices. The agreement includes a 10% contingency for maintenance of additional trash capture devices installed during the agreement term. There are sufficient funds in the Fiscal Year 2022-23 operating budget for year one of this agreement.

Future costs will be incorporated in respective fiscal year budget requests.

DESCRIPTION:

The California Regional Water Quality Control Board San Francisco Bay Region Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit (MRP) requires Dublin, as a permittee, to reduce trash discharges to local waterways via installation and maintenance of full trash capture devices, or equivalent methods. Full trash capture devices must remove trash particles five millimeters or greater in stormwater from storm from stormwater. The City owns several full trash capture devices, in the form of 130 inlet filters and 18 hydrodynamic separators, throughout the City. Inlet filters are installed in standard storm drain inlets and capture trash from a relatively small drainage area (typically less than an acre). Hydrodynamic separators are 133

Page 2 of 2 ends

larger devices that capture trash from large drainage areas (multiple acres). The full trash capture devices require annual inspection and maintenance, which must be reported in accordance with the MRP.

Request for Proposals for Inspection and Maintenance Services On April 1, 2022, the City issued a Requests for Proposals (RFP) for trash capture device maintenance. Staff received only one proposal, from Storm Water Inspection & Maintenance Services Inc. (SWIMS), in response to the RFP. Since the response to the RFP was minimal, Staff consulted with other agencies, including Dublin San Ramon Service District, to identify ways to increase interest from qualified maintenance contractors. A second RFP was issued on August 12, 2022. Three proposals were received in response to the RFP, as shown in the table below.

Proposals Received for the August 12, 2022 RFP
Firm Services Provided Annual Contract Cost
Storm Water Inspection &
Maintenance Services Inc.

Inspection & maintenance of storm
drain inlet filters and hydrodynamic
separators
$99,230
Old Castle Infrastructure Inspection & maintenance of storm drain inlet filters and hydrodynamic
separators
$253,298
Revel Environmental
Manufacturing Inc.

Inspection & maintenance of storm
drain inlet filters only
$39,312
The RFP specified that contractor selection would be based upon on responsiveness to the RFP, experience of the firm, experience and qualifications of assigned individuals, satisfaction of previous clients, and cost of providing services. After evaluating the proposals, Staff identified SWIMS as the most qualified to provide the desired services.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving an Agreement with Storm Water Inspection & Maintenance Services Inc. for Trash Capture Device Maintenance Services
2) Exhibit A to the Resolution –Agreement with Stormwater Inspection & Maintenance Services Inc. for Trash Capture Device Maintenance Services
3) August 12, 2022 Request for Proposals for Trash Capture Device Maintenance Services 134
Attachment 1
Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 1 of 1 RESOLUTION NO. XX – 22

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING AN AGREEMENT WITH STORM WATER INSPECTION & MAINTENANCE SERVICES INC. FOR TRASH CAPTURE DEVICE MAINTENANCE SERVICES WHEREAS, the City is a co-permittee of the Municipal Regional Stormwater National Pollutant Discharge Elimination System (NPDES) Permit, also known as the MRP; and WHEREAS, the City must inspect and maintain full trash capture devices throughout the City to meet the trash load reduction requirements in the MRP; and WHEREAS, on August 12, 2022, the City issued a Request for Proposals for Trash Capture Device Maintenance Services; and
WHEREAS, Staff reviewed and evaluated the proposals in accordance with the RFP rating criteria and determined that Storm Water Inspection & Maintenance Services Inc. (SWIMS) best met the City desired scope of services based on quality, completeness of the submission, and the firm’s experience with engagements of similar scope and complexity; and WHEREAS, the City desires to enter into a contractor services agreement with SWIMS for a not-to-exceed amount of $327,540 over a three-year term for trash capture device maintenance services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the agreement with SWIMS attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute the agreement and make any necessary, non-substantive changes to carry out the intent of this Resolution.

PASSED, APPROVED AND ADOPTED this 18th day of October 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk 135
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RE

QUEST FOR PROPOSALS
Trash Capture Device Maintenance Services
Cit
y of Dublin
Proposals must be received by: August 29, 2022 by 5 pm
Sha
nnan Young, Environmental & Sustainability Manager
Public Works Department
100 Civic Plaza
City of Dublin, CA 94568
Pr
oposals will be evaluated on the following: a) responsiveness to the Request for Proposal questions, b) experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction of previous clients.

Attachment 3
165

Request for Proposal
For
Trash Capture Device Maintenance Services

Overview
The City of Dublin (City) is requesting proposals from qualified trash capture device maintenance (contractor) businesses. The City intends to select a contractor(s) to conduct the required maintenance of full trash capture devices as mandated in the Municipal Regional Stormwater NPDES Permit. Full trash capture devices to be serviced include large hydrodynamic separators and storm drain inlet filters. The maps provided in Attachment C show the locations of the devices. This is a prevailing wage contract.

Please provide separate bids for maintenance of the large hydrodynamic separators and for the storm drain inlet filters. The City reserves the right to engage different contractors for maintenance of these devices.

Project Description:

Scope of Work
Contractor to perform operations and maintenance services for storm drain inlet-based devices (e.g. REM Triton Bioflex Trash Guard (BFTG) Filters and similar others) and for hydrodynamic separators located throughout the City.

Hydrodynamic Separators
Currently, there are eighteen (18) hydrodynamic separators (H/S unit) located throughout the City. There may be additional H/S units installed within the contract term. Operations and maintenance (O&M) service for the H/S units shall be performed a minimum of two times per year. O&M Service shall include but is not limited to the following:

• Visually inspect the H/S unit to determine if the system components are in working order and to verify that there are no blockages or obstructions in the inlet or separation screen. • Note the remaining capacity of the device. If the device is at or approaching 50% full, complete maintenance activities to remove sediment, trash and debris.
• Note any special problems such as flooding, screen blinding, or plugging from leaves, plastic bags, or other debris. • Note evidence of overflow, any damage reducing function, or other negative conditions. • At least one complete maintenance service, including vacuuming and power-washing shall be completed annually.

The mandatory annual maintenance shall be completed prior to the rainy season (October 1). Power-washing liquid shall be disposed of properly (i.e. not allowed to enter the storm drain system). Typical quantities of sediment removal are between 70-140 gallons per unit.
• Remove and replace sorbent material, as applicable. Spent sorbent material shall be manifested and recycled at a Cal EPA approved processing facility. Contractor is responsible for procurement of sorbent materials. • Remove and dispose of all captured debris and material in accordance with all applicable laws and regulations. The contractor shall maintain and provide to the City disposal records and/or chain of custody documents, as appropriate. • Provide photographic evidence, time and date stamped, of the device cleaning.

REM Triton Bioflex Trash Guard (BFTG) Filters and Other Storm Drain Inlet Filters Currently, there are approximately 130 storm drain inlet filters (inlet filters) installed in City right-of-way or property, many/most of which are BFTG filters. O&M service for inlet filters shall be performed a minimum of three times per year. O&M service shall include but is not limited to the following:

166

• Vacuum and power-wash filters at each service visit. Power-washing liquid shall be disposed of properly (i.e collected and not allowed to enter the storm drain system). • Inspect each inlet filter for system operation.
• Replace and recharge filter media as necessary. Contractor is responsible for procurement of filter media. • Attach a bright yellow dated service lock-out tag to each storm drain inlet after the maintenance is completed. • Remove and dispose of all captured debris and material in accordance with all applicable laws and regulations. • Spent media (if applicable) shall be manifested and recycled at a Cal EPA approved processing facility. • Provide photographic evidence, time and date stamped, of the device cleaning.

Noticing
Notice shall be provided to the City electronically a minimum of seven working days prior to any scheduled maintenance activities. The City reserves the right to request that maintenance activities be rescheduled due to conflicts.

Reporting
Reporting shall be provided electronically after each service event. Reports shall be uploaded to the Clean Water Program ArcGIS on-line full trash capture reporting and maintenance tool, or other database as directed by the City. The maintenance report shall include but is not limited to the following information:
• Service date.
• Reference City of Dublin storm drain inlet or manhole ID#. • Detail of services performed.
• Specify storage capacity condition of the device by indicating percent full (capacity). • Provide an estimated amount of debris removed from each unit in gallons or cubic feet. • Include trash characterization for trash removed (i.e. % trash and dominant types of trash). • Report any special problems such as flooding, screen blinding or plugging from leaves, plastic bags, or other debris causing overflow, damage reducing function, or other negative conditions. • Date-stamped photo documentation of maintenance activity completed on all inlet filters and H/S units.

If special problems are observed that could potentially cause or contribute to localized flooding, the City shall be contacted on the same day, if rain is imminent.

Traffic Control
Inspection and maintenance crews shall follow current City of Dublin, CalTrans and California Manual of Uniform Traffic Control Devices standards. No public road under the jurisdiction of the City of Dublin shall be closed to travel by the general public without special permission of the City Engineer in writing. No lane closures will be allowed between 6:00 am and 9:00 am or between 3:30 pm and 6:30 pm. At other times, lane closures will be at the discretion of the City Engineer. At least one lane of traffic shall be kept open to the general public. Appropriate traffic control shall be provided for bicycles and pedestrians, as well as for motorized vehicles. Note the following:
• Traffic control shall be provided by the Contractor, as necessary. The traffic control shall be provided by a C31 certified company.
• A site-specific traffic control plan will be required for any traffic lane closures and shall be approved by the City’s Traffic Engineer.

Note: a C31 certified company does not need to be employed if a lane closure is not required. However, all traffic control provided shall follow the California Manual on Unifor Traffic Control Device rules, regardless of who is implementing the traffic control.

Hours of Operation
167

Inspection and maintenance of H/S and inlet filters shall occur Monday through Friday may not commence prior to 8:00 am in residential areas. Upon award of the contract, a proposed maintenance schedule shall be provided to the City for review and approval.

