Agenda packet — Dublin City Council, May 2, 2023 (part 3 of 3)

24. CDBG ONLY - List the number of clients your agency anticipates serving in race/ethnicity categories. Per HUD, "Hispanic" is an ethnicity, not a race.
of households previously living in subsidized housing. In addition, data will be collected on the number of units occupied by the elderly, number of units designated for persons with HIV/AIDS, and number of units for the chronically homeless.

Owner occupied units rehabilitated: This indicator shows the total number of owner occupied units rehabilitated, including the number of these units occupied by the elderly, number of units designated for persons with HIV/AIDS, and number of units for the chronically homeless.

Direct financial assistance to homebuyers: This indicator shows the number of homebuyers receiving direct financial assistance, housing counseling, and down payment assistance/closing costs.

Tenant Based Rental Assistance (TBRA): This indicator shows the total number of households receiving TBRA as well as the number with short-term rental assistance (less than 12 months) and the number of homeless and chronically homeless households assisted.

Homeless shelters: This indicator shows the number of homeless persons given overnight shelter.

Emergency housing: This indicator shows the number of beds created in an overnight shelter or other emergency housing.

Homeless prevention: This indicator shows the number of households that received emergency financial assistance to prevent homelessness and emergency legal assistance to prevent homelessness.

Jobs created: Of the total number of jobs created, this indicator shows the number of jobs that have employee- sponsored health care, the types of jobs created (using Economic Development Administration (EDA) classifications) and the number of persons unemployed before taking the job.

Jobs retained: Of the total number of jobs retained, this indicator shows the number of jobs retained, the number of jobs with employer-sponsored health care benefits, and the types of jobs retained (using EDA classifications)

Business assistance: This indicator shows the total number of businesses assisted. Specifically, it shows the number of new businesses, existing businesses, and the DUNS number of each business so that HUD can track the number of new businesses that remain operational for three years after assistance.

Businesses providing goods or services: This indicator shows whether an assisted business provides goods or services to meet the needs of the service area, neighborhood, or community, as determined by the grantee.

Not Applicable. Not interested in CDBG funding

Persons

Households

Not Applicable. Not interested in CDBG funding
60Seniors (62 and older)
60People with Disabilities
20Female-Headed Households
Youth
Homeless
Not Applicable. Not interested in CDBG funding (Type N/A) 140.00140.00TOTAL
30Extremely Low Income (<30% AMI)
15Very Low Income (30%-50% AMI)
15Low Income (50%-80% AMI)
Moderate Income (80%-120% AMI)

60.0060.00TOTAL
367
The sum entered below must match the total clients entered in Question #9 above. If none, please enter "0"

40White
4 White + HISPANIC
5 Black/African American
Black/African American + HISPANIC
5 Asian
Asian + HISPANIC
American Indian/Alaskan Native
American Indian/Alaskan Native + HISPANIC
Native Hawaiian/Other Pacific Islander
Native Hawaiian/Other Pacific Islander + HISPANIC
American Indian/ Alaskan Native and White
American Indian/ Alaskan Native and White + HISPANIC
Asian and White
Asian and White + HISPANIC
Black/African American and White
Black/African American and White + HISPANIC
American Indian/Alaskan Native and Black/African American American Indian/Alaskan Native and Black/African American + HISPANIC 6 Multi Racial + HISPANIC OR other Multi Racial
Not Applicable. Not interested in CDBG funding. (Type N/A)

60.0060.00TOTAL

#1 - This program/project has the agency's highest priority for funding.

#2 - This program/project has the agency's 2nd highest priority for funding.

#3 - This program/project has the agency's 3rd highest priority for funding.

#4 - This program/project has the agency's 4th highest priority for funding.

#5 - This program/project has the agency's 5th highest priority for funding.

#6 - This program/project has the agency's 6th highest priority for funding.

If you have more than 6 applications per organization, agency, district or entity, check here.

Budget top
Funding Sources/Revenues Budget Amount Amount Committed Area Agency on Aging/Grant USD$ 81,250.00 USD$ 81,250.00 MOWAC/Donation USD$ 145,000.00 USD$ 145,000.00
City of Dublin/Grant USD$ 25,000.00 USD$ 0.00
City of Livermore/Grant USD$ 74,000.00 USD$ 0.00
City of Pleasanton/Grant USD$ 53,000.00 USD$ 0.00
Program Revenue/Donations USD$ 50,000.00 USD$ 0.00
Volunteers/In Kind USD$ 140,000.00 USD$ 0.00
Private Donations/Donation USD$ 25,000.00 USD$ 0.00
Total USD$ 593,250.00 USD$ 226,250.00
Funding Uses/Expenses Budget Amount Amount Committed
Salaries and Wages USD$ 225,000.00
368
Benefits & Payroll Taxes USD$ 49,500.00
Contracted Services USD$ 93,625.00
Supplies USD$ 9,500.00
Postage USD$ 500.00
Telephone USD$ 5,000.00
Rent and Utilities USD$ 4,000.00
Accounting/Audit USD$ 1,200.00
Volunteers - In Kind USD$ 140,000.00
Taxes & Licenses USD$ 10,050.00
Travel & Company Vehicles USD$ 9,875.00
Misc Expense USD$ 45,000.00
Total USD$ 593,250.00 USD$ 0.00

Budget Narrative
We are asking for $25,000 from the City of Dublin to fund 4.2% of this project. We will use this funding for the salaries of two key individuals in
this life saving service to Dublin residents as well as to continue to try to meet the needs of all of the Dublin seniors.

