Agenda packet — Dublin City Council, October 15, 2024 (part 1 of 2)

October 15, 2024 Dublin City Council Regular Meeting Agenda 1

COUNCILMEMBERS City Council Chamber
Michael McCorriston, Mayor Dublin Civic Center
Dr. Sherry Hu, Vice Mayor 100 Civic Plaza
Jean Josey, Councilmember Dublin, CA 94568
Kashef Qaadri, Councilmember www.dublin.ca.gov
Janine Thalblum, Councilmember

Regular Meeting of the

DUBLIN CITY COUNCIL

Tuesday, October 15, 2024 Location: City Council Chamber 100 Civic Plaza
Dublin, CA 94568

CLOSED SESSION 6:30 PM
REGULAR MEETING 7:00 PM

Additional Meeting Procedures

This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City’s website at: https://dublin.ca.gov/ccmeetings

For the convenience of the City and as a courtesy to the public, members of the public who wish to offer comments electronically have the option of giving public comment via Zoom, subject to the following procedures:

□ Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, October 15, 2024. Upon submission, you will receive Zoom link information from the City Clerk.

Speakers slips will be accepted until the staff presentation ends, or until the public comment period on non-agenda items is closed.

□ Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform.

□ When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom.
1 October 15, 2024 Dublin City Council Regular Meeting Agenda 2

□ Technical difficulties may occur that make the option unavailable, and, in such event, the meeting will continue despite the inability to provide the option.

CLOSED SESSION 6:30 PM

I. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager

REGULAR MEETING 7:00 PM

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

2. REPORT ON CLOSED SESSION

3. PRESENTATIONS AND PROCLAMATIONS

3.1 Presentation of the World Polio Day Proclamation
The City Council will present the World Polio Day proclamation.

STAFF RECOMMENDATION:

Present the Proclamation.

Staff Report
Attachment 1 - World Polio Day Proclamation

3.2 Presentation of the Hindu American Awareness and Appreciation Month Proclamation
The City Council will present the Hindu American Awareness and Appreciation Month proclamation.

STAFF RECOMMENDATION:

Present the Proclamation.

Staff Report
Attachment 1 - Hindu American Awareness and Appreciation Month Proclamation

3.3 Presentation of the Diwali Proclamation
The City Council will present the Diwali proclamation.

STAFF RECOMMENDATION:

Present the Proclamation.

Staff Report
Attachment 1 - Diwali Proclamation

3.4 Recognition of Outgoing Dublin Chief of Police Nate Schmidt The City Council will make a presentation to outgoing Dublin Chief of Police Nate Schmidt, in appreciation of his dedicated service to the City of Dublin and Alameda County.
2 October 15, 2024 Dublin City Council Regular Meeting Agenda 3

STAFF RECOMMENDATION:

Make the presentation.

Staff Report

4. PUBLIC COMMENT
At this time, the public is permitted to address the City Council on non-agendized items.

Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).

5. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.

5.1 Approval of the October 1, 2024 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the October 1, 2024 Regular City Council Meeting.

STAFF RECOMMENDATION:

Approve the minutes of the October 1, 2024 Regular City Council Meeting.

Staff Report
Attachment 1 - October 1, 2024 Regular City Council Meeting Minutes

5.2 Purchase and Sale Agreement with Kathy L. Beltran for Right-of-Way, Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School Project, CIP No. ST0119
The City Council will consider approving a Purchase and Sale Agreement with Kathy L.

Beltran for 4,662 square feet of right-of-way, 286 square feet of public service easement for utilities, and 4,608 square feet of temporary construction easement for the Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School project, CIP No.

ST0119.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Purchase and Sale Agreement and Joint Escrow Instructions with Kathy L. Beltran for the Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School Project, CIP No. ST0119.

Staff Report
3 October 15, 2024 Dublin City Council Regular Meeting Agenda 4

Attachment 1 - Resolution Approving the Purchase and Sale Agreement and Joint Escrow Instructions with Kathy L. Beltran for the Tassajara Road Improvements - North Dublin Ranch Drive to Quarry Lane School Project, CIP No. ST0119 Attachment 2 - Exhibit A to the Resolution - Purchase and Sale Agreement and Joint Escrow Instructions
Attachment 3 - CIP No. ST0119

5.3 Agreement with The Sourcing Group for Apparel Purchasing Services The City Council will consider approving an agreement for apparel purchasing services with The Sourcing Group.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Agreement with The Sourcing Group for Apparel Purchasing Services.

Staff Report
Attachment 1 - Resolution Approving the Agreement with The Sourcing Group for Apparel Purchasing Services
Attachment 2 - Exhibit A to the Resolution - Agreement with The Sourcing Group for Apparel Purchasing Services
Attachment 3 - RFP for Apparel Services

5.4 Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from September 1, 2024 - September 30, 2024, totaling $11,108,995.91.

STAFF RECOMMENDATION:

Receive the report.

Staff Report
Attachment 1 - Payment Issuance Report for September 2024

5.5 Annual Street Resurfacing (2024 Slurry Seal) Project, CIP No. ST0117 – Contract Change Order Authorization for Hacienda Drive
The City Council will consider increasing the contract change order authority of the City Manager for the Annual Street Resurfacing (2024 Slurry Seal) Project, CIP No. ST0117, to enable a change order to the contract with American Asphalt Repair & Resurfacing Co. to resurface and restripe Hacienda Drive from Dublin Boulevard to the I-580 on- and off- ramps.

STAFF RECOMMENDATION:

Adopt the Resolution Authorizing the City Manager to Approve Contract Change Orders with American Asphalt Repair & Resurfacing Co., Inc. for Hacienda Drive for the Annual Street Resurfacing (2024 Slurry Seal) Project, CIP No. ST0117.

Staff Report
Attachment 1 - Resolution Authorizing the City Manager to Approve Contract Change Orders with American Asphalt Repair & Resurfacing Co., Inc. for Hacienda Drive for the Annual Street Resurfacing (2024 Slurry Seal) Project, CIP No. ST0117 4 October 15, 2024 Dublin City Council Regular Meeting Agenda 5

Attachment 2 - Resolution No. 28-24 - Approving the Plans and Specifications and Awarding a Contract to American Asphalt Repair & Resurfacing co., Inc. for Annual Street Resurfacing (2024 Slurry Seal) Project, CIP NO. ST0117
Attachment 3 - CIP No. ST0117

5.6 Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117 – Acceptance of Work
The City Council will consider the acceptance of the Annual Street Resurfacing (July 2023 Slurry Seal) Project. The project included localized repair of failed asphalt concrete pavement, slurry seal, and pavement delineation on 46 street segments.

STAFF RECOMMENDATION:

Adopt the Resolution Accepting the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117.

Staff Report
Attachment 1 - Resolution Accepting the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117
Attachment 2 - July 2023 Slurry Seal, Project Location Map Attachment 3 - CIP No. ST0117

5.7 Approval of a Plan of Finance Including the Issuance of Revenue Bonds by the California Municipal Finance Authority for the Regional Street Senior Affordable Housing Project
Eden Housing, Inc. requested that the California Municipal Finance Authority (CMFA) serve as the municipal issuer of bonds in an amount not to exceed $50,000,000 of tax- exempt revenue bonds. The bond proceeds will be used to finance the acquisition, construction, development, and equipping of a 113-unit multifamily rental housing facility known as the Regional Street Senior Affordable Housing Project. The project will be owned and operated by Eden Housing or their controlled affiliate and located at 6541- 6543 Regional Street. The City Council is being asked to adopt a resolution to approve the financing of the Project by the CMFA.

STAFF RECOMMENDATION:

Adopt the Resolution Approving a Plan of Finance Including the Issuance of Revenue Bonds by the California Municipal Finance Authority for the Purpose of Financing and Refinancing the Acquisition and Construction of a Multifamily Rental Housing Development Known as Regional Street Senior Affordable Housing Project at 6541-6543 Regional Street.

Staff Report
Attachment 1 - Resolution Approving a Plan of Finance Including the Issuance of Revenue Bonds by the California Municipal Finance Authority for the Purpose of Financing and Refinancing the Acquisition and Construction of a Multifamily Rental Housing Development Known as Regional Street Senior Affordable Housing Project at 6541-6543 Regional Street. Affordable Housing
Item 5.7 - SB343

5 October 15, 2024 Dublin City Council Regular Meeting Agenda 6

5.8 Establishment of a Standing Finance and Investment Committee of the City Council The City Council will consider a resolution establishing a standing Finance and Investment Committee consisting of two Councilmembers appointed by the Mayor. The Committee will be responsible for reviewing and making recommendations to the City Council on financial matters including the City’s investment policy and strategy.

STAFF RECOMMENDATION:

Adopt the Resolution Establishing a Standing Finance and Investment Committee.

Staff Report
Attachment 1 - Resolution Establishing a Standing Finance and Investment Committee

5.9 Agreement with Flock Group Inc. for Automated License Plate Readers and Situational Awareness Camera Technology
The City Council will consider approving the agreement with Flock Group Inc. for the replacement of current Automated License Plate Readers (ALPR) and situational awareness camera (Sitcam) technology. The agreement includes the procurement and installation of 22 ALPR Flock cameras and 60 Flock Sitcams to cover the identified locations.

STAFF RECOMMENDATION:

Adopt the Resolution Approving a Contract Services Agreement with Flock Group Inc. for Automated License Plate Readers and Situational Awareness Camera Technology.

Staff Report
Attachment 1 - Resolution Approving a Contract Services Agreement with Flock Group Inc. Inc. for Automated License Plate Readers and Situational Awareness Camera Technology
Attachment 2 - Contract Services Agreement Between the City of Dublin and Flock Group Inc.

6. PUBLIC HEARING – None.

7. UNFINISHED BUSINESS

7.1 Dublin Centre Community Facilities District Formation The City Council will receive a presentation from the applicant and provide feedback and direction regarding a proposed Community Facilities District (CFD) at the Dublin Centre project location and consider various actions to initiate proceedings to form the CFD.

STAFF RECOMMENDATION:

Receive the presentation and adopt the following: 1) Resolution Declaring Intention to Form a Community Facilities District and Levy Special Taxes in City of Dublin Community Facilities District No. 2024-1 (Dublin Centre) to Finance Certain Public Services and the Acquisition and Construction of Certain Public Facilities in and for Such Community Facilities District; and 2) Resolution Declaring Intention to Incur Bonded Indebtedness to Finance the Acquisition and Construction of Certain Public Facilities in and for City of Dublin Community Facilities District No. 2024-1 (Dublin Centre).

Staff Report
6 October 15, 2024 Dublin City Council Regular Meeting Agenda 7

Attachment 1 - Resolution Declaring Intention to Form a Community Facilities District and Levy Special Taxes in City of Dublin Community Facilities District No. 2024-1 (Dublin Centre), with Exhibits B and C
Attachment 2 - Exhibit A to the Resolution - Rate and Method of Apportionment Attachment 3 - Resolution Declaring Intention to Incur Bonded Indebtedness to Finance the Acquisition and Construction of Certain Public Facilities in and for City of Dublin Community Facilities District
Attachment 4 - Proposed Boundaries of City of Dublin Community Facilities District No. 2024-1 (Dublin Centre)
Item 7.1 - PowerPoint Presentation

8. NEW BUSINESS – None.

9. CITY MANAGER AND CITY COUNCIL REPORTS

Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234).

10. ADJOURNMENT

This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility.

Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings.

Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion.
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Agenda Item 3.1
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Presentation of the World Polio Day Proclamation Prepared by: Marissa Clevenger, Administrative Technician EXECUTIVE SUMMARY:

The City Council will present the World Polio Day proclamation.

STAFF RECOMMENDATION:

Present the Proclamation.

FINANCIAL IMPACT:

None.

DESCRIPTION:

Polio is a highly infectious disease that spreads from person to person, typically through contaminated water. It commonly affects children under the age of 5 and can attack the nervous system and lead to paralysis. The eradication of polio is one of Rotary International’s longest standing and most significant efforts. Those efforts are providing much needed operational support, medical staff, laboratory equipment, and educational materials for health workers and parents.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.
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ATTACHMENTS:
1) World Polio Day Proclamation
9 Attachment 1

A PROCLAMATION OF THE

CITY OF DUBLIN, CALIFORNIA
“World Polio Day”
WHEREAS, Poliomyelitis, also known as poliovirus or polio , is a highly infectious disease that is spread person to person, typically through contaminated water; and
WHEREAS, polio commonly affects children under the age of 5 and can attack the nervous system and lead to paralysis; and WHEREAS, there is no cure, but polio is preventable with a vaccine which has been administered to nearly 3 billion children in 122 countries and polio cases have dropped by 99.9% since 1988 when Rotary International helped establish the Global Polio Eradication Initiative; and
WHEREAS, Rotary is a global network of 1. 4 million neighbors, friends, leaders, and problem -solvers who see a world where people unite and take action to create lasting change – across the globe, in our communities, and in ourselves; and WHEREAS, the eradication of polio is one of Rotary’s longest standing and most significant efforts; and WHEREAS, these efforts are providing much needed operational support, medical staff, laboratory equipment, and educational materials for health workers and parents.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby proclaim October 24, 2024, as “World Polio Day” in the City of Dublin and encourages all residents to join Rotary International in the mission to End Polio Now.

DATED: October 15, 2024

Mayor Michael McCorriston Vice Mayor Sherry Hu
_______ __________________
Councilmember Jean Josey Councilmember Kashef Qaadri Councilmember Janine Thalblum 10 STAFF REPORT

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Agenda Item 3.2
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Presentation of the Hindu American Awareness and Appreciation Month Proclamation
Prepared by: Marissa Clevenger, Administrative Technician EXECUTIVE SUMMARY:

The City Council will present the Hindu American Awareness and Appreciation Month proclamation.

STAFF RECOMMENDATION:

Present the Proclamation.

FINANCIAL IMPACT:

None.

DESCRIPTION:

Hindu American Awareness and Appreciation Month is celebrated annually in the month of October. October is significant because it is the birth month of Mahatma Gandhi and is often when major Hindu holidays such as Navaratri and Diwali are celebrated. Hindu American Awareness and Appreciation Month is a global movement highlighting Hinduism as a tradition and celebrating the contributions Hinduism has made to society.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.
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ATTACHMENTS:
1) Hindu American Awareness and Appreciation Month Proclamation 12 Attachment 1

A PROCLAMATION OF THE

CITY OF DUBLIN, CALIFORNIA
“Hindu American Awareness and Appreciation Month”
WHEREAS, the City of Dublin, along with the nation, has been shaped by the extraordinary cultural and ethnic linguistic and religious diversity of its residents; and
WHEREAS, there are an estimated 1 billion Hindus worldwide, and approximately 4 million Hindu Americans live across the country; and
WHEREAS, Hindu Americans in the City of Dublin represent diverse ethnic backgrounds, including individuals of Indian, Pakistani, Bangladeshi, Malaysian, Indonesian, Afghan, Nepali, Bhutanese, Sri Lankan, Fijian, Caribbean, and European descent; and WHEREAS, the City of Dublin has benefited from its connection with Hindu Americans, especially through the Vedanta philosophy, Ayurvedic medicine, classical Indian art, dance, music, meditation, yoga, literature, and community service; and WHEREAS, the year 2024 marks the 131st anniversary of Hinduism being officially introduced to the United States by Swami Vivekananda at the 1893 World’sParliament of Religions in Chicago, IL, and the 124th anniversary of when he founded the Vedanta Society in San Francisco, California in 1900; and
WHEREAS, Hindu Americans promote the ideals of tolerance, pluralism, and religious freedom, and respect the diversity of all faiths, and the Vedas, the 5,000-year-old texts of Hindu Americans, provide the basis for these core principles: “Truth is one, the wise call it by many names” (Ekam sat vipra bahudha vadanti); and WHEREAS, our diversity is one of our greatest strengths, and the City of Dublin joins with all those around the world celebrating Hindu Americans.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby proclaim October 2024 as “Hindu American Awareness and Appreciation Month” in the City of Dublin.

DATED: October 15, 2024

Mayor Michael McCorriston Vice Mayor Sherry Hu
_______ __________________
Councilmember Jean Josey Councilmember Kashef Qaadri Councilmember Janine Thalblum 13 STAFF REPORT

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Agenda Item 3.3
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Presentation of the Diwali Proclamation
Prepared by: Marissa Clevenger, Administrative Technician EXECUTIVE SUMMARY:

The City Council will present the Diwali proclamation.

STAFF RECOMMENDATION:

Present the Proclamation.

FINANCIAL IMPACT:

None.

DESCRIPTION:

October 31, 2024 will mark the annual occurrence of Diwali, a festival of lights celebrated in autumn of each year by Hindus, Sikhs, Jains, Buddhist, and others around the world. Diwali is celebrated by lighting the Diya, or oil lamp, which symbolizes dispelling darkness and bringing light into life with traditional offerings, rituals, and festivals. Diwali includes many traditions such as gathering with friends and family for community prayer, exchanging gifts, setting off fireworks, and decorating houses with colorful rangolis (decorative works of art created on the ground).

Diwali is also the Hindu New Year, and it is celebrated on the last day of the last month in the lunar calendar.

STRATEGIC PLAN INITIATIVE:

None.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Diwali Proclamation
15 Attachment 1

A PROCLAMATION OF THE

CITY OF DUBLIN, CALIFORNIA
“Diwali – October 31, 2024”
WHEREAS, the City of Dublin, along with the nation, has been influenced by the extraordinary cultural, ethnic, linguistic, and religious diversity of its residents; and
WHEREAS, Diwali is celebrated in autumn of each year by Hindus, Sikhs, Jains, Buddhist, and others throughout the Bay Area and the World; and
WHEREAS, Diwali is a festival of lights which is celebrated by lighting the Diya, or oil lamp, which symbolizes dispelling darkness and bringing light into life with traditional offerings, rituals, and festivals; and WHEREAS, Diwali is also the beginning of the Hindu New Year, and it is celebrated on the last day of the last month in the lunar calendar; and
WHEREAS, for Hindus, Diwali is a celebration of good triumphing over evil, and light prevailing over darkness; and WHEREAS, Hindu Americans in the City of Dublin represent diverse ethnic backgrounds, including individuals of Indian, Pakistani, Bangladeshi, Malaysian, Indonesian, Afghan, Nepali, Bhutanese, Sri Lankan, Fijian, Caribbean, and European descent; and
WHEREAS, our diversity is one of our greatest strengths, and Dublin joins with all those around the world celebrating Diwali.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby proclaims October 31, 2024, as “Diwali” in the City of Dublin and encourages residents to recognize the contributions of all Hindu, Sikhs, Jains, and Buddhists in all aspects of our vibrant economy and civic society.

DATED: October 15, 2024

Mayor Michael McCorriston Vice Mayor Sherry Hu
_______ __________________
Councilmember Jean Josey Councilmember Kashef Qaadri Councilmember Janine Thalblum 16 STAFF REPORT

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Agenda Item 3.4
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Recognition of Outgoing Dublin Chief of Police Nate Schmidt Prepared by: Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:

The City Council will make a presentation to outgoing Dublin Chief of Police Nate Schmidt, in appreciation of his dedicated service to the City of Dublin and Alameda County.

STAFF RECOMMENDATION:

Make the presentation.

FINANCIAL IMPACT:

None.

DESCRIPTION:

Chief Schmidt has 25 years of experience in law enforcement, nearly 18 of which were spent working in Dublin. He began his career with the Alameda County Sheriff’s Office in September 1999. As a Deputy, he worked at the Santa Rita Jail in Dublin, and at Dublin Police Services as a Patrol Officer and later as a Detective. In December 2006, he was promoted to the rank of Sergeant and continued at Dublin Police Services as a Patrol Supervisor and Detective Sergeant.

After being promoted to the rank of Lieutenant in December 2011, he worked at the Glenn E. Dyer Jail in Oakland, and at the Eden Township Station before returning to Dublin Police Services. He was promoted to the rank of Captain in September 2016 and worked for a short time at the Santa Rita Jail before returning to Dublin Police.

In January 2023, Chief Schmidt was promoted to the rank of Commander and was assigned to the Law Enforcement Services Division. He was then appointed as the City’s Police Chief effective March 19, 2023.
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STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

None.
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Agenda Item 5.1
EXECUTIVE SUMMARY:

The City Council will consider approval of the minutes of the October 1, 2024 Regular City Council Meeting.

STAFF RECOMMENDATION:

Approve the minutes of the October 1, 2024 Regular City Council Meeting.

FINANCIAL IMPACT:

None.

DESCRIPTION:

The City Council will consider approval of the minutes of the October 1, 2024 Regular City Council Meeting.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) October 1, 2024 Regular City Council Meeting Minutes DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Approval of October 1, 2024 Regular City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk
19 MINUTES OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
Regular Meeting: October 1, 2024

DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
October 1, 2024
The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City’s website at:https://dublin.ca.gov/ccmeetings
Pursuant to Government Code §54953(b), this meeting included the following teleconference location:
 Vice Mayor Hu attended the Regular Meeting via teleconference from The Westin Dallas Stonebriar Golf Resort & Spa – Lobby, 1549 Legacy Drive, Frisco, TX 75034.

All votes during the remote session were conducted by a roll call vote.

REGULAR MEETING 7:00 PM
A Regular Meeting of the Dublin City Council was held on Tuesday, October 1, 2024, in the City Council Chamber. The meeting was called to order at 7:00 PM, by Mayor McCorriston. 1) CALL TO ORDER
Attendee Name Status
Michael McCorriston, Mayor Present
Dr. Sherry Hu, Vice Mayor Present – via Zoom
Jean Josey, Councilmember Present
Kashef Qaadri, Councilmember Present
Janine Thalblum, Councilmember Present
2) PLEDGE OF ALLEGIANCE
Mayor McCorriston reported Vice Mayor Hu was participating remotely via teleconference, that pursuant to Government Code §54953(b), her meeting location was posted on the agenda and the agenda was posted at the teleconference location 72 hours before the meeting, and all votes during the teleconference session would be conducted by roll call vote.

Attachment 1
20 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
October 1, 2024
3) PRESENTATIONS AND PROCLAMATIONS

3.1) Presentation of the Domestic Violence Awareness and Prevention Month Proclamation
The City Council presented the Domestic Violence Awareness and Prevention Month proclamation.

3.2) Presentation to Retiring City Manager Linda Smith
City Staff and the City Council made a presentation to retiring City Manager Linda Smith in appreciation of her dedicated service to the City.
4) PUBLIC COMMENT
Brent Songey provided public comment.
5) CONSENT CALENDAR

5.1) Approved the September 17, 2024 Regular City Council Meeting Minutes.

5.2) Adopted Resolution No. 108-24 titled, “Approving an Amended and Restated Agreement with HF&H Consultants, LLC.”

5.3) Adopted Resolution No. 109-24 titled, “Approving Agreements for On-Call Electrical, Traffic Signal, Traffic Signal Communication, Streetlight Support, and Emergency Repair Services with Bear Electrical Solutions, LLC and DC Electric Group.”

5.4) Adopted Resolution No. 110-24 titled, “Approving the Purchase and Sale Agreement and Joint Escrow Instructions with East Bay Regional Park District for the Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School Project, CIP No. ST0119.”

5.5) Received notification of the City Engineer’s receipt of the Final Map for review for Tract 8452, PA-3 The DC (Dublin Centre).

5.6) Waived the second reading and adopted Ordinance No. 11-24 titled, “Amending the Zoning Map and Approving a Planned Development Zoning District with a Stage 1 and Stage 2 Development Plan for the Hexcel Redevelopment Project.”

5.7) Waived the second reading and adopted Ordinance No. 12-24 titled, “Amending Chapter 2.24.020 of the Dublin Municipal Code Relating to the City’s Conflict of Interest Code.”

5.8) Adopted Resolution No. 111-24 titled, “Approving the Economic Development Strategy.”
21 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
October 1, 2024

5.9) Adopted Resolution No. 112-24 titled, “Authorizing the Filing of an Application for Alameda County Transportation Commission Administered Funding for the Fiber Optic Cable Installation on Dublin Boulevard Project and Committing Any Necessary Matching Funds and Stating Assurances to Complete the Project;” Resolution No. 113-24 titled, “Authorizing the Filing of an Application for Alameda County Transportation Commission Administered Funding for the San Ramon Road and Amador Valley Boulevard Intersection Improvements Project and Committing Any Necessary Matching Funds and Stating Assurances to Complete the Project;” and Resolution No. 114-24 titled, “Authorizing the Filing of an Application for Alameda County Transportation Commission Administered Funding for the Village Parkway and Amador Valley Boulevard Intersection Improvements Project and Committing Any Necessary Matching Funds and Stating Assurances to Complete the Project.” On a motion by Councilmember Josey, seconded by Councilmember Thalblum, and by unanimous roll call vote, the City Council adopted the Consent Calendar items.

RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: Janine Thalblum, Councilmember
AYES: McCorriston, Josey, Hu, Qaadri, Thalblum
6) PUBLIC HEARING

6.1) Dublin Commons (PLPA-2024-00047) - Postponement
The Public Hearing was postponed and continued to a date uncertain. 7) UNFINISHED BUSINESS – None.
8) NEW BUSINESS

8.1) Overview of the Metropolitan Transportation Commission’s Transit Oriented Communities Policy
The City Council received an overview of the Metropolitan Transportation Commission’s Transit Oriented Communities Policy.

The City Council asked clarifying questions and provided feedback. 22 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
October 1, 2024
9) CITY MANAGER AND CITY COUNCIL REPORTS
The City Council and Staff provided brief information-only reports, including committee reports and reports related to meetings attended at City expense (AB1234). 10) ADJOURNMENT
Mayor McCorriston adjourned the meeting at 8:32 PM.

Mayor
ATTEST:

City Clerk
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Agenda Item 5.2
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Purchase and Sale Agreement with Kathy L. Beltran for Right-of-Way, Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School Project, CIP No. ST0119
Prepared by: Laurie Sucgang, City Engineer
EXECUTIVE SUMMARY:

The City Council will consider approving a Purchase and Sale Agreement with Kathy L. Beltran for 4,662 square feet of right-of-way, 286 square feet of public service easement for utilities, and 4,608 square feet of temporary construction easement for the Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School project, CIP No. ST0119.

STAFF RECOMMENDATION:

FINANCIAL IMPACT:

The purchase price for the right-of-way, public service easement, and temporary construction easement is $80,301. There are sufficient funds available in the approved 2024-2029 Capital Improvement Program (CIP) budget for the Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School project, CIP No. ST0119.

DESCRIPTION:

On April 21, 2020, the City Council approved Resolution No. 31-20 adopting an amendment to the General Plan and Eastern Dublin Specific Plan changing a segment of Tassajara Road from North Dublin Ranch Drive to the northern City limit with Contra Costa County to a four-lane arterial roadway. Soon thereafter, Staff and consultants proceeded with the design phase to improve Tassajara Road from North Dublin Ranch Drive to Quarry Lane School to a four-lane arterial 24

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standard with bike lanes, sidewalks, landscaped median, stormwater treatment areas, street lighting, and other associated street improvements.

