Agenda packet — Dublin City Council, February 20, 2024 (part 1 of 3)

February 20, 2024 Dublin City Council Regular Meeting Agenda 1

COUNCILMEMBERS City Council Chamber
Melissa Hernandez, Mayor Dublin Civic Center
Dr. Sherry Hu, Vice Mayor 100 Civic Plaza
Jean Josey, Councilmember Dublin, CA 94568
Michael McCorriston, Councilmember www.dublin.ca.gov
Kashef Qaadri, Councilmember

Regular Meeting of the

DUBLIN CITY COUNCIL

Tuesday, February 20, 2024 Location: City Council Chamber 100 Civic Plaza
Dublin, CA 94568

CLOSED SESSION 6:30 PM
REGULAR MEETING 7:00 PM

Additional Meeting Procedures

This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City’s website at: https://dublin.ca.gov/ccmeetings

For the convenience of the City and as a courtesy to the public, members of the public who wish to offer comments electronically have the option of giving public comment via Zoom, subject to the following procedures:

□ Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, February 20, 2024. Upon submission, you will receive Zoom link information from the City Clerk.

Speakers slips will be accepted until the staff presentation ends, or until the public comment period on non-agenda items is closed.

□ Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform.

□ When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom.

1 February 20, 2024 Dublin City Council Regular Meeting Agenda 2

□ Technical difficulties may occur that make the option unavailable, and, in such event, the meeting will continue despite the inability to provide the option.

CLOSED SESSION 6:30 PM

1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9:
1 case

2. PUBLIC EMPLOYEE APPOINTMENT
Title: City Attorney

REGULAR MEETING 7:00 PM

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

2. REPORT ON CLOSED SESSION

3. PRESENTATIONS AND PROCLAMATIONS

3.1 Recognition of Outgoing Alameda County Undersheriff Richard T. Lucia The City Council will present a commendation to outgoing Alameda County Undersheriff Richard T. Lucia, in appreciation of his dedicated service to the County of Alameda and City of Dublin.

STAFF RECOMMENDATION:

Present the Commendation.

Staff Report
Attachment 1 - Commendation in Recognition of Alameda County Undersheriff Richard T. Lucia

3.2 Presentation of Certificates of Recognition to Daughters of the American Revolution American History Essay Contest and Constitution Week Poster Contest Winners The City Council will present Certificates of Recognition to Dublin residents who placed in the Daughters of the American Revolution American History Essay Contest and Constitution Week Poster Contest.

STAFF RECOMMENDATION:

Present the Certificates of Recognition.

Staff Report
Attachment 1 - Ryan Ruben DAR Essay Contest Winner Certificate of Recognition Attachment 2 - Anya Bhatnagar DAR Constitution Week Poster Contest Winner Certificate of Recognition
Attachment 3 - Jenny Nguyen DAR Constitution Week Poster Contest 3rd Place Certificate of Recognition

2 February 20, 2024 Dublin City Council Regular Meeting Agenda 3

4. PUBLIC COMMENT
At this time, the public is permitted to address the City Council on non-agendized items.

Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).

5. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.

5.1 Approval of the February 6, 2024 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the February 6, 2024 Regular City Council Meeting.

STAFF RECOMMENDATION:

Approve the minutes of the February 6, 2024 Regular City Council Meeting.

Staff Report
Attachment 1 - February 6, 2024 Regular City Council Meeting Minutes

5.2 City Treasurer's Informational Report of Investments for the Quarter Ending December 31, 2023
The City Council will receive an informational report of the City’s investments through the quarter ending December 31, 2023, including a monthly transaction ledger. The City’s investment portfolio for this period totaled $426,449,339 (market value) with an average market yield of 4.71%. As required by the Policy, the City Treasurer (Finance Director) affirms that the City is able to meet its expenditure requirements for the next six months.

STAFF RECOMMENDATION:

Receive the report.

Staff Report
Attachment 1 - City of Dublin Investment Report for Period Ending December 31, 2023 Attachment 2 - Transaction Ledger - October through December 2023

5.3 Second Amendment to the Consulting Services Agreement with Economic and Planning Systems, Inc.

The City Council will consider approving a second amendment to the agreement with Economic and Planning Systems, Inc. (EPS), for evaluation of the current inclusionary zoning requirement, Affordable Housing In-Lieu Fee, and Commercial Linkage Fee.

3 February 20, 2024 Dublin City Council Regular Meeting Agenda 4

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Second Amendment to the Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc., and approve the budget change.

Staff Report
Attachment 1 - Resolution Approving the Second Amendment to the Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems Inc.

Attachment 2 - Exhibit A to the Resolution - Amended #2 to the Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc.

Attachment 3 - Budget Change
Attachment 4 - Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc. (EPS) dated April 18, 2023
Attachment 5 - First Amendment to Consulting Services Agreement between the City of Dublin and Economic and Planning Systems, Inc. (EPS) dated January 10, 2024 Item 5.3 SB343

5.4 Two-Year Strategic Plan Quarterly Update
The City Council will receive a status update on the City’s Two-Year Strategic Plan.

STAFF RECOMMENDATION:

Receive the report.

Staff Report
Attachment 1 - Strategic Plan Quarterly Update

5.5 Affordable Housing and Sustainable Communities Program Application and Associated Agreement
The City Council will consider authorizing the submission of an Affordable Housing and Sustainable Communities (AHSC) program grant application jointly with The Related Companies of California, LLC for the Amador Station affordable housing project, and approving an agreement with The Related Companies for implementation of the AHSC program grant. If awarded, the grant will be used to help fund the construction of the Amador Station affordable housing project, construction of transportation-related improvements by the City, the developer, and Livermore Amador Valley Transit Authority (LAVTA) for the new infrastructure, operating funds for LAVTA, and the purchase of three Bay Area Regional Transit rail cars.

STAFF RECOMMENDATION:

Adopt the Resolution Authorizing Application for the Affordable Housing and Sustainable Communities Program and Approving the Affordable Housing and Sustainable Communities Co-applicants’ Agreement.

Staff Report
Attachment 1 - Resolution Authorizing Application for the Affordable Housing and Sustainable Communities Program and Approving the Affordable Housing and Sustainable Communities Co-Applicants’ Agreement
Attachment 2 - Exhibit A to Resolution - AHSC Co-Applicants’ Agreement Attachment 3 - Resolution 25-23 Authorizing Application for the Affordable Housing and Sustainable Communities Program and Approving the Affordable Housing and Sustainable Communities Implementation and Mutual Indemnity Agreement and Permit Option
4 February 20, 2024 Dublin City Council Regular Meeting Agenda 5

5.6 Agreement with Shamrock Office Solutions for Managed Print Services The City Council will consider approving a five-year agreement with Shamrock Office Solutions for managed printer and copier services and equipment. The agreement includes a not-to-exceed cost of $200,000 over the five-year term.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Agreement Between the City of Dublin and Shamrock Office Solutions for Managed Print Services.

Staff Report
Attachment 1 - Resolution Approving the Agreement Between the City of Dublin and Shamrock Office Solutions for Managed Print Services
Attachment 2 - Exhibit A to the Resolution - Agreement Between the City of Dublin and Shamrock Office Solutions
Attachment 3 - Request for Proposals for Managed Print Services Attachment 4 - Shamrock Office Solutions Proposal for Managed Print Services

5.7 Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from December 1, 2023 – December 31, 2023, totaling $10,003,063.60 and January 1, 2024 – January 31, 2024, totaling $17,752,552.22
.

STAFF RECOMMENDATION:

Receive the reports.

Staff Report
Attachment 1 - Payment Issuance Report for December 2023 Attachment 2 - Payment Issuance Report for January 2024

5.8 Ordinance Declaring Certain Conditions to Be Public Nuisances The City Council will consider adopting an ordinance that clarifies that various violations of the Municipal Code, other provisions of city, state, and federal law regulations enforceable by the City, and permits and approvals constitute public nuisances. The ordinance is intended to clarify existing provisions of the Municipal Code that declare violations of various provisions of the Municipal Code are public nuisances.

STAFF RECOMMENDATION:

Waive the reading and INTRODUCE the Ordinance Adding Section 1.04.035 to the Dublin Municipal Code to Declare Certain Violations to Be Public Nuisances.

Staff Report
Attachment 1 - Ordinance Adding Section 1.04.035 to the Dublin Municipal Code to Declare Certain Violations to Be Public Nuisances

6. PUBLIC HEARING – None.

7. UNFINISHED BUSINESS

7.1 2024 Eastern Alameda County Human Services Needs Assessment The City Council will receive a presentation on the 2024 Eastern Alameda County Human Services Needs Assessment. The assessment, conducted in collaboration with the cities of Livermore and Pleasanton, evaluates gaps in human services within eastern Alameda County. It includes findings pertaining to human service needs and recommendations 5 February 20, 2024 Dublin City Council Regular Meeting Agenda 6

that can be pursued in coordination with Livermore and Pleasanton, local nonprofit organizations, and Alameda County.

STAFF RECOMMENDATION:

Receive the presentation and accept the 2024 Eastern Alameda County Human Services Needs Assessment report.

Staff Report
Attachment 1 - 2024 Eastern Alameda County Human Services Needs Assessment - Final Report
Item 7.1 PowerPoint

7.2 Report on the City’s Efforts in Advancing Diversity, Equity, and Inclusion The City Council will receive a report on Staff’s progress in advancing diversity, equity, and inclusion in the work of the City. The report includes an update on the implementation of initiatives resulting from the Community Task Force on Equity, Diversity, and Inclusion, as well as other related work that has been completed or is in progress.

STAFF RECOMMENDATION:

Receive the report.

Staff Report
Attachment 1 - Community Task Force Action Items - Status Update Item 7.2 PowerPoint

8. NEW BUSINESS

8.1 Library Tenant Improvements - Concept Plan
The City Council will receive a report and provide direction on the Library Tenant Improvements Concept Plan.

STAFF RECOMMENDATION:

Receive the presentation and provide direction.

Staff Report
Attachment 1 - CIP No. GI0521
Attachment 2 - Survey Results
Attachment 3 - Library Tenant Improvements Concept Plan Item 8.1 PowerPoint

8.2 Village Parkway Reconstruction – Conceptual Plan and Additional Improvement Items
The City Council will consider approval of the conceptual plan for the Village Parkway Reconstruction Project as well as additional improvement items to include as part of the design and construction of the project.

STAFF RECOMMENDATION:

Receive the presentation and approve the conceptual plan for the Village Parkway Reconstruction Project including the additional improvement item related to the wall replacement.

Staff Report
Attachment 1 - CIP No. ST0323
Attachment 2 - Concept Plan
6 February 20, 2024 Dublin City Council Regular Meeting Agenda 7

Item 8.2 PowerPoint

8.3 Fiscal Year 2023-24 2nd Quarter Financial Review
The City Council will receive a financial report through the second quarter of Fiscal Year 2023-24 and consider amendments via a budget change.

STAFF RECOMMENDATION:

Receive the report and approve the budget change.

Staff Report
Attachment 1 - General Fund Summary Q2 FY23 -24
Attachment 2 - General Fund Reserves Summary Q2 FY23-24 Attachment 3 - General Fund Transfers Out Q2 FY23-24
Attachment 4 - Budget Change Q2 FY 2023-24
Item 8.3 PowerPoint

8.4 Report Regarding City Council and Mayor’s Salaries
The City Council will receive a report regarding potential adjustments to City Councilmembers’ and Mayor’s salaries and provide direction.

STAFF RECOMMENDATION:

Receive the report and provide direction.

Staff Report
Attachment 1 - Senate Bill 329
Attachment 2 - Government Code Section 36516
Attachment 3 - Dublin Municipal Code Section 2.08.020 and 2.08.040 Item 8.4 PowerPoint

9. CITY MANAGER AND CITY COUNCIL REPORTS
Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234).

10. ADJOURNMENT

This AGENDA is posted in accordance with Government Code Section 54954.2(a)

If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility.

Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings.

Mission
7 February 20, 2024 Dublin City Council Regular Meeting Agenda 8

The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.

8 STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 3.1
DATE: February 20, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Recognition of Outgoing Alameda County Undersheriff Richard T. Lucia Prepared by: Cierra Fabrigas, Executive Aide
EXECUTIVE SUMMARY:

The City Council will present a commendation to outgoing Alameda County Undersheriff Richard T. Lucia, in appreciation of his dedicated service to the County of Alameda and City of Dublin.

STAFF RECOMMENDATION:

Present the Commendation.

FINANCIAL IMPACT:

None.

DESCRIPTION:

Alameda County Undersheriff Richard T. Lucia started his career in law enforcement in 1969. His service with Alameda County Sheriff’s Office (ACSO) began in 1995, and he was promoted to Undersheriff by Sheriff Charles C. Plummer in 2006.

Undersheriff Lucia was actively involved in the development and implementation of programs that have been beneficial to the residents of Alameda County, including the Youth and Family Services Bureau, “Avoid the 21” D.U.I. campaigns, and Social Services Police Services. He also helped establish the Tri-Valley substation through the support of Supervisor Haggerty, the County Administrator, and Citizens’ Option for Public Safety (COPS) grants.

Undersheriff Lucia founded ACSO’s motorcycle unit through grants and by resolving California Highway Patrol (CHP) issues with Sheriff Plummer, which resulted in the opening of the CHP’s Castro Valley office. He was also a founding member of the Urban Area Security Initiative (UASI) and BayRics multi-county data interoperability, pioneering the radio interoperability (EBRCSA) system for 40 agencies in the Counties of Alameda and Contra Costa. 9

Page 2 of 2 ends

The City of Dublin recognizes and commends Undersheriff Lucia for the quality services he provided throughout his career to help keep the community safe for everyone.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Commendation in Recognition of Alameda County Undersheriff Richard T. Lucia 10 Attachment 1

A COMMENDATION OF THE CITY COUNCIL

CITY OF DUBLIN, CALIFORNIA
Alameda County Undersheriff Richard T. Lucia
WHEREAS, Undersheriff Richard T. Lucia began working in law enforcement in 1969, started his career with the Alameda County Sheriff’s Office in 1995, and was promoted to Undersheriff by Sheriff Charles C. Plummer in 2006; and WHEREAS, Undersheriff Lucia increased sworn staff by 200 and professional staff by 125, facilitated a retirement plan for sworn staff through MOU negotiations, and authored the Senate bill which authorized the benefit through ACERA; and WHEREAS, Undersheriff Lucia has been actively involved in the development and implementation of programs that have been beneficial to the residents of Alameda County, including the Youth and Family Services Bureau, “Avoid the 21” D.U.I. campaigns, and Social Services Police Services, and he was essential in the creation and funding of the Tr-Valley substation through working with Supervisor Haggerty, the County Administrator, and the Citizens’ Option for Public Safety Program; and
WHEREAS, Undersheriff Lucia established the motorcycle unit through grants and by resolving California Highway Patrol (CHP) issues with Sheriff Plummer, resulting in the CHP’sCastro Valley office. Undersheriff Lucia also created the existing Beat and Sector system, which increased staffi ng and implemented 12- hour shifts at Eden Township Station; and
WHEREAS, Undersheriff Lucia negotiated with the Port of Oakland and Oakland Police Department to create Airport Police Services; and WHEREAS, Undersheriff Lucia was a founding member of the Urban Area Security Initiative (UASI) and the BayRics multi -county data interoperability, pioneering the system, which became the multiple countywide radio interoperability (EBRCSA) system; and WHEREAS, the City of Dublin applauds Undersheriff Lucia’s im pactful work, providing quality services to keep the communities of Alameda County, and particularly the City of Dublin, safe.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby commend Undersheriff Richard T. Lucia on this 20th day of February 2024, for more than 50 years in law enforcement and 29 years of service in Dublin with the Alameda County Sheriff’s Department.

DATED: February 20, 2024

Mayor Melissa Hernandez Vice Mayor Sherry Hu
_______
Councilmember Jean Josey Councilmember Michael McCorriston Councilmember Kashef Qaadri 11 STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 3.2
DATE: February 20, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Presentation of Certificates of Recognition to Daughters of the American Revolution American History Essay Contest and Constitution Week Poster Contest Winners
Prepared by: Cierra Fabrigas, Executive Aide
EXECUTIVE SUMMARY:

The City Council will present Certificates of Recognition to Dublin residents who placed in the Daughters of the American Revolution American History Essay Contest and Constitution Week Poster Contest.

STAFF RECOMMENDATION:

Present the Certificates of Recognition.

FINANCIAL IMPACT:

None.

DESCRIPTION:

The Jose Maria Amador Chapter of the Daughters of the American Revolution serves the Tri-Valley area, including the cities of Pleasanton, Dublin, and San Ramon. Annually, the DAR holds an American History Essay Contest “The Stars and Stripes Forever” and a Constitution Week Poster Contest. Each of the winners are from public, private, and home schools in the Tri-Valley area.

Winners will go on to be judged at the State level. Winners at the State level will go to the Division level, and those winners are then judged at the National level.

STRATEGIC PLAN INITIATIVE:

None.
12

Page 2 of 2 ends

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Ryan Ruben DAR Essay Contest Winner Certificate of Recognition 2) Anya Bhatnagar DAR Constitution Week Poster Contest Winner Certificate of Recognition 3) Jenny Nguyen DAR Constitution Week Poster Contest 3rd Place Certificate of Recognition 13 Attachment 1

CERTIFICATE OF RECOGNITION
Given to

RYAN RUBEN

JOSE MARIA AMADOR ELEMENTARY SCHOOL
In recognition of winning the 5th Grade Constitution Poster Week Contest from the Daughters of the American Revolution, and demonstrating the outstanding qualities of dependability, service, leadership, and patriotism in your home, school, and in the Dublin community.

Presented by the
The City of Dublin
Dated: February 20, 2024

Mayor Melissa Hernandez Vice Mayor Sherry Hu
_______
Councilmember Jean Josey Councilmember Michael McCorriston Councilmember Kashef Qaadri 14 Attachment 2

CERTIFICATE OF RECOGNITION
Given to

ANYA BHATNAGAR

FALLON MIDDLE SCHOOL
In recognition of earning Constitution Poster Week Contest First Place Honors from the Daughters of the American Revolution, and demonstrating the outstanding qualities of dependability, service, leadership, and patriotism in your home, school, and in the Dublin community.

Presented by the
The City of Dublin
Dated: February 20, 2024

Mayor Melissa Hernandez Vice Mayor Sherry Hu
_______
Councilmember Jean Josey Councilmember Michael McCorriston Councilmember Kashef Qaadri 15 Attachment 3

CERTIFICATE OF RECOGNITION
Given to

JENNY NGUYEN

FALLON MIDDLE SCHOOL
In recognition of earning Constitution Poster Week Contest Third Place Honors from the Daughters of the American Revolution, and demonstrating the outstanding qualities of dependability, service, leadership, and patriotism in your home, school, and in the Dublin community.

Presented by the
The City of Dublin
Dated: February 20, 2024

Mayor Melissa Hernandez Vice Mayor Sherry Hu
_______
Councilmember Jean Josey Councilmember Michael McCorriston Councilmember Kashef Qaadri 16 STAFF REPORT

CITY COUNCIL

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Agenda Item 5.1
EXECUTIVE SUMMARY:

The City Council will consider approval of the minutes of the February 6, 2024, Regular City Council Meeting.

STAFF RECOMMENDATION:

Approve the minutes of the February 6, 2024, Regular City Council Meeting.

FINANCIAL IMPACT:

None.

DESCRIPTION:

The City Council will consider approval of the minutes of the February 6, 2024, Regular City Council Meeting.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) February 6, 2024, Regular City Council Meeting Minutes DATE: February 20, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Approval of February 6, 2024 Regular City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk
17 MINUTES OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
Regular Meeting: February 6, 2024

DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 6, 2024
The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City’s website at:https://dublin.ca.gov/ccmeetings
Pursuant to Government Code §54953(b), this meeting included the following two teleconference locations:
• Vice Mayor Hu attended the Regular Meeting via teleconference from Sonesta Bee Cave Austin Hill Country – Lobby, 12525 Bee Cave Parkway, Bee Cave, TX 78738 • Councilmember Qaadri attended the Regular Meeting via teleconference from Aloft Seaport District Hotel – Business Center, 401-403 D Street, Boston, MA 02210.

All votes during the remote session were conducted by a roll call vote.

CLOSED SESSION 6:30 PM
I. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of Case: City of Dublin v. Brad Benson Motorsports Corporation, Alameda County Superior Court Case No. 23CV045872
II. CONFERENCE WITH LEGAL COUNSEL— ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9: 1 case

REGULAR MEETING
A Regular Meeting of the Dublin City Council was held on Tuesday, February 6, 2024, in the City Council Chamber. The meeting was called to order at 7:21 PM, by Mayor Hernandez. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendee Name Status
Melissa Hernandez, Mayor Present
Dr. Sherry Hu, Vice Mayor Present, via Zoom
Jean Josey, Councilmember Present
Michael McCorriston, Councilmember Present
Kashef Qaadri, Councilmember Present, via Zoom
Attachment 1
18 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 6, 2024
2) REPORT ON CLOSED SESSION
Mayor Hernandez reported there was no reportable action out of Closed Session. 3) PRESENTATIONS AND PROCLAMATIONS

3.1) Recognition of Outgoing Alameda County Undersheriff Richard T. Lucia Undersheriff Richard T. Lucia was unavailable to attend, and this item will be brought back to council for the February 20, 2024 Regular City Council Meeting.

3.2) Employee Introductions
New City of Dublin Staff members, Julius Pickney, Management Analyst II with the Public Works Department, Ken Aiello and Luis Rodriguez, Code Enforcement Officers with the Community Development Department, were introduced.

3.3) Introduction of Dublin Police Services Captain Miguel Campos Dublin Police Services Captain Miguel Campos was introduced to the City Council. 4) PUBLIC COMMENT
Amena Sediqi-Aini provided public comment.

Tom Evans provided public comment.

Randhiu Rana provided public comment.

Brent Songey provided public comment.
5) CONSENT CALENDAR

5.1) Approved the January 9, 2024 Regular City Council Meeting Minutes.

5.2) Adopted Resolution No. 04-24 titled, “Approving an Agreement for Drone Light Show Services with HireUAVPro.Com, LLC.”

5.3) Adopted Resolution No. 05-24 titled, “Amending the Commercial Façade Improvement Grant Program Guidelines.”

5.4) Adopted Resolution No. 06-24 titled, “Declaring Weeds and Combustible Refuse a Public Nuisance and Ordering the Abatement Thereof.”
19 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 6, 2024

5.5) Adopted Resolution No. 07-24 titled, “Approving Amendment #1 to the Agreement with Special Events for Tents, Stages, and Other Event Furniture Rentals for City- Produced Events During Fiscal Years 2022-24.”

5.7) Created a new Capital Improvement Program (CIP) Project, Irrigation System Upgrades (CIP No. GI0224); adopted Resolution No. 08-24 titled, “Approving the 2022 Urban Community Drought Relief Local Project Sponsor Agreement with Alameda County Flood Control and Water Conservation District, Zone 7;” and adopted Resolution No. 09-24 titled, “Authorizing the Purchase of Irrigation Controllers from SiteOne Landscape Supply, LLC.”
On a motion by Councilmember Josey, seconded by Councilmember McCorriston, and by unanimous vote, the City Council adopted the Consent Calendar, except for items 5.6, 5.8 and 5.9.

RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: Michael McCorriston, Councilmember
AYES: Hernandez, McCorriston, Josey, Hu, Qaadri

5.6) Approved the City Council walking in the 2024 St. Patrick’s Day Parade.

This item was pulled from the Consent Calendar by Councilmember Qaadri for further discussion.

5.8) Adopted Resolution No. 10-24 titled, “Amending the Consolidated Impact Fee Administrative Guidelines.”
This item was pulled from the Consent Calendar by Councilmember Qaadri for clarifying questions.

On a motion by Councilmember Qaadri, seconded by Councilmember Josey, and by unanimous vote, the City Council approved Consent Calendar items 5.6 and 5.8.

RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Kashef Qaadri, Councilmember
SECOND: Jean Josey, Councilmember
AYES: Hernandez, McCorriston, Josey, Hu, Qaadri

5.9) Adopted Resolution No. 11-24 titled, “Approving a Small Business Assistance Grant Program Agreement with the International Brotherhood of Electrical Workers Local Union 595.”
This item was pulled from the consent calendar for public comment. 20 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 6, 2024
Councilmember Josey recused herself due to holding her mayoral campaign kickoff at the International Brotherhood of Electrical Workers Local Union 595 facility.

Tom Evans provided public comment.

On a motion by Councilmember McCorriston, seconded by Councilmember Qaadri, and by a 4- 0-1 vote the City Council adopted Consent Calendar item 5.9.

RESULT: ADOPTED [4-0-1 vote]
MOVED BY: Michael McCorriston, Councilmember
SECOND: Kashef Qaadri, Councilmember
AYES: Hernandez, McCorriston, Hu, Qaadri
RECUSED: Josey
6) PUBLIC HEARING – None.
7) UNFINISHED BUSINESS – None.
8) NEW BUSINESS

8.1) 2024 Draft City of Dublin Legislative Platform
The City Council received a report on the draft 2024 Legislative Platform.

By consensus, the City Council directed Staff to add language for more specifics regarding access, funding, and support for public health and mental health. 9) CITY MANAGER AND CITY COUNCIL REPORTS
The City Council and Staff provided brief information-only reports, including committee reports and reports related to meetings attended at City expense (AB1234).

By consensus, the City Council directed Staff to prepare proclamations for the East Bay SPCA 150th Anniversary, National Pet Day, and Ramadan.
21 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 6, 2024
10) ADJOURNMENT
Mayor Hernandez adjourned the meeting at 8:43 P.M.

Mayor
ATTEST:

City Clerk
22 STAFF REPORT

CITY COUNCIL

Page 1 of 4 ends

Agenda Item 5.2
DATE: February 20, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: City Treasurer's Informational Report of Investments for the Quarter Ending December 31, 2023
Prepared by: Chris Rhoades, Financial Analyst
EXECUTIVE SUMMARY:

The City Council will receive an informational report of the City’s investments through the quarter ending December 31, 2023, including a monthly transaction ledger. The City’s investment portfolio for this period totaled $426,449,339 (market value) with an average market yield of

4.71%. As required by the Policy, the City Treasurer (Finance Director) affirms that the City is able to meet its expenditure requirements for the next six months.

STAFF RECOMMENDATION:

Receive the report.

FINANCIAL IMPACT:

There is no financial impact resulting from this report. Investments are made in accordance with the City Investment Policy and State Law. Interest earned is apportioned between funds (i.e., General Fund, Gas Tax Fund, etc.) based upon their proportionate share of the total cash balance.

Based on the financial needs of the City including the timing of revenues and expenditures, the quarterly cash balance can vary from quarter to quarter.

DESCRIPTION:

The total investment portfolio (market value) consists of $290,000,185 managed by Chandler Asset Management (Chandler), and $136,449,154 invested by the City in local government pools, the Local Agency Investment Fund (LAIF) and the California Asset Management Program (CAMP).

The average market yields of the Chandler portfolio and the local pools were 4.46% and 5.24% respectively.

The total investment portfolio balance fluctuates throughout the year due to normal cash flow 23

Page 2 of 4 ends

needs and includes both discretionary and restricted funds.

Economic Update Highlights
The following are some highlights from the Economic Update included in the Investment Report prepared by Chandler (Attachment 1).

Recent economic data has shown above-trend growth fueled by a rise in consumer spending and a healthy US job market. Inflationary trends are subsiding, but core levels remain above the Fed’s target. Given the cumulative effects of restrictive monetary policy and tighter financial conditions, Chandler believes the economy will gradually soften and the Fed will loosen monetary policy in 2024.

City of Dublin Portfolio
The City's aggregate portfolio has maintained a healthy balance of investment types with minimal change from the prior quarter as shown below in Chart 1, except for CAMP due to additional funds deposited with the receipt of property taxes.

Chart 1: Investments by Type
December 31, 2023 and September 30, 2023
The market value of the City's portfolio increased by $36.3 million from the September 30, 2023 quarter. The quarterly change is the result of normal fluctuations in the timing of incoming revenue, predominantly the receipt of property tax revenue, the City’s largest revenue source.

Property Tax payments are received in the December and June quarters each fiscal year and are typically deposited into the City’s local government pools as these funds are then utilized over the following months. The City also incurred expenditures on multiple capital projects, as well as payments to Alameda County for Police and Fire Services, during the reporting period. The City’s portfolio increased by $67.6 million from the same quarter the prior year, due to the timing of 24

Page 3 of 4 ends

revenues and expenditures for some of the City’s larger scale capital projects(see Table 1 below).

Overall market yield-to-maturity decreased to 4.71% from the previous quarter, (shown in Table 2) due to the factors discussed in the Economic Update Highlights. For detailed monthly transactions, see Attachment 2.

Table 1: Portfolio Values and Yield to Maturity
Table 2: Quarterly Holdings (Market Value) by Type, and YTM, 5 Quarters 25

Page 4 of 4 ends

Funds Managed by the City
The City participates in two local agency investment pools managed by government finance professionals and treasurers: the Local Agency Investment Fund (LAIF) and the California Asset Management Program (CAMP). The following table shows the market yield in the local pools over the last eight quarters.

Table 3: Quarterly Portfolio Yields, Recent 8 Quarters
Market Yield LAIF CAMP Chandler
3/31/22 0.42% 0.07% 2.38%
6/30/22 0.94% 1.40% 3.20%
9/30/22 1.60% 2.61% 4.47%
12/31/22 2.23% 4.50% 4.57%
3/31/23 2.88% 4.92% 4.37%
6/30/23 3.26% 5.20% 4.98%
9/30/23 3.61% 5.52% 5.24%
12/31/23 3.95% 5.56% 4.46%
STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) City of Dublin Investment Report for Period Ending December 31, 2023 2) Transaction Ledger – October through December 2023
26 CHANDLER ASSET MANAGEMENT, INC. | 800.317.4747 | www.chandlerasset.com

INVESTMENT REPORT
Period Ending December 31, 2023
City of Dublin
Attachment 1
27 SECTION 1 Economic Update
SECTION 2 Account Profile
SECTION 3 Consolidated Information
SECTION 4 Portfolio Holdings
SECTION 5 Transactions
Table of Contents As of December 31, 2023
1 28
SECTION |
Section 1 |
Economic Update
2 29
Economic Update



Recent economic data has shown above trend growth fueled by a rise in consumer spending and a continuing healthy US job market.

Inflationary trends are subsiding, but core levels remain above the Fed’s target. Given the cumulative effects of restrictive monetarypolicy and tighter financial conditions, we believe the economy will gradually soften and the Fed will loosen monetary policy in 2024.

As expected at the December meeting, the Federal Open Market Committee voted unanimously to leave the Federal Funds rate unchanged at a target range of 5.25 - 5.50%. Fed Chair Powell signaled that the federal funds rate is likely at or near its peak. The new Summary of Economic Projections reflected Core PCE inflation reaching the target 2% level in 2026 without a significant increase in unemployment.We believe the FOMC will loosen monetary policy in mid-2024 as inflation and economic growth continue to moderate.

US Treasury rates fell steeply across the yield curve in December on decelerating inflation readings and a more dovish Federal Reserve outlook. The 2-year Treasury yield declined 43 basis points to 4.25%, the 5-year Treasury yield dropped42 basis points to 3.85%, and the 10- year Treasury yield decreased 45 basis points to 3.88%. The inversion between the 2-year Treasury yield and 10-year Treasury yield widened to -37 basis points at December month-end versus -35 basis points at November month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was -55 basis points. The inversion between 3-month and 10-year Treasuries widened to - 146 basis points in December from -107 basis points in November. Interest rates peaked in 2023 followed by the Fed’s dovish pivot late in the year, resulting in a decline in yields across the curve and signaling less restrictive monetary policy in 2024. The shape of the yield curve indicates that the probability of recession persists. 3 30
Employment
-400
-200
0 200
400
600
800
1,000MOM Change In Thousands (000's)
Nonfarm Payroll (000's)
Non-farm Payroll (000's)
3-month average (000's)

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%
Unemployment Rate
Underemployment Rate (U6)
Unemployment Rate (U3)
Rate (%)
The U.S. economy added 216,000 jobs in December, exceeding consensus expectations of 175,000, and the last two months were revised down by 71,000 jobs. Leading sectors included government,leisure, hospitality, and healthcare. The trajectory of job creation is gradually moderating, with the three-monthmoving average payrolls at 165,000 and the six-month moving average at 193,000. The unemployment rate remained unchanged at 3.7%, and the labor participation rate decreased to 62.5% from 62.8%, falling well below the pre-pandemic level of 63.3%. The U-6 underemploymentrate, which includes those who are marginally attached to the labor force and employed part time for economic reasons rose to 7.1% from 7.0% last month.Average hourly earnings rose 4.1% year-over-year in December, increasing from a 4.0% gain last month.Employmentremains strong by historical standards, but data are trending toward a less robust labor market outlook.

Source: US Department of Labor Source: US Department of Labor 4 31
Inflation

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

9.0%

10.0%
Consumer Price Index (CPI)
CPI YOY % Change
Core CPI YOY % Change
YOY (%) Change

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

9.0%

10.0%
Personal Consumption Expenditures (PCE)
PCE Price Deflator YOY % Change
PCE Cor e Deflator Y OY % Change
Fed Target
YOY (%) Change
The Consumer Price I ndex (CPI) increased 0.1% month-over-monthand 3.1% year-over-year in November, edging down from 3.2% year- over-year in October. The Core CPI, which excludes volatile food and energy components,was up 0.3% month-over-monthand 4.0% year- over-year, unchanged from October as expected. Shelter was the largest contributorto November's Core CPI monthly advance, accounting for 70% of the increase. The Personal Consumption Expenditures (PCE) Index eased more than expected in November, as headline inflation fell 0.1% month-over-monthand rose 2.6% year-over-year, down from a 2.9% increase in October. Core PCE, the Federal Reserve’s preferred inflation gauge, increased 0.1% month-over-monthand decelerated to 3.2% year-over-year in Novemberfrom a 3.4% year-over-year increase in October. The trend is moderating, but inflation remains above the Fed's 2% target.

