Dublin City Council
November 19, 2024

November 19, 2024 Dublin City Council Regular Meeting Agenda 1

COUNCILMEMBERS City Council Chamber
Michael McCorriston, Mayor Dublin Civic Center
Dr. Sherry Hu, Vice Mayor 100 Civic Plaza
Jean Josey, Councilmember Dublin, CA 94568
Kashef Qaadri, Councilmember www.dublin.ca.gov
Janine Thalblum, Councilmember

Regular Meeting of the

DUBLIN CITY COUNCIL

Tuesday, November 19, 2024 Location: City Council Chamber 100 Civic Plaza
Dublin, CA 94568

CLOSED SESSION 6:30 PM
REGULAR MEETING 7:00 PM

Pursuant to Government Code §54953(b), this meeting will include the following teleconference location:
• Councilmember Qaadri will be attending the Regular Meeting via teleconference from The Boston Long Wharf – Lobby Business Center, 296 State Street, Boston, MA 02109

The public shall have the opportunity to address the City Council at this teleconference location pursuant to Government Code Section §54954.3. All votes during the teleconference session will be conducted by roll call vote. The teleconference location is accessible to the public and the agenda will be posted at the teleconference location 72 hours before the meeting.

Additional Meeting Procedures

This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City’s website at: https://dublin.ca.gov/ccmeetings

For the convenience of the City and as a courtesy to the public, members of the public who wish to offer comments electronically have the option of giving public comment via Zoom, subject to the following procedures:

□ Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, November 19, 2024. Upon submission, you will receive Zoom link information from the City Clerk.

Speakers slips will be accepted until the staff presentation ends, or until the public comment period on non-agenda items is closed.

□ Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform.
1 November 19, 2024 Dublin City Council Regular Meeting Agenda 2

□ When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom.
□ Technical difficulties may occur that make the option unavailable, and, in such event, the meeting will continue despite the inability to provide the option.

CLOSED SESSION – 6:30 PM

I. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: City of Dublin v. Benson, et al., Alameda County Superior Court Case No. 23CV045872

REGULAR MEETING 7:00 PM

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

2. REPORT ON CLOSED SESSION

3. PRESENTATIONS AND PROCLAMATIONS

3.1 Employee Introductions
New City of Dublin Staff members, Christine Begin, Office Assistant II with Parks and Community Services, Sophia Zafiratos, Office Assistant II with Police Services and Oscar Rivera, Associate Civil Engineer with the Public Works Department, will be introduced.

STAFF RECOMMENDATION:

Welcome the new City of Dublin Staff members.

Staff Report

3.2 Presentation on PG&E Power Outages in Eastern Dublin The City Council will receive a presentation on the recent PG&E power outages affecting residents and businesses in eastern Dublin.

STAFF RECOMMENDATION:

Receive the presentation.

Staff Report
Item 3.2 - PowerPoint Presentation

4. PUBLIC COMMENT
At this time, the public is permitted to address the City Council on non-agendized items.

Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City 2 November 19, 2024 Dublin City Council Regular Meeting Agenda 3

Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).

5. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.

5.1 Approval of the November 5, 2024 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the November 5 , 2024 Regular City Council Meeting.

STAFF RECOMMENDATION:

Approve the minutes of the November 5, 2024 Regular City Council Meeting.

Staff Report
Attachment 1 - November 5, 2024 Regular City Council Meeting Minutes

5.2 Youth Mini-Grant Funding Recommendations Approval
The City Council will consider approving the Youth Advisory Committee’s recommended funding allocations for the Youth Mini-Grant Program.

STAFF RECOMMENDATION:

Adopt the Resolution Approving Funding Recommendations for the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini-Grant Program.

Staff Report
Attachment 1 - Resolution Approving Funding Recommendations for the Fiscal Year 2024- 25 Youth Advisory Committee Youth Mini-Grant Program
Attachment 2 - Youth Mini-Grant Rating Sheet
Attachment 3 - Fiscal Year 2024-25 Youth Mini-Grant Applications and Proposals

5.3 Commercial Façade Improvement Grant Program Agreement for Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal
The City Council will consider approving a Commercial Façade Improvement Grant Program Agreement for Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal. This grant of $ 54,628.33 will be allocated for specific exterior improvements, including updated paint and a new monument sign for the property located at 7904, 7908, 7912, and 7916 Dublin Blvd.

STAFF RECOMMENDATION:

Adopt the Resolution Approving a Commercial Façade Improvement Grant Program Agreement Between the City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal.

Staff Report
Attachment 1 - Resolution Approving a Commercial Façade Improvement Grant Program Agreement Between the City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal
Attachment 2 - Exhibit A to the Resolution - Commercial Façade Improvement Grant Program Agreement Between the City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

3 November 19, 2024 Dublin City Council Regular Meeting Agenda 4

5.4 Outdoor Operations Grant Program Agreement for INC 82 Brewing The City Council will consider approving an Outdoor Operations Grant Program Agreement for the owner of INC 82 Brewing, 7400 Amador LLC. This grant would fund exterior improvements, including pavement restriping and costs associated with materials and labor for creating an outdoor gathering area. It would also cover eligible staff time and materials related to the entitlement process that would otherwise be charged to the business owner.

STAFF RECOMMENDATION:

Adopt the Resolution Approving an Outdoor Operations Grant Program Agreement Between the City of Dublin and 7400 Amador LLC.

Staff Report
Attachment 1 - Resolution Approving an Outdoor Operations Grant Program Agreement Between the City of Dublin and 7400 Amador LLC
Attachment 2 - Exhibit A to the Resolution - Outdoor Operations Grant Program Agreement Between the City of Dublin and 7400 Amador LLC

5.5 Tract 8677 The DC (Dublin Centre) Final Map Notice and Agreement for Long Term Encroachment for Landscape Features, and the Dublin Centre Annexation to the Dublin Ranch Street Lighting District 1999-1

The City Council will receive notification of the City Engineer’s pending approval of the Final Map for Tract 8677, Planning Area 4 (PA -4) The DC (Dublin Centre). The City Council will consider approving an Agreement for Long Term Encroachment for Landscape Features with Tract 8677, PA-4, and will consider ordering the annexation of Planning Areas 2, 3, and 4 (PA-2, PA-3, and PA-4) of the Dublin Centre into the Dublin Ranch Street Lighting District 1999-1.

STAFF RECOMMENDATION:

Take the following actions: 1) Receive the notification; 2) Adopt the Resolution Approving the Agreement for Long Term Encroachment for Landscape Features with Tract 8677, PA- 4 The DC (Dublin Centre); and 3) Adopt the Resolution Ordering the Annexation of The DC (Dublin Centre) into the Dublin Ranch Street Lighting District 1999-1.

Staff Report
Attachment 1 - Resolution Approving the Agreement for Long Term Encroachment for Landscape Features with Tract 8677, PA-4 The DC (Dublin Centre) Attachment 2 - Exhibit A to Resolution - Agreement for Long Term Encroachment for Landscape Features with Tract 8677, PA-4 The DC (Dublin Centre) Attachment 3 - Resolution Ordering the Annexation of The DC (Dublin Centre) into the Dublin Ranch Street Lighting District 1999-1
Attachment 4 - Exhibits A and B to Resolution - Petition and Consent to Annex into Dublin Ranch Street Lighting District 1999-1
Attachment 5 - Tract 8677 Final Map

5.6 Iron Horse Nature Park and Open Space Phase 1 Project, CIP No. PK0422 – Contract Change Order Authorization
The City Council will consider increasing the contract change order authority of the City Manager by $400,000 for the Iron Horse Nature Park and Open Space Phase 1 Project, CIP No. PK0422. This will enable a change to the contract with Goodfellow Bros. California, LLC to compensate the contractor for costs due to delays to the schedule associated with environmental resource agency restrictions and unanticipated delays in obtaining permits from the resource agencies.

4 November 19, 2024 Dublin City Council Regular Meeting Agenda 5

STAFF RECOMMENDATION:

Adopt the Resolution Authorizing the City Manager to Approve Contract Change Orders with Goodfellow Bros. California, LLC Iron Horse Nature Park and Open Space Phase 1 Project, CIP No. PK0422.

Staff Report
Attachment 1 - Resolution Authorizing the City Manager to Approve Contract Change Orders with Goodfellow Bros. California, LLC for the Iron Horse Nature Park and Open Space Phase 1 Project, CIP No. PK0422
Attachment 2 - Resolution No. 108-23 - Approving the Plans and Specifications, Waiving a Minor Bid Irregularity, and Awarding a Contract to Goodfellow Bros. California, LLC for the Iron Horse Nature Park and Open Space Project - Phase 1, CIP No. PK0422 Attachment 3 - CIP No. PK0422

5.7 City Treasurer’s Informational Report of Investments for the Quarter Ending September 30, 2024
The City Council will receive an informational report of the City’s investments through the quarter ending September 30, 2024 including a monthly transaction ledger. The City’s investment portfolio for this period totaled $438,121,036 (market value) with an average market yield of 4.22%. As required by the City’s Investment Policy, the City Treasurer (Finance Director) affirms that the City is able to meet its expenditure requirements for the next six months.

STAFF RECOMMENDATION:

Receive the City Treasurer’s Informational Report of Investments for the Quarter Ending September 30, 2024.

Staff Report
Attachment 1 - City of Dublin Investment Report for Period Ending September 30, 2024 Attachment 2 - Transaction Ledger - July through September 2024

5.8 Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from October 1, 2024 – October 31, 2024, totaling $8,897,203.06.

STAFF RECOMMENDATION:

Receive the report.

Staff Report
Attachment 1 - Payment Issuance Report for October 2024

6. PUBLIC HEARING

6.1 Dublin Centre Community Facilities District Formation The City Council will conduct a public hearing to consider (i) forming City of Dublin Community Facilities District No. 2024- 1 (Dublin Centre), (ii) authorizing a limit on bonded indebtedness for the district, (iii) calling for a special mailed ballot election, (iv) declaring election results, (v) introduce an ordinance, and conducting related proceedings for Community Facilities District No. 2024-1 (Dublin Centre).