Prevailing Wage
All work shall be based on prevailing wage scale.

Process and General Conditions

1. Proposers shall submit one electronic PDF copy of the proposal to:

Shannan Young,
Environmental & Sustainability Manager
[email protected]

2. Deadline for submitting the proposal is August 29, 2022, by 5:00 p.m.

3. The City will not pay for any costs incurred in preparation and submission of the proposals or in anticipation of a contract.

The format of submittals is at the discretion of the Proposer. Each proposal shall be limited to a maximum of 15 pages using minimum 12-point font size.

Schedule for RFP Process

August 12, 2022 Request for Proposals posted to City website.

August 19, 2022 Deadline to submit questions to City of Dublin. Submit questions to [email protected].

August 24, 2022 Addendum posted, if required

August 29, 2022 Proposals are due no later than 5:00 PM via email to [email protected] . Late
submittals will not be accepted.

Week of August 29, 2022 Interview firms (optional)

October 4, 2022 Contract Services Agreement scheduled for approval by the Dublin City Council.

(Tentative dates, subject to change)

RFP Submittal Requirements

Please prepare and organize your proposal based on the requirements provided below. Please that the RFP submittal is limited to 15 pages maximum, single sided (excluding resumes).

Please submit one electronic copy of their Proposal as follows:

168

1. Enclose a cover letter not to exceed one page, describing the firm's interest and commitment to perform work necessary to provide contract services. The person authorized by the firm to negotiate a contract with the City of Dublin shall sign the cover letter. Please include this cover letter within document and not as a separate page.

2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.

3. Provide at least three references (names and current phone numbers) from recent work (previous five years) similar to the services outlined in this RFP . Please include a brief description of the work performed and the role your firm performed.

4. List key staff members, including identification of the Principal-in-Charge and Project Manager/primary point-of-contact.

Include each team member’s availability, including all existing committed hours, and the ability of being able to complete the project in time and budget.

5. Provide an approach to completing this project, showing the flow of various tasks of the work and demonstrating the clear understanding of the requested work.

6. Provide a project schedule.

7. Present proposed project budget, to include a compensation rate schedule for services.

8. Provide confirmation of your firm’s ability to meet the City’s Standard Con tractor Services Agreement and insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the Proposal.

9. Provide Department of Industrial Relations (DIR) Registration Number.

Standard Consulting Agreement:

It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a per event basis (e.g. per inspection or per maintenance event). The term of the agreement will begin October 5, 2022.

A sample of the City’s Standard Contactor Services Agreement (Agreement), including insurance requirements, is provided as Attachment A.

If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the proposal.

Exceptions will be taken into consideration in evaluating proposals. Otherwise, the interested firm is to state in the proposal that the Agreement and insurance requirements are acceptable.

Consideration for exceptions will not be considered if not included in the submitted proposal.

Conflict of Interest

Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public bod y within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not limited to, a list of your firm’s clients who are the following: Private clients located or operating within the City of Dublin limits, 169

Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to these clients.

This list must include all potential conflicts of interest within the year prior to the release of this RFP as well as current and future commitments to other projects.

Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: S tatement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at http://www.fppc.ca.gov/Form700.html.

Equal Employment Opportunity

Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any manner prohibited by Federal, State or local laws. In the event of Proposer non -compliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Proposer may also be declared ineligible for further contracts with the City of Dublin.

Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be l imited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; ra tes of pay or other forms of compensation; and selection for training, including apprenticeship. Proposer and its sub- consultants shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.].

Governing Law

This RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California.

Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:

General Liability Insurance $1,000,000
Automobile Liability Insurance $1,000,000
Professional Liability Insurance $1,000,000
Workers’ Compensation Insurance $1,000,000
Pollution Liability Insurance $1,000,000

References
Contractor must include three (3) references for which the company has provided services similar to those described in this RFP. Reference information shall include: Name, Address, Contact, Title, Phone Number, E-Mail, and Term of the Contract.

Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City Staff will evaluate proposals provided in response to this RFP. The subcommittee will use a forced ranking process (please see A ttachment B, 170

Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted by City staff and may include more than one firm that has submitted a Proposal.

Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.

The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of the RF P. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no penalty to the City.

Selection of Contractor

Submitted Proposals will be evaluated and scored using the following criteria:

• Qualifications and specific experience of key project team members. • Quality and completeness of the proposal.
• Experience with engagement of similar scope and complexity. • Satisfaction of previous clients.
• Cost of providing the consultant services for this project. 171
Attachment A
Standard Contractor Services Agreement
Intentionaly Removed Standard Template for Brevity
172

Attachment B

Forced Ranking Sheet

173
City of Dublin
Forced Ranking Rating Sheet

Instructions: After each review, write the name of the candidates in the boxes in ranked order of 1 through 5, with the number 1 candidate in the left column being the most qualified candidate. For example, candidate Smith’s name would be in the Rank 1 box after the first review, since that firm would be the only candidate so far. After candidate Jones is reviewed in the second review, then decide which of the two candidates – Smith or Jones – should be ranked #1 and #2. As reviews continue, re-rank the applicants as appropriate.

Rank 1
Firm 1 Rank 2
Firm 2 Rank 3
Firm 3 Rank 4
Firm 4 Rank 5
Firm 5 Rank 6
Firm 6 Rank 7
Firm 7 Rank 8
Firm 8 Rank 9
Firm 9 Rank 10
Firm 10 Rank 11
Firm 11 Rank 12
Firm 12 Rank 13
Firm 13 Rank 14
Firm 14 Rank 15
Firm 15 Rank 16
Firm 16 Rank 17
Firm 17 Rank 18
Firm 18 Rank 19
Firm 19

Rater Name: _________________________________________________

174

Attachment C

Trash Capture Devices Location Maps

175
Overview of Hydrodynamic Separator Locations

Hydrodynamic Separator locations – closer views

176
Hydrodynamic separators – closer view continued

177
Hydrodynamic separators – closer view continued

Inlet Filter Locations

178
Inlet filter locations continued

179
Inlet filter locations continued

180

STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 4.11
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: City Proclamations for the Months of November and December Prepared by: Cierra Fabrigas, Executive Aide
EXECUTIVE SUMMARY:

The City Council will consider the following proclamations for the months of November and December in the City of Dublin: Native American Heritage Month, Family Caregivers Month, Diabetes Awareness Month, Entrepreneurship Month, Critical Infrastructure Security and Resilience Month, College Application Month, Alzheimer’s Disease Awareness Month, Adoption Month, Veterans and Families Month, United Against Hate Week, American History and Founders Month, Small Business Saturday, and Impaired Driving Month.

STAFF RECOMMENDATION:

Approve the proclamations.

FINANCIAL IMPACT:

None.

DESCRIPTION:

The City Council will consider the following proclamations for the month of November:

1. Native American Heritage Month

2. Family Caregivers Month

3. Diabetes Awareness Month

4. Entrepreneurship Month

5. Critical Infrastructure, Security and Resilience Month

6. College Application Month

7. Alzheimer’s Disease Awareness Month

8. Adoption Month
181

Page 2 of 2 ends

9. Veterans and Military Families Month

10. United Against Hate Week

11. American History and Founders Month

12. Small Business Saturday

13. Impaired Driving Month
STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Native American Heritage Month Proclamation
2) Family Caregivers Month Proclamation
3) Diabetes Month Proclamation
4) Entrepreneurship Month Proclamation
5) Critical Infrastructure Security and Resilience Month Proclamation 6) College Application Month Proclamation
7) Alzheimer’s Disease Awareness Month Proclamation
8) Adoption Month Proclamation
9) Veterans and Military Families Month Proclamation
10) United Against Hate Week Proclamation
11) United Against Hate Week Poster
12) American History and Founders Month Proclamation
13) Small Business Saturday Proclamation
14) Impaired Driving Month Proclamation
182
Attachment 1

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“Native American Heritage Month”
WHEREAS, during Native American Heritage Month we celebrate the rich tapestry of Indigenous peoples and honor their sacrifices, which we recognize as inextricably woven into the history of this country; and WHEREAS, Native Americans are descendants of the original Indigenous inhabitants of what is now the United States; and WHEREAS, Native Americans have moving stories of tragedy, triumph, and perseverance that need to be shared with future generations; and
WHEREAS, Native Americans have enriched our heritage and continue to add to all aspects of our society through their generosity of culture and the continued practice of teaching economic, environmental, and cultural sustainability; and WHEREAS, the City of Dublin is committed to honoring our native peoples and recognizing their continued contributions to our society.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2022 as “Native American Heritage Month” in the City of Dublin and encourages all citizens to join in celebrating the Indigenous peoples of this country and our community.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 183
Attachment 2

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“Family Caregivers Month”
WHEREAS, in the United States, approximately 78 million family members are providing unpaid care to adults or children; and WHEREAS, Family Caregivers Month is held nationally in November and was created to share appreciation for family caregivers; and WHEREAS, according to the American Association of Retired Persons, about 34.2 million Americans have provided unpaid care to an adult age 50 or older in the last 12 months; and
WHEREAS, more than 75% of all family caregivers are women, according to a 2016 report by the National Institute on Aging; and WHEREAS, caregivers help their family members live fulfilling lives by providing vital assistance in domestic, financial, and medical affairs; and
WHEREAS, we honor the innumerable sacrifices made in homes across the country, and we affirm our resolve to ensure all caregivers are given the resources and respect they deserve; and
WHEREAS, this support requires a commitment from our community stakeholders to equip caregivers with training and tools to use to safeguard their family’s health and security.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2022 as “Family Caregivers Month” in the City of Dublin and encourages all citizens to reach out to those who provide care for their family members, friends, and neighbors in need, to honor and thank them.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 184
Attachment 3