These funds will help
prevent us from going back to a wait list. Individual 1. - Meals on Wheels Coordinator who ensures that daily operations run smoothly - 27% of their salary which
is $741/mos, $8,892 annually with benefits of $1,778 annually.

2. Meals on Wheels Program Manager establishes partnerships as well as trains, recruits, and appreciates volunteers which is vital to our program - 13% of her salary which is $729/mos, $8,750 annually with benefits of $1,750 annually The balance of the request for $3,830 is to cover the direct food cost of 666 meals for our disabled Dublin clients that are not funded by other sources.

Documents top
Documents Requested * Required?Attached Documents *
Program Expense Budget for ALL Grant Requests
download template

Program Expense Budget
Financial Information Form for ALL Grant Requests
download template

Financial Information Form
List of Board of Directors (or governing body) with
agency contact information

Board of Directors
Current Annual Budget for the Entire Agency
Agency Budget
Copy of most recently submitted IRS 990 form or Tax
Return (include complete form)

Form 990 6.30.21
Board of Director's (or governing body's) designation
of authorized official

Authorized Official
Board of Director's (or governing body's) authorization to request funding (may be same document as one
above)

Board Authorization
Proof of insurance carried, including bonding, liability and/or workers' compensation

Certificate of Insurance

STATE AND FEDERAL NON-PROFIT
DETERMINATION LETTER. All organizations MUST
have approved non-profit status from the State of
California and Federal Tax Identification Number at
time of application. Non-compliant applicants will be
disqualified.

IRS Exempt Letter
State of Calif - Certificate of Status
Certified Audit and/or Certified Financial Statements
Financial Audit
REQUIRED FOR CDBG ONLY - If requesting Capital
Funding, please upload your Capital expenditure
budget (your own format is acceptable)
REQUIRED FOR CDBG ONLY - Personnel Policies
Including Affirmative Action Plan and Grievance 369

Application ID: 426846
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Procedure
REQUIRED FOR CDBG ONLY - Agency Audit
Requirements and Copy of Last Audit Highlighting
"Findings" Section
REQUIRED FOR CDBG ONLY - Articles of
Incorporation and Bylaws
REQUIRED FOR CDBG ONLY - Conflict of Interest
Statement (if not included in Bylaws)

REQUIRED FOR CDBG ONLY - AGENCY'S

LIMITED ENGLISH PROFICIENCY LANGUAGE
ACCESS PLAN (LEP/LAP). Must include outreach
to limited English speaking residents to encourage
access to services & housing. Include what access
accommodations are used.

Email This Preview Save as PDF Print Close Window A▲▼ City of Dublin
PCS - Human Services Division
City of Dublin, Fiscal Year 2023-24, Human Services Grant Program Deadline: 1/20/2023
Sunflower Hill
Sunflower Hill's Program Support for Adults with Developmental Disabilities

Jump to: Organization Information Questions Budget Documents

USD$ 18,900.00 Requested

Submitted: 1/20/2023 10:38:37 PM (Pacific)

Project Contact
Jen Lenard-Benson
[email protected]
Tel: 925-800-1042

Additional Contacts
none entered

Sunflower Hill
PO Box 11436
Pleasanton, CA 94588
United States

Executive Director
Jen Lenard-Benson
[email protected]

Telephone925-800-1042
Fax
Web sunflowerhill.org

Organization Information top

1. Business License Number
BL-110708

Questions top

1. Select the category that best describes your organization:
(Select only one.)

2. Please describe your agency's mission (no more than 3 sentences or 250 characters).

Sunflower Hill is a Tri-Valley nonprofit organization dedicated to creating places and spaces where adults with intellectual and developmental disabilities (I/DD) live, work, learn, and thrive as part of the greater community.

3. Select the category that best describes the project:
(Select only one. For Capital Projects, please contact City Staff ahead of the grant application submission to review additional requirements including the Davis-Bacon/Fair Labor Standards Act )

4. Is this a "new" service, program, project or activity? "New" is identified as not yet started, implemented or in operation.

Non-Profit

Public Agency

Other:

Capital Project

Public Service Program or Project
371

5. Provide a brief summary of the program/project for which your agency is seeking funding (No more than three sentences. This text will be used widely during the review and implementation process to describe your project).

The Sunflower Hill Garden, located at Hagemann Ranch in Livermore, is an outdoor, instructional space providing educational, therapeutic, and life skills training for adults with intellectual and developmental disabilities (I/DD). Our multi-disciplinary program is specifically designed for adults with I/DD, including those with autism, Down syndrome, cerebral palsy, epilepsy, and other chromosomal differences. The Hands-On Garden Groups, open to Tri-Valley adult day, transition, high school, and residential programs, as well as individuals, offer person-centered programming for adults with I/DD, including curriculum that provides opportunities to learn about organic gardening and healthy nutrition, while engaging in a supportive environment and building vital independent living skills.

6. Describe the challenges, needs, or service gaps in Dublin your program/project addresses. If you do not receive funding, what would the impact be? (You should reference Dublin demographics, statistics, and reports to make your case.)
This project is specifically designed to meet the unique needs of individuals with I/DD living in the Tri-Valley. The CDC estimates that 1 in 6 children aged 3-17 have one or more developmental disabilities. These conditions begin early in childhood, impact day-to-day functioning, and continue throughout a person's lifetime. In California, it is estimated that there are 625,000 adults with I/DD. This population only grows over time with increased diagnosis, longer life expectancy, and a growing California population. Locally, these numbers are consistent with statewide trends, with approximately 5,500 individuals with I/DD living in Alameda County. Furthermore, it is estimated that roughly 395 Dublin residents, 471 Pleasanton residents, and 580 Livermore residents have a developmental disability.