The construction of the project requires the acquisition of right-of-way along the west side of the roadway. A strip of land, utility easement, and a temporary construction easement over the property owned by Kathy L. Beltran, Assessor’s Parcel Number 986-0003-001-02, is required. The fee acquisition area is a strip of land along Tassajara Road, consisting of approximately 4,662 square feet. A rectangular area of 286 square feet is necessary for utilities, namely Pacific, Gas and Electric Company, to relocate electrical facilities. Additionally, the City will require a temporary construction easement consisting of approximately 4,608 square feet.

The property owner approved the conveyance and sale of the property, utility easement, and temporary construction easement, as proposed in the Purchase and Sale Agreement on September 12, 2024. Upon acquisition of all necessary rights-of-way, utility easement, and temporary construction easements from all properties along Tassajara Road within the project limits, the project design can be completed and advertised for construction, which is anticipated to begin in summer 2025.

The Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School Project, CIP No. ST0119, requires right-of-way acquisition from three properties. If approved by the City Council, this will be the second approved purchase and sale agreement for the project. On October 1, 2024, the City Council adopted Resolution No. 110-24, approving a purchase and sale agreement with East Bay Regional Park District. For the third property, on August 20, 2024, the City Council adopted Resolution No. 95-24, a resolution of public interest and necessity to acquire real property at 5856 Tassajara Road (Roshan and Mayar property). Subsequently the City filed an eminent domain lawsuit regarding that property.

Environmental Review
On March 3, 2020, the City Council approved a CEQA Addendum to the Initial Study/Mitigated Negative Declaration (Resolution No. 17-20), which was previously adopted in 2004. The Addendum addressed the programmatic change in the number of ultimate travel lanes from six lanes to four lanes for a portion of Tassajara Road, including the subject segment from North Dublin Ranch Drive to Quarry Lane School. The right-of-way necessary to construct this segment is also addressed in the approved Addendum.

STRATEGIC PLAN INITIATIVE:

Strategy 5: Long-Term Infrastructure and Sustainability Investments Objective B: Focus on major street improvements to assist in improving safety and traffic movement, including Village Parkway, Tassajara Road, and the Dublin Boulevard extension.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.
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ATTACHMENTS:
1) Resolution Approving the Purchase and Sale Agreement and Joint Escrow Instructions with Kathy L. Beltran for the Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School Project, CIP No. ST0119
2) Exhibit A to Resolution – Purchase and Sale Agreement and Joint Escrow Instructions 3) CIP No. ST0119
26 Attachment 1
Reso. No. XX-24, Item X.X, Adopted 10/15/2024 Page 1 of 2 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS WITH KATHY L. BELTRAN FOR THE TASSAJARA ROAD IMPROVEMENTS – NORTH DUBLIN RANCH DRIVE TO QUARRY LANE SCHOOL PROJECT, CIP NO. ST0119
WHEREAS, Kathy L. Beltran is the owner of real property on Tassajara Road, Assessor’s Parcel Number 986-0003-001-02; and
WHEREAS, in order to construct the Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School Project, CIP No. ST0119 (Project), the City of Dublin requires the acquisition of a portion of the property; and
WHEREAS, the City prepared a Purchase and Sale Agreement and Joint Escrow Instructions, attached hereto as Exhibit A; and
WHEREAS, the property owner signed the Purchase and Sale Agreement and Joint Escrow Instruction on September 12, 2024, approving the grant of fee title, public service easement, and temporary construction easement to the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Purchase and Sale Agreement and Joint Escrow Instructions with Kathy L. Beltran, attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute the agreement, attached hereto as Exhibit A, and make any necessary, non-substantive changes to carry out the intent of this Resolution, including any minor increases to closing costs, should that be necessary.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute instruments or documents, as may be necessary, to facilitate the land transfer and close of escrow as outlined in the agreement.
{Signatures on the following page}
27 Reso. No. XX-24, Item X.X, Adopted 10/15/2024 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 15th day of October 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
28 Attachment 2

PURCHASE AND SALE AGREEMENT

AND JOINT ESCROW INSTRUCTIONS

THIS PURCHASE AND SALE AGREEMENT AND JOINT ESCROW
INSTRUCTIONS (this "Agreement") is entered into as of ________ , 2024 (the "Effective Date"), by and between the CITY OF DUBLIN, a California municipal corporation ("City"), and KATHY L. BELTRAN, a married woman ("Grantor"). Grantor and City are individually referred to herein as a "Party," and collectively referred to herein as the "Parties."

RECITALS
A. Grantor is the owner of certain real property located in the City of Dublin, California, designated as APN 986-0003-001-02 (the "Property").

B. The Property is approximately 3.13 acres (136,306 square feet) in size. The site is improved with residential improvements. The Property is more particularly described in Exhibit A attached hereto and incorporated herein by this reference.

C. The City is proposing to construct the Tassajara Road Improvements - North Dublin Ranch Drive to Quarry Lane School Project ("Project"), which requires the acquisition of the Property.

D. City desires to acquire portions of Grantor's property for the construction of the Project. City proposes to acquire 4,662 square feet in Fee Simple and 286 square feet in Public Service Easement and 4,608 square feet in Temporary Construction Easement, more particularly described in Exhibits B, C and D attached hereto and incorporated herein by this reference.

E. Grantor and City have agreed to execute this Agreement in lieu of condemnation.

NOW, THEREFORE, for and in consideration of the mutual covenants and agreements contained in this Agreement, and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged by the Parties, Grantor and City hereby agree as follows:

1. INCORPORATION OF RECITALS AND EXHIBITS. The Recitals set forth above and the Exhibits attached to this Agreement are each incorporated into the body of this Agreement as if set forth in full.

2. PURCHASE AND SALE.

2.1 Agreement to Buy and Sell. Subject to the terms and conditions set forth herein, Grantor hereby agrees to sell the Property to City, and City hereby agrees to acquire the Property from Grantor.

2.2 Purchase Price. The purchase price for the Property to be paid by City to Grantor (the "Purchase Price") is Eighty Thousand Three Hundred and One Dollars ($80,301). The full amount of the Purchase Price shall be paid

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29 in immediately available funds to Grantor on the Closing Date ( defined below).

2.3 Conveyance Notification. In the event Grantor sells, conveys or assigns any property interest, encumbered by the Agreement prior to City exercising the rights granted herein, Grantor shall notify the successor or assignor of the rights and obligations of both parties as included herein.

2.4 Unexpected Delays. In case of unpredictable delays in construction, upon written notification by City, the terms of the TCE may be extended by an amendment to this Agreement. Grantor shall be compensated based on fair market value as determined by the City using the same methodology as the appraisal. Payment shall be made to the Grantor for the extension prior to the expiration of the original TCE period.

2.5 Miscellaneous Realty Items Acquired. It is understood and agreed by and between the Parties hereto that payment in Section 2.2 above includes, all buildings, structures and any other improvements affixed to the land which is owned by you as owner or tenant of the real property proposed to be acquired will also be conveyed unless other disposition of these improvements has been made. The real property interests proposed to be acquired are: Fee Simple, Public Service Easement, and a Temporary Construction Easement as described in the attached exhibits which are considered to be part of the realty and are being acquired by the City in this transaction

2.6 City Performed Work. All City performed work done under this agreement shall conform to all applicable building, fire and sanitary laws, ordinances, and regulations relating to such work, and shall be done in a good workmanlike manner. All structures, improvements or other facilities, when removed, and relocated, or reconstructed by the City or its authorized agent, shall be left in as good condition as found.
(a) Grantor shall grant City's Contractor permission to enter Grantor's remaining Property for the purpose of removing the wood pile outside of the TCE area.

2. 7 Cost to Cure Damages. It is understood and agreed by and between the Parties hereto that included in the amount payable under Section 2.2 above is payment in full to compensate Grantor for the Grantor's expenses associated with the following work: install 112 lineal feet chain link fencing, 3 lineal feet, metal gates and 340 lineal feet of wire fencing.

2.8 Permission to Enter Grantor's Land for Personal Property Removal Grantor has personal property, hereinafter after described as a "Wood Pile, located within and partly outside the Property area.

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City, or its authorized agent, is hereby granted the right to enter upon the remaining property of Grantor for the purpose of removing the Wood Pile from the Property and relocating it onto Grantor's remaining property.

Grantor shall designate the area which City, or its authorized agent, shall relocate the Wood Pile by December 15, 2024. If Grantor does not designate an area by this date, City, or its authorized agent will relocate the Wood Pile to an area within the Gran tors remaining property as it sees fit. City or its authorized agents will remove and relocate the Wood Pile on or before September 30, 2025.

3. ESCROW.
3 .1 Escrow Account. The Parties shall open an escrow account ( the "Escrow") with First American Title Company (the "Escrow Holder"). Escrow Holder shall perform all Escrow and title services in connection with this Agreement.

3.2 Opening of Escrow. Within three (3) business days after the Effective Date, the Parties will deposit into Escrow the fully executed Agreement, or executed counterparts thereto. The date such fully executed Agreement is received by Escrow Holder will be deemed the "Opening of Escrow" and Escrow Holder will give written notice to the Parties of such occurrence.

3.3 Satisfaction of Due Diligence Contingency. City shall have the right, in its sole and absolute discretion, to terminate this Agreement for any reason prior to the expiration of the "Due Diligence Contingency Period" (as defined in Section 4.2 below). City hereby agrees to provide written notice to Gran tor prior to the expiration of the Due Diligence Contingency Period if City disapproves any due diligence items or approves all due diligence items ("City Notice"). If City disapproves any items through the delivery of the City Notice to Grantor before 5 :00 p.m. on the last day of the Due Diligence Contingency Period, this Agreement shall terminate, and all amounts deposited by City into Escrow will be returned to City, and neither Party shall have any further rights or obligations hereunder except those which expressly survive the termination hereof. If City fails to timely deliver the City Notice to Grantor, it will be conclusively presumed that City has approved all such items, matters or documents.

4. PROPERTY DISCLOSURE REQUIREMENTS.

4.1 Condition of Title/Preliminary Title Report. Grantor shall cause the Escrow Holder to deliver to City a Preliminary Title Report for the Property (the "Preliminary Report") within ten (10) days after the Effective Date. City shall have thirty (30) days after receipt of the Preliminary Report to approve the Preliminary Report. If there are any changes to the Preliminary Report prior to Closing, City shall have fifteen (15) days after receipt of the revised Preliminary Report to approve such changes. Notwithstanding City's

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delivery of the City Notice, City agrees to take title to the Property subject to the following "Permitted Exceptions:" (a) standard printed exceptions in the Preliminary Report, (b) general and special real property taxes and assessments constituting a lien not yet due and payable, and ( c) any other title exceptions expressly approved by City pursuant to the City Notice.

4.2 Due Diligence Contingency Period. City will have sixty (60) days from the Effective Date (the "Due Diligence Contingency Period") to complete physical inspections of the Property and due diligence related to the purchase of the Property. During the Due Diligence Contingency Period, representatives of City shall have the right of access to all portions of the Property, at all reasonable times, for the purpose of conducting studies, inspections and investigations of the Property and obtaining data and making surveys and tests necessary to carry out this Agreement, including the investigation of the environmental condition of the Property, and geotechnical, seismic, mechanical, and engineering testing. Any such access to the Property by City shall be done at the sole expense of the City and shall be coordinated with Grantor's representatives. Any surveys and tests shall be undertaken only after securing any necessary permits from the appropriate governmental agencies. As soon as practical after the Effective Date, Grantor shall provide to City copies of all reasonably available and known documents that Grantor has in its possession with respect to the Property. City hereby agrees to indemnify and hold Grantor harmless for any damage to the Property caused (but not merely revealed) by City's inspections.

4.3 Property Disclosure. California Health & Safety Code section 25359.7 requires owners of non-residential real property who know, or have reasonable cause to believe, that any release of hazardous substances are located on or beneath the real property to provide written notice of same to the buyer of real property. Other applicable laws require Grantor to provide certain disclosures regarding natural hazards affecting the Property.

Grantor agrees to disclose to City all material information with respect to the Property and all defects therein known by Grantor, and to make all necessary disclosures required by law. Grantor hereby represents to the best of its knowledge that it is not aware of and has not received any notice or communication from any government agency having jurisdiction over the Property notifying Grantor of the presence of surface or subsurface zone Hazardous Materials in, on, or under the Property or any portion thereof. "Best of its knowledge," as used herein, shall not impose a duty of investigation, and shall be limited to the best knowledge of Grantor employees and agents who manage the Property or have participated in the preparation of this Agreement, and all documents and materials in the possession of Grantor.

4.4 Occupants of the Property. Grantor shall, at no cost or expense to City, be responsible for (i) causing all occupants of the Property (if any) to vacate

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5. prior to the Closing, and (ii) for complying and/or causing compliance with all applicable laws and regulations concerning the displacement and/or relocation of all eligible persons from the Property, including without limitation, compliance with the California Relocation Assistance Law, California Government Code Section 7260, et seq., all state and local regulations implementing such laws, and all other applicable state and local laws and regulations.

CLOSING AND PAYMENT OF PURCHASE PRICE.
5 .1 Closing. The closing ("Closing" or "Close of Escrow") will occur no later than thirty (30) days after the end of the Due Diligence Contingency Period ("Closing Date"). In the event that Closing has not occurred on or prior to the Closing Date, either Party not then in default may, upon five (5) days advance written notice to the other Party, terminate this Agreement and the Escrow. If neither Party so elects to terminate this Agreement and the Escrow, Escrow Holder shall close the Escrow as soon as possible. Upon any termination of this Agreement, neither Party shall have any further rights or obligations hereunder; except for the rights and obligations expressly provided to survive termination of this Agreement.

5.2 City's Conditions to Closing. City's obligation to purchase the Property is subject to the satisfaction of all of the following conditions or City's written waiver (in City's sole discretion) of such conditions on or before the Closing Date:
(a) Expiration of the Due Diligence Contingency Period with no exercise by City of its rights under this Agreement to terminate this Agreement.
(b) Grantor has deposited into the Escrow fully executed "Grant Deed," "Public Service Easement" and "Grant of Temporary Construction Easement" (as defined in Section 5.5(a) below) and all other documents to be submitted by Grantor pursuant to this Agreement, all duly executed by Grantor.
( c) City has deposited into the Escrow the Purchase Price and all Escrow fees and costs of the buyer's title policy that are the responsibility of City under Section 5.S(d) below ("City's Escrow and Title Costs").
( d) Grantor's representations and warranties herein are true and correct in all material respects as of the Closing Date.
( e) The Title Company is irrevocably committed to issue a CL TA or AL TA Title Policy to City, as selected by City, and such endorsements requested by City, insuring title to City in the full

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amount of the Purchase Price subject only to the Permitted Exceptions.
(t) There shall be no occupants of the Property, and any former occupants shall have received all relocation assistance and benefits as required by law.
(g) Grantor has performed all obligations to be performed by Grantor pursuant to this Agreement.

5.3 Grantor's Conditions to Closing. The Close of Escrow and Grantor's obligation to sell and convey the Property to City are subject to the satisfaction of the following conditions or Grantor's written waiver (in Grantor's sole discretion) of such conditions on or before the Closing Date:
(a) City has deposited into the Escrow the Purchase Price and City's Escrow and Title Costs.
(b) City has deposited into the Escrow a fully executed Acceptance of Grant Deed and Grant of Temporary Construction Easement and all other documents to be submitted by City pursuant to this Agreement, all duly executed by City.
( c) City's representations and warranties set forth herein are true and correct in all material respects as of the Closing Date. (d) City has performed all obligations to be performed by City pursuant to this Agreement before Closing Date.

5.4 Conveyance of Title. Grantor will deliver fee simple title, public service easement and a temporary construction easement to City at the Closing, subject only to the Permitted Exceptions.

5.5 Deliveries at Closing.
(a) Deliveries by Grantor. Grantor shall deposit into the Escrow for delivery to City at Closing: (i) a grant deed (Exhibit B - the "Grant Deed"); (ii) a Public Service Easement (Exhibit C); (iii) the Grant of Temporary Construction Easement (Exhibit D); and (iii) any other documents required for the Escrow.
(b) Deliveries by City. No less than one (1) business day prior to the close of Escrow, City shall deposit into Escrow (i) the acceptance of the Grant Deed, Public Service Easement and Grant of TCE, and (ii) immediately available funds in the amount equal to the Purchase

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Price as adjusted by any prorations between the Parties, and City's share of the Escrow and title fees.
(c) Closing. Upon Closing, Escrow Holder shall: (i) record the Grant Deed, Public Service Easement and Grant of TCE; (ii) disburse to Grantor the Purchase Price, less Grantor's share of any Escrow and title fees, costs and expenses; (iii) deliver to City a conformed copy of the original recorded Grant Deed, Public Service Easement and Grant of TCE; and (iv) distribute to itself the payment of Escrow fees and expenses required hereunder.
( d) Closing Costs. City and Grantor shall each be responsible for one half of all Escrow fees (including the costs of preparing documents and instruments), recording fees, governmental conveyance fees and transfer taxes (if any). Grantor shall be responsible for the portion of the cost of the buyer's title insurance policy equal to the premium for a CLTA buyer's title policy in the amount of the Purchase Price.

City shall be responsible for any additional costs of the buyer's title policy, including the incremental cost of an ALTA buyer's policy and the cost of any endorsements requested by City. The parties understand that there will be no recording fees or documentary transfer taxes for this transaction.
( e) Property Taxes. Proration of property taxes, if any, will be made at the Close of Escrow.

6. REPRESENTATIONS, WARRANTIES AND COVENANTS.

6.1 Grantor's Representations, Warranties and Covenants. In addition to the representations, warranties and covenants of Grantor contained in other sections of this Agreement, Grantor hereby represents, warrants and covenants to City that the statements below in this Section 6.1 are each true and correct as of the Closing Date; provided, however, ifto Grantor's actual knowledge any such statement becomes untrue prior to Closing, Grantor will notify City in writing and City will have three (3) business days thereafter to determine if City wishes to proceed with Closing. If City determines it does not wish to proceed, then the terms of Section 6.2 will apply.
(a) Authority. Grantor has the full right, capacity, power and authority to enter into and carry out the terms of this Agreement. This Agreement has been duly executed by Grantor, and upon delivery to and execution by City is a valid and binding agreement of Grantor.

Grantor has complied with, and is not required to take any further actions to comply with, state surplus property law requirements, Grantor property conveyance requirements, or any other legal requirements except as provided in this Agreement.

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(b) Encumbrances. Grantor has not sold, leased, alienated, encumbered, transferred, mortgaged, assigned, pledged, or otherwise conveyed its interest in the Property or any portion thereof, nor entered into any agreement to do so, and there are no liens, encumbrances, mortgages, leases, covenants, conditions, reservations, restrictions, easements or other matters affecting the Property, except as disclosed in the Preliminary Report. Grantor will not, directly or indirectly, sell, lease, alienate, encumber, transfer, mortgage, assign, pledge, or otherwise convey its interest in the Property or any portion thereof prior to the Close of Escrow, as long as this Agreement is in force.
( c) Other Agreements. There are no leases, purchase agreements, use agreements, or other agreements affecting the Property except those which have been disclosed by Grantor. There are no agreements affecting the Property which will be binding on the City or the Property after the Close of Escrow, which cannot be terminated on thirty (30) days prior written notice.
(d) No Occupants of Property. There are no tenants, occupants or other persons who reside on the Property or have any right to occupy the Property.

The truth and accuracy of each of the representations and warranties, and the performance of all covenants of Grantor contained in this Agreement are conditions precedent to City's obligation to proceed with the Closing hereunder. The foregoing representations and warranties shall survive the expiration, termination, or close of Escrow of this Agreement and shall not be deemed merged into the deed upon closing.

6.2 City's Representations and Warranties. In addition to the representations, warranties and covenants of City contained in other sections of this Agreement, City hereby represents, warrants and covenants to Grantor that the statements below in this Section 6.2 are each true as of the Effective Date, and, ifto City's actual knowledge any such statement becomes untrue prior to Closing, City shall so notify Grantor in writing and Grantor shall have three (3) business days thereafter to determine if Grantor wishes to proceed with Closing.
(a) City has the full right, capacity, power and authority to enter into and carry out the terms of this Agreement. This Agreement has been duly executed by City, and upon delivery to and execution by Grantor shall be a valid and binding agreement of City. (b) Upon acquisition of the Property, City intends to use the Prope1ty for public purposes, including the construction of Tassajara Road Improvement.

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The truth and accuracy of each of the representations and warranties, and the performance of all covenants of City contained in this Agreement are conditions precedent to Grantor's obligation to proceed with the Closing hereunder.

7. REMEDIES In the event of a breach or default under this Agreement by Grantor, if such breach or default occurs prior to Close of Escrow, City reserves the right to either (a) seek specific performance from Grantor or (b) to do any of the following: (i) to waive the breach or default and proceed to close as provided herein; (ii) to extend the time for performance and the Closing Date until Grantor is able to perform; or (iii) to terminate this Agreement upon written notice to Grantor, whereupon Grantor shall cause Escrow Holder to return to City any and all sums placed into the Escrow by City, and except for the rights and obligations expressly provided to survive termination of this Agreement, neither Party shall have any further obligations or liabilities hereunder. IN NO EVENT SHALL

EITHER PARTY BE ENTITLED TO LOST PROFITS OR CONSEQUENTIAL

DAMAGES AS A RESULT OF THE OTHER PARTY'S BREACH OF THIS AGREEMENT.

8. BROKERS. Grantor represents that no real estate broker has been retained by Grantor in the sale of the Property or the negotiation of this Agreement. Grantor shall indemnify, hold harmless and defend City from any and all claims, actions and liability for any breach of the preceding sentence, and any commission, finder's fee, or similar charges arising out of Grantor's conduct. City represents that no real estate broker has been retained by City in the procurement of the Property or negotiation of this Agreement. City shall indemnify, hold harmless and defend Grantor from any and all claims, actions and liability for any breach of the preceding sentence, and any commission, finder's fee, or similar charges arising out of City's conduct.

9. MISCELLANEOUS.

9.1 Attorneys' Fees. If any Party employs counsel to enforce or interpret this Agreement, including the commencement of any legal proceeding whatsoever (including insolvency, bankruptcy, arbitration, mediation, declaratory relief or other litigation), the prevailing Party shall be entitled to recover its reasonable attorneys' fees and court costs (including the service of process, filing fees, court and court reporter costs, investigative fees, expert witness fees, and the costs of any bonds, whether taxable or not) and shall include the right to recover such fees and costs incurred in any appeal or efforts to collect or otherwise enforce any judgment in its favor in addition to any other remedy it may obtain or be awarded. Any judgment or final order issued in any legal proceeding shall include reimbursement for all such attorneys' fees and costs. In any legal proceeding, the "prevailing Party" shall mean the Party determined by the court to most nearly prevail and not necessarily the Party in whose favor a judgment is rendered.

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9.2 Interpretation. This Agreement has been negotiated at arm's length, each Party has been represented by independent legal counsel in this transaction, and this Agreement has been reviewed and revised by counsel to each of the Parties. Accordingly, each Party hereby waives any benefit under any rule of law (including Section 1654 of the California Civil Code) or legal decision that would require interpretation of any ambiguities in this Agreement against the drafting Party.

9.3 Survival. All indemnities, covenants, representations and warranties contained in this Agreement shall survive Close of Escrow.

9.4 Assignment. Absent an express signed written agreement between the Parties to the contrary, neither Grantor nor City may assign its rights or delegate its duties under this Agreement without the express written consent of the other, which consent may be withheld for any reason. No permitted assignment of any of the rights or obligations under this Agreement shall result in a novation or in any other way release the assignor from its obligations under this Agreement.

9.5 Successors. Except as provided to the contrary in this Agreement, this Agreement shall be binding on and inure to the benefit of the Parties and their successors and assigns.

9.6 Governing Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of California.

9. 7 Integrated Agreement; Modifications. This Agreement contains all the agreements of the Parties concerning the subject hereof and cannot be amended or modified except by a written instrument executed and delivered by the Parties. There are no representations, agreements, arrangements or understandings, either oral or written, between or among the Parties hereto relating to the subject matter of this Agreement that are not fully expressed herein. In addition there are no representations, agreements, arrangements or understandings, either oral or written, between or among the Parties upon which any Party is relying upon in entering this Agreement that are not fully expressed herein.

9.8 Severability. If any term or provision of this Agreement is determined to be illegal, unenforceable, or invalid in whole or in part for any reason, such illegal, unenforceable, or invalid provisions or part thereof shall be stricken from this Agreement, any such provision shall not be affected by the legality, enforceability, or validity of the remainder of this Agreement. If any provision or part thereof of this Agreement is stricken in accordance with the provisions of this Section, then the stricken provision shall be replaced, to the extent possible, with a legal, enforceable and valid provision this is in keeping with the intent of the Parties as expressed herein.

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with the provisions of this Section, then the stricken provision shall be replaced, to the extent possible, with a legal, enforceable and valid provision this is in keeping with the intent of the Parties as expressed herein.

9.9 Notices. Any delivery of this Agreement, notice, modification of this Agreement, collateral or additional agreement, demand, disclosure, request, consent, approval, waiver, declaration or other communication that either Party desires or is required to give to the other Party or any other person shall be in writing. Any such communication may be served personally, or by nationally recognized overnight delivery service (i.e., Federal Express) which provides a receipt of delivery, or sent by prepaid, first class mail, return receipt requested to the Party's address as set forth below:

To City: City of Dublin
100 Civic Plaza
Dublin, California 94568
Attn: City Engineer
Copy to City Attorney
To Grantor: Kathy Beltran
6060 Tassajara Road
Dublin, CA 94568
To Escrow Holder: First American Title Company
1010 White Rock Road #300
El Dorado Hills, CA 95762
Attn: Debbie Zsoka, File No. 6247244
Any such communication shall be deemed effective upon personal delivery or on the date of first refusal to accept delivery as reflected on the receipt of delivery or return receipt, as applicable. Any Party may change its address by notice to the other Party. Each Party shall make an ordinary, good faith effort to ensure that it will accept or receive notices that are given in accordance with this section and that any person to be given notice actually receives such notice.
9 .10 Time. Time is of the essence to the performance of each and every obligation under this Agreement.

9.11 Days of Week. If any date for exercise of any right, giving of any notice, or performance of any provision of this Agreement falls on a Saturday, Sunday or holiday, the time for performance will be extended to 5:00 p.m. on the next business day.
9 .12 Reasonable Consent and Approval. Except as otherwise provided in this Agreement, whenever a Party is required or permitted to give its consent or approval under this Agreement, such consent or approval shall not be unreasonably withheld or delayed. If a Party is required or permitted to give

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AND JOINT ESCROW INSTRUCTIONS
11 39
its consent or approval in its sole and absolute discretion or if such consent or approval may be unreasonably withheld, such consent or approval may be unreasonably withheld but shall not be unreasonably delayed. 9 .13 Further Assurances. The Parties shall at their own cost and expense execute and deliver such further documents and instruments and shall take such other actions as may be reasonably required or appropriate to carry out the intent and purposes of this Agreement.