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“Diabetes Awareness Month”
WHEREAS, November is National Diabetes Awareness Month and World Diabetes Day is celebrated globally on November 14th to raise awareness about Type 1 and Type 2 diabetes; and WHEREAS, the theme for 2022 World Diabetes Day is “Access to Diabetes Care.” The campaign aims to raise awareness around the millions of people with diabetes around the world who do not have access to diabetes care; and WHEREAS, education is a key part in spreading awareness about what Type 1 diabetes is and is not; and WHEREAS, diabetes often goes undiagnosed because many of its symptoms seem harmless; and WHEREAS, as the number of people with diabetes continues to increase across the world, the role of nurses and other health professional support staff becomes increasingly important in managing the impact of the condition; and WHEREAS, healthcare providers and governments must recognize the importance of investing in education and training.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2022 as “Diabetes Awareness Month” in the City of Dublin and encourages all citizens to increase awareness by taking the time to learn about the signs and symptoms related to diabetes.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 185
Attachment 4

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“Entrepreneurship Month”
WHEREAS, November is National Entrepreneurship month, a time to recognize and celebrate the successes and contributions of our nation’s entrepreneurs; and
WHEREAS, Global Entrepreneurship is celebrated in over 170 countries and is the world’s largest celebration of the innovators and job creators who launch startups that bring ideas to life, drive economic growth, and expand human welfare; and WHEREAS, new venture creation and new businesses are an integral part of the growth and sustainability to the future of the City of Dublin; and
WHEREAS, the City of Dublin has many small businesses and entrepreneurs who continue to be pillars of our community by shifting their operations as we recover from the COVID-19 pandemic.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2022 as “Entrepreneurship Month” in the City of Dublin and encourages all citizens to continue to support our small businesses and local entrepreneurs by shopping local.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 186
Attachment 5

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“Critical Infrastructure Security and Resilience Month” WHEREAS, the infrastructure of the American way of life is constantly evolving and growing in complexity and connectivity; and
WHEREAS, these systems support the millions of activities that people conduct each day to transact business, communicate with friends and family, maintain health and safety, and more; and WHEREAS, Infrastructure Security Month is a time to shine a light on the vital role that critical infrastructure systems and places play in keeping the nation and our communities safe, secure, and prosperous; and WHEREAS, it is also a time to think about how each of us can contribute to the security and resilience of the nation’s most essential services and functions, especially in a dynamic environment caused by COVID-19; and WHEREAS, everyone has a role, whether it is investing in resilience, making preparedness plans and exercising those plans, or simply saying something when you see something that looks suspicious.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2022 as “Critical Infrastructure Security and Resilience Month” in the City of Dublin and encourages all citizens to recognize the importance of protecting our infrastructure and to observe this month with appropriate measures to enhance our resilience.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 187
Attachment 6

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“College Application Month”
WHEREAS, overwhelming evidence reveals that higher levels of education lead to greater prosperity and competitiveness in the “knowledge economy”; and
WHEREAS, College Application Month is intended to expand statewide access and awareness to the college application process for high school seniors, and planning for college cannot begin too early; and WHEREAS, California colleges and universities garner the most college applications in the nation, and the popularity of UC campuses has surged, making it more important to prepare during College Application Month; and WHEREAS, once a student identifies which college they plan to attend, there are important deadlines related to the registration process, including deadlines for paying fees, taking assessment tests, and registering for courses.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2022 as “College Application Month” in the City of Dublin and applauds the role of the Dublin Unified School District teachers and support staff in helping prepare high school seniors and parents for future success.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 188
Attachment 7

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“Alzheimer’s Disease Awareness Month”
WHEREAS, the health and safety of all citizens is important to the happiness, prosperity, and well-being of our families, communities, and economy; and
WHEREAS, Alzheimer’s disease is a progressive brain disease that slowly deteriorates brain cells, affecting one’s reasoning skills and abilities to perform simple tasks, ultimately leading to memory loss; and WHEREAS, Alzheimer’s disease, which currently has no cure, is the sixth leading cause of death in adults age eighteen or older in the United States; and
WHEREAS, further research of Alzheimer’s Disease is critical, as it is the only cause of death among the top ten causes in the United States that currently cannot be prevented, cured or even slowed; and WHEREAS, changing the trajectory of Alzheimer’s disease requires public health tools and techniques including encouraging healthy behaviors to reduce the risk of co-occurring conditions, decreasing the number of people with undiagnosed dementia, improving medical management of dementia, and assisting family caregivers with getting support to help them sustain their vital roles; and WHEREAS, it is imperative that Alzheimer’s patients receive early diagnoses and have access to quality, affordable care, and that further research of this disease continues. City of Dublin residents have access to numerous memory care facilities in the City and throughout the Tri- Valley.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2022 as “Alzheimer’s Disease Awareness Month” in the City of Dublin and encourages all citizens to learn more about Alzheimer’s disease and support those living with the disease.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 189
Attachment 8

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“Adoption Month”
WHEREAS, children are key to the success, prosperity, and quality of life of our communities; and WHEREAS the City of Dublin recognizes the importance of giving children in foster care permanent, safe, and loving families through adoption; and
WHEREAS, adoption creates supportive, loving families for children and teens; and WHEREAS, supportive families can help a child or teen overcome past traumatic experiences and reach their full potential; and WHEREAS, there is always a need for parents who are willing to adopt siblings, older youth, and young people with complex medical and behavioral needs; and
WHEREAS, there are numerous individuals, nonprofit organizations, and public servants dedicated to finding families for children and teens in foster care who are waiting to be adopted.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2022 as “Adoption Month” in the City of Dublin and encourages all citizens to consider answering the call to find a permanent and caring family for every child in need and supporting the families who care for them.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 190
Attachment 9

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“Veterans and Military Families Month”
WHEREAS, every November, the President signs a proclamation declaring November as National Veterans and Military Families Month; and WHEREAS, with hundreds of thousands of service members deployed overseas, recognizing the daily sacrifices made by active duty, Guard, and Reserve military families has never been more important; and WHEREAS, during National Veterans and Military Families Month, we honor and express our deep appreciation for these brave men and women and their families; and
WHEREAS, the City of Dublin is home to U.S. Army Parks Reserve Training Area (PRFTA), also known as Camp Parks, a premier academic institution, military intelligence facility, and battlefield simulation center that supports military readiness for both the Army Reserve and the entire Joint Force; and
WHEREAS, the City of Dublin is also home to Valor Crossing, a veteran family apartment development that allows residents to live in a safe and positive environment and be part of a healthy, growing community.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2022 as “National Veterans and Military Families Month” in the City of Dublin and encourages all citizens to learn more about the history of Camp Parks and honor Veterans and Military Families through the tremendous contributions they have made and continue to make in our country and community.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 191
Attachment 10

A PROCLAMATION OF THE

CITY OF DUBLIN, CALIFORNIA
“United Against Hate Week – November 13-19, 2022”
WHEREAS, the United States is a nation of immigrants, whose strength comes from its diversity; and WHEREAS, the Constitution of the United States confers equality on all individuals, regardless of race, gender, orientation, religion, or political beliefs; and
WHEREAS, deep divisions within our country are the result of extreme ideology, further strengthening a cycle of mistrust and suspicion fueled by fear, anxiety, and insecurity; and
WHEREAS, the number of hate crimes across the United States has increased dramatically in the recent past; and WHEREAS, the City of Dublin stands strongly in support of our diverse community, honoring and protecting every individual regardless of race, creed, color, gender, religion, ethnicity, nationality, orientation, or identity; and WHEREAS, education, compassion, and cooperation are key to unlocking understanding and embracing differences between people; and
WHEREAS, the City of Dublin seeks to join other communities around the state in recognizing United Against Hate Week as an important step in bridging divisions as well as strengthening our communities.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby proclaim the week of November 13-19, 2022 as “United Against Hate Week” in the City of Dublin and recognizes that it is an important step in bridging divisions and healing communities.

DATED: October 18, 2022
______________________ ___________________
Mayor Melissa Hernandez Vice Mayor Jean Josey

Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 192
193
Attachment 12

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“American History and Founders Month”
WHEREAS, during American History and Founders Month, we celebrate the vibrant American spirit that drives our communities to remarkable heights; and
WHEREAS, the purpose of American History and Founders Month is to create a tradition of educating and celebrating the founding history of our country for all Americans; and
WHEREAS American History and Founders Month takes place every November; and WHEREAS, preserving and understanding American Heritage are intrinsic values that will serve us throughout our lives, bind us together, and allow us to better understand the foundation of our country; and WHEREAS, the Month of November includes important holidays, such as Election Day, Veterans’ Day, and Thanksgiving, that focus on American civics and history.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 2022 as “American History and Founders Month” in the City of Dublin and encourages all citizens to celebrate the rich history of America.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 194
Attachment 13

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“Small Business Saturday”
November 26, 2022
WHEREAS, the City of Dublin believes that small businesses are the backbone of our economy and the glue that holds communities together. According to the United States Small Business Administration, there are over 30 million small businesses in the United States; and
WHEREAS, small businesses create nearly two out of three jobs in our national economy; and WHEREAS, the City of Dublin supports our local businesses that create jobs, spur economic growth, boost our local economy, and preserve our neighborhoods; and
WHEREAS, advocacy groups and public and private organizations across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday; and WHEREAS, we know that small businesses remain in need of our support as they continue to navigate through and recover from the effects of the COVID-19 pandemic.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim November 26, 2022, as “Small Business Saturday” in the City of Dublin, a day to celebrate and support small businesses and all they do for their communities and urge the residents of this community to support small businesses and merchants on this day and throughout the year.