Individuals with developmental disabilities represent overlooked population groups in Eastern Alameda County with respect to living options and job opportunities, as was reported in the 2011 Human Services Needs Assessment. It is critical for Tri- Valley cities to solicit and implement programs that address the diverse needs of the adult developmentally disabled population, as programs and activities are significantly reduced once a person ages out of the public-school system.

Individuals with developmental disabilities are also considered extremely low income, living as adults on Supplemental Security Income, or with assistance from family, if available.

Our in-person Hands-On Garden Group Program, open to Tri-Valley adult day, transition, high school, and residential programs, as well as individuals, offers person-centered programming for adults with I/DD. Sunflower Hill is one of the only organizations in the region offering therapeutic and life skills training in an educational, outdoor setting, and the demand for our in-person programs is very high. If we do not receive city funding, we will likely need to scale back our programming in the garden.

7. Estimate the total number of UNDUPLICATED Dublin residents to be served by this project. (UNDUPLICATED means client is counted only once regardless of number of services received in a year.) 35 8. Which of the 14 Areas of Concern identified in the Eastern County 2011 Needs Assessment Report does your project identify with? Please explain how your project meets the selected Areas of Concerns as well as helps the City of Dublin archive its Vision Statement that was included in its 2018 Strategic Plan.

The mission and vision statements are available online at www.dublin.ca.gov/1956/Application-Requirements-Process

Yes

Behavioral Health (mental health and substance abuse)

Affordable Housing

Health Care (including dental)

Workforce Development

Homelessness

Transportation Services and Access

Domestic Violence and Child Abuse

Disabilities

Food and Nutrition

Senior Services

Youth Services

Child Care, Early Childhood Development and Education

Changing Demographics and Growing Diversity

Financial Assistance

None of the Above

Please explain: 372

9. Describe in detail how Dublin grant funds will be used for this project. If the funds are used for staffing, be sure to provide specific details on the number and types of positions being funded. (If capital funding is being requested, this narrative should include a detailed project scope and project timeline. The scope of work should include any land tenure issues. Additional documentation include designs, site plans, etc. can be attached later in the "Documents" tab.)
(What specifically will the grant funds be used for?)
The funds requested for this project are to be used to support Sunflower Hill’s Hands-On Garden Groups Program and a portion of our Educational Garden Manager’s and Program Instructor’s salaries. Our Educational Garden Manager and Program Instructor are integral members of the Sunflower Hill Programs team and are responsible for providing hands-on, innovative programming that is specifically designed to equip adults with I/DD with life skills to be successful in our community.

Our Educational Garden Manager spearheads all oversight and maintenance of the garden infrastructure and crop plan, as well as performs gardening and field work tasks to ensure a healthy crop production and a supportive environment for all program participants. The Educational Garden Manager is also responsible for developing and maintaining relationships with local nonprofits that receive our produce donations, along with delivering donated produce. Our Programs Instructor develops and implements dynamic programs in the garden to meet the diverse range of needs of our program participants and enhances their programmatic experience.

We are currently offering our Hands-On Garden Groups Program to 10 different adult day, transition, and residential programs located throughout the Tri-Valley. We are providing programming in the garden to the following groups from Dublin specifically:

Dublin Valley High School and the Kaleidoscope Adult Day Program. All groups provide their own transportation to the garden.

We have also opened our garden sessions to individuals, and are currently providing programming to individuals from Dublin, Pleasanton, Livermore, Danville, Walnut Creek, and Fremont.

Our Hands-On Garden Groups Program is uniquely designed to honor all ability levels. Led by knowledgeable staff with a passion for both people and plants, our curriculum addresses educational, therapeutic, and life-skill topics to grow vital independent living skills. During their sessions at the Sunflower Hill Garden, groups and individuals learn skills that are imperative to keeping a garden growing, use tools and skills employed in such work, and enjoy extended time participating in field tasks, practicing what they have learned. Each 90-minute session in the Garden includes a welcome activity, time for individual gardening tasks, closing healthy snack, and discussion. Weekly tasks are designed with individual participants in mind, allowing for a variety of garden tasks to appeal to all abilities. Tasks include a range of gross and fine motor movements and a variety of standing, kneeling, lifting, and/or tabletop tasks. Additionally, participants explore tasting new and healthy foods and engage in a natural setting.

We also have a team of dedicated and talented volunteers who work in the garden each week. These individuals are vital to our program, assist with labor in the field, and are trained and supervised by our Garden Manager. We are currently providing volunteer opportunities for adults with I/DD as well as individuals who are neurotypical.

Under the leadership of our Educational Garden Manager, our staff have taken significant efforts to ensure the garden’s continued sustainability. The Educational Garden Manager sheet mulches, using cardboard and organic materials (wood chips and straw) between perennial beds, open spaces, and garden pathways. This practice conserves water, by reducing wind and heat evaporation, builds soil, and reduces weed pressure. The staff have also streamlined our composting practices by utilizing more of the green waste produced in the garden.

10. Describe how you will measure the effectiveness of this program/project. Describe your criteria for success.

What results do you expect to have achieved at the end of this grant? Our multi-disciplinary Hands-On Garden Groups Program is designed for adults with I/DD, including those with autism, Down syndrome, cerebral palsy, epilepsy, and other chromosomal differences. Led by our knowledgeable and dedicated Garden staff, the curriculum is specially designed to offer unique experiences for adults with I/DD of all abilities.