Source: US Department of Labor Source: US Department of Commerce 5 32
Federal Reserve
Source: Federal Reserve Source: Bloomberg
0 1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
Federal Reserve Balance Sheet Assets
Recession
In $ millions
As expected at the December meeting, the Federal Open Market Committee voted unanimously to leave the federal funds rate unchanged at a target range of 5.25-5.50%. The Fed acknowledged inflation eased over the past year while remaining elevated. Fed Chair Powell sig
naled that the federal funds rate is likely at or near its peak. The Summary of Economic Projections reflected Core PCE inflation reaching the target 2% level in 2026 without a significant increase in unemployment. The median forecast for the federal funds rate declined to 4.6%, implying three quarter-point cuts next year, four in 2025 and three in 2026, placing the federal funds target rate around

2.9% at the end of the forecast horizon. The market interpreted the statement as dovish, with futures contracts pricing in rate cuts sooner and more aggressively than the Fed’s forecasts next year. We believe the FOMC will loosen monetary policy in mid-2024 as inflation and economic growth continue to moderate. Since the Fed began its Quantitative Tightening campaign in June 2022, securities holdings have declined by over $1.2T to approximately $7.8T.

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%
Effective Federal Funds Rate
Recession
Yield (%)
6 33
Consumer
-30.0%
-20.0%
-10.0%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%
Retail Sales YOY % Change
YOY (%) Change
Retail Sales rose 0.3% in November after a downwards revision to -0.2% in October, exceeding the -0.1% consensus forecast. On a year- over-year basis, Retail Sales growth accelerated to 4.1% in November from 2.2% in October buoyed by non-store retailers up 10.6%, as well as food services and drinking places up 11.3%. The Conference Board’s Consumer Confidence Index surged to 110.7 in December from 101.0 in November, far surpassing consensus expectations. Positive ratings of job availability and increased confidence in personal income prospects contributed to the substantial increase. While the consumer has been resilient, dwindling excess savings, rising credit card balances, and the resumption of student loan payments pose potential headwinds to future economic growth. 0 20
40 60
80 100
120
140
160
Index Level
Consumer Confidence
Recession
Source: US Department of Commerce Source: The Conference Board All time high is 144.70 (1/31/00); All time low is 25.30 (2/28/09) 7 34
Leading Indicators of Economic Activity
-25.0%
-20.0%
-15.0%
-10.0%
-5.0%

0.0%

5.0%

10.0%

15.0%

20.0%
Leading Economic Indicators (LEI)
Recession
YOY (%) Change
-1.00
-0.75
-0.50
-0.25

0.00 0.25

0.50 0.75

1.00 Chicago Fed National Activity Index (CFNAI)
Recession
3 Month Average
The Conference Bo ard’s Leading Economic Index (LEI) fell 0.5% in November, marking the twentieth consecutive month-over-month decline. The index dropped 7.6% year-over-year. The Conference Board expects the consistent decline month-over-monthto result in a slowdown in economic activity. The Chicago Fed National Activity Index (CFNAI) improvedin Novemberto 0.03 from a downwardlyrevised -0.66 in October. On a 3-month moving average basis, the CFNAI rose slightly to -0.20 in November from -0.26 in October, indicating a rate of growth below the historical average trend.

Source: The Conference Board Source: Federal Reserve Bank of Chicago 8 35
Housing
0 200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
2,200
2,400In Thousands of Units
Annualized Housing Starts
Multi Family Housing Starts
Single Family Housing Starts
Housing Starts increased sharply month-over-monthin Novemberby 14.8% to an annual rate of 1.560 million units. Starts were up 18% for single-family units and up 6.9% for multi-family. Total starts of new homes are up 9.3% year-over-year. The pick-up in growth can be partially attributed to lower costs of construction materials and homebuilders adjusting projects to accommodate the higher interest rate environment. According to Freddie Mac, average 30-year fixed rate mortgage rates declined to 6.49% as of December 21st, paralleling the drop in the 10-year US Treasury yield. According to the Case-Shiller 20-City Home Price Index, housing prices rose 4.9% year-over-year in October, accelerating from a 3.9% year-over-year gain in September. Tight inventories and higher mortgage rates continue to impact affordability.

Source: US Department of Commerce Source: S&P
-20.0%
-16.0%
-12.0%
-8.0%
-4.0%

0.0%

4.0%

8.0%

12.0%

16.0%

20.0%

24.0%
S&P/Case-Shiller 20 City Composite Home Price Index
Recession
YOY (%) Change
9 36
Survey Based Measures
40 45
50 55
60 65
70 Institute of Supply Management (ISM) Surveys
ISM Manufacturing ISM Services

EXPANDING

CONTRACTING
The Institute for Supply Management (ISM) Manufacturing index moved higher to 47.4 in December from 46.7 in November due to improved performance as suppliers are better able to meet lower demand levels. However, this marks the 14th consecutive month of contraction in factory activity below a reading of 50. The ISM Services Index unexpectedly declined to 50.6 in December from 52.7 in November, narrowly remaining in the expansion zone above 50. Notably, the employment component of the index plummeted by 7.4 points to 43.3, entering contractionary territory. This decline was primarily driven by increased layoffs and a softening in consumer demand.

Source: Institute for Supply Management
10 37
Gross Domestic Product (GDP)
Components of GDP 12/22 3/23 6/23 9/23

0.8% 2.5% 0.6% 2.1%

0.6% -1.7% 0.9% 1.7%

0.3% 0.6% 0.0% 0.0%

0.6% 0.3% 0.1% 0.5%

0.3% 0.5% 0.5% 0.5%

2.6% 2.3% 2.1% 4.9%
Personal Consumption Expenditures
Gross Private Domestic Investment
Net Exports and Imports
Federal Government Expenditures
Total
State and Local (Consumption and Gross
Investment)
-40.0%
-30.0%
-20.0%
-10.0%

0.0%

10.0%

20.0%

30.0%

40.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
Source: US Department of Commerce Source: US Department of Commerce According to the t hird estimate, third quarter GDP grew at an annualized rate of 4.9%, revised down from the second estimate of 5.2%, with the downward revisions driven primarily by personal consumption expenditures. The consensus estimate calls for a marked slowing to 1.2% in the fourth quarter and 2.4% for full year 2023. 11 38
Bond Yields
Source: Bloomberg Source: Bloomberg

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%
US Treasury Note Yields
2-Year
5-Year
10-Year
Yield (%)

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%
US Treasury Yield Curve
Dec-23
Sep-23
Dec-22
Yield (%)
At the end of December, the 2-year Treasury yield was 18 basis points lower, and the 10-Year Treasury yield was flat, year-over-year. The inversion between the 2-year Treasury yield and 10-year Treasury yield widened to -37 basis points at December month-end versus -35 basis points at November month-end. The average historical spread (since 2003) is about +130 basis points. The inversion between 3- month and 10-year Treasuries widened to -146 basis points in December from -107 basis points in November. The shape of the yield curve indicates that the probability of recession persists. 12 39
Section 2|SECTION |
Section 2 |
Account Profile
13 40
Objectives
Chandler Asset Management Performance Objective
The performance objective of the City of Dublin is to earn a return that equals or exceeds the return on of the ICE BofA 1-5 Year Treasury and Agency Index.

Investment Objectives
The investment objectives of the City of Dublin are first, to provide safety of principal; second, to provide adequate liquidity to meet all requirements which might be reasonably anticipated; third, to attain a market average rate of return on its investments throughout economic cycles; and fourth, to be diversified to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions.

Strategy
In order to achieve this objective, the portfolio invests in high quality fixed income instruments consistent with the City's investment policy and California Government Code.

As of December 31, 2023
14 41
Compliance As of December 31, 2023
Category Standard Comment
U.S. Treasury Issues No limitations; Full faith and credit of the U.S. are pledged for payment of principal and interest. Complies Federal Agencies
35% max per agency issuer; 25% max callables for agency securities; Federal Agencies or U.S. Government Sponsored Enterprises (GSE), participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or U.S. GSEs.

Complies
Municipal Securities "A" rated or higher by a NRSRO; 5% max per issuer; Obligations of the State of California, any of the other 49 states, or any local agency within the state of California; Complies
Supranational Securities
"AA" rating category or better by a Nationally Recognized Statistical Rating Organization ("NRSRO"); 30% maximum; 10% max per issuer; U.S. dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development ("IBRD"), the International Finance Corporation ("IFC") or the Inter- American Development Bank ("IADB")
Complies
Asset-Backed Securities/Mortgage-
Backed Securities/ Collateralized
Mortgage Obligations
"AA" rated or higher by a NRSRO; 20% maximum (combined); 5% max per issuer Complies Corporate Medium Term Notes "A" rated or higher by a NRSRO; 30% maximum; 5% max per issuer; Issued by corporations organized and operating within the U.S. or by depository institutions licensed by the U.S. or any state and operating within the U.S. Complies Negotiable Certificates of Deposit
"A" long-term debt rated and/or "A-1" short-term rated or higher by a NRSRO; 30% maximum; 5% max per issuer; 20% max amount invested in NCDs with any one financial institution in combination with any other debt from that financial institution; Issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a state-licensed branch of a foreign bank.

Complies
Time Deposits/ Certificates of Deposit 10% maximum; Collateralized/FDIC Insured; 1 year max maturity Complies Commercial Paper
"A-1" rated or higher by a NRSRO; 25% maximum; 5% max per issuer; 10% max of the outstanding commercial paper of an issuing corporation; 20% max amount invested in CP of any one issuer in combination with any other debt from that issuer; 270 days max maturity; Issuer of the commercial paper shall meet all conditions in either A) (1) Organized and operating in the U.S. as a general corp, (2) Has AUM > $500 million, (3) "A" rated issuer debt (if any) or higher by a NRSRO; or B) (1) Organized in the U.S. as a special purpose corp, trust, LLC, (2) Has program wide credit enhancements including, but not limited to, over collateralization, LO
C, or surety bond, (3) "A-1" rated or higher by a NRSRO Complies
Banker’s Acceptances "A-1" short-term rated or higher by a NRSRO; 40% maximum; 5% max per issuer; 20% max amount invested in BA with any one financial institution in combination with any other debt from that financial institution; 180 days max maturity Complies Money Market Mutual Funds and
Mutual Funds
Highest rating or "AAA" rated by two NRSROs; SEC registered adviser with AUM >$500 million and experience > 5 years; 20% maximum in Mutual Funds and Money Market Mutual Funds; 20% max in Money Market Mutual Fund; 10% max per one Mutual Fund
Complies
Local Agency Investment Fund (LAIF) Maximum permitted by LAIF; Not used by investment adviser Complies California Asset Management Program
(CAMP) Issued by joint powers authority organized pursuant to California Government Code; Not used by investment adviser Complies Prohibited Securities Inverse floaters; Ranges notes, Mortgage-derived, Interest-only strips; Any investment in a security not specifically listed as an Authorized and Suitable Investment in the policy. Complies Max Per Issuer 5% max per issuer, except US Government, its Agencies and instrumentalities (including agency backed-mortgage pools), Supranational securities, or Money Market Mutual Funds Complies Maximum Maturity 5 years, unless otherwise stated in the policy Complies City of Dublin
Assets managed by Chandler Asset Management are in full compliance with state law and with the City's investment policy. 15 42
Portfolio Characteristics
City of Dublin
12/31/23 09/30/23
Benchmark* Portfolio Portfolio
Average Maturity (yrs) 2.68 2.87 2.89
Average Modified Duration 2.52 2.45 2.46
Average Purchase Yield n/a 2.87% 2.66%
Average Market Yield 4.20% 4.46% 5.24%
Average Quality** AA+ AA/Aa1 AA/Aa1
Total Market Value 290,000,185 280,997,577
*ICE BofA 1-5 Yr US Treasury & Agency Index
**Benchmark is a blended rating of S&P, Moody’s, and Fitch. Portfolio is S&P and Moody’s respectively.

As of December 31, 2023
16 43
City of Dublin
Sector Distribution
ABS

8.9%
Agency

15.8%
CMO

3.0%
Corporate

25.4%Money Market
Fund

0.4%
Supranational

8.1%
US Treasury

38.4%
December 31, 2023 September 30, 2023
ABS

10.2%
Agency

16.7%
CMO

2.7%
Corporate

25.3%Money Market
Fund

0.3%
Supranational

8.3%
US Treasury

36.6%
As of December 31, 2023
17 44
Issue Name Investment Type % Portfolio
Government of United States US Treasury 38.44%
Federal National Mortgage Association Agency 5.62%
Intl Bank Recon and Development Supranational 4.39%
Federal Home Loan Bank Agency 3.67%
Inter-American Dev Bank Supranational 3.15%
Federal Home Loan Mortgage Corp CMO 3.00%
Federal Home Loan Mortgage Corp Agency 2.83%
Federal Farm Credit Bank Agency 2.75%
Bank of Montreal Chicago Corporate 1.51%
Bank of America Corp Corporate 1.43%
Toronto Dominion Holdings Corporate 1.40%
Deere & Company Corporate 1.40%
John Deere ABS ABS 1.38%
Toyota Motor Corp Corporate 1.32%
Amazon.com Inc Corporate 1.28%
Royal Bank of Canada Corporate 1.23%
Merck & Company Corporate 1.21%
United Health Group Inc Corporate 1.18%
JP Morgan Chase & Co Corporate 1.16%
JP Morgan ABS ABS 1.08%
Morgan Stanley Corporate 1.03%
Qualcomm Inc Corporate 1.02%
Metlife Inc Corporate 1.00%
Mercedes-Benz ABS 0.97%
Tennessee Valley Authority Agency 0.92%
US Bancorp Corporate 0.88%
Hyundai Auto Receivables ABS 0.87%
Northwestern Mutual Glbl Corporate 0.87%
Caterpillar Inc Corporate 0.87%
Chubb Corporation Corporate 0.85%
Honda Motor Corporation Corporate 0.83%
Honeywell Corp Corporate 0.82%
GM Financial Securitized Term Auto Trust ABS 0.76%
Berkshire Hathaway Corporate 0.75%
American Express ABS ABS 0.75%
Wal-Mart Stores Corporate 0.71%
Charles Schwab Corp/The Corporate 0.62%
Honda ABS ABS 0.62%
Issuers
City of Dublin – Account #10198
As of December 31, 2023
18 45
Issue Name Investment Type % Portfolio
GM Financial Automobile Leasing Trust ABS 0.59%
International Finance Corp Supranational 0.58%
Bank of New York Corporate 0.51%
BMW ABS ABS 0.47%
Target Corp Corporate 0.44%
Toyota Lease Owner Trust ABS 0.42%
First American Govt Oblig Fund Money Market Fund 0.40%
Toyota ABS ABS 0.35%
Dominion Resources Inc Corporate 0.34%
Realty Income Corp Corporate 0.32%
Verizon Master Trust ABS 0.32%
Guardian Life Global Funding Corporate 0.25%
BMW Vehicle Lease Trust ABS 0.17%
Salesforce.com Inc Corporate 0.16%
Hyundai Auto Lease Securitization ABS 0.13%
Mercedes-Benz Auto Lease Trust ABS 0.04%
TOTAL 100.00%
Issuers
City of Dublin – Account #10198
As of December 31, 2023
19 46
AAA AA A <A NR
12/31/23 16.9% 59.1% 20.2% 0.3% 3.5%
09/30/23 17.7% 58.2% 20.1% 0.3% 3.7%
Source: S&P Ratings
December 31, 2023 vs. September 30, 2023

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%
AAA AA A <A NR
12/31/23 09/30/23
Quality Distribution
City of Dublin
As of December 31, 2023
20 47

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

30.0%

35.0%

40.0%
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+ City of Dublin ICE BofA 1-5 Yr US Treasury & Agency Index Portfolio Compared to the Benchmark
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+ Portfolio 1.4% 1.8% 9.2% 29.5% 16.9% 30.1% 11.2% 0.0%
Benchmark* 0.1% 0.0% 1.6% 35.4% 26.6% 21.4% 15.0% 0.0%
*ICE BofA 1-5 Yr US Treasury & Agency Index
Duration Distribution
City of Dublin
As of December 31, 2023
21 48
-2.00%
-1.00%

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%
12 months 2 years 3 years 5 years 10 years Since Inception City of Dublin ICE BofA 1-5 Yr US Treasury & Agency Index* Total Rate of Return Annualized Since Inception October 31, 2013 Annualized
TOTAL RATE OF RETURN 3 months 12 months 2 years 3 years 5 years 10 years Since Inception
City of Dublin 3.20% 4.80% -0.08% -0.37% 1.54% 1.33% 1.30% ICE BofA 1-5 Yr US Treasury & Agency Index* 3.10% 4.33% -0.58% -0.75% 1.20% 1.09% 1.07% *ICE BofA 1-3 Yr US Treasury & Agency Index to 12/31/14 Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains and losses in the portfolio.

Investment Performance
City of Dublin
As of December 31, 2023
22 49
Portfolio Characteristics
City of Dublin Reporting Account
12/31/23
Portfolio
09/30/23
Portfolio
Average Maturity (yrs) 0.00 0.00
Modified Duration 0.00 0.00
Average Purchase Yield 5.25% 5.06%
Average Market Yield 5.24% 5.06%
Average Quality* AAA/NR AAA/NR
Total Market Value 136,449,154 109,135,869
*Portfolio is S&P and Moody’s, respectively.

As of December 31, 2023
23 50
City of Dublin Reporting Account
Sector Distribution
LAIF

19.6%
Local Gov
Investment Pool

80.4%
December 31, 2023 September 30, 2023
LAIF

24.3%
Local Gov
Investment Pool

75.7%
As of December 31, 2023
24 51
Issue Name Investment Type % Portfolio
CAMP Local Gov Investment Pool 80.37%
Local Agency Investment Fund LAIF 19.63%
TOTAL 100.00%
Issuers
City of Dublin Reporting Account – Account #10219
As of December 31, 2023
25 52
SECTION |
Section 3 |
Consolidated Information
26 53
Portfolio Characteristics
City of Dublin Consolidated
12/31/23 09/30/23
Portfolio Portfolio
Average Maturity (yrs) 1.95 2.08
Modified Duration 1.67 1.77
Average Purchase Yield 3.62% 3.31%
Average Market Yield 4.71% 5.19%
Average Quality* AA+/Aa1 AA+/Aa1
Total Market Value 426,449,339 390,133,446
* Portfolio is S&P and Moody’s respectively.

As of December 31, 2023
27 54
City of Dublin Consolidated
Sector Distribution
ABS

6.1%
Agency

10.7%
CMO

2.0%
Corporate

17.2%
LAIF

6.3%
Local Gov
Investment Pool

25.7%
Money Market
Fund

0.3%
Supranational

5.5%
US Treasury

26.1%
December 31, 2023 September 30, 2023
ABS

7.3%
Agency

12.1%
CMO

1.9%
Corporate

18.2%
LAIF

6.8%
Local Gov
Investment Pool

21.2%
Money Market
Fund

0.2%
Supranational

6.0%
US Treasury

26.4%
As of December 31, 2023
28 55
SECTION |
Section 4 |
Portfolio Holdings
29 56
Holdings Report
City of Dublin - Account #10198
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
ABS
43813KAC6 Honda Auto Receivables Trust 2020-3 A3

0.370% Due 10/18/2024
22,664.36 09/22/2020
(1.94%)
22,661.03
22,664.36

99.73 7.04%
22,602.57

3.03 0.01%
(61.79)

NR / AAA
AAA

0.80 0.04
58769KAD6 Mercedes-Benz Auto Lease Trust 2021-B A3

0.400% Due 11/15/2024
102,314.29 06/22/2021

0.40%
102,306.56
102,314.17

99.81 6.17%
102,120.72

18.19 0.04%
(193.45)

NR / AAA
AAA

0.88 0.03
44891WAC3 Hyundai Auto Lease Trust 2022-A A3

1.160% Due 01/15/2025
379,826.87 01/11/2022

1.16%
379,818.47
379,825.79

99.35 5.93%
377,362.17
195.82

0.13%
(2,463.62)
Aaa / AAA
NR

1.04 0.13
89238LAC4 Toyota Lease Owner Trust 2022-A A3

1.960% Due 02/20/2025
1,240,081.13 02/23/2022

1.98%
1,239,885.94
1,240,041.54

99.26 5.68%
1,230,874.77
742.67

0.42%
(9,166.77)

NR / AAA
AAA

1.14 0.20
36265MAC9 GM Financial Auto Lease Trust 2022-1 A3

1.900% Due 03/20/2025
833,236.01 02/15/2022

1.91%
833,228.84
833,235.01

99.37 5.69%
827,969.96
483.74

0.29%
(5,265.05)
Aaa / NR
AAA

1.22 0.17
05601XAC3 BMW Vehicle Lease Trust 2022-1 A3

1.100% Due 03/25/2025
196,302.34 01/11/2022

1.00%
196,272.99
196,299.24

99.43 6.24%
195,188.32

35.99 0.07%
(1,110.92)

NR / AAA
AAA

1.23 0.11
36266FAC3 GM Financial Auto Lease Trust 2022-2 A3

3.420% Due 06/20/2025
874,548.32 05/03/2022

3.45%
874,457.11
874,525.43

99.38 5.86%
869,149.73
913.90

0.30%
(5,375.70)

NR / AAA
AAA

1.47 0.25
47788UAC6 John Deere Owner Trust 2021-A A3

0.360% Due 09/15/2025
227,914.32 03/02/2021

0.37%
227,870.52
227,904.73

98.22 5.62%
223,867.24

36.47 0.08%
(4,037.49)
Aaa / NR
AAA

1.71 0.34
44933LAC7 Hyundai Auto Receivables Trust 2021-A A3

0.380% Due 09/15/2025
209,671.57 04/20/2021

0.20%
209,649.51
209,668.89

98.59 5.75%
206,704.92

35.41 0.07%
(2,963.97)

NR / AAA
AAA

1.71 0.26
05593AAC3 BMW Vehicle Lease Trust 2023-1 A3

5.160% Due 11/25/2025
295,000.00 02/07/2023

4.96%
294,992.98
294,995.90

99.87 5.37%
294,627.41
253.70

0.10%
(368.49)
Aaa / AAA
NR

1.90 0.80
44934KAC8 Hyundai Auto Receivables Trust 2021-B A3

0.380% Due 01/15/2026
954,605.10 07/20/2021

0.15%
954,394.42
954,557.63

97.82 5.84%
933,831.94
161.22

0.32%
(20,725.69)

NR / AAA
AAA

2.04 0.40
43815GAC3 Honda Auto Receivables Trust 2021-4 A3

0.880% Due 01/21/2026
532,862.48 11/16/2021

0.89%
532,750.15
532,822.95

97.04 5.75%
517,065.24
130.26

0.18%
(15,757.71)
Aaa / NR
AAA

2.06 0.61
47789QAC4 John Deere Owner Trust 2021-B A3

0.520% Due 03/16/2026
587,980.03 07/13/2021

0.52%
587,927.57
587,962.75

97.29 5.63%
572,055.77
135.89

0.20%
(15,906.98)
Aaa / NR
AAA

2.21 0.53
44935FAD6 Hyundai Auto Receivables Trust 2021-C A3

0.740% Due 05/15/2026
376,330.16 11/09/2021

0.75%
376,246.17
376,302.53

97.28 5.70%
366,112.04
123.77

0.13%
(10,190.49)

NR / AAA
AAA

2.37 0.55
43815BAC4 Honda Auto Receivables Trust 2022-1 A3

1.880% Due 05/15/2026
1,283,313.29 02/15/2022

1.89%
1,283,120.28
1,283,231.30

97.33 5.61%
1,249,075.76
1,072.28

0.43%
(34,155.54)
Aaa / AAA
NR

2.37 0.71
05602RAD3 BMW Vehicle Owner Trust 2022-A A3

3.210% Due 08/25/2026
829,843.72 05/10/2022

3.10%
829,800.57
829,823.13

98.59 5.24%
818,129.65
443.97

0.28%
(11,693.48)
Aaa / AAA
NR

2.65 0.70
362554AC1 GM Financial Securitized Term 2021-4 A3

0.680% Due 09/16/2026
421,454.50 10/13/2021

0.66%
421,443.75
421,450.69

96.65 5.81%
407,326.50
119.41

0.14%
(14,124.19)
Aaa / AAA
NR

2.71 0.65
As of December 31, 2023
30 57
Holdings Report
City of Dublin - Account #10198
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
47787JAC2 John Deere Owner Trust 2022-A A3

2.320% Due 09/16/2026
849,266.84 03/10/2022

2.34%
849,078.98
849,175.33

97.77 5.39%
830,297.62
875.69

0.29%
(18,877.71)
Aaa / NR
AAA

2.71 0.73
448977AD0 Hyundai Auto Receivables Trust 2022-A A3

2.220% Due 10/15/2026
1,048,780.13 03/09/2022

2.23%
1,048,739.75
1,048,762.07

97.72 5.40%
1,024,915.14
1,034.80

0.35%
(23,846.93)

NR / AAA
AAA

2.79 0.72
380146AC4 GM Financial Auto Receivables 2022-1 A3

1.260% Due 11/16/2026
416,976.37 01/11/2022

1.23%
416,940.14
416,961.41

97.07 5.49%
404,762.72
218.91

0.14%
(12,198.69)

NR / AAA
AAA

2.88 0.69
362585AC5 GM Financial Securitized ART 2022-2 A3

3.100% Due 02/16/2027
780,000.00 04/05/2022

3.13%
779,836.98
779,918.75

98.06 5.34%
764,853.18
1,007.50

0.26%
(15,065.57)
Aaa / AAA
NR

3.13 0.88
47800AAC4 John Deere Owner Trust 2022-B A3

3.740% Due 02/16/2027
1,045,000.00 07/12/2022

3.77%
1,044,900.20
1,044,940.70

98.38 5.27%
1,028,097.13
1,737.02

0.36%
(16,843.57)
Aaa / NR
AAA

3.13 1.08
02582JJT8 American Express Credit Trust 2022-2 A

3.390% Due 05/17/2027
2,205,000.00 05/17/2022

3.42%
2,204,512.25
2,204,775.64

97.95 4.99%
2,159,883.50
3,322.20

0.75%
(44,892.14)

NR / AAA
AAA

3.38 1.30
47800BAC2 John Deere Owner Trust 2022-C A3

5.090% Due 06/15/2027
1,350,000.00 10/12/2022

5.15%
1,349,895.24
1,349,929.69

99.99 5.15%
1,349,894.70
3,054.00

0.47%
(34.99)
Aaa / NR
AAA

3.46 1.30
92348KAV5 Verizon Master Trust 2022-5 A1A

3.720% Due 07/20/2027
915,000.00 08/02/2022

3.75%
914,959.74
914,979.93

99.90 4.58%
914,106.05
1,040.05

0.32%
(873.88)

NR / AAA
AAA

3.55 0.62
58768PAC8 Mercedes-Benz Auto Receivables 2022-1 A3

5.210% Due 08/16/2027
2,790,000.00 11/15/2022

5.28%
2,789,448.14
2,789,624.13
100.14

5.15%
2,793,850.20
6,460.40

0.97%
4,226.07
Aaa / AAA
NR

3.63 1.18
362583AD8 GM Auto Receivable Trust 2023-2 A3

4.470% Due 02/16/2028
625,000.00 04/04/2023

4.53%
624,982.81
624,986.52

99.36 4.90%
620,978.75
1,164.06

0.21%
(4,007.77)
Aaa / AAA
NR

4.13 1.68
05592XAD2 BMW Vehicle Owner Trust 2023-A A3

5.470% Due 02/25/2028
550,000.00 07/11/2023

5.54%
549,902.54
549,915.82
101.04

4.95%
555,717.80
501.42

0.19%
5,801.98

NR / AAA
AAA

4.16 1.78
89239FAD4 Toyota Auto Receivables Owner 2023-D A3

5.540% Due 08/15/2028
980,000.00 11/07/2023

5.61%
979,894.36
979,898.23
101.95

3.86%
999,122.76
2,412.98

0.35%
19,224.53

NR / AAA
AAA

4.63 1.11
161571HT4 Chase Issuance Trust 23-A1 A

5.160% Due 09/15/2028
3,090,000.00 09/07/2023

5.23%
3,089,143.45
3,089,227.85
101.55

4.59%
3,137,789.94
7,086.40

1.08%
48,562.09

NR / AAA
AAA

4.71 2.46
TOTAL ABS 26,012,971.83 3.35%
26,009,061.44
26,010,722.11 5.22%
25,798,334.20
34,821.15

8.91%
(212,387.91)
Aaa / AAA
AAA

3.05 1.03
Agency
3133EKWV4 FFCB Note

1.850% Due 07/26/2024
2,500,000.00 08/13/2019

1.65%
2,524,140.00
2,502,763.82

98.21 5.08%
2,455,137.50
19,913.19

0.85%
(47,626.32)
Aaa / AA+
AA+

0.57 0.55
3130A2UW4 FHLB Note

2.875% Due 09/13/2024
2,000,000.00 10/10/2019

1.58%
2,122,020.00
2,017,363.60

98.60 4.93%
1,971,924.00
17,250.00

0.69%
(45,439.60)
Aaa / AA+
NR

0.70 0.68
3135G0W66 FNMA Note

1.625% Due 10/15/2024
2,000,000.00 11/08/2019

1.80%
1,983,400.00
1,997,342.52

97.45 4.96%
1,949,040.00
6,861.11

0.67%
(48,302.52)
Aaa / AA+
AA+

0.79 0.77
As of December 31, 2023
31 58
Holdings Report
City of Dublin - Account #10198
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
3133ENZ94 FFCB Note

4.500% Due 11/18/2024
5,480,000.00 11/15/2022

4.56%
5,474,191.20
5,477,441.27

99.63 4.93%
5,459,839.08
29,455.00

1.89%
(17,602.19)
Aaa / AA+
AA+

0.88 0.85
3135G0X24 FNMA Note

1.625% Due 01/07/2025
4,200,000.00 Various

1.18%
4,287,898.80
4,218,515.65

96.90 4.78%
4,069,842.00
32,987.50

1.41%
(148,673.65)
Aaa / AA+
AA+

1.02 0.98
3137EAEP0 FHLMC Note

1.500% Due 02/12/2025
4,200,000.00 Various

1.23%
4,254,786.30
4,212,388.24

96.54 4.72%
4,054,717.81
24,325.00

1.41%
(157,670.43)
Aaa / AA+
AA+

1.12 1.08
3135G03U5 FNMA Note

0.625% Due 04/22/2025
1,825,000.00 04/22/2020

0.67%
1,821,240.50
1,824,016.84

95.08 4.54%
1,735,173.50
2,186.20

0.60%
(88,843.34)
Aaa / AA+
AA+

1.31 1.27
3135G04Z3 FNMA Note

0.500% Due 06/17/2025
3,435,000.00 06/17/2020

0.54%
3,427,889.55
3,432,922.22

94.36 4.53%
3,241,386.23
667.92

1.12%
(191,535.99)
Aaa / AA+
AA+

1.46 1.42
3137EAEU9 FHLMC Note

0.375% Due 07/21/2025
1,745,000.00 07/21/2020

0.48%
1,736,309.90
1,742,298.64

93.97 4.43%
1,639,825.36
2,908.33

0.57%
(102,473.28)
Aaa / AA+
AA+

1.56 1.52
3135G05X7 FNMA Note

0.375% Due 08/25/2025
2,755,000.00 08/25/2020

0.47%
2,742,106.60
2,750,744.61

93.49 4.51%
2,575,696.34
3,615.94

0.89%
(175,048.27)
Aaa / AA+
AA+

1.65 1.61
3137EAEX3 FHLMC Note

0.375% Due 09/23/2025
2,655,000.00 09/23/2020

0.44%
2,647,008.45
2,652,235.38

93.33 4.43%
2,477,985.84
2,710.31

0.86%
(174,249.54)
Aaa / AA+
AA+

1.73 1.68
3135G06G3 FNMA Note

0.500% Due 11/07/2025
2,860,000.00 11/09/2020

0.57%
2,849,761.20
2,856,199.11

93.15 4.40%
2,663,949.86
2,145.00

0.92%
(192,249.25)
Aaa / AA+
AA+

1.85 1.80
3130ATUC9 FHLB Note

4.500% Due 12/12/2025
4,000,000.00 02/09/2023

4.22%
4,029,238.40
4,020,066.12
100.23

4.37%
4,009,388.00
9,500.00

1.39%
(10,678.12)
Aaa / AA+
NR

1.95 1.84
3130ATS57 FHLB Note

4.500% Due 03/10/2028
3,000,000.00 03/21/2023

4.01%
3,065,010.00
3,054,801.82
102.36

3.88%
3,070,941.00
41,625.00

1.07%
16,139.18
Aaa / AA+
NR

4.19 3.75
880591EZ1 Tennessee Valley Authority Note

3.875% Due 03/15/2028
2,645,000.00 Various

3.73%
2,661,791.35
2,659,450.89

99.55 3.99%
2,633,203.30
30,178.71

0.92%
(26,247.59)
Aaa / AA+
AA+

4.21 3.80
3130AWMN7 FHLB Note

4.375% Due 06/09/2028
1,500,000.00 07/26/2023

4.27%
1,506,615.00
1,506,027.50
101.83

3.92%
1,527,439.50
4,010.42

0.53%
21,412.00
Aaa / AA+
NR

4.44 4.00
TOTAL Agency 46,800,000.00 2.12%
47,133,407.25
46,924,578.23 4.56%
45,535,489.32
230,339.63

15.78%
(1,389,088.91)
Aaa / AA+
AA+

1.75 1.64
CMO
3137BFE98 FHLMC K041 A2

3.171% Due 10/25/2024
1,978,638.18 07/01/2021

0.64%
2,128,427.28
2,013,360.86

98.31 5.31%
1,945,137.86
5,228.55

0.67%
(68,223.00)
Aaa / AAA
AAA

0.82 0.70
3137BSRE5 FHLMC K059 A2

3.120% Due 09/25/2026
2,000,000.00 02/18/2022

1.92%
2,085,625.00
2,050,544.70

96.52 4.48%
1,930,380.00
5,200.00

0.67%
(120,164.70)

NR / AAA
AAA

2.74 2.48
As of December 31, 2023
32 59
Holdings Report
City of Dublin - Account #10198
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
3137F4D41 FHLMC K074 A2