STAFF RECOMMENDATION:

Staff recommends that the City Council receive and the City Clerk file with these proceedings the Community Facilities District Report and conduct a public hearing to (a) establish Community Facilities District No. 2024-1 (Dublin Centre) and (b) deem it necessary to incur indebtedness for CFD No. 2024-1. If following such public hearing, no 5 November 19, 2024 Dublin City Council Regular Meeting Agenda 6

landowner majority protest has been filed pertaining to the establishment of CFD No. 2024-1 or the levy of special taxes, Staff recommends that the City Council adopt the following: 1) A Resolution Forming the City of Dublin Community Facilities District No. 2024-1 (Dublin Centre), 2) A Resolution Determining Necessity to Incur Bonded Indebtedness for City of Dublin Community Facilities District No. 2024-1 (Dublin Centre), and 3) A Resolution Calling Special Election for City of Dublin Community Facilities District No. 2024-1 (Dublin Centre).

Following the adoption of the above resolutions, Staff recommends that the City Clerk announce the results of the ballots cast in the special mailed-ballot election to be held within CFD No. 2024-1 to enable the qualified election of CFD No. 2024-1 to consider the ballot measures regarding (a) authorization to levy special taxes within CFD No. 2024-1, (b) authorization to issue bonds secured by the levy of such special taxes, and (c) establishment of an appropriation limit for CFD No. 2024-1. If the results of the special mailed-ballot election reveal that the measures have received the affirmative vote of two- thirds of the votes cast, Staff recommends that the City Council take the following actions:
1) Adopt a Resolution Declaring Results of Special Election and Directing Recording of Notice of Special Tax Lien for City of Dublin Community Facilities District No. 2024-1 (Dublin Centre) and 2) Waive the first reading and INTRODUCE an Ordinance Levying Special Taxes Within City of Dublin Community Facilities District No. 2024-1 (Dublin Centre).

Staff Report
Attachment 1 - Community Facilities District No. 2024-1 (Dublin Centre) Community Facilities District Report
Attachment 2 - Resolution Forming the City of Dublin Community Facilities District No. 2024-1 (Dublin Centre)
Attachment 3 - Exhibit A to the Resolution - Rate and Method of Apportionment Attachment 4 - Resolution Determining Necessity to Incur Bonded Indebtedness for the City of Dublin CFD No. 2024-1 (Dublin Centre)
Attachment 5 - Resolution Calling Special Election for City of Dublin Community Facilities District No. 2024-1 (Dublin Centre)
Attachment 6 - Resolution Declaring Results of Special Election and Directing Recording of Notice of Special Tax Lien for City of Dublin Community Facilities District No. 2024-1 (Dublin Centre)
Attachment 7 - Ordinance Levying Special Taxes within City of Dublin Community Facilities District No. 2024-1 (Dublin Centre)
Item 6.1 - PowerPoint Presentation

7. UNFINISHED BUSINESS – None.

8. NEW BUSINESS

8.1 2022 Parks and Recreation Master Plan Update
At the June 4, 2024 City Council meeting, the Council requested an update on the progress made on the Parks and Recreation Master Plan goals established in 2022.

STAFF RECOMMENDATION:

Receive the report.

Staff Report
6 November 19, 2024 Dublin City Council Regular Meeting Agenda 7

Attachment 1 - Parks & Recreation Master Plan
Attachment 2 - Dublin Arts Center Operations Guide
Attachment 3 - Public Art Master Plan
Item 8.1 - PowerPoint Presentation

9. CITY MANAGER AND CITY COUNCIL REPORTS
Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234).

10. ADJOURNMENT

This AGENDA is posted in accordance with Government Code Section 54954.2(a)

If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility.

Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings .

Mission

The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion.

7 STAFF REPORT

CITY COUNCIL

Agenda Item 3.1
DATE: November 19, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Employee Introductions
Prepared by: Sarah Monnastes, Human Resources Director
EXECUTIVE SUMMARY:

New City of Dublin Staff members, Christine Begin, Office Assistant II with Parks and Community Services, Sophia Zafiratos, Office Assistant II with Police Services and Oscar Rivera, Associate Civil Engineer with the Public Works Department, will be introduced.

STAFF RECOMMENDATION:

Welcome the new City of Dublin staff members.

FINANCIAL IMPACT:

None.

DESCRIPTION:

New City of Dublin Staff members, Christine Begin, Office Assistant II with Parks and Community Services, Sophia Zafiratos, Office Assistant II with Police Services and Oscar Rivera, Associate Civil Engineer with the Public Works Department, will be introduced.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.
8

ATTACHMENTS:

None.
9 STAFF REPORT

CITY COUNCIL

Agenda Item 3.2
DATE: November 19, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Presentation on PG&E Power Outages in Eastern Dublin Prepared by: Jordan Foss, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will receive a presentation on the recent PG&E power outages affecting residents and businesses in eastern Dublin.

STAFF RECOMMENDATION:

Receive the presentation.

FINANCIAL IMPACT:

None.

DESCRIPTION:

Background
On October 17, 2024, the National Weather Service issued a Red Flag Warning for many areas of Northern California, including Alameda County, with an expiration date of October 19, 2024. Red Flag Warnings are issued when there is high fire risk conditions, including high winds, low relative humidity, and dry fuel sources.

Prior to and during this time, portions of eastern Dublin experienced multiple unplanned power outages. Each outage affected approximately 7,000 customers in Dublin, Pleasanton, Livermore, and Unincorporated Alameda County. The outages occurred on October 12, October 17 (two outages), and October 23. Figure 1 shows a map of the affected area. 10

Figure 1. Map of Affected Area
PG&E Response
On October 18, 2024, the City contacted Pacific Gas & Electric (PG&E) to obtain information on the causes of the outages on October 17. PG&E responded to the City on the same day, answering the City’s questions regarding the unplanned outages. PG&E also provided information on safety precautions that it institutes during times of high fire-risk.

During times of extreme weather or wildfire conditions, PG&E implements safety precautions such as Public Safety Power Shutoffs and/or Enhanced Powerline Safety Settings.

Public Safety Power Shutoffs (PSPS)
As defined by PG&E, PSPS events are scheduled power shutoffs for designated circuits in high and moderate fire-risk zones. PG&E sends out detailed notifications to all customers and municipalities when these events are scheduled, including projected scope, start time, and power restoration times.
11

Enhanced Powerline Safety Settings (EPSS)
EPSS are safety settings implemented on powerlines in and around high fire-risk areas. When extreme weather or wildfire conditions are present, powerline sensitivity settings are increased to help prevent falling tree branches, animals, and other hazards from starting a wildfire. The outages caused by these enhanced settings are unplanned since they are dependent on the presence of a hazard directly impacting the powerlines (hazard-related incidents). EPSS safety precautions alone have produced a significant reduction in wildfire risk, with PG&E seeing a 72% decrease in risk in 2023.

During the October 17-19 Red Flag Warning, a PSPS event was scheduled for Alameda County.

According to PG&E data, only one Dublin resident was scheduled to be impacted. However, unplanned outages also occurred during that time. PG&E informed the City that the unplanned outages were due to EPSS events. The powerline sensitivity was high due to the high fire-risk and Red Flag Warnings. Given the high sensitivity, the powerlines were more susceptible to being triggered which resulted in unplanned outages. At the time of the initial discussion with PG&E, the cause of the outages was unknown, however, PG&E was in the process of evaluating the situation.

Meeting with PG&E
The City scheduled a meeting with PG&E representatives for October 28, 2024. During the virtual meeting, Staff, Mayor McCorriston, and PG&E representatives discussed the outage causes, impacts, notifications, community messaging, and mitigation efforts. PG&E confirmed the October 17 and October 23 outages were caused by bird contact on highly sensitive powerlines in the Doolan Canyon area (unincorporated Alameda County). The contact combined with the high sensitivity setting forced a shutoff of the entire circuit therefore causing an unplanned outage.

PG&E also provided information about the impacted circuit which runs north from Pleasanton (off Stanley Boulevard) to the city limit boundary along Collier Canyon Road, where it splits both east and west. The eastern line of the circuit runs east along Collier Canyon Road and then to the north along Doolan Road which contains above-ground powerlines. The western line of the circuit which runs along Croak Road west and then disburses as shown in Figure 2, provides power to the impacted customers in eastern Dublin.
12

Figure 2. Circuit Map
Lastly, PG&E representatives informed the City that they were actively providing updates to the impacted communities through their channels, such as email, text, and social media. Due to the unplanned nature of the outages, direct notifications to customers regarding start time and power restoration estimates can only be sent post-outage. PG&E also acknowledged and apologized for the lack of direct communication with the City following the recent unplanned EPSS outages. They confirmed that the proper notification process will be followed in the future. PG&E also provided the City with educational materials to share on the City’s website for residents.

PG&E Mitigation Efforts
In the meeting with PG&E on October 28, 2024, the City requested there be mitigation efforts to address the outages and the concerns of Dublin residents. PG&E informed the City that they had installed bird guarding tools on the above-ground powerlines in the Collier Canyon and Doolan Canyon areas, which should help to mitigate future animal contacts.

PG&E is also exploring the possibility of installing a breaker at the circuit split location on Collier Canyon Road. This would isolate any hazard-related incidents in the Doolan Canyon area from affecting the eastern Dublin area during EPSS and help alleviate disruptions for residents in eastern Dublin.

The City also requested PG&E continue their community messaging and notification efforts to educate impacted residents about the outage. While the City requested a town hall meeting to address community concerns, PG&E expressed confidence that its mitigation efforts, including the 13

installation of bird guards, would adequately address the issues. Additionally, they noted that with the upcoming shift to wet weather conditions, the seasonal changes would also alleviate concerns.

Next Steps
Staff remains committed to collaborating with PG&E to support the community’s interests. While EPSS outages are unplanned, the City will continue to proactively communicate with residents about potential EPSS outages whenever possible, as demonstrated with the Red Flag Warning notice the City shared with residents on November 4, 2024. Staff will also look to share with the community any updates on future mitigation efforts by PG&E.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

None.
14 PG&E Power Outages in
Eastern Dublin
November 19, 2024
15 Background
• Red Flag Warning:
– Issued by the National Weather Service
(October 17–19, 2024).
– Conditions: High winds, low humidity, dry
fuels.
• Multiple Outages
– Affected Area: Dublin, Pleasanton,
Livermore, and unincorporated Alameda
County.
– Approximately 7,000 customers impacted
per outage.
16 PG&E Safety Measures
Public Safety Power Shutoffs (PSPS):

Shutoffs in high fire-risk zones.

Notifications provided in advance.