Through an engaging curriculum and guidance from staff, participants are able to achieve a number of objectives that lead to greater independence, empowerment, and confidence. Sessions are designed so that program participants are able to achieve the following:
• Learn how to exercise the freedom of choosing their own task each week. • Work independently on a task until completion.
• Follow step-by-step instructions and learn how to ask follow-up questions, as needed. • Practice simple math and life science concepts.
• Improve social skills with instructors, peers, and community partners. • Learn how healthy food and flowers are grown from seed to harvest. • Have opportunities for physical activity in a natural environment that is accessible to all ability levels. 373
Support of our Educational Garden Manager and Programs Instructor will further enable the execution of the above objectives.

Our staff assess our programs’ effectiveness through a variety of means. We rely on gathering feedback from program participants, caregivers, teachers, and day program leaders and innovate our programs accordingly. Our programs are also designed to offer participants opportunities to engage in self-reflection and provide regular feedback at the end of each class or session.

Furthermore, we measure success through the amount of produce we donate to local nonprofits. In 2022, we donated more than 2,500 pounds, 90% of our produce, to Culinary Angels, Tri-Valley Haven’s Food Pantry, and Shepherd’s Gate. These produce donations serve local residents, including those in Dublin, struggling with food or housing insecurity, or undergoing a significant medical challenge.

In September 2022, we also began a floral donation program. Each week, program participants harvest flowers from the garden and create bouquets, which are then donated to patients at Hope Hospice. On average, we donate 30 bouquets per week, and the feedback from Hope Hospice has been overwhelmingly positive. Students from the transition class at Dublin Valley High School are not only creating the floral bouquets, but they are also making weekly deliveries to the Hope Hospice office in Dublin. Our floral donation program provides participants with a wide array of opportunities to improve dexterity, fine motor, communication, and community building skills.

11. The City Council updated Dublin’s Mission, Vision, and Values in 2020 to include Inclusivity, Diversity and Equity. How does your project further these values?
The full statements are available at www.dublin.ca.gov/72/mission-vision Sunflower Hill’s Hands-On Garden Groups Program promotes the values of inclusivity, diversity, and equity through a number of means. As noted above, our curriculum is specifically designed to meet the diverse needs of adults with I/DD and ensure that each program participant is equipped with a variety of opportunities each week to be successful.

We as an organization value the input of people with I/DD to guide the design of programs, activities, and residential communities, as set forth in our 2021-2025 Strategic Plan. This includes innovating our programming based upon feedback and suggestions from our program participants. As such, each week, our team assesses the needs of individual participants and modifies tasks, if needed. We also provide adaptable materials and tools to ensure that each participant can be fully engaged in our programming.

The Sunflower Hill Garden is also accessible to all ability levels. This unique space features a series of decomposed granite pathways, raised garden beds, and a variety of seating options to ensure that it is fully accessible to all, including program participants who are visually impaired or use walkers or wheelchairs.

Our Hands-On Garden Groups programming is a free to all transition and day program participants, and as a result, it is fully accessible regardless of their socioeconomic status. We do offer a weekly session to individual participants and caregivers for a small fee. Our fee in 2023 for our individual group sessions is $10 per class to ensure accessibility. We also offer fee waivers to encourage full participation to ensure that cost is never a barrier to participating in our programming.

12. For the Fiscal Year 2023-2024 Human Services Grant Cycle, additional funding may be available through the City’s American Rescue Plan Act allocation. Organizations that are eligible for this funding must provide services that are responding to the economic and public health impacts of the COVID-19 Pandemic. If applicable, please describe how your organization’s programs and services directly respond to negative economic or public health impacts of the COVID-19 Pandemic.

Enter "NA" if not eligible.

13. ** QUESTIONS 14 THROUGH 24 ARE FOR THOSE ORGANIZATIONS INTERESTED IN APPLYING FOR FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING ONLY. ** Are you are interested in applying for CDBG funds?

14. CDBG ONLY- Explain your Limited English Proficiency/Language Access Plan (LEP/LAP). How does your agency outreach to limited English speaking residents to encourage access to services? What access accommodations are used? Etc. Provide detail
Please enter "N/A" if you are not interested in qualifying for CDBG funding.

N/A

15. CDBG ONLY - Identify at least one HUD Guiding Principle that relates to your project:

Yes. If so, check box here and answer questions 14 through 25.

No. If no, check box here and enter NA

Don't know. If you are unsure, please call City staff at (925) 833-6645. 374

16. CDBG ONLY - Identify at least HUD Consolidated Plan Goal that relates to your project:
(Select Category and Applicable Goals)

17. CDBG ONLY - Identify at least one HUD Strategic Goal that relates to your project:

18. CDBG ONLY - Select one HUD Objective that relates to your project:
(TIP: When selecting an objective ask yourself, "What is the purpose of the activity? What is the larger community need that I am seeking to address?")

19. CDBG ONLY - Select one HUD Outcome that relates to your project:
(TIP: When selecting an outcome ask yourself, "What type of change or result am I seeking?")

Be culturally accessible, appropriate and inclusive

Encourage community engagement and involvement

Promote energy and resource efficiency

Encourage networking and information sharing across service providers

Encourage process streamlining

Consolidate service delivery

Not Applicable. Not interested in CDBG funding.

A) Housing

Goal 1: Promote the production, rehabilitation, and preservation of affordable housing (rental and ownership) through acquisition, rehabilitation, new construction, and minor repair.

Goal 2: Reduction of housing discrimination through provision of fair housing and tenant/landlord services.

Goal 3: Use resources to assist low-income residents make rental assistance payments in response to Covid-19.

B) Homeless

Goal 1: Use resource to end homelessness by funding and supporting homeless service programs.