3.600% Due 01/25/2028
1,000,000.00 07/25/2023

5.78%
954,414.06
958,772.76

97.06 4.38%
970,611.00
600.00

0.33%
11,838.24

NR / NR
AAA

4.07 3.64
3137FG6X8 FHLMC K077 A2

3.850% Due 05/25/2028
2,815,000.00 05/24/2023

4.65%
2,763,318.36
2,769,445.27

97.89 4.36%
2,755,702.03
1,806.29

0.95%
(13,743.24)

NR / NR
AAA

4.40 3.89
3137FK4M5 FHLMC K085 A2

4.060% Due 10/25/2028
1,100,000.00 10/30/2023

5.60%
1,038,253.91
1,040,290.61

98.52 4.38%
1,083,687.00
3,721.67

0.37%
43,396.39
Aaa / NR
NR

4.82 4.25
TOTAL CMO 8,893,638.18 3.34%
8,970,038.61
8,832,414.20 4.60%
8,685,517.89
16,556.51

3.00%
(146,896.31)
Aaa / AAA
AAA

3.24 2.88
Corporate
023135BW5 Amazon.com Inc Note

0.450% Due 05/12/2024
1,000,000.00 05/10/2021

0.50%
998,540.00
999,824.16

98.23 5.40%
982,328.00
612.50

0.34%
(17,496.16)
A1 / AA
AA-

0.36 0.36
24422ETT6 John Deere Capital Corp Note

2.650% Due 06/24/2024
2,000,000.00 Various

1.32%
2,093,680.00
2,012,391.30

98.71 5.40%
1,974,190.00
1,030.56

0.68%
(38,201.30)
A2 / A
A+

0.48 0.47
79466LAG9 Salesforce.com Inc Callable Note Cont 7/15/2022

0.625% Due 07/15/2024
465,000.00 06/29/2021

0.64%
464,762.85
464,957.71

97.48 5.43%
453,278.28
1,340.10

0.16%
(11,679.43)
A2 / A+
NR

0.54 0.52
90331HPL1 US Bank NA Callable Note Cont 12/21/2024

2.050% Due 01/21/2025
2,610,000.00 01/16/2020

2.10%
2,604,440.70
2,608,825.46

96.63 5.37%
2,522,118.69
23,780.00

0.88%
(86,706.77)
A2 / A+
A+

1.06 1.01
00440EAS6 Chubb INA Holdings Inc Note

3.150% Due 03/15/2025
2,500,000.00 Various

0.76%
2,753,600.00
2,570,540.39

97.79 5.06%
2,444,687.50
23,187.50

0.85%
(125,852.89)
A3 / A
A

1.21 1.15
14913R2V8 Caterpillar Financial Service Note

3.400% Due 05/13/2025
1,165,000.00 05/10/2022

3.44%
1,163,520.45
1,164,327.72

98.29 4.70%
1,145,072.68
5,281.33

0.40%
(19,255.04)
A2 / A
A+

1.37 1.31
747525AF0 Qualcomm Inc Callable Note Cont 2/20/2025

3.450% Due 05/20/2025
3,000,000.00 Various

1.78%
3,159,848.58
3,066,827.13

98.18 4.82%
2,945,433.00
11,787.50

1.02%
(121,394.13)
A2 / A
NR

1.39 1.33
61747YEA9 Morgan Stanley Callable Note Cont 5/30/2024

0.790% Due 05/30/2025
3,040,000.00 05/26/2021

0.77%
3,041,611.70
3,040,220.98

97.76 6.07%
2,971,852.32
2,068.05

1.03%
(68,368.66)
A1 / A-
A+

1.41 1.35
438516CB0 Honeywell Intl Callable Note Cont 5/1/2025

1.350% Due 06/01/2025
2,500,000.00 06/23/2020

0.85%
2,559,500.00
2,516,328.06

95.46 4.70%
2,386,620.00
2,812.50

0.82%
(129,708.06)
A2 / A
A

1.42 1.37
78015K7H1 Royal Bank of Canada Note

1.150% Due 06/10/2025
1,000,000.00 02/22/2021

0.86%
1,012,240.00
1,004,108.64

94.77 4.95%
947,674.00
670.83

0.33%
(56,434.64)
A1 / A
AA-

1.44 1.40
66815L2J7 Northwestern Mutual Glbl Note

4.000% Due 07/01/2025
2,500,000.00 06/27/2022

4.01%
2,499,150.00
2,499,575.78

99.09 4.64%
2,477,160.00
50,000.00

0.87%
(22,415.78)
Aaa / AA+
AAA

1.50 1.41
02665WDL2 American Honda Finance Note

1.200% Due 07/08/2025
1,000,000.00 08/10/2021

1.00%
1,007,640.00
1,002,968.13

94.75 4.82%
947,532.00
5,766.67

0.33%
(55,436.13)
A3 / A-
A

1.52 1.47
As of December 31, 2023
33 60
Holdings Report
City of Dublin - Account #10198
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
89114QCK2 Toronto Dominion Bank Note

0.750% Due 09/11/2025
1,000,000.00 02/16/2021

0.81%
997,230.00
998,970.81

93.31 4.91%
933,063.00
2,291.67

0.32%
(65,907.81)
A1 / A
AA-

1.70 1.64
06051GHY8 Bank of America Corp Callable Note Cont 2/13/2025

2.015% Due 02/13/2026
1,250,000.00 03/04/2021

1.14%
1,291,725.00
1,261,867.54

96.09 5.66%
1,201,145.00
9,655.21

0.42%
(60,722.54)
A1 / A-
AA-

2.12 1.07
46647PBH8 JP Morgan Chase & Co Callable Note Mthly 3/13/2025

2.005% Due 03/13/2026
1,000,000.00 04/29/2021

1.20%
1,030,270.00
1,009,361.63

96.07 5.41%
960,741.00
6,015.00

0.33%
(48,620.63)
A1 / A-
AA-

2.20 1.16
808513BR5 Charles Schwab Corp Callable Note Cont 4/13/2026

1.150% Due 05/13/2026
1,370,000.00 05/11/2021

1.20%
1,366,821.60
1,368,497.83

91.64 4.93%
1,255,526.91
2,100.67

0.43%
(112,970.92)
A2 / A-
A

2.37 2.28
91324PEC2 United Health Group Inc Callable Note Cont 4/15/2026

1.150% Due 05/15/2026
2,000,000.00 Various

1.90%
1,939,210.15
1,965,750.85

92.57 4.49%
1,851,444.00
2,938.90

0.64%
(114,306.85)
A2 / A+
A

2.37 2.29
89236TJK2 Toyota Motor Credit Corp Note

1.125% Due 06/18/2026
2,485,000.00 06/15/2021

1.13%
2,483,906.60
2,484,461.68

92.34 4.44%
2,294,636.58
1,009.53

0.79%
(189,825.10)
A1 / A+
A+

2.47 2.38
58989V2D5 Met Tower Global Funding Note

1.250% Due 09/14/2026
1,285,000.00 09/07/2021

1.27%
1,283,817.80
1,284,360.99

90.96 4.86%
1,168,841.14
4,774.13

0.40%
(115,519.85)
Aa3 / AA-
AA-

2.71 2.59
06368FAC3 Bank of Montreal Note

1.250% Due 09/15/2026
2,500,000.00 Various

1.29%
2,495,539.50
2,497,586.55

91.09 4.80%
2,277,320.00
9,201.39

0.79%
(220,266.55)
A2 / A-
AA-

2.71 2.59
931142ER0 Wal-Mart Stores Callable Note Cont 08/17/2026

1.050% Due 09/17/2026
585,000.00 09/08/2021

1.09%
583,894.35
584,400.55

91.88 4.25%
537,501.51
1,774.50

0.19%
(46,899.04)
Aa2 / AA
AA

2.72 2.61
59217GER6 Metlife Note

1.875% Due 01/11/2027
1,860,000.00 01/03/2022

1.90%
1,857,879.60
1,858,715.68

91.31 5.00%
1,698,431.10
16,468.75

0.59%
(160,284.58)
Aa3 / AA-
AA-

3.03 2.85
87612EBM7 Target Corp Callable Note Cont 12/15/2026

1.950% Due 01/15/2027
1,340,000.00 01/19/2022

1.99%
1,337,722.00
1,338,608.38

93.30 4.33%
1,250,183.82
12,048.83

0.44%
(88,424.56)
A2 / A
A

3.04 2.87
808513BY0 Charles Schwab Corp Callable Note Cont 2/3/2027

2.450% Due 03/03/2027
585,000.00 03/01/2022

2.47%
584,368.20
584,599.68

93.09 4.83%
544,561.88
4,697.88

0.19%
(40,037.80)
A2 / A-
A

3.17 2.97
084664CZ2 Berkshire Hathaway Callable Note Cont 2/15/2027

2.300% Due 03/15/2027
2,295,000.00 03/07/2022

2.30%
2,294,563.95
2,294,720.84

94.58 4.12%
2,170,604.12
15,542.25

0.75%
(124,116.72)
Aa2 / AA
A+

3.21 3.02
40139LBF9 Guardian Life Glob Fun Note

3.246% Due 03/29/2027
765,000.00 03/24/2022

3.25%
765,000.00
765,000.00

95.21 4.86%
728,345.79
6,345.93

0.25%
(36,654.21)
Aa1 / AA+
NR

3.24 3.00
023135CF1 Amazon.com Inc Callable Note Cont 3/13/2027

3.300% Due 04/13/2027
1,750,000.00 04/25/2022

3.34%
1,746,972.50
1,747,998.37

97.07 4.26%
1,698,735.50
12,512.50

0.59%
(49,262.87)
A1 / AA
AA-

3.28 3.05
As of December 31, 2023
34 61
Holdings Report
City of Dublin - Account #10198
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
46647PCB0 JP Morgan Chase & Co Callable Note Cont 4/22/2026

1.578% Due 04/22/2027
500,000.00 08/23/2022

4.96%
449,845.00
464,410.88

92.28 5.16%
461,412.00
1,512.25

0.16%
(2,998.88)
A1 / A-
AA-

3.31 2.21
927804GH1 Virginia Electric Power Corp Callable Note Cont. 4/15/2027

3.750% Due 05/15/2027
1,000,000.00 Various

3.75%
999,773.40
999,836.11

97.63 4.51%
976,340.00
4,791.67

0.34%
(23,496.11)
A2 / BBB+
A

3.37 3.11
14913R3A3 Caterpillar Financial Service Note

3.600% Due 08/12/2027
1,375,000.00 Various

3.89%
1,357,243.75
1,361,966.70

97.65 4.31%
1,342,710.88
19,112.50

0.47%
(19,255.82)
A2 / A
A+

3.62 3.30
931142EX7 Wal-Mart Stores Callable Note Cont 09/09/2027

3.950% Due 09/09/2027
1,500,000.00 Various

3.98%
1,498,302.30
1,498,747.64

99.44 4.11%
1,491,654.00
18,433.34

0.52%
(7,093.64)
Aa2 / AA
AA

3.69 3.36
89236TKJ3 Toyota Motor Credit Corp Note

4.550% Due 09/20/2027
1,500,000.00 11/22/2022

4.88%
1,479,060.00
1,483,842.89
100.77

4.32%
1,511,620.50
19,147.92

0.53%
27,777.61
A1 / A+
A+

3.72 3.35
023135CP9 Amazon.com Inc Callable Note Cont 11/1/2027

4.550% Due 12/01/2027
1,000,000.00 01/17/2023

4.21%
1,014,400.00
1,011,539.78
101.53

4.11%
1,015,303.00
3,791.67

0.35%
3,763.22
A1 / AA
AA-

3.92 3.48
89115A2M3 Toronto-Dominion Bank Note

5.156% Due 01/10/2028
3,000,000.00 Various

5.28%
2,984,380.00
2,986,261.15
101.51

4.74%
3,045,249.00
73,473.00

1.08%
58,987.85
A1 / A
AA-

4.03 3.52
756109AU8 Realty Income Corp Callable Note Cont 10/15/2027

3.650% Due 01/15/2028
960,000.00 04/10/2023

4.87%
910,540.80
918,049.27

95.88 4.78%
920,464.32
16,157.33

0.32%
2,415.05
A3 / A-
NR

4.04 3.63
24422EWR6 John Deere Capital Corp Note

4.750% Due 01/20/2028
2,000,000.00 01/23/2023

4.40%
2,030,780.00
2,025,016.14
101.65

4.30%
2,033,096.00
42,486.11

0.72%
8,079.86
A2 / A
A+

4.06 3.58
06051GGF0 Bank of America Corp Callable Note 1/20/2027

3.824% Due 01/20/2028
3,000,000.00 Various

5.88%
2,824,349.55
2,852,874.62

96.08 5.22%
2,882,346.00
51,305.34

1.01%
29,471.38
A1 / A-
AA-

4.06 2.79
06368LGV2 Bank of Montreal Callable Note Cont 1/1/2028

5.203% Due 02/01/2028
2,000,000.00 08/17/2023

5.56%
1,972,380.00
1,974,640.59
101.87

4.68%
2,037,302.00
43,358.33

0.72%
62,661.41
A2 / A-
AA-

4.09 3.51
91324PEP3 United Health Group Inc Callable Note Cont 1/15/2028

5.250% Due 02/15/2028
1,500,000.00 02/21/2023

4.90%
1,522,890.00
1,518,893.54
103.41

4.32%
1,551,105.00
29,750.00

0.55%
32,211.46
A2 / A+
A

4.13 3.56
46647PAF3 JP Morgan Chase & Co Callable Note 2X 5/1/2027

3.540% Due 05/01/2028
2,000,000.00 08/16/2023

6.06%
1,854,340.00
1,865,870.71

95.44 5.04%
1,908,704.00
11,800.00

0.66%
42,833.29
A1 / A-
AA-

4.34 3.08
58933YBH7 Merck & Co Callable Note Cont 4/17/2028

4.050% Due 05/17/2028
3,500,000.00 Various

4.06%
3,497,960.40
3,498,216.04

99.56 4.16%
3,484,617.51
17,325.00

1.21%
(13,598.53)
A1 / A+
NR

4.38 3.89
06406RBG1 Bank of NY Mellon Corp Callable Note Cont 6/13/2027

3.992% Due 06/13/2028
1,500,000.00 10/26/2023

6.26%
1,395,930.00
1,399,814.13

97.55 4.77%
1,463,244.00
2,994.00

0.51%
63,429.87
A1 / A
AA-

4.45 3.18
As of December 31, 2023
35 62
Holdings Report
City of Dublin - Account #10198
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
02665WEM9 American Honda Finance Note

5.125% Due 07/07/2028
1,370,000.00 10/12/2023

5.60%
1,343,288.50
1,344,480.15
102.84

4.42%
1,408,891.56
33,936.04

0.50%
64,411.41
A3 / A-
A

4.52 3.91
78016HZS2 ROYAL BANK OF CANADA Note

5.200% Due 08/01/2028
2,500,000.00 09/07/2023

5.54%
2,464,100.00
2,466,351.29
101.92

4.73%
2,548,075.00
58,138.89

0.90%
81,723.71
A1 / A
AA-

4.59 3.96
TOTAL Corporate 75,055,000.00 3.00%
75,017,019.23
74,666,608.47 4.78%
72,851,162.59
683,228.07

25.36%
(1,815,445.88)
A1 / A
A+

2.84 2.48
Money Market Fund
31846V203 First American Govt Obligation Fund Class Y 1,159,230.66 Various

4.98%
1,159,230.66
1,159,230.66

1.00 4.98%
1,159,230.66

0.00 0.40%

0.00 Aaa / AAA
AAA

0.00 0.00
TOTAL Money Market Fund 1,159,230.66 4.98%
1,159,230.66
1,159,230.66 4.98%
1,159,230.66

0.00 0.40%

0.00 Aaa / AAA
AAA

0.00 0.00
Supranational
459058JB0 Intl. Bank Recon & Development Note

0.625% Due 04/22/2025
2,260,000.00 04/15/2020

0.70%
2,251,253.80
2,257,715.26

94.99 4.62%
2,146,688.12
2,707.29

0.74%
(111,027.14)
Aaa / AAA
NR

1.31 1.27
4581X0DN5 Inter-American Dev Bank Note

0.625% Due 07/15/2025
1,685,000.00 01/13/2021

0.53%
1,692,329.75
1,687,504.26

94.23 4.55%
1,587,709.79
4,856.08

0.55%
(99,794.47)
Aaa / AAA
NR

1.54 1.50
459058JL8 Intl. Bank Recon & Development Note

0.500% Due 10/28/2025
6,000,000.00 Various

0.55%
5,986,632.00
5,994,860.41

93.19 4.42%
5,591,628.00
5,250.00

1.93%
(403,232.41)
Aaa / AAA
AAA

1.83 1.78
4581X0DV7 Inter-American Dev Bank Note

0.875% Due 04/20/2026
4,615,000.00 04/13/2021

0.97%
4,593,863.30
4,605,276.65

92.71 4.23%
4,278,626.50
7,964.08

1.48%
(326,650.15)
Aaa / AAA
AAA

2.30 2.23
459058KT9 Intl. Bank Recon & Development Note

3.500% Due 07/12/2028
5,000,000.00 Various

4.35%
4,813,059.00
4,827,531.02

97.91 4.01%
4,895,660.00
82,152.77

1.72%
68,128.98
Aaa / AAA
NR

4.53 4.07
45950KDD9 International Finance Corp Note

4.500% Due 07/13/2028
1,605,000.00 07/06/2023

4.53%
1,603,218.45
1,603,386.17
102.09

3.99%
1,638,568.58
33,705.00

0.58%
35,182.41
Aaa / AAA
NR

4.54 3.99
4581X0DC9 Inter-American Dev Bank Note

3.125% Due 09/18/2028
3,360,000.00 Various

4.32%
3,187,150.40
3,189,837.32

96.18 4.02%
3,231,480.00
30,041.65

1.12%
41,642.68
Aaa / AAA
NR

4.72 4.29
TOTAL Supranational 24,525,000.00 2.16%
24,127,506.70
24,166,111.09 4.24%
23,370,360.99
166,676.87

8.12%
(795,750.10)
Aaa / AAA
AAA

3.01 2.79
US Treasury
91282CDZ1 US Treasury Note

1.500% Due 02/15/2025
1,500,000.00 05/06/2022

2.92%
1,443,867.19
1,477,225.48

96.50 4.73%
1,447,558.50
8,498.64

0.50%
(29,666.98)
Aaa / AA+
AA+

1.13 1.09
As of December 31, 2023
36 63
Holdings Report
City of Dublin - Account #10198
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
91282CED9 US Treasury Note

1.750% Due 03/15/2025
2,000,000.00 03/15/2022

2.00%
1,985,312.50
1,994,111.59

96.63 4.65%
1,932,578.00
10,384.62

0.67%
(61,533.59)
Aaa / AA+
AA+

1.21 1.17
912828ZL7 US Treasury Note

0.375% Due 04/30/2025
2,750,000.00 Various

0.38%
2,749,033.20
2,749,736.57

94.63 4.57%
2,602,402.00
1,756.52

0.90%
(147,334.57)
Aaa / AA+
AA+

1.33 1.30
91282CFE6 US Treasury Note

3.125% Due 08/15/2025
3,000,000.00 Various

4.34%
2,905,703.13
2,944,801.60

98.01 4.41%
2,940,234.00
35,411.01

1.03%
(4,567.60)
Aaa / AA+
AA+

1.62 1.54
91282CAM3 US Treasury Note

0.250% Due 09/30/2025
2,500,000.00 10/16/2020

0.32%
2,491,406.25
2,496,965.79

93.13 4.38%
2,328,125.00
1,588.11

0.80%
(168,840.79)
Aaa / AA+
AA+

1.75 1.71
91282CFP1 US Treasury Note

4.250% Due 10/15/2025
10,000,000.00 Various

4.24%
10,002,724.61
10,001,968.17

99.81 4.36%
9,981,250.00
90,573.76

3.47%
(20,718.17)
Aaa / AA+
AA+

1.79 1.69
91282CBC4 US Treasury Note

0.375% Due 12/31/2025
1,000,000.00 12/29/2020

0.38%
999,921.88
999,968.77

92.68 4.23%
926,758.00

10.30 0.32%
(73,210.77)
Aaa / AA+
AA+

2.00 1.95
91282CBH3 US Treasury Note

0.375% Due 01/31/2026
4,000,000.00 02/23/2021

0.58%
3,960,625.00
3,983,371.60

92.39 4.23%
3,695,624.00
6,277.17

1.28%
(287,747.60)
Aaa / AA+
AA+

2.09 2.03
91282CBQ3 US Treasury Note

0.500% Due 02/28/2026
2,500,000.00 03/26/2021

0.83%
2,459,960.94
2,482,420.25

92.41 4.20%
2,310,255.00
4,223.90

0.80%
(172,165.25)
Aaa / AA+
AA+

2.16 2.11
91282CBT7 US Treasury Note

0.750% Due 03/31/2026
5,000,000.00 Various

0.85%
4,974,804.69
4,988,647.59

92.78 4.15%
4,638,865.00
9,528.69

1.60%
(349,782.59)
Aaa / AA+
AA+

2.25 2.18
91282CCF6 US Treasury Note

0.750% Due 05/31/2026
2,000,000.00 06/18/2021

0.91%
1,985,000.00
1,992,678.67

92.31 4.13%
1,846,172.00
1,311.48

0.64%
(146,506.67)
Aaa / AA+
AA+

2.42 2.35
91282CCW9 US Treasury Note

0.750% Due 08/31/2026
2,000,000.00 08/30/2021

0.77%
1,998,515.63
1,999,209.04

91.68 4.08%
1,833,594.00
5,068.68

0.63%
(165,615.04)
Aaa / AA+
AA+

2.67 2.58
91282CDG3 US Treasury Note

1.125% Due 10/31/2026
5,000,000.00 Various

1.25%
4,970,498.06
4,982,941.43

92.28 4.04%
4,613,865.00
9,581.05

1.59%
(369,076.43)
Aaa / AA+
AA+

2.84 2.73
912828Z78 US Treasury Note

1.500% Due 01/31/2027
4,500,000.00 Various

2.15%
4,367,285.16
4,414,582.50

92.82 4.00%
4,177,089.00
28,247.28

1.45%
(237,493.50)
Aaa / AA+
AA+

3.09 2.94
91282CEN7 US Treasury Note

2.750% Due 04/30/2027
7,000,000.00 Various

3.55%
6,761,484.38
6,829,269.79

96.19 3.98%
6,733,398.00
32,788.46

2.33%
(95,871.79)
Aaa / AA+
AA+

3.33 3.13
91282CEW7 US Treasury Note

3.250% Due 06/30/2027
9,000,000.00 Various

3.21%
9,018,066.41
9,009,805.86

97.72 3.95%
8,795,043.00
803.57

3.03%
(214,762.86)
Aaa / AA+
AA+

3.50 3.27
91282CFM8 US Treasury Note

4.125% Due 09/30/2027
10,000,000.00 Various

3.95%
10,074,062.50
10,057,997.70
100.63

3.94%
10,063,280.00
104,815.57

3.51%
5,282.30
Aaa / AA+
AA+

3.75 3.41
91282CGC9 US Treasury Note

3.875% Due 12/31/2027
10,000,000.00 Various

3.70%
10,078,828.13
10,063,940.93

99.84 3.92%
9,983,590.00
1,064.56

3.44%
(80,350.93)
Aaa / AA+
AA+

4.00 3.67
91282CGT2 US Treasury Note

3.625% Due 03/31/2028
7,000,000.00 Various

3.58%
7,014,042.96
7,012,180.64

98.91 3.90%
6,923,714.00
64,477.46

2.41%
(88,466.64)
Aaa / AA+
AA+

4.25 3.86
As of December 31, 2023
37 64
Holdings Report
City of Dublin - Account #10198
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
91282CHE4 US Treasury Note

3.625% Due 05/31/2028
4,500,000.00 Various

4.07%
4,412,773.44
4,421,362.19

98.94 3.89%
4,452,363.00
14,262.30

1.54%
31,000.81
Aaa / AA+
AA+

4.42 4.03
91282CHQ7 US Treasury Note

4.125% Due 07/31/2028
9,000,000.00 Various

4.51%
8,848,203.13
8,857,028.28
101.03

3.88%
9,092,817.00
155,360.05

3.19%
235,788.72
Aaa / AA+
AA+

4.59 4.08
91282CJA0 US Treasury Note

4.625% Due 09/30/2028
3,750,000.00 Various

4.92%
3,702,089.84
3,703,974.83
103.22

3.88%
3,870,705.00
44,070.19

1.35%
166,730.17
Aaa / AA+
AA+

4.75 4.20
91282CJN2 US Treasury Note

4.375% Due 11/30/2028
5,500,000.00 Various

4.03%
5,584,941.41
5,584,612.43
102.33

3.85%
5,628,045.50
21,038.25

1.95%
43,433.07
Aaa / AA+
AA+

4.92 4.38
TOTAL US Treasury 113,500,000.00 3.07%
112,789,150.44
113,048,801.70 4.06%
110,817,325.00
651,141.62

38.44%
(2,231,476.70)
Aaa / AA+
AA+

3.27 3.02
TOTAL PORTFOLIO 295,945,840.67 2.87%
295,205,414.33
294,808,466.46 4.46%
288,217,420.65
1,782,763.85
100.00%
(6,591,045.81)
Aa1 / AA
AA+

2.87 2.45
TOTAL MARKET VALUE PLUS ACCRUALS 290,000,184.50
As of December 31, 2023
38 65
Holdings Report
City of Dublin Reporting Account - Account #10219
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
LAIF
90LAIF$00 Local Agency Investment Fund State Pool 26,534,226.15 Various

3.95%
26,534,226.15
26,534,226.15

1.00 3.95%
26,534,226.15
254,503.67

19.63%

0.00 NR / NR
NR

0.00 0.00
TOTAL LAIF 26,534,226.15 3.95%
26,534,226.15
26,534,226.15 3.95%
26,534,226.15
254,503.67

19.63%

0.00 NR / NR
NR

0.00 0.00
Local Gov Investment Pool
90CAMP$00 California Asset Mgmt Program CAMP 109,660,424.43 Various

5.56%
109,660,424.43
109,660,424.43

1.00 5.56%
109,660,424.43

0.00 80.37%

0.00 NR / AAA
NR

0.00 0.00
TOTAL Local Gov Investment Pool 109,660,424.43 5.56% 109,660,424.43
109,660,424.43 5.56%
109,660,424.43

0.00 80.37%

0.00 NR / AAA
NR

0.00 0.00
TOTAL PORTFOLIO 136,194,650.58 5.25%
136,194,650.58
136,194,650.58 5.24%
136,194,650.58
254,503.67
100.00%

0.00 NR / AAA
NR

0.00 0.00
TOTAL MARKET VALUE PLUS ACCRUALS 136,449,154.25
As of December 31, 2023
39 66
SECTION |
Section 5 |
Transactions
40 67
Transaction Ledger
City of Dublin - Account #10198
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 10/16/2023 02665WEM9 460,000.00 American Honda Finance Note

5.125% Due: 07/07/2028

98.120 5.58% 451,352.00 6,483.13 457,835.13 0.00
Purchase 10/16/2023 02665WEM9 910,000.00 American Honda Finance Note

5.125% Due: 07/07/2028

98.015 5.61% 891,936.50 12,825.31 904,761.81 0.00
Purchase 10/20/2023
91282CJA0 2,750,000.00 US Treasury Note

4.625% Due: 09/30/2028

98.570 4.95% 2,710,683.59 6,950.14 2,717,633.73 0.00
Purchase 10/30/2023
06406RBG1 1,500,000.00 Bank of NY Mellon Corp Callable Note Cont 6/13/2027

3.992% Due: 06/13/2028

93.062 6.26% 1,395,930.00 22,787.67 1,418,717.67 0.00
Purchase 10/31/2023
91282CJA0 1,000,000.00 US Treasury Note

4.625% Due: 09/30/2028

99.141 4.82% 991,406.25 3,917.35 995,323.60 0.00
Purchase 11/02/2023
3137FK4M5 1,100,000.00 FHLMC K085 A2

4.06% Due: 10/25/2028

94.387 5.60% 1,038,253.91 124.06 1,038,377.97 0.00
Purchase 11/14/2023
89239FAD4 980,000.00 Toyota Auto Receivables Owner 2023-D A3

5.54% Due: 08/15/2028

99.989 5.61% 979,894.36 0.00 979,894.36 0.00
Purchase 11/24/2023 4581X0DC9 1,680,000.00 Inter-American Dev Bank Note

3.125% Due: 09/18/2028

93.708 4.60% 1,574,294.40 9,625.00 1,583,919.40 0.00
Purchase 11/30/2023 91282CJN2 2,500,000.00 US Treasury Note

4.375% Due: 11/30/2028
100.473 4.27% 2,511,816.41 0.00 2,511,816.41 0.00
Purchase 12/19/2023
4581X0DC9 560,000.00 Inter-American Dev Bank Note

3.125% Due: 09/18/2028

95.947 4.07% 537,303.20 4,423.61 541,726.81 0.00
Purchase 12/20/2023 4581X0DC9 560,000.00 Inter-American Dev Bank Note

3.125% Due: 09/18/2028

95.844 4.10% 536,726.40 4,472.22 541,198.62 0.00
Purchase 12/26/2023 4581X0DC9 560,000.00 Inter-American Dev Bank Note

3.125% Due: 09/18/2028

96.219 4.01% 538,826.40 4,763.89 543,590.29 0.00
September 30, 2023 through December 31, 2023
As of December 31, 2023
41 68
Transaction Ledger
City of Dublin - Account #10198
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss
Purchase 12/29/2023 91282CJN2 3,000,000.00 US Treasury Note

4.375% Due: 11/30/2028
102.438 3.83% 3,073,125.00 10,399.59 3,083,524.59 0.00
Subtotal 17,560,000.00 17,231,548.42 86,771.97 17,318,320.39 0.00 TOTAL ACQUISITIONS 17,560,000.00 17,231,548.42 86,771.97 17,318,320.39 0.00

DISPOSITIONS
Sale 10/16/2023
02665WCZ2 1,500,000.00 American Honda Finance Note

2.4% Due: 06/27/2024

97.733 2.49% 1,465,995.00 10,900.00 1,476,895.00 -33,124.32 Sale 10/16/2023 02665WEA5 1,075,000.00 American Honda Finance Note

1.5% Due: 01/13/2025

94.978 1.53% 1,021,013.50 4,165.63 1,025,179.13 -53,633.94 Sale 10/20/2023
912828ZL7 1,250,000.00 US Treasury Note

0.375% Due: 04/30/2025

92.867 0.38% 1,160,839.84 2,203.63 1,163,043.47 -89,022.40 Sale 10/31/2023
912828ZC7 2,000,000.00 US Treasury Note

1.125% Due: 02/28/2025

94.719 0.52% 1,894,375.00 3,770.60 1,898,145.60 -121,541.94 Sale 11/09/2023
91282CDZ1 500,000.00 US Treasury Note

1.5% Due: 02/15/2025

95.465 2.92% 477,324.22 1,752.72 479,076.94 -14,105.32
Sale 11/24/2023
4581X0DZ8 3,680,000.00 Inter-American Dev Bank Note

0.5% Due: 09/23/2024

96.077 0.52% 3,535,633.60 3,117.78 3,538,751.38 -143,611.06 Sale 12/22/2023 3130A1XJ2 2,100,000.00 FHLB Note

2.875% Due: 06/14/2024

98.854 1.96% 2,075,934.00 1,341.67 2,077,275.67 -32,758.57 Subtotal 12,105,000.00 11,631,115.16 27,252.03 11,658,367.19 -487,797.55 TOTAL DISPOSITIONS 12,105,000.00 11,631,115.16 27,252.03 11,658,367.19 -487,797.55 September 30, 2023 through December 31, 2023
As of December 31, 2023
42 69
Transaction Ledger
City of Dublin Reporting Account - Account #10219
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 10/15/2023 90LAIF$00 237,136.58 Local Agency Investment Fund State Pool 1.000 3.61% 237,136.58 0.00 237,136.58 0.00 Purchase 10/31/2023 90CAMP$00 387,880.25 California Asset Mgmt Program CAMP 1.000 5.56% 387,880.25 0.00 387,880.25 0.00 Purchase 11/30/2023 90CAMP$00 341,979.40 California Asset Mgmt Program CAMP 1.000 5.57% 341,979.40 0.00 341,979.40 0.00 Purchase 12/29/2023 90CAMP$00 414,247.34 California Asset Mgmt Program CAMP 1.000 5.57% 414,247.34 0.00 414,247.34 0.00 Subtotal 1,381,243.57 1,381,243.57 0.00 1,381,243.57 0.00 Security
Contribution
11/29/2023 90CAMP$00 5,500,000.00 California Asset Mgmt Program CAMP 1.000 5,500,000.00 0.00 5,500,000.00 0.00 Security
Contribution
12/21/2023
90CAMP$00 33,000,000.00 California Asset Mgmt Program CAMP 1.000 33,000,000.00 0.00 33,000,000.00 0.00 Security
Contribution
12/27/2023
90CAMP$00 1,000,000.00 California Asset Mgmt Program CAMP 1.000 1,000,000.00 0.00 1,000,000.00 0.00 Subtotal 39,500,000.00 39,500,000.00 0.00 39,500,000.00 0.00 TOTAL ACQUISITIONS 40,881,243.57 40,881,243.57 0.00 40,881,243.57 0.00

DISPOSITIONS
Security
Withdrawal
10/24/2023 90CAMP$00 1,500,000.00 California Asset Mgmt Program CAMP 1.000 1,500,000.00 0.00 1,500,000.00 0.00 Security
Withdrawal
10/31/2023
90CAMP$00 1,300,000.00 California Asset Mgmt Program CAMP 1.000 1,300,000.00 0.00 1,300,000.00 0.00 Security
Withdrawal
11/06/2023
90CAMP$00 6,100,000.00 California Asset Mgmt Program CAMP 1.000 6,100,000.00 0.00 6,100,000.00 0.00 Security
Withdrawal
11/14/2023
90CAMP$00 350,000.00 California Asset Mgmt Program CAMP 1.000 350,000.00 0.00 350,000.00 0.00 Security
Withdrawal
11/20/2023
90CAMP$00 2,000,000.00 California Asset Mgmt Program CAMP 1.000 2,000,000.00 0.00 2,000,000.00 0.00 September 30, 2023 through December 31, 2023
As of December 31, 2023
43 70
Transaction Ledger
City of Dublin Reporting Account - Account #10219
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss
Security
Withdrawal
12/05/2023
90CAMP$00 750,000.00 California Asset Mgmt Program CAMP 1.000 750,000.00 0.00 750,000.00 0.00 Security
Withdrawal
12/13/2023
90CAMP$00 1,600,000.00 California Asset Mgmt Program CAMP 1.000 1,600,000.00 0.00 1,600,000.00 0.00 Subtotal 13,600,000.00 13,600,000.00 0.00 13,600,000.00 0.00 TOTAL DISPOSITIONS 13,600,000.00 13,600,000.00 0.00 13,600,000.00 0.00 September 30, 2023 through December 31, 2023
As of December 31, 2023
44 71
Important Disclosures
2023 Chandler Asset Management, Inc, An Independent Registered Investment Adviser.