9.14 Waivers. Any waiver by any Party shall be in writing and shall not be construed as a continuing waiver. No waiver will be implied from any delay or failure to take action on account of any default by any Party. Consent by any Party to any act or omission by another Party shall not be construed to be a consent to any other subsequent act or omission or to waive the requirement for consent to be obtained in any future or other instance.

9.15 Signatures/Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Any one of such completely executed counterparts shall be sufficient proof of this Agreement.

9.16 Date and Delivery of Agreement. Notwithstanding anything to the contrary contained in this Agreement, the Parties intend that this Agreement shall be deemed effective, and delivered for all purposes under this Agreement, and for the calculation of any statutory time periods based on the date an agreement between Parties is effective, executed, or delivered, as of the Effective Date.

9.17 Representation on Authority of Parties. Each person signing this Agreement represents and warrants that he or she is duly authorized and has legal capacity to execute and deliver this Agreement. Each Party represents and warrants to the other that the execution and delivery of the Agreement and the performance of such Party's obligations hereunder have been duly authorized and that the Agreement is a valid and legal agreement binding on such Party and enforceable in accordance with its terms. 9 .18 City Approvals. Whenever this Agreement calls for City approval, consent, extension or waiver, the written approval, consent, or waiver of the City's City Manager or his or her designee(s) shall constitute the approval, consent, extension or waiver of the City, without further authorization required from the City's City Council. The City hereby authorizes the City Manager and his or her designee(s) to deliver any such approvals, consents, or extensions or waivers as are required by this Agreement, or that do not otherwise reduce City's rights under this Agreement, and to waive requirements under this Agreement, on behalf of the City.

PURCHASE AND SALE AGREEMENT

AND JOINT ESCROW INSTRUCTIONS
12 40
IN WITNESS WHEREOF, this Agreement is executed by City and Grantor as of the Effective Date.

CITY OF DUBLIN,
a California municipal corporation
By:

Name:

Its: City Manager
Attest:

City Clerk
Reviewed as to Form:

City Attorney
KATHY L. BELTRAN, a married woman

PURCHASE AND SALE AGREEMENT

AND JOINT ESCROW INSTRUCTIONS
13 41

EXHIBIT A
Real property in the City of Dublin, County of Alameda, State of California, described as follows:

BEGINNING AT THE POINT OF INTERSECTION OF THE WESTERN UNE OF COUNTY ROAD 2568, KNOWN AS TASSAJARA ROAD, WITH THE SOUTHERN UNE OF THE 3.203 ACRE TRACT OF LAND DESCRIBED IN THE DEED TO PAUL COLBURN, DATED JUNE 21, 1933, RECORDED JULY 18, 1933, IN BOOK 2959 OF OFFICIAL RECORDS, PAGE 88; RUNNING THENCE ALONG SAID LINE OF TASSAJARA ROAD NORTH 2° 41' 15" EAST 619.31 FEET TO THE GENERAL NORTHERN UNE OF SAID 3.203 ACRE TRACT; THENCE ALONG THE LAST MENTIONED UNE THE TWO FOLLOWING COURSES AND DISTANCES; SOUTH 53° 11' 15" WEST 265.32 FEET, AND NORTH 25° 18' 45" WEST 135.45 FEET TO THE GENERAL EASTERN UNE OF THE3636.1222 ACRE TRACT OF LAND DESCRIBED IN THE AMENDED DECREE MADE JUNE 4, 1945 FROM THE DISTRICT COURT OF THE UNITED STATES, IN

AND FOR THE NORTHERN DISTRICT OF CAUFORNIA, SOUTHERN DIVISION, IN THE ACTION UNITED STATES OF AMERICA VS. 3396 ACRES OF LAND, ETC., CASE NO. 22352-R, CERTIFIED COPY OF WHICH DECREE WAS RECORDED JUNE 8, 1945, IN BOOK 4721 OF OFFICIAL RECORDS, PAGE 14; THENCE ALONG THE LAST MENTIONED UNE THE SEVEN FOLLOWING COURSES AND DISTANCES; SOUTH 16° 39' WEST 86.54 FEET; SOUTH 3° 14' WEST 109.11 FEET; SOUTH 11° 58' EAST 43.02 FEET; SOUTH 29° 03' EAST 164.56 FEET; SOUTH 48° 13' EAST 154.91 FEET; SOUTH 7° 22' EAST 53.62 FEET; AND SOUTH 66° 30' WEST 64.60 FEET TO SAID SOUTHERN LINE OF THE

3.203 ACRE TRACT; THENCE ALONG THE LAST MENTIONED UNE SOUTH 79° 38' 45" EAST 122.12 FEET TO THE POINT OF BEGINNING.

BEING A PORTION OF PLOTS 12 AND 13, AS SAID PLOTS ARE SHOWN ON THE "MAP OF THE PROPERTY OF THE ESTATE OF EUZABETH A. DOUGHERTY (DECEASED)", FILED MAY 11, 1891, IN BOOK 8 OF MAPS, PAGE 75, IN THE OFFICE OF THE COUNTY RECORDER OF ALAMEDA COUNTY.

APN: 986-0003-001-02
42 RECORDING REQUESTED BY:

City of Dublin
WHEN RECORDED MAIL TO:

City Clerk

CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568-0233
APN: 986-0003-001-02 (portion of)
Escrow No.

Exhibit B

SPACE ABOVE THIS LINE FOR RECORDER'S USE
This document is EXEMPT from Recording Fees (Govt. Code§ 27383 and §6103) and Documentary Transfer Tax (Rev. & Tax Code§ 11922).

GRANT DEED
KATHY L. BELTRAN, a married woman does grant unto the CITY OF DUBLIN, a municipal corporation and governmental agency organized under the laws of the State of California, all right, title and interest in and to all that real property situate in the City of Dublin, County of Alameda, State of California, described as follows:

ATTACH LEGAL DESCRIPTION AND PLAT AS EXHIBITS'~" AND "B" Dated:

By:

Kathy L. Beltran, a married woman

ATTACH NOTARIZATION
This is to certify that the interest in real property conveyed herein to the City of Dublin, a governmental agency, is hereby accepted by City Manager, and/or Laurie Sucgang, City Engineer, on behalf of the Dublin City Council pursuant to authonty conferred by Resolution No. 24-87 of the Dublin City Council, adopted on April 13, 1987, and the grantee consents to the recordation thereof by its duly authorized officer.

Dated: -------
, CITY MANAGER

AND/OR LAURIE SUCGANG, CITY ENGINEER
By:----------------------
43 A notary public or other officer completing
this certificate verifies only the identity of the
individual who signed the document to which
this certificate is attached, and not the
truthfulness, accuracy, or validity of that
document.

State of California
County of _____ _
)
) ss.
)
On _________ , 20 __ before me, _________ , a Notary Public, in and for said State and County, personally appeared __________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

NOTARY PUBLIC
44 4670 Willow Road
Suite 250
Pleasanton
California 94588
phone 925.396.7700
fax 925.396.7799
www.bkf.com
February 15, 2023
BKF Job No: 20190525

LEGAL DESCRIPTION
EXHIBIT A: FEE ACQUISITION
Real property situate in the City of Dublin, County of Alameda, State of California, described as follows:

Being a portion of the lands of Kathy Beltran as described in that certain Grant Deed filed for record on October 19, 2006 as Document 2006392818 in the Office of the County Recorder of Alameda County, more particularly described as follows:

COMMENCING at the northerly monument as shown as "N3°24'16'E 3866.76' (M-M)" on the Tract 8252 filed for record on September 23, 2015 in Book 335 of Tract Maps, Pages 7 through 20, in the Office of the County Recorder of Alameda County, Thence South 3°24' 16" West, 1,777.92 feet;
Thence perpendicular to the last described course, North 86°35'44" West, 33.00 feet to a point on the westerly line of Tassajara Road, said point also being the TRUE POINT OF BEGINNING; Thence along said westerly line, South 3°24'21" West, 468.88 feet; Thence along the southerly line of said lands of Kathy Beltran, North 78°55'53" West, 9.08 feet; Thence leaving said lands the following five (5) courses:
1) North 3°24'16" East, 309.96 feet to the beginning of a curve to the left, having a radius of 1,958.00 feet;
2) Along said curve, through a central angle of 2°49'28", for an arc length of 96.52 feet; 3) North 0°34'48" East, 29.24 feet to the beginning of a curve to the left, having a radius of

44.00 feet;
4) Along said curve, through a central angle of33°23'1 l ", for an arc length of25.64 feet to the beginning of a reverse curve, having a radius of 56.00 feet, from said point a radial line bears North 57°11 '37" East;
5) Northwesterly along said curve through a central angle of 9°49'40", for an arc length of

9.61 feet to the southerly line of the lands conveyed to The City of Dublin in that certain Offer of Dedication filed for record on June 24, 2005 as Document 2005261502 in the Office of the County Recorder of Alameda County;
Thence along said southerly line, South 86°35'44" East, 26.24 feet to the TRUE POINT OF BEGINNING.

Containing 4,662 square feet, more or less.

As shown on plat attached hereto and by this reference made part hereof as Exhibit B.

For: BKF Engineers
Davis Thresh, P.L.S. No. 6868
2/15/2023
Dated

Page 1 of 1 ends

45 LEGEND
TPOB
POC
40 ~
scale
= TRUE POINT OF BEGINING
= POINT OF COMMENCEMENT
N
~
0 1" = 40'
= LOT LINE
= DEDICATION LIMITS

LANDS CONVEYED TO
CITY OF DUBLIN ~,.-::::;:---1
2005-261502

CURVE TABLE

CURVE DELTA RADIUS LENGTH
C1 33'23'11" 44.00' 25.64'
C2 9·49'40" 56.00' 9.61'

LINE TABLE

LINE DIRECTION LENGTH
L1 N00"34' 48"E 29.24'
L2 S86"35'44"E 26.24'

FEE ACQUISITION
4,662 SQ.FT.±
40 j
feet
LANDS Of KATHY B.ELTRAN
DOC 2006392818
APN: 986-3-1 -2
SEE SHEET 2
...... I co(/) .....I r-,. c.,
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BKF ENGINEERS
4670 WILLOW ROAD
SUITE 250
Subject _E_XH_I_B_IT_B ________ _
PLEASANTON, CA 94588
(925) 396-7700
www.bkf.com
COPYRIGHT © 2021 SKF ENGINEERS

FEE ACQUISITION
Job No. =2.;;..01.;...;;;9...c.0=52=5;...._ _______ _
By KH Date 2/15/2023 Chkd.W~S __
SHEET 1 OF 2
46 40
scale
SEE SHEET 1
lANDS OF' KATHY BELTRAN
DOC 2006392818
APN: 986-3-1 -2

CURVE TABLE

CURVE DELTA RADIUS LENGTH
C1 2·49•2a" 1958.00' 96.52'

LINE TABLE

LINE DIRECTION LENGTH
L1 N1a·55•53"w 9.08'
..... u
(0 00 co 0)
IX) 0) <.O 0 ,q-t0
w 3::
= =
<.O <.O
..... .....
-:..r -:..r
N N .
ri1 I")
z (f)

FEE ACQUISITION
4,662 SQ.FT.±
N
~
0 1" = 40'
LANDS Of' UNIT.ED
5TAT.ES Of' AM.ERICA
APN1 986-1-1-7
40 feet

BKF ENGINEERS
4670 WILLOW ROAD
SUITE 250
PLEASANTON, CA 94588
(925) 396-7700
www.bkf.com
COPYRIGHT © 2021 BKF ENGINEERS
L1
Subject _E_XH_I_B_IT_B ________ _

FEE ACQUISITION
Job No. 20190525
By KH Date 2/15/2023 Chkd .w ..... '--"s __
SHEET 2 OF 2
47 RECORDING REQUESTED BY:

City of Dublin
WHEN RECORDED MAIL TO:

City Clerk

CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568-0233
APN: 986-0003-001-02 (portion of)
Escrow No.

Exhibit C

SPACE ABOVE THIS LINE FOR RECORDER'S USE
This document is EXEMPT from Recording Fees (Govt. Code § 27383 and §6103) and Documentary Transfer Tax (Rev. & Tax Code § 11922).

PUBLIC SERVICE EASEMENT DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, KATHY L.

BEL TRAN, a married woman (Granter), hereby grant(s) to the CITY OF DUBLIN, a municipal corporation and governmental agency organized under the laws of the State of California, (Grantee), and hereby dedicate for public use the Public Service Easement (PSE) for public utility purposes including electric, gas, communication facilities and all other public utility purposes; together with any and all appurtenances thereto, including the right from time to time to trim and to cut down and clear away or otherwise control any trees or brush, under, over, on and across that real property in the City of Dublin, County of Alameda, State of California, described as:

ATTACH LEGAL DESCRIPTION AND PLAT AS EXHIBITS'~" AND "B" The PSE hereby offered for dedication is to be kept open and free of buildings, structures and wells of any kind.

Dated:

By: ------------Kathy L. Beltran, a married woman

ATTACH NOTARIZATION
This is to certify that the interest in real property conveyed herein to a governmental agency, is hereby accepted by City Manager, and/or Laurie Sucgang, City Engineer, on behalf of the Dublin City Council pursuant to authority conferred by Resolution No. 24-87 of the Dublin City Council, adopted on April 13, 1987, and the grantee consents to the recordation thereof by its duly authorized officer.

Dated:
, CITY MANAGER

AND/OR LAURIE SUCGANG, CITY ENGINEER
By:----------------------
48 A notary public or other officer completing
this certificate verifies only the identity of the
individual who signed the document to which
this certificate is attached, and not the
truthfulness, accuracy, or validity of that
document.

State of California
County of ____ _
)
) ss.
)
On _________ , 20 __ before me, _________ , a Notary Public, in and for said State and County, personally appeared __________ ., who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrnment the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

NOTARY PUBLIC
49 4670 Willow Road
Suite 250
Pleasanton
California 94588
phone 925.396.7700
fax 925.396.7799
www .bkf.com
February 15, 2023
BKF Job No: 20190525

LEGAL DESCRIPTION
EXHIBIT A: PUBLIC UTILITY EASEMENT
Real property situate in the City of Dublin, County of Alameda, State of California, described as follows:

COMMENCING at the northerly monument as shown as "N03°24'16'E 2057.32'(M-M)" on the Tract Map7075 Tassajara Creek filed for record on April 18, 2001 in Book 257 of Tract Maps, Pages 47 through 61, in the Office of the County Recorder of Alameda County, Thence South 3°24'16" East, 437.36 feet;
Thence perpendicular to the last described course, North 86°35'44" West 33.00 feet to the westerly line ofTassajara Road.

Thence along the southerly line of said lands (2006392818), North 78°55'53' West 9.07 feet to the TRUE POINT OF BEGINING ;
Thence continuing along said southerly line, North 78°55'53" West, 16.98 feet; Thence North 3°24'21" East, 15.84 feet;
Thence South 86°35'39" East, 16.83 feet;
Thence South 3°24'21" West, 18.11 feet to the TRUE POINT OF BEGINNING.

Containing 286 square feet, more or less.

As shown on plat attached hereto and by this reference made part hereof as Exhibit B.

For: BKF Engineers
c:;c 2->
Davis Thresh, P.L.S. No. 6868
2/15/2023
Dated

Page 1 of 1 ends

50 E
,-'J
N
,;;
1ii
"' N
0 N
~
LEGEND
TPOB = TRUE POINT OF BEGINING
POC = POINT OF COMMENCEMENT
= LOT LINE
= DEDICATION LIMITS

LINE TABLE

LINE DIRECTION LENGTH
L1 N78'55'53"W
L2 N03'24'16"E
L3 S86'35'44"E
L4 S03'24'16"W

1.ANDS OF' UNITED

STATES OF' AMERICA
APN, 986-1-1-7
N78°55'53"W

9.07'

16.99'

15.84'

16.83'

18.11'
L2
lANDS Of' KAiHY BELiRAN
DOC 2006392818
APN: 986-3-1-2

PUBLIC UTILITY EASEMENT
286 SQ.FT.±
I
N86"35' 44"W____,-!
__ 33.00' L.- S3'24'16"W_43~.36' - .•
N3"24'16"E 2,057.32'
Z
.J•--- BASIS OF BEARINGS Poe
----- a,
40 scale
0 1" = 40'

BKF ENGINEERS
4670 WILLOW ROAD
SUITE 250
40 feet
PLEASANTON, CA 94588
(925) 396-7700
www.bkf.com
COPYRIGHT © 2021 BKF ENGINEERS
Subject EXHIBIT B PUBLIC ur=1L..:.:..ITY.:..:.=..EA:.....,:S::,,,EM_E_N_T _____ _ Job No . _20_1-'-9_0-'--52--'5 ________ _
By KH Date 2/15/2023 Chkd .w-'-'-=-s __
SHEET 1 OF 1
51 RECORDING REQUESTED BY:

City of Dublin
WHEN RECORDED MAIL TO:

City Clerk
City of Dublin
100 Civic Plaza
Dublin, CA 94568-0233
Exhibit D
Exempt from recording fee per Govt. Code §27383 & §6103 No Tax Due Exem t Transfer Rev & Tax Code 11922

SPACE ABOVE THIS LINE FOR RECORDER'S USE

GRANT OF TEMPORARY CONSTRUCTION EASEMENT
KATHY L. BEL TRAN, A MARRIED WOMAN
PROPERTY PORTION OF APN 986-0003-001-02
6060 TASSAJARA ROAD, DUBLIN, CA

TASSAJARA ROAD IMPROVEMENTS -NORTH DUBLIN RANCH

DRIVE TO QUARRY LANE SCHOOL PROJECT

TITLE OF DOCUMENT

THIS PAGE HERE TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Government Code 27361.6)
52 Recorded at the request of:

City of Dublin
Return to:

City Clerk
City of Dublin
100 Civic Plaza
Dublin, CA 94568-0233
APN: Portion of 986-0003-001-02

GRANT OF TEMPORARY CONSTRUCTION EASEMENT
For good and valuable consideration pursuant to that certain Property Purchase Agreement executed by the parties hereto on or about the date hereof (AGREEMENT), the undersigned, KA THY L. BEL TRAN, A MARRIED WOMAN (GRANTOR), hereby grants to the CITY OF DUBLIN, A Municipal Corporation (CITY), and its successors and assigns a Temporary Construction Easement, over, across, under and through the real property situated in the City of Dublin, County of Alameda, State of California, described in Exhibit A, attached hereto (EASEMENT AREA) for public road construction and conformance purposes related to the Tassajara Road Improvements -North Dublin Ranch Drive to Quarry Lane School (PROJECT).

The CITY's rights under the easement granted hereby shall include, without limitation, the right of the CITY, its officers, agents, contractors, and employees, and other governmental agencies responsible for review or construction of any portion of the PROJECT and such agencies' officers, agents, contractors, and employees, to enter upon the EASEMENT AREA with personnel, vehicles and equipment for construction of the PROJECT, and all other activities related thereto, to remove all improvements, trees and vegetation thereon that interfere with the purpose for which this easement is granted, to conform the EASEMENT AREA to the PROJECT, and do any and all other actions necessary and appropriate to the construction of the PROJECT.

If improvements in the EASEMENT AREA are removed pursuant to this Temporary Construction Easement, such improvements will be reconstructed at the CITY's sole expense upon the termination of the Temporary Construction Easement and will be restored to their original condition or as close thereto as is feasible. If reconstruction is not feasible, the CITY will pay GRANTOR the value of such improvements, which payment shall be in addition to the compensation set forth in the AGREEMENT.

This Temporary Construction Easement is for a period of twelve (12) months, to commence upon fourteen (14) days written notice from the CITY to GRANTOR, and shall terminate 12 months after such commencement. In the event the CITY occupies the Temporary Construction Easement area beyond the 12 months, the CITY shall pay GRANTOR additional compensation pursuant to the provisions of the AGREEMENT. In no event shall this Temporary Construction Easement extend beyond the completion of construction. At no additional cost to the CITY, the CITY shall have the right to enter upon GRANTOR's retained property, where necessary, to reconstruct or perform any warranty or conformance works during or after the expiration of the Temporary Construction Easement and any extension thereto and/or the Temporary Construction Easement

Page 1 ends

II
53 CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the Grant Deed dated _______ , 2024 from ("Grantor") to the CITY OF DUBLIN ("Grantee") is hereby accepted on behalf of the City by the undersigned officer or agent pursuant to authority conferred by Resolution No. 24-87 of the Dublin City Council, adopted on April 13, 1987, and that the City consents to recordation of the Grant Deed in the official records of Alameda County by its duly authorized officer.

Dated: , 2024 --------

CITY OF DUBLIN
By:
54 A notary public or other officer completing
this certificate verifies only the identity of the
individual who signed the document to which
this certificate is attached, and not the
truthfulness, accuracy, or validity of that
document.

State of California
County of ____ _
)
) ss.
)
On __________ , 20 __ before me, _________ , a Notary Public, in and for said State and County, personally appeared __________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

NOTARY PUBLIC
55 4670 Willow Road
Suite 250
Pleasanton
California 94588
phone 925.396.7700
fax 925.396.7799
www.bkf.com
February 15, 2023
BKF Job No: 20190525

LEGAL DESCRIPTION
EXHIBIT A: TEMPORARY CONSTRUCTION EASEMENT
Real property situate in the City of Dublin, County of Alameda, State of California, described as follows:

Being a portion of the lands of Kathy Beltran as described in that ce1tain Grant Deed filed for record on October 19, 2006 as Document 2006392818 in the Office of the County Recorder of Alameda County, more particularly described as follows:

COMMENCING at the northerly monument as shown as "N3°24'16'E 3866.76' (M-M)" on the Tract 8252 filed for record on September 23, 2015 in Book 335 of Tract Maps, Pages 7 through 20, in the Office of the County Recorder of Alameda County, Thence South 3°24' 16" West, 1,777.92 feet;
Thence perpendicular to the last described course, N01th 86°35'44" West, 33.00 feet to a point on the westerly line of Tassajara Road;
Thence along the southerly line of the lands conveyed to The City of Dublin in that certain Offer of Dedication filed for record on June 24, 2005 as Document 2005261502 in the Office of the County Recorder of Alameda County North 86°35'44" West, 26.24 feet to the TRUE POINT OF BEGINNING;
Thence continuing along said southerly line, North 86°35'44" West, 10.04 feet; Thence leaving said southerly line of the lands of The City of Dublin (2005261502) along the following fourteen (14) courses:
1) Thence North 0°34'48" East, 22.61 feet;
2) North 88°25'35" West, 4.63 feet to the beginning of a non-tangent curve, having a radius of 66.00 feet, concave east, from said point a radial line bears South 88°43' 18" East; 3) Southerly along said curve through a central angle of 22°18'23", for an arc length of

25. 70 feet to a point on said curve, from said point a radial line bears North 68°58' 19" East;
4) Continuing southeasterly along said curve through a central angle of 11 °46'4 l ", for an arc length of 13.57 feet to the beginning of a reverse curve, having a radius of 34.00 feet, from said point a radial line bears South 57°11 '37" West; 5) Southerly along said curve through a central angle of 33°23'1 l ", for an arc length of

19.81 feet;
6) South 0°34'48" West, 29.24 feet to the beginning ofa curve to the right, having a radius of 1,948.00 feet;
7) Along said curve, through a central angle of 2°49'28", for an arc length of 96.03 feet; 8) South 3°24'16" West, 291.86 feet;
9) South 86°35'44" East, 10.00 feet;
10) No 1th 3°24' 16" East, 291.86 feet to the beginning of a curve to the left, having a radius of 1,958.00 feet;
11) Along said curve, through a central angle of 2°49'28", for an arc length of 96.52 feet; 12) North 0°34'48" East, 29.24 feet to the beginning of a curve to the left, having a radius of

44.00 feet;
13) Along said curve, through a central angle of 33°23'1 l ", for an arc length of25.64 feet to the beginning of a reverse curve, having a radius of 56.00 feet, from said point a radial line bears North 57°11 '37" East;

Page 1 of 2 ends

56 4670 Willow Road
Suite 250
Pleasanton
California 94588
phone 925.396.7700
fax 925.396.7799
www.bkf.com
February 15, 2023
BKF Job No: 20190525
14) Northwesterly along said curve through a central angle of 9°49'40", for an arc length of

9.61 feet to the TRUE POINT OF BEGINNING.

Containing 4,608 square feet, more or less.

As shown on plat attached hereto and by this reference made part hereof as Exhibit B.

For: BKF Engineers
C:::C/2
Davis Thresh, P.L.S. No. 6868
2/15/2023
Dated

Page 2 of 2 ends

57 E
"' "' N
io
lo
;::}
0 N
vi'
LEGEND
TPOB
POC
= TRUE POINT OF BEGINING
= POINT OF COMMENCEMENT
= LOT LINE

LANDS CONVEYED TO

CITY OF DUBLIN
2005-261502 = DEDICATION LIMITS

CURVE TABLE

CURVE DELTA RADIUS LENGTH
C1 2218'23" 66.00' 25.70'
C2 11°46'41" 66.00' 13.57'
C3 33°23'11" 34.00' 19.81'
C4 33°23'11" 44.00' 25.64'
C5 9·49•40" 56.00' 9.61'

LINE TABLE

LINE DIRECTION LENGTH
L1 S86°35' 44"E 10.04'
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t Program 2024-2029 86
Number – ST0119

TASSAJARA ROAD IMPROVEMENTS - NORTH DUBLIN RANCH
DRIVE TO QUARRY LANE SCHOOL Program – STREETS

PROJECT DESCRIPTION
This project provides for design and construction to complete the street improvements on Tassajara Road, from North Dublin Ranch Drive to Quarry Lane School.

The scope of this project was previously included as part of CIP No. ST0116 - Tassajara Road Realignment & Widening, which included the design and construction of Tassajara Road from North Dublin Ranch Drive to Dublin's northern limit. In Fiscal Year 2018-19, the scope of ST0116 was revised to only include the segment of Tassajara Road north of Fallon Road.

The project will improve Tassajara Road to a four-lane arterial standard, with bike lanes, sidewalks, landscaped median, stormwater treatment areas, and other associated street improvements. Portions of the existing roadway have been improved by adjacent development projects and this project will complete the street improvements implementing the General Plan and the Complete Streets Policy. This roadway segment is a project within the Eastern Dublin Tran sportation Impact Fee program.

Preliminary engineering and environmental documentation were completed as part of ST0116.

PROJECT TIMELINE: The project is currently in design and right-of-way acquisition. Construction is anticipated to begin in 2025.

ANNUAL OPERATING IMPACT: $20,000
2024-2029 CAPITAL IMPROVEMENT PROGRAM

ESTIMATED COSTS
PRIOR
YEARS 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 FUTURE

YEARS TOTALS
9100 – Salaries & Benefits $136,040 $136,040
9200 – Contract Services $2,169,660 $2,169,660
9300 – Land/Right of Way $436,300 $436,300
9400 – Improvements $10,340,000 $1,500,000 $11,840,000 9500 – Miscellaneous $418,000 $418,000
TOTAL $13,500,000 $1,500,000 $15,000,000
*BUDGET UPDATE: This sheet reflects a July 16, 2
024, City Council approved budget change and $1,000,000 appropriation of Transportation for Clean Air and Measure
BB Grant funds.