C) Supportive Housing

Goal 1: Increase the availability of services enriched housing for persons with special needs by supporting acquisition and new construction of housing units.

D) Community Development

Goal 1: Make improvements, including ADA accessibility and rehabilitation to public facilities, such as curbs and sidewalks, neighborhood parks and recreational improvements, homeless facilities and other public facilities/community centers.

Goal 2: Fund economic development, micro-enterprise, and on-the-job training.

Goal 3: Support public service programs for low income residents, preserving safety net services for families and individuals who are vulnerable or

F) Not Applicable. Not interested in CDBG funding.

Public Services

Public Facilities

Rental Assistance

Affordable Housing

Increase Opportunities for 1st Time Homebuyers

Promote Decent Affordable Rental Housing

Strengthen Communities

Ensure Equal Opportunity in Housing

Reduce Housing Discrimination

Promote Participation of Grass-Roots, Faith-Based, and other Community-Based Organizations

Not Applicable. Not interested in CDBG funding.

Creating a Suitable Living Environment

Providing Decent Affordable Housing

Creating Economic Opportunities

Not Applicable. Not interested in CDBG funding.

Availability/Accessibility

Affordability

Sustainability

Not Applicable. I am not interested in qualifying for CDBG funding. 375

20. CDBG ONLY - Select one HUD Specific Indicator that relates to your project:

21. CDBG ONLY - Please choose a common indicator that your agency will use to track clients:
(Select only ONE.)

22. CDBG ONLY - Based on the common indicator you selected above, please list the number of unduplicated Dublin clients (EITHER Persons OR Households) your agency anticipates serving in each category. If none, please enter "0".

Public facility or infrastructure: This indicator shows the number of persons that have been assisted by public facility or infrastructure activities that provide individuals with new or improved access to the facility or infrastructure. If the activity was used to meet a quality standard or to measurably improve quality, then this indicator will report the number of household units that no longer have access to a substandard service.

Public Service: This indicator shows the number of persons that have been assisted with new or improved access to a service. If the activity was used to meet a quality standard or to measurably improve quality, then this indicator will report the number of persons that no longer have access to a substandard service.

Targeted revitalization: This indicator shows a range of outcomes such as jobs created and retained, businesses assisted, low- and moderate-income persons and households served, slum/blight demolition, number of acres of brownfields remediated, etc. in a targeted area.

Commercial facade treatments or business building rehabilitation: This indicator shows the number of commercial facade treatments undertaken and the number of business buildings that were rehabilitated.

Brownfields remediated: This indicator shows the number of acres of brownfields that were remediated.

Rental units constructed: This indicator shows the number of affordable rental units created, as well as the number of years of affordability, number of units occupied by the elderly, and those units designated for chronically homeless persons and persons with HIV/AIDS.

Rental units rehabilitated: This indicator shows the number of affordable rental units rehabilitated as well as the number of years of affordability, units for chronically homeless persons, elderly persons, and persons with HIV/AIDS.

Homeownership units constructed or acquired with rehabilitation: This indicator shows the total number of homeownership units constructed, acquired, and/or acquired with rehabilitation per activity. This includes total number of affordable units, number of years of affordability, Energy Star qualified units, section 504 accessible units, and number of households previously living in subsidized housing. In addition, data will be collected on the number of units occupied by the elderly, number of units designated for persons with HIV/AIDS, and number of units for the chronically homeless.

Direct financial assistance to homebuyers: This indicator shows the number of homebuyers receiving direct financial assistance, housing counseling, and down payment assistance/closing costs.

Homeless shelters: This indicator shows the number of homeless persons given overnight shelter.

Emergency housing: This indicator shows the number of beds created in an overnight shelter or other emergency housing.

Homeless prevention: This indicator shows the number of households that received emergency financial assistance to prevent homelessness and emergency legal assistance to prevent homelessness.

Not Applicable. Not interested in CDBG funding

Persons

Households

Not Applicable. Not interested in CDBG funding
Seniors (62 and older) 376

23. CDBG ONLY - Based on the common indicator you selected above, please list the number of unduplicated Dublin clients (EITHER Persons OR Households) your agency anticipates serving in each category. If none, please enter "0".

Area Median Income ("AMI") information is available online at www.dublin.ca.gov/1956/Application-Requirements-Process

24. CDBG ONLY - List the number of clients your agency anticipates serving in race/ethnicity categories. Per HUD, "Hispanic" is an ethnicity, not a race.

The sum entered below must match the total clients entered in Question #9 above. If none, please enter "0"

25. If your agency is submitting more than one application or the same agency has different programs within it, please RANK the priority of this application, with number 1 being the highest priority for funding. There should only be one #1 PER AGENCY
People with Disabilities
Female-Headed Households
Youth
Homeless
N/ANot Applicable. Not interested in CDBG funding (Type N/A)

0.000.00TOTAL
N/AExtremely Low Income (<30% AMI)
Very Low Income (30%-50% AMI)
Low Income (50%-80% AMI)
Moderate Income (80%-120% AMI)

0.000.00TOTAL
White
White + HISPANIC
Black/African American
Black/African American + HISPANIC
Asian
Asian + HISPANIC
American Indian/Alaskan Native
American Indian/Alaskan Native + HISPANIC
Native Hawaiian/Other Pacific Islander
Native Hawaiian/Other Pacific Islander + HISPANIC
American Indian/ Alaskan Native and White
American Indian/ Alaskan Native and White + HISPANIC
Asian and White
Asian and White + HISPANIC
Black/African American and White
Black/African American and White + HISPANIC
American Indian/Alaskan Native and Black/African American American Indian/Alaskan Native and Black/African American + HISPANIC Multi Racial + HISPANIC OR other Multi Racial
N/ANot Applicable. Not interested in CDBG funding. (Type N/A)

0.000.00TOTAL

#1 - This program/project has the agency's highest priority for funding.