Information contained herein is confidential . Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures . Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.

Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio.

Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index.

Source ICE Data Indices, LLC ("ICE"), used with permission. ICE permits use of the ICE indices and related data on an "as is" basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an "as is" basis and licensee's use it at licensee's own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services.

This report i s provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment.

Fixed income investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates.

Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy.

Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest and carries a AA+/Aaa/AAA by S&P, Moody’s and Fitch respectively.

Your qualified custodian bank maintains control of all assets reflected in this statement and we urge you to compare this statement to the one you receive from your qualified custodian. Chandler does not have any authority to withdraw or deposit funds from/to the custodian account.

As of December 31, 2023
45 72
Benchmark Disclosures
ICE BofA 1-5 Yr US Treasury & Agency Index*
The ICE BofA 1-5 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies.

The ICE BofA 1-3 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than three years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies.

As of December 31, 2023
46 73
Transaction Ledger
City of Dublin - Account #10198
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 10/16/2023 02665WEM9 460,000.00 American Honda Finance Note

5.125% Due: 07/07/2028

98.120 5.58% 451,352.00 6,483.13 457,835.13 0.00
Purchase 10/16/2023 02665WEM9 910,000.00 American Honda Finance Note

5.125% Due: 07/07/2028

98.015 5.61% 891,936.50 12,825.31 904,761.81 0.00
Purchase 10/20/2023
91282CJA0 2,750,000.00 US Treasury Note

4.625% Due: 09/30/2028

98.570 4.95% 2,710,683.59 6,950.14 2,717,633.73 0.00
Purchase 10/30/2023
06406RBG1 1,500,000.00 Bank of NY Mellon Corp Callable Note Cont 6/13/2027

3.992% Due: 06/13/2028

93.062 6.26% 1,395,930.00 22,787.67 1,418,717.67 0.00
Purchase 10/31/2023
91282CJA0 1,000,000.00 US Treasury Note

4.625% Due: 09/30/2028

99.141 4.82% 991,406.25 3,917.35 995,323.60 0.00
Purchase 11/02/2023
3137FK4M5 1,100,000.00 FHLMC K085 A2

4.06% Due: 10/25/2028

94.387 5.60% 1,038,253.91 124.06 1,038,377.97 0.00
Purchase 11/14/2023
89239FAD4 980,000.00 Toyota Auto Receivables Owner 2023-D A3

5.54% Due: 08/15/2028

99.989 5.61% 979,894.36 0.00 979,894.36 0.00
Purchase 11/24/2023 4581X0DC9 1,680,000.00 Inter-American Dev Bank Note

3.125% Due: 09/18/2028

93.708 4.60% 1,574,294.40 9,625.00 1,583,919.40 0.00
Purchase 11/30/2023 91282CJN2 2,500,000.00 US Treasury Note

4.375% Due: 11/30/2028
100.473 4.27% 2,511,816.41 0.00 2,511,816.41 0.00
Purchase 12/19/2023
4581X0DC9 560,000.00 Inter-American Dev Bank Note

3.125% Due: 09/18/2028

95.947 4.07% 537,303.20 4,423.61 541,726.81 0.00
Purchase 12/20/2023 4581X0DC9 560,000.00 Inter-American Dev Bank Note

3.125% Due: 09/18/2028

95.844 4.10% 536,726.40 4,472.22 541,198.62 0.00
Purchase 12/26/2023 4581X0DC9 560,000.00 Inter-American Dev Bank Note

3.125% Due: 09/18/2028

96.219 4.01% 538,826.40 4,763.89 543,590.29 0.00
September 30, 2023 through December 31, 2023
As of December 31, 2023
41 Attachment 2
74 Transaction Ledger
City of Dublin - Account #10198
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss
Purchase 12/29/2023 91282CJN2 3,000,000.00 US Treasury Note

DISPOSITIONS
Sale 10/16/2023
02665WCZ2 1,500,000.00 American Honda Finance Note

2.4% Due: 06/27/2024

97.733 2.49% 1,465,995.00 10,900.00 1,476,895.00 -33,124.32 Sale 10/16/2023 02665WEA5 1,075,000.00 American Honda Finance Note

1.5% Due: 01/13/2025

94.978 1.53% 1,021,013.50 4,165.63 1,025,179.13 -53,633.94 Sale 10/20/2023
912828ZL7 1,250,000.00 US Treasury Note

0.375% Due: 04/30/2025

92.867 0.38% 1,160,839.84 2,203.63 1,163,043.47 -89,022.40 Sale 10/31/2023
912828ZC7 2,000,000.00 US Treasury Note

1.125% Due: 02/28/2025

94.719 0.52% 1,894,375.00 3,770.60 1,898,145.60 -121,541.94 Sale 11/09/2023
91282CDZ1 500,000.00 US Treasury Note

1.5% Due: 02/15/2025

95.465 2.92% 477,324.22 1,752.72 479,076.94 -14,105.32
Sale 11/24/2023
4581X0DZ8 3,680,000.00 Inter-American Dev Bank Note

0.5% Due: 09/23/2024

96.077 0.52% 3,535,633.60 3,117.78 3,538,751.38 -143,611.06 Sale 12/22/2023 3130A1XJ2 2,100,000.00 FHLB Note

2.875% Due: 06/14/2024

98.854 1.96% 2,075,934.00 1,341.67 2,077,275.67 -32,758.57 Subtotal 12,105,000.00 11,631,115.16 27,252.03 11,658,367.19 -487,797.55 TOTAL DISPOSITIONS 12,105,000.00 11,631,115.16 27,252.03 11,658,367.19 -487,797.55 September 30, 2023 through December 31, 2023
As of December 31, 2023
42 75
Transaction Ledger
City of Dublin Reporting Account - Account #10219
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss

DISPOSITIONS
Security
Withdrawal
10/24/2023 90CAMP$00 1,500,000.00 California Asset Mgmt Program CAMP 1.000 1,500,000.00 0.00 1,500,000.00 0.00 Security
Withdrawal
10/31/2023
90CAMP$00 1,300,000.00 California Asset Mgmt Program CAMP 1.000 1,300,000.00 0.00 1,300,000.00 0.00 Security
Withdrawal
11/06/2023
90CAMP$00 6,100,000.00 California Asset Mgmt Program CAMP 1.000 6,100,000.00 0.00 6,100,000.00 0.00 Security
Withdrawal
11/14/2023
90CAMP$00 350,000.00 California Asset Mgmt Program CAMP 1.000 350,000.00 0.00 350,000.00 0.00 Security
Withdrawal
11/20/2023
90CAMP$00 2,000,000.00 California Asset Mgmt Program CAMP 1.000 2,000,000.00 0.00 2,000,000.00 0.00 September 30, 2023 through December 31, 2023
As of December 31, 2023
43 76
Transaction Ledger
City of Dublin Reporting Account - Account #10219
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss
Security
Withdrawal
12/05/2023
90CAMP$00 750,000.00 California Asset Mgmt Program CAMP 1.000 750,000.00 0.00 750,000.00 0.00 Security
Withdrawal
12/13/2023
90CAMP$00 1,600,000.00 California Asset Mgmt Program CAMP 1.000 1,600,000.00 0.00 1,600,000.00 0.00 Subtotal 13,600,000.00 13,600,000.00 0.00 13,600,000.00 0.00 TOTAL DISPOSITIONS 13,600,000.00 13,600,000.00 0.00 13,600,000.00 0.00 September 30, 2023 through December 31, 2023
As of December 31, 2023
44 77

STAFF REPORT

CITY COUNCIL

Page 1 of 3 ends

Agenda Item 5.3
DATE: February 20, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Second Amendment to the Consulting Services Agreement with Economic and Planning Systems, Inc.

Prepared by: Jason Earl, Senior Management Analyst
EXECUTIVE SUMMARY:

The City Council will consider approving a second amendment to the agreement with Economic and Planning Systems, Inc., for evaluation of the current inclusionary zoning requirement, Affordable Housing In-Lieu Fee, and Commercial Linkage Fee.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Second Amendment to the Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc., and approve the budget change.

FINANCIAL IMPACT:

The proposed second amendment to the Consulting Services Agreement with Economic and Planning Systems, Inc. will increase the total not-to-exceed compensation from $72,390 to $110,292, which includes a 20% contingency. The additional cost will be charged to the City’s Affordable Housing Fund and will require a budget change (Attachment 3).

DESCRIPTION:

Background
The City of Dublin Two-Year Strategic Plan includes Strategy 2 Housing Affordability. Included in this Strategy are the following two Objectives:
 Objective 2.b: Ensure the City’s inclusionary zoning regulations incentivize targeted housing production; and
 Objective 2.c: Prepare a nexus study to evaluate the affordable housing commercial linkage fee and affordable housing in-lieu fee for for-sale and rental housing. 78

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On April 18, 2023, the City Council adopted Resolution No. 33-23 approving a Consulting Services Agreement with Economic and Planning Systems, Inc. (EPS) for the evaluation of the current inclusionary zoning requirement, Affordable Housing In-Lieu Fee, and Commercial Linkage Fee. The agreement had a not-to-exceed compensation amount of $79,629 and expired on December 31, 2023 (Attachment 4). The agreement was subsequently amended to extend the term through June 30, 2024 (Attachment 5).

Staff and EPS prepared an Affordable Housing In-Lieu Fee Feasibility Study and a Commercial Linkage Fee Nexus Study. As directed by the City Council, these studies analyzed and assessed the targeted housing production and fees, and provided a housing market analysis to ensure that Dublin remains competitive for both housing and commercial development, while ensuring the availability of affordable housing.

The City Council received an informational report on these efforts on August 15, 2023 and provided initial feedback and direction regarding updates to these programs. On September 19, 2023, the City Council received another informational report and directed Staff to prepare updates to the Inclusionary Zoning Regulations, Affordable Housing In-Lieu Fee, and Non-Residential Development Affordable Housing Impact Fee which is also referred to as a “Commercial Linkage Fee”.

On January 9, 2024, the City Council held a public hearing to consider the proposed amendments to the Inclusionary Zoning Regulations, Affordable Housing In-Lieu Fee, and Non-Residential Development Affordable Housing Impact Fee. The City Council directed Staff to return at a future meeting with additional information and analysis. The request is outside the scope and budget of the current agreement with EPS.

An amendment to the agreement with EPS has been prepared to modify the scope of work to address the request for additional analysis, increase the total compensation by $37,902 to a new total of $110,292 including an additional 20% contingency, and extend the agreement term to December 31, 2024.

STRATEGIC PLAN INITIATIVE:

Strategy 2: Housing Affordability
Objective 2b: Ensure the City’s inclusionary zoning regulations incentivize targeted housing production.

Objective 2c: Prepare a nexus study to evaluate the affordable housing commercial linkage fee and affordable housing in-lieu fee for for-sale and rental housing.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.
79

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ATTACHMENTS:
1) Resolution Approving the Second Amendment to the Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc. 2) Exhibit A to the Resolution – Second Amendment to Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc. 3) Budget Change Form
4) Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc. (EPS), dated April 18, 2023
5) First Amendment to Consulting Services Agreement between the City of Dublin and Economic and Planning Systems, Inc. (EPS), dated January 10, 2024 80 Attachment 1
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 1 of 2 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND ECONOMIC AND PLANNING SYSTEMS, INC.

WHEREAS, the City of Dublin Two-Year Strategic Plan includes addressing Housing Affordability and includes objectives to evaluate the City’s current inclusionary zoning requirement, Affordable Housing In-Lieu Fee, and Commercial Linkage Fee; and WHEREAS, Economic & Planning Systems, Inc. (EPS) was selected through a competitive process to assist Staff with evaluating the City’s inclusionary zoning requirements, affordable housing in-lieu fees and commercial linkage fees; and
WHEREAS, on April 18, 2023, the City of Dublin and EPS entered into a Consulting Services Agreement for Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study services (Agreement) for an amount not-to-exceed $79,629. The term of the Agreement shall begin on the Effective Date and shall end on December 31, 2023; and WHEREAS, the agreement with EPS was subsequently amended to the extend the term of the agreement to June 30, 2024; and
WHEREAS, on January 9, 2024, the City of Dublin held a public hearing to consider amendments to these programs, after hearing the proposed amendments the City Council directed additional work which is outside the scope of work and budget in the existing Agreement; and WHEREAS, the City wishes to further amend the Agreement with EPS to modify the scope of work and increase the compensation, and extend the term of the contract in order to address the direction received from the City Council.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby approve the Second Amendment to the Consulting Services Agreement with EPS, attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute the amendment to the Agreement, attached hereto as Exhibit A, and make any necessary, non- substantive changes to carry out the intent of this Resolution. {Signatures on the following page}
81 Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 20th day of February, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
82 Attachment 2
Exhibit A to the Resolution

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AMENDMENT #2 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF

DUBLIN AND
ECONOMIC AND PLANNING SYSTEMS, INC. (EPS)
WHEREAS, on April 18, 2023 , the City of Dublin (hereinafter referred to as "CITY") and Economic & Planning Systems ( EPS ) (hereinafter referred to as "CONSULTANT") entered into a Consulting Services Agreement for Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study services WHEREAS, on January 10, 2024, a First Amendment to the AGREEMENT was entered into to extend the term of service to June 30, 2024; and WHEREAS, the City Council has directed additional work which is outside the scope of work and budget in the existing AGREEMENT; and WHEREAS, the CITY and CONSULTANT now mutually desire to amend the AGREEMENT to include the additional scope of work, extend the term, and increase the compensation.

NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 1.0 Services shall be amended as follows and all other provision of this section shall remain unchanged:

SERVICES. Subject to the terms and conditions set forth in the AGREEMENT, CONSULTANT shall provide to CITY the amended services described in the Scope of Work attached as Exhibit A, all other provisions of this section shall remain unchanged. 2) Section 1.1 Term of Services shall be amended as follows and all other provision of this section shall remain unchanged:

The term of this agreement shall end on December 31, 2024. 3) Section 2.0 Compensation shall be amended as follows and all other provision of this section shall remain unchanged:

COMPENSATION. CITY hereby agrees to pay CONSULTANT a sum not to exceed $110,292 which includes a contingency reserve of $18,382 to be approved for use by the City Manager. CONSULTANT shall provide to CITY the amended services as shown in the Budget attached as Exhibit A, all other provisions of this section shall remain unchanged.
4) Except to the extent inconsistent with this Second Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 83 Exhibit A

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5) All requisite insurance policies to be maintained by the CONSULTANT pursuant to the AGREEMENT, as may have been amended from time to time, shall include coverage for the amended term, as described above. 6) The individuals executing this Second Amendment and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right, and actual authority to bind Consultant to the terms and conditions of this Second Amendment SIGNATURES ON FOLLOWING PAGE 84 Exhibit A

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IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be executed as of the date . CITY OF DUBLIN ECONOMIC & PLANNING SYSTEMS, INC. By: _____________________________ By: _____________________________ Linda Smith, City Manager Ashleigh Kanat, Principal Dated: ATTEST: By: _____ Marsha Moore, City Clerk APPROVED AS TO FORM: By: _____________________________ City Attorney 5589310.2 85 Program /
CIP Description
Fund
(CIP) ORG/CIP # Account Amount
Description and
Justification of the Request
Inclusionary Zoning and
In-Lieu Fee Feasibility
Study
29018100 65101 $37,902 Budget increase to increase the
scope of work for the Consulting
Services Agreement with EPS as
per City Council direction on
January 9, 2024. Funding will
come from the Affordable Housing
Fund Balance.

Attachment 3
86 Attachment 4
87 Attachment 4
88 Attachment 4
89 Attachment 4
90 Attachment 4
91 Attachment 4
92 Attachment 4
93 Attachment 4
94 Attachment 4
95 Attachment 4
96 Attachment 4
97 Attachment 4
98 Attachment 4
99 Attachment 4
100
Attachment 4
101
Attachment 4
102
Attachment 4
103
Attachment 4
104
Attachment 4
105
Attachment 4
106

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AMENDMENT #1 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF

DUBLIN AND
ECONOMIC AND PLANNING SYSTEMS, INC. (EPS)
WHEREAS, on April 18, 2023 , the City of Dublin (hereinafter referred to as "CITY") and Economic & Planning Systems (EPS) (hereinafter referred to as "CONSULTANT") entered into a Consulting Services Agreement for Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study services (hereinafter referred to as the “AGREEMENT”); and
WHEREAS, the existing AGREEMENT will expire on December 31, 2023, and staff desires continued services;
WHEREAS, the CITY and CONSULTANT now wish to amend the Agreement to extend the term through June 30, 2024, by modifying section 1.1 of the Agreement; NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 1.1 shall be rescinded in its entirety and replaced with the following:

Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2024, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement i s otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the services described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8. 2) Except to the extent inconsistent with this First Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 3) All requisite insurance policies to be maintained by the Consultant pursuant to the Agreement, as may have been amended from time to time, shall include coverage for the amended term, as described above.
4) The individuals executing this Amendment and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this A
mendment.

SIGNATURES ON THE FOLLOWING PAGE
Attachment 5
107

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IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed as of the date of the City Manager’s signature below.

CITY OF DUBLIN ECONOMIC & PLANNING SYSTEMS, INC.

By: _____________________________ By: _____________________________ Linda Smith, City Manager Ashleigh Kanat, Principal
Dated:

ATTEST:

By: _____
Marsha Moore, City Clerk

APPROVED AS TO FORM:

By: _____________________________
City Attorney
Attachment 5
108
February 20, 2024

SB 343

Senate Bill 343 mandates supplemental materials
that have been received by the City Clerk’s office that relate to an agenda item after the agenda packets
have been distributed to the City Council be available
to the public.

The attached documents were received in the City
Clerk’s office after distribution of the February 20,
2024, Regular City Council meeting agenda packet.

Item 5.3
109

CITY MANAGER’S OFFICE

MEMORANDUM

DATE: February 20, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Item 5.3: Second Amendment to the Consulting Services Agreement with Economic and Planning Systems, Inc.

The February 20, 2024 City Council Meeting includes an item approving the Second Amendment to the Consulting Services Agreement Between the City of Dublin and Economic and Planning Systems, Inc..

After the agenda was posted, Staff discovered that the scope of work and budget associated with the proposed amendment was inadvertently omitted from the agenda packet. The attached scope of work should have been included as Exhibit A to Attachment 2.

Additionally, the incorrect budget change form was included as Attachment 3. The correct budget change form is attached to this memo.

110
Inclusionary Housing Feasib ility and
Commercial Linkage Fee Nexus Study
Work Program Amendment #1
At the January 9, 2024 City Council Meeting, the Council requested additional research and analysis with respect to the Inclusionary Housing Feasibility Study. Specifically, the Council requested more information about how interest rates are affecting the analysis and if lower interest rates in the future could support a higher percentage of inclusionary units. Council also wanted EPS to explore the feasibility of increasing the ownership requirement to 15 percent as well as charging higher in-lieu fees, distinguishing between single family detached homes, townhomes, and multifamily condominiums. Additionally, there was a request to evaluate how the inclusionary requirement will affect future development. No comments were received about the Commercial Linkage Fee Nexus Study. The following section describes the additional technical support tasks proposed by EPS to respond to Council direction.

Scope of Work
Task 1: Additional Technical Support
 Fifteen (15) percent inclusionary and higher in-lieu fees. EPS will model a 15 percent inclusionary requirement on ownership developments, focusing on the single fami
ly detached prototype. EPS will evaluate the impact of a higher in-lieu fee to align wit
h the 15% requirement.
 Distinguish ownership
prototypes. EPS will evaluate options for the condominium prototype, and potentially the townhome prototype, to ensure feasibility and prepare recomm
endations for the Council’s consideration.
 Interest rates. EPS will test lower interest rates and less-costly financing in the model to demon
strate the impact on the inclusionary housing recommendations. If significant, EPS will incorporate this into the model to explore implications.  Calculation of inclusionary units and fee revenue. Either for the current pipeline or for a hypothetical 100-unit project (to be discussed further with City staff), EPS will calculate the number of affordable units and the amount of in-lieu fee revenue that co uld
be g
enerated under the revised scenarios.

Task 1 Deliverables
 EPS will prepare a PowerPoint presentation summarizing the results of the additional tech
nical support described above. Variations of the presentation will be prepared for a City
Council Study Session, the Planning Commission, and the first of two City Council hearings.
 EPS wi
ll revise the inclusionary housing feasibility evaluation report to reflect the prece
ding analysis as needed.

Task 2: Public Presentations
 EPS anticipates preparation for and attendance at four public meetings – a City Council study session, a Planning Commission meeting (assuming changes to the Ordinance ar e
Attachment 2 - Exhibit A to the Amendment
111

needed), and two City Council adoption hearings. For budgeting purposes, EPS assumes three of the four will require in-person attendance.

Task 2 Deliverables
 Presentation at public meetings.

Schedule
EPS is available to begin work on this additional technical support task immediately upon Council and staff authorization to proceed. This schedule targets a City Council study session in March 2024 and Council adoption hearings by the end of the fiscal year.

Budget
As shown in Table 1, EPS anticipates that this scope amendment will require a budget adjustment of $19,520. EPS further recommends a 20 percent contingency on the full budget (initial authorization plus amendment) should additional analysis or additional public meetings be requested. Including the contingency, EPS is requesting a budget amendment of $37,902.

EPS charges for its services on a direct-cost (hourly billing rates plus direct expenses), not-to- exceed basis; therefore, the City will be billed only for the work completed up to the authorized budget amount. The budget estimate covers all direct expenses associated with completing the tasks, including data acquisition and travel to in-person meetings. Note that EPS may redistribute the overall budget allocation among approved tasks, and/or among staff as necessary, provided that the total budget is not exceeded. Hourly rates shown are for the current calendar year and are subject to annual change. If the project is put on hold for longer than three months for any reason, EPS may need to reevaluate the proposed budget. Invoices are submitted monthly and are payable within one month of receipt.

Table 1 Project Budget

Principal and Deputy Project Staff Direct Costs/ Grand
Project Manager Manager Subtotal Reimbursables [2] Total Tasks Kanat Ren
Hourly Billing Rates [1] $315 $205
Task 1: Additional Technical Support [2] 15 27 $10,260 $0 $10,260 Task 2: Public Presentations [3] 16 20 $9,140 $120 $9,260 Total Project Budget 31 47 $19,400 $120 $19,520
20% Contingency [4] $18,382
Total Budget with 20% Contingency $37,902
TOTAL PROJECT COSTS $19,520
[1] Hourly billing rates are effective for 2024 and subject to annual revision. [2] Task includes check-ins with City staff, modelling higher inclusionary requirements and in-lieu fees, interest rate sensitivity testing, and calculation of affordable unit and fee revenue outcomes under new scenarios. [4] Contingency is calculated on the overall contract, including the project's initial budget authorization of $72,390. [3] Public presentations include one (1) City Council study session, one (1) Planning Commission meeting, and two (2) City Coun cil adoption hearings.

Attachment 2 - Exhibit A to the Amendment
112
Budget Change Reference #:

From Un-Appropriated Reserves X Budget Transfer Between Funds From Designated Reserves Other
Account Amount Account Amount
29018100.65101 $37,902
2/20/2024
Posted By: Date:

As Presented at the City Council Meeting
**********Finance Use Only**********

CITY OF DUBLIN
Budget increase to cover the costs associated with the revised scope of work for the Consulting Services Agreement with EPS as per City Council direction on January 9, 2024. Funding will come from the Affordable Housing Fund Balance.

REASON FOR BUDGET CHANGE
FISCAL YEAR 2023-24

BUDGET CHANGE FORM

DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
Affordable Housing Fund - Affordable Housing -
Professional Services
City Council's Approval Required
Attachment 3
113

STAFF REPORT

CITY COUNCIL

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Agenda Item 5.4
DATE: February 20, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Two-Year Strategic Plan Quarterly Update
Prepared by: Jordan Foss, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will receive a status update on the City’s Two-Year Strategic Plan.

STAFF RECOMMENDATION:

Receive the report.

FINANCIAL IMPACT:

None.

DESCRIPTION:

The City Council adopted the City’s Two-Year Strategic Plan on April 19, 2022. This Plan sets the overall direction for the City, guiding resources and setting specific objectives to drive City action.

The Plan coincides with Fiscal Years 2022-23 and 2023-24.

On September 19, 2023, the City Council received the Year 1 Strategic Plan update, covering the period of July 1, 2022 through June 30, 2023. Key highlights for each strategy were provided, as well as examples of how the City will continue to meet objectives during the Year 2 period.

This report represents the sixth of eight quarterly Strategic Plan updates, covering the period of October 1, 2023, through December 31, 2023. Updates for the strategies and objectives are provided in Attachment 1 and includes detailed updates on the Year 1 accomplishments.

STRATEGIC PLAN INITIATIVE:

None.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Strategic Plan Quarterly Update
115
Attachment 1

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CITY OF DUBLIN
2023-24 Q2 STRATEGIC PLAN UPDATE
October 1, 2023 – December 31, 2023
Strategy 1 Downtown Dublin and Economic Development
Objective A Continue support of the Downtown Preferred Vision and Downtown Dublin Specific Plan including improving visual and environmental quality and evaluating specific business uses.

Prior Update: Significant progress has been made with the property owners of the Dublin Place shopping center to implement the Downtown Preferred Vision (DPV). The property owner continues to work with Community Development, Public Works, and Economic Development staff on the refinements to their master plan. Staff is preparing draft amendments to the Downtown Dublin Specific Plan (DDSP) to implement the DPV. The amendments are subject to review under the California Environmental Quality Act (CEQA), and that analysis is underway. The proposed amendments and CEQA analysis are anticipated to be considered by the Planning Commission in September and the City Council in October.

Planning Staff is also preparing amendments to the DDSP to implement relaxed parking standards throughout the Downtown area. The proposed amendments would be consistent with the pilot program implemented in the Village Parkway District and consistent with the requirements of AB 2097, which went into effect in January 2023.

The Planning Commission approved the BASIS Independent School application to renovate the façade of the existing Corrie Center office building and construct a gymnasium where they will operate a private school for middle and high school students.

Staff and Avalon Bay are working on a large-scale public art piece that will parallel the north side of the St. Patrick’s Way extension between Golden Gate Drive and Regional Street. The nearly 400-foot-long art piece will help create a sense of place in a future civic gathering space downtown and provide a visual barrier along the back of a large retail center.

Staff began developing the scope of work and design feasibility for the Golden Gate Drive Intersection Improvements at Dublin Boulevard and St. Patrick Way (CIP ST0423).

The Planning Commission approved the Citywide Outdoor Seating Design Guidelines to help facilitate the design of permanent outdoor seating within parking lots for eating and drinking establishments, which was approved by the City Council on September 19, 2023.

The Planning Commission recommended the General Plan and Downtown Dublin Specific Plan Amendments consisting of the following:
116
Attachment 1

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 Adding Research and Development as a new land use
 Increasing the residential allocation by 465 units
 Decreasing the non-residential allocation by 300,000 square feet  Increasing the height and floor area ratio in “The Core” area of the Retail District  Changes to setbacks
Quarterly
Update:

The Avalon Bay large-scale public art piece that parallels the north side of the St. Patrick’s Way extension between Golden Gate Drive and Regional Street is now complete. A ribbon cutting for the opening of St. Patrick’sWay and celebrating the public art piece is being planned for Q3.

On November 6, 2023, the City Council received a presentation from City Staff and the City’s consultant Urban Field Studio, and the City’s Public-Private Partner, American Realty Advisors (ARA), ARA’s Development Manager Hines, and ARA’s Master Planning Architect Gensler on the proposed implementation of the Downtown Preferred Vision.

On December 19, 2023, the City Council adopted Resolution No. 134-23 amending the General Plan and the Downtown Dublin Specific Plan to further implement the Downtown Dublin Preferred Vision. The amendments consisted of the following:
 Adding Research and Development as a new land use.
 Increasing the residential allocation by 465 units.
 Decreasing the non-residential allocation by 300,000 square feet.  Increasing the height and floor area ratio in “The Core” area of the Retail District.  Changes to setbacks.

Objective B Pursue mixed-use projects to create economic vitality.

Prior Update: The work being done as part of Objective A will include a mixed-use development project bordering the town square.

Staff also continues to have discussions with developers who are interested in other areas of the DDSP area for mixed- use opportunities.

Staff worked closely with American Realty Advisors (owners of the Dublin Place Shopping Center) and their development team on the Master Site Plan that builds upon the City’s Downtown Preferred Vision. Staff is also working with American Realty Advisors on their Planning Application for the North Project which will help relocate existing tenants on the site so redevelopment of the south project can occur.

Quarterly
Update:

Staff continues to work closely with ARA and their development team on the Master Site Plan that builds upon the City’s Downtown Preferred Vision.
117
Attachment 1

Page 3 of 16 ends

Objective C Grant conditional tax and/or development fee relieffor new developments in the Downtown.

Prior Update: Staff has begun developing the framework for a program that would provide the opportunity for sharing property tax revenues as well as impact fee waivers and/or reductions to support the new Downtown Preferred Vision project.

Staff is finalizing the framework for a Property Tax Sharing program that will be presented to the Economic Development Committee at a future meeting.

Quarterly
Update:

Staff is working on deal terms for the Development Agreement between the City and ARA for the redevelopment of the Downtown. Property tax sharing along with other tax and/or development fee relief will be factored into the deal terms.

Objective D Support local businesses and new business attractions(ensure revenue-generating industries).

Prior Update: Staff developed and distributed the first Holiday Gift Guide with more than 50 businesses participating. Staff also developed new marketing material to showcase Dublin as a business-friendly destination for food and beverage establishments. Additionally, Staff proactively engaged potential businesses and extended support through the Business Concierge Program for those seeking assistance.

For business attraction, Staff has been reaching out to retailers and food and beverage tenants regarding second- generation restaurant spaces available. Several new tenants signed leases and submitted plans for their tenant improvements, including but not limited to Anjappar, Cloves, Pizza My Heart, Angus the Butcher Shop, Five Below, and VinFast. Staff has been working with a number of new prospective tenants with recent signed leases including, Silver Oven & Grill, Feng Cha Teahouse, Grocery Outlet, Teazzi Tea Shop, MaO Izakaya & Sushi, Building Kidz of Dublin, Tailored Shared Services LLC, Santa Maria Café, Cuppa Yo, Safelite Auto Glass, AT&T, Dublin Taqueria, Dave’s Hot Chicken, and Serendipity Labs.

Staff launched the Dublin Marketplace Loyalty Rewards Program to help support Dublin small businesses, relaunched the Business Visitation Program after a hiatus due to the pandemic, launched the Dublin Business Corner (a free library of on-demand training courses designed to empower and educate small business owners), and launched the Small Business Navigator Program to offer technical assistance to small businesses in strategic business areas such as marketing, architecture, graphic design, business planning, and more. Additionally, Staff continued to host business roundtables for different industry sectors and conducted four business webinars.

The City received and is processing an application for the redevelopment of the Hexcel Corporation site for a new business park to support the life science industry.

The City Council supported changes to the Massage Establishment Ordinance and held the first Small Business Night at the Farmers’ Market with more than 20 small businesses participating. The City partnered with Patelco Credit Union HQ, Rezolve.ai, and Startup Tri-Valley to sponsor the inaugural Generative Artificial Intelligence Summit in the Tri- 118
Attachment 1

Page 4 of 16 ends

Valley. Moreover, the City celebrated a number of ribbon cuttings such as Learn and Play Montessori School, Satvik Eggless Bakery, TeaZenTea, and Tivoli Plaza retail center.

A Commercial Façade Improvement Grant was approved with Village Parkway Investments which will provide exterior upgrades to the building that houses Prima Vini.

Staff developed the second annual Holiday Gift Guide in support of small businesses, which will be distributed next quarter. The Dublin Marketplace brought on six new businesses to the platform which are as follows: Box World, TeaZenTea, Blueprint Shop, Freshmeatz, Kwality Ice Cream, and Café Tazza. The City continued its efforts with the Business Spotlight program, highlighting Dogtopia and Pho 99, as well as the Business Visitation program with a visit to Rezolve.ai. Staff also helped facilitate seven more requests for assistance through the Small Business Navigator Program.

Quarterly
Update:

Staff actively engaged in supporting local businesses through various effortsduring the quarter. This included distributing the Dublin Business Brief, which offers resources for local businesses alongside the second Holiday Gift Guide, reaching more than 34,000 households and featuring more than 35 local businesses. This year, the Holiday Gift Guide was distributed earlier in November, to prep for Black Friday.

Ongoing programs like the Small Business Navigator Program saw continued facilitation of marketing requests and closure of several open projects. The Dublin Marketplace reached a milestone by reaching more than 900 members who have collectively earned over $8,200 in rewards, and the business concierge program received more than 15 inquiries.

To support small businesses with their staffing needs, the City sponsored Dublin-based businesses at the Tri-Valley Career Center Job Fair on October 6, 2023.

Staff also engaged with local business owners by conducting a focus group to gather insights for the Economic Development Strategy and worked on a business-community survey to collect additional input.