Attachment 3
60 Streets Five-Year Capital Improvement Program 2024-2029 87

FUNDING SOURCE
PRIOR
YEARS 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 FUTURE

YEARS TOTALS
2201 – State Gas Tax $1,201,980 $1,201,980
4301 – Eastern Dublin Transportation
Impact Fee $3,848,020 $3,848,020
4305 – Traffic Impact Fee – Dougherty
Valley $1,500,000 $1,500,000
4306 – Tri-Valley Transportation
Development Fee $5,500,000 $5,500,000
2214 – Measure BB Sales Tax – Local
Streets Fund (ACTC) $500,000 $500,000
2207– TFCA/Transportation for Clean
Air $128,000 $128,000
2217 – Measure BB Grants $872,000 $872,000
2922 – Tri-Valley Transportation Council
Grants $1,450,000 $1,450,000
TOTAL $13,500,000 $1,500,000 $15,000,000

*BUDGET UPDATE: This sheet reflects a July 16, 2024, City Council approved budget change and $1,000,000 appropriation of Transportation for Clean Air and Measure BB Grant funds.
61 STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 5.3
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Agreement with The Sourcing Group for Apparel Purchasing Services Prepared by: Brad Olson, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will consider approving an agreement with The Sourcing Group to provide apparel for City staffing and events.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Agreement with The Sourcing Group for Apparel Purchasing Services.

FINANCIAL IMPACT:

The agreement provides for a not-to-exceed compensation of $75,000 per year for three years, with an optional two-year extension. There are sufficient funds in the current Parks and Community Services operating budget to cover the anticipated apparel needs through June 2025.

Future year costs will be incorporated into the annual budget processes.

DESCRIPTION:

The Parks and Community Services Department purchases apparel for permanent and part-time Staff and for special events held throughout the year (e.g., Fun Run and Trail Challenge). Since apparel items are typically not one-size-fits-all, orders are usually placed close to the time of need to allow Staff to accurately determine the quantity required for each size. Consequently, most orders consist of smaller quantities of apparel, generally 49 items or fewer.

In August, Staff issued a Request for Proposals for apparel purchasing (Attachment 3) and received seven responses. Respondents were asked to provide pricing per unit for smaller orders (less than 49) and for larger orders (50 or greater). Based on the responses and the number Staff anticipates ordering of each item, the best overall pricing is from The Sourcing Group. The agreement with The Sourcing Group is included as Exhibit A to the Resolution (Attachment 2). 62

Page 2 of 2 ends

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving the Agreement with The Sourcing Group for Apparel Purchasing Services
2) Exhibit A to the Resolution - Agreement with The Sourcing Group for Apparel Purchasing Services
3) RFP for Apparel Services
63 Attachment 1

Page 1 of 2 ends

RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE AGREEMENT WITH THE SOURCING GROUP FOR APPAREL

PURCHASING SERVICES
WHEREAS, the Parks and Community Services Department purchases apparel for permanent and part-time Staff and for special events held throughout the year; and WHEREAS, Staff released a Request for Proposals for apparel and received seven proposals; and
WHEREAS, based on unit pricing from the proposals, and the estimated amounts that would be ordered, the best pricing was from The Sourcing Group; and WHEREAS, PCS proposes a three-year agreement for apparel purchasing services, effective October 1, 2024, with an option for a two-year extension. Purchasing shall not exceed $75,000 per year, and are subject to annual budget appropriations; and WHEREAS, Section 2.36.090 of the Dublin Municipal Code requires City Council to approve of supplies, equipment, and services with a cost greater than or equal to forty- five thousand dollars ($45,000).

NOW, THEREFORE, BE IT RESOLVEDthat the City Council of the City of Dublin does hereby approve the agreement with The Sourcing Group, attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement and make any necessary changes to carry out the intent of the Resolution.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute an extension of the Agreement for a period of up to two years should the City desire to continue the Agreement with The Sourcing Group.
{Signatures on the following page}
64 Attachment 1

Page 2 of 2 ends

PASSED, APPROVED AND ADOPTED this 15th day of October 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
65 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 1 of 15

CONTRACTOR SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND
THE

SOURCING GROUP
THIS AGREEMENT for apparel purchasing services is made by and between the City of Dublin The Sourcing Group
Oct
ober 1, 2024
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Services & Pricing Information attached as Exhibit A in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on September 30, 2027, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Contractor to complete the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a year to year basis for up to 2 years upon the written consent of the Contractor and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Contractor for the provision of the serves described in Exhibit A does not increase.
to terminate the Agreement as provided for in Section 8.

1.2 Standard of Performance. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged. CONTRACTOR MAKES NO

OTHER OR FURTHER REPRESENTATIONS OR WARRANTIES, AND SPECIFICALLY

DISCLAIMS ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2

1.5 Intentionally Deleted.

1. 6 Intentionally Deleted.

Attachment 2
Exhibit A to the Resolution
66 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 2 of 15
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed $225,000 over the 3 year term (not to exceed $75,000 per year) notwithstanding any contrary indications that may be Agreement. hed as
Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person.

Contractor and City acknowledge and agree that compensation paid by City to Contractor under this including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:

Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;

The beginning and ending dates of the billing period;

A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;

A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment
o A brief description of the work, and each reimbursable expense

The total number of hours of work performed under the Agreement by Contractor and each employee, agent, and subcontractor of Contractor performing services hereunder;

Attachment 2
67 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 3 of 15

Contractor shall give separate notice to the City when the total number of hours worked by Contractor and any individual employee, agent, or subcontractor of Contractor reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Contractor and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Contractor and City, if applicable.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Contractor.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Intentionally Deleted.

2.6 Intentionally Deleted.

2.7 Intentionally Deleted.

2.8 Payment upon Termination. In the event that the City or Contractor terminates this Agreement pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Contractor is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

2.10 [Intentionally Deleted].

Attachment 2
68 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 4 of 15
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. Contractor shall make a written request to City to use facilities or equipment not otherwise listed herein.

3.1 Safety Requirements. In accordance with generally accepted construction practices and state law, Contractor shall be solely and completely responsible for conditions on the jobsite, including safety of all persons and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours.

Contractor shall take all necessary precautions and provide all necessary safeguards to prevent personal injury and property damage. Contractor shall provide protection for all persons including, but not limited to, its employees and employees of its subcontractors; members of the public; and employees, agents, and representatives of the City and regulatory agencies that may be on or about the work.

The services of the City in conducting review and inspection of Contractor's performance is not intended to include review of the adequacy of Contractor's work methods, equipment, bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.

All work and materials shall be in strict accordance with all applicable state, city, county, and federal rules, regulations and codes, with specific attention to the United States Department of Labor Occupational Health and Safety Administration (OSHA) requirements. Contractor shall be solely responsible for compliance with all city, county, and state explosive transport, storage, and blasting requirements and for any damages caused by such operations.

Contractor is hereby informed that work on City property could be hazardous. Contractor shall carefully instruct all personnel working on City property that all conditions of the property are potentially hazardous work areas as to potential dangers and shall provide such necessary safety equipment and instructions as are necessary to prevent injury to personnel and damage to property. Special care shall be exercised relative to work underground.

In addition to complying with all other safety regulations, Contractor shall abide by any and all other City requirements contained in any specifications, special conditions or manuals, which shall be made available by City upon request.

Contractor shall provide and maintain all necessary safety equipment such as fences, barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment and shall take such other action as is required to fulfill its obligations under this section. It is the intent of the City to provide a safe working environment under normal conditions. CONTRACTOR IS ADVISED THAT

ARE INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED Attachment 2
69 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 5 of 15

SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE TO PATHOGENS.

Contractor shall keep adequate first aid facilities and supplies available and instruction in first aid for its employees shall be given.

City reserves the right to require that Contractor bring onto the project or engage the services of a licensed safety engineer at any time during the term of this Agreement. If Contractor does not have a licensed safety engineer on staff, then City may require that s safety
engineer. Contractor shall bear all costs in connection with meeting the requirements of this section.

Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 .

4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain any and all persons employed directly or indirectly by Contractor. The Statutory lity Insurance shall be
provided with limits of not less than $1,000,000 per accident. In the alternative, Contractor may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

Attachment 2
70 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 6 of 15
th a waiver of subrogation in favor
of the City for all work performed by the Contractor, its employees, agents, and subcontractors.

4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall submit the following:

a. Certificate of
in the section; and

b. Waiver of Subrogation Endorsement as required by the section.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $2,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles.

4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:

a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.

b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor.

Attachment 2
71 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 7 of 15
c. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Contractor agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.

d. For any claims related to this Agreement or the work hereunder, the the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall submit the following:

a. Certificate of Liability Insurance in the amounts specified in the section;

b. Additional Insured Endorsement as required by the section;

c. Waiver of Subrogation Endorsement as required by the section; and

d. Primary Insurance Endorsement as required by the section.

4.3 All Policies Requirements.

4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Contractor by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Contractor beginning work, s obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.

4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

Attachment 2
72 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 8 of 15

4.3.4 Wasting Policies. No policy required by this Section 4 policy limit (i.e. limit that is eroded by the cost of defense).

4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except

4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for

Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;

Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or

Terminate this Agreement.

Section 5. RESPONSIBILITIES. Contractor shall
indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (i
its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City; PROVIDED HOWEVER, IN NO EVENT SHALL

CONTRACTOR BE LIABLE FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES.

inability to evaluate Liability or because the Contractor evaluates Liability and determines that the Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Contractor under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until Attachment 2
73 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 9 of 15
disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the tender of defense, whichever occurs first.

California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

Section 6. STATUS OF CONTRACTOR.

6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor further acknowledges that customarily engaged in an independently established trade, occupation, or business of the same nature as the Contractor performs for the City, and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

Attachment 2
74 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 10 of 15

7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.

Contractor shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor.

include in such notice the reasons for cancellation.

In the event of termination, Contractor shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement.

Attachment 2
75 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 11 of 15

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a e personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor. Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator, which shall not be unreasonably withheld or delayed. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.

8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms g:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement;

8.6.3 Retain a different contractor to complete the work described in Exhibit A not finished by Contractor; or

8.6.4 Charge Contractor the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 . All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, Attachment 2
76 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 12 of 15
records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Contractor hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Contractor agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

9.2 . Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.

Section 10. MISCELLANEOUS PROVISIONS.

10.1 A . If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing her relief to which
that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

Attachment 2
77 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 13 of 15

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place codified at California Government Code Section 81000 et seq.

Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.

Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of the City in the previous 12 months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to the Contractor. Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.

10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.8 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.9 Notices. Any written notice to Contractor shall be sent to:

The Sourcing Group, LLC.

Att. Cathy Brandt or David Hunnius
92 Argonaut, Suite 215
Aliso Viejo, CA 92656

Attachment 2
78 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 14 of 15
Any written notice to City shall be sent to:

City of Dublin
Att: City Manager
100 Civic Plaza
Dublin, CA 94568

10.10 Integration. This Agreement, including the scope of service and pricing information attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services and Pricing Information

10.11 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party.

10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.

SIGNATURES ON FOLLOWING PAGE

Attachment 2
79 _____________________________________________________________________________________ Services Agreement between October 1, 2024
City of Dublin and The Sourcing Group Page 15 of 15

The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN THE SOURCING GROUP, LLC

Colleen Tribby, City Manager David Hunnius, Executive Vice President, Sales

Attest:

Marsha Moore, City Clerk

Approved as to Form:

City Attorney
Attachment 2
80 Services Agreement between Exhibit A
City of Dublin and The Sourcing Group Page 1 of 2

EXHIBIT A

SCOPE OF SERVICES & PRICING INFORMATION

Contractor will be responsible for the designing, sourcing/production, and shipping of apparel items for the Parks and Community Services department. Apparel items are used by staff in their duties and for special .). Over the course of the year, the following items are commonly ordered (sorted by event/program):

EVENTS:

Splatter:

Staff apparel: short-sleeve t-shirts, full-zip hooded sweatshirts

Staff apparel: short-sleeve t-shirts, full-zip hooded sweatshirts Run: short-sleeve t-shirts

PROGRAMS:

PCS Facility Ops:

Staff apparel: short-sleeve t-shirts, full-zip hooded sweatshirts

PCS Facility Rentals:

Staff apparel: short-sleeve t-shirts, pullover hooded sweatshirts, polo shirts

PCS Senior Center:

Staff apparel: short-sleeve t-shirts, full-zip hooded sweatshirts

PCS After-School Rec (ASR):

Staff apparel: short-sleeve t-shirts, full-zip hooded sweatshirts

PCS Day Camps (Half-Day and Full-Day):

Staff apparel: short-sleeve t-shirts, full-zip hooded sweatshirts

PCS Student Union:

Staff apparel: polos

PCS Preschool:

Staff apparel: aprons, short-sleeve t-shirts, full-zip hooded sweatshirts

PCS Adult Sports:

Staff apparel: short-sleeve t-shirts, pullover hooded sweatshirts

PCS Youth Sports:

Staff apparel: short-sleeve t-shirts, pullover hooded sweatshirts Coach apparel: short-sleeve t-shirts

PCS Dublin LEAD:

Staff apparel: short-sleeve t-shirts

PCS Waterpark:

Staff apparel: dri-fit t-shirts, sweatpants, bucket hats, polos

PCS Admin:

Other Items as Needed

Attachment 2
81 Services Agreement between Exhibit A
City of Dublin and The Sourcing Group Page 2 of 2
The table below provides unit pricing from The Sourcing Group for items that are commonly ordered throughout the year. Unit prices on these items were requested as part of the RFP for orders of less than 48 and for orders of 48 and above. The unit prices below are for orders of less than 48, unless otherwise noted. Price reductions available when ordering in larger quantities. Setup fees are included unless otherwise noted.

PRODUCT BRAND
(OR SIMILAR)

APPAREL
COLOR

SILK-SCREEN/

PATCH/EMBRODIERY

LOCATION
# OF
PRINT
COLORS

UNIT PRICE

STAFF SHORT-SLEEVE

POLOS-SCREEN PRINT

ULTRACLUB

MESH PIQU
POLO

ASSORTED SILK-SCREEN, LEFT
CHEST 1 $17.22

STAFF PULLOVER
HOODED

SWEATSHIRTS-SCREEN
PRINT

GILDAN -

HEAVY BLEND ASSORTED SILK-SCREEN, LEFT
CHEST & BACK 1 $20.41

STAFF FULL-ZIP
HOODED

SWEATSHIRTS-SCREEN
PRINT

GILDAN -

HEAVY BLEND ASSORTED SILK-SCREEN, LEFT
CHEST & BACK 1 $23.00
(24 and under: $24.12)
*EVENT/PROGRAM T-

SHIRTS-SCREEN PRINT
PORT &

COMPANY

ESSENTIAL
TEE

WHITE SILK-SCREEN, BACK
& FRONT 1 $5.17
*EVENT/PROGRAM T-

SHIRTS-SCREEN PRINT
PORT &

COMPANY

ESSENTIAL
TEE

ASSORTED SILK-SCREEN, BACK
& FRONT
2+
Underbase $6.34

STAFF T-SHIRTS

SCREEN PRINT
PORT &

COMPANY

ESSENTIAL
TEE

ASSORTED SILK-SCREEN, LEFT

CHEST & BACK
1+
Underbase
$10.59
(24 and under: $14.24)

STAFF APRON PORT &

COMPANY BLACK SILK-SCREEN,
FRONT 1 $14.46
(12 and under: $19.29)

STAFF SWEATPANTS PORT &

COMPANY BLACK SILK-SCREEN,
LEFT LEG and Hip 1 $21.43

STAFF WIDE-

BRIM/BUCKET HAT
PORT

AUTHORITY ASSORTED SILK-SCREEN,
FRONT 1 $16.79
(12 and under: $21.35)

STAFF DRI-FIT TEE SPORT-TEK ASSORTED SILK-SCREEN, LEFT
CHEST & BACK 1 $22.00
(25 and under: $26.00)
**STAFF HOODED

PORT

AUTHORITY BLACK BACK PATCH &
FRONT EMBRODIERY 1 $155.00

OTHER ITEMS AS

NEEDED VARIES VARIES VARIES VARIES VARIES

*Based on large order. Prices may vary depending on final qty and sizes **Hooded parka requires setup fee of $50

Attachment 2
82 REQUEST FOR

PROPOSALS
FOR

ON-CALL APPAREL SERVICES
October 1, 2024 - September 30, 2027
City
of Dublin
Posted
: August 5, 2024
Pr
oposals must be received by: August 20, 2024, by 5:00 PM (Pacific Time) Conta
ct: City of Dublin Parks and Community Services
Attn: Brad Olson
[email protected]
100 Civic Plaza, Dublin, CA 94568
925-556-4575
Attachment 3
83 BACKGROUND
The City of Dublin (City) is seeking proposals from qualified vendors to provide on-call apparel services to the Parks and Community Services department for up to three years, with an optional 2-year extension. Apparel will be ordered at multiple times each year for staff and for special events. Please submit a proposal, using the attached apparel fee worksheet, which includes all associated costs that meet and/or exceed the specifications detailed in this RFP.

COPE OF WORK
The selected vendor will be responsible for providing the following:
• P
roduct Categories: staff apparel (polos, tee-shirts, hooded sweatshirts, jackets, aprons, sweatpants, hats, swim parkas, etc.) and event/program apparel (t-shirts, hats, etc.)
• Specifications: staff included brand and type currently used on the worksheet and in the table below. Costing should reflect option that is same or better quality. • Customization: All would have screen printing or embroidery. Details included below and on worksheet.
• Quantity: Most orders will be less than 48 items, but some will have larger quantities.

Fee worksheet includes requests for small and large quantity • Budget: City anticipates spending at least $50,000 annually on apparel.

TY
PICAL APPAREL NEEDS INCLUDE:

Product Brand (or Similar) Print Type and Location

STAFF SHORT-SLEEVE

POLOS-SCREEN PRINT

ULTRACLUB MESH

PIQU - POLO SILK-SCREEN, LEFT CHEST

STAFF PULLOVER HOODED

SWEATSHIRTS-SCREEN
PRINT

GILDAN - HEAVY

BLEND SILK-SCREEN, LEFT CHEST & BACK

STAFF FULL-ZIP HOODED

SWEATSHIRTS-SCREEN
PRINT

GILDAN - HEAVY

BLEND SILK-SCREEN, LEFT CHEST & BACK

EVENT/PROGRAM T-SHIRTS-

SCREEN PRINT

PORT & COMPANY

ESSENTIAL TEE

SILK-SCREEN, BACK & FRONT

STAFF T-SHIRTS SCREEN
PRINT

PORT & COMPANY

ESSENTIAL TEE SILK-SCREEN, LEFT CHEST & BACK

STAFF APRON PORT & COMPANY SILK-SCREEN, FRONT
84 S

TAFF SWEATPANTS PORT & COMPANY SILK-SCREEN, LEFT LEG

STAFF WIDE-BRIM/BUCKET

HAT PORT AUTHORITY SILK-SCREEN, FRONT

STAFF DRI-FIT TEE SPORT-TEK SILK-SCREEN, LEFT CHEST & BACK

STAFF HOODED SWIMMERS

PARKA PORT AUTHORITY BACK PATCH & FRONT EMBRODIERY
S

ELECTION PROCESS
In reviewing the proposals, d etermination of the best quote(s) shall be based upon, but not limited to, the following:
• C
ost: Competitiveness of pricing and overall value.
• Quality: Suitability of materials and craftsmanship.
• Delivery Time: Ability to meet delivery schedules.
• Experience: Relevant experience and client references. • Customization Capabilities: Ability to meet customization requirements. • Customer Service: Responsiveness and support.

EY DATES & RFP SCHEDULE
Milestone Date
RFP Issued August 5, 2024
Proposals Due 5:00 PM, August 20, 2024
City Council Consideration September 2024 – Subject to Change Procurement Begins October 2024 – Subject to Change
*All dates are tentative and subject to change.
85 PROPOSAL SUBMISSION DIRECTIONS AND REQUIREMENTS
• All submissions must be submitted electronically to [email protected]. It is the responsibility of the submitting vendor to verify the proposal was received.

• Submission must include a completed signature page with a point of contact that is qualified to submit on behalf of the contact’s company.

Submission must include a complete fee worksheet. If the specific item is not available, please list NA in the cost column.

• Any cost incurred by contractor in preparing and providing a response to the RFP is solely the responsibility of the contractor.

GENERAL INFORMATION ABOUT PROPOSAL SUBMISSION, EVALUATION,

AND SELECTION
The City reserves and may exercise the following rights and options with respect to the proposal submission, evaluation, and selection process.

The right to:

• Reject any or all proposals and re-issue the RFP at any time prior to execution of a final contract, if, in the City’s sole discretion, it is in the City’s best interest to do so;

• Waive any informalities, defects, non-responsiveness, or irregularities that, in the City’s sole judgment, are not material to the proposal;

• Reject any proposal that does not address the requirements or scope of work of the RFP or that is incomplete or not in conformity or compliance with applicable laws;

• Supplement, amend, substitute, or otherwise modify the RFP at any time prior to selection of one or more contractors for negotiation and to cancel the RFP with or without issuing another RFP;

• Accept or reject any or all items in any proposal and award the contract(s) in whole or in part if it is deemed in the City’s best interest to do so;

• Request that some or all contractors modify proposals based on the City’s review and evaluation;

• Conduct such investigations with respect to the financial, technical, and other qualifications of each contractor as the City, in its sole discretion, deems necessary or appropriate.
86 TERMS AND CONDITIONS
• Selected contractor will provide apparel, as ordered, to the City for up to three years, beginning October 1, 2024. Contractor will have the option to extend the agreement up to two additional years (through September 30, 2029). • The City has budgeted at least $50,000 for apparel in year 1. The City will increase the minimum amount by up to 5% each year.
• This RFP does not constitute a contract or an offer of employment and does not commit the City to award a contract. The City may enter into negotiations for an agreement, on terms and conditions satisfactory to the City; however, the City reserves the right to terminate any negotiations at any time.
• Any cost incurred by contractor in preparing and providing a response to the RFP is solely the responsibility of the contractor.

NSURANCE REQUIREMENTS
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements as outlined below and Iin the City standard agreement:

G
eneral Liability Insurance $2,000,000
Automobile Liability Insurance $2,000,000
Workers’ Compensation Insurance $1,000,000
S

TANDARD CONTRACT SERVICS AGREEMENT
It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed per the fees provided in the attached fee worksheet. A sample of the City’s Standard Contract Services Agreement, including insurance requirements, is provided as Attachment 2.

I
f the interested vendor desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualification.

E
xceptions will be taken into consideration in evaluating Proposals. Otherwise, the interested vendor is to state in the proposal that the Agreement and insurance requirements are acceptable. Consideration for exceptions will not be considered if not included in the submitted proposal.

ONFLICT OF INTEREST
Proposer agrees that, for the term of this contract, no member, officer, or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the 87 Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

EQUAL OPPORTUNITY EMPLOYER
Proposer shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.

GOVERNING LAW
This RFP summarizes the applicable laws and governance, when in conflict applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California.

ATTACHMENTS

1. Apparel Fee Worksheet

2. Example Contract Services Agreement

88 SIGNATURE AND POINT OF CONTACT
The undersigned offers and agrees to furnish the above articles and/or services at the prices and terms stated subject to the general conditions of this quote.

Name of Contact Person:

Name of Firm:

Address:

City: State: Zip:

Phone: Fax:

E-mail Address:

Website:

Signature: Date:
89 City of Dublin - Parks and Community Services
Apparel Fee Worksheet
Attachment 1

PRODUCT BRAND
(OR SIMILAR) APPAREL COLOR

SILK-SCREEN/

PATCH/EMBRODIERY

LOCATION
# OF PRINT
COLORS
SMALL
ORDER (<48)
LARGE
ORDER (48<) NOTES
EXAMPLE < BRAND > < VARIES > < VARIES > 1+ $$$ $

STAFF SHORT-SLEEVE POLOS-SCREEN PRINT ULTRACLUB MESH PIQU POLO ASSORTED SILK-SCREEN, LEFT CHEST 1

STAFF PULLOVER HOODED SWEATSHIRTS-

SCREEN PRINT GILDAN - HEAVY BLEND ASSORTED SILK-SCREEN, LEFT CHEST & BACK 1

STAFF FULL-ZIP HOODED SWEATSHIRTS-

SCREEN PRINT GILDAN - HEAVY BLEND ASSORTED SILK-SCREEN, LEFT CHEST & BACK 1

EVENT/PROGRAM T-SHIRTS-SCREEN PRINT PORT & COMPANY
ESSENTIAL TEE ASSORTED SILK-SCREEN, BACK & FRONT 1

EVENT/PROGRAM T-SHIRTS-SCREEN PRINT PORT & COMPANY
ESSENTIAL TEE ASSORTED SILK-SCREEN, BACK & FRONT 2+

EVENT/PROGRAM T-SHIRTS-SCREEN PRINT PORT & COMPANY
ESSENTIAL TEE WHITE SILK-SCREEN, BACK & FRONT 1

EVENT/PROGRAM T-SHIRTS-SCREEN PRINT PORT & COMPANY
ESSENTIAL TEE WHITE SILK-SCREEN, BACK & FRONT 2+

STAFF T-SHIRTS SCREEN PRINT PORT & COMPANY

ESSENTIAL TEE ASSORTED SILK-SCREEN, LEFT CHEST &
BACK 1
STAFF APRON PORT & COMPANY BLACK SILK-SCREEN, FRONT 1

STAFF SWEATPANTS PORT & COMPANY BLACK SILK-SCREEN,
LEFT LEG 1

STAFF WIDE-BRIM/BUCKET HAT PORT AUTHORITY ASSORTED SILK-SCREEN, FRONT 1

STAFF DRI-FIT TEE SPORT-TEK ASSORTED SILK-SCREEN, LEFT CHEST & BACK 1

STAFF HOODED SWIMMERS PARKA PORT AUTHORITY BLACK BACK PATCH & FRONT EMBRODIERY 1
Additional Charges (silk-screen setup, freight, etc.):

PRICE PER ITEM
90 ATTACHMENT 2

STANDARD CONTRACT SERVICES AGREEMENT TEMPLATE

CONTRACTOR SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND
[NAME OF CONTRACTOR]
Agreement template removed for purposes of October 15,
2024 Regular City Council Meeting
91 STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 5.4
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Payment Issuance Report and Electronic Funds Transfer Prepared by: Darlynn Haas, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will receive a listing of payments issued from September 1, 2024 – September 30, 2024, totaling $11,108,995.91
STAFF RECOMMENDATION:

Receive the report.

FINANCIAL IMPACT:

Summary of Payments Issued
Report Period September 1, 2024 – September 30, 2024
Total Number of Payments: 305
Total Amount of Payments: $11,108,995.91
DESCRIPTION:

The Payment Issuance Report (Attachment 1) provides a listing of all payments for the period beginning September 1, 2024, through September 30, 2024. This report is provided in accordance with the policy adopted November 15, 2011, in Resolution No.189-11. The listing of payments has been reviewed in accordance with the policies for processing payments and expenditures.

