June 06, 2023 Dublin City Council Regular Meeting Agenda 1
COUNCILMEMBERS City Council Chamber
Melissa Hernandez, Mayor Dublin Civic Center
Michael McCorriston, Vice Mayor 100 Civic Plaza
Jean Josey, Councilmember Dublin, CA 94568
Dr. Sherry Hu, Councilmember www.dublin.ca.gov
Kashef Qaadri, Councilmember
Regular Meeting of the
DUBLIN CITY COUNCIL
Tuesday, June 6, 2023 Location: City Council Chamber
100 Civic Plaza
Dublin, CA 94568
CLOSED SESSION 6:30 PM
REGULAR MEETING 7:00 PM
Additional Meeting Procedures
This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City’s website at: https://dublin.ca.gov/ccmeetings
Members of the public who wish to participate in the meeting electronically have the option of giving public comment via Zoom, subject to the following procedures:
□ Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, June 6, 2023. Upon submission, you will receive Zoom link information from the City Clerk. Speakers slips will be accepted until the public comment period ends, or until the public comment period on non- agenda items is closed.
□ Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform.
□ When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom.
CLOSED SESSION
I. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph (1) of Subdivision (d) of Section 54956.9)
Name of case: City of Dublin v. Dahlin Group, Inc., et al., Alameda County Superior Court Case No. RG21087601
June 06, 2023 Dublin City Council Regular Meeting Agenda 2
II. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case.
REGULAR MEETING
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1 Employee Introductions
New City of Dublin Staff members, Monet Khanyahl, Summer Intern in the Communications Division of the City Manager’s Office and Andrew Powell, Summer Intern in the Public Works Department, will be introduced.
STAFF RECOMMENDATION:
Welcome the new City of Dublin Staff members.
Staff Report
3.2 Recognition of 2023 Dublin Pride Week Contest Winners The City Council will recognize the winners of the 2023 Dublin Pride Week Photography, Poster, and Essay Contests.
STAFF RECOMMENDATION:
Recognize the contest winners.
Staff Report
Item 3.2 - PowerPoint Presentation
3.3 Public Comment
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3) .
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Approval of the May 9, 2023 Special City Council Meeting and May 16, 2023 Regular City Council Meeting Minutes
The City Council will consider approval of the minutes of the May 9, 2023 Special City Council Meeting and May 16, 2023 Regular City Council Meeting.
June 06, 2023 Dublin City Council Regular Meeting Agenda 3
STAFF RECOMMENDATION:
Approve the minutes of the May 9, 2023 Special City Council Meeting and May 16, 2023 Regular City Council Meeting.
Staff Report
Attachment 1 - May 9, 2023 Special City Council Meeting Minutes Attachment 2 - May 16, 2023 Regular City Council Meeting Minutes
4.2 Avalon West Dublin Public Art Installation Agreement and First Amendment to the Agreement for Long Term Encroachment for Landscape Features Tract 8460, Avalon West Dublin
The City Council will consider approving the Avalon West Dublin Public Art Installation
Agreement (Art Agreement). The Art Agreement formalizes the Public Art design, construction, and installation obligations. The City Council will also consider approving the First Amendment to the Agreement for Long Term Encroachment for Landscape Features with Tract 8460, Avalon West Dublin (Amended Encroachment Agreement). The Amended Encroachment Agreement incorporates changes consistent with the Art Agreement and includes property owner responsibility for additional decorative features within the St. Patrick Way street right-of-way.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Avalon West Dublin Public Art Installation Agreement and adopt the Resolution Approving the First Amendment to the Agreement for Long Term Encroachment for Landscape Features Tract 8460, Avalon West Dublin.
Staff Report
Attachment 1 - Resolution Approving the Avalon West Dublin Public Art Installation Agreement
Attachment 2 - Exhibit A to the Resolution - Avalon West Dublin Public Art Installation Agreement
Attachment 3 - Resolution Approving the First Amendment to the Agreement for Long Term Encroachment for Landscape Features Tract 8460, Avalon West Dublin Attachment 4 - Exhibit A to the Resolution - First Amendment to the Agreement for Long Term Encroachment for Landscape Features Tract 8460, Avalon West Dublin Attachment 5 - Agreement for Long Term Encroachment for Landscape Features Tract 8460, Avalon West Dublin
4.3 Amendment to the Memorandum of Understanding for the Dublin Place Shopping Center
The City Council will consider approval of a third amendment to the Memorandum of Understanding with ASVRF 7300 Amador, LP, ASVRF Dublin Place, LP, and ASVRF 6960 Amador, LP regarding Dublin Place Shopping Center. The Amendment includes an 18- month term extension.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Third Amendment to the Memorandum of Understanding (Dublin Place Shopping Center).