#2 - This program/project has the agency's 2nd highest priority for funding.

#3 - This program/project has the agency's 3rd highest priority for funding. 377

#4 - This program/project has the agency's 4th highest priority for funding.

#5 - This program/project has the agency's 5th highest priority for funding.

#6 - This program/project has the agency's 6th highest priority for funding.

If you have more than 6 applications per organization, agency, district or entity, check here.

Budget top
Funding Sources/Revenues Budget AmountAmount Committed
City of Dublin - partial salary for Garden Manager USD$ 18,900.00 City of Pleasanton - partial salary for Programs Instructor USD$ 19,438.00 Clif Family Foundation USD$ 5,000.00 USD$ 5,000.00
Lawrence Livermore National Security Gift Program USD$ 3,800.00 USD$ 3,800.00 1% Serano Community Gift Program USD$ 10,000.00
Pleasanton Weekly Holiday Fund USD$ 10,000.00
Drysdale Community Foundation USD$ 4,300.00 USD$ 4,300.00 Individual donations (includes year-end campaign, special events) USD$ 150,000.00 USD$ 6,100.00 Total USD$ 221,438.00USD$ 19,200.00
Funding Uses/Expenses Budget AmountAmount Committed
Salaries for Nonresidential Programs staff USD$ 147,810.00 USD$ 10,400.00 Benefits for Nonresidential Programs staff USD$ 18,637.00 Contracted services (water/soil testing; irrigation repair) USD$ 2,975.00 Telephone for Nonresidential Programs staff
Rent/utilities (Garden) USD$ 3,200.00 USD$ 0.00
Other: General operating expenses USD$ 3,000.00
Materials/supplies (Garden) USD$ 13,500.00
Total USD$ 189,122.00USD$ 10,400.00

Budget Narrative
Sunflower Hill's funding request of $18,900 will cover 20% of the salary of our Educational Garden Manager ($12,400) and $20% of the salary for our Programs Instructor ($6,500) in FY 2023. The salary of $147,810 and benefits of $18,637 noted above are for the Sunflower Hill Nonresidential Programs' Team as a whole, comprised of half of the Programs Director's salary, two thirds of the Garden and Programs Assistant salary, and all of the Educational Garden Manager and Programs Instructor salaries.

The remaining budget required for the Sunflower Hill Nonresidential Programs' Team salaries, as well as funds needed to maintain the Hands-On Garden Groups Program, will be covered by contributed income from other local city, corporate, and private grants, as well as Sunflower Hill's robust fundraising efforts, including special events and individual donations.

Please note that expenses above indicate costs needed to operate the Sunflower Hill Garden Program, rather than operational expenses for the entire organization. "Other" operating costs noted above include mileage reimbursement for delivering donated produce, and software licensing fees.

Documents top
Documents Requested * Required?Attached Documents *
Program Expense Budget for ALL Grant Requests
download template

Program Expense Budget Form - Sunflower Hill -
2023-2024
Financial Information Form for ALL Grant Requests
download template

Additional Project Funding Sources and Staffing
Costs - Sunflower Hill - 2023-2024
List of Board of Directors (or governing body) with
agency contact information

Sunflower Hill Board of Directors List 2023-2025
Current Annual Budget for the Entire Agency
Sunflower Hill 2023 Budget
378

Application ID: 425252
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Copy of most recently submitted IRS 990 form or Tax
Return (include complete form)

Sunflower Hill 990
Board of Director's (or governing body's) designation
of authorized official

Sunflower Hill Board Authorization
Board of Director's (or governing body's) authorization to request funding (may be same document as one
above)

Sunflower Hill Board Authorization
Proof of insurance carried, including bonding, liability and/or workers' compensation

Sunflower Insurance verification

Sunflower Hill 501c3 status
Certified Audit and/or Certified Financial Statements
Sunflower Hill 990
REQUIRED FOR CDBG ONLY - If requesting Capital
Funding, please upload your Capital expenditure
budget (your own format is acceptable)
REQUIRED FOR CDBG ONLY - Personnel Policies
Including Affirmative Action Plan and Grievance
Procedure
REQUIRED FOR CDBG ONLY - Agency Audit
Requirements and Copy of Last Audit Highlighting
"Findings" Section
REQUIRED FOR CDBG ONLY - Articles of
Incorporation and Bylaws
REQUIRED FOR CDBG ONLY - Conflict of Interest
Statement (if not included in Bylaws)

REQUIRED FOR CDBG ONLY - AGENCY'S

Jump to: Organization Information Questions Budget Documents

USD$ 25,000.00 Requested

Submitted: 1/19/2023 7:24:28 PM (Pacific)

Project Contact
Christine Dillman Dillman
[email protected]
Tel: 9254495845

Additional Contacts
[email protected],[email protected]

Tri-Valley Haven
3663 Pacific Avenue
Livermore, CA 94550
United States

Acting Executive Director
Christine Dillman
[email protected]

Telephone(925) 449-5845 x
Fax (925) 449-2684 x
Web www.trivalleyhaven.org

Organization Information top

1. Business License Number
BL-007058

Questions top

1. Select the category that best describes your organization:
(Select only one.)

2. Please describe your agency's mission (no more than 3 sentences or 250 characters).

Tri-Valley Haven creates homes safe from abuse, contributes to a more peaceful society. One person, one family, one community at a time. Together we build a world without violence.