Enhanced Powerline Safety Settings (EPSS):

Increased powerline sensitivity to prevent wildfires.

Triggered by hazards like falling branches or animal contact.

Planned Unplanned
17 October Outages
• October 17-19, 2024:
– PSPS scheduled; one Dublin resident scheduled
to be impacted.
• Unplanned Outages (October 17 and 23, 2024):
– Unplanned outages caused by EPSS sensitivity.
– October 12, 2024
• Unknown
– October 17 and 23, 2024
• Bird contact with highly sensitive
powerlines in Doolan Canyon.
18 Meeting with PG&E
Date: October 28, 2024
Attendees: Mayor, City staff, PG&E
Representatives.
• T opics Discussed:
– Outage causes and impacts
– Notifications and
community messaging
– Mitigation efforts
19 PG&E Mitigation Efforts
• Actions Taken by PG&E:
– Installed bird guards on powerlines in
Doolan Canyon.
– Exploring a breaker installation at
circuit split location to isolate
incidents.
• City Requests:
– Improved communication with
impacted residents.
• Future Outlook:
– Seasonal changes to bring relief.
20 Next Steps
City Actions:
– Ongoing collaboration with PG&E.
– Community Messaging:
• Inform residents about safety measures and
updates.
• Proactive communication about EPSS outages.
• Share updates on mitigation efforts with
residents.
21 Conclusion
• Recommendation
– Receive the Presentation
• PG&E Representative available
• Questions?
22 STAFF REPORT

CITY COUNCIL

Agenda Item 5.1
EXECUTIVE SUMMARY:

The City Council will consider approval of the minutes of the November 5, 2024 Regular City Council Meeting.

STAFF RECOMMENDATION:

Approve the minutes of the November 5, 2024 Regular City Council Meeting.

FINANCIAL IMPACT:

None.

DESCRIPTION:

The City Council will consider approval of the minutes of the November 5, 2024 Regular City Council Meeting.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) November 5, 2024 Regular City Council Meeting Minutes DATE: November 19, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Approval of November 5, 2024 Regular City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk
23 MINUTES OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
Regular Meeting: November 5, 2024

DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
NOVEMBER 5, 2024
The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City’s website at:https://dublin.ca.gov/ccmeetings
REGULAR MEETING 5:30 PM
A Regular Meeting of the Dublin City Council was held on Tuesday, November 5, 2024, in the City Council Chamber. The meeting was called to order at 5:33 PM, by Mayor McCorriston.
1) CALL TO ORDER
Attendee Name Status
Michael McCorriston, Mayor Present
Dr. Sherry Hu, Vice Mayor Present
Jean Josey, Councilmember Present
Kashef Qaadri, Councilmember Present
Janine Thalblum, Councilmember Present
2) PLEDGE OF ALLEGIANCE
3) PRESENTATIONS AND PROCLAMATIONS

3.1) Recognition of the American Legion Citizenship Training Program, Boys & Girls State Delegates
The City Council recognized the Dublin High School students that participated in the Citizenship Training Program, Boys & Girls State sponsored by the American Legion, Department of California.

3.2) Employee Introduction
New City of Dublin staffer Christine Begin was not present and will be introduced on November 19, 2024.

Attachment 1
24 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
NOVEMBER 5, 2024

3.3) Introduction of Dublin Police Services Chief Victor Fox New Dublin Police Services Chief Victor Fox was introduced. 4) PUBLIC COMMENT
Vanessa Thomas provided public comment.
5) CONSENT CALENDAR

5.1) Approved the October 15, 2024 Regular City Council Meeting Minutes.

5.2) Approved the Heritage and Cultural Arts Commission’s Basketball Court Mural Art Program recommendations.

5.3) Adopted Resolution No. 124-24 titled, “Authorizing the Purchase of a Replacement Stage, Dance Floor, and Related Equipment for the Shannon Community Center from Mity-Lite.”

5.5) Adopted Resolution No. 126-24 titled, “Approving an Agreement with Precision Emprise LLC DBA Precision Concrete Cutting for Sidewalk Inspection and Repair Services.”

5.6) Received a quarterly status update on the City’s Two-Year Strategic Plan.

On a motion by Councilmember Josey, seconded by Councilmember Thalblum, and by unanimous vote, the City Council adopted the Consent Calendar items, except for item 5.4.

RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: Janine Thalblum, Councilmember
AYES: McCorriston, Josey, Hu, Qaadri, Thalblum

5.4) Sunflower Hill at Grace Pointe Project Affordable Housing Assistance Agreement This item was pulled from the consent calendar by Councilmember Josey for further discussion.

On a motion by Councilmember Josey and seconded by Councilmember Qaadri, and by unanimous roll call vote, the City Council adopted Resolution No. 125-24 titled, “Approving an Affordable Housing Assistance Agreement Between the City of Dublin and Sunflower Grace, L.P.;” with an amendment to the agreement to add a condition that if the number of affordable units drops by half, the City would only loan $2.5 million; and, approved the budget change. 25 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
NOVEMBER 5, 2024
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: Kashef Qaadri, Councilmember
AYES: McCorriston, Josey, Hu, Qaadri, Thalblum
6) PUBLIC HEARING – None.
7) UNFINISHED BUSINESS – None.
8) NEW BUSINESS

8.1) Fiscal Year 2023-24 4th Quarter Financial Review and Additional Special Designations of General Fund Reserves
The City Council received a financial report on the fourth quarter of Fiscal Year 2023-24 and a recommendation to amend the General Fund reserve designations.

On a motion by Councilmember Qaadri, seconded by Councilmember Josey, and by unanimous roll call vote, the City Council adopted Resolution No. 127-24 titled, “Authorizing Additional Special Designations of General Fund Reserves for Fiscal Year 2023-24,” and confirmed additional General Fund reserve designations as of June 30, 2024.

RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Kashef Qaadri, Councilmember
SECOND: Jean Josey, Councilmember
AYES: McCorriston, Josey, Hu, Qaadri, Thalblum

8.2) Letter of Intent Regarding the Allocation of Fallon Sports Park to Emerald High School Baseball and Softball
The City Council considered a Letter of Intent between the City and Dublin Unified School District (DUSD) to accommodate Emerald High School’s baseball and softball teams for priority use of certain fields at Fallon Sports Park during the high school season.

On a motion by Councilmember Josey, seconded by Councilmember Thalblum, and by unanimous roll call vote, the City Council directed Staff to issue a Letter of Intent to Dublin Unified School District (DUSD), committing to Emerald High School’s priority use of the field space and affirming DUSD’s role in making field modifications at Emerald Glen Park. 26 DUBLIN CITY COUNCIL MINUTES

REGULAR MEETING
NOVEMBER 5, 2024
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: Janine Thalblum, Councilmember
AYES: McCorriston, Josey, Hu, Qaadri, Thalblum
9) CITY MANAGER AND CITY COUNCIL REPORTS
The City Council and Staff provided brief information-only reports, including committee reports and reports related to meetings attended at City expense (AB1234).

By consensus, the City Council directed Staff to provide an update on the PG&E outages, provide an update on the e-scooter safety program, and agendize a discussion about the City’s regulation of political signs at a future meeting. 10) ADJOURNMENT
Mayor McCorriston adjourned the meeting at 6:38 PM.

Mayor
ATTEST:

City Clerk
27 STAFF REPORT

CITY COUNCIL

Agenda Item 5.2
DATE: November 19, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Youth Mini-Grant Funding Recommendations Approval Prepared by: Nicki Wanzenried, Recreation Coordinator
EXECUTIVE SUMMARY:

The City Council will consider approving the Youth Advisory Committee’s recommended funding allocations for the Youth Mini-Grant Program.

STAFF RECOMMENDATION:

Adopt the Resolution Approving Funding Recommendations for the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini-Grant Program.

FINANCIAL IMPACT:

The City of Dublin Youth Mini-Grant Program is supported by the General Fund in the amount of $2,500 for Fiscal Year 2024-25.

DESCRIPTION:

Background
The Youth Advisory Committee’s Youth Mini-Grant Program was established in Fiscal Year 2012- 13 to support youth organizations that offer programs for middle and high school students. Each year, Dublin-based youth organizations/clubs have an opportunity to apply for grant funding to support programs, activities, or projects that benefit Dublin youth. Funding is recommended annually by the Committee, reviewed by the Parks and Community Services Commission, and awarded by the City Council to organizations that best meet the needs of youth in the community. 2024-25 Youth Mini-Grants
The application period for the 2024-25 program ran from August 16 to September 24, 2024. The program was advertised via social media, the City’s website, and at Dublin’s high and middle schools and was sent to Committee members to assist with publicity. Thirty-nine applications were received by the deadline. Three of the 39 did not meet minimum qualifications or were duplicates, resulting in 36 eligible applications.

Staff used the Mini-Grant Application Rating Sheet (Attachment 2) to evaluate the 36 grant 28

proposals. The top 10 were invited to present to the Committee at its October 9, 2024 meeting.

However, one of the organizations, Gratitude Ripple, could not make the in-person presentation and, as a result, withdrew their application. The remaining applicants/organizations are listed below and included as Attachment 3.

1. DHS National Alliance on Mental Illness (NAMI)

2. Wellness Center Ambassador Program

3. DHS American Diabetes Association

4. Young Innovators

5. Ladies of Vast Effort (L.O.V.E.)

6. DHS Speech and Debate

7. SmartStride

8. REEFlect

9. Wells Middle School Cheer

10. Gratitude Ripple – Application Withdrawn
Following the presentations, the Committee scored each proposal utilizing the Mini-Grant Rating Sheet and further discussed the applicants. After deliberation, the Committee recommended funding amounts for the organizations as follows:

Table 1: FUNDING RECOMMENDATIONS
Organization
Grant
Requested Grant Proposal Committee
Recommendation
Committee
Points
Average
DHS National
Alliance on
Mental Illness
(NAMI)
$850
Provide a yoga instructor ,
mats, and marketing
materials for a mental health
event.
$500 14.16
Wellness Center
Ambassador
Program
$2,500
Provide essential mental
health resources and supplies
for a Wellness Center .
$800 13.58
Young
Innovators $750
Purchase quality materials to
deliver better lessons and
expand the reach of their club
through various schools.
$250 13.41
DHS American
Diabetes
Association
$1,500
Host educational workshops
focusing on raising
awareness about diabetes
and prevention.
$200 13.41
Ladies of Vast
Effort (L.O.V .E.) $2,000
Provide for supplies in the
hosting of events to support
women’s achievements and
gender equality, and
purchasing materials for
$150 13.18
29

crafts to support female
teams and events.