The City’s practice of reporting payments to the City Council after the payments have been made is in compliance with California Government Code Sections 37208 (b) and (c), which allow for an agency to make payments without first being audited by the legislative body, as long as such payments are: 1) conforming to a budget approved by ordinance or resolution of the legislative body; and 2) presented to the legislative body for ratification and approval in the form of an audited comprehensive annual financial report.
92

Page 2 of 2 ends

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Payment Issuance Report for September 2024.
93 Date Issued
9/3/2024
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9/9/2024 AT&T - CALNET 3 SERVICE TO CY 8/14/2024 236.13 AT&T - CALNET 3 SERVICE TO FSP FAX 08/14/2024 60.71
AT&T - CALNET 3 SERVICE TO FS18 08/142024 90.28
AT&T - CALNET 3 SERVICE TO CY FAX 08/14/2024 31.13
AT&T - CALNET 3 SERVICE TO PSC FIRE ALARM 08/14/2024 60.71 AT&T - CALNET 3 SERVICE TO LIBRARY 911 08/14/2024 31.13 AT&T - CALNET 3 SERVICE TO CY 8/14/2024 60.71
AT&T - CALNET 3 SERVICE TO SR ALARM 08/12/2024 216.46
AT&T - CALNET 3 SERVICE TO CIVIC 8/12/2024 120.82
AT&T - CALNET 3 SERVICE TO WAVE 8/12/2024 122.05
AT&T - CALNET 3 SERVICE TO SHANNON 08/12/2024 272.68
AMY L. JONES REC CLASS INSTRUCTOR 374.40
ADITYA T. BABU CLUB V.I.P. VOLLEYBALL REC CLASS INSTRUCTOR 900.00 ALL CITY MANAGEMENT SVCS INC CROSSING GUARD SERVICES 7/7/2024-8/17/2024 8,599.27 Payments Issued 9/3/2024 Total: 952,791.47
U.S. BANK CORPORATE PMT SYSTEM PURCHASE CARD STATEMENT AUG 2024 51,097.39 VARGAS AND RAMIREZ SPORTS PCS STAFF UNIFORMS 971.42
TSE ENTERTAINMENT, LLC SPLATTER PERFORMER - TWIST ON TAYLOR 7,500.00 TYLER TECHNOLOGIES, INC. ENERGOV PROJECT 10,500.00
SWRCB STATE OF CALIFORNIA STORMWATER PERMIT FEE 600.00
TOWNSEND PUBLIC AFFAIRS, INC GRANT STRATEGY AND WRITING SERVICES - SEPT 5,000.00 SUAREZ & MUNOZ CONSTRUCTION WALLIS RANCH COMMUNITY PARK CONSTRUCTION AGREEMENT 695,642.73 SPECIAL EVENTS PCS EVENTS FY24-25 TENTING RENTALS - FARMERS MARKET 8,579.00 SHAMROCK OFFICE SOLUTIONS, LLC FILE COPIER LEASE - AUGUST 1,510.70 SHIR MARTIAL ARTS, LLC REC CLASS INSTRUCTOR 1,127.70
SHAMROCK OFFICE SOLUTIONS, LLC FILE PRINTER TONER 15.00 SHAMROCK OFFICE SOLUTIONS, LLC FILE CONTRACT USAGE CHARGE FOR THE 07/16-08/15/24 415.33 ROTARY CLUB OF DUBLIN, CA 2024-2025 MEMBER DUES 2,400.00 RENNE PUBLIC LAW GROUP, LLP CITY COUNCIL STRATEGIC PLANNING 2,691.23 RON HSI TRI-VALLEY AIKIDO REC CLASS INSTRUCTOR 192.00
PAKPOUR CONSULTING GROUP, INC. ENGINEERING SERVICES - PLAN REVIEW - MAY 2024 25,557.50 PHOENIX GROUP INFO SYS. DPS PARKING CITATIONS COLLECTED 232.95 MICHAEL RINALDI SPLATTER MAIN STAGE RENTAL 7,200.00
NEAL OKIN SPLATTER PERFORMER 4,500.00
MELISSA HERNANDEZ COMMITTEE AND COMMISSION MILEAGE REIMB 2,413.21 MELISSA HERNANDEZ SISTER CITY FLIGHT REIMBURSEMENT 2,031.05 INTERNAL REVENUE SERVICE FILING FEE 14,630.00
LSA ASSOCIATES INC. CEQA DOCUMENT PREP FOR DUBLIN FALLON 580 PROJECT 2,006.25 HARRELL HARRIS PHOTOGRAPHY PHOTOGRAPHY SERVICES - ECONOMIC DEVELOPMENT 1,350.00 HEALTHEQUITY, INC. HEALTHCARE-JUL 2024, COMMUTER-AUG 2024 611.75 GOODWIN CONSULTING GROUP, INC. DUBLIN CENTRE CFD FORMATION 4,142.50 HALEY HASLIM UTILITY BOX PAINTING 1,000.00
GLOBAL MUSIC RIGHTS, LLC MUSIC LICENSE FOR FY 24-25 850.00 GOLDEN STATE FLEET SVCS INC DPS TOWING SERVICE 125.00
FRANCISCO & ASSOCIATES, INC. ADMIN/AUDIT SVC FOR CITY ASSESSMENT DIST - FY24-25 7,420.00 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE & REPAIRS 4,844.00 ECS IMAGING INC. ASSUREON ANNUAL RENEWAL 10/1/24-9/30/25 14,542.00 CHRISTINE PETIT REC CLASS INSTRUCTOR 364.80
CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 1,431.50 BIG O'TIRES #7 POLICE VEHICLE MAINTENANCE & REPAIRS 942.16 AUDETTE SOPHIA PHILIPS SPLATTER ENTERTAINMENT 3,300.00
BIG O'TIRES #7 FLAT TIRE REPAIR - JUL 2024 35.00
AMY'S ENGRAVED SIGNS & AWARDS NAMEPLATES - CDD 28.94
ANCHOR ENGINEERING, INC. INSPECTION SERVICES - DEV AND PERMITS - JUL 2024 59,104.60 ALPHA MEDIA LLC KKIQ/KUIC/KKKDV THE WAVE MARKETING AND ADVERTISEMENT 5,800.00 City of Dublin
Payment Issuance Report
Print Date: 10/1/2024
Payments Dated 9/1/2024 through 9/30/2024

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Payee Description Amount
CINTAS CORPORATION NO.2 FIRST AID RESTOCK - DPS 85.76
ATTACHMENT 1
94 City of Dublin
Payment Issuance Report
Print Date: 10/1/2024
Payments Dated 9/1/2024 through 9/30/2024

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9/9/2024
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Payments Issued 9/11/2024 Total: 6,000.00
SWAN ENTERTAINMENT CLIENT TRUST SPLATTER PERFORMER - MUSTACHE HARBOR 6,000.00 U.S. BANK CFD NO. 2015-1 DUBLIN CROSSING 2017 TRUSTEE FEE 1,800.00 Payments Issued 9/9/2024 Total: 1,646,660.99
TREASURER ALAMEDA COUNTY DPS PARKING CITATIONS COLLECTED 1,034.50 U.S. BANK CFD NO. 2015-1 DUBLIN CROSSING SPECIAL TAX BONDS 2,000.00 SWA GROUP JORDAN RANCH NEIGHBORHOOD SQ DESIGN - JUN 2024 61,577.00 T-MOBILE USA, INC. DPS INVESTIGATION 50.00
SITEONE LANDSCAPE SUPPLY INC. IRR UPGRADES PROJECT - CONTROLLER ORDER JUL 2024 545,383.20 SHAMROCK OFFICE SOLUTIONS, LLC FILE HP BLACK CONTRACT LASERJET TONER 15.00 SHAMROCK OFFICE SOLUTIONS, LLC FILE COPIER SUPPLY AND SERVICE 09/01-09/30/2024 2,832.74 SELECT IMAGING COUNCIL APPAREL 181.55
SHALINI REDDY MILEAGE REIMBURSEMENT - AUG 2024 10.45
ROBIN SANDY CRANFORD REC CLASS INSTRUCTOR 945.00
RROOAR REC CLASS INSTRUCTOR 540.00
PG&E B6 SERVICE TO LIBRARY 07/29/2024 1,047.65
REDWOOD TOXICOLOGY LAB. INC. DPS TOXICOLOGY SERVICES 270.16 PG&E SERVICE TO WAVE 08/05/2024 29,216.96
PG&E TC1 SERVICE TO DB 07/07/2024 1.05
PG&E B1 ART LIGHT 7401 DUBLIN BLVD 07/31/2024 302.47
PG&E A6 SERVICE TO FS17 08/05/2024 1,483.86
PG&E SERVICE TO SHANNAN CENTER 07/28/2024 502.01
PG&E B1 7341 ROSAMOND HILLS CT 08/05/2024 17.44
PG&E SERVICE TO FALLON IRRIG 08/08/2024 88.75
PG&E TC1 SERVICE TO FALLON 08/08/2024 1,001.67
PG&E IRRIGATION SERVICE TO 07/30/2024 263.20
PG&E B1 IRRIG 2979 THREE CASTLES 07/17/2024 162.64
PAKPOUR CONSULTING GROUP, INC. CONSTRUCTION MGMT-FALLON SPORTS PARK - JUL 2024 1,575.00 NICOLE WANZENRIED MILEAGE REIMBURSEMENT - AUG 2024 30.08 PACIFIC COAST ENTERTAINMENT GROUP SUMMER BIRTHDAY PARTY MEALS 8,606.00 MCE CORPORATION MAINTENANCE SERVICES - JUL 2024 868,679.65 MONETTE AU MILEAGE REIMBURSEMENT - AUG 2024 17.49
L.N. CURTIS AND SONS DPS - SERVICE NAME BARS PATCHES 391.28 KIDZ LOVE SOCCER REC CLASS INSTRUCTOR 5,094.00
HIREAUVPRO.COM LLC SPLATTER 2024 DRONE LIGHT SHOW 35,000.00 JENNIE RENN SPLATTER ENTERTAINMENT 1,600.00
GOLDEN STATE FLEET SVCS INC DPS TOWING SERVICES - EVIDENCE TOW 2,598.75 HEALTHEQUITY, INC. HEALTHCARE (8/2024) AND COMMUTER (9/2024) BENEFIT 611.75 ENTERPRISE RENT A CAR EAN SERVICES, DPS RENTAL CARS FOR SIU 2,382.36 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE & REPAIRS 1,254.76 EAST BAY POOL SERVICE, INC. THE WAVE POOL MAINTENANCE 10,500.00 DSRSD BILLING PERIOD: 7/1/24 - 8/31/24 21,080.91
DAVID HABERMAN SPLATTER MUSIC PERFORMANCE 1,500.00
DIABLO CRIME SCENE CLEANERS, INC DPS CRIME SCENE CLEANING 1,311.06 CHANDLER ASSET MANAGEMENT INVESTMENT CONSULTING SERVICES AUG 2024 14,343.13 COUNTY OF ALAMEDA OFFICE OF AGENCY HOMELESS MANAGEMENT INFORMATION SYSTEM 4,222.00 BSK ASSOCIATES INC. JORDAN RANCH SQ. GEOTECH SVCS - JUL 2024 593.56 CARBONIC SERVICE POOL CHEMICALS FOR THE WAVE 355.05
BLUETOAD, INC. 2024-25 FALL/WINTER GUIDE PAGE EDITS & EXTRA VIEWS 89.71 BRIAN AIELLO TIE DYE STAFF T-SHIRTS - SPLATTER 499.25
BLAISDELL'S BUSINESS PRODUCTS OFFICE SUPPLIES AUG 2024 1,883.63 BIG O'TIRES #7 POLICE VEHICLE MAINTENANCE & REPAIRS 291.34 AT&T - CALNET 3 SHANNON CENTER ALARM 9391063350 08/12/2024 31.68 AT&T - CALNET 3 SERVICE TO 800 08/12/2024 0.03
AT&T - CALNET 3 HERITAGE CENTER BACKUP 08/06/2024 63.76 AT&T - CALNET 3 HERITAGE 9391018979 08/14/2024 31.13
AT&T - CALNET 3 SERVICE TO ELEVATOR 8/14/2024 119.85
ATTACHMENT 1
95 City of Dublin
Payment Issuance Report
Print Date: 10/1/2024
Payments Dated 9/1/2024 through 9/30/2024

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9/16/2024 COMCAST CIVIC CENTER COMCAST 500M INTERNET 07/31/2024 2,300.00 CODE PUBLISHING, LLC MUNI CODE UPDATES 987.00
COMCAST COUNCIL AV RM BUSINESS CABLE 8/18-9/17/2024 94.42 CLAUDIA URENA PERMIT REFUND #BLDG-2021-00989 CXLD PERMIT 680.20 CMC NEPTUNE LLC RENEWAL - MUSIC SERVICE - THE WAVE 1,200.00 CIVICA LAW GROUP APC COLLIER CANYON RD - LABOR & EXP. THRU 8/27/24 22,403.93 CIVICA LAW GROUP APC BROOKDALE CT. - LABOR THRU 8/31/24 2,896.20 CHRISTINE PETIT REC CLASS INSTRUCTOR 638.40
CDW GOVERNMENT INC EXTRON 6IN CAPTIVE SCREW - NETWORK EQUIPMENT 192.83 CDW GOVERNMENT INC AV EQUIPMENT - CONFERENCE ROOMS UPGRADES (FINCNF) 714.13 CDW GOVERNMENT INC ADOBE LICENSES 1,158.36
CDW GOVERNMENT INC EXTRON 1U RACK SHELF - NETWORK EQUIPMENT 142.07 CDW GOVERNMENT INC VERKAD CAMERA POWER SUPPLY 289.12
CDW GOVERNMENT INC EXTRON LINK PROCESSOR -AV CONTROLLER 3,201.87 CARBONIC SERVICE POOL CHEMICALS FOR THE WAVE 287.71
CATHERYN M GRIER PLANNING COMMISSION 9/10/2024 50.00
BRINKS, INC. ARMORED CAR SERVICE SEPT 2024 320.60
BAY ALARM COMPANY ALARM SERVICES HERITAGE JUL 2024 90.00 BAY ALARM COMPANY ALARM SERVICES CIVIC OCT 2024 84.00
BAY ALARM COMPANY ALARM SERVICES FS17 JUL 2024 237.75
BAY ALARM COMPANY ALARM SERVICES SHANNON OCT 2024 375.06 BAY ALARM COMPANY ALARM SERVICES CORP YARD OCT 2024 741.78 BAY ALARM COMPANY ALARM SERVICES FS16 OCT 2024 138.00
BAY ALARM COMPANY ALARM SERVICES WAVE OCT 2024 2,537.34 BAY ALARM COMPANY ALARM SERVICES SENIOR OCT 2024 369.30 BAY ALARM COMPANY ALARM SERVICES HERITAGE OCT 2024 1,498.44 BAY ALARM COMPANY ALARM SERVICES CIVIC SERVICE CALL AUG 2024 33.08 BAY ALARM COMPANY ALARM SERVICES SHANNON AUG 2024 541.86 AT&T - CALNET 3 ASE CIRCUITS TO 07/31/2024 3,213.19
AVANTPAGE INC TRANSLATING, EDITING & PROOFREADING SERVICES 240.00 AT&T - CALNET 3 SERVICE TO CIVIC 08/27/2024 31.41
AT&T - CALNET 3 CLARK AVE 08/27/2024 31.41
AT&T - CALNET 3 SERVICE TO SHANNON FAX 08/27/2024 31.41 AT&T - CALNET 3 SERVICE TO FS16 08/27/2024 61.27
AT&T CVC AT&T IPFLEX VOIP LINE 630.08
AT&T - CALNET 3 SERVICE TO FS2-3 8/26/2024 354.01
AT&T 600M INTERNET CIVIC CENTER FIBER SERVICES 1,802.67 AT&T PSC-600M IPFLEX INTERNET 2,070.97
AMY'S ENGRAVED SIGNS & AWARDS COUNCIL CHAMBER NAMEPLATE 48.51 ARROW SIGN COMPANY DUBLIN BLVD XCLARK MEDIAN SIGN - 50% DEPOSIT AUG 2024 8,350.00 AMADOR VALLEY INDUSTRIES LLC TRASH SERVICES - CAMP PARKS AUG 2024 34,703.52 AMOBIUS GROUP INC. SCHEDULING SOFTWARE FOR LIVE SCAN & PROPERTY 900.00 A4 PROMOTIONS & INCENTIVES PRINTING: DUBLIN DISTRICTS BANNER 44.88 A4 PROMOTIONS & INCENTIVES PRINTING: BUSINESS LICENSE POST CARDS 290.08 A4 PROMOTIONS & INCENTIVES PRINTING: SPLATTER SIGNAGE 1,216.26 4IMPRINT INC INSIDE DUBLIN - COMMUNITY PROMOTION SUPPLIES 1,587.84 4LEAF INC. BLDG. INSPECTION & PLAN CHECK SERVICES AUG 2024 65,357.00 Payments Issued 9/13/2024 Total: 67,410.25
I C M A 457 PLAN DEFERRED COMP 457: PE 9/6/24 33,186.28 US BANK - PARS PARS: PE 9/6/24 5,119.43
HEALTHEQUITY, INC. HEALTHEQUITY: PE 9/6/24 3,393.95
I C M A 401 PLAN DEFERRED COMP 401A: PE 9/6/24 1,276.83 EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING: PE 9/6/24 24,433.76 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING: PE 9/6/24 79,661.39 Payments Issued 9/12/2024 Total: 79,661.39
ATTACHMENT 1
96 City of Dublin
Payment Issuance Report
Print Date: 10/1/2024
Payments Dated 9/1/2024 through 9/30/2024

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QUENCH USA, INC. WATER SERVICES D073825 AUG-OCT 2024 1,085.33 RAYNE OF SAN JOSE REVERSE OSMOSIS WATER SOFTENER SERV FS16 SEPT 2024 700.80 QUADIENT FINANCE USA, INC. POSTAGE FEES FOR JUL 7900 0444 5825 3931 255.13 QUADIENT FINANCE USA, INC. POSTAGE FEES FOR AUG 7900 0444 5825 3931 4,374.00 PRUDENTIAL OVERALL SUPPLY MAT SERVICES SHANNON SEPT 2024 75.50 PRUDENTIAL OVERALL SUPPLY MAT SERVICES CORP YARD SEPT 2024 51.20 PRUDENTIAL OVERALL SUPPLY MAT SERVICES WAVE SEPT 2024 80.90 PRUDENTIAL OVERALL SUPPLY MAT SERVICES SENIOR SEPT 2024 79.80 PRUDENTIAL OVERALL SUPPLY MAT SERVICES PSC SEPT 2024 51.87 PRUDENTIAL OVERALL SUPPLY MAT SERVICES CIVIC SEPT 2024 92.38 PLEASANTON EVENT RENTALS INC PCS CLEANING OF RENTED LINENS 543.05 PG&E A6 SERVICE TO FS18 08/11/2024 991.76
PIERRE GALANG SMALL BUSINESS SUPPORT: FARMERS MARKET NIGHT 800.00 PG&E SERVICE TO SR CTR 08/11/2024 488.22
PG&E SERVICE TO PSC 08/14/2024 5,116.34
PG&E LS2-A SERVICE TO ARN & MART 08/14/2024 94.83
PG&E LS2-A SERVICE TO CENTRAL 08/14/2024 4.45
PG&E SERVICE TO PSC 08/13/2024 1,943.92
PG&E SERVICE TO VARIOUS TC 07/12/2024 10,539.14
PG&E SERVICE TO 3142 CENTRAL PKWY 08/112024 123.74
PG&E SERVICE TO VARIOUS IRRIG 08/11/2024 120.62
PG&E B1 SERVICE TO DEVANY 08/11/2024 14.41
PG&E SERVICE TO VARIOUS IRRIG 08/06/2024 1,764.48
PG&E VAR PARK IRRIGATION 08/06/2024 119.89
PG&E B6 SERVICE TO BRAY CMMN 08/11/2024 119.32
PG&E B6 SERVICE TO FSP 08/05/2024 6,660.94
PG&E B10S SERVICE TO EGP 08/07/2024 6,610.63
PG&E 6196 HORIZON PKWY M DONBIDDLE 08/14/2024 856.23
PG&E LS2-A EAST DUBLIN 08/14/2024 19,791.12
OPENGOV, INC. DEPT. 0370 OPENGOV-COMMUNITY FEEDBACK 9/2/24-9/1/25 9,100.00 PG&E 6020 DUBLIN BLVD 1010865440 08/13/2024 7.46
ON THE VINE CATERING EVENT: TRI-VALLEY AI SUMMIT: CATERING 1,349.59 ON THE VINE CATERING 2ND ANNUAL TRI VALLEY AI SUMMIT (SHARED COST) 1,048.80 NATIONAL LEAGUE OF CITIES CITY MEMBERSHIP DUES 24-25 7,004.00 NICHOLAS OCHOA PLANNING COMMISSION 9/10/2024 50.00
MATTHEW AINI PLANNING COMMISSION 9/10/2024 50.00
M-GROUP PLANNING SERVICES - BOULEVARD PH 1-5 - JULY 2024 2,058.75 LANLOGIC INC. SHANNON REC CENTER CAMERA REPLACEMENT 29,186.84 LYNX TECHNOLOGIES, INC. GIS CONSULTING SERVICES - AUG 2024 10,875.00 LANLOGIC INC. ON DEMAND, ON-SITE & REMOTE IT ENGINEERING SUPPORT - AUG 2024 7,085.25 LANLOGIC INC. TROUBLESHOOT ALARM SYSTEM 927.50
24/7 WAN MONITORING AT&T 637.50
LANLOGIC INC. WEB PROTECTION AUG 2024 1,050.00
BUSINESS LICENSE OVERPAYMENT REFUND 264.00
LANGUAGE LINE SERVICES FOR AUG 2024 27.30
ALARM SERVICES CIVIC 9/1/24 - 11/30/24 592.28
ALARM SERVICES PSC SEPT 2024 1,197.91
PERMIT REFUND #BLDG-2024-03609 CXLD PERMIT 291.40
ALARM SERVICES LIBRARY 9/1/24 - 11/30/24 1,713.73
PERMIT REFUND #BLDG-2024-02594 CXLD PERMIT 291.40
PERMIT REFUND #BLDG-2024-03578 CXLD PERMIT 291.40
STAGER UTILITY BILL- JUL 2024 568.43
INTERIOR PLANT CARE & MAINT. - SEPT 2024 243.07
ELEVATOR MAINTENANCE JUL 2024 516.00
ELEVATOR MAINTENANCE AUG 2024 516.00
LIVESCAN FEES - JUL 2024 529.00
DIABLO MAGAZINE ADVERTISEMENT 4,035.00
CONSTANT CONTACT, INC.

DEPARTMENT OFJUSTICE ACCTNG OFFICE

DIABLO PUBL ICATIONS

DREAM RIDE ELEVATOR

DUBLIN UNIFIED SCHOOL DISTRICT

EVERYTHING GROWS INTERIOR FREEDOM

FOREVER, LLC

FREEDOM FOREVER, LLC

FREEDOM FOREVER, LLC
J

OHNSON CO

NTROLS SECURITY JOHNSON
CO

NTROLS SECURITY JOHNSON CO

NTROLS SECURITY

KEN WEXNER

LANGUAGE LINE SERVICES
LANLOGIC INC.