Staff from Economic Development and Communications collaborated to highlight five local businesses in a Small Business Saturday series (Destination Baby & Kids, Dublin Cyclery, Mike’s Camera, Barons Jewelers, and The Wellnest Company) and promoted new and upcoming businesses such as Stanford Blood Center, Domino’s, AT&T, Gong Cha, Five Below, Hamni Bank, Safelite Auto Glass Repair, SEV Laser, PiKaso, Kailash Parbat, Anjappar Chettinad Cuisine, and Oh’s Nail Spa. Staff also highlighted the reopening of Peet’s and Ethan Allen.

Objective E Continue the Fallon-East development strategy. 119
Attachment 1

Page 5 of 16 ends

Prior Update: The Planning Commission approved an application for a Planned Development Zoning Stage 2 Development Plan and Tentative Map for the Branaugh property. Staff is processing preliminary applications for the GH PacVest and Righetti properties as well as negotiating deal terms for the corresponding Development Agreements.

Progress has been made on the Dublin Boulevard Extension Project, which will connect Dublin Boulevard to North Canyons Parkway in Livermore. Drawings have reached the 65% level, a funding plan has been developed and approved by the City Council, and the first developer agreement with BEX Development (Branaugh) has been executed.

The Dublin Boulevard Extension project right-of-way certification phase is in progress. The City’s consultant, RES Environmental Operating Company, is completing baseline studies for wetland, riparian, and stream mitigation. Staff is working with the City of Livermore staff on a memorandum of understanding for the right-of-way certification phase. In addition, the City Council approved a General Plan Amendment Initiation Request and the Development Agreement Deal Terms with GH PacVest for the Dublin Fallon 580 project.

Quarterly
Update:

RES Environmental Operating Company (RES) completed the Phase 1 Environmental Site Assessment reports for four required mitigation properties. RES is working on securing conservation easements on the mitigation properties. A visit to the four properties was conducted with the California Department of Fish and Wildlife and the United States Fish and Wildlife Service. Escrow closed on three mitigation properties by December. Escrow on the final property is planned for April 2024.

Strategy 2 Housing Affordability
Objective A Develop a Certified Housing Element that balances the location of housing options for all income types.

Prior Update: The City Council adopted the Housing Element on November 15, 2022 and Staff submitted it to the California Department of Housing and Community Development (HCD) for their 60-day review. HCD provided minor comments which Staff is actively working to address in order to achieve a certified Housing Element.

Staff revised the adopted 2023-2031 Housing Element to address comments received from HCD. The revised adopted Housing Element was resubmitted to HCD for review on August 21, 2023.

Quarterly
Update:

HCD provided revised comments on the Housing Element on October 20, 2023. Staff addressed those comments and resubmitted the Housing Element to HCD for review on November 21, 2023. HCD has 60 days to review and respond to the City’sresubmittal.

Objective B Ensure the City’s inclusionary zoning regulations incentivize targeted housing production.

Prior Update: Staff prepared and issued a request for proposals from consultants to assist with preparing an inclusionary zoning feasibility study and Commercial Linkage Fee nexus study in concert with Objective 2.C. Proposals were received from five consultants and an agreement with EPS Consulting was approved by the City Council on April 18, 2023. The City 120
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Council held a study session in August 2023 to review the analysis and recommendations regarding the Inclusionary Zoning Regulations, Affordable Housing In-lieu Fee and a nexus study for the Commercial Linkage Fee.

On August 15, 2023, the City Council received an informational report on the Inclusionary Zoning and Affordable Housing In-Lieu Fee Feasibility Study and the Commercial Linkage Fee Nexus Study. The City Council provided initial feedback and direction regarding updates to these programs. On September 19, 2023, the City Council received an informational report and directed Staff to prepare the amendments to the Inclusionary Zoning Regulations. Staff is preparing the amendments, as well as preparing amendments to the Affordable Housing In-Lieu Fee and Commercial Linkage Fee programs.

Quarterly
Update:

Staff and the consultant finalized the Affordable Housing Feasibility Study and the Commercial Linkage Fee Nexus Study and prepared the amendments to the Inclusionary Zoning Regulations, Affordable Housing In-Lieu Fee Program and Non-Residential Development Affordable Housing Fee as directed by the City Council. The City Council scheduled to considered these items on January 9, 2024 and requested additional information.

Objective C Prepare a nexus study to evaluate the affordable housing commercial linkage fee and affordable housing in-lieu fee for for-sale and rental housing.

Prior Update: See above. Activity related to the commercial linkage fee and affordable housing in-lieu fee was completed in concert with Objective 2.B.

The report has been completed and the recommendations will be brought to the City Council in the third quarter.

Quarterly
Update: Completed. See Objective 2B.

Objective D Facilitate the production of affordable housing for lower income seniors, workforce, and special needs households.

Prior Update: The City was awarded a $3.3M Local Housing Trust Fund Grant from the California Department of Housing and Community Development for the 300-unit Amador Station affordable housing project adjacent to the West Dublin/Pleasanton BART Station.

Additionally, Staff worked with the Amador Station development team on modifications to the project phasing and the terms of a pre-construction loan. The City Council approved the Amador Station First Amended and Restated Community Benefit Program Agreement and Amended and Restated Affordable Housing Assistance Agreement and Transfer of the Agreements to The Related Companies of California. Staff continues to work with Alameda County to assign the Transit Center Site D-1 to Eden Housing for an affordable housing development. 121
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Staff worked with Eden Housing on an Affordable Housing Assistance Agreement, which was approved by the City Council on June 20, 2023. Staff continues to work with the developers of the Regional Street Senior Affordable Housing project and the Amador Station project to facilitate funding and development of both projects.

The Alameda County Surplus Property Authority continued to work with the City on the future development of an affordable housing project adjacent to the construction of the new parking garage at the East Dublin Transit Center.

The future project can accommodate up to 99 units.

The City Council authorized an affordability plan for the Francis Ranch project off Croak Road and Central Parkway in Dublin, which will include 77 units of for-rent affordable housing, of which 22 units will be for Sunflower Hill to help meet the needs of the intellectual and developmentally disabled (IDD) community. Additionally, the project will have 50 low-income accessory dwelling units, along with 18 for-sale moderate-income housing units.

The City negotiated the dedication of land for the development of the SCS Property on the east side of Tassajara Road for an affordable housing project, currently anticipated to serve the IDD community. The project, which can accommodate up to 100 units, will be fully integrated with the rest of the project and is consistent with the City Council’s Preferred Plan for the property.

Staff worked with Landsea Homes to subdivide The DC Project to create a legal parcel for the affordable housing site.

Staff is having ongoing discussion with Sunflower Hill and Eden Housing regarding the Francis Ranch project.

Quarterly
Update:

Staff is continuing to work with Trumark on the affordable housing at the Francis Ranch development, and with Landsea Homes at the Dublin Centre project.

Objective E Review the housing market analysis and establish a strategy to meet the “middle market” demand, if needed, to ensure right mix.

Prior Update: Staff completed the analysis of middle market housing demand and prepared a report outlining the findings and recommendations. The report was provided to the City Council via memorandum in May 2023.

Quarterly
Update: Completed.

Objective F Review ownership programs for first-time buyers and explore alternative options.

Prior Update: Staff has started reviewing the First Time Homebuyer Loan Program for amendments to make the program more effective.

Quarterly
Update:

Amendments are in progress and will be finalized and brought forward for City Council consideration pending the outcome of Objectives 2B and 2C.

Strategy 3 Infrastructure Maintenance and Reinvestment
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Objective A Use surplus and lump sum funding to increase the City’s internal service funds.

Prior Update: Both the FY 22-23 and FY 23-24 Budgets include a $2 million transfer to the Internal Service Fund (ISF) for facilities preventative maintenance.

Staff is currently working on a review of the Internal Service Funds (ISF) to ensure all future replacement needs are captured and have sufficient funding. Any adjustments to the City’s ISF will be included as part of the FY 2024-26 two- year budget cycle.

Quarterly
Update:

Staff has reviewed the Internal Service Funds and will be working with the City Manager’s Office on recommendations, which will be addressed as part of the FY 2024-26 two-year budget cycle.

Objective B Provide on-going condition assessments of aging city facilities and assets.

Prior Update: The City successfully recruited and hired a Maintenance Coordinator, who joined the Dublin team in January 2023.

The position is supporting the Maintenance Division in monitoring work on City assets.

The City’s maintenance contractor is conducting quarterly inspections of parks and facilities to evaluate the condition of equipment and infrastructure to help make informed decisions about repair, replacement, and maintenance schedules.

The City’s maintenance contractor continues to conduct quarterly inspections of parks and facilities. The Parks and Community Services Department Park Monitors assist in providing weekly inspections of City parks and outdoor facilities, which helps deliver a faster response to maintenance needs.

Infrared thermographic electrical inspections were completed to gather electrical equipment condition information at several City buildings. This effort augments the preventive maintenance program by identifying areas with increased risk of equipment and electrical failure.

Condition assessment and inspection of City bridges and large storm drain culverts continue. This effort results in recommended maintenance or minor repair of the facilities.

Quarterly
Update:

Staff is in the process of finding a consultant to provide an assessment of conditions at The Wave, and based on that assessment, will a create a maintenance plan for the facility and equipment.

Objective C Explore finance options for long-term pavement management needs.

Prior Update: The City received approval from the Metropolitan Transportation Commission (MTC) for $48,000 in grant funding though the Pavement Management Technical Assistance Program (P-TAP), Round 24. Public Works Staff has begun working with MTC’s consultant to do the pavement condition assessment and prepare for the resulting analysis.

Public Works Staff is also working with a pavement engineering consultant to develop recommendations for a multi- year pavement preservation program and a pavement condition index goal. 123
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Staff continues to work with the pavement engineering consultant to evaluate the pavement network and condition, to develop various strategies for resurfacing and rehabilitation, and to update the City’s StreetSaver program cost estimates. This effort will result in a recommended pavement condition index goal and multi-year pavement preservation program.

Quarterly
Update: No update.

Objective D Explore use of funding mechanisms like community facilities districts for capital and on-going maintenance needs.

Prior Update: Staff is collaborating with the developer of the East Ranch project and City financial consultants to develop a Community Facilities District (CFD) for facility infrastructure and a CFD for services (maintenance of public improvements).

Staff is also working with the financing team to develop a facilities CFD to recover City mitigation costs which the City is advancing as part of the Dublin Blvd Extension project.

The Branaugh Property project was approved, including a Development Agreement that requires the developer to cooperate in the formation of a services CFD for maintenance and the facilities CFD for the mitigation of Dublin Boulevard Extension.

The Francis Ranch (formerly East Ranch) Community Facilities District (CFD) for facility infrastructure and services (maintenance of public improvements) has started the initial formation process.

Staff is currently negotiating a Development Agreement for the Righetti Property project, which could require the developer to cooperate in the formation of a services CFD for maintenance and the facilities CFD for the mitigation of Dublin Boulevard Extension.

The GH PacVest Property project has approved deal points for a Development Agreement that could result in the formation of a services CFD for maintenance of public improvements.

Quarterly
Update:

The City Council approved a CFD for facility infrastructure and services for the Francis Ranch project.

Staff is negotiating a Development Agreement for the GH PacVest property, which could require the developer to cooperate in the formation of a CFD for maintenance and facilities, including for the mitigation land acquisition for the Dublin Boulevard Extension project.

Objective E Continue to implement measures identified in the Climate Action Plan(CAP). 124
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Prior Update: Two CAP 2030 Reach Codes were adopted as part of the 2022 Building Code: all-electric new construction (Measure EE-1) and electric vehicle charging stations (Measure SM-1) codes.

Consistent with CAP Measure MM-2: Reduce the Embodied Greenhouse Gas Emissions Associated with Building Materials, a low carbon concrete specification has been implemented and installed in one location with more locations planned.

Staff continued working on Climate Action Plan (CAP) Measure SM-2: Develop an Electric Vehicle Infrastructure Plan.

Staff also initiated an update on the Municipal Fleet Electrification Plan, consistent with CAP 2030 Measure ML-3:

Electrify Municipal Vehicle Fleet and Equipment. Additionally, work on a potential low carbon concrete building code continues, consistent with Measure MM-2: Reduce the Embodied Greenhouse Gas Emissions Associated with Building Materials.

CAP 2030 committed the City to a greenhouse gas (GHG) emissions inventory for calendar year 2022. All data to conduct the inventory for 2022 was collected, and the analysis has commenced.

Quarterly
Update:

In September, the City Council authorized the City Manager to purchase electric fleet vehicles, which helps meet Climate Action Plan (CAP) Measure ML-3: Electrify Municipal Vehicle Fleet and Equipment. Five electric vehicles, three Ford Lightning trucks, and two Chevrolet Bolt EUVs were purchased to replace internal combustion engine vehicles within the City fleet.

Strategy 4 Organizational Health
Objective A Use existing reserves to address the unfunded Dougherty RegionalFire Authority (DRFA) pension liability.

Prior Update: The FY 22-23 Budget included a lump-sum payment of $3.46 million from the designated reserve to address the DRFA unfunded pension liability. Staff worked with the City of San Ramon on a Memorandum of Understanding (MOU) for the methodology to split each City’s allocated share of DRFA’s unfunded liabilities, assets, and annual payment amounts. The MOU was approved by the Dublin City Council in May 2023 and the payment was made in June 2023.

Quarterly
Update:

Staff continues to monitor DRFA’s liabilities, and the City currently has $2.11 million set aside in a reserve should there become the need to address any future pension liabilities.

Objective B Complete an update to the Public Facility Fee Program.

Update: Staff retained the services of Willdan to assist with the update to the program. Willdan compiled all the necessary data to inform the various fee amounts by category, and Staff presented the report to the City Council in September 2023.

This has been completed with the new fees taking effect on January 1, 2024.

Quarterly
Update: Completed.
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Objective C Make annual contributions to reserves for the early payoff of the energy efficiency bonds.

Prior Update: The City Council approved a shift of $2 million from the FY 21-22 General Fund surplus to the existing reserve for bond payoff. The special designation of General Fund Reserves for FY 22-23 included an additional $1 million to towards early payoff. The reserve balance as of June 30, 2023, is $7 million. The bonds can be paid off as early as June 1 ,2029 at the remaining principal of $12.9 million. This would save the City about $3.1 million in interest payments over the course of the remaining 12 years.

Quarterly
Update:

On November 7, 2023, the City Council confirmed the General Fund reserve designations as of June 30, 2023, including the $7 million early payoff balance. Staff will include another contribution to the reserve in the FY 23-24 reserve designations in June 2024.

Objective D Conduct a feasibility study into fiber connectivity between City facilities.

Prior Update: IT Staff has removed old, outdated communication lines (T1 lines) to Shannon, Senior, Heritage, and Corp Yard and replaced them with AT&T Switched Ethernet (ASE) links at a speed of 50 megabits/second (Mbps). This has significantly increased the bandwidth and reliability of those facilities.

IT Staff is working to finalize a municipal fiber master plan RFP for the future City-owned municipal fiber connectivity to facilities. The RFP will be released in fall 2023. In preparation, IT Staff is collaborating with Public Works Staff to define requirements for fiber around the City, and Public Works Staff completed an inventory of all existing citywide communications infrastructure and added that information in the City’s internal Geographic Information Systems database to see gaps in the network. The first phase of the fiber optic infrastructure along Dublin Boulevard from San Ramon Road to City Hall is complete.

The upgrade of the Traffic Operations Center at City Hall, as part of the Dublin Arts Center Project, is currently underway. This project is in preparation for the second phase of the fiber optic communications upgrades along Dublin Boulevard from San Ramon Road to City Hall.

Public Works Staff continues to look for opportunities to close the gap in the network by installing fiber optic infrastructure as part of other Capital Improvement Projects and Development projects.

Quarterly
Update:

The release of the RFP for a municipal fiber master plan was delayed to spring 2024 due to the incorporation of an analysis of community fiber into the plan, as well as IT Staff dedicating more time to the Dublin Arts Center project needs.
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Objective E Complete an update to the User Fee Study.

Prior Update: An RFP to conduct the User Fee Study will be released in calendar year 2023. The project, scheduled to start in January 2024 and take roughly three months to complete, calculates the cost of providing City services by studying the staff time and overhead costs to do. The study will be the basis of a fee structure that will be proposed to the City Council in May/June 2024.

Quarterly
Update:

Staff released a Request for Proposals in October 2023, and the City Council approved an agreement with Matrix Consulting Group on December 20, 2023. Matrix has been meeting with City departments as part of the data gathering stage. The study typically takes three months to complete and will calculate the cost of providing services by studying staff time and identifying all costs associated with providing services.

Strategy 5 Safe and Accessible Community
Objective A Evaluate the feasibility and strategies for a community-wide fiber network.

Prior Update: The fiber master plan (refer to update of Objective 4D) will include examining the need for expanding high-speed internet to sections of the community.

Quarterly
Update: No update.

Objective B Continue to engage with the community using allappropriate methods to share and exchange information.

Prior Update: Following the completion of a language survey, Communications Staff has been issuing press releases in three alternative languages – Hindi, simplified Chinese, and Spanish. The translated press releases have been sent to news outlets catering to these communities.

Staff has purchased a chatbot Artificial Intelligence (AI) for the City’s website. The chatbot will allow customers to converse with City personnel via a live agent or AI in their chosen language. The AI will be available 24/7, while live agents will be available during business hours. Additional testing of the Chatbot AI was required due to compatibility issues and the new anticipated live date is January 2024.

Quarterly
Update:

Staff created “Story Map,” an online, interactive tool highlighting the Adopt-A-Bench program. Story Map is now available online for residents to view park bench inventory, adoption status and availability, and locations. This move towards digital accessibility enhances community engagement and ensures a seamless experience for those interested in honoring a family member, friend, or organization.

The chatbot and live agent functions are now live and available on the City website. 127
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Objective C Provide more opportunities for residents to complete transactions with the City online, with appropriate security measures.

Prior Update: Staff is implementing the new enterprise resource planning software, which will allow residents and businesses to pay for non-recreation services through this web-based portal upon completion. Completion of all modules is anticipated in FY 23-24.

Quarterly
Update: No update.

Objective D Ensure programs remain affordable and accessible to all members of the community, especially lower income families and seniors.

Prior Update: Staff partnered with KTVU Channel 2 to host a free admission day at The Wave on August 12, 2022. The event allowed those with certain financial constraints to visit The Wave at no charge. Roughly 400 participants attended the event, many enjoying the award-winning facility for the first time.

As part of the "3 for 3 in 2023" Summer Campaign, a Dublin household won a 2023 Wave Waterpark Family Season Pass for up to four family members (a $208 value) after meeting the entry criteria and participating in the drawing.

The Summer Campaign was highlighted in the 2023 Camps and Aquatics Activity guide, and the entry deadline was March 31, 2023.

A total of $5,173 was awarded through the Youth Fee Assistance Program, benefiting 23 children and affording them the opportunity to participate in activities ranging from swim lessons to various summer camp programs. Four seniors utilized the Senior Fee Assistance Program, a value totaling $710. The money was used toward Senior Center Punch Cards. From April through June of this year, $213 was donated to the Youth Fee Assistance Program and $87 to the Senior Fee Assistance Program.

The City partnered with Futures Explored, an organization that works with individuals who have intellectual and/or developmental disabilities (IDD). Together, the City and the Futures Explored program, Workforce Inclusion Network (WIN) for All, enable the hiring of IDD individuals in a variety of City positions in the Parks and Community Services Department. The program has facilitated the hiring of eight new staff members from the IDD community.

The Parks and Community Services (PCS) Department awarded $1,600 in Youth Fee Assistance Program funding, benefiting eight families who were able to participate in swim lessons, martial arts, and Junior Warriors Basketball.

The Senior Fee Assistance Program awarded $200 for punch cards.

The PCS Department introduced a 10% Military Discount for all programs, with the discount going into effect with the publishing of the 2024 Spring Activity Guide.
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The Wave offered several opportunities for families to save money during the summer months, such as:
 Wave Goodbye to Summer (August 4, 2023) allowed families to enjoy one free Youth Admission by purchasing a regular-price youth or adult admission. 75 Coupons were processed for a total discounted amount of $1,232.  840 Dublin Students and Dublin Athletic $2.00 coupons were processed for a total discount of $1,680 for Dublin residents.
 The Wave provided discounted admission to active or retired military individuals. 517 military admission tickets were sold at $10 each, saving families $5 – $9 per admission ticket.

Quarterly
Update:

A 10% fee reduction has been introduced and implemented by Staff for active duty and veteran residents across all PCS programs.

The City is entering its second year of partnership with Futures Explored, an organization that works with individuals who have intellectual and/or developmental disabilities (IDD). Together, the City and the Futures Explored program, Workforce Inclusion Network (WIN) for All, enables the hiring of IDD individuals in a variety of positions serving in the City’s parks and recreation functions.

The PCS Department awarded $200 in Youth Fee Assistance Program funding, benefiting a family who was able to participate in After-school LEAD. The Senior Fee Assistance Program awarded $200 for punch cards.

Objective E Support existing andinnovative public safety efforts, like the DPS Behavioral Health Unit.

Prior Update: Dublin Police Services (DPS) hired a second clinician to complete its Behavioral Health Unit staffing and they are working closely with the deputies and with the community in need. Staff successfully submitted a Community Project Funding Request with Congressman Swalwell to fund the hiring of an additional clinician to focus on providing services for school-aged youths. The Unit continues to be successful, averaging a case load of approximately 20 clients monthly.

The City purchased additional situational awareness cameras for key intersections in Dublin, with a focus on parks and school areas.

DPS hosted the first Trunk or Treat event for the community in October. The event was well attended by the community.

The City purchased additional FLOCK license plate reader cameras, which will assist in both in-progress crimes and on-going investigations.
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Dublin Police Services (DPS) was awarded an $81,000 grant from the California Office of Traffic Safety. The grant funds will be used for both education and enforcement to reduce the number of injury accidents and accidents involving impaired drivers.

Additionally, DPS hosted the 40th Annual National Night Out, visiting 31 neighborhood locations with more than a thousand community members in attendance.

Quarterly
Update:

DPS hosted the 2nd Annual Trunk or Treat Event, which was well attended with more than 3,000 members of the community participating.

DPS facilitated a ‘Stuff the Cruiser’ Toy Drive at Target, bringing a trailer full of toys for donation. The toys were given to the Dublin Hively Family Resource center to be given to those less fortunate in our community.

Objective F Support community awareness of protected and preserved open space in and around Dublin.

Prior Update: The Dublin Trail Challenge encouraged community members to walk, run, or hike all 26 miles of trails in Dublin. The event was free and open to all ages, and those that completed the challenge received a free shirt.

The City hosted another Goosechase game that encouraged people to visit places all around Dublin using pictures of those sites from years ago and photograph the sites to see how they have changed. The game encouraged residents to visit parks and places of historical interest all around Dublin.

The community bike ride on May 25 started at Civic Center, stopped at Don Biddle Community Park, and ended at the Farmers’ Market, where participants received a $5 coupon to use with the vendor of their choosing. There were eight participants in the event.

The People of the Parks (P.O.P.) Program was created as an ongoing, incentivized program encouraging community efforts to “Keep Dublin Clean & Green.” The program is designed for residents frequenting parks, sidewalks, and trails and empowers them to support City beautification efforts by carrying a litter stick and bag and keeping those areas free of litter and debris. The program is also designed for people who might not actively use City facilities and amenities but want to start getting involved in taking care of their community, and for businesses interested in promoting clean commercial areas. The program is scheduled to launch in early September 2023.

People of the Parks launched in early September 2023. Initial participation in the program was 200 individual volunteers and 19 organizations assisting in keeping Dublin clean and green. Participants received a tool kit, including a litter stick, reusable bag, and gloves. The program assists in litter pickup throughout the City, including Dublinparks, trails, and facilities.

Quarterly
Update:

The People of the Parks (P.O.P.) Program completed its first quarter review. In total, there were an estimated 316 pounds of trash collected during 138 logged hours of volunteer time. Participants used the City-provided litter clean- up kits to support picking up trash at City facilities including parks, trails, and open spaces. 130
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131

STAFF REPORT

CITY COUNCIL

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Agenda Item 5.5
DATE: February 20, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Affordable Housing and Sustainable Communities Program Application and Associated Agreement
Prepared by: Pratyush Bhatia, Transportation and Operations Manager EXECUTIVE SUMMARY:

The City Council will consider authorizing the submission of an Affordable Housing and Sustainable Communities (AHSC) program grant application jointly with The Related Companies of California, LLC for the Amador Station affordable housing project, and approving an agreement with The Related Companies for implementation of the AHSC program grant. If awarded, the grant will be used to help fund the construction of the Amador Station affordable housing project, construction of transportation-related improvements by the City, the developer, and Livermore Amador Valley Transit Authority (LAVTA) for the new infrastructure, operating funds for LAVTA, and the purchase of three Bay Area Regional Transit rail cars.

STAFF RECOMMENDATION:

FINANCIAL IMPACT
Funding from the Affordable Housing and Sustainable Communities (AHSC) grant program is provided from the California Greenhouse Gas Reduction Fund, an account established to receive Cap-and-Trade auction proceeds. If the grant is awarded, it will fund a portion of the Amador Station affordable housing project, adjacent plaza improvements, associated infrastructure procurement and improvements, and transit program elements. The City’s portion funded by the grant would include design, construction, project management, and grant administration. 132

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DESCRIPTION:

Background
On March 21, 2023, City Council adopted Resolution 25-23 (Attachment 3) Authorizing Application for the Affordable Housing and Sustainable Communities Program and Approving the Affordable Housing and Sustainable Communities Implementation and Mutual Indemnity Agreement and Permit Option. That Resolution was in response to a January 2023 Notice of Funding Availability (NOFA) issued by the State of California Strategic Growth Council and the Department of Housing and Community Development, under the Affordable Housing and Sustainable communities (AHSC) Program. The resulting application did not receive funding from the AHSC Program in 2023. This report and associated Resolution pertain to the January 19, 2024 NOFA issued for the same AHSC Program.

The Amador Station project is located on a vacant 3.6-acre property owned by the San Francisco Bay Area Rapid Transit District (BART). The property is located adjacent to the West Dublin/Pleasanton BART station at 6501 Golden Gate Drive as shown in Figure 1. The property is bound by I-580 to the south, the Avalon West residential project to the west, the Connolly Station residential community to the north, and Golden Gate Drive to the east. The project site is in the Transit-Oriented District of the Downtown Dublin Specific Plan (DDSP). The Amador Station project is being developed by The Related Companies of California, LLC.

On January 19, 2024, the California Strategic Growth Council (SGC) and the California Department of Housing and Community Development issued a NOFA for Round 8 of the AHSC program, which provides funding for affordable housing developments that support sustainable communities. A key component of the AHSC program is to include projects that achieve greenhouse gas (GHG) 133

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emissions reductions to benefit communities throughout California, particularly through increasing accessibility to affordable housing and to vital community amenities and resources via low-carbon transportation, resulting in fewer vehicle miles traveled through shortened or reduced trip length or mode shift from single occupancy vehicle use to transit, bicycling, or walking.

Grant Funding
AHSC program funds are allocated through a competitive process, based on the merits of the application to support a sustainable housing development that improves transit, walking, and biking infrastructure. The AHSC program is designed to implement GHG emission reductions through a reduction in vehicle miles traveled (VMT), or fewer auto-trips. The AHSC grant provides an opportunity for the City to partner with The Related Companies of California, LLC to receive funds for bicycle and pedestrian infrastructure improvements. Partnering with the City will result in a more complete and more competitive AHSC grant application by including a City bicycle and pedestrian project. The Related Companies will also be entering into separate agreements with BART for the purchase of three BART rail cars and with Livermore Amador Valley Transit Authority (LAVTA) to provide infrastructure and operating funds. The procurement of the BART rail cars provides the project with a competitive application by providing a strong GHG emission reduction component. The discussions between Staff, Related Companies, BART, and LAVTA have resulted in a proposed AHSC grant application that, if successful, will provide funding for the affordable housing project, acquisition of BART rail cars, pedestrian and bicycle infrastructure improvements, public plaza improvements, transit passes, and other program elements.

The AHSC program restricts the total requested program funding amount to $50,000,000 of which up to $25,000,000 may be requested as a loan for Affordable Housing Development or Housing Related Infrastructure to fund the Amador Station affordable housing project, a maximum of $15,000,000 for Sustainable Transportation Infrastructure and Transportation Related Amenities, and a maximum of $600,000 for Program activities. Costs incurred for required transit passes will not contribute to the $600,000 Program activities cap. These activities are defined in the AHSC Program Guidelines as follows:
“Affordable Housing Development” means a capital project of residential development or the residential portion of a mixed-use development in which at least 20 percent of the total units are Affordable Units.
“Housing Related Infrastructure”means a capital infrastructure improvement required as a condition of approval of an Affordable Housing Development by a Locality, transit agency, or special district such as sewer, water, or utility system upgrades, streets, drainage basins, etc. or a capital infrastructure improvement allowed under Section 103(c). “Sustainable Transportation Infrastructure”means capital projects that result in the improvement or addition of infrastructure that encourages mode-shift from single occupancy vehicles by enhancing: 1) public transit service, 2) pedestrian networks, or 3) bicycle networks (includes public bike-share programs), as well as transit operations expenditures that directly support transit expansion, within the defined project area meeting the transit requirements detailed in Section 102.
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“Transportation Related Amenities”means capital improvements that are publicly accessible and provide supportive amenities to pedestrians, bicyclists, and transit riders (e.g., bike parking, bus shelter, benches, street trees, etc.) within the defined project area meeting the transit requirements detailed in Section 102. TRA improvements encourage the use of transit or an active transportation activity.

The table below provides an overview of the requested funding amount and allocations.

Table: Funding Request Amounts
AHSC Loan Type
Maximum
Funding
Amount Per
Program
Guidelines
Anticipated Funding
Request, Not to
Exceed Description Funds Recipient
Affordable Housing
Development (AHD) $35,000,000 $24,000,000 Phase 1A – Amador Station
The Related Companies of
California, LLC
Sustainable
Transportation
Infrastructure (STI)
$15,000,000
$8,368,828 BART cars
BART via The Related
Companies of California,
LLC
$5,000,000 Bicycle and Pedestrian
Improvements Project City of Dublin
$500,000 Transit Operations
Funding – Route TBD
LAVTA via The Related
Companies of California,
LLC
$500,000
New Sidewalk – On AHD
Site Pedestrian
Improvements
The Related Companies of
California, LLC
$200,000 Transit Signal Priority
(TSP)
LAVTA via The Related
Companies of California,
LLC
Transportation
Related Amenities
(TRA)
$1,500,000 Transit Plaza
Improvements
The Related Companies of
California, LLC
$200,000 Bus Shelters
LAVTA via The Related
Companies of California,
LLC
Program Costs
(PGM)
$600,000 $300,000* Transit Passes* The Related Companies of California, LLC
$450,000 Program Component
(TBD)
The Related Companies of
California, LLC
* Costs incurred for required transit passes do not contribute to the $600,000 Program Costs cap.

City Project
Participation in the AHSC grant provides a funding opportunity to complete a project that is important to the City of Dublin. As shown in the table above, the AHSC application includes a 135

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request for $5,000,000 for pedestrian and bicycle infrastructure improvements within City public street rights-of-way. As with any program, there are certain requirements that the proposed project must meet to be eligible for funding. The proposed City project includes pedestrian improvements in the form of reconstruction of the existing sidewalks to improve accessibility and meet current standards on Regional Street from St. Patrick Way to Dublin Boulevard, and on Dublin Boulevard from Regional Street to Golden Gate Drive. The grant application includes a request for funding of bicycle improvements by installing Class II bicycle lanes on Sierra Court north of Dublin Boulevard, on Sierra Lane from Sierra Court to Dougherty Road, and a Class III bikeway or a Bicycle Boulevard, including signs and shared lane markings, on Civic Plaza south of Dublin Boulevard connecting to the Alamo Canal Trail. Lastly, the AHSC grant will provide funds for five new bus shelters in Dublin, as well as funding for Transit Signal Prioritization along Village Parkway, both of which were identified in partnership with LAVTA.

Agreement between the City and The Related Companies
To comply with the AHSC program requirements, the City and The Related Companies are required to enter into the AHSC Co-Applicants’ Agreement (Attachment 2). The agreement defines the terms and responsibilities for the City and The Related Companies to implement and deliver their respective improvements to comply with the AHSC program requirements.

The AHSC application deadline is March 19, 2024. Announcement of AHSC award recipients is anticipated to be in August 2024.

STRATEGIC PLAN INITIATIVE:

Strategy 2: Housing Affordability
Objective D: Facilitate the production of affordable housing for lower income seniors, workforce, and special needs households.

Strategy 3: Infrastructure Maintenance and Reinvestment Objective E: Continue to implement measures identified in the Climate Action Plan.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Authorizing Application for the Affordable Housing and Sustainable Communities Program and Approving the Affordable Housing and Sustainable Communities Co-Applicants’ Agreement
2) Exhibit A to the Resolution – AHSC Co-Applicants’ Agreement 3) Resolution No. 25-23 - Authorizing Application for the Affordable Housing and Sustainable Communities Program and Approving the Affordable Housing and Sustainable Communities Implementation and Mutual Indemnity Agreement and Permit Option 136
Attachment 1
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 1 of 3 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AUTHORIZING APPLICATION FOR THE AFFORDABLE HOUSING AND SUSTAINABLE

COMMUNITIES PROGRAM AND APPROVING THE AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES CO-APPLICANTS’ AGREEMENT
WHEREAS, on August 10, 2021, the Planning Commission approved the Site Development Review Permit for the proposed 300-unit Amador Station development by BRIDGE Dublin, LLC., on a 3.6-acre vacant property owned by the San Francisco Bay Area Rapid Transit District (BART) on Golden Gate Drive, adjacent to the West Dublin/Pleasanton BART Station.