DHS Speech and
Debate $500
Provide free introductory
debate tournaments for
students in Dublin.
$150 13
SmartStride $250
Provide subsidized or free
smart cane attachments to
local blind youth.
$150 13
REEFlect $1,050
Producing and distributing
educational resources,
including their children’s
ocean conservation book.
$150 12.91
Wells Middle
School Cheer $2,500
Ensuring athletes receive a
part of their uniform with no
charge, such as a bow and/or
pompoms.
$150 11.16
Totals $11,900 $2,500
Upon completion of projects, grant recipients will be required to submit a brief project report to describe how the funds were used and the number of youths impacted. Grantees are encouraged to provide photos, testimonials, and flyers used to promote their projects. Those not submitting a report as requested may not be considered for future Youth Mini-Grants. Project reports will be delivered at the Committee’s Regular Meeting in April or May 2025.

At its October 21, 2024 meeting, the Parks and Community Services Commission confirmed the selections made by the Committee and recommended the funding allocations to the City Council.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted, and a copy of this Staff Report was sent to the applicants.

ATTACHMENTS:
1) Resolution Approving Funding Recommendations for the Fiscal Year 2024-25 Youth Advisory Committee Mini-Grant Program
2) Youth Mini-Grant Rating Sheet
3) Fiscal Year 2024-25 Youth Mini-Grant Applications and Proposals 30 Attachment 1
Reso. No. XX-24, Item X.X, Adopted 11/19/24 Page 1 of 2 RESOLUTION NO. XX – 24

APPROVING FUNDING RECOMMENDATIONS FOR THE
FISCAL YEAR 2024-25 YOUTH ADVISORY COMMITTEE YOUTH MINI-GRANT

PROGRAM
WHEREAS, the City received 36 eligible applications for the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini-Grant Program; and
WHEREAS, funding for the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini- Grant Program is provided in the adopted City of Dublin General Fund Budget; and WHEREAS, on October 9, 2024, the Youth Advisory Committee recommended nine youth organizations/clubs to receive grant funding through the Youth Mini-Grant Program; and WHEREAS, on October 21, 2024, the Parks and Community Services Commission reviewed the Youth Advisory Committee’s funding allocations for nine youth organizations/clubs; and
WHEREAS, the Parks and Community Services Commission has provided the City Council with funding recommendations for the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini- Grant Program.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini-Grant Program funding allocation as follows:

ORGANIZATION / CLUB NAME

CITY COUNCIL APPROVED

FUNDING
DHS National Alliance on Mental Illness (NAMI) $500
Wellness Center Ambassador Program $800
Young Innovators $250
DHS American Diabetes Association $200
Ladies of Vast Effort (L.O.V.E.) $150
DHS Speech and Debate $150
SmartStride $150
REEFlect $150
Wells Middle School Cheer $150
Total Recommended Amount $2,500
31 Attachment 1
Reso. No. XX-24, Item X.X, Adopted 11/19/24 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 19th day of November, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor
ATTEST:

City Clerk
32 Attachment 2
Organization: ______________________________ Program: _______________________________ Proposal Score Funding Recommendation
Total Points (out of 15): Recommend Funding? Yes No
Applicant has received funding
before.
 Yes No If Yes, did the applicant submit
year-end in a timely manner?
 Yes No (If "No," the applicant
does not qualify for funding.)
Funding Categories
Total Requested $ Total Recommended $
Recommending funding for the following youth activities: (check one) School Club Sport Organization Performing Arts Cultural Awareness Health Awareness Other Youth Activity/Organization
Rating criteria: The word “Program” is used below on this form to include services, activities or improvements.

1. Organization/Management (Max 5 points)
• Group Composition: The organization is recognized and consists of at least 75% Dublin middle/high school students. o Yes = 2 points | No = 0 points
• Goal Achievement: The group can achieve the stated goals and outcomes. o Yes = 1 point | No = 0 points
• Application Completion: All requirements of the application process are completed. o Yes = 1 point | No = 0 points
• Adult Sponsor: There is a qualified adult sponsor for management or oversight. o Yes = 1 point | No = 0 points
Score: ______________

2. Needs/Benefit (Max 5 points)
• Target Audience: The project benefits 75% or more Dublin youth. o Yes = 2 points | No = 0 points
• Uniqueness: The activity is unique within Dublin and not provided by other organizations. o Yes = 1 point | No = 0 points
• Support/Enhancement: The proposed activity supports/enhances programs benefiting Dublin youth. o Yes = 1 point | No = 0 points
• Collaboration: The applicant collaborates with other youth-oriented organizations. o Yes = 1 point | No = 0 points
Score: ____________

3. Funding/Budget (Max 5 points)
• Fund Usage: The organization has detailed how the funds will be used. o Yes = 2 points | No = 0 points
• Verification: The organization describes how they will verify fund usage to the Youth Advisory Committee. o Yes = 2 points | No = 0 points
• Bank Account: The organization has a separate bank account for group activities. o Yes = 1 point | No = 0 points
Score: ____________
Notes/Comments:

City of Dublin
Youth Advisory Committee
Mini-Grant Rating Form
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/65 /57 /i255/50 /32 /40 /41 /27 /i255 /48 /35 /49 /35 /74 /41 /28 /49 /56 /i255 /31 /33 /32/34/i255/32 /33 /i255 /28 /49 /36 /32 /44 /36 /35 /52 /i255/58/28/41 /27 /i255 /41 /27 /35 /i255 /43 /33 /32 /103 /35 /59 /41 /i255/34/40/29 /41 /i255 /28 /49 /59 /44 /40 /52 /35 /i255 /37 /41 /i255 /44 /35 /37 /29 /41 /i255 /104 /69/105/i255/47 /40 /48 /44 /28 /49 /i255 /33 /35 /29 /28 /52 /35 /49 /41 /29 /i255/58/27/32 /i255 /37 /33 /35 /i255 /32 /31 /i255/34/28/52 /52 /44 /35 /i255 /32 /33 /i255 /27 /28 /56 /27 /i255 /29 /59 /27 /32 /32 /44 /i255 /37 /56 /35 /57 /67 /57 /i255/106/33/56 /37 /49 /28 /96 /37 /41 /28 /32 /49 /75 /45 /44 /40 /48 /i255/34/40/29 /41 /i255 /27 /37 /36 /35 /i255 /37 /49 /i255 /37 /52 /40 /44 /41 /i255 /29 /43 /32 /49 /29 /32 /33 /57 /107 /57 /i255/106/33/56 /37 /49 /28 /96 /37 /41 /28 /32 /49 /75 /45 /44 /40 /48 /i255/34/40/29 /41 /i255 /48 /35 /i255 /48 /37 /29 /35 /52 /i255/58/28/41 /27 /28 /49 /i255 /41 /27 /35 /i255 /45 /28 /41 /46 /i255 /32 /31 /i255 /47 /40 /48 /44 /28 /49 /57 /108 /109/83 /77 /83 /85 /81 /78
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Attachment 3
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/66 /69 /69 /9 /16 /153 /20 /67/23 /16 /18 /i255 /66 /69 /69 /9 /16 /153 /20 /67 Attachment 3
35 DHS NAMI Y outh Grant Proposal

1. DHS NAMI is a chapter of NAMI (National Alliance on Mental Illness), a National Non-profit organization dedicated to supporting education and advocacy towards mental health. Our high school chapter allows students to talk openly about mental health and wellness, learn ways to support friends or family members who have a mental illness, and educate others on campus about mental health and wellness. DHS NAMI aims to reduce stigma by raising awareness that mental illness is not rare and should be treated like any other medical condition. DHS NAMI will also hold events where club members and volunteers can connect with the local community to raise mental health awareness.

2. We will have various events to raise mental health awareness through community events. First, our organization plans on holding Y oga and Meditation Sessions again this year, which will include a yoga instructor and be available to students and staff on the Dublin High School campus. Students and staff can feel relaxed from the monthly events, especially after acquiring stress from school work and responsibilities. The yoga sessions and meditation events, designated to be a space for all of Dublin High to relax and take a break, will have a feedback form at the end of every session to allow DHS NAMI to change timings, get feedback, and find ways to support our community better. We also plan to broaden the audience to all of the Dublin Community (depending on interest from surveys we send) by hosting sessions after school or on the weekends in the Dublin High School's Gymnasium or outdoor space.

Additionally, we will be holding Mental Health Workshops and Seminars again this year. They will be led by mental health professionals to teach the Dublin community about various mental health disorders, their symptoms, and possible treatments. The mental health professionals will be from multiple backgrounds, such as school counselors, psychologists, psychiatrists, primary care physicians, clinical social workers, and those working for the national NAMI CA organization. Our Ending the Silence Presentation last year was well organized and executed and was effectively able to help students/parents/teachers understand the warning signs for mental health conditions and provide steps to take to help loved ones or oneself. The speakers (like our specialist at the Ending the Silence Presentation) will be able to provide guidance, feedback, and advice to support those who may face mental health conditions or how to address changes Attachment 3
36 DHS NAMI Y outh Grant Proposal
in an individual's mental health. The workshops will educate the youth and parents of Dublin to be better prepared to help individuals with mental health issues and can inspire students to pursue professions in the Mental Health field. The workshops will be held at Dublin High School for students and parents and are in the process of being expanded to public venues for all of Dublin to attend.

NamiWalks is a new event we want to establish this year. It involves hosting a community walkathon with funds to raise mental health awareness. This event would be great to bring the community together and work towards enriching the mental health of the Dublin community through a scenic walk through nature, hills, and parks. It would be a single-day event, including giving away NAMI-branded goodies to participants. This event will also serve as a promotion for our organization/mission, and we plan to collaborate with Dublin City on this event. The walkathon would be sometime around the spring season and would be ensured to be on a day when the weather is nice. It would be open to all residents of Dublin, with significant outreach towards school students across DUSD.

3. The funds and grants will be used to pay for yoga mats for each participant and marketing/promotion of the yoga event, including posters, flyers, decoration material, and refreshments, including plant-based and healthy snacks and drinks. We will also use the funding to create brochures for students and staff to recommend the yoga/meditation sessions to others and expand our attendance for the event. For our Mental Health Workshops and Seminar Event, we will use the funds/grants towards securing venues, paying for guest speakers, and providing resources to participants, including brochures, flyers, stress balls, t-shirts, and mental health first aid kits.