DATED: October 18, 2022
Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 195
Attachment 14

A PROCLAMATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
“Impaired Driving Prevention Month”
WHEREAS, Impaired Driving Prevention Month marks a time to raise awareness about the consequences of driving under the influence of alcohol and drugs; and
WHEREAS, the season between Thanksgiving and New Year’s Day is a period that Mothers Against Drunk Driving ® (MADD) describes as “one of the deadliest and most dangerous times on America’s roadways due to an increase in impaired driving”; and WHEREAS, MADD is teaming up with law enforcement agencies across the country throughout the month of December 2022, which is being recognized as Impaired Driving Month for the 41st consecutive year; and WHEREAS, during December, drunk driving increases as more people travel and attend events where alcohol is served; and WHEREAS, MADD is asking everyone to take personal responsibility this holiday season by making a plan for a safe ride home before the celebrations begin by designating a non-drinking, unimpaired driver, using a rideshare program, or providing non- alcoholic beverages.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim December 2022 as “Impaired Driving Month” in the City of Dublin and encourages all citizens to consider staying sober during holiday events or use a ride share or designated driver.

DATED: October 18, 2022

Mayor Melissa Hernandez Vice Mayor Jean Josey
___
Councilmember Sherry Hu Councilmember Shawn Kumagai Councilmember Michael McCorriston 196

STAFF REPORT

CITY COUNCIL

Page 1 of 7 ends

Agenda Item 4.12
DATE: October 18, 2022

TO: Honorable Mayor and City Councilmembers

FROM: Linda Smith, City Manager

SUBJECT:

Fiscal Year 2021-22 4th Quarter Financial Review and Additional Special Designation of General Fund Reserves
Prepared by: Lisa Hisatomi, Director of Administrative Services

EXECUTIVE SUMMARY:

The City Council will receive a financial report on the fourth quarter of Fiscal Year 2021-22 and consider amendments to General Fund reserve designations.

STAFF RECOMMENDATION:

Adopt the Resolution Authorizing Additional Special Designations of General Fund Reserves for Fiscal Year 2021-22 and confirm additional General Fund reserve designations as of June 30, 2022.

FINANCIAL IMPACT:

City Council confirmation of General Fund reserve designations will not alter amounts received or spent but will allow Staff to close the Fiscal Year 2021-22 financial books.

Total General Fund reserves are projected at $223.5 million as of June 30, 2022, with $64.6 million in the unassigned cash flow reserve, representing 8.1 months of the Fiscal Year 2022- 23 Adopted General Fund Budget. All other funds comply with policies governing fund balance.

DESCRIPTION:

This report transmits the preliminary financial results of the Fiscal Year 2021-22 year-end, focusing on the General Fund. At this time, the numbers are essentially final, and though adjustments may happen as the audit is finalized, Staff does not expect substantial changes from the numbers in this report. The Annual Comprehensive Financial Report, which will be 197

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presented to the City Council at the second meeting in December, will contain the final audited results.

General Fund Overview (Attachment 2)
General Fund operating revenues totaled $114.2 million in Fiscal Year 2021-22, an increase of $11.0 million over the prior year. Total revenues, including an accounting adjustment of unrealized gains and transfers in, were $99.0 million, a decrease of $0.5 million from the prior year. General Fund operating expenditures totaled $80.9 million, an increase of $6.8 million from the prior year. Total expenditures, including contributions to other funds and transfers out, were $85.2 million, an increase of $4.8 million from the prior year. Contributions to capital projects and other funds totaled $4.3 million, a decrease of $2.0 from the prior year.

The resulting impact on total General Fund Reserves was an increase of $14.0 million, as shown in Table 1.

Table 1: General Fund Summary
FY 2020-21 FY 2021-22
Total Reserves, Beginning of Year $190,649,224 $209,764,495 Revenues 103,200,620 114,199,928
Expenditures (74,121,779) (80,931,058)
Net Operating Budget Impact 29,078,842 33,268,870
Transfers In 273,623 312,874
Unrealized Gain/Loss (3,936,480) (15,525,055)(1)
Transfers Out/Contribution to Other (6,300,714) (4,336,114) Total Reserves, End of Year $209,764,495 $223,485,070
Change from Prior Year $13,720,575
(1) Unrealized Loss includes the accounting adjustments of reversing a $4,516,760 unrealized gain in FY 20-21 and booking an $11,008,295 unrealized loss in FY 21-22.

Specific revenue and expenditure changes (+/-$250,000 compared to Fiscal Year 2020-21 actuals and to the Fiscal Year 2021-22 budget) are discussed below. The General Fund Summary (Attachment 2) presents this data by major category.

Revenues

Property Tax (+$2,179,303 vs. prior year / +$1,423,388 vs. budget) Property Tax revenue in Fiscal Year 2021-22 increased along with a gain in net assessed valuation by $736 million (3.8%) over the prior year. This change is attributed to a 1.036% CPI adjustment as well as growth in home sales in the City. Transfers of ownership accounted for over 50% of the increase in assessed value for the year.

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Sales Tax (+$1,596,435 vs. prior year / +$628,903 vs. budget) Sales Tax revenue came in close to $1.6 million (6.4%) higher than in Fiscal Year 2020-21, primarily attributed to activity in the Fuel and Service Stations sector with high gas prices, strong recovery in the Restaurants and Hotels sector, and the overall high level of consumer spending.

Development Revenue (+$2,411,518 vs. prior year / +$986,561 vs. budget) This category includes revenues associated with permits for new development (primarily building permits) as well as tenant improvements on current structures. It also includes fees for City services, most typically zoning and plan checking services. The increase was due to a higher level of activity based on development project timelines.

Transient Occupancy Tax (TOT) (+$511,612 vs. prior year / +$255,575 vs. budget) The City has started to see the recovery of TOT revenue from the COVID-19 pandemic, with an increase of approximately 69% compared to the prior year. It should be noted that TOT revenue is only at 60% of the annual average prior to the pandemic.

Other Taxes (+$584,211 vs. prior year / +$1,292,861 vs. budget) The net increase in Other Taxes over the prior year and current year budget was related to increases in Property Transfer Tax, which fluctuates with the real estate market, and Garbage Franchise Tax, due to the incorporation of updated garbage collection rates.

Interest (-$540,382 vs. prior year / +$1,069,289 vs. budget) Interest earnings came in lower than the prior year, reflective the state of the economic markets. The Fiscal Year 2021-22 budget for interest was relatively conservative as Staff anticipated a low interest rate environment during budget preparation.

Rental & Leases (+$825,041 vs. prior year / +$191,049 vs. budget) Fiscal Year 2021-22 rental revenue reached a new high in facility, field, and sports court rentals, an increase of over 40% compared to pre-pandemic levels.

Charges for Services (+$3,277,161 vs. prior year / +$2,246,647 vs. budget) The increase in Fiscal Year 2021-22 compared to the prior fiscal year is attributed primarily to a significant increase in Parks and Recreation program revenues, as a result of the resumption of, and robust participation in, the City’s recreation programs.

Other Revenue (+$292,648 vs. prior year / +$727,292 vs. budget) Many revenues in this category are non-recurring in nature, such as Community Benefit Payments or one-time adjustments. The net increase in Fiscal Year 2021-22 is due to the reimbursement of our annual fire services retiree health payment, as the plan is super funded.

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Expenditures

Salaries and Wages (+$1,003,784 vs. prior year / -$1,102,009 vs. budget) While staffing costs came in lower than budgeted because a number of vacant positions remained unfilled during the year, seasonal salaries increased from the prior fiscal year due to the resumption of recreation programs impacted by COVID-19.

Benefits (-$25,916 vs. prior year / -$643,704 vs. budget) Benefit costs came in lower than the budget because of vacant positions, but also due to lower retirement costs for employees new to the California Public Employees’ Retirement System.

Services and Supplies (+$1,112,251 vs. prior year / -$706,644 vs. budget) Expenditures for supplies and services in Fiscal Year 2021-22 were higher than the prior fiscal year due to the re-opening of all City facilities and resumption of recreation programs, as well as an increase in insurance premiums. The expenditure category came under budget due to lower than anticipated expenditures in operating supplies, printing, and advertising, and lower equipment and vehicle maintenance costs.

Utilities (+$112,078 vs. prior year / -$540,101 vs. budget) Utilities were higher than the prior fiscal year due to the re-opening of all City facilities, but lower than budget due to a conservative estimate of the annual water rate increase. In addition, the City utilized less recycled water than anticipated due to drought restrictions.

Contracted Services (+$3,880,744 vs. prior year / -$4,050,018 vs. budget) Compared to the prior year, contract expenditures came in higher than the prior year mainly due to planned increases in police services, fire services, and maintenance contract costs. In addition, development-related contract services costs were higher than the prior fiscal year based on the timing of development projects, and other contracted services increased due to the resumption of recreation programs. Both development-related and instructor contract services costs are offset by revenues.

Compared to the budget, the largest variances were in development services contracts ($1.4 million under budget) due to the timing of development projects, and all other general City contracts ($2.3 million under budget). General City contracts includes a variety of services across departments such as: City Clerk (scanning services), City Attorney services, Administrative Services (sales tax consulting), Public Works (traffic signal consulting and maintenance, street maintenance, and waste management) and Parks and Community Services (Alameda County Library contract). Of the amount remaining for general contracts, approximately $1.1 million will be carried over to Fiscal Year 2022-23 to continue projects underway.

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Capital Outlay (-$299,234 vs. prior year / -$189,662 vs. budget) Capital Outlay expenditures are typically one-time in nature, and they vary from year to year.

These purchases were under budget by $189,662 in Fiscal Year 2021-22; of that amount, $70,000 will be carried over to complete the Public Works Department workspace reconfiguration.

Debt Service Payment (+$945,285 vs. prior year / -$30,435 vs. budget) The variance in debt service is attributed to the first-year payment for the Energy Lease Revenue Bond.

Transfers Out for Capital Improvement Program (CIP) Projects The General Fund transferred out $3.3 million in Fiscal Year 2021-22 for capital project expenditures; of that amount, $2.8 Million was covered by Committed/Assigned Reserves. $12.5 million of the unspent capital project budget will be carried over to Fiscal Year 2022-23.