EMAIL SVC PROVIDER PREPAID SUBSCRIPTION RENEWAL 2024-25 4,578.00 ATTACHMENT 1
97 City of Dublin
Payment Issuance Report
Print Date: 10/1/2024
Payments Dated 9/1/2024 through 9/30/2024

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9/23/2024 AT&T - CALNET 3 SERVICE TO CY FAX 09/14/2024 30.42 AT&T - CALNET 3 SERVICE TO LIBRARY 911 09/14/2024 30.42 AT&T - CALNET 3 SERVICE TO CY 09/14/2024 59.29
AT&T - CALNET 3 SERVICE TO SR ALARM 09/12/2024 207.65
AT&T - CALNET 3 SERVICE TO CIVIC 09/12/2024 116.32
AT&T - CALNET 3 SERVICE TO WAVE 09/12/2024 117.01
AT&T - CALNET 3 SERVICE TO SHANNON 09/12/2024 261.34
AT&T PSC-600M IPFLEX INTERNET 2,083.06
AT&T - CALNET 3 SERVICE TO PSC 09/01/2024 119.85
ALLISON KELLY PASCHAL-HUNTER HERITAGE AND CULTURAL ARTS COMMISSION 9/12/24 50.00 AMY'S ENGRAVED SIGNS & AWARDS OFFICE WALL SIGNAGE FOR ECONOMIC DEVELOPMENT 77.18 AGRICULTURAL NATURAL RESOURCES FALLON VILLAGE GHAD - MITIGATION PROPERTY MGMT 2024 16,309.76 ALAMEDA COUNTY TRANSPORTATION MEMBER AGENCY FEES FY24-25 43,031.00 ADVANCED INTEGRATED PEST PEST MANAGEMENT JUL 2024 6,428.80 ADVANCED INTEGRATED PEST PEST MANAGEMENT AUG 2024 6,428.80 Payments Issued 9/20/2024 Total: 20,869.54
MINUTEMAN PRESS POSTAGE FOR ELECTION POSTCARD #1 5,675.56 VISION SERVICE PLAN - (CA) VISION INSURANCE PREMIUM - AUG 2024 2,132.34 DELTA DENTAL OF CALIFORNIA DELTA DENTAL PREMIUM - AUG 2024 13,061.64 UNUM LIFE INS CO OF AMERICA LIFE AND AD&D PREMIUM - AUG 2024 11,790.37 Payments Issued 9/19/2024 Total: 11,790.37
Payments Issued 9/17/2024 Total: 101,229.53
CAL PERS PERS RETIREMENT PLAN: PE 9/6/24 101,229.53
WC3-WEST COAST CODE CONSULTANT PLAN REVIEW AND EPROCESS360 CHARGE FOR AUG 2024 15,038.00 Payments Issued 9/16/2024 Total: 5,037,211.94
UNIVERSAL BUILDING SERVICES & SUPPLY WINDOW & CARPET CLEANING SHANNON AUG 2024 1,455.82 UNIVERSAL BUILDING SERVICES & SUPPLY WINDOW & CARPET CLEANING WAVE AUG 2024 1,061.67 UNIVAR SOLUTIONS POOL CHEMICALS FOR THE WAVE 2,544.39
UNIVERSAL BUILDING SERVICES & SUPPLY WINDOW & CARPET CLEANING CIVIC AUG 2024 1,516.18 UNITED SITE SERVICES OF CA INC SEPTIC TANK SERVICES AUG 2024 726.38 UNITED SITE SERVICES OF CA INC SEPTIC TANK SERVICES SEPT 2024 726.38 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES & SUPPLY - CAMP PARKS AUG 2024 33,416.92 UNITED SITE SERVICES OF CA INC SEPTIC TANK SERVICES JUL 2024 726.38 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES AUG 2024 24,691.48 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES & SUPPLY - CAMP PARKS JUL 2024 33,416.92 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES EXTRA SERVICES JUL 2024 7,452.67 TRI-VALLEY COMMUNITY TV RECORD/TELEVISE CITY COUNCIL & PLANNING COMM MTGS 1,147.12 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES JUL 2024 31,483.80 TREASURER ALAMEDA COUNTY FY2024 POLICE SERVICES CONTRACT MAY & JUN 2024 INVOICE 4,378,888.88

TREASURER ALAMEDA COUNTY GENERAL

FUEL JUL 2024 14,356.71
T-MOBILE USA, INC. PIO & PW CELL PHONE SERVICES THROUGH 08/20/2024 1,134.97 TOWNSEND PUBLIC AFFAIRS, INC GRANT STRATEGY AND WRITING SERVICES - MAY 2024 5,000.00 THE CITIES GROUP A JOINT POWERS WC AND SAFETY PROGRAM ASSESSMENT 1,306.18 T-MOBILE USA, INC. CELL PHONE SERVICES THROUGH 08/20/2024 636.44 STEPHEN WRIGHT PLANNING COMMISSION 9/10/2024 50.00
TESLA ENERGY PERMIT REFUND #BLDG-004289-2024 CXLD PERMIT 181.00 STANFORD HEALTH -VALLEYCARE DPS MEDICAL TEST FEES 74.00 SHAWN PEARSON DARE SCHOOL REIMBURSEMENT 2,526.80
SIMPLER SYSTEMS, INC SIMPLER SOFTWARE LICENSING SUPPORT 3,000.00 SHAMROCK OFFICE SOLUTIONS, LLC FILE SHIPPING FOR TONER 31.54 ROEM DEVELOPMENT CORPORATION DV0348 BALANCE REFUND 463.11 ROTARY CLUB OF DUBLIN, CA 2024-2025 MEMBER DUES 600.00
REDWOOD PUBLIC LAW, LLP FOR PROFESSIONAL SERVICES RENDERED THROUGH AUG 2024 93,009.65 REDWOOD PUBLIC LAW, LLP FOR PROFESSIONAL SERVICES RENDERED THROUGH JUL 2024 65,744.98 ATTACHMENT 1
98 City of Dublin
Payment Issuance Report
Print Date: 10/1/2024
Payments Dated 9/1/2024 through 9/30/2024

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9/23/2024 MATTHEW T GILLER PCS COMMISSION 09/16/24 50.00 LSA ASSOCIATES INC. SCHAEFER RANCH GHAD-BIOLOGICAL MONITORING SVCS JUL 2024 1,781.28 MAKE ME A PRO SPORTS REC CLASS INSTRUCTOR 5,385.60
LANLOGIC INC. MULTIMODE FIBER INSTALLATION - HERITAGE CENTER 5,254.99 LIVERMORE-PLEASANTON UMPIRES SPORTS OFFICIATING SERVICES - AUG 2024 1,400.00 KRAMER WORKPLACE INVESTIGATIONS LEGAL SERVICES AUG 2024 9,291.50 KIMLEY-HORN AND ASSOC. INC. PREPARE CEQA ANALYSIS FOR THE DDSP AMENDMENT - JULY 2024 4,336.00 KITTELSON & ASSOCIATES, INC. LTA ANALYSIS PACVEST JUL 2024 5,413.06 KIMLEY-HORN AND ASSOC. INC. DESIGN SERVICES - SLIDES REPAIR MAY 2024 7,716.00 KIMLEY-HORN AND ASSOC. INC. DESIGN SERVICES - SLIDES REPAIR JUL 2024 19,783.00 KIMLEY-HORN AND ASSOC. INC. SAFE ROUTES TO SCHOOL JUL 2024 7,137.00 KIMLEY-HORN AND ASSOC. INC. DESIGN SVCS GOLDEN GATE DR IMPRVMNT JUL 2024 1,513.00 KIMLEY-HORN AND ASSOC. INC. DESIGN SVCS GOLDEN GATE DR IMPRVMNT JUN 2024 4,066.50 JULIA H. TOMTANIA HERITAGE AND CULTURAL ARTS COMMISSION 9/12/24 50.00 KIMLEY-HORN AND ASSOC. INC. SAFE ROUTES TO SCHOOL - JUL 2023 597.50 JCJCJ, INC BOCCE LEAGUE AWARDS 49.61
JIEXING MARGARET LIANG HERITAGE AND CULTURAL ARTS COMMISSION 9/12/24 50.00 HALEY & ALDRICH, INC DEVELOPMENT AND PERMITS PLAN REVIEW JUL 2024 1,993.75 HD SUPPLY CONST & INDUSTRIAL PUBLIC WORKS EQUIPMENT 242.66 GUIDA DEVELOPMENT MAP REVIEW AUG 2024 3,282.50
HALEY & ALDRICH, INC DEVELOPMENT AND PERMITS PLAN REVIEW AUG 2024 4,504.61 GUIDA DEVELOPMENT MAP REVIEW JUL 2024 1,195.00
GINA MARIE GARCIA-GABRIELL HERITAGE AND CULTURAL ARTS COMMISSION 9/12/24 50.00 GTL LEASING, LLC QUARTERLY HYDROGEN FUEL CELL REFUELLING 3,477.00 DARREN PHILLIPS HERITAGE AND CULTURAL ARTS COMMISSION 9/12/24 50.00 DSRSD BILLING PERIOD: 7/17/24 - 9/16/24 31,290.99
CORODATA SHREDDING, INC. SHRED BIN PICKUP AUG 2024 43.29 DANIEL S COLLEY PCS COMMISSION 09/16/24 50.00
ECUBE LABS CO. 4G-LTE CIRCUITBOARD & SENSOR CLEANCUBE AUG 2024 1,869.90 GARY GOCHBERG DV0368 BALANCE REFUND 4,301.37
EAST BAY POOL SERVICE, INC. THE WAVE POOL MAINTENANCE 733.00 DUTCHOVER & ASSOCIATES LANDSCAPE PLAN CHECK & INSPECTIONS - JULY 2024 1,496.25 DUTCHOVER & ASSOCIATES DEVELOPMENT AND PERMITS PLAN REVIEW - JUL 2024 1,260.00 CONSOR NORTH AMERICA, INC. KOOPMAN CANYON CREEK CHANNEL & BANK REPAIR JUL 2024 20,678.78 CONSOR NORTH AMERICA, INC. DEVELOPMENT MAP REVIEW JUL 2024 4,188.85 COMCAST INTERNET/CABLE SVC WAV, SNC, PSC - 9/11-10/10/24 602.90 COMCAST CIVIC CENTER COMCAST 500M INTERNET 08/31/2024 2,554.19 CITY OF SAN LEANDRO AC LEADERSHIP ACADEMY - 3 PARTICIPANTS 6,000.00 CITY OF SAN LEANDRO ALAMEDA COUNTY CITY MANAGER ASSOC ANNUAL DUES 360.00 CHRISTINE PETIT REC CLASS INSTRUCTOR 273.60
CARBONIC SERVICE POOL CHEMICALS FOR THE WAVE 341.73
CDW GOVERNMENT INC EXTRON CTRL SYS LINK - CONFERENCE ROOM 868.68 BEST VERSION MEDIA, LLC THE WAVE EAST DUBLIN LIVING ADVERTISEMENT 408.30 BRIGHTLY SOFTWARE, INC. BRIGHTLY ANNUAL SOFTWARE SUBSCRIPTION 2024-25 55,368.68 BAY ALARM COMPANY ALARM SERVICES CIVIC OCT 2024 180.00
BAY ALARM COMPANY ALARM SERVICES SENIOR OCT 2024 207.00 BAY ALARM COMPANY ALARM SERVICES HERITAGE OCT 2024 689.13 AT&T - CALNET 3 HERITAGE 9391018979 09/14/2024 30.42
AT&T - CALNET 3 SHANNON CENTER ALARM 9391063350 09/12/2024 30.42 AT&T - CALNET 3 ASE CIRCUITS TO 08/31/2024 2,337.42
AT&T - CALNET 3 SERVICE TO CIVIC FIRE ALARM 09/01/2024 61.43 AT&T - CALNET 3 SERVICE TO ELEVATOR 09/14/2024 117.06
AT&T - CALNET 3 SERVICE TO HERITAGE CTR BK UP 09/06/2024 66.78 AT&T - CALNET 3 SERVICE TO CY 09/14/2024 235.42
AT&T - CALNET 3 SERVICE TO BLDG INSP 09/14/2024 61.55
AT&T - CALNET 3 SERVICE TO FSP FAX 09/14/2024 59.29
AT&T - CALNET 3 SERVICE TO FS18 09/14/2024 88.15
AT&T - CALNET 3 SERVICE TO PSC FIRE ALARM 09/14/2024 59.29 ATTACHMENT 1
99 City of Dublin
Payment Issuance Report
Print Date: 10/1/2024
Payments Dated 9/1/2024 through 9/30/2024

Page 7 of 9 ends

ST. PAT'S 2024 EVENT BOY SCOUT TROOP #905 3,000.00
SOBHAN DAS DV0366 BALANCE REFUND 600.93
SQUAD SPORTS INC. REC CLASS INSTRUCTOR 8,360.25
SHAMROCK OFFICE SOLUTIONS, LLC FILE COPIER LEASE - SEPTEMBER 1,510.70 SHWETA AGRAWAL HERITAGE AND CULTURAL ARTS COMMISSION 9/12/24 50.00 SELECT IMAGING CITY COUNCIL NAMEPLATES 53.25
SELECT IMAGING CMO ENGRAVED PLATE 20.21
RRM DESIGN GROUP, A CA CORP DEVELOPMENT AND PERMITS PLAN REVIEW JUL 2024 407.50 SAN JOSE ICE COMPANY ICE FOR SPLATTER 1,102.50
ROTH STAFFING COMPANIES, L.P. BUSINESS LICENSE TEMP 8/16/2024-9/13/2024 5,184.00 RON HSI TRI-VALLEY AIKIDO REC CLASS INSTRUCTOR 427.20
ROBERT HALF TEMP EMPLOYEE FOR FINANCE DEPARTMENT 8/2/2024-9/13/2024 19,696.05 RCLCO MARKET PRICING AND ABSORPTION ANALYSIS -CFD 16,504.75 RICHARD THORNBURY PCS COMMISSION 09/16/24 50.00
PRUDENTIAL OVERALL SUPPLY MAT SERVICES CORP YARD SEPT 2024 51.20 RACHEAL MATHENY PCS COMMISSION 09/16/24 50.00
PRUDENTIAL OVERALL SUPPLY MAT SERVICES SENIOR SEPT 2024 79.80 PRUDENTIAL OVERALL SUPPLY MAT SERVICES SHANNON SEPT 2024 75.50 PRUDENTIAL OVERALL SUPPLY MAT SERVICES CIVIC SEPT 2024 92.38 PRUDENTIAL OVERALL SUPPLY MAT SERVICES WAVE SEPT 2024 80.90 PRUDENTIAL OVERALL SUPPLY MAT SERVICES PSC SEPT 2024 51.87 PLEASANTON EVENT RENTALS INC PCS CLEANING OF RENTED LINENS 1,133.75 PG&E PG&E ELECTRICAL SERVICE CONNECTION 4144M WALLIS RN 4,391.89 PLAN JPA GENERAL LIABILITY CLAIMS - AUG 2024 463.05
PG&E SERVICE TO HPM 08/27/2024 719.03
PG&E PG&E ELECTRICAL SERVICE CONNECTION FEE 6501 RUTHER 61,178.89 PG&E SERVICE TO FS16 08/11/2024 919.60
PG&E B6 SERVICE TO LIBRARY 08/28/2024 2,004.57
PG&E SERVICE TO WAVE 09/04/2024 32,564.97
PG&E SERVICE TO HCP 08/28/2024 2,509.44
PG&E TC1 SERVICE TO 6795 DOUGHERTY 08/30/2024 220.64
PG&E LS2-A SERVICE TO AVB 08/29/2024 1,703.51
PG&E B1 ART LIGHT 7401 DUBLIN BLVD 08/29/2024 287.67
PG&E A6 SERVICE TO FS17 09/04/2024 115.32
PG&E B1 SERVICE TO POSITANO IRRIG 08/28/2024 245.46
PG&E B1 7341 ROSAMOND HILLS CT 09/04/2024 16.02
PG&E B1 SERVICE TO PASSATEMPO 08/22/2024 79.63
PG&E B1 SERVICE TO SEAN DIAMOND 08/26/2024 204.75
PG&E SERVICE TO SHANNON CENTER 08/28/2024 137.53
PG&E SERVICE TO SCH RNCH PARK 08/27/2024 420.04
PG&E B10S SERVICE TO CIVIC CENTER 08/13/2024 12,246.39
PG&E SERVICE TO CORP YARD 08/28/2024 1,745.50
PG&E IRRIGATION SERVICE TO 08/29/2024 264.52
PG&E SERVICE TO VARIOUS IRRIG 08/27/2024 50.88
PG&E SERVICE TO SHANNAN CENTER 08/27/2024 24.64
PG&E SERVICE TO GLEASON IRRIG 08/28/2024 886.23
PAKPOUR CONSULTING GROUP, INC. DEVELOPMENT AND PERMITS PLAN REVIEW AUG 2024 33,530.00 PAKPOUR CONSULTING GROUP, INC. CM/INSP. SVCS. SAFE ROUTES TO SCHOOL AUG 2024 13,265.00 PAKPOUR CONSULTING GROUP, INC. ENGINEERING SERVICES - PLAN REVIEW - JUN 2024 18,975.00 PAKPOUR CONSULTING GROUP, INC. DEVELOPMENT AND PERMITS PLAN REVIEW JUL 2024 17,267.50 NICHOLS CONSULTING ENGINEERS, CHTD 2025 & 2026 PAVING WORK PLAN JUL 2024 3,159.54 NITHILA JEYAKIRUPA SADHEESH PCS COMMISSION 09/16/24 50.00 NATIONAL CIVIC LEAGUE 2024 NATIONAL CIVIC LEAGUE MEMBERSHIP 2,500.00 NICHOLS CONSULTING ENGINEERS, CHTD DESIGN SVCS-IRON HORSE NATURE PARK JUL 2024 3,652.50 MINUTEMAN PRESS VOTER INFORMATION FLYERS 326.94
MINUTEMAN PRESS SPLATTER SIGNAGE 235.49
MCE CORPORATION MAINTENANCE SERVICES - AUG 2024 916,075.25 ATTACHMENT 1
100
City of Dublin
Payment Issuance Report
Print Date: 10/1/2024
Payments Dated 9/1/2024 through 9/30/2024

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JOY LIU WEEKEND WONDERS PHOTOGRAPHY 140.00
KEYSER MARSTON ASSOCIATES, INC DUBLIN COMMONS REAL ESTATE ANALYSIS 35,905.00 IRON MOUNTAIN POLICE RECORDS STORAGE - SEPTEMBER 2024 372.67 JAM SERVICES INC AMADOR PLZ NEAR SPROUTS RRFB REPLACE PARTS JUL 2024 13,092.19 EAST BAY REGIONAL MOBILE RADIO REGIONAL CONNECTIVITY FY24-25 64,356.00 HARRELL HARRIS PHOTOGRAPHY PHOTOGRAPHY SERVICES - PRESCHOOL 2024 300.00 DUTCHOVER & ASSOCIATES LANDSCAPE PLAN CHECK & INSPECTIONS - AUG 2024 935.00 EAST BAY POOL SERVICE, INC. THE WAVE POOL MAINTENANCE 374.96 CINTAS CORPORATION NO.2 FIRST AID RESTOCK - DPS 61.31
CINTHIA BARRAGAN ALVAREZ DV0381 BALANCE REFUND 2,856.50 CHRISTINE PETIT REC CLASS INSTRUCTOR 489.60
CDW GOVERNMENT INC 22 MILES SOFTWARE CONTENT MANAGER AND INSTALLATION 33,232.25 CEC ENTERTAINMENT, LLC REFUND FOR PLOC-2024-00111 TUP 500.00 BLACKBRIDGE CONSULTING INC BUSINESS SUPPORT: NAVIGATOR PROGRAM 2,619.16 CARBONIC SERVICE POOL CHEMICALS FOR THE WAVE 281.79
BIG O'TIRES #7 POLICE VEHICLE MAINTENANCE & REPAIRS 6,818.86 BAY AREA NEWS GROUP EAST BAY LEGAL NOTICES - AUG 2024 1,385.16 ALLEN'S AUTOMOTIVE & TOWING IN DPS EVIDENCE TOWING SERVICE 630.00 ALAMEDA CO SHERIFF'S OFFICE CASE #L23-05152, LEVY FILE #24-5745 699.44 ALL CITY MANAGEMENT SVCS INC CROSSING GUARD SERVICES 8/18/24-9/14/2024 40,838.21 ALAMEDA CO SHERIFF'S OFFICE BROCHURES 201.90
ALAMEDA CO SHERIFF'S OFFICE BUSINESS CARDS 30.68
A4 PROMOTIONS & INCENTIVES SPLATTER PRINTING SERVICES 2,809.50 ACCOPSA -ALAMEDA COUNTY CHIEFS OF MEMBERSHIP DUES 750.00 222 THE PHOTOBOOTH LLC DIGITAL PHOTOBOOTH SERVICE - SPLATTER 650.00 US BANK - PARS PARS: PE 9/20/24 & SEPTEMBER COUNCIL 4,271.42 Payments Issued 9/27/2024 Total: 169,140.69
I C M A 401 PLAN DEFERRED COMP 401A: PE 9/20/24 1,276.83 I C M A 457 PLAN DEFERRED COMP 457: PE 9/20/24 & SEPTEMBER COUNCIL 36,723.70 EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING: PE 9/20/24 &SEPTEMBR COUNCIL 23,426.00 HEALTHEQUITY, INC. HEALTHEQUITY: PE 9/20/24 3,393.95
CAL PERS PERS RETIREMENT PLAN: PE 9/20/24 & SEPT COUNCIL 100,048.79 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING: PE 9/20/24 &SEPTEMBERCOUNCIL 76,256.92 Payments Issued 9/26/2024 Total: 76,256.92
Payments Issued 9/25/2024 Total: 116,819.12
STATE OF CALIFORNIA STATE TREASURY COMPENSATION FOR R/W ACQUISITION 104,000.00 TENSILE SHADE PRODUCTS, LLC PCS - SUNDALA REPLACEMENT HARDWARE 1,468.00 MINUTEMAN PRESS POSTAGE FOR ELECTION POSTCARD #2 5,675.56 MINUTEMAN PRESS POSTAGE FOR ELECTION POSTCARD #3 5,675.56 Payments Issued 9/23/2024 Total: 1,980,522.29

WORKFORCE INTEGRITY & TRAINING

IRONHORSE NATURE PARK-CWA ADMIN AUG 2024 563.32
W-TRANS TRAFFIC ENGINEERING SERVICES - STAFF AUG 2024 4,231.25

WORKFORCE INTEGRITY & TRAINING

SAFE ROUTES TO SCHOOL - CWA ADMIN SEPT 2024 1,090.00

WORKFORCE INTEGRITY & TRAINING

CWA ADMIN-GREEN STORMWATER INFRASTRUCTURE AUG 2024 578.52 WILLDAN HOMELAND SOLUTIONS RETENTION RELEASE- CITYWIDE ENERGY IMPROVEMENTS 147,315.50 UNITED SITE SERVICES OF CA INC SEPTIC TANK SERVICES OCT 2024 726.38 VALERIE DEAM MC GRATH IRISH DANCERS REC CLASS INSTRUCTOR 2,988.00 TREASURER ALAMEDA COUNTY RETURN ASSET SEIZURE FUND CASE: D21-03103 4,909.89

TREASURER ALAMEDA COUNTY PW

TRAFFIC SIGNAL AND STREETLIGHT MAINT SVCS JUL2024 47,266.03 TRB AND ASSOCIATES, INC. PLAN REVIEW & INSPECTION SERVICES AUG 2024 23,077.50 TREASURER ALAMEDA COUNTY FY23/24 Q4 - FIELD AND SHELTER SERVICES 61,437.80 THE CONSTRUCTION ZONE, LLC RETIRE STREET SIGN 55.13
TIMEA IHAROSI HERITAGE AND CULTURAL ARTS COMMISSION 9/12/24 50.00 SYED SAMEER SHABIR HAKIM PCS COMMISSION 09/16/24 50.00
ATTACHMENT 1
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City of Dublin
Payment Issuance Report
Print Date: 10/1/2024
Payments Dated 9/1/2024 through 9/30/2024

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Total Number of Payments Issued:

Grand Total for Payments Dated 9/1/2024 through 9/30/2024: 11,108,995.91 305
Payments Issued 9/30/2024 Total: 842,631.41
VSS INTERNATIONAL, INC. 2024 CAPE SEAL CONSTRUCTION AGREEMENT 82,009.20 YAMAHA GOLF CARTS OF CALIF INC YAMAHA GOLF CARTS - SPLATTER 2024 3,594.15 VERIZON WIRELESS DATA PLAN FOR LICENSE PLATE READERS 8/4/2024-9/3/2024 2,517.35 TRI-VALLEY JANITORIAL INC. JANITORIAL SERV & SUPPLY - CAMP PARKS SEPT 2024 33,416.92 VARGAS AND RAMIREZ SPORTS BAT BUSTERS TEE BALL SHIRTS AND HATS 1,189.58 TREASURER ALAMEDA COUNTY FY23/24 Q4 FIELD AND SHELTER SERVICES 8,340.10 TREASURER ALAMEDA COUNTY PARKING CITATIONS COLLECTED 962.00 SUULUTAAQ, INC. GREEN STORMWATER INFRASTRUCTURE - PROGRESS PAYMENT 398,009.64 TIM FITZGERALD PLOC-004047-2024 REFUND 314.16
STRATEGIC ECONOMICS INC. CONSULTANT FOR UPDATE OF ED STRATEGY & GP ELEMENT 2,186.25 SUMURI LLC TALINO INTEL EVIDENCE WORKSTATION PD 8,719.67 SHAMROCK OFFICE SOLUTIONS, LLC FILE PRINTER TONER 15.00 ST. RAYMOND CATHOLIC CHURCH BOY

SERVICES FOR SPLATTER 2024 1,500.00
ROTH STAFFING COMPANIES, L.P. TEMP STAFF FOR BUSINESS LICENSE 9/9/24 -9/15/2024 1,670.54 SHAMROCK OFFICE SOLUTIONS, LLC FILE COPIER SUPPLY AND SERVICE 9/16-10/15/24 707.14 QUADIENT LEASING USA, INC. NEOPOST MAIL MACHINE LEASE FY24-25 1,282.75 REDWOOD TOXICOLOGY LAB. INC. DPS TOXICOLOGY SERVICES 466.56 QUADIENT FINANCE USA, INC. POSTAGE FEES FOR AUG 7900 0440 8080 3483 285.40 PHOENIX GROUP INFO SYS. PARKING CITATIONS COLLECTED 225.00 PRO CYCLES LLC POLICE VEHICLE MAINTENANCE & REPAIRS 3,514.67 OPENGOV, INC. DEPT. 0370 OPENGOV BUDGETING SOFTWARE SERVICES FY 24-25 52,472.00 PAKPOUR CONSULTING GROUP, INC. EXT. PAINT CITY FACILITIES CONSTRUCT MGMT JUL2024 2,775.00 MOTOROLA SOLUTIONS, INC. RADIO EQUIPMENT FOR NEW VEHICLES D21 & D22 16,366.16 NOVANI, LLC. TRAFFIC OPERATING CENTER MAINTENANCE JUL2024 3,000.00 M-GROUP PLANNING SERVICES - BOULEVARD PH 1-5 - AUG 2024 3,892.50 MICHAEL BAKER INT'L, INC. AFFORDABLE HOUSING MONITORING ASSISTANCE - AUG 2024 1,485.00 LSA ASSOCIATES INC. CEQA DOCUMENT PREP FOR DUBLIN FALLON 580 PROJECT - AUG 2024 126.21 MEYERS NAVE FOR PROFESSIONAL SERVICES RENDERED THROUGH JUN 2024 867.00 L.N. CURTIS AND SONS DPS - NAMEPLATES 391.28
ATTACHMENT 1
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STAFF REPORT

CITY COUNCIL

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Agenda Item 5.5
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Annual Street Resurfacing (2024 Slurry Seal) Project, CIP No. ST0117 – Contract Change Order Authorization for Hacienda Drive
Prepared by: Michael Boitnott, Capital Improvement Program Manager EXECUTIVE SUMMARY:

The City Council will consider increasing the contract change order authority of the City Manager for the Annual Street Resurfacing (2024 Slurry Seal) Project, CIP No. ST0117, to enable a change to the contract with American Asphalt Repair & Resurfacing Co. to resurface and restripe Hacienda Drive from Dublin Boulevard to the I-580 on- and off-ramps.

STAFF RECOMMENDATION:

FINANCIAL IMPACT:

The cost to resurface and restripe Hacienda Drive from Dublin Boulevard to the I-580 on- and off- ramps is estimated at $175,000. There are sufficient funds in the Annual Street Resurfacing Project (CIP No. ST0117) budget to fund this work.

DESCRIPTION:

On April 16, 2024, the City Council awarded a construction contract of $809,029 to American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing (2024 Slurry Seal) Project, CIP No. ST0117, and authorized the City Manager to approve change orders up to a contingency amount of $100,000 (Resolution No. 28-24). The total potential construction contract amount, including the $100,000 construction contingency, is $909,029. 103

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The 2024 Slurry Seal Project is currently under construction and has repaired localized failed asphalt concrete pavement, slurry sealed approximately 1.5 million square feet of roadway, and installed pavement delineation on 51 street segments.

Proposed Change Order
The segment of Hacienda Drive pavement between Dublin Boulevard and the I-580 on-and off- ramps is significantly oxidized, and the top road surface is unevenly worn over the entire segment.

The uneven wear of the asphalt surface decreases visibility of lane lines, pavement markings, and crosswalks. Staff solicited a quote from American Asphalt Repair & Resurfacing Co., Inc. to resurface Hacienda Drive between Dublin Boulevard and the I-580 on- and off-ramps. This resurfacing would include cleaning and preparing the existing asphalt surface, crack filling and patching surface gaps, applying a sand/oil slurry seal on all asphalt pavement surfaces, and installing new striping, pavement markings, and crosswalks.

The Hacienda Drive pavement resurfacing and restriping is estimated to cost no more than $175,000. Existing project change orders have encumbered $10,000 of the initial $100,000 contingency, leaving $90,000 available. To complete the Hacienda Drive work at $175,000, Staff requests that City Council authorize an additional $85,000 of change order authority for the City Manager. This will bring the total authorized change order authority to $185,000 and increases the total potential construction cost to $994,029. A budget change is not needed as there are sufficient available funds in the project budget.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted. A courtesy copy of this report was sent to American Asphalt Repair & Resurfacing Co., Inc.