4. We are committed to transparency in our financial management. Proof of the events will be documented through event flyers and posters posted on our Instagram account, dhs_nami. We will also include photographs of the events on social media platforms with the participants' consent. Additionally, we will maintain a detailed spreadsheet of the costs of all items and speakers/instructors to ensure an accurate amount is spent. This level of transparency is our commitment to you, our supporters, and the wider Dublin community.

Attachment 3
37 DHS NAMI Y outh Grant Proposal

5. Last year, we demonstrated our ability to utilize resources effectively, and funds were directly used towards DHS NAMI's events. We used funds to get yoga equipment, snacks, promotional materials, venues, and merchandise to hand to our members and Dublin residents (mainly students). The grant was instrumental in enabling us to hold the events we wanted to and enhance the experience our club members and community members felt while participating in our events. We could host such successful events only due to the grant, and we hope to continue to do so this upcoming year.

Attachment 3
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Attachment 3
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40 Wellness Center Ambassador Committee Grant Proposal
Mental health is an essential, but often overlooked aspect of the well-being of teenagers today. T o remedy this, Dublin High School established a Wellness Center to address the growing need for mental health services in students. The Wellness Center offers a variety of services including support groups for LGBTQ+ students, one-on-one therapy sessions, food, drinks, and supplies such as menstrual products, hair ties, toothbrushes and toothpaste, and stationery supplies.

Over the years, Dublin High students have become increasingly reliant on the Wellness Center to provide them with counseling services and daily necessities. Recently, the Wellness Center initiated a youth committee called the Wellness Center Ambassador Program, dedicated to educating students about the importance of mental health. The students of Dublin High School are high-achieving, ambitious individuals who push themselves to the limits, often enrolling in many AP and Honors courses. Their drive for excellence often leads to overwhelming stress and anxiety. T o remedy this, the Wellness Center Ambassador Program began hosting monthly events at Dublin High School, which created opportunities for students to become more aware of their mental health and participate in stress-reduction activities.

Students at Dublin High School have explained that activities hosted in these events, such as meditation and yoga, were extremely beneficial in reducing their stress levels.

However, recent budget cuts are greatly impacting the Wellness Center, which is currently operating on last year’s funding. The Wellness Center is unable to maintain their quality of care, or provide necessary resources for the students. Without additional funding, the Wellness Ambassador Committee cannot fully address the mental health concerns of the students of Dublin High School.

This year, our program plans to host events surrounding themes such as self-care and emotional first aid. This will empower Dublin youth by providing Dublin High School students with the opportunity and resources to support their mental health in a community that both undervalues and undermines their mental well-being.

The Wellness Center Ambassador Committee is seeking funds to provide essential mental health resources and supplies for the Wellness Center, as well to fund the activities and supplies used during the Attachment 3
41 mental-health themed events. As proof of the correct allocations of the funds, a monthly email of the receipts of each purchase will be sent to the Youth Advisory Committee, along with a spreadsheet detailing the items, their cost, and the purpose of use. In addition, the Wellness Ambassador committee will provide photographic evidence of the supplies being used by Dublin youth individuals.

Our committee believes that with the support of the Youth Advisory Committee, we can make a meaningful impact on the mental health of Dublin Students.

Thank you for your consideration,
Dublin High School Wellness Ambassadors
Attachment 3
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Attachment 3
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/64 /67 /67 /9 /16 /135 /20 /65/23 /16 /18 /i255 /64 /67 /67 /9 /16 /135 /20 /65 Attachment 3
44 As DHS Y oung Innovators, a club at Dublin High School, our mission is to create an engaging environment to introduce all students to the STEM field. We want everyone to have the opportunity to take part in fun and engaging lessons that inspire the children to learn more about STEM. Our engaging activities allow for a new perspective making the children enjoy learning about the world around us.

Our club focuses on providing highly interactive activities and lessons about STEM to elementary kids. We create unique and informative slideshows about topics which include descriptive illustrations, comparisons, and key ideas that effectively help us teach the lesson. We work with the after-school program (REC) of the Dublin Unified School District elementary schools. At least once a month, we go to an elementary school after school hours to teach the lessons we have made during the month. In the past, we have taught lessons on bridge architecture, solar systems, elastic forces, and more. For example, during our elastic force lesson, we had an interactive team activity on how to build a catapult. The children observed how adding or removing the rubber bands affected the performance of the catapults.

We teach students ranging from kindergarten to 5th grade. Although it was initially a struggle to create our lessons so that kids from all grades of elementary school could understand, we were able to work around it by designing fun lessons that break down each concept and challenge all ages. We are continuing to work with Fredricksons REC where all of our lessons have been successful. Members of Y oung Innovators, who are Dublin High students help create our lessons and teach them at our events.

Currently, we are expanding to other Elementary schools in the Dublin Unified School District, which include schools such as Murray, Kolb, Amador, and Dublin Elementary. To execute this efficiently additional funding will be necessary. If we were given the grant we would utilize it to buy better quality materials to deliver better lessons and expand the reach of our club. For example, an activity we did during a lesson consisted of building bridges out of straws, tape, glue, and more. All of this money has come from minimal fundraising. If we had additional funds we would use it for a future robotics lesson or an introduction to the medical field through activities like modeling clay anatomy modeling or emergency aid. Through additional funding, we would be able to create more complex and detailed lessons that will make it more interactive and engaging for the students.

Attachment 3
45 A spreadsheet will be shared with the Y outh Advisory Committee to keep track of our funds. We will also input pictures of the materials bought and the reason for the purchase. No grants have been given to our club, however, we have had a fundraiser where we raised around $60 by selling baked goods in December 2023. That money has helped us buy some new materials, but there are still restrictions on what we would like to buy and teach due to its low amount.

Attachment 3
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Attachment 3
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48 1. What is DHS ADA?
With new technology, lack of exercise, and harmful foods with chemicals, there has been a large increase in diseases among the younger generation, with diabetes being one of the most prominent. The Dublin High School American Diabetes Association (DHS ADA) is a club focusing on raising awareness about diabetes and diabetes prevention. The DHS ADA is associated with the national American Diabetes Association (ADA) as its first high school chapter. Our mission is to support people with diabetes and provide funds for diabetes research to find a cure for the widespread disease.

2. What are the plans and their benefits?
DHS ADA benefits Dublin youth because it promotes and raises their awareness about their health, by teaching them about diabetes and how to prevent it. Not all students understand what diabetes is and through our club, we will be supporting students and young kids to gain a better understanding of this prevalent disease. This will be done by hosting educational workshops and guest speaker talks. This would usually consist of hosting a workshop about diabetes, and inviting professionals or creating curriculum to educate members. This also expands into career exploration, as the professionals can also explain their profession and how they work with or related to diabetes. Moreover, we hope to host a health fair this year in November, to celebrate National Diabetes Month. This fair would consist of having professionals from various fields attend to give speeches and have booths, where members can learn more about various health topics and talk to professionals about any questions they have.

Another key aspect of our club is volunteering. Every year, the national ADA hosts multiple events to raise awareness, with Tour de Cure—a cycling marathon—being one of the most prominent. As a chapter of ADA, we aim to volunteer and help with the planning of Tour de Cure. As a club, we host fundraisers to support the event, as well as helping the community. In the past, we have organized a hike to raise funds for the event. This event helped our members bond as a club, exercise on the hike, and put their diabetes prevention in action. We also hosted a bake sale at a local Holi event, where we raised Attachment 3
49 almost $600 for diabetes research. We also hope to spread more awareness of physical activity and maintain positive lifestyles by hosting biking and hiking tours and events in Dublin, as well as other fundraising events to support our mission.

3. How will funds be used?
As mentioned above, we have multiple events we want to host for the club, however, to host them, we need to have initial capital, which is where this grant comes in. This grant provides us with the funding we need to host events like the health fair and to invite professionals to participate in the events.

A general budget of the events we plan to have and their budgets are listed in the table below.

Event Description/Why Funds Needed Budget Estimation
Workshops/Guest Speakers
(multiple throughout the year)
Booking venue, interactive
materials for education, guest
speaker invitations
$500
Health Fair Booking venue, inviting
professionals, settings up event
$500
Fundraising events (bake sales,
biking and hiking events, etc.)
V enues, cost of materials (for
selling items), planned activities,
food, setup
$500
TOTAL $1,500

4. How will proof be provided?
Since these events are public events held for club members and the community, we can provide pictures of the event and testimonials from the attendees, as well as posts on our social media. For a detailed chart on where funds will be used and what the funds will be used for, please refer to the budgeting table above. We will keep track of all event finances with a professional budget sheet, which can be provided to show the specifics of how the grant was spent by our club.

Attachment 3
50 5. Conclusion
In conclusion, the Dublin High American Diabetes Association has the passion and capability to host all these events and projects, and with your support through the Y outh Advisory Committee Mini Grant, we can successfully host them all and make a significant impact on the youths and community of Dublin. Thank you for your time and for considering the proposal! Attachment 3
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53 L.O.V.E Club Proposal (Ladies of Vast
Effort)
A brief description of the organization
Ladies of Vast Effort (L.O.V.E.) is a newly established club at Dublin High School, dedicated to empowering and supporting young women. Our mission is to provide a safe and welcoming environment where female students can express themselves, support each other, and learn about the importance of feminism. Through educational projects, community involvement, and school events, the L.O.V.E. Club fosters personal growth and promotes gender equality. We aim to create a space where girls can feel valued, connected, and inspired to make a difference in their communities.

Description of the project and how it will benefit Dublin youth Our project focuses on engaging Dublin High’s female students in academic and extracurricular activities while promoting the values of feminism and women’s rights. We aim to build a community of strong, motivated young women through initiatives such as supporting Dublin High’s female academic and sports teams, organizing educational events on women’s history and achievements, and collaborating with other female-centric organizations.

This project will benefit Dublin’s youth by providing them with a platform to develop leadership skills, build self-confidence, and foster a sense of belonging. It will encourage students to participate in school events, engage in activism, and learn about the significance of women’s contributions throughout history.

Furthermore, by supporting female teams and facilitating collaboration across clubs, L.O.V.E. will promote school spirit and unity.