Table 2 summarizes the CIP projects funded by the General Fund.

Table 2: General Fund CIPs
Project Amount
Committed/Assigned
Civic Center HVAC and Roof Replacement $22,602
Civic Center Rehabilitation 35,998
Don Biddle Community Park 1,424,807
Dublin Heritage Park Cemetery Improvements 1,159,801
Electric Vehicle (EV) Charging Stations 5,128
Green Stormwater Infrastructure 301
IT Infrastructure Improvement 89,323
Maintenance Yard Facility Improvements 354
Public Safety Complex - Police Services Building 65,163 Subtotal - Committed/Assigned $2,803,478
Alamo Creek Park & Assessment Dist. Fence Replacement $3,233 Annual Street Resurfacing 67,957
Audio Visual System Upgrade 859
Citywide Bicycle and Pedestrian Improvements 2,650
Citywide Energy Improvements 60,861
Downtown Dublin Street Grid Network 10,646
Financial System Replacement 303,032
Restrooms Replacement 280
San Ramon Road Trail Lighting 83,117
Subtotal - Undesignated $532,636
Total - General Fund Transfers Out to CIPs $3,336,114

Reserves (Attachment 3)
In June 2022, based on estimated revenues and expenditures at that time, the City Council approved allocations to specific Committed Reserves and Assigned Reserves, shown in Table 201

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3 below. With the close of the financial books, Staff is recommending additional allocations as described below. This Staff Report also transmits a Resolution (Attachment 1) which confirms designations only of additional Committed Reserves for Fiscal Year 2021-22. City Council approval of Assigned Reserves is not necessary by resolution.

Committed Reserves
a. Cultural Arts Center – Transfer $2,600,000 from the Fallon Sports Park III Contingency Reserve.

On September 20, 2022, the City Council approved the transfer of $2.6 million from the Fallon reserve to the Cultural Arts Center project in conjunction with the award of the construction contract. With the addition, the total Committed Reserve for the Cultural Arts Center project is $7,139,197.

Assigned Reserves
a. Pension and OPEB - Increase $1,000,000.

Staff recommends the addition of the budgeted $1.0 million to this reserve to cover potential future increases in the City’s unfunded pension liability, for a total of $17.0 million.

b. Dublin Boulevard Extension – Create a new reserve and set aside $20,000,000.

On August 16, 2022, Staff provided to the City Council an update on the Dublin Boulevard Extension Project. The preliminary engineering level cost estimate for the project is currently $151.5 million allocated between the City of Dublin and the City of Livermore, and it is expected that Dublin’s share will be approximately $124.0 million.

Of that amount, $63.0 million and $13.5 million will be funded by the Eastern Dublin Transportation Impact Fee (EDTIF) and Tri-Valley Transportation Development (TVTD) Fee respectively, with $47.5 million remaining in unidentified funding.

The project cost included in the updated EDTIF is based on the share of future traffic volume using the Dublin Boulevard extension that is associated with the EDTIF area land use. The $63.0 million in EDTIF funding is not expected to be available by the time the construction phase starts but will be collected over the full buildout of development in Eastern Dublin. Staff is exploring ways of advancing this funding until it is collected, by using General Fund surpluses as possible. Staff will present a comprehensive discussion on the funding plan at an upcoming City Council meeting.

The additional allocation, as well as reserve allocations for budget carryovers and per accounting rules and/or City policy, have been incorporated into the General Fund Reserve Balances (Attachment 2).
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Table 3. Committed/Specific Assigned Reserve Recommendations Reserve Category
June 2022
Approval
Q4
Adjustment
FY 21-22
Total
Adjustment

Adjustment
Type
Committed
Downtown Public Improvement $2,200,000 $2,200,000 Add Lease Revenue Bond Payoff 2,000,000 2,000,000 Add One-Time Initiative - Capital 1,500,000 1,500,000 Add
Cultural Arts Center $2,600,000 $2,600,000 Transfer
Fallon Sports Park III Contingency (2,600,000) (2,600,000) Transfer Assigned
ARPA Revenue Replacement $665,878 $665,878 Add
Non-Streets CIP Commitments 1,000,000 1,000,000 Add
Pavement Management 2,000,000 2,000,000 Add
Pension & OPEB 1,000,000 1,000,000 Add
Dublin Boulevard Ext. - Placeholder 20,000,000 20,000,000 Add

With approval of the recommendations above, the Unassigned Cash Flow Reserve is estimated at $64.6 million (or 8.1 months of the Fiscal Year 2022-23 Adopted General Fund Operating Budget), which is above the reserve target as provided for in the Fund Balance and Reserves Policy.

STRATEGIC PLAN INITIATIVE:

Special Designation of General Fund Reserves is directly associated with the Two-Year Strategic Plan for Fiscal Years 2022-23 and 2023-24.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

1) Resolution Authorizing Additional Special Designations of General Fund Reserves For Fiscal Year 2021-22
2) General Fund Summary Q4 FY 2021-22
3) General Fund Reserves Summary Q4 FY 2021-22

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Attachment 1
Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 1 of 1 RESOLUTION NO. XX – 22

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AUTHORIZING ADDITIONAL SPECIAL DESIGNATIONS OF
GENERAL FUND RESERVES FOR FISCAL YEAR 2021-22
WHEREAS, the City's Fund Balance and Reserves Policy requires special fund balance allocations to be adopted by the City Council, and allows the City Council to take action prior to the end of the fiscal year to direct a specific assignment of the fund balance; and WHEREAS, Staff reviewed updated information regarding fund balance and estimated one-time revenues during the preparation of the Fiscal Year 2021-22 Budget; and WHEREAS, the City Council approved allocations to specific Committed Reserves and Assigned Reserves on June 21, 2022, based on estimated revenues and expenditures at that time.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby make additional special allocation of the Fiscal Year 2021-22 year-end balance to the Committed fund balance as follows:
 Transfer $2,600,000 from reserve for Fallon Sports Park III Contingency to Cultural Arts Center
BE IT FURTHER RESOLVEDthat, any net resources remaining after special designations, and after meeting the Fund Balance and Reserves Policy requirements, will be left in the Unassigned (Available) Reserve.

PASSED, APPROVED AND ADOPTED this 18th day of October 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
204
Attachment 2GENERAL FUND SUMMARY - Q4 FY 2021-22
Actual
2020-21
Adopted
2021-22
Amended
2021-22
Actual
2021-22
Revenues
Property Tax $53,007,086 $52,763,000 $53,763,000 $55,186,388 Sales Tax 24,860,469 22,528,000 25,828,000 26,456,903
Sales Tax Reimbursements (219,445) (610,000) (610,000) (346,696) Development Revenue 7,391,926 7,721,318 8,816,883 9,803,444 Transient Occupancy Tax 743,962 750,000 1,000,000 1,255,575 Other Taxes 6,441,357 5,732,706 5,732,706 7,025,567
Licenses & Permits 334,852 313,434 313,434 354,643
Fines & Penalties 75,394 107,432 107,432 70,714
Interest Earnings 2,809,671 1,200,000 1,200,000 2,269,289 Rentals and Leases 822,841 1,020,768 1,456,833 1,647,882 Intergovernmental 300,618 285,000 285,000 324,519
Charges for Services 4,794,938 5,268,891 5,775,452 8,022,099 Other Revenue 1,836,951 1,317,231 1,402,307 2,129,599
Subtotal Revenues - Operating $103,200,620 $98,397,780 $105,071,047 $114,199,928 Transfers In $273,623 $56,600 $191,116 $312,874
Unrealized Gains/Losses (3,936,480) (15,525,055) Total Revenues $99,537,763 $98,454,380 $105,262,163 $98,987,747 Expenditures
Salaries & Wages $10,666,813 $12,772,606 $12,772,606 $11,670,597 Benefits 4,754,632 5,372,420 5,372,420 4,728,716 Services & Supplies 2,782,316 4,110,511 4,601,210 3,894,567 Internal Service Fund Charges 3,685,246 3,907,323 3,907,323 3,907,323 Utilities 2,399,088 3,045,467 3,051,267 2,511,166 Contracted Services 49,039,885 54,367,888 56,970,647 52,920,629 Capital Outlay 639,176 118,677 529,605 339,943 Debt Service Payment - - 975,720 945,285 Contingency & Miscellaneous 154,622 222,985 133,328 12,832 Subtotal Expenditures - Operating $74,121,779 $83,917,877 $88,314,127 $80,931,058 Operating Impact (REV-EXP) $29,078,842 $14,479,903 $16,756,920 $33,268,870 Transfer Outs & Contributions to Other Funds
Transfers Out (CIPs) - Com./Assig. Reserve 4,352,208 1,633,905 11,224,744 2,803,478 Transfers Out (CIPs) - Undesignated $948,506 2,404,645 4,621,480 532,636 Contribution to OPEB/PERS 1,000,000 1,000,000 - Contribution to ISF 1,000,000 1,000,000 1,000,000 1,000,000 Subtotal - Transfers Out & Contributions (2) 6,300,714 6,038,550 17,846,223 4,336,114 Total Expenditures $80,422,492 $89,956,427 $106,160,350 $85,267,172 GF Impact (Include CIP & Transfers) $19,115,271 $8,497,953 ($898,187) $13,720,575 TOTAL GENERAL FUND BALANCE $209,764,495 $218,262,448 $208,866,308 $223,485,069 Contracted Services Detail
Actual
2020-21
Adopted
2021-22
Amended
2021-22
Actual
2021-22
Police Services (1)
$20,731,301 $22,294,777 $21,788,548 $21,437,403
Fire Services (1)
13,846,016 14,609,570 14,699,227 14,699,226 Maintenance Services (MCE) 5,344,843 5,933,838 5,933,838 5,875,493 Development 3,059,578 4,107,935 5,259,552 3,876,551 Other Contracted Services 6,058,148 7,421,768 9,289,483 7,031,956 Total Contracted Services $49,039,885 $54,367,888 $56,970,647 $52,920,629 (1) Police and Fire liability insurance amounts are not included above, they are included in Services & Supplies. 205
Attachment 3GENERAL FUND RESERVES SUMMARY- Q4 FY 2021-22