ATTACHMENTS:
1) Resolution Authorizing the City Manager to Approve Contract Change Orders with American Asphalt Repair & Resurfacing Co., Inc. for Hacienda Drive for the Annual Street Resurfacing (2024 Slurry Seal) Project, CIP No. ST0117
2) Resolution No. 28-24 – Approving the Plans and Specifications and Awarding a Contract to American Asphalt Repair & Resurfacing co., Inc. for Annual Street Resurfacing (2024 Slurry Seal) Project, CIP No. ST0117
3) CIP No. ST0117
104
Attachment 1
Reso. No. XX-24, Item X.X, Adopted 10/15/2024 Page 1 of 1 RESOLUTION NO. XX - 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AUTHORIZING THE CITY MANAGER TO APPROVE CONTRACT CHANGE ORDERS WITH AMERICAN ASPHALT REPAIR & RESURFACING CO., INC. FOR HACIENDA DRIVE FOR THE ANNUAL STREET RESURFACING (2024 SLURRY SEAL) PROJECT, CIP NO. ST0117 WHEREAS, on April 16, 2024, the City of Dublin adopted Resolution No. 28-24, Approving the Plans and Specifications and Awarding a Contract to American Asphalt Repair & Resurfacing co., Inc. for the Annual Street Resurfacing (2024 Slurry Seal) Project, CIP No.

ST0117; and
WHEREAS, the City Council authorized the City Manager or designee to approve contract change orders based on appropriated funds designated for the Project up to the contingency amount of $100,000; and
WHEREAS, additional resurfacing need has been identified for Hacienda Drive between Dublin Boulevard and the I-580 on- and off-ramps; and
WHEREAS, sufficient budget is available in the Annual Street Resurfacing Project, CIP No. ST0117, to increase the project contingency by $85,000, thereby facilitating completion of the additional scope of work, estimated at $175,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager, or designee, to approve contract change orders with American Asphalt Repair & Resurfacing co., Inc. up to the revised contingency amount of $185,000 and increase the construction contract total to $994,029.

PASSED, APPROVED AND ADOPTED this 15th day of October 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
105
Attachment 2
106
107
Attachment 3
108
109

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Agenda Item 5.6
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117 – Acceptance of Work
Prepared by: Michael Boitnott, Capital Improvement Program Manager EXECUTIVE SUMMARY:

The City Council will consider the acceptance of the Annual Street Resurfacing (July 2023 Slurry Seal) Project. The project included localized repair of failed asphalt concrete pavement, slurry seal, and pavement delineation on 46 street segments.

STAFF RECOMMENDATION:

Adopt the Resolution Accepting the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117.

FINANCIAL IMPACT:

The Annual Street Resurfacing (2023 Slurry Seal) Project is complete, and the project cost was as follows:

Project Funding Source(FY 2023-24)
State Gas Tax Fund $600,920
Measure BB Sales Tax Local Streets Fund $575,000
Road Maintenance & Rehab Account (RMRA) $1,123,961
Total Funding $2,299,881
110

Page 2 of 2 ends

Estimated Expenditures
Construction Contract with Change Orders $794,375
Contract Services, Design, Salary, and Testing $348,126 Total Expenditures $1,142,501
Estimated Project Balance $1,157,380
Upon the City Council’s acceptance of the project, the remaining budget will be retained within the Annual Street Resurfacing Project for use on other 2024 resurfacing projects.

DESCRIPTION:

On August 15, 2023, the City Council awarded a construction contract in the amount of $706,586.60 to American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117. The slurry seal program provides for the preventative maintenance of our local streets and roads. As streets begin showing wear and stress cracks, it is important to seal the cracks to keep water from getting under the street pavement.

Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete surfacing. The material consists of a sand/oil mixture, which seals cracks and provides a new uniform wearing surface.

The 2023 project included localized repair of failed asphalt concrete pavement, slurry seal, and pavement delineation on 46 street segments as shown on the Location Map (Attachment 2). The total project included approximately 1.57 million square feet of slurry seal, 23,322 square feet of pavement “Hot Mix Asphalt” dig out repairs, and 2,850 square feet of resurfacing.

Staff has determined that the project is complete and recommends that the City Council accept the project and begin the warranty period. The estimated remaining project budget of $1,157,380 will be retained within the Annual Street Resurfacing Project budget.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted, and a copy of this report was sent to American Asphalt Repair & Resurfacing Co., Inc.

ATTACHMENTS:
1) Resolution Accepting the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No.

ST0117
2) July 2023 Slurry Seal, Project Location Map
3) CIP No. ST0117
111
Attachment 1
Reso. No. XX-24, Item X.X, Adopted 10/15/2024 Page 1 of 2 RESOLUTION NO. XX - 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
ACCEPTING THE ANNUAL STREET RESURFACING (JULY 2023 SLURRY SEAL) PROJECT, CIP NO. ST0117
WHEREAS, on August 15, 2023, the City of Dublin entered into a Construction Contract with American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing (July 2023 Slurry Seal) Project, that slurry coated 46 street segments; and WHEREAS, said improvements have been completed in accordance with plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of the City of Dublin; and
WHEREAS, as a condition of the contract, American Asphalt Repair & Resurfacing Co., Inc. is required to warranty the improvements for a period of one year following the completion of the work and maintain a maintenance bond in the amount of 10% of the final contract value.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby accept the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117 and authorize Staff to file a Notice of Completion with Alameda County.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager, or designee, to release the retention, if after 35 days of filing the Notice of Completion there are no subcontractor claims.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager, or designee, to release the maintenance bond at the end of the one-year warranty period.
{Signatures on the following page}
112
Attachment 1
Reso. No. XX-24, Item X.X, Adopted 10/15/2024 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 15th day of October 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
113
Annual Street Resurfacing “July 2023 Slurry Seal”
Project No. ST0117
Loca!on Map
Attachment 2
114
Attachment 3
115
116

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Agenda Item 5.7
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT- Approval of a Plan of Finance Including the Issuance of Revenue Bonds by the California Municipal Finance Authority for the Regional Street Senior Affordable Housing project
Prepared by: Jason Earl, Senior Management Analyst
EXECUTIVE SUMMARY:

Eden Housing, Inc. requested that the California Municipal Finance Authority (CMFA) serve as the municipal issuer of bonds in an amount not to exceed $50,000,000 of tax-exempt revenue bonds.

The bond proceeds will be used to finance the acquisition, construction, development, and equipping of a 113-unit multifamily rental housing facility known as the Regional Street Senior Affordable Housing Project. The project will be owned and operated by Eden Housing or their controlled affiliate and located at 6541-6543 Regional Street. The City Council is being asked to adopt a resolution to approve the financing of the Project by the CMFA.

STAFF RECOMMENDATION:

FINANCIAL IMPACT:

The bonds to be issued by the California Municipal Finance Authority (CMFA) for the Project will be the sole responsibility of the Eden Housing, and the City will have no financial, legal, moral obligation, liability or responsibility for the Project or the repayment of the bonds. All financing documents with respect to the issuance of the bonds will contain clear disclaimers that the bonds are not obligations of the City or the State of California but are to be paid for solely from funds provided by the borrower.

The Board of Directors of the California Foundation for Stronger Communities, a California non- profit public benefit corporation (the “Foundation”), acts as the Board of Directors for the CMFA. 117

Page 2 of 4 ends

Through its conduit issuance activities, the CMFA shares a portion of the issuance fees it receives with its member communities and donates a portion of these issuance fees to the Foundation for the support of local charities. With respect to the City of Dublin, it is expected that a portion of the issuance fee attributable to the City will be granted by the CMFA to the City’s General Fund. Such grant may be used for any lawful purpose of the City. Eden Housing will be the beneficiary of the CMFA’s charitable donation through a 25% reduction in issuance fees.

DESCRIPTION:

Background
The Regional Street Senior Affordable Housing Project will provide 113 units on a 1.3-acre site located at 6541-6543 Regional Street within the Transit Oriented District of the Downtown Dublin Specific Plan (DDSP) (Figure 1). The City facilitated the donation of the site to Eden Housing as part of the Community Benefit Program Agreement for the Avalon West Project on St Patrick Way.

Figure 1. Location Map
Additionally, the City Council reserved units from the DDSP Development Pool and authorized the commitment of $5 million in Alameda County Measure A-1 Bond funds to the Project. The City was also awarded a $3.3 million Local Housing Trust Fund grant from the California Department of Housing and Community Development for the Project, and on November 23, 2021, the Planning Commission approved a Site Development Review Permit for the Project. Since that time, Eden Housing has been pursuing their building permits and has assembled all the financing necessary to move forward with construction, as well as bond financing.

Bond Financing
The California Municipal Finance Authority (CMFA) was created on January 1, 2004 pursuant to a joint exercise of powers agreement to promote economic, cultural and community development, through the financing of economic development and charitable activities throughout California.

Such financing consists of both taxable and tax-exempt bond issuances for local governments, non- profit organizations, and businesses, to fund projects that improve the standard of living in communities. The CMFA’s representatives and its Board of Directors have considerable

SUBJECT

PROPERTY
118

Page 3 of 4 ends

experience in bond financing, and to date, over 200 municipalities, including the City of Dublin, have become members of the CMFA.

For the Regional Street Project, the CMFA will serve as the municipal issuer of tax-exempt revenue bonds in an aggregate principal amount not to exceed $50,000,000. The bond proceeds will be used to finance the acquisition and construction of the Project.

In accordance with the Tax and Equity Fiscal Responsibility Act, the CMFA is scheduled to conduct its own public hearing on the Project on October 14, 2024. That hearing provides members of the community an opportunity to speak on the use of tax-exempt bonds to finance the Project. In accordance with Section 147(f) of the Internal Revenue Code and Section 4 of the CMFA Joint Exercise of Powers Agreement, the City Council must provide its own approval of the issuance of the bonds for the financing of the Project.

Analysis
There are no costs or any financial liability associated with membership in the CMFA and the City will in no way become exposed to any financial liability by reason of its recommendation and approval of up to $50,000,000 of tax-exempt revenue bonds. The bond proceeds will be used to finance the acquisition, construction, development, and equipping of the 113-unit multifamily rental 100% affordable housing development known as the Regional Street Senior Affordable Housing project to be owned and operated by Eden Housing, Inc. Participation by the City in the CMFA will not impact the City’s appropriations limits and will not constitute any type of indebtedness of the City. Outside of adopting the required resolution, no other participation or activity of the City or the City Council with respect to the issuance of the bonds will be required.

The resolution approving the issuance of the bonds by the CMFA for the benefit of Regional Street Investors, LP., to finance the Regional Street Senior Affordable Housing project is included as Attachment 1.

STRATEGIC PLAN INITIATIVE:

Strategy 3: Housing Inclusivity and Affordability
Objective a: Implement the goals, policies, and programs in the 2023-2031 Housing Element.

Objective b: Support efforts to produce housing affordable at all levels of income.

Objective d: Support development of housing types to support essential workers, younger buyers, and seniors.

ENVIRONMENTAL DETERMINATION:

The California Environmental Quality Act (CEQA), together with State Guidelines and City of Dublin CEQA Guidelines and Procedures require that certain projects be reviewed for environmental impacts and that environmental documents be prepared. The proposed tax exempt revenue bond is exempt from the requirements of CEQA pursuant to CEQA Guidelines Section 15061(b)(3) as the tax exempt revenue bond is not a project and would not have a significant effect on the environment, and therefore is exempt from the requirements of CEQA. 119

Page 4 of 4 ends

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving a Plan of Finance Including the Issuance of Revenue Bonds by the California Municipal Finance Authority for the Purpose of Financing and Refinancing the Acquisition and Construction of a Multifamily Rental Housing Development known as Regional Street Senior Affordable Housing Located at 6451-6543 Regional Street 120
Attachment 1
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 1 of 2 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING A PLAN OF FINANCE INCLUDING THE ISSUANCE OF REVENUE BONDS BY

THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY FOR THE PURPOSE OF FINANCING

AND REFINANCING THE ACQUISITION AND CONSTRUCTION OF A MULTIFAMILY

RENTAL HOUSING DEVELOPMENT KNOWN AS REGIONAL STREET SENIOR AFFORDABLE HOUSING LOCATED AT 6541-6543 REGIONAL STREET WHEREAS, Eden Housing, Inc., a California nonprofit public benefit corporation (the “Sponsor”), on behalf of Regional Street Investors, L.P., a California limited partnership, or another ownership entity created by Regional Street, LLC, a California limited liability company, its general partner (the “General Partner”), or by another affiliate of the Sponsor (such limited partnership or other ownership entity, the “Borrower”), has requested that the California Municipal Finance Authority (the “Authority”) undertake a proposed plan of finance that includes the issuance and reissuance from time to time of one or more series of revenue bonds in an outstanding principal amount not to exceed $50,000,000 (the “Bonds”) to finance and refinance the acquisition, construction, development and equipping of a 113-unit qualified residential rental project (the “Project”) to be owned and operated by the Borrower and located at 6541-6543 Regional Street within the City of Dublin, California (the “City”); and WHEREAS, an “applicable elected representative” of the jurisdiction in which the Project is to be located is required to approve the proposed plan of finance for the Project under Section 147(f) of the Internal Revenue Code (the “Code”); and
WHEREAS, the City Council of the City of Dublin (the “City Council”), is the elected legislative body of the City and is an “applicable elected representative” for purposes of Section 147(f) of the Code; and
WHEREAS, the Authority has requested that the City Council approve the proposed plan of finance in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 (the “Agreement”), among certain local agencies, including the City; and
WHEREAS, pursuant to California Environmental Quality Act (CEQA) and CEQA Guidelines Section 15061(b)(3), the proposed tax exempt revenue bond is not a project and would not result in any physical changes it can be seen with certainty that the tax exempt revenue bond would not have a significant effect on the environment, and therefore is exempt from the requirements of CEQA; and
WHEREAS, pursuant to Section 147(f) of the Code, the Authority has, following notice duly given, held a public hearing on October 14, 2024 regarding the issuance of the Bonds, and the City Council now desires to approve the proposed plan of finance for the Project.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Dublin, as follows:

Section 1. The foregoing recitals are true and correct. 121
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 2 of 2 Section 2. The City Council hereby approves the proposed plan of finance for the Project that includes the issuance and reissuance from time to time of one or more series of revenue bonds in an outstanding principal amount not to exceed $50,000,000. It is the purpose and intent of the City Council that this resolution constitute approval of the proposed plan of finance for the Project for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of a governmental unit having jurisdiction over the area in which the Project is to be located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement.

Section 3. The officers of the City of Dublin are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby.

Section 4. The City Clerk shall forward a certified copy of this Resolution to the Authority in care of its counsel:

Ronald E. Lee, Esq.

Jones Hall, APLC
475 Sansome Street, Suite 1700
San Francisco, CA 94111
Section 5. This resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED this 15th day of October 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
122
October 15, 2024

SB 343

Senate Bill 343 mandates supplemental materials
that have been received by the City Clerk’s office that relate to an agenda item after the agenda packets
have been distributed to the City Council be available
to the public.

The attached documents were received in the City
Clerk’s office after distribution of the October 15,
2024, Regular City Council meeting agenda packet.

Item 5.7
123

CITY MANAGER’S OFFICE

MEMORANDUM

DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Item 5.7: Approval of a Plan of Finance Including the Issuance of Revenue Bonds by the California Municipal Finance Authority for the Regional Street Senior Affordable Housing project
The October 15, 2024, City Council Meeting includes Revenue Bond funding for the Regional Street Affordable Housing Project.

After the agenda was posted, the City received the Transcript of the Tax Equity and Fiscal Responsibility Act (TEFRA) Hearing, which was held by the California Municipal Finance Authority on October 14 th, and
it was too late to it include in the City Council Agenda packet. The Transcript of the TEFRA Hearing is attached for your reference.
124
California Municipal Finance Authority
Multifamily Housing Revenue Bonds
(The Regional Street Apartments)

TRANSCRIPT OF THE TEFRA HEARING

October 14, 2024 2:00 p.m.

This noticed public hearing is required by section 147(f) of the Internal Revenue Code of 1986, as amended. The hearing is on the proposed issuance by the California Municipal Finance Authority of a multifamily housing revenue bond (the “Bond”) in an amount of up to $50,000,000.

Proceeds from the sale of the proposed Bond will be used to finance or refinance the acquisition, rehabilitation, improvement and equipping of a multifamily rental housing project located at 6543-6541 Regional Street, Dublin, California.

The Mayor or City Council of the City may consider providing a letter or resolution approving the issuance of the Bond s by the California Municipal Finance Authority sometime following the holding of the public hearing. Any comments provided at this hearing will be made available to the Mayor and/or City Council prior to signing a letter or resolution approving the issuance of the Bonds.

If there are parties present who wish to voice their opinion and provide comments on the proposed issuance of the Bond s, I would ask that they be recognized now. I will then let each person provide any written or oral testimony that they may wish to provide on this matter.

Opened hearing: 2:00 PM
Speakers present: None
Closed hearing: 2:10 PM

By:

Name: Conor O’Brien
Title: Financial Advisor,
California Municipal Finance Authority

Date: October 14, 2024

[Note: Attach summary of any oral testimony provided at the hearing, and a copy of any written submittals, to this Transcript; and if oral testimony or written submittals have been received, provide a copy of this Transcript and the attachments to the Mayor prior to his consideration of providing a letter approving the issuance of the Bond by the California Municipal Finance Authority for the facility.]

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Agenda Item 5.8
DATE: October 15, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Establishment of a Standing Finance and Investment Committee of the City Council
Prepared by: Jay Baksa, Finance Director
EXECUTIVE SUMMARY:

The City Council will consider a resolution establishing a standing Finance and Investment Committee consisting of two Councilmembers appointed by the Mayor. The Committee will be responsible for reviewing and making recommendations to the City Council on financial matters including the City’s investment policy and strategy.

STAFF RECOMMENDATION:

Adopt the Resolution Establishing a Standing Finance and Investment Committee.

FINANCIAL IMPACT:

Costs associated with the formation and oversight of the Committee will be absorbed by the Finance Department’s annual operating budget.

DESCRIPTION:

The September 17, 2024, City Council agenda included an item updating the City’s Investment Policy, which incorporated a discussion of the need for a Finance and Investment Committee consisting of two Councilmembers to be appointed by the Mayor. Staff was directed to bring a future item to the City Council establishing the Committee.

The proposed Finance and Investment Committee will provide policy guidance and direction to Staff and will serve as a recommendation body to the entire City Council on financial matters, including investing of City funds. It will not make legislative decisions on behalf of the City Council, and it will be subject to Brown Act requirements governing open meetings. Proposed focus areas of the Committee are discussed below.
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Investments
The City’s investment policy and strategy has been an area of interest for the City Council, particularly as market conditions can shift dramatically. Councilmembers have raised questions regarding the City’s positioning to weather such shifts, which is dictated by the strategy selected by Staff in consultation with its investment managers, Chandler Asset Management. In addition, Councilmembers have expressed an interest in specific areas of the City’s Investment Policy that may need updating, particularly related to authorized investment types. The new Committee will be charged with reviewing this information and making recommendations in these areas.

Finance
In addition to providing investment oversight, the Committee will act in an advisory capacity in matters pertaining to the City budget, long-term financial planning, funding plans for complex projects, and other finance matters. The Committee could also provide input on items related to existing and potential debt issuance, quarterly financial reports, and fee assessments.

If the resolution is approved, appointments to the Committee will be made by the Mayor as part of the annual item brought to the City Council. The next such item is planned for December 17, 2024, with the newly seated City Council. It is anticipated that the Committee would meet on a quarterly basis; that will be confirmed at the first meeting, which would be scheduled for early 2025.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Establishing a Standing Finance and Investment Committee 127
Attachment 1
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 1 of 2 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

ESTABLISHING A STANDING FINANCE AND INVESTMENT COMMITTEE WHEREAS, the City’s investment policy and strategy continues to be areas of importance for the City Council; and
WHEREAS, the City’s long-term financial stability requires the transparent sharing of information with the City Council as well as the appropriate level of focus and scrutiny; and WHEREAS, a standing Finance and Investment Committee of the City Council is needed in order to review in depth the City’s Investment Policy, as well as review and make recommendations on the City’s investment strategy, portfolio composition and quarterly returns; and
WHEREAS, such standing Finance and Investment Committee will be able to act in an advisory capacity in matters pertaining to the City budget, long-term financial planning, funding plans for complex projects, and other finance matters; and WHEREAS, the standing Finance and Investment Committee will provide policy guidance and direction to Staff and will serve as a recommendation body to the entire City Council, but will not make any legislative decisions on behalf of the City Council; and WHEREAS, the standing Finance and Investment Committee is subject to the Brown Act and will follow all of the necessary requirements to comply.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby establish a standing Finance and Investment Committee.

BE IT FURTHER RESOLVED that members of the Finance and Investment Committee will be appointed in December of 2024 by the Mayor as part of the annual appointments, with the Committee becoming effective January 1, 2025.
{Signatures on the following page}
128
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 15th day of October 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
129

STAFF REPORT

CITY COUNCIL

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Agenda Item 5.9
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Agreement with Flock Group Inc. for Automated License Plate Readers and Situational Awareness Camera Technology
Prepared by: Kevin Monaghan, Lieutenant of Investigations EXECUTIVE SUMMARY:

The City Council will consider approving the agreement with Flock Group Inc. for the replacement of current Automated License Plate Readers (ALPR) and situational awareness camera (Sitcam) technology. The agreement includes the procurement and installation of 22 ALPR Flock cameras and 60 Flock Sitcams to cover the identified locations.

STAFF RECOMMENDATION:

Adopt the Resolution Approving a Contract Services Agreement with Flock Group Inc. for Automated License Plate Readers and Situational Awareness Camera Technology.

FINANCIAL IMPACT:

The procurement and installation of a total of 82 cameras and software will cost $733,528, which includes a 10% contingency. This amount includes the leasing of hardware, installation, software, maintenance, support, set-up fees, and training. A second year of reoccurring annual costs of $289,072 has also been included as part of the total contract amount. The agreement will be funded with a combination of funds, as shown below, from the Situational Awareness Cameras Project (CIP No. GI0523) and a federal Community Oriented Policing Services (C.O.P.S.) technology and equipment grant that was awarded to the City.

Project Funding
Situational Awareness Cameras (CIP No. GI0523) $535.528 C.O.P.S Grant $198,000
Total $733,528
Subsequent reoccurring annual costs will be included in the City’s Internal Services – Information Technology Fund, during the next budget cycle.
130

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DESCRIPTION:

For approximately the past seven years, Dublin Police Services (DPS) has effectively utilized ALPR and situational awareness camera (Sitcam) technology to enhance daily law enforcement operations. These technologies support vehicle identification, stolen vehicle recovery, and suspect identification, and provide valuable investigative leads. Since their implementation in November 2017, the City’s ALPRs and Sitcams have proven to be invaluable, significantly contributing to vehicle recoveries and arrests and offering critical investigative insights across the community.

However, as the current system has aged, it has become increasingly outdated and prone to malfunctions.

To address these concerns, Staff explored updated technology solutions and identified Flock as the best platform to meet the needs of replacing the current ALPR and Sitcam technology.

The determination was based on the comparison to the limitations of the current technology, including difficulties with reading legacy, motorcycle, and paper license plates. Flock's advanced technology offers improved reliability and functionality, promising a more versatile solution to meet our evolving needs.

Benefits of Flock technology include the following:
1) Advanced Capabilities
 State-of-the-Art Technology: Flock ALPR cameras utilize cutting-edge image processing algorithms and high-definition optics, significantly enhancing the accuracy and reliability of vehicle data capture.
 Comprehensive Plate Reading: Unlike the City’s current system, Flock cameras can accurately read legacy plates, motorcycle plates, and paper plates.  Multi-Lane Surveillance: Flock's technology enables effective multi-lane surveillance with fewer cameras, optimizing placement and reducing overall equipment requirements.
2) Enhanced Data Management
 Cloud-Based Platform: Flock's cloud-based platform facilitates instant data access and advanced analytics, streamlining data management.
 Improved Collaboration: The Flock platform promotes greater collaboration with local and regional law enforcement agencies, expanding Dublin’s investigative resources and capabilities.
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3) Cost-Effective Service Plan
 Comprehensive Maintenance: Flock's subscription-based service plan includes comprehensive maintenance and repair services, ensuring higher equipment reliability and reducing repair costs and downtime.
 Operational Efficiency: The current technology service plan lacks Flock’s level of maintenance flexibility, as the City currently owns and is responsible for maintaining the cameras, often involving additional external vendors and causing delays in operational readiness.

Numerous municipalities in Alameda County have recently integrated the Flock platform into their ALPR and Sitcam systems. By adopting Flock technology, DPS will enhance its law enforcement capabilities and enable staff to access and contribute to a broader network of ALPR data, thereby improving regional collaboration and effectiveness.

Furthermore, Flock is the only system to offer a Real-Time Crime Center platform. Flock has the patented proprietary machine vision to analyze vehicle license plates, state recognition, and vehicle attributes such as color, type, make, and objects such as roof racks, and bumper stickers.

Flock can also capture over two lanes of traffic simultaneously with a single camera, decreasing the number of cameras to cover any given location.

Based on extensive research of the best locations for the Flock technology to optimize its capabilities, Staff recommends installing the equipment at most of the major intersections, including key ingress and egress points in the City. Many of the locations are the same locations as the previous technology, however, due to the enhanced capabilities of the Flock platform, additional locations can be covered with fewer cameras.

The City Municipal Code establishes the procedures for making purchases and requires that major purchases more than $45,000 be awarded by the City Council. The award is to be made based on formal sealed bids unless one of the allowed exceptions is utilized. The Municipal Code contains a specific exception to the formal bid process when the City’s requirement can be met solely by a single patented article or process (Dublin Municipal Code § 2.36.100(B)(1)).