Staff Report
Attachment 1 - Resolution Approving a Third Amendment to the Memorandum of Understanding (Dublin Place Shopping Center)
Attachment 2 - Exhibit A to the Resolution - Third Amendment to the Memorandum of Understanding (Dublin Place Shopping Center)
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Attachment 3 - Resolution No. 107-19 Approving a Memorandum of Understanding Regarding Dublin Place Shopping Center
Attachment 4 - Resolution No. 26-21 Approving a First Amendment to the Memorandum of Understanding (Dublin Place Shopping Center)
Attachment 5 - Resolution No. 30-22 Approving a Second Amendment to the Memorandum of Understanding Regarding Dublin Place Shopping Center
4.4 Amendment to the Agreement for All City Management Services Inc.
The City Council will consider approving the amendment to the agreement with All City Management Services to add crossing guards for the remainder of the 2022-23 school year.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Amendment to the Agreement Between the City of Dublin and All City Management Services Inc.
Staff Report
Attachment 1 - Resolution Approving the Amendment to the Agreement Between the City of Dublin and All City Management Services Inc.
Attachment 2 - Amendment #1 to Contract Services Agreement Between the City of Dublin and All City Management Services Inc.
4.5 Agreement with ConvergeOne, Inc. for the Purchase of Technology Equipment and Services
The City Council will consider approving an agreement with ConvergeOne, Inc. for technology equipment and services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Agreement with ConvergeOne, Inc. for the Purchase of Technology Equipment and Services.
Staff Report
Attachment 1 - Resolution Authorizing the Purchase of Technology Equipment and Services from ConvergeOne, Inc.
Attachment 2 - Exhibit A to the Resolution - Consulting Services Agreement Between the City of Dublin and ConvergeOne, Inc. for Technology Equipment and Services Attachment 3 - CMAS Contract #3-23-01-1032
Attachment 4 - SYNNEX NCPA Contract #01 -97
Attachment 5 - NCPA Contract #01-97 - 2024 Extension
Attachment 6 - NCPA Contract #01-97 - Authorized Reseller List
4.6 Agreement with Lanlogic, Inc. for the Purchase of Information Technology Services and Related Equipment
The City Council will consider approving a three -year agreement with Lanlogic, Inc. for the purchase of information technology services and related equipment.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Agreement with Lanlogic, Inc. for Information Technology Services and Related Equipment.
Staff Report
Attachment 1 - Approving the Agreement with Lanlogic, Inc. for Information Technology Services and Related Equipment
June 06, 2023 Dublin City Council Regular Meeting Agenda 5
Attachment 2 - Exhibit A to the Resolution - Consulting Services Agreement Between the City of Dublin and Lanlogic, Inc. for the Purchase of Information Technology Services and Related Equipment
Attachment 3 - Zone 7 Award of Contract
Attachment 4 - Zone 7 Request for Proposals
4.7 Contract Instructor Services Agreements with North American Youth Activities LLC, dba Kidz Love Soccer and World Cup Soccer Camps and Clinics.
The City Council will consider approving Contract Instructor Services Agreements with North American Youth Activities LLC, dba Kidz Love Soccer and World Cup Soccer Camps and Clinics for terms beginning on July 1, 2023, and ending on June 30, 2025.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Contract Instructor Services Agreement with North American Youth Activities, LLC dba Kidz Love Soccer for Recreation Services and adopt the Resolution Approving a Contract Instructor Services Agreement with World Cup Soccer Camps and Clinics for Recreation Services.