RESERVE DESCRIPTION
Actual
2020-21
Increase
2021-22
Decrease
2021-22
Net
Change
Projected
2021-22
Non-Spendable $13,266 ($2,725) ($2,725) $10,541
Prepaid Expenses 13,266 (2,725) (2,725) 10,541
Restricted $4,493,314 ($231,674) ($231,674) $4,261,640
Cemetery Endowment 60,000 60,000
Developer Contribution - Downtown 1,490,000 1,490,000
Developer Contr - Heritage Park 19,000 19,000
Developer Contr - Nature Park 60,000 60,000
Section 115 Trust - Pension 2,114,314 (231,674) (231,674) 1,882,640 Heritage Park Maintenance 750,000 750,000
Committed $70,694,542 $8,300,000 ($5,648,175) $2,651,825 $73,346,367 Advance to Public Facility Fee 9,857,639 (334,543) (334,543) 9,523,096 Downtown Public Improvement 13,000,000 2,200,000 (23,770) 2,176,230 15,176,230 Economic Development 53,319 (53,319) (53,319) 0
Economic Stability 8,000,000 8,000,000
Emergency Communications 532,113 532,113
Fire Svcs Pension/OPEB 5,671,094 5,671,094
Innovations & New Opportunity 1,031,719 (5,128) (5,128) 1,026,591 One-Time Initiative - Capital 4,966,110 1,500,000 (46,453) 1,453,547 6,419,657 One-Time Initiative - Operating 503,860 503,860
Public Safety Reserve 2,600,000 2,600,000
Specific Committed Reserves
Cemetery Expansion (CIP) 1,173,549 (1,159,801) (1,159,801) 13,748 Contribution to Public Facility Fee 6,000,000 6,000,000 Cultural Arts Center (CIP) 4,539,197 2,600,000 2,600,000 7,139,197 Don Biddle Park (CIP) 2,100,000 (1,424,807) (1,424,807) 675,193 Fallon Sports Park III Contingency 3,110,500 (2,600,000) (2,600,000) 510,500 Lease Revenue Bond Payoff 4,000,000 2,000,000 2,000,000 6,000,000 Maintenance Facility (CIP) 55,443 (354) (354) 55,089
Utility Undergrounding (CIP) 3,500,000 3,500,000
Assigned $66,743,520 $26,031,141 ($508,339) $25,522,802 $92,266,322 Accrued Leave 1,296,514 11,530 11,530 1,308,044
Catastrophic Loss 17,710,320 17,710,320
CIP Carryovers 2,735,111 1,353,733 1,353,733 4,088,843
Fiscally Responsible Adjustment 325,000 325,000
Municipal Regional Permit 2,212,931 (3,153) (3,153) 2,209,778 Non-Streets CIP Commitments 2,366,100 1,000,000 (89,323) 910,677 3,276,777 Operating Carryovers 1,882,745 (282,199) (282,199) 1,600,546 Parks and Streets Contingency 201,270 201,270
Pension & OPEB 16,000,000 1,000,000 1,000,000 17,000,000 Relocate Parks Dept 500,000 500,000
Service Continuity 3,150,000 3,150,000
Dublin Blvd Extension - Placeholder (New) 20,000,000 20,000,000 20,000,000 Specific Assigned Reserves
ARPA Revenue Replacement 665,878 665,878 665,878
Climate Action Plan 3,000,000 3,000,000
Contribution to ISF 1,500,000 1,500,000
Façade Improvement Grants 374,157 (9,901) (9,901) 364,256 HVAC Replace. & Civic Ctr Improv. (CIP) 3,337,009 (58,600) (58,600) 3,278,409 Pavement Management 2,000,000 2,000,000 2,000,000
Public Safety Complex (CIP) 152,363 (65,163) (65,163) 87,200 Village Pkwy Pavement Reconstruction 10,000,000 10,000,000 Unassigned $67,819,852 $6,390,913 ($20,610,566) ($14,219,653) $53,600,199 Unassigned-Unrealized Gains 4,516,760 (15,525,055) (15,525,055) (11,008,294) Unassigned (Available) 63,303,092 64,608,493
TOTAL RESERVES $209,764,495 $40,722,054 ($27,001,479) $13,720,575 $223,485,069 206

STAFF REPORT

CITY COUNCIL

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Agenda Item 4.13
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Amendment to Legal Services Agreement with Meyers Nave Prepared by: John Bakker, City Attorney
EXECUTIVE SUMMARY:

Meyers Nave has requested that the City Council consider amending its legal services agreement with the City to increase the hourly rate for general legal services, labor and employment advice services, and reimbursable third-party services.

STAFF RECOMMENDATION:

Approve and authorize the Mayor to execute the Third Amendment to the Amended and Restated Agreement for Legal Services.

FINANCIAL IMPACT:

The proposed amendment to the agreement for legal services would increase the hourly rates as follows:

General Legal Services $295 per hour to $315 per hour
Labor and Employment Advice and
Reimbursable Legal Services
Range $305-$445 per hour to
Range: $325-$475 per hour
DESCRIPTION:

Amendment to Legal Services Agreement
The City of Dublin has contracted with Meyers Nave and its predecessors for legal services since the City’s incorporation in 1982. In 2018, the City Council amended and restated the agreement (Attachment 1), and it was subsequently amended in 2019 and 2021. (Attachments 2 and 3.) Meyers Nave requested that the City Council consider the following changes to the 207

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Legal Services Agreement:

General Legal Services $295 per hour to $315 per hour
Labor and Employment Advice and
Reimbursable Legal Services
Range $305-$445 per hour to
Range: $325-$475 per hour
The proposed increase is approximately 6.5%, which is less than the annual rate of inflation of more than 8%.

In addition, Meyers Nave proposes the addition of billing categories for “Senior Of Counsel” to be billed at the same rate as “Principals” and a “Paralegal” rate.

Attachment 4 is the proposed Second Amendment to the Agreement for Legal Services.

The proposed amendment would take effect as of July 1, 2021.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Amended and Restated Agreement for Legal Services
2) First Amendment to Agreement for Legal Services
3) Second Amendment to Agreement for Legal Services
4) Proposed Third Amendment to Agreement for Legal Services 208

AMENDED AND RESTATED

AGREEMENT FOR LEGAL SERVICES
This Agreement, made andenteredinto asof September1,2018,by andbetweenthe CITY OF DUBLIN, a Municipal Corporation in the State of California, hereinafter referred to as" CITY" and MEYERS, NAVE, RIBACK, SILVER& WILSON, a professional law corporation, hereinafter referred to as " MNRSW.".

WITNES SETH
WHEREAS, JOHND. BAKKER is aprincipal.of thelaw firm of MNRSW; WHEREAS, CITY and MNRSW are parties to an agreementdatedNovember 1, 2017, entitled" Agreement for Legal Services;" and
WHEREAS, said " Agreement for Legal Services" restated various provisions of the Agreement for Legal Services, dated January1-5, 2008, which had been amended several times since 2008; and
WHEREAS, the parties desire to amend the compensationsection of the "Agreement for Legal Services," to reflect inflation; and
WHEREAS, thepurposeof this Agreement is to restatethe" Agreement for Legal Services" as amended and make the change to the compensation section; and WHEREAS, it is the desire of the parties hereto to enter this Agreement and establishthe terms and conditions for rendition of legal services to the CITY OF DUBLIN and the compensation therefore.

NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:

1. Appointment of City Attorney.

CITY hereby retains JOHN D. BAKKER, hereinafter referred to as" ATTORNEY," asCityAttorneyfor theCITY OFDUBLIN andATTORNEY agreesto faithfully representthelegal interestsof CITY duringthetermof thisAgreement.ATTORNEY shallproposeanotherattorneyof MNRSW to serveasthe AssistantCity Attorney, subjectto his or her appointmentby the City Council.

2. ATTORNEY' S Services.

ATTORNEY shall provide, through his own services and those of such other,, attorneysofMNRSW,asheshalldetermine,alllegalservicesusuallyandnormallyprovidedbycity attorneys,and specifically thoseduties and servicesdescribedin Government CodeSections41801, 41802, 41803 and 41803.5. Such servicesshall include, but not be limited to:
a. AttendanceatCity CouncilandPlanningCommissionmeetings; Legal Services Agreement Page 1 of 4
Between Dublin and MNRSW)
Attachment 1
209
b. A scheduled presence of the City Attorney or Assistant at City Offices Office Hours") asmay be requestedby the City Manager; not to exceed14 hours per week; c. Preparation of ordinances, resolutions, leases, contracts or other legal documents;
d. Preparation of all findings, decisions or other documents pertaining to legislativeor quasi-judicial actionsor decisionsmadeby theCity Council,boards, commissionsor officers;
e. Rendering legal advice (both oral and written) to members of the City Council, commissions, boards, andto the City Manager, departmentheadsandemployeeswith respect to City matters;
f Negotiating and/or rendering advicewith respectto negotiationspertainingto City' s contracts, leasesand memorandaof understanding; g. RepresentingCity in litigation and/or arbitration or other judicial, administrative or quasi-judicial proceedings;
h. Furnishing legal servicesfor assessmentdistrict or bond proceedings; and i. Furnishing legal servicesfor theredevelopmentagency,parking authority or other agenciesor entities which arenot operatedasanintegral part of City, but which areor may be createdby City asindependentagencies.

3. Independent Contractor.

ATTORNEY shall provide legal servicesto CITY asanindependentcontractor,with controloverhis offices, hours, supportstaff andothermattersexceptasprovidedherein.