Attachment 3
54 How the funds will be used
We are seeking funds to support the following activities: School Event Support: Hosting events to celebrate women’s achievements and raise awareness about gender equality. Craft and Project Supplies:

Purchasing materials for crafts and projects, such as posters and banners to support female teams and events. Fundraising Initiatives: Creating merchandise and materials to help fund club activities and events.

The grant will allow us to organize impactful events, provide necessary materials for projects, and create a foundation for long-term support of young women at Dublin High School.

Proof that will be given to the Youth Advisory Committee that the funds were used accordingly
T o ensure accountability, we will provide the Youth Advisory Committee with a detailed report that outlines how the funds were spent. This report will include receipts, event summaries, photos, and any other relevant documentation. Additionally, we will conduct regular reviews of our budget and activities to ensure the funds are being used efficiently and as proposed.

Previous grant use
(N/A) As L.O.V.E. is a newly established organization, we have not received a grant in the past. However, we are committed to transparency and responsible financial management, and we will ensure that any funds awarded are used to benefit the club and its members in alignment with our mission.

Attachment 3
55 Other Information
● We are a chartered Dublin High Club
School Email: [email protected]
Personal Email: [email protected]
Phone number: (201) 264-3496
Attachment 3
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Attachment 3
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58 DHSS&D YAC GRANT REQUEST

1. A brief description of your organization.

At Dublin High Speech and Debate, we develop our public speaking, teamwork, research, and critical thinking skills with the opportunity to represent Dublin High at competitive national tournaments every 2-6 weeks. Speech and Debate not only fosters skills that are applicable to every career path, but also opens up avenues for growth and achievement for anyone up to the challenge. Our community of 100+ members includes a wide range of skill levels - from new novices to nationally-ranked veterans.

Dublin High Speech and Debate is one of the largest student organizations at Dublin High School. From experienced debaters with 5+ years of debating experience to students learning speech and debate for the first time, we provide opportunities for all students to improve their public speaking ability, critical analysis skills, and confidence. Our team competes at all levels, from local Bay Area tournaments to the national circuit, with competitors consistently placing at every level.

2. Describe the project and how it will benefit Dublin youth.

Our main project is hosting the Dublin Debate Showdown, a free introductory tournament that we have successfully run for the past two years (this will be our third year, and our fourth event overall). This event gives students of all ages a firsthand experience of speech and debate in a welcoming environment. T o host this tournament, we need to cover expenses such as judges, space rental, and janitorial services. The grant from previous years allowed us to successfully host the event, which has introduced debate to hundreds of students.

This event provides accessibility by being 100% free for all participants, ensuring that financial barriers don’t hinder anyone from exploring speech and debate. With additional funding, we aim to expand the reach of the Dublin Debate Showdown, particularly to students on the West side Attachment 3
59 DHSS&D YAC GRANT REQUEST
of Dublin, who have been underrepresented in the debate community. Furthermore, funds will also help us waive tournament fees for financially disadvantaged students, increasing participation and diversity within our club.

Our club has also raised funds through events like selling boba, pizza, chips, and cookies.

These sales have greatly supported our school club while ensuring participants are well-fed during events. This combination of internal fundraising and grant assistance has allowed us to run successful tournaments in the past, and we aim to continue this tradition.

3. Describe what and how the funds/grant will be used.

The grant will be primarily used to fund the Dublin Debate Showdown. Expenses include judges, space rental, janitorial services, food, and trophies. The funds will also be allocated to provide fee waivers for tournament participation to students who may not have the financial means to cover these costs, thus promoting inclusivity and diversity within the club.

We intend to explore new ways to enhance the tournament experience by potentially using funds to expand the event size, improve the quality of food and drinks provided, and increase the number of awards given to participants. Our goal is to make this event bigger and better every year.

4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed.

We will provide detailed notes and receipts to show exactly how the funds were used.

We will also publicize the event and its outcomes through social media, highlighting the impact of the grant on the success of the Dublin Debate Showdown.

5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be Attachment 3
60 DHSS&D YAC GRANT REQUEST
highlighted in this year’s presentation.

The Dublin High Speech and Debate Club has received two grants in the past, both from the Dublin Rotary, each worth $500. These grants were used to cover the costs of the Dublin Debate Showdown and allowed us to introduce debate to hundreds of students.

The funding has been a critical part of making these tournaments possible, and we hope to utilize this year’s grant to continue this legacy, making the event bigger and more impactful for Dublin youth.

Attachment 3
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63 SmartStride Nonprofit Organization Grant Proposal
Blind youth in Dublin, California, face significant challenges when it comes to navigating their surroundings safely and independently. The world surrounding them is built for those with sight, leaving these young individuals to
rely on outdated and unreliable tools, like
the traditional white cane, which forces
them to be trapped in the past while the
world around them quickly evolves. From
crosswalks to escalators, they encounter
numerous obstacles that modern technology could help address. This lack of modern day technology results in frequent barriers that restrict their mobility, impacting not only their ability to travel safely but also their confidence and independence.

With these issues in mind we founded SmartStride, a nonprofit organization with the goal of giving the blind youth population of Dublin the assistance they need. Our goal is to help blind people travel and navigate more safely. This project was initially inspired when a visually impaired individual approached our robotics club, asking for a high-tech cane to help him walk without the risk and fear of falling or crashing. With a careful consideration for all the issues, we created a high tech cane attachment which would be compatible with any existing white stick cane.

The cane attachment is a 3D printed module containing a camera, LiDAR sensor, and 3 vibration motors to inform the user about their environment. The LiDAR sensor is used to detect the edges of the sidewalk, so the user can be alerted if they start moving closer to one side.

Similarly, the camera is used to detect edges of a crosswalk, to ensure the user crosses the road without veering off into oncoming traffic (one of the biggest issues for blind people today, Attachment 3
64 since there is no physical indicator that they can use their cane to detect). We’ve ensured that this attachment can be added in under a minute, and would have a universal fit onto any existing cane to allow users to continue using the cane they’re comfortable with and have adapted to for years.

Currently, we are adding the final touches to the cane attachment, as well as conducting rigorous testing to ensure its safety (which is expected to be completed by September end). Once this is done, we plan to start manufacturing and giving these out, to help as many blind people as possible.

With the support of this grant, we can make a transformative difference in the lives of blind youth in Dublin by advancing the development and distribution of our smart cane attachment. The funds will enable us to refine our technology, ensuring that it is both affordable and accessible for the community. This grant
will allow us to provide subsidized or free
smart cane attachments to local blind youth,
empowering them with the tools they need to
navigate their environment with confidence
and independence. Additionally, the grant will
help us to expand awareness and create
outreach programs, so that more families and individuals are informed about this potential solution. SmartStride firmly believes in transparency, and we believe that it is essential that we make our receipts and transactions public with the Dublin Y outh Advisory Committee.

Additionally, we plan to add images and make all of our distribution events public on our website. By investing in this project, we will not only enhance the safety and mobility of blind youth, but also empower them with the confidence to engage fully in daily activities, reinforcing the inclusive and supportive community that Dublin has firmly stood by.

Attachment 3
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Attachment 3
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67 REEFlect Dublin YAC Grant Proposal

1. Brief Description of Y our Organization:

REEFlect is a student-led nonprofit organization dedicated to ocean conservation through the fusion of technology, education, and community action. Our mission is to combat ocean pollution, coral bleaching,and rising sea temperatures by engaging the next generation of youth. We have attracted an audience from other countries along with establishing communication with popular California environmental protection organizations that sets us apart from the rest. REEFlect’s unique programs range from deploying cutting-edge smart ocean buoys that collect real-time environmental data to educational outreach initiatives that raise awareness about the importance of marine ecosystems.

2. Description of the Project and How it Will Benefit Dublin Y outh:

Our project, titled “Waves of Change: Dublin Y outh Ocean Academy,” is designed to provide a comprehensive, engaging, and educational experience for Dublin youth, helping them understand the vital role the ocean plays in global ecosystems. The initiative will consist of a series of workshops tailored for students aged 7–17, promoting active learning about marine conservation, pollution prevention, and sustainable practices. These workshops will include interactive story sessions using our children's book, “The Ocean’s Cry: A Tale of Pollution,” that REEFlect has published regarding ocean pollution. In addition, we have hands-on activities where the youth will learn how to build mini ocean sensors to understand how real scientists monitor ocean health. These sensors will introduce them to basic concepts in environmental science and engineering, making complex topics accessible and exciting. Students will also have the opportunity to participate in local environmental cleanups, helping to remove waste from waterways while learning the direct impact of pollution on ecosystems. Additionally, they will be encouraged to lead small-scale projects in their communities, furthering their role as environmental ambassadors. By participating in “Waves of Change,” Dublin youth will gain environmental literacy, problem-solving skills, and leadership abilities. The project is designed not only to inform but also to Attachment 3
68 inspire youth to take ownership of ocean conservation efforts and carry these lessons into their homes, schools, and communities.

3. Use of Funds/Grant:

From the Y outh Advisory Committee, we sincerely request an estimate of around $1,350. The funds from this grant will be strategically allocated to ensure maximum impact and to reach as many Dublin youth as possible. Specifically, 25% grant will be used for educational materials like producing and distributing educational resources, including our children’s book on ocean conservation(also worksheets and eco-friendly swag). Secondly, we need workshop supplies including tools for hands-on activities(mini-sensor kits) and other logistics which we allocate around 30% of the funds to. These kits will allow students to simulate the work of marine scientists and get a real-world sense of how technology is used in ocean conservation. Additionally, 10% will be used for some event logistics such as covering the costs of securing venues for workshops and events, as well as transportation to bring students to locations for fieldwork or community service projects. This ensures that participation is accessible to all, regardless of their ability to cover transportation costs. 25% funds will also support nature-based field trips to local ecosystems, such as creeks, rivers, or coastlines, where students can directly observe the impact of pollution and participate in cleanup efforts. These field trips will foster a deeper connection to the environment and emphasize the importance of conservation efforts at both local and global levels. The construction of buoy prototypes costs money such as sensors and 3D printing which will take around the remaining 10% of the funds. The novel solution would be known for its origin in Dublin as we have already had detailed plans and budget allocations completed.

4. Proof to the Y outh Advisory Committtee:

Reeflect is committed to transparency and accountability, ensuring that the funds are used as proposed. To provide proof to the Y outh Advisory Committee, we will first provide detailed budget reports. This includes a breakdown of all expenditures, including receipts for materials, transportation, and venue costs.