The Site Development Review Permit approval was contingent upon subsequent approval of a Community Benefit Program Agreement by the City Council; and WHEREAS, on September 21, 2021, the City Council approved the Community Benefit Program Agreement and Affordable Housing Assistance Agreement between the City b and BRIDGE Dublin, LLC; and
WHEREAS, BRIDGE Dublin, LLC, has subsequently partnered with The Related Companies of California, LLC, a for profit affordable housing developer; and WHEREAS, on February 21, 2023, the City Council approved amendments to the Community Benefit Program Agreement and Affordable Housing Assistance Agreement between the City and The Related Companies of California, LLC; and WHEREAS, the State of California, the Strategic Growth Council (SGC) and the Department of Housing and Community Development (Department) issued a Notice of Funding Availability on January 19, 2024 (NOFA), under the Affordable Housing and Sustainable Communities (AHSC) Program established under Division 44, Part 1 of the Public Resources Code commencing with Section 75200; and

WHEREAS, The Related Companies of California, LLC, engaged the City on partnering on the AHSC Program grant application in an effort to prepare a complete and competitive application; and
WHEREAS, The Related Companies of California, LLC, and the City (Applicant) desire to apply for AHSC Program funds and submit the Application Package released by the Department for the AHSC Program; and
WHEREAS, The Related Companies of California, LLC., and the City desire to enter into an agreement that defines the terms and responsibilities for the City, and The Related Companies, LLC to implement and deliver their respective improvements to comply with the AHSC program requirements, attached hereto as Affordable Housing and Sustainable Communities Program Co- Applicants’ Agreement (Exhibit A); and
WHEREAS, the AHSC Program Application includes up to $5,000,000, for improvements to bicycle and pedestrian infrastructure in the City of Dublin and in the vicinity of the project; and WHEREAS, the SGC is authorized to approve funding allocations for the AHSC Program, 137
Reso. No. XX-24, Item X.X, Adopted 02/20/2024 Page 2 of 3 subject to the terms and conditions of the NOFA, Program Guidelines, Application Package, and Standard Agreement. The Department is authorized to administer the approved funding allocations of the AHSC Program.

NOW, THEREFORE, BE IT RESOLVED that the foregoing recitals are true and correct and made a part of this resolution.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby make the following findings and determinations:

1. Applicant is hereby authorized and directed to apply for and submit to the Department the AHSC Program Application as detailed in the NOFA dated January 19, 2024, for Round 8 in a total amount not to exceed $50,000,000.00 of which up to $35,000,000.00 is requested as a loan for an Affordable Housing Development (AHD) (“AHSC Loan”) or Housing-Related Infrastructure (HRI), and $15,000,000.00 is requested for a grant for Sustainable Transportation Infrastructure (STI), Transportation Related Amenities (TRA) or Program (PGM) activities (“AHSC Grant”) as defined in the AHSC Program Guidelines adopted by SGC on December 14, 2023. If the application is approved, the Applicant is hereby authorized and directed to enter into, execute, and deliver a State of California Standard Agreement (Standard Agreement) in a total amount not to exceed $50,000,000.00 ($25,000,000.00 for the AHSC Loan and $15,000,000.00 for the AHSC Grant), and any and all other documents required or deemed necessary or appropriate to secure the AHSC Program funds from the Department, and all amendments thereto (collectively, the “AHSC Documents”).

2. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement.

Funds are to be used for allowable capital asset project expenditures to be identified in Exhibit A of the Standard Agreement. The application in full is incorporated as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the application are enforceable through the Standard Agreement. Applicant hereby agrees to use the funds for eligible capital asset(s) in the manner presented in the application as approved by the Department and in accordance with the NOFA and Program Guidelines and Application Package.

3. The City Manager or designee is authorized to execute in the name of Applicant the AHSC Program Application Package and the AHSC Program Documents as required by the Department for participation in the AHSC Program.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby approve the Affordable Housing and Sustainable Communities Program Co-applicants’ Agreement, attached hereto as Exhibit A to this Resolution.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute Exhibit A, and make any necessary, non-substantive changes to Exhibit A to carry out the intent of this Resolution.
138
Reso. No. XX-24, Item X.X, Adopted 02/20/2024 Page 3 of 3 PASSED, APPROVED AND ADOPTED this 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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1 Attachment 2

60099951.1
AHSC CO-APPLICANTS’ AGREEMENT

This AHSC Co-Applicants' Agreement (the “Agreement”) is made as of _____________, 2024, by and amongst the City of Dublin (the “City”) and The Related Companies of California, LLC, a California limited liability company (the “Developer”) with reference to the following facts and purposes:

RECITALS

A. Developer intends to develop that certain real property located in the City of Dublin (the “Property”) commonly referred to as ___________________ (the “Project”). Developer has formed ____________ Housing Partners, L.P., a California limited partnership (Partnership), who will own and operate the Project.

B. The State of California, the Strategic Growth Council (SGC) and the Department of Housing and Community Development (HCD) issued a Notice of Funding Availability dated ______________ (the AHSC NOFA), under the Affordable Housing a nd Sustainable Communities (AHSC) Program established under Division 44, Part 1 of the Public Resources Code, commencing with Section 75200.

C. Developer and the City, as co-applicants, jointly applied for funds under the AHSC NOFA to provide funding for the Project, as well as funding for transportation- related public improvements to be constructed by the City.

D. HCD awarded Developer and the City an aggregate amount of $ ____________ in AHSC Program Funds consistin g of (A) $____________ for a permanent loan for the Project (AHSC Loan) and (B) $________ for a grant (AHSC Grant), which shall be used for: (i) $_______________ for construction of t he City ’s Sustainable Transportation Infrastructure improvements (STI Improvements) ; and (ii) $_________ for construction of City’s Transportation Related Amenities (TRA Improvements ). The AHSC Grant and the AHSC Loan are collectively referred to herein as the “AHSC Financing.”

E. As co-applicants, the City and Developer are required to enter into certain agreements with HCD, including but not limited to standard agreements and a disbursement agreement (collectively, the AHSC Documents), where City and Developer wi ll be jointly and severally liable for the full and timely performance of all obligations set forth in the AHSC Documents, including completion of the Project and the STI Improvements and/or TRA Improvements.

NOW, THEREFORE, in consideration of the mutual covenants contained in this Agreement, the parties hereto agree as follows:

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2 Attachment 2

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AGREEMENT

1. Obligations

1.1. The City and Developer each acknowledge and agree that the inability or failure by either party to fully and timely complete each party’s respective improvements required by the AHSC Documents may affect the timing and right of the other party to receive disbursement of AHSC Financing due the other party notwithstanding the other party’s full and timely performance of its obligations. Developer has informed the City and the City acknowledges that if the City is not in compliance with the City’s obligations under the AHSC Documents, or the STI Improvements are not completed in accordance with the requirements and schedule under the AHSC Documents, the City may cause a default under AHSC Documents, and the documents evidencing the Partnership’s loans and financing for the Project (the “Partnership Financing Documents”). The City and Developer each acknowledge and agree that each, for itself, will exercise all commercially reasonable, good faith efforts to do all things at all times necessary to commence and complete each party’s own improvements in accordance with the AHSC Documents. The City and Developer agree to give the other party a written monthly status report on the improvements to be constructed and/or installed by each party, i.e., Developer will report on the Partnership’s progress on the Project and the TRA Improvements, and the City will report on the progress of the STI Improvements

1.2. If requested by either party, the other party will make available copies of approved design and construction documents, written public notices, and/or construction contracts. If either party anticipates not meeting the targeted construction and grant disbursement milestones as established in the AHSC Documents, that party will notify the other party in writing. If either party anticipates not being able to meet the required milestone dates as established in the AHSC Documents, that party will contact the other party as soon as is reasonably possible to discuss the reasons why the milestone dates may not be met and what actions the delayed party intends to take to meet the milestones or otherwise rectify the Project schedule in order to maintain good standing with the terms and conditions established in the AHSC Documents.

1.3. The City shall submit to HCD all draw requests for AHSC Grant funds for the costs associated with the STI Improvements, and apply such proceeds to pay invoices for such work. The City shall be solely responsible for the performance and completion of the STI Improvements in accordance with the terms of the AHSC Documents and the approved design and construction documents. The Partnership shall be solely responsible for the performance and completion of the Project in accordance with the terms of the AHSC Documents and the approved design and construction documents.
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3 Attachment 2

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1.4. The City will provide Developer with copies of all requisitions for work related to the STI Improvements, the notice of completion, and other documents related to the STI Improvements that Developer may reasonably request.

1.5. Developer assumes responsibility for any monitoring or reporting of reductions in greenhouse gas emissions during the term of the Standard Grant Agreement, which is one of the AHSC Documents. The City will cooperate with Developer and assist in responding to any reporting requests to the extent feasible.

2. Term of Agreement

The term of this Agreement shall coincide with the term of the AHSC Documents.

3. Developer Indemnification

3.1 Developer shall indemnify, defend (with counsel approved by City), and hold the City and its officers, directors, employees, agents, consultants (collectively, “City Indemnitees”) harmless from and against any and all claims, losses, costs, damages, liability and judgments, including reasonable attorneys’ fees (with counsel of City’s choice), incurred by or asserted against any City Indemnitees arising in connection with any breach by Developer, the Partnership, any affiliate of Developer, or any contractor, subcontractor, agent or employee of Developer, the Partnership or any affiliate of Developer of any term or condition of the AHSC Financing, including the AHSC Documents and any related documents executed by Developer, the Partnership, or any affiliate of Developer; provided, that Developer’s indemnification obligations under this Agreement shall not extend to claims resulting solely from the gross negligence or willful misconduct of City Indemnitees. It is further agreed that City does not and shall not waive any rights against Developer or the Partnership that it may have by reason of this indemnity and hold harmless agreement because of City’s acceptance, or Developer’s or the Partnership’s deposit with City of any of the insurance policies.

3.2 City shall indemnify, defend (with counsel approved by Developer), and hold the Developer, the Partnership and their respective officers, directors, employees, agents, consultants and partners (collectively, “Developer Indemnitees”) harmless from and against any and all claims, losses, costs, damages, liability and judgments, including reasonable attorneys’ fees (with counsel of Developer’s choice), incurred by or asserted against any Developer Indemnitees arising in connection with any breach by City, or any division, department, office, contractor, subcontractor, agent or employee of City of any term or condition of the AHSC Financing, including the AHSC Documents, and any related documents executed by City; provided, that City’s indemnification obligations under this Agreement shall not extend to claims resulting solely from the gross negligence or willful misconduct of Developer Indemnitees. It is further agreed that Developer does not and shall not waive any rights against City that it may have by reason of this indemnity and hold harmless agreement because of Developer’s acceptance, or City’s deposit with Developer of any of the insurance policies. 142
4 Attachment 2

60099951.1

4. Cost Overruns

Developer and/or the Partnership shall be responsible for paying all costs required to complete the Project irrespective of whether such costs exceed the AHSC Loan proceeds, and the City shall be responsible for paying all costs required to complete the STI Improvements irrespective of whether such costs exceed the AHSC Grant proceeds allocated to the STI Improvements.

5. General Provisions

5.1. Headings. The title and headings of the various Sections of this Agreement are intended for means of reference and are not intended to place any construction on the provisions of this Agreement.

5.2. Invalidity. If any provision of this Agreement shall be invalid or unenforceable the remaining provisions shall not be affected thereby, and every provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

5.3. Entire Agreement. The terms of this Agreement are intended by the parties hereto as a final expression of their agreement and may not be contradicted by evidence of any prior or contemporaneous agreement. No provision of this Agreement may be amended except by an agreement in writing signed by the parties hereto or their respective successors in interest.

The parties hereto were represented by attorneys with regard to the drafting of this Agreement, and neither party shall be deemed to be the drafter of this Agreement.

5.4. Successors. This Agreement shall be binding upon and inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto.

5.5. Governing Law; Venue. This Agreement shall be governed by the law of the State of California. Venue for all litigation relative to the formation, interpretation and performance of this Agreement shall be in San Francisco.

5.6. Execution. This Agreement may be executed in multiple counterpart originals.

5.7. Relationship of Parties. Nothing contained in this Agreement shall be deemed or construed, either by the parties hereto or by any third party, to create the relationship of principal and agent or create any partnership, joint venture or other association between the City and Developer.

5.8. Notices. All notices, including deliveries of documentation (i.e., plans and contracts) for review and approval herein, shall be sent be a party hereto or its counsel by either personal delivery, a reputable overnight courier which keeps receipts of delivery (such as UPS, CalOvernight, or Federal Express), or through the facilities of the United States Post Office, postage prepaid, certified or registered mail, return receipt requested. Any such notice shall be effective upon delivery, if delivered by personal delivery or overnight courier, and 72 hours after 143
5 Attachment 2

60099951.1
dispatch, if mailed in accordance with the above. Notice to the respective parties shall be sent to the following addresses unless written notice of a change of address has been given pursuant hereto:

To Developer:

The Related Companies of California
44 Montgomery Street, Suite 1310
San Francisco, CA 94104
Attn: Ann Silverberg

To City Linda Smith
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
925-833-6000

5.9. Third Party Beneficiary. The Partnership is intended to be and shall be a third-party beneficiary of this Agreement, and Developer and the City shall not amend, modify or terminate the Agreement without the Partnership’s express written consent.

5.10. Compliance with Laws. Developer shall keep itself fully informed of the City’s Charter, codes, ordinances and duly adopted rules and regulations of the City and of all state, and federal laws in any manner affecting the performance of this Agreement, and must at all times comply with such local codes, ordinances, and regulations and all applicable laws as they may be amended from time to time.

[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
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60099951.1
IN WITNESS WHEREOF, the parties have executed this Agreement on or as of the date first above written.

DEVELOPER:

The Related Companies of California, LLC,
a California limited liability company

By:

Ann Silverberg, Vice President

CITY:

City of Dublin

By:

Linda Smith
City Manager

145
Reso. No. 25-23, Item 4.4, Adopted 03/21/2023 Page 1 of 3 RESOLUTION NO. 25 – 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AUTHORIZING APPLICATION FOR THE AFFORDABLE HOUSING AND SUSTAINABLE

COMMUNITIES PROGRAM AND APPROVING THE AFFORDABLE HOUSING AND

SUSTAINABLE COMMUNITIES IMPLEMENTATION AND MUTUAL INDEMNITY

AGREEMENT AND PERMIT OPTION
WHEREAS, on August 10, 2021, the Pla nning Commission approved the Site Development Review Permit for the proposed 300-unit Amador Station development by BRIDGE Dublin, LLC., on a 3.6-acre vacant property owned by the San Francisco Bay Area Rapid Transit District (BART) on Golden Gate Drive, adjacent to the West Dublin/Pleasanton BART Station.

The Site Development Review Permit approval was contingent upon subseq uent approval of a Community Benefit Program Agreement by City Council; and WHEREAS, on September 21, 2021, the City Council approved the Community Benefit Program Agreement and Affordable Housing Assistance Agreement Between the City of Dublin and BRIDGE Dublin, LLC.; and
WHEREAS, BRIDGE Dublin, LLC., has subsequently partnered with The Related Companies of California, LLC., a for profit affordable housing developer; and WHEREAS, on February 21, 2023, the City Council approved amendments to the Community Benefit Program Agreement and Affordable Housing Assistance Agreement between the City of Dublin and The Related Companies of California, LLC.; and WHEREAS, the State of California, the Strategic Growth Council (SGC) and the Department of Housing and Community Development (Department) issued a Notice of Funding Availability dated January 30, 2023 (NOFA), under the Affordable Housing and Sustainable Communities (AHSC) Progr am established under Division 44, Part 1 of the Public Resources Code commencing with Section 75200; and
WHEREAS, The Related Companies of California, LLC., engaged the City of Dublin and BART on partnering on the AHSC Program grant applica tion in an effort to prepare a complete and competitive application; and
WHEREAS, The Related Companies of California, LLC., and the City of Dublin (Applicant) desire to apply for AHSC Program funds and submit the Application Package released by the Department for the AHSC Program; and
WHEREAS, BART, The Related Companies of California, LLC., and the City of Dublin desire to enter into an Agreement that defines the terms and responsibilities for the City of Dublin, BART, and Related Companies to implement and deliver their respective improvements to comply with the AHSC program requirements; and
WHEREAS, the AHSC Program Application includes up to $5,000,000, for improvements to bicycle and pedestrian infrastructure in the City of Dublin and in the vicinity of the project; and Attachment 3
146
Reso. No. 25-23, Item 4.4, Adopted 03/21/2023 Page 2 of 3

WHEREAS, the SGC is authorized to approve funding allocations for the AHSC Program, subject to the terms and conditions of the NOFA, Program Guidelines, Application Package, and Standard Agreement. The Department is authorized to administer the approved funding allocations of the AHSC Program.

NOW, THEREFORE, BE IT RESOLVED that the foregoing recitals are true and correct and made a part of this resolution.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby make the following findings and determinations:

1. Applicant is hereby authorized and directed to apply for and submit to the Department the AHSC Program Application as detailed in the NOFA dated January 30, 2023, for Round 7 in a total amount not to exceed $50,000,000.00 of which up to $30,000,000.00 is requested as a loan for an Affordable Housing Development (AHD) (“AHSC Loan”) and $20,000,000.00 is requested for a grant for Housing -Related Infrastructure (HRI), Sustainable Transportation Infrastructure (STI), Trans portation Related Amenities (TRA) or Program (PGM) activities (“AHSC Grant”) as defined in the AHSC Program Guidelines adopted by SGC on December 15, 2022. If the application is approved, the Applicant is hereby authorized and directed to enter into, execute, and de liver a State of California Standard Agreement (Standard Agreement) in a total amount not to exceed $50,000,000.00 ($30,000,000.00 for the AHSC Loan and $20,000,000.00 for the AHSC Grant), and any and all other documents required or deemed necessary or appropriate to secure the AHSC Program funds from the Department, and all amendments thereto (collectively, the “AHSC Documents”).

2. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement.

Funds are to be used for allowable capital asset project expenditures to be identified in Exhibit A of the Standard Agreement. The application in full is incorp orated as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the application are enforceable through the Standard Agreement. Applicant hereby agrees to use the funds for eligible capital asse t(s) in the manner presented in the application as approved by the Department and in accordance with the NOFA and Program Guidelines and Application Package.

3. The City Manager or designee is authorized to execute in the name of Applicant the AHSC Program A pplication Package and the AHSC Program Documents as required by the Department for participation in the AHSC Program.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin approves the Affordable Housing and Sustainable Communities Program Implementation and Mutual Indemnity Agreement and Permit Option, attached hereto as Exhibit A to this Resolution.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute the Affordable Housing and Sustainable Communities Program Implementation and Mutual Indemnity Agreement and Permit Option, attached hereto as Exhibit A, and make any necessary, non-substantive changes to carry out the intent of this Resolution.

147
Reso. No. 25-23, Item 4.4, Adopted 03/21/2023 Page 3 of 3 PASSED, APPROVED AND ADOPTED this 21st day of March 2023, by the following vote:

AYES: Councilmembers Hu, Josey, McCorriston, Qaadri and Mayor Hernandez

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor
ATTEST:

_________________________________
City Clerk

148
150292.4 144\257\2533603.2

AHSC IMPLEMENTATION AND

MUTUAL INDEMNITY AGREEMENT AND PERMIT OPTION
(Amador Station)

THIS AHSC IMPLEMENTATION AND MUTUAL INDEMNITY AGREEMENT AND PERMIT OPTION (the “Agreement”) is made and entered into as of _________ among the San Francisco Bay Area Rapid Transit District, a rapid transit district pursuant to Public Utilities Code Section 28500 et seq., (“District” or “BART”), City of Dublin, a municipal corporation (“City”) and The Related Companies of California, a California limited liability company (“Developer,” and collectively with the District and the City, the “Parties,” or individually, a “Party”) upon the basis of the following facts, understanding, and intentions of the Parties:

A. The State of California, the Stra tegic Growth Council (“SGC”) and the Department of Housing and Community Development (“HCD”) issued a Notice of Funding Availability dated January 30, 2023 (the “AHSC NOFA”), under the Affordable Housing and Sustainable Communities (“AHSC”) Program established under Division 44, Part 1 of the Public Resources Code, commencing with Section 75200.

B. Developer and City (together, the “App licants”), are applying for AHSC funds in response to the AHSC NOFA to provide funding for (A) construction of the Amador Station affordable housing project in Dublin, California, to be constructed by the Developer (the “Housing Project”); (B) the provision of certain sustainable transportation infrastructure by the District (the "BART STI Improvements"); (C) the construction of certain transportation improvements commonly known as the “BART Plaza” to be constructed by the Developer or its affiliate (“Developer Transportation Improvements”); (D) the construction of certain transportation-related improvements to be constructed by the City (“City Transportation Improvements”); and (E) certain costs related to purchase of Clipper Cards for Housing Project residents and other programs (the “AHSC Programs”). These improvements are described in more detail in the final application to be submitted by April 4, 2023 (collectively, the “AHSC Application”).

C. The AHSC Application seeks an award to the Applicants in an aggregate amount of up to $50,000,000 in AHSC funds consisting in part of: (A) up to $23,000,000 of AHSC loan funds for a permanent loan (“AHSC Loan”) which will be disbursed to a limited partnership to be formed for the development and operation of the Housing Project (the “Partnership”), for construction of the Housing Project; (B) $8,368,828 of AHSC grant funds for provision of the BART STI Improvements; (C) up to $1,500,000 of AHSC grant funds for construction of the Developer Transportation Improvements; (D) up to $5,000,000 of AHSC grant funds for construction of the City Transportation Improvements; and (E) approximately $1,200,000 of AHSC grant funds for reimbursing the costs of the AHSC Programs (including transit passess and other programming). The AHSC grants shall be referred to collectively as the “AHSC Grants.” The AHSC Loan and the AHSC Grants are collectively referred to herein as the “AHSC Financing.”
Exhibit A
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D. The District is the owner of the property on which the Housing Project will take place. The District is also the owner of the property on which the Developer Transportation Improvements will take place, henceforth the “Transportation Property” which property is more fully described in Exhibit A attached hereto and incorporated herein by this reference. As property owner, BART has sufficient “site control” as that term is defined in Appendix A of the 2023 AHSC Program Guidelines dated December 15, 2022 (“Guidelines”).

E. The District and Developer are required to enter into this Agreement in order to comply with the specific AHSC Program Threshold Requirement stated in Section 106(a)(12)(A) of the Guidelines (the “Transportation Agency Prior Experience Threshold Requirement”). This section of the Guidelines dictates that applicants must demonstrate prior experience by providing evidence of at least two prior projects that are similar to the proposed AHSC project in scope and size, which have been completed by the applicant, or joint applicant, during the ten (10) years preceding the application due date. This section of the Guidelines also states that the applicants may demonstrate the requisite experience by using the past experience of work completed of a non-applicant so long as the applicants can provide an executed agreement with that specific non-applicant for the completion of the related work in the AHSC Application for which funding is sought. The purpose of this Agreement is to, amongst other things, comply with the Transportation Agency Prior Experience Threshold Requirement.

F. The District is a non-applicant, but, as set forth herein, will have obligations to perform the following specific BART STI Improvements:

1. Purchase of three new capacity-increasing heavy rail cars to extend the length of trains, increase the number of trains operating through the Transbay Tube during peak, and maximize throughput capacity across the BART network.

G. The District can demonstrate prior experience and provide evidence of at least two prior projects that are similar in scope and size which have been completed during the ten (10) years preceding April 4, 2023. Below is a list of these projects:

1. STI. Rail Car Procurement Pr ogram: On November 8, 2017, under a contract to Bombardier Transit Corporation for the procurement of new rail cars, BART’s first replacement rail cars were delivered. As of January 2023, BART has accepted 451 Fleet-of-the-Future rail cars and decommissioned 239 legacy rail cars as part of an overall program to not only replace but expand its fleet.

2. STI. eBART DMU: Procurement of eight Diesel Multiple Unit (DMU) Vehicles to serve BART to Antioch extension. The vehicles include a variety of amenities including high-back seats, six digital signs (with multiple language support), automated audio announcements, clear station arrival / destination signs, and modern climate control systems. Project Cost: ~$65M. Completed May 2018.

H. As set forth herein, the District affirms its control of the Transportation Property.

Based on an action of the BART Board of Directors on February 9, 2023, the District intends to 150

150292.4 144\257\2533603.2
grant the Developer, and its respective contractors, subcontractors, suppliers and consultants (collectively, the “Developer Transportation Improvements Parties”) all necessary permits to construct the Developer Transportation Improvements, subject to an award of the AHSC Financing.

I. Subject to receipt of an award of the AHSC Financing, the District shall be responsible for completing the BART STI Improvements, and for all costs and expenses related thereto, and Developer shall be responsible for constructing and developing the Housing Project and Developer Transportation Improvements and for providing the AHSC Programs (together, the “Developer Obligations”), and for all costs and expenses related thereto. In connection with the AHSC Grants and AHSC Loan, Applicants are required to enter into standard agreements, reimbursement agreements, and regulatory agreements with HCD where Applicants will be liable for the full and timely performance by the parties to complete the obligations set forth therein, including completion of the Developer Obligations, BART STI Improvements, and City Transportation Improvements, as described in the AHSC Application. The AHSC Application and all standard agreements, reimbursement agreements, regulatory agreements and any other agreements required by HCD in connection with the AHSC Financing shall be collectively referred to herein as the “AHSC Documents.”
J. The District, Developer, and City each acknowledge and agree that the inability or failure by any Party to fully and timely complete each Party’s respective improvements required by the AHSC Documents may affect the timing and rights of the other Parties to receive reimbursement of AHSC funds notwithstanding the other Parties’ full and timely performance of their obligations.

NOW, THEREFORE, in consideration of the recitals, covenants and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby agree as follows:

AGREEMENT

1. Site Control. The District hereby represents and warrants that it controls the Transportation Property through fee title ownership.

2. Permits and Term.
(a) Grant of Permits. Subject to HCD’s award of the AHSC Financing, and per the February 9, 2023 action by the BART Board of Directors authorizing this agreement, the District will grant Developer Transportation Improvements Parties the necessary construction permits (the “Permits”) for the purpose of constructing the Developer Transportation Improvements on the Transportation Property and for no other purpose, subject to the District’s required design standards, application process, insurance, and safety requirements.

The right to enter the Transportation Property is exclusive and personal to Developer Transportation Improvements Parties and Developer Transportation Improvements Parties shall only have the right to enter and utilize the Transportation Property in a manner that does not unreasonably disrupt the District’s need to use the Transportation Property for transit purposes during the Term (as hereinafter defined).
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(b) Term. The term of the Permits shall commence no later than 60 days from the complete submittal of all Permit application documents and shall continue until the earlier to occur of (a) completion of construction of the Developer Transportation Improvements, or (b) December 31, 2029. The Director of the BART Real Estate and Property Development Department will determine when a complete submittal of all Permit application documents has been provided.

3. Obligations. The District shall, in its sole responsibility, complete the BART STI Improvements in accordance with the terms of the AHSC Documents and the approved design and construction documents. The City shall, in its sole responsibility, complete the City Transporation Improvements in accordance with the terms of the AHSC Documents and the approved design and construction documents (collectively, the “City Obligations”). The Developer shall, in its sole responsibility, complete the Developer Obligations in accordance with the terms of the AHSC Documents and the approved design and construction documents.

Each Party will provide the other Parties with copies of all requisitions for work related to their respective work, the notice of completion, and other documents related to their respective work that another Party may reasonably request. Each of the City and the District acknowledges that the inability or failure by either party to fully and timely complete either the District's scope required by the AHSC Documents or the City’s scope required by the AHSC Documents, as applicable, may affect the timing and right of Developer to receive disbursement of AHSC funds due Developer notwithstanding Developer's full and timely performance of its obligations.

Developer has informed each of the City and District and each of the District and City acknowledges that if the City and/or the District is not in compliance with such party’s obligations under this Agreement or the improvements are not completed in accordance with the requirements under the AHSC Documents, HCD is not obligated to close and/or fund its other financing to Developer's affiliate which would cause a default under the Project's construction and other loans.

4. District Indemnity. District is responsible for carrying out the BART STI Improvements using AHSC grant proceeds in accordance with the AHSC Documents, including, but not limited to, any disbursement deadlines contained therein. District shall indemnify, defend, and hold harmless Developers, and their affiliates, directors, officers, partners, members, agents and employees (each, a “Developer Indemnified Party”) against any and all claims, actions, suits, causes of action, losses, liabilities, injuries, costs, damages, or expenses (collectively, “Claims”), including, without limitation, any direct, indirect or consequential loss, liability, damage, or expense, court costs and attorneys’ fees, arising out of or in connection with the District’s performance of or failure to perform its obligations to complete the BART STI Improvements, in the manner and within the time periods set forth in the AHSC Documents.

However, in no event shall the Developer Indemnified Party be indemnified hereunder for any Claims to the extent said Claims result from Developer Indemnified Party's gross negligence or willful misconduct. District agrees to pay all of the Developer Indemnified Party’s costs and expenses, including reasonable attorneys’ fees, which may be incurred in any effort to enforce any term of this Agreement, including, but not limited to, all such costs and expenses which may be incurred by any Developer Indemnified Party in any legal action, reference or arbitration proceeding brought by HCD or other third party.

5. Developer Indemnity. Developer is responsible for carrying out the Developer Obligations using AHSC grant proceeds and AHSC Loan funds in accordance with the AHSC 152

150292.4 144\257\2533603.2
Documents, including, but not limited to, any disbursement deadlines contained therein.

Developer shall indemnify, defend, protect, and hold harmless the District and its affiliates, directors, officers, partners, members, agents and employees (each, an “District Indemnified Party”) against any and all Claims, including, without limitation, any direct, indirect or consequential loss, liability, damage, or expense, court costs and attorneys’ fees, arising out of or in connection with Developer’s performance of or failure to perform its Developer Obligations to complete construction and development of the Housing Project, in the manner and within the time periods, and to otherwise perform any covenants, set forth in the AHSC Documents.

However, in no event shall the District Indemnified Party be indemnified hereunder for any Claims to the extent said Claims result from the District Indemnified Party's gross negligence or willful misconduct. Developer agrees to pay all of the costs and expenses of the District Indemnified Party, including reasonable attorneys’ fees, which may be incurred in any effort to enforce any term of this Agreement, including, but not limited to, all such costs and expenses which may be incurred by any District Indemnified Party in any legal action, reference or arbitration proceeding brought by HCD or other third party.

6. City Indemnity. City is responsible for carrying out the City Obligations using AHSC grant funds in accordance with the AHSC Documents, including, but not limited to, any disbursement deadlines contained therein. City shall indemnify, defend, protect, and hold harmless the District and its affiliates, directors, officers, partners, members, agents and employees (each, an “District Indemnified Party”) and Developer Indemnified Party against any and all Claims, including, without limitation, any direct, indirect or consequential loss, liability, damage, or expense, court costs and attorneys’ fees, arising out of or in connection with City’s performance of or failure to perform its City Obligations, in the manner and within the time periods, and to otherwise perform any covenants, set forth in the AHSC Documents. However, in no event shall the District Indemnified Party or the Developer Indemnified Party be indemnified hereunder for any Claims to the extent said Claims result from such party’s gross negligence or willful misconduct. City agrees to pay all of the costs and expenses of the District Indemnified Party and the Developer Indemnified Party, including reasonable attorneys’ fees, which may be incurred in any effort to enforce any term of this Agreement, caused by a City breach of the Agreement, including, but not limited to, all such costs and expenses which may be incurred by any District Indemnified Party and Developer Indemnified Party in any legal action, reference or arbitration proceeding brought by HCD or other third party.

7. Schedule of Performance; Progress Reports. Each of City, Developer and District shall comply with the schedule of performance for such party set forth in Exhibit B attached hereto for the completion of their respective obligations hereunder (the “Schedule of Performance”). Each of the City, District and Developer agree to give the other Parties a written quarterly status report on the progress toward the milestones listed in Exhibit B, i.e., the Developer will report on the Developer’s progress on the Housing Project and Developer Transportation Improvements, the City will report on the progress of the City Obligations and the District will report on the District’s progress on the BART STI Improvements. If any Party anticipates not meeting the targeted construction and grant disbursement milestones as established in the AHSC Documents, that Party will promptly notify the other Parties in writing and will meet with the other Parties to discuss the reasons why the milestone dates may not be met and what actions the delayed Party intends to take to meet the milestones or otherwise rectify the work schedule in order to maintain good standing with the terms and conditions established in the AHSC Documents.
153

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8. Delegation. Notwithstanding the obligations of each Party under this Agreement, each Party shall be entitled to enter into sub-agreements with each other or with other parties to provide any assistance or services needed for each Party to perform its obligations under this Agreement and the AHSC Documents.

9. Cost Overruns. Developer shall be responsible for paying all costs required to complete the Developer Obligations, irrespective of whether such costs exceed the AHSC Loan.

District shall be responsible for paying all costs required for the BART STI Improvements, irrespective of whether such costs exceed the portion of the AHSC Grant designated for the BART STI Improvements. City shall be responsible for paying all costs required for City Transportation Improvements irrespective of whether such costs exceed the portion of the AHSC Grant designated for the City Transporation Improvements.

10. Billing and Payment Procedure: The District shall submit to Developer, or its afffilated payee (the “Payee”), all reimbursement requests in the form of monthly invoices for the costs associated with the BART STI Improvements. Invoices will include backup documentation as required by HCD and a cover sheet indicating the budget line item from which each cost shall be drawn. Once the AHSC Grant Disbursement Agreement is executed, Developer, or Payee, shall submit corresponding reimbursement requests to HCD within 30 days of receipt of District’s invoice (or such later date as may be required by HCD, but in any event within 45 days after receipt of the District’s invoice) and disburse to the District any such funds received from HCD within 30 days of receipt. Failure of the Developer or Payee to timely submit the District reimbursement requests to HCD or to disburse or cause Payee to disburse any funds received from HCD for the BART STI Improvements to the District shall be a default under this Agreement and shall be a condition of District’s obligation to perform the BART STI Improvements.

11. Implementation Agreements. In the event an award is received from AHSC, the Parties recognize that each Party may need additional assurances from another Party (including assurances for the Housing Project’s lenders and investors) regarding the AHSC Grant and AHSC Loan before commencement of construction of the Housing Project and the BART STI Improvements. The Parties agree to cooperate with each other to reach mutual agreement on amendments to this Agreement, other implementation agreements or estoppel certificates necessary to provide reasonable assurances and indemnifications related to the disbursement of AHSC Grant funds. The Parties recognize that any such amendments to this Agreement or execution of additional agreements may require approval of the District’s Board of Directors and Developer’s Board of Directors.