Accordingly, Staff determined the nature of this contract and purchase exempts it from the competitive bidding process.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving a Contract Services Agreement with Flock Group Inc. for Automated 132

Page 4 of 4 ends

License Plate Readers and Situational Awareness Camera Technology 2) Exhibit A to the Resolution – Contract Services Agreement Between the City of Dublin and Flock Group Inc.
133
Attachment 1
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 1 of 2 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
APPROVING A CONTRACT SERVICES AGREEMENT WITH FLOCK GROUP INC. FOR

AUTOMATED LICENSE PLATE READERS AND SITUATIONAL AWARENESS CAMERA

TECHNOLOGY
WHEREAS, for the last seven years, Dublin Police Services has effectively utilized automatic license plate recognition (ALPR) and situational awareness camera technology to support daily law enforcement operations, including vehicle identification, recovery of stolen vehicles, and suspect identification; and
WHEREAS, the current cameras and software are aging, are less reliable, and struggle with reading legacy plates, motorcycle plates, and paper license plates; and WHEREAS, Staff has identified Flock Group Inc. as the sole provider of replacement ALPR and situational awareness camera technology to the level and capability desired by the City; and WHEREAS, the procurement and installation of 22 ALPR Flock cameras, 60 situational awareness Flock cameras, and software to support a Real-Time Crime Center will cost $733,528, including a 10% contingency; and
WHEREAS, the procurement of this technology will be funded through the approved Capital Improvement Program budget and C.O.P.S. grant funds; and WHEREAS, Section 2.36.100(B)(1) of the Dublin Municipal Code allows for exceptions to the typical public bidding process when the City’s requirement can be met solely by a single patented article or process.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Dublin hereby approve the agreement, attached hereto as Exhibit A, with Flock Group Inc.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute this agreement and to take such other and further action, as necessary and appropriate to carry out the intention of this Resolution to execute contract change orders or to pay for unforeseen related costs including but not limited to traffic control work, or executing change orders that do not increase the compensation set forth in the Agreement.
{Signatures on the following page}
134
Attachment 1
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 15th day of October 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
135
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Page 1 of 20

CONTRACTOR SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND FLOCK GROUP INC
THIS AGREEMENT for software and equipment maintenance and support for situational cameras is made by and between the City of Dublin (“City”) and Flock Group Inc (“Contractor”) (together sometimes referred to as the “Parties”) as of October 15, 2024 (the “Effective Date”).

WHEREAS, Contractor offers a software and hardware situational awareness solution through Contractor’s technology platform that upon detection is capable of capturing audio, video, image, and recording data and provide notifications to City (“Notifications”); WHEREAS, City desires access to the Contractor Services (defined below) on existing devices, provided by City, or Contractor provided Contractor Hardware (as defined below) in order to create, view, search and archive Footage and receive Notifications, via the Contractor Services; WHEREAS, City shall have access to the Footage in Contractor Services. Pursuant to Contractor’s standard Retention Period (defined below) Contractor deletes all Footage on a rolling thirty (30) day basis, except as otherwise stated on the Order Form. City shall be responsible for extracting, downloading and archiving Footage from the Contractor Services on its own storage devices; and WHEREAS, Contractor desires to provide City the Contractor Services and any access thereto, subject to the terms and conditions of this Agreement, solely for legitimate business purposes, including but not limited to the awareness, prevention, and prosecution of crime, investigations, prevention of commercial harm, to the extent permitted by law (“Permitted Purpose”).

Section 1. DEFINITIONS.

1.1 “Anonymized Data” means City Data permanently stripped of identifying details and any potential personally identifiable information, by commercially available standards which irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no longer be identified directly or indirectly.

1.2 “Authorized End User(s)” means any individual employees, agents, or contractors of City accessing or using the Services, under the rights granted to City pursuant to this Agreement.

1.3 “City Data” means the data, media, and content provided by City through the Services. For the avoidance of doubt, the City Data will include the Footage.

1.4 “City Hardware” means the third-party camera owned or provided by City and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services.

1.5 “Contractor Hardware” means the Contractor device(s), which may include the pole, clamps, solar panel, installation components, and any other physical elements that interact with the Embedded Software and the Web Interface, to provide the Contractor Services as specifically set forth in the applicable Order Form.

1.6 “Contractor IP” means the Services, the Embedded Software, and any intellectual property or proprietary information on therein or otherwise provided to City and/or its Authorized End Users. Contractor IP does not include Footage (as defined below).

Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
Exhibit A to the Resolution
136
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Page 2 of 20

1.7 “Contractor Services” means the provision of Contractor’s software and hardware situational awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio detection, searching image records, video and sharing Footage.

1.8 “Embedded Software” means the Contractor proprietary software and/or firmware integrated with or installed on the Contractor Hardware or City Hardware.

1.9 “Footage” means still images, video, audio, and other data captured by the Contractor Hardware or City Hardware in the course of and provided via the Contractor Services.

1.10 “Permitted Purpose” means for legitimate public safety and/or business purpose, including but not limited to the awareness, prevention, and prosecution of crime; investigations; and prevention of commercial harm, to the extent permitted by law.

1.11 “Retention Period” means the time period that the City Data is stored within the cloud storage, as specified in the applicable Order Form. Contractor deletes all Footage on a rolling thirty (30) day basis, except as otherwise stated on the Order Form. City shall be responsible for extracting, downloading and archiving Footage from the Contractor Services on its own storage devices.

1.12 “Web Interface” means the website(s) or application(s) through which City and its Authorized End Users can access the Services.

Section 2. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Work attached as Exhibit A and Exhibit B at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A or Exhibit B, the Agreement shall prevail. In the event of a conflict between Exhibit A and Exhibit B, Exhibit A shall prevail.

2.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on September 16, 2026, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. .

2.2 Provision of Access. Contractor hereby grants to City a non-exclusive, non-transferable right to access the features and functions of the Contractor Services via the Web Interface during the Term, solely for the Authorized End Users. The Footage will be available for Authorized End Users to access and download via the Web Interface for the data retention time defined on the Order Form (“Retention Period”). City shall be responsible for all acts and omissions of Authorized End Users, and any act or omission by an Authorized End User which, including any acts or omissions of authorized End user which would constitute a breach of this agreement if undertaken by City. City shall undertake reasonable efforts to make all Authorized End Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users to comply with such provisions. Contractor may use the services of one or more third parties to deliver any part of the Contractor Services, (such as using a third party to host the Web Interface for cloud storage or a cell phone provider for wireless cellular coverage).

2.3 Standard of Performance. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged.

Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
Exhibit A to the Resolution
137
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Page 3 of 20

2.4 Assignment of Personnel. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that the City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

2.5 City Obligations. Contractor will assist City Authorized End Users in the creation of a User ID. Authorized End Users agree to provide Contractor with accurate, complete, and updated registration information. Authorized End Users may not select as their User ID, a name that they do not have the right to use, or any other name with the intent of impersonation. City and Authorized End Users may not transfer their account to anyone else without prior written permission of Contractor. Authorized End Users shall not share their account username or password information and must protect the security of the username and password. Unless otherwise stated and defined in this Agreement, City shall not designate Authorized End Users for persons who are not officers, employees, or agents of City. Authorized End Users shall only use City-issued email addresses for the creation of their User ID. City is responsible for any Authorized End User activity associated with its account. City shall ensure that City provides Contractor with up-to-date contact information at all times during the Term of this agreement. City shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Contractor Services (e.g., laptops, internet connection, mobile devices, etc.). City shall (at its own expense) provide Contractor with reasonable access and use of City facilities and City personnel in order to enable Contractor to perform Services (such obligations of City are collectively defined as “City Obligations”).

2.6 Term. The initial term of this Agreement shall be for the period of time set forth on the Order Form (the “Term”). Unless otherwise indicated on the Order Form, the Term shall commence upon first installation of Contractor Hardware, as applicable. Following the Term, unless otherwise indicated on the Order Form, this Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.

2.7 Embedded Software License. Contractor grants City a limited, non-exclusive, non- transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the Embedded Software as it pertains to Contractor Services, solely as necessary for City to use the Contractor Services.

2.8 City Data. As between Contractor and City, all right, title and interest in the City Data, belong to and are retained solely by City. City hereby grants to Contractor a limited, non- exclusive, royalty-free, irrevocable, worldwide license to use the City Data and perform all acts as may be necessary for Contractor to provide the Contractor Services to City.

Contractor does not own and shall not sell City Data.

Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
Exhibit A to the Resolution
138
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Page 4 of 20

2.9 City Generated Data. Contractor may provide City with the opportunity to post, upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages, text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information, content, ratings, reviews, data, questions, suggestions, or other information or materials produced by City (“City Generated Data”). City shall retain whatever legally cognizable right, title, and interest in City Generated Data. City understands and acknowledges that Contractor has no obligation to monitor or enforce City’s intellectual property rights of City Generated Data. City grants Contractor a non-exclusive, irrevocable, worldwide, royalty-free, license to use the City Generated Data for the purpose of providing Contractor Services. Contractor does not own and shall not sell City Generated Data.

2.10 Anonymized Data. Contractor shall have the right to collect, analyze, and anonymize City Data and City Generated Data to the extent such anonymization renders the data non- identifiable to create Anonymized Data to use and perform the Services and related systems and technologies, including the training of machine learning algorithms. City hereby grants Contractor a non-exclusive, worldwide, perpetual, royalty-free right to use and distribute such Anonymized Data to improve and enhance the Services and for other development, diagnostic and corrective purposes, and other Contractor offerings. Parties understand that the aforementioned license is required for continuity of Services.

Contractor does not own and shall not sell Anonymized Data.

2.11 Usage Restrictions on Contractor IP. Contractor and its licensors retain all right, title and interest in and to the Contractor IP and its components, and City acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement. City further acknowledges that Contractor retains the right to use the foregoing for any purpose in Contractor’s sole discretion. City and Authorized End Users shall not: (i) copy or duplicate any of the Contractor IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain or perceive the source code from which any software component of any of the Contractor IP is compiled or interpreted, or apply any other process or procedure to derive the source code of any software included in the Contractor IP; (iii) attempt to modify, alter, tamper with or repair any of the Contractor IP, or attempt to create any derivative product from any of the foregoing; (iv) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Contractor IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within the Contractor Services or Contractor IP; (vi) use the Contractor Services for anything other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or otherwise transfer, convey, pledge as security, or otherwise encumber, City’s rights. There are no implied rights.

2.12 Support Services. Contractor shall monitor the Contractor Services, and any applicable device health, in order to improve performance and functionality. Contractor will use commercially reasonable efforts to respond to requests for support within seventy-two (72) hours. Contractor will provide the City with reasonable technical and on-site support and maintenance services in-person, via phone or by email at [email protected] (such services collectively referred to as “Support Services”).

Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
Exhibit A to the Resolution
139
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Page 5 of 20

2.13 Upgrades to Platform. Contractor may make any upgrades to system or platform that it deems necessary or useful to (i) maintain or enhance the quality or delivery of Contractor’s products or services to its agencies; the competitive strength of, or market for, Contractor’s products or services; such platform or system’s cost efficiency or performance, or (ii) to comply with applicable law. Parties understand that such upgrades are necessary from time to time and will not diminish the quality of the services or materially change any terms or conditions within this Agreement.

2.14 Service Interruption. Services may be interrupted in the event that: (a) Contractor’s provision of the Services to City or any Authorized End User is prohibited by applicable law; (b) any third-party services required for Services are interrupted; (c) if Contractor reasonably believe Services are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or attack on any of the Contractor IP by a third party; or (e) scheduled or emergency maintenance (“Service Interruption”). Contractor will make commercially reasonable efforts to provide written notice of any Service Interruption to City, to provide updates, and to resume providing access to Contractor Services as soon as reasonably possible after the event giving rise to the Service Interruption is cured.

Contractor will have no liability for any damage, liabilities, losses (including any loss of data or profits), or any other consequences that City or any Authorized End User may incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused by City’s direct actions or by the actions of parties associated with the City, the time will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at least one full day). For example, in the event of a Service Interruption lasting five (5) continuous days, City will receive a credit for five (5) free days at the end of the Term.

2.15 Service Suspension. Contractor may temporarily suspend City’s and any Authorized End User’s access to any portion or all of the Contractor IP or Contractor Service if (a) there is a threat or attack on any of the Contractor IP by City; (b) City’s or any Authorized End User’s use of the Contractor IP disrupts or poses a security risk to the Contractor IP or any other City or vendor of Contractor; (c) City or any Authorized End User is/are using the Contractor IP for fraudulent or illegal activities; (d) City has violated any term of this provision, including, but not limited to, utilizing Contractor Services for anything other than the Permitted Purpose; or (e) any unauthorized access to Contractor Services through City’s account (“Service Suspension”). City shall not be entitled to any remedy for the Service Suspension period, including any reimbursement, tolling, or credit. If the Service Suspension was not caused by City, the Term will be tolled by the duration of the Service Suspension.

2.16 Ownership of Hardware. Contractor Hardware is owned and shall remain the exclusive property of Contractor. Title to any Contractor Hardware shall not pass to City upon execution of this Agreement, except as otherwise specifically set forth in this Agreement.

Except as otherwise expressly stated in this Agreement, City is not permitted to remove, reposition, re-install, tamper with, alter, adjust or otherwise take possession or control of Contractor Hardware. City agrees and understands that in the event City is found to engage in any of the foregoing restricted actions, all warranties herein shall be null and Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
Exhibit A to the Resolution
140
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Page 6 of 20
void, and this Agreement shall be subject to immediate termination for material breach by City. City shall not perform any acts which would interfere with the retention of title of the Contractor Hardware by Contractor. Should City default on any payment fee of the Contractor Services, Contractor may remove Contractor Hardware at Contractor’s discretion. Such removal, if made by Contractor, shall not be deemed a waiver of Contractor’s rights to any damages Contractor may sustain as a result of City’s default and Contractor shall have the right to enforce any other legal remedy or right.

2.17 Manufacturer Defect. Upon a malfunction or failure of Contractor Hardware or Embedded Software (a “Defect”), City must notify Contractor’s technical support team. In the event of a Defect, Contractor shall make a commercially reasonable attempt to repair or replace the defective Contractor Hardware at no additional cost to the City. Contractor reserves the right, in its sole discretion, to repair or replace such Defect, provided that Contractor shall conduct inspection or testing within a commercially reasonable time, but no longer than seven (7) business days after City gives notice to Contractor.

2.18 Replacements. In the event that Contractor Hardware is lost, stolen, or damaged, City may request a replacement of Contractor Hardware at a fee according to the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule). In the event that City chooses not to replace lost, damaged, or stolen Contractor Hardware, City understands and agrees that Contractor is not liable for any resulting impact to Contractor service, nor shall City receive a refund for the lost, damaged, or stolen Contractor Hardware.

Section 3. COMPENSATION. City hereby agrees to pay Contractor as per the compensation schedule in Exhibit C, notwithstanding any contrary indications that may be contained in Contractor’s proposal, for services to be performed and reimbursable costs incurred under this Agreement.

Notwithstanding the foregoing, an additional 10% contingency is available for additional services not listed in Exhibit C, but only with the City Manager’s approval, for a not to exceed amount of $733,528. In the event of a conflict regarding the amount of compensation between this Agreement and Contractor’s proposal, this Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. The Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person.

Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

3.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
Exhibit A to the Resolution
141
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Page 7 of 20
bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:
▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ The total number of hours of work performed under the Agreement by Contractor and each employee, agent, and subcontractor of Contractor performing services hereunder;
▪ The Contractor’s Signature;
▪ Contractor shall give separate notice to the City when the total number of hours worked by Contractor and any individual employee, agent, or subcontractor of Contractor reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Contractor and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Contractor and City, if applicable.

3.2 [Intentionally deleted].

3.3 [Intentionally deleted].

3.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

3.5 [Intentionally deleted].

3.6 [Intentionally deleted].

3.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. If Contractor has the legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing authority, for which City is responsible, the appropriate amount shall be invoice to and paid by City unless City provides Contractor a legally sufficient tax exemption Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
Exhibit A to the Resolution
142
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Page 8 of 20
certificate and Contractor shall not charge City any taxes from which it is exempt. If any deduction or withholding is required by law, City shall notify Contractor and shall pay Flock any additional amounts necessary to ensure that the net amount that Contractor receives, after any deduction and withholding, equals the amount Contractor would have received if no deduction or withholding had been required.

3.8 Payment upon Termination. In the event that the City or Contractor terminates this Agreement pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets to verify costs incurred to that date.

3.9 Authorization to Perform Services. The Contractor is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

3.10 Notice of Changes to Fees. In the event of any changes to fees, Flock shall provide Customer with sixty (60) days’ notice (email sufficient) prior to the end of the Initial Term or renewal term (as applicable). Any such changes to fees shall only impact subsequent renewal terms.

Section 4. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. Contractor shall make a written request to City to use facilities or equipment not otherwise listed herein. City represents and warrants that it has, or shall lawfully obtain, all necessary right title and authority and hereby authorizes Contractor to install the Contractor Hardware at the designated locations and to make any necessary inspections or maintenance in connection with such installation.

4.1 Safety Requirements. In accordance with generally accepted construction practices and state law, Contractor shall be responsible for conditions on the jobsite, including safety of all persons and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours.

Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
Exhibit A to the Resolution
143
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Page 9 of 20
All work and materials shall be in strict accordance with all applicable state, city, county, and federal rules, regulations and codes, with specific attention to the United States Department of Labor Occupational Health and Safety Administration (OSHA) requirements. Contractor shall be solely responsible for compliance with all city, county, and state explosive transport, storage, and blasting requirements and for any damages caused by such operations.

CONTRACTOR IS ADVISED THAT CITY’S OPERATIONS AND PROPERTY ARE

INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED

SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE TO PATHOGENS.

Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition at all times. If required by the City, toilets shall be furnished by Contractor where needed for use of its employees and their use shall be strictly enforced. Contractor shall not use the City's existing sanitary facilities, unless previously authorized by the City. Contractor Services do not contemplate hazardous materials, or other hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In the event any such hazardous materials are discovered in the designated locations in which Contractor is to perform services under this Agreement, Contractor shall have the right to cease work immediately.

Contractor shall keep adequate first aid facilities and supplies available and instruction in first aid for its employees shall be given.

City reserves the right to require that Contractor bring onto the project or engage the services of a licensed safety engineer at any time during the term of this Agreement. If Contractor does not have a licensed safety engineer on staff, then City may require that Contractor engage a subcontractor or subconsultant as the project’s safety engineer.

Contractor shall bear all costs in connection with meeting the requirements of this section.

Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
Exhibit A to the Resolution
144
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Page 10 of 20

4.2 Deployment Plan . Contractor shall advise City on the location and positioning of the Contractor Hardware for optimal product functionality, as conditions and locations allow.

Contractor will collaborate with City to design the strategic geographic mapping of the location(s) and implementation of Contractor Hardware to create a deployment plan (“Deployment Plan”). In the event that Contractor determines that Contractor Hardware will not achieve optimal functionality at a designated location, Contractor shall have final discretion to veto a specific location, and will provide alternative options to City.

4.3 Changes to Deployment Plan. After installation of Contractor Hardware, any subsequent requested changes to the Deployment Plan, including, but not limited to, relocating, re- positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles will incur a fee according to the reinstall fee schedule located at (https://www.flocksafety.com/reinstall-fee-schedule). City will receive prior notice and confirm approval of any such fees.

4.4 Installation and Removal Standards. Contractor shall install all Contractor Hardware in a professional manner within a commercially reasonable time from the Effective Date of this Agreement. Upon removal of Contractor Hardware, Contractor shall restore the location to its original condition, ordinary wear and tear excepted.

4.5 Performance Standards. Contractor will continue to monitor the performance of Contractor Hardware for the length of the Term.

Section 5. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.

Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.

VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for the duration of this Agreement.

5.1 Workers’ Compensation.

5.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Contractor may rely on a self- Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
Exhibit A to the Resolution
145
Services Agreement between October 15, 2024
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insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors.

5.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall submit the following:
a. Certificate of Workers’ Compensation Insurance in the amounts specified in the section; and
b. Waiver of Subrogation Endorsement as required by the section.

5.2 Commercial General and Automobile Liability Insurance.

5.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $2,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles.

5.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

5.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.

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b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor.
c. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.

Contractor agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

5.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section.

5.3 All Policies Requirements.

5.3.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

5.3.2 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Contractor by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Contractor beginning work, it shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.

5.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
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before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

5.3.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

5.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City.

5.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

5.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach:
▪ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
▪ Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or ▪ Terminate this Agreement.

Section 6. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES. Contractor shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorneys’ fees and costs and fees of litigation) (collectively, “Liability”) on account of: (i) any copyrighted material, patented or unpatented invention, articles, device or appliance manufactured or used in the performance of this Agreement; or (ii) any damage or injury to property or person resulting from Contractor’s installation of Contractor Hardware, except for where such damage or injury was caused solely by the sole negligence of the City or its agents, officers or employees.

The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s inability to evaluate Liability or because the Contractor evaluates Liability and determines that the Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
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claim for defense and indemnity by the City, unless this time has been extended by the City. If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Contractor under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the tender of defense, whichever occurs first.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable for the torts of its own officers, agents, or employees.

Section 7. STATUS OF CONTRACTOR.

7.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor further acknowledges that Contractor performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Contractor performs for the City, and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

7.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
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agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 8. LEGAL REQUIREMENTS.

8.1 Governing Law. The laws of the State of California shall govern this Agreement.

8.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

8.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

8.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

8.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.

Contractor shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 9. TERMINATION AND MODIFICATION.

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9.1 Termination. Upon termination or expiration of this Agreement, Contractor will remove any applicable Contractor Hardware at a commercially reasonable time period. In the event of any material breach of this Agreement, the non -breaching Party may terminate this Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the breaching Party; provided, however, that this Agreement will not terminate if the breaching Party has cured the breach prior to the expiration of such thirty (30) day pe riod (“Cure Period”). Either Party may terminate this Agreement (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a material breach by Contractor, and Contractor is unable to cure within the Cure Period, Contractor will refund City a pro-rata portion of the pre-paid fees for Services not received due to such termination.

9.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.

9.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

9.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor.

Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

9.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.

9.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

9.6.1 Immediately terminate the Agreement;
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9.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement;

9.6.3 Retain a different contractor to complete the work described in Exhibit A not finished by Contractor; or
Section 10. KEEPING AND STATUS OF RECORDS.

10.1 Records Created as Part of Contractor’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Contractor hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Contractor agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

10.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement.

10.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.

Section 11. MISCELLANEOUS PROVISIONS.

11.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

11.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB Attachment 2
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state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.

11.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

11.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

11.5 Successors and subj. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

11.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.

11.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

11.8 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

11.9 Notices. Any written notice to Contractor shall be sent to:

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Flock Group Inc
Attn: Mark Smith
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
Any written notice to City shall be sent to:

City of Dublin
Attn: Police Services
6361 Clark Avenue
Dublin, CA 94568

11.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A and B represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Work
Exhibit B Scope of Work—Contractor Standards
Exhibit C Compensation Schedule & Reimbursable Expenses

10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party.

10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($1,000,000.00) or more, by Contractor’s signature below Contractor certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.

The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

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CITY OF DUBLIN Flock Group Inc.

Colleen Tribby, City Manager Mark Smith, General Counsel Attest:

Marsha Moore, City Clerk
Approved as to Form:

City Attorney
“**” *****“**” *****
“***”“***”
“****”“****”
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City of Dublin and Flock Group Inc Exhibit A - Page 1 of 1

EXHIBIT A

SCOPE OF WORK
Hardware and Software products. Contract will provide and implement the various hardware and software products described under “Contractor Safety Platform” in Exhibit B in the quantities therein described. Contractor’s services include implementation at the locations designated by the City.

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EXHIBIT B
SCOPE OF WORK—CONTRACTOR STANDARDS
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12 Mountin
They can be mounted on existing utility, light, traffic signal poles, or 12 foot Flock poles.

They should be mounted one per pole. If using AC power, they can be mounted 2 per pole.

They can be powered with solar panels or direct wire-in AC Power (no outlets).

They will require adequate cellular service using AT&T or T-Mobile to be able to process & send images.
**
**
Placemen
They capture vehicles driving away from an intersection.

They cannot point into the middle of an intersection.

They should be placed after the intersection to prevent stop and go motion activation or “stop and go” traffic.

Falcon Cameras
Use Case
Flock LPRs are designed to capture images
of rear license plates aimed in the direction
of traffic.

Flock LPRs are not designed to capture
pedestrians, sidewalks, dumpsters, gates,
other areas of non-vehicle traffic,
intersections.

Things to Consider When Selecting Locations
*
**
***
Permitting (or permission from pole owner) may be required to use existing infrastructure or install in specific areas, depending on local regulations & policies.

Cameras need sufficient power. Since a solar panel is required per camera, it can prevent adequate solar power if two cameras and two solar panels are on a single pole (blocking visibility). Therefore if relying on solar power, only one camera can be installed per pole.

Flock does not provide Electrical services. Once installed, the agency or community must work with an electrician to wire the cameras. Electrician services should be completed within two days of installation to prevent the camera from dying.
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18 Installation Service Brief Summary
Below outlines the statement of work for the Flock Camera Installation:

What is covered by Flock
Flock Cameras &
Online Platform
Mounting Poles
AC Power Kit (as needed)
Solar Panels (as needed)
Site Surveys and Call 811
Scheduling
Installation Labor Costs
Customer Support / Training
Cellular Data Coverage
Maintenance Fees
(review for
more details)
Fees Sheet
Data storage for 30 days
Traffic Control and any
associated costs
* DOT Approved Pole cost Electrician

& o ngoing electrical costs
Engineering Drawings
R elocation Fees
Contractor l icensing fees
Permit application processing fees
Specialist m ounting equipment
Bucket t rucks
Loss , theft , damage t o Flock
equipment
Camera downtime due t o
p ower o utage
*** Field Technician Maintenance
for Falcon ™ Fle x
excluding cha nges d uring
in itial in stallatio n
Inc luding, bu t not l imited
t o, MASH p oles o r
ada pters
**
O nly appli c a ble for

A C-p owere d c a meras
What is NOT covered by Flock Sp ecial note
*
**
***
If a location requires a "DOT pole" (i. e. , not our standard) , the implementation cost will be $5 , 000/camera ; This cost is applicable for installations in G A, IL, SC, TN, and CA.

MASH poles: Manual for Assessing Safety Hardware (MAS H) presents uniform guidelines for crash testing permanent and temporary highway safety features and recommends evaluation criteria to assess test result s If a camera is lost , stolen , or damaged, a replacement device can be purchased at a discounted price of $800 182
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City of Dublin and Flock Group Inc Exhibit C - Page 1 of 1

EXHIBIT C

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Contractor Safety Platform $289,072.00
Contractor Safety Contractor OS
ContractorOS® Elite Package Included 1 Included
Contractor Safety LPR Products
Contractor Safety Falcon ® Included 10 Included
Solar Falcon ® LR Included 10 Included
Contractor Safety Video Products
Contractor Safety Condor ™ PTZ w/ LTE
Service
Included 60 Included
Contractor Safety Wing ™ VMS Included 128 Included
Contractor Safety Platform Add Ons
ContractorOS Community Program - 20 / 160 Included 160 Included Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Contractor Safety Professional Services
Professional Services - Community Program Implementation Fee - 20 / 160
$10,000.00 1 $10,000.00
Professional Services - Existing Infrastructure Implementation Fee $150.00 10 $1,500.00 Professional Services - Existing Infrastructure Implementation Fee $150.00 10 $1,500.00 Professional Services - Electrical Implementation Fee $1,250.00 60 $75,000.00 Relocation Fee, existing pole non-AC powered $700.00
Contractor Safety Platform Maintenance
Relocation Fee, existing pole non-AC powered 2 $700.00
Subtotal Year 1: $377,772.00
Annual Recurring Subtotal: $289,072.00
Estimated Tax: $0.00
Contract Total: $666,844.00
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STAFF REPORT

CITY COUNCIL

Page 1 of 4 ends

Dublin City CouncilOctober 15, 2024

Dublin City Council
October 15, 2024