Attachment 3
69 Next, we will provide photographs and videos which include documenting the workshops and field trips to capture the student experience and the hands-on activities. To ensure efficiency, after the workshops, we will collect feedback from students, teachers, and parents to evaluate the impact of the program. At the end of the projects, we will submit a comprehensive final report summarizing where money was spent, the outcomes of the workshops, the number of youth reached, and the overall community impact. The report will include metrics such as the number of pollution-reduction initiatives led by students and their commitment to sustainable practices at home and in school.

Attachment 3
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72 Confidence, Leadership, and Community: The Core V alues of the Wells Middle School Cheer Program
The cheer program at Wells Middle School focuses on teaching and encouraging traits like confidence, leadership, and a sense of community within the student body to boost school pride and improve student behavior.

A lot of the girls who enroll in the program start off the year feeling unsure of themselves. As time goes on. They get more involved in activities, and lead cheers during practices they gain a lot more confidence as well as improve their leadership abilities significantly.

During my time in middle school, I always wished for a cheer program, and now that I get to create one that brings happiness to countless girls it feels truly fulfilling. Our coaches are all volunteers putting in hours beyond practice to build and enhance this program. Our dedication stems from our love for the sport and helping and inspiring the students we work with.

One cheerleader on the team has shown significant process. Last year she suffered from anxiety caused by the pandemic and hesitated to lead cheers at games and practices as a result of it. She mentioned that before COVID she used to dance and loved performing but her confidence took a hit during that period. I had hoped that this program would help her grow, and it did.

During the basketball game she cheered at, she showed bravery by leading one cheer herself. As our games progressed she went on to lead two cheers and by the end of the season, she was volunteering to call every cheer with enthusiasm and energy that seemed to grow with each practice session and school day. I had a very similar experience where I had developed severe anxiety over COVID-19, but after joining cheer, my confidence grew and my anxiety fell.

Attachment 3
73 Cheerleading has been a way for our athletes to express themselves positively and develop growth opportunities. I mentioned earlier that many athletes have really benefited from this activity by showing improved behavior at school. The advisor Mrs. Friday works as a teacher at Wells, and she and other staff members have seen firsthand the progress made by the athletes.

She's also gotten feedback from teachers around the campus on the noticeable changes they've seen.

We were thrilled to learn that the cheer program has played a role, in boosting school morale and improving the conduct of student-athletes, at our school campus.

This year we unveiled uniforms for our cheerleading squad which caused a lot of excitement among the girls who had been wishing for them since last year. I personally believe that having these uniforms is one of the greatest perks of being a cheerleader, however, the price of these uniforms can be quite high. Each one costs around $150. There are also other costs, like bows, cheer shoes, and pom poms that can add up to an extra $60.

We are dedicated, to making sure that all our athletes can get what they need, which is why we are applying for this grant. We want to ensure that there are no financial burdens on our athletes In order to demonstrate the utilization of funds we can provide a list of purchased items, along with testimonials, from team athletes regarding the reduced costs of their uniforms.

Attachment 3
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Attachment 3
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76 Proposal: “Thank You Wave” project by Gratitude Ripple

1. Brief Description of Our Organization - The Gratitude Ripple Club is a small but mighty group of Fallon Middle Schoolers. Leading with kindness, our mission is to spread the power of gratitude through acts of appreciation, inspiring a wave of positive change that strengthens communities while empowering our youth to cultivate happiness, build stronger relationships, enhance emotional intelligence, and improve mental well-being, all while fostering lasting connections.

2. Project Description and Benefits to Dublin Youth - The Gratitude Ripple Club would like to introduce the “Thank You Wave” project which will encourage youth in our community to write at least one thank you note per week to someone who has positively influenced their life. This could be to a family member, teacher, coach, friend, or even a local business owner. Our goal with this project is to get 3,000 thank you cards sent out by September 2025. This breaks down to 250 cards per month for the next 12 months.

The project will involve setting up "Gratitude Stations” as well as events and workshops in schools, libraries, and community centers, where students can easily access thank you cards, and writing materials to send their thank you notes. In addition, we will organize an annual “Gratitude Week” where schools and local businesses partner with us to celebrate the impact of thank you notes. The event will include writing workshops, recognition for active participants, and community gatherings where people share their gratitude stories. The club will also create posters, flyers, and online content to raise awareness of the project and encourage youth participation. This will include social media campaigns and digital engagement strategies to reach a broader audience.

As far as benefits to the Dublin Youth, this project offers so numerous benefits to our youth including:
● Developing Emotional Intelligence : Writing thank you notes encourages youth to reflect on your positive experiences and articulate your feelings. This fosters empathy, mindfulness, and gratitude—key components of emotional intelligence.
● Building Positive Habits : By committing to writing thank you notes weekly, you develop a lifelong habit of gratitude, which studies show improves your mental health, reduces stress, and increases their happiness.

Attachment 3
77 ● Strengthening Social Bonds : Expressing gratitude through thank you notes can lead to stronger relationships between students, friends, teachers, and family members. It encourages appreciation and kindness within schools and the wider community. ● Creating a Ripple Effect : As students express gratitude, recipients of thank you notes are often inspired to pass along the appreciation, creating a chain reaction of gratitude and positivity throughout the community.

Through the ripple effect of thank you notes, we aim to create a more empathetic, optimistic, connected, and successful community in Dublin and beyond.

3. Use of Funds - The requested grant of $1000 will be used to purchase everything from supplies, to marketing and web hosting all in support of our goal of sending 3000 thank you cards in year 1. Here is the estimated breakdown of how we will spend the funds:

Cost per
with tax
Estimated
Cost
Cards: 3000 Thank You cards w/ envelopes * $0.25 each $750 Cards: 3000 Printable Sticker Labels for each card to print our website url so people can find out
more and/or share testimonials
- $30
Supplies: Lots of Pens ( 1-3 bulk boxes over 12 months) - $80 Website: Buy web URL, web hosting and other misc. - $40 Marketing: Printed banner, posters, flyers to raise awareness - $100 Estimated Grand Total $1000
* We will ask the community to deliver the cards in person or pay for the postage themselves

4. Proof of Fund Usage - We will provide the Youth Advisory Committee with the following proof to demonstrate that the funds were used as proposed and progress to our goal:
● Receipts and Financial Reports : Detailed financial report including receipts for materials such as thank you cards, envelopes, pens, postage, and promotional materials. ● Progress Reports : We will deliver a quarterly report highlighting the number of thank you notes written and sent, participation rates in schools and community events, and feedback from recipients of the notes.

Attachment 3
78 ● Photos and Videos : We will capture and post images and video content of Gratitude Stations, events, and workshops to showcase how the project has been implemented in the community. ● Testimonials : We will collect video testimonials from students, parents, and community members who have been impacted by the thank you notes, demonstrating the project’s effectiveness in fostering a culture of gratitude, positivity, and community.

5. Review of Past Grant - This is the first time our club is applying for the Youth Advisory Committee Mini Grant. Thank you for your consideration.

Attachment 3
79 STAFF REPORT

CITY COUNCIL

Agenda Item 5.3
DATE: November 19, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Commercial Façade Improvement Grant Program Agreement for Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal
Prepared by: Felicia Escover, Economic Development Manager EXECUTIVE SUMMARY:

The City Council will consider approving a Commercial Façade Improvement Grant Program Agreement for Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal. This grant of $54,628.33 will be allocated for specific exterior improvements, including updated paint and a new monument sign for the property located at 7904, 7908, 7912, and 7916 Dublin Boulevard.

STAFF RECOMMENDATION:

Adopt the Resolution Approving a Commercial Façade Improvement Grant Program Agreement Between the City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal.

FINANCIAL IMPACT:

There is sufficient funding available in the adopted Fiscal Year 2024-25 operating budget for this expenditure.

DESCRIPTION:

The Commercial Façade Improvement Grant Program is an endeavor of the City to improve the physical appearance of the Downtown Dublin Specific Plan area and the segment of Dublin Boulevard between Village Parkway and Dougherty Road (“Program Area”), encourage the retention of existing businesses, and increase property values, tenant stability, and lease rates in the area. The Program leverages public funds and private investment to enhance the physical appearance and economic vitality of commercial businesses in the Program Area.

Under the Program, commercial property owners or tenants with long-term leases (five years or more) within the Program Area can apply for one of two façade improvement grants:
80

 Mini-Grant – provides reimbursement of up to $5,000 for commercial building façade improvements with no match requirement.
 Matching Grant – provides a reimbursable matching grant of two-thirds (66%) of eligible project costs, up to a maximum of $70,000. The total cost of the improvement work must be greater than $5,000. Receipt of a matching grant requires the approved applicant to contribute a minimum of one-third of the total cost of the façade improvement costs.

Economic Development Committee Consideration
On October 15, 2024, the Economic Development Committee reviewed an application from the property owner of 7904, 7908, 7912, and 7916 Dublin Boulevard. The applicant requested $70,000 in funding for exterior improvements, including repainting the strip center’s exterior, adding a complementary monument sign, and installing new landscaping.

The Committee reviewed the application and, by consensus, recommended City Council approval of a $54,628.33 grant. This is consistent with Staff’s recommendation and is less than the applicant's requested amount. Funding for landscaping was not recommended as the Site Development Review application had been approved by the Planning Division, and the landscaping work was already underway, prior to the grant application submittal. This recommendation aligns with the Committee’s role in providing policy guidance and direction on economic development initiatives.

STRATEGIC PLAN INITIATIVE:

Strategy 1: Economic Development, Small Business Support, and Downtown Dublin Objective A: Support the implementation of the 2024 Economic Development Strategy, including pursuing growth industries.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted. A copy of this Staff Report was sent to the applicant.