12. Notices. Formal notices, demands, and communications among the Parties shall be sufficiently given if, and shall not be deemed given unless, dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered by express delivery service, return receipt requested, or delivered personally, to the principal office of the Parties as follows:

District: Abigail Thorne-Lyman
Director, Real Estate & Property Development
BART
2150 Webster St., 9th floor
Oakland, CA 94612
154

150292.4 144\257\2533603.2
510-464-6140
[email protected]

Developer: Ann Silverberg
Vice President
The Related Companies of California, LLC
44 Montgomery Street, Suite 1310
San Francisco, CA
415-677-9000
[email protected]

City: Linda Smith
City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
925-833-6000

13. Events of Default. The occurrence of any of the following events shall constitute an Event of Default under this Agreement:
(a) A Party fails to perform any of its obligations under this Agreement, and does not cure such failure within 30 days after written notice of such failure has been delivered to the defaulting Party in accordance with Section 12 above; or (b) A Party purports to revoke this Agreement or this Agreement becomes ineffective for any reason.

14. Termination. This Agreement shall terminate upon the earlier of: (i) completion of all obligations under the AHSC Documents; or (ii) mutual agreement of the Parties hereto.

15. Third Party Beneficiary. Each of the Payee and the Partnership shall be a third party beneficiary of this Agreement and shall be entitled to the rights and benefits hereunder and may enforce the provisions hereof as if it were a party to this Agreement.

16. Assignment. District hereby acknowledges and approves the assignment by Developer and the Partnership to the Housing Project’s senior lender (“Construction Lender”) of all of their respective right, title and interest in, to and under the Agreement (the “Collateral”) as collateral security for the Partnership’s obligations to Construction Lender under, and in connection with Construction Lender’s loan to the Partnership. In the event Construction Lender forecloses upon the Collateral, District hereby agrees that Construction Lender shall have all of Developer’ rights and interests under the Agreement. Construction Lender is hereby made an express third party beneficiary of this Section 16, and the Parties hereto shall not amend, modify or terminate the Agreement without Construction Lender’s express written consent.

17. Miscellaneous.
155

150292.4 144\257\2533603.2
(a) Nothing in this Agreement shall be construed to limit any claim or right which any Party may otherwise have at any time against an Indemnitor or any other person arising from any source other than this Agreement, including any claim for fraud, misrepresentation, waste, or breach of contract other than this Agreement, and any rights of contribution or indemnity under any federal or state environmental law or any other applicable law, regulation, or ordinance.
(b) If any Party delays in exercising or fails to exercise any right or remedy against a Party, that alone shall not be construed as a waiver of such right or remedy. All remedies of any Party against the other Party are cumulative. (c) This Agreement shall be binding upon and inure to the benefit of each of the Parties hereto and their respective representatives, heirs, executor, administrators, successors, and assigns. This Agreement may not be amended except by a written instrument executed by the Parties hereto.
(d) This Agreement shall be deemed to have been delivered and accepted in the State of California and governed exclusively by the internal substantive laws of the State of California as the same may exist at the date hereof. The Parties hereto agree that any action hereon between the parties and their successors in interest may be maintained in a court of competent jurisdiction located in the State of California, and consent to the jurisdiction of any such California court for the purposes connected herewith. (e) Each Party hereto intends that this Agreement shall not benefit or create any right or cause of action in or on behalf of any person other than the Parties hereto. (f) This Agreement may be executed in multiple counterpart copies, any one of which when duly executed, with all formalities hereof, shall be fully binding and effective as the original of this Agreement.
(g) This Agreement shall be effective as of the date first written above, provided however that in the event that the parties do not receive an award of the AHSC Funds, this Agreement shall automatically terminate and be of no further force or effect.

[Signatures on following page]
156
150292.4 144\257\2533603.2

District:

San Francisco Bay Area Rapid Transit District,
a rapid transit district

By: ________________________________
Name: Michael Jones
Its: Deputy General Manager

Developer:

The Related Companies of California, LLC
a California limited liability company

By: ________________________________
Name: Ann Silverberg
Its: Vice President

City:

City of Dublin,
a municipal corporation

By: ________________________________
Name: Linda Smith
Its: City Manager

157

150292.4 10

EXHIBIT A

158
402.7

THIS MAP IS NOT TO BE USED FOR NAVIGATION
WGS_1984_Web_Mercator_Auxiliary_Sphere
Feet402.7
Notes
All Data Displayed is provided by BART
OCIO - EGIS Department
Legend
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.
201.360
1: 2,416
EGIS - Overview Map
High Voltage Substation
Phone - Wayside
Maintenance of Way
Milepost
Park & Ride - BART
Shops & Yards
BART Station
Switching Station
BART Track Center Line
A Line
C Line
H Line
K Line
L Line
M Line
R Line
S Line
W Line
Y Line
Future Station
Track Extension Line
Sump Pump
Gate
Interlocking
Multiplexer (Mux)
Switch Track
159
Property Profile 6501 GOLDEN GATE DR, DUBLIN, CA 94568
Property Profile 6501 GOLDEN GATE DR, DUBLIN, CA 94568 3/6/2023 Page 1 (of 2) All information contained herein is subject to the Limitation of Liability for Informational Report set forth on the last page hereof. ©2005-2020 First American Financial Corporation and/or its affiliates. All rights reserved.

Property Information
Owner(s): SAN FRANCISCO BAY AREA RAPID
TRANSIT DISTRICT Mailing Address: 300 LAKESIDE DR #22, OAKLAND, CA 94612 Owner Phone: Unknown Property Address: 6501 GOLDEN GATE DR, DUBLIN, CA 94568 Vesting Type: Alt. APN: 941 -2842-003-00
County: ALAMEDA APN: 941-2842-3
Map Coord: : Census Tract: 450400
Lot#: Block:

Subdivision: Tract:

Legal:

Property Characteristics
Use: PUBLIC (NEC) Year Built / Eff. : / # of Units:

Zoning: Lot Size Ac / Sq Ft: 2.5776 / 112282 Fireplace:

Bedrooms: 0 Bathrooms: 0.0 Heating:
# Rooms: 0 Quality: Style:

Pool: Air: Parking / #: /
Stories: Garage Area : Basement Area:

Gross Area: Sq. Ft. :

Sale and Loan Information
Sale / Rec Date: / *$/Sq. Ft.: 2nd Mtg.:

Sale Price: 1st Loan: Prior Sale Amt:

Doc No.: Loan Type: Prior Sale
Date:

Doc Type: Transfer
Date: Prior Doc No.:

Seller: Lender: Prior Doc
Type:
*$/Sq. Ft. is a calculation of Sale Price divided by Sq. Feet.

Tax Information
Imp Value: Exemption Type:

Land Value: Tax Year / Area: 2022 / 26-000
Total Value: Tax Value:

Total Tax Amt: Improved: %
160
Property Profile 6501 GOLDEN GATE DR, DUBLIN, CA 94568
Property Profile 6501 GOLDEN GATE DR, DUBLIN, CA 94568 3/6/2023 Page 2 (of 2) ©2005-2020 First American Financial Corporation and/or its affiliates. All rights reserved.

Limitation of Liability for Informational Report
IMPORTANT – READ CAREFULLY: THIS REPORT IS NOT AN INSURED PRODUCT OR SERVICE OR A REPRESENTATION OF THE CONDITION OF TITLE TO REAL PROPERTY. IT IS NOT AN ABSTRACT, LEGAL OPINION, OPINION OF TITLE, TITLE INSURANCE COMMITMENT OR PRELIMINARY REPORT, OR ANY FORM OF TITLE INSURANCE OR GUARANTY. THIS REPORT

IS ISSUED EXCLUSIVELY FOR THE BENEFIT OF THE APPLICANT THEREFOR, AND MAY NOT BE USED OR RELIED UPON BY ANY OTHER PERSON. THIS REPORT MAY NOT BE REPRODUCED IN ANY MANNER WITHOUT FIRST AMERICAN'S PRIOR WRITTEN CONSENT. FIRST AMERICAN DOES NOT REPRESENT OR WARRANT THAT THE INFORMATION HEREIN IS

COMPLETE OR FREE FROM ERROR, AND THE INFORMATION HEREIN IS PROVIDED WITHOUT ANY WARRANTIES OF ANY KIND, AS-IS, AND WITH ALL FAULTS. AS A MATERIAL PART OF THE CONSIDERATION GIVEN IN EXCHANGE FOR THE

ISSUANCE OF THIS REPORT, RECIPIENT AGREES THAT FIRST AMERICAN'S SOLE LIABILITY FOR ANY LOSS OR DAMAGE

CAUSED BY AN ERROR OR OMISSION DUE TO INACCURATE INFORMATION OR NEGLIGENCE IN PREPARING THIS REPORT SHALL BE LIMITED TO THE FEE CHARGED FOR THE REPORT. RECIPIENT ACCEPTS THIS REPORT WITH THIS LIMITATION AND

AGREES THAT FIRST AMERICAN WOULD NOT HAVE ISSUED THIS REPORT BUT FOR THE LIMITATION OF LIABILITY DESCRIBED ABOVE. FIRST AMERICAN MAKES NO REPRESENTATION OR WARRANTY AS TO THE LEGALITY OR PROPRIETY OF RECIPIENT’S USE OF THE INFORMATION HEREIN.
161

150292.4 11

EXHIBIT B

Schedule of Performance

District:

BART STI Improvements

Performance Milestone Date
Begin procurement August 31, 2023
Complete delivery of transit vehicles August 31, 2024
All funds fully disbursed November 30, 2027

City:

Performance Milestone Date
Begin Construction of City Transportation Improvements June 30, 2027 Construction completion of City Transportation
Improvements
June 30, 2028
All funds fully disbursed July 30, 2028

Developer:

Housing Project

Performance Milestone Date
Execute Standard Agreement for AHSC Loan December 31, 2024 Begin construction of housing project December 31, 2024 Complete construction and obtain Certificate of Occupancy December 31, 2026 All funds fully disbursed September 30, 2027

Developer Transportation Improvements

Performance Milestone Date
Begin construction September 30, 2025
Complete construction December 31 2026
All funds fully disbursed June 30, 2027

162

STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 5.6
DATE: February 20, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Agreement with Shamrock Office Solutions for Managed Print Services Prepared by: Steve Windsor, Chief Information Security Officer EXECUTIVE SUMMARY:

The City Council will consider approving a five-year agreement with Shamrock Office Solutions for managed printer and copier services and equipment. The agreement includes a not-to-exceed cost of $200,000 over the five-year term.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Agreement Between the City of Dublin and Shamrock Office Solutions for Managed Print Services.

FINANCIAL IMPACT:

Funding for printer and copier services and equipment is included in the annual Information Technology Fund budget. The estimated five-year cost for printer and copier maintenance services and equipment leasing is $164,750 or $32,950 per year. Staff is requesting an additional $35,250 for annual contingencies and potential printing cost increases above the original estimate. The total proposed compensation is not to exceed $200,000 over the five-year agreement. The cost of the agreement through the remainder of the fiscal year can be covered by the existing budget. The remaining and full cost of the agreement will be included in the upcoming budget proposal for Fiscal Year 2024-25.

DESCRIPTION:

In January 2024, Staff completed a request for proposals (RFP) process for printer and copier services and maintenance. Proposals were received from Ubeo Business Services, Pacific Office Automation, Xerox Business Solutions, and Shamrock Office Solutions.

Respondents were asked to provide the following two options:

1. A per-page cost for black and white and color pages printed per month, using the City’s current printer fleet pages per month printer statistics; and 163

Page 2 of 2 ends

2. A proposal to replace end-of-life printers in the City’s aging inventory of printers with a monthly leasing fee added to a monthly cost per printed page.

Through a forced ranking evaluation of the four responding proposals, Staff determined that Shamrock Office Solutions (the City’s current service provider) best matched the City’s needs, particularly with the second option above. Shamrock provided a comprehensive proposal for replacing the City’s printer fleet with new, leased printers at a reduced monthly cost per printed page. The leasing option reduces the City’s current spending on printer resources and support by roughly $5,000 per year, while at the same time refreshing 18 of the City’s aging printers and copiers via a leasing option.

The City has contracted with Shamrock Office Solutions, a Dublin-based company, for equipment and managed print services since 2019, and Staff has been pleased during that period with the printer and copier equipment, as well as the delivery of print services. Staff recommends approving the new agreement with Shamrock for managed print services for five years.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving the Agreement Between the City of Dublin and Shamrock Office Solutions for Managed Print Services
2) Exhibit A to the Resolution - Agreement Between the City of Dublin and Shamrock Office Solutions
3) Request for Proposals for Managed Print Services
4) Shamrock Office Solutions Proposal for Managed Print Services 164
Attachment 1
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 1 of 2 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND

SHAMROCK OFFICE SOLUTIONS FOR MANAGED PRINT SERVICES
WHEREAS, the City requires the routine and continuous use of printing and copier services, supplies, and maintenance of its printer and copier hardware fleet; and WHEREAS, in November 2023, Staff issued a Request for Proposals (RFP) for Managed Print Services; and
WHEREAS, the City received four responses to the RFP; and WHEREAS, Staff reviewed and evaluated the proposals in accordance with the RFP rating process and contacted proposal submission references; and WHEREAS, the City desires to enter into a five-year Agreement with Shamrock Office Solutions for $200,000 with a term ending February 28, 2029.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Agreement Between the City of Dublin and Shamrock Office Solutions for Managed Print Services, attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin authorizes the City Manager or designee to execute the Agreement attached hereto as Exhibit A and make any non-substantive changes to the Agreement to carry out the intent of this Resolution.
{Signatures on the following page}
165
Attachment 1
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
166
Services Agreement between February 20, 2024
City of Dublin and Shamrock Office Solutions Page 1 of 15

AGREEMEN

T BETWEEN

THE CITY OF DUBLIN AND

SHAMROCK OFFICE SOLUTIONS
THIS AGREEMENT for Printer and Copier Maintenance services is made by and between the City of Dublin (“City”) and Shamrock Office Solutions (“Contractor”) (together sometimes referred to as the “Parties”) as of February 20, 2024 (the “Effective Date”).

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Serv
ices. The term of this Agreement shall begin on the Effective Date and shall end on February 28, 2029, the date of completion specified in Exhibit A, and Contractor shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Contractor to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Contractor and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Contractor for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8.

1.2 Standard of Performance. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged.

1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Contractor’s obligations hereunder.

1.5 Intentionally Deleted.

1.6 Intentionally Deleted.

Section 2.

COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed $200,000.00, notwithstanding any contrary indications that may be contained in Contractor’s proposal, for

Attachment 2
Exhibit A to the Resolution
167

Services Agreement between February 20, 2024
City of Dublin and Shamrock Office Solutions Page 2 of 15 services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Contractor’s proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person.

Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:

Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;

The beginning and ending dates of the billing period;

A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;

A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment
o A brief description of the work, and each reimbursable expense

The total number of hours of work performed under the Agreement by Contractor and each employee, agent, and subcontractor of Contractor performing services hereunder;

The Contractor’s signature;

Contractor shall give separate notice to the City when the total number of hours worked by Contractor and any individual employee, agent, or subcontractor of

168

Services Agreement between February 20, 2024
City of Dublin and Shamrock Office Solutions Page 3 of 15 Contractor reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Contractor and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Contractor and City, if applicable.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Contractor.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Contractor submit any in voice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.

2.6 Intentionally Deleted.

2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Contractor terminates this Agreement pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Contractor is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

2.10 Liquidated Damages. Failure of Contractor to respond to problems referred to it by City within the time limits established in Subsection 1.2 of this Agreement shall result in liquidated damages as set forth in Exhibit A.

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City of Dublin and Shamrock Office Solutions Page 4 of 15

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. Contractor shall make a written request to City to use facilities or equipment not otherwise listed herein.

3.1 Safety Requirements. In accordance with generally accepted construction practices and state law, Contractor shall be solely and completely responsible for conditions on the jobsite, including safety of all persons and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours.

Contractor shall take all necessary precautions and provide all necessary safeguards to prevent personal injury and property damage. Contractor shall provide protection for all persons including, but not limited to, its employees and employees of its subcontractors; members of the public; and employees, agents, and representatives of the City and regulatory agencies that may be on or about the work.

The services of the City in conducting review and inspection of Contractor's performance is not intended to include review of the adequacy of Contractor's work methods, equipment, bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.

All work and materials shall be in strict accordance with all applicable state, city, county, and federal rules, regulations and codes, with specific attention to the United States Department of Labor Occupational Health and Safety Administration (OSHA) requirements. Contractor shall be solely responsible for compliance with all city, county, and state explosive transport, storage, and blasting requirements and for any damages caused by such operations.

Contractor is hereby informed that work on City property could be hazardous. Contractor shall carefully instruct all personnel working on City property that all conditions of the property are potentially hazardous work areas as to potential dangers and shall provide such necessary safety equipment and instructions as are necessary to prevent injury to personnel and damage to property. Special care shall be exercised relative to work underground.

In addition to complying with all other safety regulations, Contractor shall abide by any and all other City requirements contained in any specifications, special conditions or manuals, which shall be made available by City upon request.

Contractor shall provide and maintain all necessary safety equipment such as fences, barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment and shall take such other action as is required to fulfill its obligations under this section. It is the intent of the City to provide a safe working environment under normal conditions.

CONTRACTOR IS ADVISED THAT CITY’S OPERATIONS AND PROPERTY ARE

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INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED

SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE TO PATHOGENS.

Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition at all times. If required by the City, toilets shall be furnished by Contractor where needed for use of its employees and their use shall be strictly enforced. Contractor shall not use the City's existing sanitary facilities, unless previously authorized by the City.

Contractor shall keep adequate first aid facilities and supplies available and instruction in first aid for its employees shall be given.

City reserves the right to require that Contractor bring onto the project or engage the services of a licensed safety engineer at any time during the term of this Agreement. If Contractor does not have a licensed safety engineer on staff, then City may require that Contractor engage a subcontractor or subconsultant as the project’s safety engineer.

Contractor shall bear all costs in connection with meeting the requirements of this section.

Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.

Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.

VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation.

4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Contractor may rely on a self- insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

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4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall submit the following:

a. Certificate of Workers’ Compensation Insurance in the amounts specified in the section; and

b. Waiver of Subrogation Endorsem ent as required by the section.

4.2 Commercial General and Au tomobile Liability Insurance.

4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $2,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles.

4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:

a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.

b. City, its officers, officials, employ ees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor.

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c. Contractor hereby agrees to waiv e subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.

Contractor agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.

d. For any claims related to this Agreement or the work hereunder, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall submit the following:

a. Certificate of Liability Insurance in the amounts specified in the section;

b. Additional Insured Endorsement as required by the section;

c. Waiver of Subrogation Endorsement as required by the section; and

d. Primary Insurance Endorsement as required by the section.

4.3 All Policies Requirements.

4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Contractor by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Contractor beginning work, it shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.

4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Contractor shall provide a financial guarantee

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4.3.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City.

4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach:

Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;

Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or

Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES. Contractor shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Contractor’s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.

The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s inability to evaluate Liability or because the Contractor evaluates Liability and determines that the Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Contractor under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until

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Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONTRACTOR.

6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor further acknowledges that Contractor performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Contractor performs for the City, and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

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7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.

Contractor shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINAT ION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor.

Contractor may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Contractor shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement.

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8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor.

Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.

8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, dr awings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement;

8.6.3 Retain a different contractor to comp lete the work described in Exhibit A not finished by Contractor; or

8.6.4 Charge Contractor the difference between t he cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Contractor’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that

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9.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.

Section 10. MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

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10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.

Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of the City in the previous 12 months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to the Contractor.

Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.

10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.8 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.9 Notices. Any written notice to Contractor shall be sent to:

Shamrock Office Solutions
Attn: Jason Badger
6908 Sierra Ct, Suite A
Dublin, CA 94568

Any written notice to City shall be sent to:

City of Dublin
Attn: Steve Windsor
100 Civic Plaza
Dublin, CA 94568

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10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, [and C] represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services
Exhibit B Compensation Sc hedule & Reimbursable Expenses

10.11 Counterparts and Electronic Signatures . This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party.

10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($1,000,000.00) or more, by Contractor’s signature below Contractor certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.

SIGNATURES ON FOLLOWING PAGE

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CITY OF DUBLIN SHAMROCK OFFICE SOLUTIONS

Linda Smith, City Manager Jason Badger, Director of Sales

Attest:

Contractor’s DIR Registration Number
(if applicable)

Marsha Moore, City Clerk

Approved as to Form:

City Attorney

3070365.1

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EXHIBIT A

SCOPE OF SERVICES

Shamrock will meet and exceed the requirements detailed under the maintenance portion of the RFP.

• Automatic Toner Replenishment • Preventative “Total Care Call” Service

• OEM Toner and Parts

• Emergency Toner Requests

• Toner Recycling

• Customized Qtr. Reviews & Billing

• Help Desk Triage

• FM Audit Client Portal

• Service Calls Confirmed within 1 Hour

• Training on Shamrock MPS, EQ, Software

• Maintenance and Repair Calls

• 2-4 Hour Response Time

Per our on-site assessment and analysis of the current fleet, Shamrock is recommending that 18 total devices are replaced due to age, end of life part and service support, and overall security risks.

We have proposed a lease option for acquiring the 18 new devices. The 18 proposed new devices are all current, most up to date Ricoh or HP models and have been configured with all required accessories per our walkthrough with City representatives.

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EXHIBIT B

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES

New Total Fleet Average Usage / Costs B/W per Month: 31,262 Color per Month: 22,670

New B/W Cost per Page: $0.0087
New Color Cost per Page: $0.0595
New B/W Cost per Month: $271.98
New Color Cost per Month: $1,348.87
Total Annual Service Spend: $19,450.13

Replacement Hardware Costs: 60 Month Lease Option: $ 1,125.00 (per Month) Annual Lease Spend: $ 13,500.00

Combined Annual Cost Estimate: $32,950.13 (This estimate is contingent upon the number of leased printers and annual per page print costs)

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REQUEST FOR PROPOSALS

MANAGED PRINT SERVICES
City of Dublin
Proposals must be received by: January 16, 2024
Steve Windsor, CISO
100 Civic Plaza
City of Dublin, CA 94568
Proposals will be evaluated on the following: a) responsiveness to the Request for Proposal questions, b) experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction of previous clients.

Attachment 3
184
Request for Proposal
For
Information Technology Services
Overview
The City of Dublin invites qualified vendors to submit proposals for the delivery and implementation of a Managed Print Services (MPS) program for the City. To include supplies and services for repair and maintenance for all City of Dublin locations as described herein. In the future, the resulting agreement will establish a City vendor for networked printer support for all City of Dublin locations.

Project Description:

This RFP document intends to solici t proposals from qualified vendors for managing all aspects of the City of Dublin’s owned network printer and copier fleet. Specific support requirements for printers and copiers are included in this RFP and will ensure a factory-t rained service technician is provided to support the City's printer and copier fleet. As a result of this RFP initiative, the City fully intends to award one contract to a single vendor for printer and copier support and supplies as described herein.

The City of Dublin – Information Technology Department (COD-IT) will award these contracted services to the vendor that provides the most qualified proposal, with the best value, that meets the criteria for our desired solution for a Managed Print Services program. The proposal should include a firm pricing plan for the duration of the contract, monthly centralized billing, equipment performance, meter reports, and the replacement of existing printers and copiers on a leased, pay-for-print basis as they become end of life and/or end of support.

The proposal should also include full-service support by factory-trained service technicians, preventive maintenance (including kits), supplies (excluding paper), and service level guarantees. The preferred vendor will meet all the specifications of this proposal solicitation.

The primary objectives of the Managed Print Services program, as reflected by the requirements of this RFP, are the following:
• To provide MPS to all City facilities on campus and at remote locations. • To reduce City hardware, maintenance, and supply-related expenses related to printing services in the City. • To maintain or exceed current service levels provided to the City of Dublin users. • To be provided audit reports to enable the re-allocation of printer inventory. And analytical data in determining future printer replacements.
• To redirect and allow IT resources to other priorities within the department and City.

There are approximately 28 network printers and 16 copiers in the City fleet. At the award o f this RFP, these printers will continue to be supported under the City MPS program listed. 185
Considerations:

Pleas
e describe in detail how your company will provide training and troubleshooting support to the City IT staff for the printer and copier fleet. The description should include, but not be limited to:

Provide training to adequately prepare City Information Technologies staff in the system's administration and management. To include “first-"level” response procedures for any maintenance, monitoring, and reporting tools. The vendor shall also include a general plan for providing backup technical personnel covering the City during vacations and sickness.

Pro
cess and General Conditions

1. Proposers shall submit one electronic copy to:

Steve Windsor
Chief Information Security Officer
100 Civic Plaza
Dublin, CA 94568
[email protected]
Elect
ronic copies shall be submitted by emailed PDF.

2. Deadline for submitting the proposal is amended to January 16th at 4:00 PM to the IT Department email above
at 100 Civic Plaza, Dublin, CA 94568.

3. The City will not pay for any costs incurred i n preparation and submission of the proposals or i n anticipation of a contract. The format of submittals i s at the discretion of the Proposer. Each proposal shall be limited to a maximum of 30 pages using minimum 12 point font size.

Requ est for Proposals emailed to consultants.

Deadl ine to submit questions to City of Dublin
Proposals are due no later than 4:00 PM on January 16th to the email address listed above ([email protected]). Late submittals will not be accepted.

Consulting Services Agreement scheduled for approval by the Dublin City Council. (Tent
ative dates, subject to change)
Schedule for RFP Process
9/15/2023
9/22/2023
1/16/2024
3/5/2024
RFP Submittal Requirements
186
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any other information you would like to include should be placed in a separated section at the back of your Statement of Qualification. Please note however that the RFQ submittal is limited to 30 pages maximum submitted in 12-point font. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Interested firms are requested to submit one electronic copy of their Proposal as follows:

1. Enclo
se a cover letter not to exceed one page, describing the firm's interest and commitment to perform work necessary to provide consulting services for a preliminary engineering study. The person authorized by the firm to negotiate a contract with the City of Dublin shall sign the cover letter. Please include this cover letter within document and not as a separate page.

2. State
the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.

3. Prov
ide at least three references (names and current phone numbers) from recent work (previous five years) similar to the services outlined in this request for qualification. Please include a brief description of the work performed and the role your firm performed.

4. List k
ey staff members, including identification of the Principal-in -Charge and Project Manager/primary point-of-contact. Include each team member’s availability, including all existing committed hours, and the ability of being able to complete the project in time and budget.

5. Prov
ide confirmation of your firm’s ability to meet the City’s Standard Consulting Agreement and insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the Proposal.

Please provide copies of your Proposal to City offices no later than January 16th by 4:00 p.m. The entire Proposal (excluding resumes) should be a maximum of 30 pages. Submittals should have the following header in the email as follows:

City o
f Dublin, IT Dept
Attention: Steve Windsor
City of Dublin
100 Civic Plaza
Dublin, California 94568
Standard Consulting Agreement:

It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a monthly base rate with an additional charge for print volume usage adjustment as specified in an included scope of work. The term of the agreement will begin 3/1/2024.

A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is provided as Attachment A.
187
I
f the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualification. Exceptions will be taken into consideration in evaluating Proposals.

Otherwise, the interested firm is to state in the proposal that the Agreement and insurance requirements are acceptable.

C
onsideration for exceptions will not be considered if not included in the submitted proposal.

Conflict of Interest
P
roposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

P
roposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not limited to, a list of your firm’s clients who are the following: Private clients located or operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to these clients.

This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as current and future commitments to other projects.

Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at http://www.fppc.ca.gov/Form700.html.

Equal Employment Opportunity
Pr
oposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any manner prohibited by Federal, State or local laws. In the event of Proposer non- compliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Proposer may also be declared ineligible for further contracts with the City of Dublin.

P
roposer shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Proposer and its sub -consultants shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.].

Governing Law
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T
his RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California.

Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:

General Liability Insurance $1,000,000
Automobile Liability Insurance $1,000,000
Professional Liability Insurance $1,000,000
Workers’ Compensation Insurance $1,000,000
References
Contractor must include three (3) references for which the compa ny has provided services similar to those described in this RFP. Reference information shall include: Name, Address, Contact, Title, Phone Number, and Term of the Contract.

Review and Selection Process
The City reserves the right to make the selection base d on its sole discretion. A subcommittee selected by City Staff will evaluate proposals provided in response to this RFP. The subcommittee will use a forced ranking process (please see Attachment B, Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted by City staff, and may include more than one firm that has submitted a Proposal.

Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.

The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of the RFP. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no penalty to the City.

Selection of Consultant
Submitted Proposals will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members. • Quality and completeness of the proposal.
• Experience with engagement of similar scope and complexity. • Satisfaction of previous clients.
• Cost of providing the consultant services for this project. 189
Current Equipment ID # Address Location Avg Blk / Mo. Avg Clr / Mo.

CP3505 4772 100 Civic Plaza 2nd floor. Marsha's Office 1 0 CP3505 5117 100 Civic Plaza Public Works 177 465
HP LJ M451DW 6897 5709 Scarlett Ct Corporation Yard 0 0 LJ CP4025dn 7919 100 Civic Plaza Accounting 2nd Floor 47 223 M601dn 7997 100 Civic Plaza CDD 181
M276NW 9056 6361 Clark Ave PD Evidence Office 24 194
M712DN 9057 11600 Shannon Ave Public Works (Uses 11x17) 0 Pro 100 M175NW 9068 7600 Amador Valley Blvd Senior Center 0 0 LJ C M551DN 9071 100 Civic Plaza HR Manager 25 38
HP LJ P1606DN 9073 100 Civic Plaza Police Chief 0
MP C4503 9253 100 Civic Plaza Finance Admin 563 1050
MP 6002sp 9255 100 Civic Plaza Police Admin 5380
CP 4525dn 9884 6361 Clark Ave Police front window 0 0
MP C4504 10241 4201 Central Pkwy Aquatic Center *11x17 1231 1128 M604DN 10370 4201 Central Pkwy Aquatic Center 103
M604DN 10371 4201 Central Pkwy 39
MP C307 10377 4201 Central Pkwy Aquatic Center Ticket 936 922 LJ CP4025n 10477 100 Civic Plaza 8-5pm PCS ADMIN 595 2192 MP 5055SP 12003 5709 Scarlett Ct Corporation Yard 2215
MP 501SPF 12005 100 Civic Plaza CDD Back Office 223
MP 501SPF 12006 100 Civic Plaza PD 0
MP C307 12007 100 Civic Plaza Graphic Design 501 1446
SP C262SF 12009 100 Civic Plaza Public Works 30 239
SP C262SF 12010 100 Civic Plaza HR-2nd floor 16 18
SP 377SFNwX 12011 100 Civic Plaza Inspector Trailer 363 SP 377SFNwX 12012 100 Civic Plaza 0
SP 377SFNwX 12013 100 Civic Plaza Crime Prevention 40
SP 377SFNwX 12014 100 Civic Plaza PD - EOC Area 0
SP 377SFNwX 12015 7600 Amador Valley Blvd Senior Center *Shelved 0 SP 377SFNwX 12016 100 Civic Plaza City Manager 99
SP 377SFNwX 12017 7600 Amador Valley Blvd Senior Center Class B 0 SP C360SFNw 12162 6600 Donlon Way Heritage Center 25 46 SP C360SFNw 12469 100 Civic Plaza 1st Floor, SW corner 3146 2104 MP 3555SPDF 13091 100 Civic Plaza City Clerk Records Room 1335 MP 3555SPDF 13092 100 Civic Plaza Public Works 181
MP 3555SPDF 13093 7600 Amador Valley Blvd Senior Center 7546 IM C6000 13094 100 Civic Plaza Planning Center 1500 6789 Ricoh IM 550F 13504 6361 Clark Ave Police Services 0
Ricoh IM 550F 13505 6361 Clark Ave 0
IM C6000 13515 100 Civic Plaza Police Admin 2954 5042
IM 8000 14037 100 Civic Plaza MAIN COPY ROOM 278
IM C3000 14517 11600 Shannon Ave Shannon Center 1491 980 Lexmark C2326 14761 7600 Amador Valley Blvd Senior Center 22 7 Lexmark C2326 14762 100 Civic Plaza PD 26 26
Equipment recommended to be replaced in Blue Totals: 31,293 22,909 Equipment recommended to be retired in Red
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Attachment A
Standard Consulting Services Agreement
(removed for 2/20/24 Staff Report)
191
City of Dublin RFP
Managed Print Services
Shamrock Office Solutions
Presented by Adam Hollar
Attachment 4
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1 City of Dublin
Steve Windsor
January 9, 2024

Dear Steve,

Shamrock appreciates the opportunity to respond to the City of Dublin RFP for Managed Print Services.

As a premier managed print services company Shamrock can sell and service all major print manufacturers, allowing us to recommend the option that best fits your needs.

After reviewing the data, performing the on-site assessment, and consulting with our manufacturers, the managed print team has decided to offer (4) Ricoh standalone Multi-Function Copiers, (15) HP Desktop Printers, as well as bundling all the existing devices under our Managed Print Program. More justification for utilizing these two manufacturers is presented in the executive summary.

Shamrock would be the ideal partner for the City of Dublin:

1. Shamrock has extensive expertise and experience in the government sector including City of Roseville, Contra Costa County and CA Natural Resources Agency plus many more.

2. We build true partnerships with our clients and conduct Quarterly Executive Partnership Reviews.

3. The City of Dublin will have a dedicated Account Team you can rely on.

4. Shamrock provides custom invoices and can address all your invoice and reporting needs.

5. We are vendor neutral, capable of selling and servicing a wide variety of manufacturer’s devices.

6. Unmatched centralized service, support, and maintenance for all your print devices, including our proprietary predictive analytics. Our technology can dispatch a service tech BEFORE a service call is needed!

7. For 12 years in a row, Shamrock has been one of fastest growing companies in the Inc. 5000.

We appreciate the opportunity to continue our business partnership and look forward to explaining in detail how we can truly help the City of Dublin reach its goals now and in the future.

Sincerely,

Adam Hollar (Primary Contact)
Senior Account Executive
Email: [email protected]
Phone: 510.514.2006

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2 Executive Summary
Differentiators
Manufacturer Neutrality and Certifications
To fulfill the needs of our elite clients with large fleets of document output devices, Shamrock partners with numerous business alliances and manufacturers to stay on the forefront of technology offerings.