4. Compensation.

City shallcompensateATTORNEY, throughMNRSW, in theamountof$ 265per hourfor all servicesrendered, whetherby ATTORNEYor by otherattorneysassociatedwith MNRSW, with the following exceptions: ( a) litigation, for which ATTORNEY, through MNRSW, shallbecompensatedintheamountof$315perhourforalllitigationservicesrenderedwhetherby ATTORNEYorby otherattorneysassociatedwith MNRSW; and (b) workfor whichtheCityis reimbursed by third parties, for which ATTORNEY, through MNRSW, shall be compensatedatthe followingratesperhourfor all servicesrenderedwhetherby ATTORNEYor otherattorneys associated with MNRSW:

Senior Principal 410
Principal 360
Senior Associate and Of Counsel $ 315
Associate 290
Legal Services Agreement Page 2 of 4
Between Dublin and MNRSW)
210
MNRSW will alsobe reimbursed for customary costsand disbursements,including deposition and witness fees, court costs, telephone, photocopying, facsimile charges, computer research on- line fees and messenger services. ATTORNEY, through MNRSW, shall bill CITY at leaston a monthly basisand CITY agreesto pay ATTORNEY within 30 daysof suchbill or statement.

Notwithstanding anything to the contrary in this agreement, the City shall have the right to retain the counsel other than MNRSW in particular matters.

5. No Assignment.

This Agreement is enteredinto by CITY andMNRSW and,exceptassetforth herein, therightsandobligationsof ATTORNEYmaynotbeassignedordelegatedto anyotherattorneyof MNRSW without expresswritten consentof the City Council. This Agreement is not assignable.

6. Insurance
ATTORNEY agrees, through MNRSW, to carrymalpractice insurancein full force and effect during the term of this Agreement in an amount not less than $ 1, 000, 000 ( one million dollars)perpersonand $2,000,000 (two million dollars)peroccurrence.

7. Annual Review
Annually, and at such other intervals as the City Council deemsappropriate, ATTORNEY andCouncilshallmeetto reviewtheperformanceof ATTORNEY andmembersor associatesof hisfirm in furnishingtheservicesprovidedhereunder,andtoreviewthecompensation provisions hereof. Thepartiesmay agreeto changesor amendmentshereto, including, but not limitedtochangesincompensationprovisions,whichchangesoramendmentsshallbeevidencedby written amendment hereto.

8. Term
ThisAgreementshallbeterminableby CITY atwill andby ATTORNEY upon30 days' written notice.

9. Effective Date.

This Agreement shall be effective September 1, 2018.

10. Supersession of Prior Agreements.

This Agreement shall supersedetheAgreementfor Legal Services,datedNovember 1, 2017, as amended.

INWITNESSWHEREOF,thepartieshaveexecutedthisAgreementforLegalServicesthe day and year setforth below.

Legal Services Agreement Page 3 of 4
Between Dublin and MNRSW)
211

CITY OF DUBLIN
a Municipal Corporation
Dated:
1t 20/ 18
By , (> 1.- R—
A k
avid Haubert, Mayor
Attest:
6:44 t /
7).

City Clerk

MEYERS NAVE RIBACK SILVER& WILSON
Dated:
l I$
J D. Bakker, Principal
2877922. 1
Legal Services Agreement Page 4 of 4
Between Dublin and MNRSW)
212

FIRST AMENDMENT TO AGREEMENT FOR LEGAL SERVICES
This First Amendment to Amended and Restated Agreement for Legal Services is made and entered into as of July 1, 2019, by and between the CITY OF DUBLIN, a Municipal Corporation in the State of California, hereinafter referred to as "CITY," and MEYERS, NAVE, RIBACK, SILVER &WILSON, hereinafter referred to as "MNRSW."

W ITNESSETH
W HEREAS, CITY and MNRSW are parties to an Amended and Restated Agreement for Legal Services, dated and entered into as of September 1, 2018; and W HEREAS, it is the desire of the parties hereto to amend the agreement.

NOW, THEREFORE,. IT IS MUTUALLY AGREED that the Agreement for Legal Services is amended as follows:

1. Existing paragraph 4 is deleted and new paragaph 4 is added, to read as follows:
"4. Compensation.

City shall compensate ATTORNEY, through MNRSW, in the amount of $280 per hour for all services rendered, whether by ATTORNEY or by other attorneys associated with M NRSW, with the following exceptions: (a) litigation, for which ATTORNEY, through M NRSW, shall be compensated in the amount of $335 per hour for all litigation services rendered whether by ATTORNEY or by other attorneys associated with MNRSW; and (b) work for which the City is reimbursed by third parties, for which ATTORNEY, through MNRSW, shall be compensated at the following rates per hour for all services rendered whether by ATTORNEY or other attorneys associated with MNRSW:

Senior Principal $425
Principal $360
Senior Associate and Of Counsel $315
Associate $290
M NRSW will also be reimbursed for customary costs and disbursements, including deposition and witness fees, court costs, telephone, photocopying, facsimile charges, computer research on-line fees and messenger services. ATTORNEY, through MNRSW, shall bill CITY at least on a monthly basis and CITY agrees to pay ATTORNEY within 30 days of such bill or statement.

Notwithstanding anything to the contrary in this Amendment, the City shall have the right to retain the counsel other than MNRSW in particular matters." Attachment 2
213
IN WITNESS WHEREOF, the parties have executed this First Amendment to Amended and Restated Agreement for Legal Services the day and year set forth below. ~.~~ ~ / ~~
Dated:

Dated: ~ ~~

CITY OF DUBLIN
a Munici 1 Corporation
By
avid Haubert, May r
Attest:
~ t ~~
City Clerk

M EYERS NAVE RIBACK SILVER &WILSON
Jo .Bakker, Principal
3076860.1
214
S

ECOND AMENDMENT TO AGREEMENT FOR LEGAL SERVICES
This Second Amendment to Amended and Restated Agreement for Legal Services is made and entered into as of July 20, 2021, and effective July 1, 2021, by and between the CITY OF DUBLIN, a Municipal Corporation in the State of California, hereinafter referred to as “CITY,” and MEYERS NAVE, a California professional corporation, hereinafter referred to as “MN.”

WITNESSETH
WHEREAS, CITY and MN are parties to an Amended and Restated Agreement for Legal Services, dated and entered into as of September 1, 2018, as amended as of July 1, 2019; and WHEREAS, it is the desire of the parties hereto to amend the agreement.

NOW, THEREFORE, IT IS MUTUALLY AGREED that the Agreement for Legal Services is amended as follows:

1. Name Change. Effectiv e January 8, 2021, MN changed its name from Meyers, Nave, Riback, Silver & Wilson, a professional corporation, to Meyers Nave, a professional corporation. Effective January 8, 2021, all references to “Meyers, Nave, Riback, Silver & Wilson” and “MNRSW” are hereby amended to read, respectively, “Meyers Nave” and “MN.”

2. Amendment of Paragraph 4. Existing para graph 4 is deleted and new paragraph 4 is added, to read as follows:
“4. Compensation.

City shall compensate ATTORNEY, through MN, in the amount of $295 per hour for all services rendered, whether by ATTORNEY or by other attorneys associated with MN, with the following exceptions: (a) litigation, for which ATTORNEY, through MN, shall be compensated at MN’s then-current standard public agency rates for all litigation services rendered whether by ATTORNEY or by other attorneys associated with MN; and (b)(i) labor and employment advice and (ii) work for which the City is reimbursed by third parties, for which ATTORNEY, through MN, shall be compensated at the following rates per hour for all services rendered whether by ATTORNEY or other attorneys associated with MN:

Senior Principal $445
Principal $380
Senior Associate and Of Counsel $330
Associate $305
MN will also be reimbursed for customary costs and disbursements, including deposition and witness fees, court costs, telephone, photocopying, facsimile charges, computer research on-line fees and messenger services. ATTORNEY, through MN, shall bill CITY at least on a monthly basis and CITY agrees to pay ATTORNEY within 30 days of such bill or statement.

Attachment 3
215

Second Amendment to Agreement for Legal Services Page 2 (Between Dublin and Meyers Nave)
Notwithstanding anything to the contrary in this Agreement, the City shall have the right to retain counsel other than MN in particular matters.” IN WITNESS WHEREOF, the parties have executed this Second Amendment to Amended and Restated Agreement for Legal Services the day and year set forth below.

D a t e d :

CITY OF DUBLIN,
a Municipal Corporation

B y :

Melissa Hernandez, Mayor

Attest:

Marsha Moore, City Clerk

D a t e d :

MEYERS NAVE,
a professional corporation

B y :

John D. Bakker, Principal

3811605.2

216
Third Amendment to Agreement for Legal Services Page 1
(Between Dublin and Meyers Nave)

THIRD AMENDMENT TO AGREEMENT FOR LEGAL SERVICES
This Second Amendment to Amended and Restated Agreement for Legal Services is made and entered into as of October 18, 2022, and effective July 1, 2022, by and between the CITY OF DUBLIN, a Municipal Corporation in the State of California, hereinafter referred to as “CITY,” and MEYERS NAVE, a California professional corporation, hereinafter referred to as “MN.”

WITNESSETH
WHEREAS, CITY and MN are parties to an Amended and Restated Agreement for Legal Services, dated and entered into as of September 1, 2018, as amended as of July 1, 2019 and as of July 1, 2021; and
WHEREAS, it is the desire of the parties hereto to amend the agreement.

NOW, THEREFORE, IT IS MUTUALLY AGREED that the Agreement for Legal Services is amended as follows:

1. Amendment of Paragraph 4. Existing paragraph 4 is deleted and new paragraph 4 is added, to read as follows:
“4. Compensation.