Staff Report
Attachment 1 - Resolution Approving a Contract Instructor Services Agreement with North American Youth Activities, LLC dba Kidz Love Soccer for Recreation Services Attachment 2 - Exhibit A to the Resolution - Contract Instructor Services Agreement with North American Youth Activities, LLC dba Kidz Love Soccer Attachment 3 - Resolution Approving a Contract Instructor Services Agreement with World Cup Soccer Camps and Clinics for Recreation Services Attachment 4 - Exhibit A to the Resolution - Contract Instructor Services Agreement with World Cup Soccer Camps and Clinics
4.8 2023 Utility Box Art Selection
The City Council will consider a recommendation from the Heritage and Cultural Arts Commission for artwork to be painted on 10 utility boxes in summer 2023.
STAFF RECOMMENDATION:
Approve the Heritage and Cultural Arts Commission’s for the 2023 Utility Box Art Program recommendations.
Staff Report
Attachment 1 - Design Proposals from Recommended Artists Attachment 2 - Call for Artists - Utility Box Art 2023
4.9 Amendment to Consulting Services Agreement with TRB & Associates, Inc. for On- Call Building and Safety Services.
The City Council will consider approving the first amendment to the Consulting Services Agreement with TRB & Associates, Inc., which provide contract services on an as needed basis to the Building and Safety Division. The proposed amendment increases the hourly rates and the limit on the total compensation paid to the consultants during the term of this agreement.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Amendment to the Consulting Services Agreement for On-Call Contract Building and Safety Services with TRB & Associates, Inc.
Staff Report
June 06, 2023 Dublin City Council Regular Meeting Agenda 6
Attachment 1 - Resolution Approving the Amendment to the Consulting Services Agreement for On-Call Contract Building and Safety Services with TRB & Associates, Inc.
Attachment 2 - Exhibit A to Resolution - First Amendment to Consulting Services Agreement Between the City of Dublin and TRB and Associates, Inc.
Attachment 3 - Consulting Services Agreement Between the City of Dublin and TRB & Associates, Inc.
4.10 The Road Repair and Accountability Act of 2017, Senate Bill (SB) 1 - Fiscal Year 2023-24 Project List
The City Council will consider approving a list of projects funded in Fiscal Year 2023-24 by Senate Bill 1, the Road Repair and Accountability Act of 2017.
STAFF RECOMMENDATION:
Adopt the Resolution Adopting a List of Projects Funded in Fiscal Year 2023-24 by Senate Bill 1, the Road Repair and Accountability Act of 2017.
Staff Report
Attachment 1 - Resolution Adopting a List of Projects Funded in Fiscal Year 2023-24 by Senate Bill 1
4.11 Agreement with Townsend Public Affairs for Grant Strategy and Writing Services The City Council will consider approving an agreement with Townsend Public Affairs for grant strategy and writing services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement with Townsend Public Affairs for Grant Strategy and Writing Services and approve the budget change.
Staff Report
Attachment 1 - Resolution Approving an Agreement with Townsend Public Affairs for Grant Strategy and Writing Services
Attachment 2 - Exhibit A to the Resolution - Townsend Public Affairs Agreement Attachment 3 - Request for Proposal - Grant Strategy and Writing Services Attachment 4 - Townsend Public Affairs Proposal
Attachment 5 - Budget Change Form
4.12 Purchase of Replacement Chairs, Tables, and Related Equipment for Meeting Rooms at Dublin Civic Center and Dublin Library
The City Council will consider authorizing the purchase of replacement chairs, tables, and related equipment for meeting rooms at the Dublin Civic Center and Dublin Library.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing the Purchase of Replacement Chairs, Tables, and Related Equipment for Meeting Rooms at the Dublin Civic Center and Dublin Library.
Staff Report
Attachment 1 - Resolution Authorizing the Purchase of Replacement Chairs, Tables, and Related Equipment for meeting rooms at the Dublin Civic Center and Dublin Library Attachment 2 - Exhibit A to the Resolution - Omnia Partners Government Master Contract
4.13 Agreement with the County of Alameda for Fiscal Year 2023-24 for Additional Library Services
The City Council will consider approving an agreement with the County of Alameda to provide 23 hours of library services per week at the Dublin Public Library for Fiscal Year 2023- 24. These hours are in addition to the County’s base service level of 28 hours per June 06, 2023 Dublin City Council Regular Meeting Agenda 7
week. There is no change in the number of hours from the Fiscal Year 2022-23 Agreement.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement with the County of Alameda for Additional Library Services for Fiscal Year 2023-24.