The manufacturers that we partner with have reputable products and notable longevity in this market. • HP Premier Partner
• Ricoh Authorized Partner

• Brother Authorized Partner
• Canon Authorized Partner
• Konica Minolta Authorized Partner
• Lexmark Authorized Partner

Our advanced standing with these partners – including product certifications for our service technicians from each partner – provides us with priority access to their product lines, resources, and early notifications of new products, device modifications, and firmware upgrades.

What truly differentiates Shamrock from our competition is that our focus is on service and how we can optimize your current investment in technology, whereas other providers tend to focus on hardware first, services second. Since Shamrock is not owned by a specific manufacturer, we have the freedom to recommend a diverse collection of products based on comprehensive volume, required functionalities and departmental workflows.

Print as a Service (PaaS)
For the past 2 years Shamrock has invested in PaaS (Print as a service). PaaS is a service that encompasses all aspects of print including not only hardware offering but Solutions, Wide Format, Production Print, Managed Print Services, security, and specialty print such as label printing.

Shamrock has all in-house employees who specialize in the different services listed above. As such, Shamrock can be a “one-stop-shop” to our clients allowing businesses to streamline and standardize their document related vendors to one.

Service
Shamrock will meet and exceed the requirements detailed under the maintenance portion of the RFP.

Shamrocks’ footprint makes us one of the largest managed print service providers in the nation. You will find more details in the technical proposal. In summary, the service agreement will include the following:
• Automatic Toner Replenishment • Preventative “Total Care Call” Service • OEM Toner and Parts • Emergency Toner Requests
• Toner Recycling • Customized Qtr. Reviews & Billing
• Help Desk Triage • FM Audit Client Portal
• Service Calls Confirmed within 1 Hour • Training on Shamrock MPS, EQ, Software • Maintenance and Repair Calls • 2-4 Hour Response Time 194

3 Company Overview
Shamrock Office Solutions
Serving the Bay Area for over 20 years, Shamrock is a locally operated company dedicated to providing technology solutions to thousands of local, regional, and national clients including education, legal, healthcare and retail industries. Shamrock features the best digital office equipment and document management software, with the most prompt, professional, courteous service in our industry. We have helped numerous clients streamline their output, processes, and managed print solutions. This means that you can be assured that the most effective solutions are fueled by the most relevant information throughout your enterprises to ensure beneficial decisions and outcomes. We focus on print and document management solutions with the capabilities to represent and support the industry’s leading manufacturers such as Ricoh, HP, Konica Minolta, Canon Lexmark, and Brother, along with various software solutions. Our wide range of products (full line of copiers, faxes, printers, and scanners) and services allows Shamrock to be an asset to companies large and small.

Shamrock’s main goal is to ensure that our customers are 100% satisfied, and with the combination of our award-winning products and innovative service technology, this places Shamrock second to non in terms of customer satisfaction. Our dedicated Account Management Team will work directly with the City to improve the overall document processes currently being utilized, to maximize efficiency and provide the most effective processes throughout the different departments. It’s through our Account Management Team’s Document Workflow knowledge and Customer Support abilities that we’re able to not only meet your current requirements, but also establish solutions that will vastly improve your current workflows.

To illustrate our success, we have been recognized the last 12 years by Inc. 500|5000 as one of the nation’s fastest growing privately held organizations. What makes this worth mentioning is that each year this award is based on a three-year annual growth metric. If we were not providing true value to our clients year after year, we would not be able to sustain our growth and this success.

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4 Geographic Scope
We provide managed print solutions in every
state of the U.S. including Hawaii and the
territory of Puerto Rico. As a service-focused
company, FTG places great emphasis on the
technical support that we provide to our
clients. Our national centralized headquarters
manages all service, supply, and billing inquiries
for all client locations. The centralized
headquarters will also manage the dispatch of
local technical engineers to the respective
locations requesting service.

Company Resources
Shamrock is comprised of a powerful group of regional companies that together, provide our customers with the extended reach of a national service platform while still providing the local touches and flair that they have become known for.

California Locations:

Dublin (HQ)
Sacramento Sales
Sacramento
Arcadia
Chico
Fairfield
Fresno Sales
Fresno Distribution
Granite Bay
Manteca
Pleasanton
Sante Fe Springs
Santa Rosa
Sunnyvale
Fremont Distribution
Rocklin Distribution
Monterey
San Louis Obispo
Bakersfield

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1 Dedicated Resources
As a Managed Print Services company, every member of our organization has years of experience in the managed print environment. Every Shamrock client is assigned an Account Executive and an Executive Sponsor who are jointly responsible for all aspects of the client’s relationship. This team will be tasked with supporting activities throughout your organization. During implementation, contacts and lines of communication will be established to enable the appropriate personnel to contact members of this team.

The City’s primary contact will be Adam Hollar, Account Manager and Michael Catapano, Managed Print Specialist for your Shamrock relationship. Jason Badger, VP Sales will be your Executive Sponsor.

During implementation, contacts and lines of communication will be established to enable the appropriate personnel to contact members of this team. On a quarterly basis, one or more of these individuals will meet with the appropriate management personnel at the location determined by the City to conduct an Executive Partnership Review. It is important to note that quarterly reviews are not simply a sales strategy, but a strategy and feedback meeting to adjust your fleet management as needed.

The account management team is composed of direct Shamrock employees and will provide a single point of contact that will be responsible for design, implementation, and ongoing support of all facets of a resulting agreement. All questions and inquiries, other than regular maintenance requests, should be directed to one of these individuals who will then work as a team to apply the best Shamrock resources for an effective response.

Jason Badger, VP of Sales
[email protected], 408-309-0945

Adam Hollar, Sr. Account Executive
[email protected], 510-514-2006

Daron Bryant, Director of Managed Print Services
[email protected], 916-361-5315
Daron has been one of Shamrock’s top representatives for several years and was promoted to Director of MPS back in July. His expertise in managed print services and his understanding of enterprise level accounts will make Daron a valuable asset to the City of Dublin.

Michael Catapano, Managed Print Specialist
[email protected], 916-717-4735
Mike has been with Shamrock almost 10 years and is the MPS specialist serving clients in northern California and beyond. Mike consults with his clients on how to make their current fleet more efficient and works with them to find ways to reduce costs. He also helps manage MPS accounts to maintain a managed structure of the print fleet.

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2 Barry Crider, Chief Operations Operator
[email protected], 916-417-7904
Barry has been with Shamrock for over 30 years, and in addition to his work at Shamrock he also served as the head of the Konica Minolta Service Committee for 10+ years. Barry was appointed to lead Konica Minoltas Service board while working for an independent dealer speaks to the expertise Barry and his large team of service technicians possess. This vast amount of experience Barry and his team brings to the California area enables us to create client service solutions tailored to their needs.

Corey Jacobsen Director of Service
[email protected], 916-340-5412
As the Director of Technical Services, Corey motivates his team to provide exceptional client service for all client technology issues. Using proactive solutions and a hands-on approach, he has led his team to great success and growth – in turn helping to fuel the tremendous growth of the company at large.

Corey brings more than two decades of technology and client service experience to his current position at Shamrock and has been involved with numerous aspects of the industry during that time. This experience, combined with a strong work ethic and ability to motivate and manage his teams, has garnered numerous promotions throughout his career and internal recognition from Shamrock.

Eryn Klein, Implementation Manager
[email protected], 916-622-5639
Eryn manages our entire team of dedicated project managers and is here to ensure our client implementations are accurate and on schedule. Her responsibilities include new equipment installations, existing asset moves, and coordination of related implementation activities. Eryn works closely with our Client Integration Team to ensure a smooth implementation.

Christina VanDorpe, Help Desk and FMA Supervisor
[email protected], 800-366-3345
Christina works with the entire Shamrock team to ensure that our FM Audit software performs within our clients’ environment. Christina is responsible for working with our clients to address any technical issues that may arise with FM Audit.

Richard Bryant, Trainer
[email protected], 916-709-9925
Rich will be one of the trainers assigned to the City upon award. Richard is a valued team member due to his knowledge of the products that we maintain and sell at Shamrock. Rich has also had plenty of experience dealing with large installations like Ramos Oil Company. 198

3 Company Expertise
Shamrock was founded on the business model of partnering with larger organizations to provide them with managed print solutions. Shamrocks’ award-winning program has allowed us to become the leading provider of full- service office technology within the U.S. marketplace. What really sets Shamrock apart is our founding business principle of providing strategic management of our clients’ existing document output environments rather than services as an afterthought or support only for new hardware sales. • Shamrock provides an Account Management Team to each client, which enables open communications for improved vendor
relationships, contract management, and change control. • Shamrock manages all service/supply requests, inventory management, and billing from our centralized headquarters to maintain consistent first-class support.
• Shamrock provides a Client Implementation Team with Project Specialists who focus on transition and implementations for new clients and have done thousands of implementations with our proven processes.
• Shamrock’ dedicated Account Management Team continually assesses the processes and workflows in place to strategically recommend cost reduction opportunities and inventory optimization.
• Shamrock provides customized reporting based on individual client needs. We employ in-house developers to work directly with the City to ensure the most efficient reports and invoices are created. • Shamrock does not approach client engagements with hardware replacement in mind – unless asked – but rather attempts to leverage current technology investments and develops a long-term technology refreshment strategy.
• Shamrock has developed proprietary technologies and support infrastructures including CRM, ERP, predictive analytics systems, automated supplies replenishment and management, and client helpdesk integrations around Managed Print Solutions, allowing us to create and provide customized reporting and an online MPS Client Portal based on individual client needs.

Shamrock has significant experience with clients who are as large or larger than the City of Dublin in size and we understand how document technology works in large, multi-location environments.

Shamrock provides a unique opportunity for the City to build on your current assets. With over 1,000 employees and thousands of elite partners dedicated to Managed Print Solutions, we leverage this important differentiator to propose a comprehensive coverage model with complete visibility for your entire enterprise.
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4 Support And Maintenance Structure
As a service first company, Shamrock places great emphasis on the technical support that we provide to our clients. Shamrock will support Clients with a national infrastructure. Shamrock national centralized headquarters will manage all service, supply, and billing inquiries for all locations. The centralized headquarters will also manage the dispatch of local technical engineers to the respective locations requesting service.

Service Level Agreements (SLA)
Typical Service Level Agreements consist of an average 4-hour response time from time of call to time of onsite technician in major metro areas, next business day in remote areas, and can be customized for the City. Every Shamrock service call will be acknowledged within one (1) business hour from time of receipt. Shamrock’ technicians strive to repair the device on the first visit; although each service call varies, we make every effort to provide a resolution within eight (8) business hours.

Resolution Time
Unlike many providers in this space, Shamrock monitors and tracks all calls based on resolution time rather than solely on response time. Our technicians make every effort to repair an asset on the first visit. Shamrock’ certified helpdesk technicians ask questions to determine if parts are needed at the onset of the onsite service call to ensure downtime is not incurred due to missing parts.

Service and Support
Shamrock service department consists of the following individuals:
• Field Printer Technicians – Responsible for all aspects of repairs, troubleshooting, and preventative maintenance on laser printers.
• Field Multifunction Technicians – Responsible for all aspects of repairs, troubleshooting, and preventative maintenance on multifunctional equipment. • Field Service Managers – Responsible for in-the-field service equipment escalations as well as overseeing service technician performance.
• Certified Helpdesk Engineers – Responsible for triage of service requests to gather additional information in order to (1) resolve issues over the phone or (2) obtain a comprehensive understanding of potential part(s) needed for repair and order accordingly.

Our Helpdesk currently can triage 34% of the incoming calls, providing a quick-fix verses sending out a technician.
• Service Dispatchers – Responsible for dispatching appropriate technician based on territory, type of device, and schedules.
• Service Management – Responsible for overseeing all aspects of the service department, providing proper training and certifications, and supervising technician performance metrics.

Shamrock has the ability and infrastructure in place to provide services to locations Nationally. All requests for maintenance and support will be centralized at our national headquarters to maintain account integrity and streamline the end user experience.

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5 Shamrock offers live helpdesk and dispatch support from 8:00 AM EST to 5:00 PM PST, Monday through Friday except for US Statutory Holidays. Service request acknowledgments occur within one hour from time of submission. Service technician response time, from time of request to time of onsite arrival, is next business day, but on many occasions, within large metro area locations, we will average a four-hour response time.

Shamrock guarantees an average 4-hour response time for the City of Dublin’s locations. Our response time is calculated from time of request to time of technician’s on-site arrival. Service requests can be submitted by:

• Phone at 925-875-0480
• Email at [email protected]
• Web Portal at Shamrock website at https://www.Shamrockoffice.com

Shamrock technicians strive to repair the device on the first visit; although each service call varies, we make every effort to provide a resolution within eight hours for both urban and suburban locations.

• Shamrock Service Performance is measured by numerous elements including first call efficiency, callbacks, incomplete calls, customer downtime, and customer resolution time.

First call efficiency is based on completing the service call on the first trip without an additional callback for a recurring issue on the same unit. • Shamrock utilizes several E-Tools as they pertain to our customers and partners:
o Our service management application was built from the ground up with the ability to monitor and measure our technicians’ and partners’ effectiveness – this technology enables two-way communications allowing technicians to view client device histories in real-time and updating them on the fly. This includes the ability to view parts inventories and/or order parts on-site to reduce time to repair. o eInfo is a customer web portal we built and used to exchange real-time information with Shamrock customers. With this tool, customers can better manage their relationship with Shamrock. Customers can log in to a dedicated and secure website where they can perform the following activities pertaining to service:
initiate service requests, view pending/scheduled/dispatched calls, search previous call history. This tool does not require any additional software or hardware to access.
• Shamrock technology provides real-time accessibility to parts availability while at a client location. Service technicians can view part inventories and order parts onsite to reduce equipment downtime. Parts inventories are located at Shamrock warehouses across the country, in technician’s vehicles, and at our partner sites for fast shipping directly to our customers. Due to the vast locations and premier partnerships in place, Shamrock does not often experience backordered items. If a part is on backorder, Shamrock will immediately notify the customer and provide an estimated time of availability.

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6 Call Center - Telephone Support
Shamrock offers live helpdesk and dispatch support from 8:00 A.M., Eastern Standard Time to 5:00 P.M., Pacific Standard Time, Monday through Friday except for US Statutory Holidays. Service request acknowledgments occur within one (1) hour from time of submission.

Troubleshooting Before and During Support Calls
Shamrock has Certified Helpdesk Engineers who are responsible for triage of service requests to gather additional information in order to (1) resolve issues over the phone or (2) obtain a comprehensive understanding of potential part(s) needed for repair and order accordingly. Our helpdesk is currently able to triage 34% of the incoming calls, providing a quick-fix verses sending out a technician.

Upon receipt of notification, Shamrock service call process is as follows:

Shamrock Service can be notified by phone, email, or our web portal. The information provided to Shamrock gets input into our system and generates a service “ticket.”

1. Our system automatically creates a Shamrock Work Order and captures the Incident Number.

2. This information is automatically routed to the Shamrock Service Technician who is responsible for that equipment. The Shamrock technician in turn has all the necessary information about that piece of equipment.

3. Our helpdesk provides phone triage. If that does not solve the issue, we move to Step 5.

4. Our Service Technician then proceeds to the onsite location.

5. Shamrock Service Technician provides the onsite resolution.

6. Upon service resolution, the Shamrock Technician notifies the customer per agreed upon procedure with their resolution remarks and closes the service “ticket”.

7. Shamrock Service Technician also updates our internal system and closes our service “ticket”.

Escalation Process
All active service calls are monitored at our centralized headquarters with alerts and notifications built into our service dispatch and client management systems to identify both service sequences and devices not meeting our predefined performance levels. When a notification is triggered by the system, the following escalation process is followed:

1. Shamrock Field Service Manager (FSM) and Director of Service are immediately notified of the situation.

2. Problem is researched internally, and the Field Service Manager/On-site Manager follows up with customer to discuss proposed plan of action and follows through with plan once agreed upon.
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7 • If a customer is not satisfied by the proposed plan, the Shamrock FSM will notify the director for further escalation.
• The Client Relationship Manager will follow up with the customer and ensure problem resolution.

Additionally, the Client Relationship Manager assigned to the City will be a single point of escalation for any service or toner related issues or questions. Client Relationship Managers work directly with Shamrock internal resources and the Senior Account Executive to ensure a positive resolution. The Client Relationship Manager is also responsible for ensuring awareness and satisfaction in all escalations.

Preventative Maintenance
When the Service technicians perform a service call, they will not only identify the current problem but will also evaluate, inspect, and clean the machine to prevent any future service calls from occurring.

This process is called “The Complete Call.”

By following The Complete Call check list, Shamrock is performing preventative maintenance on the machine. Our customers come to find their machines are cleaner, more productive, reliable and have an increase in up time.

Fees and Cost
The services detailed below are included in the maintenance rates listed above:
• OEM Toner and Associated Shipping Costs
• Toner Recycling and Shipping Costs
• Maintenance and Repair Calls
• OEM Parts and Associated Shipping Costs
• Dedicated Account Management Team and Executive Sponsor • FM Audit Software Tracking Devices and Volumes
• Emergency Toner Requests
• Warranty Repairs
• Customized Reporting
• Training on Shamrock Program and Hardware Implemented • Continual Proactive Maintenance of Fleet
• Customized/Transparent Billing
• Asset Management
• Measurable Sustainability
• Quarterly Executive Reviews

Implementation Roadmap
Based on our significant experience implementing large managed print service programs within complex environments, we utilize our Implementation Tracker. The Implementation Tracker is 203

8 shared between the Shamrock Project Manager, Shamrock Account Management Team, and the appropriate Client’s personnel to ensure a seamless transition.

Planning and Coordination
As soon as possible after the award of an agreement, the Account Management Team will meet with the appropriate key personnel to discuss and agree on an implementation plan.

• Define the feedback process and timeline.
• Establish any movement or removal of existing assets. • Establish training processes as necessary.
• Define additional reporting requirements.
• Define web reporting requirements and individuals with access. • Map and tag existing fleet.

In the planning and implementation phase, we will be focusing more on timeliness and meeting key milestones:
• Planning and implementation meeting scheduled and completed. • Client signoffs and agreement provided in a timely manner. • Initial site assessments scheduled and completed on schedule. • Device data is clean, accurate and entered into our CRM and ERP systems. • Necessary documents and contracts are complete and submitted. • Delivery of new devices and/or parts are timely and accurate.

Training
Prior to installation, Shamrock will send an Equipment Training Request to each location for clients to review and return so we can optimize our onsite training. The request asks when the training should take place – the day after installation or arranged for different day(s). Shamrock’s goal is to ensure 100% comfort and ease of use on the client’s complete fleet of equipment. Shamrock’s elite status with most manufacturers in this space permits us to provide key training and training tools to our clients.

Warranty
All equipment shall be guaranteed and warranted for the entire period of the Contract. Shamrock will be prepared to exchange all equipment that proves defective during the Contract. Equipment shall be replaced if the number of service calls exceeds those recommended in the machine’s preventive maintenance schedule:

• All equipment shall conform to generally applicable standards in the industry, shall be new and free from all defects in material, packaging, and workmanship. Shamrock will, without charge to the Client, correct any defects and make any additions, modifications, or adjustments to any of the equipment as may be necessary to keep the equipment in operating order in accordance with specifications at all times during the applicable warranty period. Unless otherwise agreed by the parties in writing, this warranty shall apply in the case of leased equipment, during the entire term of the lease. 204

9 • Shamrock will warrant all material, products and labor provided under the contract, in addition to any manufacturers’ warranties that may also apply. Shamrock, as the contracting party, shall be considered primarily responsible for the warranty service, parts, and labor applicable to the material and products provided by Shamrock irrespective. Warranty work, services, parts, and labor will all be performed by Shamrock and will meet the client’s schedules and deadlines. All warranty service, parts, and labor will be covered by Shamrock.

Vulnerability Assessment and Reporting
Shamrock’s comprehensive vulnerability reporting service entails scanning the environment utilizing SNMP and Firmware data analysis. We furnish detailed security impact scores endorsed by the National Institute of Standards and Technology (NIST), employing the Common Vulnerability Scoring System (CVSS). In addition to identification, our service extends to providing meticulous recommendations for resolving any identified security issues.

205

10 Project Scope and Recommended Equipment Replacements Per our on-site assessment and concise analysis of the current fleet, Shamrock is recommending that 18 total devices are replaced due to age, end of life part and service support, and overall security risks.

We have proposed both a lease and a purchase option for acquiring the 18 new devices. We have also proposed a new service agreement solution to support both the new fleet, and the current devices that are not slated for replacement (one comprehensive service agreement – independent of the purchase or lease option). This new service agreement will deliver significant annual cost savings to the City, as well as ensure full comprehensive service support and security.

Shamrock has no preference on the City’s choice between leasing or purchasing the new devices; the service cost/savings are the same, regardless. The service savings are driven by the significantly lower cost of ownership of these new devices, which allows us to offset the higher cost of operation of the remaining older devices in the fleet. Interestingly, the total annual service savings are approximately $5,000 greater than the annual cost of the lease option; should the City choose the lease option, this would enable the acquisition of 18 new devices, with $0 capital investment and still proving an annual savings on operating expenses. Please see below for our list of recommended equipment updates and corresponding purchase, lease and service costs, as well as a thorough breakdown of the existing fleet and costs.

The 18 proposed new devices are all current, most up to date Ricoh or HP models and have been configured with all required accessories per our walkthrough with City representatives. Device configuration lists are attached to this RFP submission (see Appendix A).

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11 Current Equipment ID # Address Location Avg Blk / Mo. Avg Clr / Mo.

CP3505 4772 100 Civic Plaza 2nd floor. Marsha's Office 1 0 CP3505 5117 100 Civic Plaza Public Works *Not Located 177 465 HP LJ M451DW 6897 5709 Scarlett Ct Corporation Yard 0 0 LJ CP4025dn 7919 100 Civic Plaza Accounting 2nd Floor 47 223 M601dn 7997 100 Civic Plaza CDD 181
M276NW 9056 6361 Clark Ave PD Evidence Office 24 194
M712DN 9057 11600 Shannon Ave Public Works (Uses 11x17) 0 Pro 100 M175NW 9068 7600 Amador Valley Blvd Senior Center *Unplugged 0 0 LJ C M551DN 9071 100 Civic Plaza HR Manager 25 38
HP LJ P1606DN 9073 100 Civic Plaza Police Chief 0
CP 4525dn 9884 6361 Clark Ave Police front window 0 0
M604DN 10370 4201 Central Pkwy Aquatic Center 103
M604DN 10371 4201 Central Pkwy 39
LJ CP4025n 10477 100 Civic Plaza 8-5pm PCS ADMIN 595 2192 MP C307 12007 100 Civic Plaza Graphic Design 501 1446
SP C262SF 12009 100 Civic Plaza Public Works 30 239
SP C262SF 12010 100 Civic Plaza HR-2nd floor 16 18
SP 377SFNwX 12011 100 Civic Plaza Inspector Trailer 363 SP 377SFNwX 12012 100 Civic Plaza *Shelved 0
SP 377SFNwX 12013 100 Civic Plaza Crime Prevention 40
SP 377SFNwX 12014 100 Civic Plaza PD - EOC Area 0
SP 377SFNwX 12015 7600 Amador Valley Blvd Senior Center *Shelved 0 SP 377SFNwX 12016 100 Civic Plaza City Manager 99
SP 377SFNwX 12017 7600 Amador Valley Blvd Senior Center Class B 0 SP C360SFNw 12162 6600 Donlon Way Heritage Center 25 46 SP C360SFNw 12469 100 Civic Plaza 1st Floor, SW corner 3146 2104 Lexmark C2326 14761 7600 Amador Valley Blvd Senior Center 22 7 Lexmark C2326 14762 100 Civic Plaza PD 26 26
Equipment recommended to be replaced in Blue Totals: 5,460 6,998 Equipment recommended to be retired in Red
Existing Printer Contract: B/W Billed Quarterly @ .01 per page: 54.60$ (avg cost/month) Color Billed Quarterly @ .09 per page: 629.82$ (avg cost/month) Current Equipment ID # Address Location Avg Blk / Mo. Avg Clr / Mo.

MP C4504 10241 4201 Central Pkwy Aquatic Center *11x17 1231 1128 MP C307 10377 4201 Central Pkwy Aquatic Center Ticket 936 922 MP 5055SP 12003 5709 Scarlett Ct Corporation Yard 2215
MP 501SPF 12005 100 Civic Plaza CDD Back Office 223
MP 501SPF 12006 100 Civic Plaza PD *Shelved 0
MP 3555SPDF 13091 100 Civic Plaza City Clerk Records Room 1335 MP 3555SPDF 13092 100 Civic Plaza Public Works 181
MP 3555SPDF 13093 7600 Amador Valley Blvd Senior Center 7546 IM C6000 13094 100 Civic Plaza Planning Center 1500 6789 Ricoh IM 550F 13504 6361 Clark Ave Police Services 0
Ricoh IM 550F 13505 6361 Clark Ave *Shelved 0
IM C6000 13515 100 Civic Plaza Police Admin 2954 5042
IM 8000 14037 100 Civic Plaza MAIN COPY ROOM 278
MP C4503 9253 100 Civic Plaza Finance Admin 563 1050
IM C3000 14517 11600 Shannon Ave Shannon Center 1491 980 MP 6002sp 9255 100 Civic Plaza Police Admin 5380
Equipment recommended to be replaced in Blue Totals: 25,833 15,911 Equipment recommended to be retired in Red
207

12 Existing Copier Contract: Copier Service & Supply Agreement: 2,486.04$ (avg cost/month) (Monthly Base Payment)
(Includes 420,000 B/W & 102,000 Color Semi-Annually)
Current Combined Printer and Copier Contract Spend: 3,170.46$ (avg cost/month) 38,045.52$ (avg annual spend)
Combined Printer and Copier Average Monthly Volume: Black: 31,293 Color: 22,909
208

13 Revised Equipment ID # Location Avg Blk / Mo. Avg Clr / Mo.

CP3505 4772 2nd floor. Marsha's Office
HP E45028dn Replace 5117 Public Works? 177 465
HP LJ M451DW 6897 Corporation Yard 0 0
HP E45028dn Replace 7919 Accounting 2nd Floor 47 223
M601dn 7997 CDD 181
HP E42540f Replace 12005 CDD Back Office 223
HP E47528f Replace 9056 PD Evidence Office 24 194
M712DN 9057 Public Works (Uses 11x17) 0
Pro 100 M175NW 9068 Senior Center *Unplugged
HP E45028dn Replace 9071 HR Manager 25 38
HP E40040dn Replace 9073 Police Chief 0
HP X55745dn Replace 9884 Police front window 0 0
M604DN 10370 Aquatic Center 103
M604DN 10371 Aquatic Center 39
HP E47528dn Replace 10377 Aquatic Center Ticket 936 922 HP X55745dn Replace 10477 PCS ADMIN 595 2192
HP E47528f Replace 12007 Graphic Design 501 1446
SP C262SF 12009 Public Works
HP E47528f Replace 12010 HR-2nd floor 16 18
HP E42540f Replace 12011 Inspector Trailer 363
SP 377SFNwX 12012 Shelved
HP E42540f Replace 12013 Crime Prevention 40
SP 377SFNwX 12014 PD - EOC Area 0
SP 377SFNwX 12015 Senior Center *Back Up 0
HP E40040dn Replace 12016 City Manager 99
SP 377SFNwX 12017 Senior Center Class B
SP C360SFNw 12162 Heritage Center 25 46
SP C360SFNw 12469 1st Floor, SW corner 3146 2104
Lexmark C2326 14761 Senior Center 22 7
Lexmark C2326 14762 PD 26 26
IM C4510 Replace 10241 Aquatic Center *11x17 1231 1128
IM 5000 Replace 12003 Corporation Yard 2215
MP 501SPF 12006 PD *Shelved
MP 3555SPDF 13091 City Clerk Records Room 1335
MP 3555SPDF 13092 Public Works 181
MP 3555SPDF 13093 Senior Center 7546
IM C6000 13094 Planning Center 1500 6789
Ricoh IM 550F 13504 Police Services 0
Ricoh IM 550F 13505 *Back Up
IM C6000 13515 Police Admin 2954 5042
IM 8000 14037 MAIN COPY ROOM 278
IM C4510 Replace 9253 Finance Admin 563 1050
IM C3000 14517 Shannon Center 1491 980
IM C6010 Replace 9255 Police Admin 5380
Totals: 31,262 22,670
18 New Devices
209

14 New Total Fleet Average Usage / Costs B/W per Month: 31,262 Color per Month: 22,670
New B/W Cost per Page: $0.0087
New Color Cost per Page: $0.0595
New B/W Cost per Month: $271.98
New Color Cost per Month: $1,348.87
Total Annual Service Spend: $19,450.13
Annual Service Savings: $18,595.39
Replacement Hardware Costs: 60 Month Lease Option: 1,125.00$ (per Month) Annual Lease Spend: 13,500.00$
Total Annual Savings if Leased: $5,095.39
Purchase Option: 47,495.00$
Amortized 5 Year Cost: 9,499.00$
Amortized Annual Savings if Purchased: $9,096.39
(each of the next 5 years)
210

15 Insurance Confirmation
Shamrock Confirms our ability to meet the City’s Standard Consulting Agreement and insurance requirements. Shamrock has no exceptions to the Agreement and insurance requirements.

References

The City of Dublin has first-hand knowledge and experience of Shamrock’s service capabilities gained over the course of our decade-plus long partnership. We have also provided below additional references of similar customers.

Contra Costa County
Cynthia Shehorn
CPPB - Asset Management – Lead
925-957-2495
[email protected]
Project details: 400+ copiers/627 printers/PaperCut (Secure Print)/Managed Print Services/Toner Bundle

California Natural Resources Association
Angel Romero, Jr.

Chief of IT Governance and Enterprise Project Management 916-717-3124
[email protected]
Project details: 100+ MFPs/PaperCut (Secure Print)/Managed Print Services/Xmedius Cloud Fax/Digital Store Front

City of Woodland
Elle Murphy
Budget/Training/Facilities
530-661-7832
[email protected]
Project details: 23 Copiers/50+ Printers/Managed Print Services/Wide Format Services/toner Bundle

Appendix A

See below for proposed device configurations.

211
Ricoh Online System Configurator Tool
Choose a Model• Select Options • Save, Print or Email Created By: Aquatic Center
Your Configured RICOH IM C4510
*Note: The image is a photo realistic illustration of your selected configuration.

DIMENSIONS
WIDTH

23.10in
(587mm)
DEPTH

27.60in
(701mm)
HEIGHT

47.60in
(1,209mm)
Actual dimensions may vary. These are approximate only.

POWER CONSUMPTION (MAIN UNIT)
120V-127V, 60Hz
Additional power requirements may apply.

Please read each option's description copy to see if additional power sources are needed.

Your Chosen Options
IM C4510
Paper Feed Unit PB3320
PostScript3 Unit Type M52
Fax Option Type M52
Print Cartridge Black IM C6010
Print Cartridge Yellow IM C6010
Print Cartridge Magenta IM
C6010
Print Cartridge Cyan IM C6010
Waste Toner Bottle IM C6000
212
Ricoh Online System Configurator Tool
Choose a Model• Select Options • Save, Print or Email Created By: Corporation Yard
Your Configured RICOH IM 5000
*Note: The image is a photo realistic illustration of your selected configuration.

DIMENSIONS
WIDTH

23.10in
(587mm)
DEPTH

26.70in
(678mm)
HEIGHT

47.90in
(1,217mm)
Actual dimensions may vary. These are approximate only.

POWER CONSUMPTION (MAIN UNIT)
120V-127V, 60Hz
Additional power requirements may apply.

Please read each option's description copy to see if additional power sources are needed.

Your Chosen Options
IM 5000
Cabinet Type F
PostScript3 Unit Type M45
Fax Option Type M45
Print Cartridge MP 6054
Waste Toner Bottle IM 6000
213
Ricoh Online System Configurator Tool
Choose a Model• Select Options • Save, Print or Email Created By: Finance Admin
Your Configured RICOH IM C4510
*Note: The image is a photo realistic illustration of your selected configuration.

DIMENSIONS
WIDTH

45.70in
(1,161mm)
DEPTH

27.60in
(701mm)
HEIGHT

47.60in
(1,209mm)
Actual dimensions may vary. These are approximate only.

POWER CONSUMPTION (MAIN UNIT)
120V-127V, 60Hz
Additional power requirements may apply.

Please read each option's description copy to see if additional power sources are needed.

Your Chosen Options
IM C4510
Paper Feed Unit PB3320
Finisher SR3320 (1,000 sheet)
Bridge Unit BU3100
Punch Unit PU3080 NA
PostScript3 Unit Type M52
Fax Option Type M52
Print Cartridge Black IM C6010
Print Cartridge Yellow IM C6010
Print Cartridge Magenta IM
C6010
Print Cartridge Cyan IM C6010
Waste Toner Bottle IM C6000
214
Ricoh Online System Configurator Tool
Choose a Model• Select Options • Save, Print or Email Created By: Police Admin
Your Configured RICOH IM C6010
*Note: The image is a photo realistic illustration of your selected configuration.

DIMENSIONS
WIDTH

45.70in
(1,161mm)
DEPTH

27.60in
(701mm)
HEIGHT

47.60in
(1,209mm)
Actual dimensions may vary. These are approximate only.

POWER CONSUMPTION (MAIN UNIT)
120V-127V, 60Hz
Additional power requirements may apply.

Please read each option's description copy to see if additional power sources are needed.

Your Chosen Options
IM C6010
Paper Feed Unit PB3320
Finisher SR3320 (1,000 sheet)
Bridge Unit BU3100
PostScript3 Unit Type M52
Print Cartridge Black IM C6010
Print Cartridge Yellow IM C6010
Print Cartridge Magenta IM
C6010
Print Cartridge Cyan IM C6010
Waste Toner Bottle IM C6000
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STAFF REPORT

CITY COUNCIL

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Dublin City CouncilFebruary 20, 2024

Dublin City Council
February 20, 2024