4. Is this a "new" service, program, project or activity? "New" is identified as not yet started, implemented or in operation.

Non-Profit

Public Agency

Other:

Capital Project

Public Service Program or Project
380

TVH's Domestic Violence Services Program is an existing project. Our 24-hour Crisis Line is the main point of entry for survivors seeking shelter. Clients are referred to us via our website, law enforcement, hospitals, 211, shelter networks and other agencies. Clients are screened via telephone to assess their needs and safety, and then, if appropriate, an in-person intake is conducted. Each client is assigned to a Case Manager and individual counseling is available to adults and children.

The following groups are available for adult clients: DV Support, Job Readiness, Parenting, Life Skills and Family Night. Goals are set with each client depending on their specific needs while meeting with their Case Manager, who will assist them in working toward their goals. The maximum length of stay at Shiloh is 105 days. Shiloh has its own vehicle which is used for client intakes and emergency transportation. While in the Shiloh program, Clipper cards, BART tickets and gas cards are available to clients. During their stay, clients can receive food from our pantry and Open Heart Kitchen..

6. Describe the challenges, needs, or service gaps in Dublin your program/project addresses. If you do not receive funding, what would the impact be? (You should reference Dublin demographics, statistics, and reports to make your case.)
The funds requested from Dublin will be used to pay part of the Bilingual Case Manager's time, and part of the Overnight staff's time. These positions are essential for the shelter operations. Tri-Valley Haven’s domestic violence services support Dublin’s mission to have a high quality of life and a safe and secure environment for all residents through prevention and intervention services. Furthermore, we will make these services available to all residents through provision of services that are culturally sensitive and appropriate. Clients will benefit from our program or by creating a safety plan for themselves and their children, developing goals and plan of action towards achieving self-sufficiency, and connecting with the resources available in our community. In FY 21-22, we served 224 survivors of domestic violence from Dublin through our crisis line and shelter. The Domestic Violence Services Program utilizes in-house and donated services as much as possible to meet clients' needs and hold down costs. Residents are able to obtain food from the TVH Food Pantry, they are given clothing vouchers and referrals to our Thrift Store, they receive assistance applying for government services such as CAL Fresh, CalWORKS, and Linkages.

We refer our clients to AXIS for their health related needs. Trained volunteers provide overnight crisis line coverage as well as (along with TVH staff) around the clock response to sexual assault calls and referrals from local police departments and hospitals, and volunteers provide childcare for shelter children while their parents participate in educational and support groups. All of this contributes to a very reasonable budget.

7. Estimate the total number of UNDUPLICATED Dublin residents to be served by this project. (UNDUPLICATED means client is counted only once regardless of number of services received in a year.) 75 8. Which of the 14 Areas of Concern identified in the Eastern County 2011 Needs Assessment Report does your project identify with? Please explain how your project meets the selected Areas of Concerns as well as helps the City of Dublin archive its Vision Statement that was included in its 2018 Strategic Plan.

The mission and vision statements are available online at www.dublin.ca.gov/1956/Application-Requirements-Process

Yes

Behavioral Health (mental health and substance abuse)

Affordable Housing

Health Care (including dental)

Workforce Development

Homelessness

Transportation Services and Access

Domestic Violence and Child Abuse

Disabilities

Food and Nutrition

Senior Services

Youth Services

Child Care, Early Childhood Development and Education

Changing Demographics and Growing Diversity

Financial Assistance

None of the Above

Please explain:
381
include any land tenure issues. Additional documentation include designs, site plans, etc. can be attached later in the "Documents" tab.)
(What specifically will the grant funds be used for?)
The funds requested from Dublin will be used to pay part of the Bilingual Case Manager's time, and part of the Overnight staff's time. These positions are essential for the shelter operations. Tri-Valley Haven’s domestic violence services support Dublin’s mission to have a high quality of life and a safe and secure environment for all residents through prevention and intervention services. Furthermore, we will make these services available to all residents through provision of services that are culturally sensitive and appropriate. Clients will benefit from our program or by creating a safety plan for themselves and their children, developing goals and plan of action towards achieving self-sufficiency, and connecting with the resources available in our community. In FY 21-22, we served survivors of violence from Dublin through our crisis line and shelter and an additional 121 Dublin callers seeking information and referral. The Domestic Violence Services Program utilizes in-house and donated services as much as possible to meet clients' needs and hold down costs. Residents are able to obtain food from the TVH Food Pantry, they are given clothing vouchers and referrals to our Thrift Store, they receive assistance applying for government services such as CAL Fresh, CalWORKS, and Linkages. We refer our clients to AXIS for their health related needs. Trained volunteers provide overnight crisis line coverage as well as (along with TVH staff) around the clock response to sexual assault calls and referrals from local police departments and hospitals, and volunteers provide childcare for shelter children while their parents participate in educational and support groups. All of this contributes to a very reasonable budget.

10. Describe how you will measure the effectiveness of this program/project. Describe your criteria for success.

What results do you expect to have achieved at the end of this grant? As required by Alameda County, TVH uses Results Based Accountability (RBA) to measure the success of our program. Our performance measures include: a) at least 75% of participants will report that they are Satisfied or Very Satisfied on the satisfaction surveys; b) 75% of Shelter program participants will be safely housed upon exit. Last Fiscal Year we met or nearly met both performance measures. The success of the Program will be measured through evaluation of client surveys, statistical results, and the individual goals set by the program participant and her/his case manager. Those goals will be set up on a case-by-case basis and may include: reuniting with their children through completing their CPS Plan, finding housing or employment. Some clients will only stay one or two nights, and their goals will be very different such as safely relocating to a different county or a state. Client progress will be tracked by the case manager during weekly meetings. Progress is also monitored at weekly staff meetings during case review. Additionally, case managers consult with staff counselors or the Clinical Supervisor as needed in order to provide the best client services.