Staff Report
Attachment 1 - Resolution Approving an Agreement with the County of Alameda for Additional Library Services for Fiscal Year 2023-24
Attachment 2 - Exhibit A to the Resolution - Agreement Between the City of Dublin and the County of Alameda for Additional Library Services for Fiscal Year 2023-24
4.14 Agreement with Livermore Pleasanton Umpires Association for Sports Officiating Services
The City Council will consider a service agreement with Livermore Pleasanton Umpires Association to provide officiating services for youth and adult basketball and softball leagues.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement with Livermore Pleasanton Umpires Association for Sports Officiating Services.
Staff Report
Attachment 1 - Resolution Approving an Agreement with Livermore Pleasanton Umpires Association for Sports Officiating Services
Attachment 2 - Exhibit A to the Resolution - Agreement Between the City of Dublin and Livermore Pleasanton Umpires Association
Attachment 3 - Proposal- Livermore Pleasanton Umpires Association Attachment 4 - Request for Proposal
4.15 Amendments to Agreements for Maintenance Services
The City Council will consider approving amendments to agreements with Sweeping Corporation of America (formerly Contact Sweeping Services, Inc.) for Street Sweeping Services, Universal Building Services and Supply Co. for Window and Carpet Cleaning Services, and Prudential Overall Supply for Mat and Towel Services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Amendments to Agreements with Sweeping Corporation of America, Universal Building Services and Supply Co., and Prudential Overall Supply.
Staff Report
Attachment 1 - Resolution Approving Amendments to Agreements with Sweeping Corporation of America, Universal Building Services and Supply Co., and Prudential Overall Supply
Attachment 2 - Exhibit A to the Resolution - Amendments to Agreements Attachment 3 - Original Agreements with Sweeping Corporation of America (formerly Contract Sweeping Services, Inc.), Universal Building Services and Supply Co., and Prudential Overall Supply
4.16 Agreement with Gannett Fleming and Amendments to Agreements with MNS Engineers, Inc. and Swinerton Management & Consulting for Construction Management and Inspection Services
The City Council will consider approving amendments to agreements with MNS Engineers, Inc. and Swinerton Management & Consulting for construction management June 06, 2023 Dublin City Council Regular Meeting Agenda 8
and inspection services. Additionally, the City Council will consider approving an agreement for construction management and inspection services with Gannett Fleming.
STAFF RECOMMENDATION:
Take the following actions 1) Adopt the Resolution Approving Amendments to the Agreements with MNS Engineers, Inc. and Swinerton Management & Consulting; 2) Adopt the Resolution Approving an Agreement with Gannett Fleming.
Staff Report
Attachment 1 - Resolution Approving Amendments to the Agreements with MNS Engineers, Inc. and Swinerton Management & Consulting
Attachment 2 - Exhibit A to the Resolution - Amendments to Consulting Services Agreements
Attachment 3 - Resolution Approving an Agreement with Gannett Fleming Attachment 4 - Exhibit A to the Resolution - Consulting Services Agreement with Gannett Fleming for Construction Management and Inspection Services Attachment 5 - Original and Amendment to Consulting Services Agreements for Construction Management and Inspection Services
Attachment 6 - Request for Proposals for Construction Management and Inspection Services
Attachment 7 - Proposal for Construction Management and Inspection Services
4.17 Approving the Purchase of Replacement Equipment for the Trusted System for the City’s Records
The City Council will consider approving the purchase of a replacement Assureon and new Compliant Cloud Archive Assureon from ECS Imaging, Inc. The Assureon products create the City’s “trusted system” used to digitize and store records electronically. The “trusted system” prevents deletion or changes to records and allows the City to destroy paper versions.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Purchase of a Replacement Assureon Server and Cloud Archive Assureon.
Staff Report
Attachment 1 - Resolution Approving the Purchase of a Replacement Assureon Server and Cloud Archive Assureon
Attachment 2 - Exhibit A to the Resolution - Quote from ECS Imaging
4.18 Third Amendment to the City Manager’s Employment Agreement The City Council will consider approving the Third Amendment to the City Manager’s Employment Agreement to change the base salary by five percent.