City shall compensate ATTORNEY, through MN, in the amount of $315 per hour for all services rendered, whether by ATTORNEY or by other attorneys associated with MN, with the following exceptions: (a) litigation, for which ATTORNEY, through MN, shall be compensated at MN’s then-current standard public agency rates for all litigation services rendered whether by ATTORNEY or by other attorneys associated with MN; and (b)(i) labor and employment advice and (ii) work for which the City is reimbursed by third parties, for which ATTORNEY, through MN, shall be compensated at the following rates per hour for all services rendered whether by ATTORNEY or other attorneys associated with MN:

Senior Principal $475
Principal and Senior Of Counsel $405
Senior Associate and Of Counsel $350
Associate $325
Paralegal $165
MN
will also be reimbursed for customary costs and disbursements, including deposition and witness fees, court costs, telephone, photocopying, facsimile charges, computer research on-line fees and messenger services. ATTORNEY, through MN, shall bill CITY at least on a monthly basis and CITY agrees to pay ATTORNEY within 30 days of such bill or statement.

Notwithstanding anything to the contrary in this Agreement, the City shall have the right to retain counsel other than MN in particular matters.” Attachment 4
217
Third Amendment to Agreement for Legal Services Page 2
(Between Dublin and Meyers Nave)
IN WITNESS WHEREOF, the parties have executed this Second Amendment to Amended and Restated Agreement for Legal Services the day and year set forth below.

Dated:

CITY OF DUBLIN,
a Municipal Corporation

By:

Melissa Hernandez, Mayor

Attest:

Marsha Moore, City Clerk

Dated:

MEYERS NAVE,
a professional corporation

By:

John D. Bakker, Principal

5204823.1
218

STAFF REPORT

CITY COUNCIL

Page 1 of 10 ends

Agenda Item 6.1
DATE: October 18, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Nissan Commercial Car Wash (PLPA-2022-00003)
Prepared by: Amy Million, Principal Planner
EXECUTIVE SUMMARY:

The Applicant, Dosanjh Real Estate, LLC, is requesting approval of a commercial self-service car wash consisting of a 3,574-square-foot building housing a drive-thru automatic car wash tunnel, a vacuum area with 15 parking spaces and related site improvements. The application includes an amendment to Planned Development Zoning Ordinance No. 03-19 for the Kaiser Commercial Project, a Conditional Use Permit and a Site Development Review Permit. The City Council will consider the proposed Nissan Commercial Car Wash project and a determination that the project impacts are covered by the Kaiser Dublin Medical Center Environmental Impact Report and no further environmental review is required.

STAFF RECOMMENDATION:

Conduct the public hearing, deliberate and: 1) waive the reading and INTRODUCE the Ordinance Approving an Amendment to Planned Development Zoning Ordinance No. 03-19 for Kaiser Commercial; and 2) adopt the Resolution Approving a Conditional Use Permit and Site Development Review Permit Related to the Nissan Commercial Car Wash Project.

FINANCIAL IMPACT:

All costs associated with processing the Planning Applications are borne by the Applicant.

DESCRIPTION:

Background
The project site is located at the southwest corner of Dublin Boulevard and Kaiser Road as shown in Figure 1 below. Residential and commercial uses surround the site as shown in Table 1 below. 219

Page 2 of 10 ends

Figure 1. Project Location
Table 1: Surrounding Land Uses
Location Zoning General Plan Land Use Current Use of the Property
North PD (Planned Development)
Ordinance No. 06-00
High Density
Residential
Multi-Family Residential
(The Terraces)
South PD Ordinance No. 03-19 Medical Campus /
Commercial
Vacant / Nissan and
Infiniti Auto Dealerships
(planned)
East PD Ordinance No. 07-16 Medical Campus Kaiser Medical Center West PD Ordinance No. 03-19 Medical Campus /
Commercial
Vacant
The City Council approved the Kaiser Medical Center project in 2016. The approvals included a General Plan and Eastern Dublin Specific Plan Amendment (Resolution No. 151-16), Planned Development (PD) Rezone with a Stage 1 Development Plan for the entire project site, a Stage 2 Development Plan for the first phase (Phase 1A) of the Kaiser facilities (Ordinance No. 07-16), and a Development Agreement (Ordinance No. 08-16).

The General Plan and Eastern Dublin Specific Plan Amendment established two land use designations, Medical Campus on approximately 36 acres for up to 950,000 square feet of medical campus uses and Medical Campus/Commercial on approximately 22 acres for up to 250,000 square feet of commercial uses (referred to as Phase 1B). The Medical Campus land use designation is intended to provide an attractive, campus-like setting for medical offices, hospitals, and other non-retail commercial uses. The Medical Campus/Commercial land use designation accommodates a range of commercial uses including regional- and community-serving retail uses, professional and administrative offices, hotel, entertainment, automotive sales, and eating and 220

Page 3 of 10 ends

drinking establishments. Development of a self-service car wash facility on the Medical Campus/Commercial site is the proposed project.

The PD zoning for the commercial site focuses on uses that will generate revenue to the City. The focus on revenue-generating uses is unique to this PD and stemmed from the loss of tax revenue as a result of the uses allowed by the General Plan land use change to Medical Campus to accommodate the Kaiser Medical Center.

Kaiser subsequently sold Phase 1B. In February 2019, the new property owner subdivided the Phase 1B site into four parcels as shown in Figure 1. In addition, in April 2019, the City Council approved a PD Rezone with a Stage 2 Development Plan for all four parcels of the commercial site (Ordinance No. 03-19). Parcels 1-3 are currently vacant and the subject project, Nissan Commercial Car Wash, is proposed on Parcel 2. Nissan and Infiniti automobile dealerships have been approved on Parcel 4; the building permit for the Nissan dealership has been issued and the building is currently under construction. A building permit application for the Infiniti dealership has been submitted.

On May 17, 2022, City Council held a Study Session on the proposed project and provided direction to Staff to proceed with reviewing this application and an amendment to the PD zoning to allow a commercial car wash. In addition, the City Council directed Staff to evaluate the proposed color scheme, potential noise mitigation, additional mature landscaping and provide notice of the Community Meeting to the Apex community located just west of the project site.

Proposed Project
The property owner proposes to construct a commercial self-service car wash on the project site consisting of a 3,574-square-foot building housing a drive-thru automatic car wash tunnel, a vacuum area with 15 parking stalls, and related site improvements. The car wash would be open to the public and also used by the planned Nissan and Infiniti automobile dealerships. The proposed car wash is not an allowed use under the PD zoning and, therefore, requires an amendment to the existing PD zoning (Ordinance No. 03-19). In addition, the project requires approval of a Conditional Use Permit and a Site Development Review Permit.

Analysis
Planned Development Zoning Amendment
An amendment to the existing PD zoning is proposed to add “Car Wash/Detailing,” as defined by the Zoning Ordinance, as a conditional use on Parcel 2. As previously stated, the uses currently allowed in the PD focus on revenue generating uses, which is unique to this PD. In evaluating revenue from other car washes in the City, the revenue generated from car washes is minimal.

However, the proposed car wash is also unique in that it supports the Nissan and Infiniti automobile dealerships, which are planned City-revenue generating uses within the PD. The proposed amendment to the PD continues to support the focus on revenue generating uses and would provide a local-serving commercial use that benefits planned businesses within the development as well as the community.

The requirement for a Conditional Use Permit (CUP) provides a tool to help ensure that the operation and use of the car wash is compatible with surrounding commercial and residential 221

Page 4 of 10 ends

uses. No other changes to the PD are proposed.

The draft Ordinance is included as Attachment 1.

Conditional Use Permit
As noted above, the proposed use would require approval of a CUP. The CUP process allows the City to review the operation of the proposed use to ensure that it is consistent with the intent of the Zoning Ordinance and to limit the likelihood of impacts on existing and future businesses within the Kaiser Commercial development as well as adjacent residential and commercial uses.

Operation: The proposed car wash will operate from 8:00 a.m. to 6:00 p.m. daily. The peak periods of operation are anticipated to be Friday afternoons, and Saturday and Sunday mornings.

The Applicant, which also operates the Nissan and Infiniti automobile dealerships, anticipates that the Nissan and Infiniti dealerships would use the car wash Monday through Saturday for approximately 10-20 vehicles per day depending on their needs.

A car wash cycle through the tunnel takes approximately 2.5 minutes to complete; however, due to the tunnel’s conveyance system, multiple vehicles can be in the tunnel at one time. Therefore, it is estimated that the car wash tunnel can accommodate a maximum of 29 vehicles per hour, which is the equivalent to one vehicle loaded every two minutes on the conveyor. Upon completion of the car wash, a customer can park at one of the 15 vacuum parking spaces where 17 individual vacuum stations are located. The additional vacuum stations provide access to both sides of the vehicle at every parking stall.

During the hours of non-operation, access to the site will not be restricted; however, the pay station, car wash tunnel and vacuum stations will be powered off. For security purposes, site lighting will remain on.

Noise: The Applicant submitted a Noise Assessment Study (NAS) as part of their application materials, which analyzed the noise impacts of the proposed car wash including the vacuum area.

The NAS evaluated noise exposure from the property line to the closest residential buildings located across Dublin Boulevard. The NAS is included as Attachment 4.

The NAS was required for the project to address to the Noise Element of the Dublin General Plan.

The Noise Element uses the Community Noise Equivalent Level (CNEL), which is a time-weighted 24-hour average noise descriptor commonly used to describe community noise environments.

Noise levels averaged over 24 hours are often termed “noise exposure.” The normally acceptable noise exposure for residential land uses is 60 decibels (dB) CNEL. As the City does not have noise standards for car wash noise impacts on residential land uses, 60 dB CNEL was used in the study as the limit for project-generated noise at the nearest and most impacted residences across Dublin Boulevard from the site.

The NAS concluded that car wash operational noise would not exceed 60dB CNEL nor add to the existing noise environment at the residences across Dublin Boulevard.

The City engaged the services of First Carbon Solutions (FCS), an acoustical engineer, to peer 222

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Dublin City CouncilOctober 18, 2022

Dublin City Council
October 18, 2022