We conduct annual briefings at Dublin Police Services to update them about issues of domestic violence, sexual assault and homelessness, and our agency’s activities. All new staff and volunteers who attend our 70-hour domestic violence and sexual assault counselor training participate in a ride along with one of the three Tri-Valley police departments in order to maintain a strong connection to local law enforcement. Officers regularly tell us during the annual briefings that this is a positive experience for them. We are participants in the Family Violence Prevention Programs at Kaiser Permanente in Livermore and Pleasanton. While the Dublin Kaiser offices do not have a formal program in place, we have made presentations to staff about domestic violence, and they have supported several of our events, such as Back to School and the Pace for Peace.

11. The City Council updated Dublin’s Mission, Vision, and Values in 2020 to include Inclusivity, Diversity and Equity. How does your project further these values?
The full statements are available at www.dublin.ca.gov/72/mission-vision We strive to make our services available to all through the provision of culturally sensitive services as detailed in question 10 above, in the languages of our clients. Toward this end, we have consciously worked to diversify our staff through offering a wage differential to direct service staff fluent in the languages most commonly spoken in the Tri-Valley area. Our shelters are accessible to clients with disabilities, and we inquire upon intake if any accommodations are needed. All of our facilities are LGBTQ welcoming.

We have multi-cultural staff members and volunteers who utilize their cultural backgrounds to enhance the services we provide to our clients. We presently have staff fluent in Spanish, Hindi, Punjabi, Russian, French and several African languages. Multi language fluency is always a consideration when hiring staff and recruiting volunteers, and wage differentials are given to those bilingual. All of the written materials at Shiloh are in both English and Spanish, and some are in Chinese. We make sure that at Shiloh we have cooking utensils and dishes that are multi-culturally appropriate such as rice cookers, chopsticks, and new sets of pots and pans for Muslim clients whose religious practice requires that these not be shared with other families. Ethnic food is available for our shelter clients at the Food Pantry and grocery store gift cards are available to assist with purchasing items that aren’t at the Food Pantry. We continue educating our staff through participation in Cultural Responsiveness development projects. TVH staff maintains a good working relationship with CRIL, a local service provider for persons with disabilities and also is aware of key services such transportation for persons with disabilities and how to access them.

Telephone screenings and intake processes include questions about needed accommodations (such as a bottom bunk, private room or special dietary needs). Our shelter is handicap-accessible.

Our Domestic Violence Housing First program, funded by the Office of Emergency Services, offers case management and client assistance to help survivors of domestic violence access and/or retain safe housing after leaving an abusive relationship.

During the pandemic, DVHF has helped survivors who lost their jobs or had their hours cut to pay rent and utility bills in order that they could remain safely housed. In 2021 Tri-Valley Haven hosted two vaccination clinics by Alameda County Healthcare for the Homeless at our Livermore community building.

15. CDBG ONLY - Identify at least one HUD Guiding Principle that relates to your project:

16. CDBG ONLY - Identify at least HUD Consolidated Plan Goal that relates to your project:
(Select Category and Applicable Goals)

17. CDBG ONLY - Identify at least one HUD Strategic Goal that relates to your project:

Yes. If so, check box here and answer questions 14 through 25.

No. If no, check box here and enter NA

Don't know. If you are unsure, please call City staff at (925) 833-6645.

Be culturally accessible, appropriate and inclusive

Encourage community engagement and involvement

Promote energy and resource efficiency

Encourage networking and information sharing across service providers

Encourage process streamlining

Consolidate service delivery

Not Applicable. Not interested in CDBG funding.

A) Housing

Goal 1: Promote the production, rehabilitation, and preservation of affordable housing (rental and ownership) through acquisition, rehabilitation, new construction, and minor repair.

Goal 2: Reduction of housing discrimination through provision of fair housing and tenant/landlord services.

Goal 3: Use resources to assist low-income residents make rental assistance payments in response to Covid-19.

B) Homeless

Goal 1: Use resource to end homelessness by funding and supporting homeless service programs.

C) Supportive Housing

Goal 1: Increase the availability of services enriched housing for persons with special needs by supporting acquisition and new construction of housing units.

D) Community Development

Goal 2: Fund economic development, micro-enterprise, and on-the-job training.

Goal 3: Support public service programs for low income residents, preserving safety net services for families and individuals who are vulnerable or

F) Not Applicable. Not interested in CDBG funding.

Public Services

Public Facilities

Rental Assistance

Affordable Housing

Increase Opportunities for 1st Time Homebuyers

Promote Decent Affordable Rental Housing

Strengthen Communities 383

19. CDBG ONLY - Select one HUD Outcome that relates to your project:
(TIP: When selecting an outcome ask yourself, "What type of change or result am I seeking?")

20. CDBG ONLY - Select one HUD Specific Indicator that relates to your project:

Ensure Equal Opportunity in Housing

Reduce Housing Discrimination

Promote Participation of Grass-Roots, Faith-Based, and other Community-Based Organizations

Not Applicable. Not interested in CDBG funding.

Creating a Suitable Living Environment

Providing Decent Affordable Housing

Creating Economic Opportunities

Not Applicable. Not interested in CDBG funding.

Availability/Accessibility

Affordability

Sustainability

Not Applicable. I am not interested in qualifying for CDBG funding.