STAFF RECOMMENDATION:
Approve and authorize the Mayor to execute the Third Amendment to the City Manager’s Employment Agreement.
Staff Report
Attachment 1 - Third Amendment to City Manager’s Employment Agreement
4.19 Special Designation of General Fund Reserves for Fiscal Year 2022-23 The City Council will consider special designations of General Fund reserves for Fiscal Year 2022-23.
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STAFF RECOMMENDATION:
Adopt the Resolution Authorizing a Special Designation of General Fund Reserves for Fiscal Year 2022-23.
Staff Report
Attachment 1 - Resolution Authorizing a Special Designation of General Fund Reserves for Fiscal Year 2022-23
Attachment 2 - Fiscal Year 2022-23 General Fund Reserves
4.20 Sports Fields and Stager Community Gymnasium Reservation Policies The City Council will consider approving an update to the Sports Fields and Stager Community Gymnasium Reservation Policies.
STAFF RECOMMENDATION:
Approve the Sports Fields and Stager Community Gymnasium Reservation Policies updates.
Staff Report
Attachment 1 - Draft Sports Fields and Stager Community Gymnasium Reservation Policies
Attachment 2 - Redline Sports Fields and Stager Community Gymnasium Reservation Policies
4.21 Youth Advisory Committee and Parks and Community Services Commission Student Representative Appointments
The City Council will consider confirmation of the Mayor's appointments of three middle school and 10 high school youth, along with three alternates, to the Youth Advisory Committee for the term of June 6, 2023, through May 31, 2024. The City Council will also consider confirmation of the Mayor’s appointment of Esha Shenoy as the Student Representative to the Parks and Community Services Commission for the term of July 1, 2023, to June 30, 2024.
STAFF RECOMMENDATION:
Confirm the Mayor’s appointments to the Youth Advisory Committee and the Student Representative to the Parks and Community Services Commission for the 2023-2024 term.
Staff Report
Attachment 1 - Youth Advisory Committee 2023-24 Applications Attachment 2 - Parks and Community Services Commission 2023-24 Student Representative Applications
5. WRITTEN COMMUNICATION – None.
6. PUBLIC HEARING
6.1 Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by Amador Valley Industries and Establishing the 2023-24 Annual Assessment The City Council will consider adopting two separate resolutions establishing the garbage rates effective July 1, 2023 and establishing the Fiscal Year 2023-24 refuse-related property tax assessment. The proposed rates include the costs associated with continuing the implementation of California State Senate Bill (SB) 1383, which created regulations to increase the diversion of organic waste from landfills.
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STAFF RECOMMENDATION:
Conduct a public hearing, deliberate, and adopt the Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2023- 24; and adopt the Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services.
Staff Report
Attachment 1 - Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2023-24 Attachment 2 - Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services
Attachment 3 - Exhibit A to the Resolution - Proposed Adjustment to Garbage Company Rates
Attachment 4 - Methodology used for Fiscal Year 2023-24 Annual Garbage Rate Adjustment in Accordance with Agreement Between City of Dublin and Amador Valley Industries
Attachment 5 - Proposed vs. Current Rates
Attachment 6 - Local Area Rate Comparison
Item 6.1 - PowerPoint Presentation
7. UNFINISHED BUSINESS – None.
8. NEW BUSINESS
8.1 Allocation of Homeless Housing, Assistance and Prevention (HHAP) Grant Funding The City Council will consider allocating funding from Rounds 3 and 4 of the Homeless Housing, Assistance, and Prevention (HHAP) Grant Program.
STAFF RECOMMENDATION:
Receive the report, discuss, and provide direction on funding allocations.
Staff Report
Attachment 1 - Alameda County Applications for HHAP Funding including Local Action Plans and Program Outcomes
Item 8.1 - PowerPoint Presentation
8.2 Discussion on Mayor and City Council Term Limits
The City Council will receive a report on Mayor and City Council Term Limits. At the March 11, 2023 City Council Team Building Meeting, the City Council directed Staff to prepare an item for discussion on Term Limits.
STAFF RECOMMENDATION:
Receive the report, discuss, and provide direction as needed.
Staff Report
Item 8.2 - PowerPoint Presentation
SB 343
9. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
June 06, 2023 Dublin City Council Regular Meeting Agenda 11
This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.