ATTACHMENTS:
1) Resolution Approving a Commercial Façade Improvement Grant Program Agreement Between the City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal 2) Exhibit A to the Resolution – Commercial Façade Improvement Grant Program Agreement Between the City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal 81 Attachment 1
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 1 of 2 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
APPROVING A COMMERCIAL FAÇADE IMPROVEMENT GRANT PROGRAM

AGREEMENT BETWEEN THE CITY OF DUBLIN AND DOBOS STACEY S TR &

MCCLOSKEY KENNETH D TR ETAL
WHEREAS, for decades, state and local governments have used economic development incentives to attract or retain jobs and/or improve the local tax base; and WHEREAS, the City Council of the City of Dublin adopted Resolution No. 216-11 on December 20, 2011, which established a Commercial Façade Improvement Grant Program ("Program") intended to improve the physical appearance of the Downtown Dublin Specific Plan area and the segment of Dublin Boulevard between Village Parkway and Dougherty Road, encouraging the retention of existing businesses, as well as increase property values, tenant stability, and lease rates for the property; and
WHEREAS, under the Program, commercial property owners, or tenants with long-term leases (five or more years remaining on the lease at the time a Program application is submitted) can apply for either 1) a mini-grant for reimbursement of up to $5,000; or 2) a matching grant, that provides a reimbursable matching grant of two-thirds (66%) of eligible project costs, up to a maximum of $70,000; and
WHEREAS, Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal (the "Applicant") owns the property located at 7904, 7908, 7912, and 7916 Dublin Boulevard (APN 941-1500-017-06) within the Downtown Dublin Specific Plan area; and
WHEREAS, the Applicant has submitted a Commercial Façade Improvement Grant application requesting funding for the repainting of the building exterior and installation of a new monument sign; and
WHEREAS, the Economic Development Committee reviewed the application on October 15, 2024, and recommended City Council approval of a grant totaling $54,628.33, which would cover two-thirds of the repainting and monument sign costs; and WHEREAS, the City Council finds that the Agreement serves a public purpose in that it will help improve the physical appearance of Dublin Boulevard in the Program area, encourage the retention of existing businesses, and increase property values and tenant stability, thus benefitting the City and its residents.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve a Commercial Façade Improvement Grant Program Agreement between the City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal, attached hereto as Exhibit A.
82 Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 2 of 2 BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement, in substantially the form attached, and to make any minor modifications to the Agreement as necessary to carry out the intent of this Resolution.

PASSED, APPROVED AND ADOPTED this 19th day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:

____________________________
City Clerk
83 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

City Grant Amount: $54,628.33
Matching Funds: 27,314.17
Estimated Project Total $81,942.50
COMMERCIAL FAÇADE IMPROVEMENT GRANT PROGRAM

AGREEMENT BETWEEN THE CITY OF DUBLIN AND DOBOS STACEY S TR &

MCCLOSKEY KENNETH D TR ETAL
This Commercial Façade Improvement Grant Program Agreement ("Agreement") dated November 19, 2024, the date of execution by the City (the “Effective Date”) is entered into by and between the City of Dublin, a public body corporate and politic ("City") and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal, property owners (“Owner” and “Applicant”).

R E C I T A L S
A. The City has adopted a Commercial Façade Improvement Grant Program (“Program”) in order to provide grants to certain owners or tenants of eligible buildings who design and construct improvements to the facades of their buildings.

B. Applicant owns certain real property located at 7904, 7908, 7912, and 7916 Dublin Boulevard (A.P.N. 941-1500-017-06), in Dublin, California (the “Site”), and within the boundaries outlined by the Commercial Façade Improvement Grant Program Guidelines (“Program Guidelines”).

C. Applicant has submitted an application to the City pursuant to the Program Guidelines for a grant for certain improvements to the Site, and City has determined that Applicant and the Site meet the eligibility criteria for the Program.

D. City desires to enter into this Agreement because improvement of the Site will enhance the physical appearance and economic vitality of commercial businesses, encourage full occupancy of storefronts, generate additional tax revenue and assist in providing an environment for the social, psychological and economic growth and well- being in the boundaries outlined by the Program Guidelines and the citizens of the City.

E. Applicant desires to enter into this Agreement with City to receive assistance in making certain improvements to the Site, and City is willing to do so on the terms and conditions set forth in this Agreement.

A G R E E M E N T
NOW, THEREFORE, City and Applicant hereby agree as follows:

Section 1. GENERAL.

1.1 Term. This Agreement shall begin on the Effective Date and expire five (5) years following the Applicant’s approval of contractor’s notice of completion (“Term”). 




 





 Attachment 2
Exhibit A to the Resolution
84 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

Section 2. IMPROVEMENT OF THE SITE.

2.1 Scope of Work. Applicant shall complete the proposed project in accordance with the Scope of Work attached hereto as Exhibit A (the “Project”).

2.2 Commercial Façade Improvement Grant Funds. The City agrees to reimburse to the Applicant a sum not to exceed fifty four thousand six hundred and twenty eight dollars and thirty-three cents ($54,628.33) (the “Grant Amount”), for certain eligible improvements (the “Eligible Improvements”) as set forth below:
a. The Grant Amount may be used only to fund those Eligible Improvements identified in Exhibit B attached hereto.
b. All services to be performed by a third-party contractor shall be the subject of agreement between Applicant and the third-party contractors. The City shall not assume any liability for such agreements. The Applicant shall submit to the City all invoices from the contractor or contractors for work performed on the Eligible Improvements in order to receive reimbursement. c. A representative of the City shall inspect the completed Project after a notice of completion has been submitted to the City.
d. The City will only issue the Grant Amount after the Project has been completed. Upon determination by the City's representative that Project has been completed in conformance with the Scope of Work (Exhibit A) and the City approvals, the City shall issue a check made payable to the Applicant in an amount equal to the lesser of the Grant Amount or the actual amount of the invoices submitted to the City by the Applicant. The City Manager in his or her sole discretion may issue the Grant Amount at an earlier time than set forth in this Section 2.2(d), if the Applicant can demonstrate good cause.
e. Any and all costs of the Project including, but not limited to the Eligible Improvements, which are in excess of the Grant Amount, shall be the sole responsibility of, and be borne by, the Applicant.

2.3 Permits and Approvals. Before commencement of the Project, Applicant shall secure or cause to be secured any and all permits which may be required by the City and any other governmental agency affected by such construction or work.

2.4 Commencement of the Project. Within 60 days after the Effective Date, Applicant shall have selected and authorized one or more contractors to complete the Project, and shall have provided notice to the City of such selection and authorization.

In the event the Applicant fails to select and authorize a contractor or contractors to complete the Project within such 60-day period, the City may, at its option, terminate this Agreement upon written notice to the Applicant. In such event, neither party shall 




 






85 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

have any further rights against or liability to the other in connection to this Agreement.

All contractors performing work on the Project must be licensed in the State of California.

2.5 Building Permit. A Building Permit must be obtained within six months of the Effective Date. In the event the Applicant fails to obtain a Building Permit within such six-month period, the City may, at its option, terminate this Agreement upon written notice to the Applicant. In such event, neither party shall have any further rights against or liability to the other in connection to this Agreement. An additional six-month extension may be approved with the City’s prior written consent. Notwithstanding the foregoing, no work shall be performed prior to both 1) issuance of the Building Permit and 2) approval of this Agreement by the Dublin City Council. Any work performed prior to both building permit issuance and City Council approval will not be eligible for reimbursement.

2.6 Completion of the Project. Applicant shall complete the Project and satisfy all other obligations and conditions of this Agreement within 120 days of building permit issuance. This completion date is subject to revision from time to time as mutually agreed upon in writing between Applicant and the City Manager, or their designee.

Upon completion, Applicant shall require contractors’ completion notice signed by the contractor. When the Project is completed as set forth in this Agreement, a notice of completion shall be delivered to and approved by the Applicant. Notice of completion shall then be delivered to the City as set forth in this Section 2.6.

Section 3. INSURANCE REQUIREMENTS.

Before fully executing this Agreement, Applicant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Applicant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Applicant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Applicant shall maintain the insurance policies required by this section throughout the term of this Agreement. Applicant shall not allow any contractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.

VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Applicant shall maintain all required insurance listed herein for the duration of this Agreement.

3.1 Workers’ Compensation.

3.1.1 General Requirements. Before beginning any work under this Agreement, Applicant and its contractor(s) shall, at its sole cost and expense, maintain 




 






86 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, contractor may rely on a self- insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors.

3.1.2 Submittal Requirements. To comply with Subsection 3.1, Applicant shall submit the following:
a. Certificate of Workers’ Compensation Insurance in the amounts specified in the section for all contractor(s) performing work related to the Project; and
b. Waiver of Subrogation Endorsement as required by the section for all contractor(s) performing work related to the Project.

3.2 Commercial General and Automobile Liability Insurance Requirements.

Before beginning any work under this Agreement, Applicant and its contractor(s) shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Applicant or its contractor and its agents, representatives, employees, and subcontractors. Applicant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Applicant shall maintain the insurance policies required by this section throughout the term of this Agreement. Applicant shall not allow any contractor or subcontractor to commence work on until Applicant has obtained all insurance required herein for the contractor or subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution.

It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to City as an additional insured.

Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. The additional insured coverage under the Applicant’s 




 






87 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

policy shall be “primary and non-contributory” and will not seek contribution from City’s insurance or self-insurance and shall be at least as broad as CG 20 10. In the event Applicant fails to maintain coverage as required by this Agreement, City at its sole discretion may purchase the coverage required and the cost will be paid by Applicant.

Failure to exercise this right shall not constitute a waiver of right to exercise later.

3.2.1 Commercial General and Automobile Liability Insurance.

3.2.1.1 General requirements. Applicant and all contractors and subcontractors, at their own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned
automobiles.

3.2.1.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 1 (“any auto”). No endorsement shall be attached limiting the coverage.

3.2.1.3 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

3.2.1.4  Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf 




 






88 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

of the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor.
c. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Contractor agrees to obtain any
endorsements that may be necessary to affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

Any failure of Applicant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.

3.2.1.4.1 An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

Applicant shall notify City within 14 days of notification from Applicant’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.

3.2.1.4.2 For Applicant’s contractors and subcontractors, an endorsement for completed operations for the construction project, such as the CG 20 37 “Additional Insured—Owners, Lessees or Contractors—Completed Operations” endorsement form, shall be submitted by Applicant to the City no later than 30 days after completion of the Project.

3.2.1.5 Submittal Requirements and Verification of coverage.

Applicant shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.
a. Prior to execution of this Agreement, Applicant shall submit:





 






89 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

i. Certificate(s) of Commercial General Insurance and
Automobile Liability Insurance; and
ii. Additional Insured Endorsement such as CG 20 10
“Designated Person Or Organization Endorsement”.
b. Prior to commencement of the Project as described in Section 2.4., Applicant shall furnish City with contractor’s certificates of insurance and with original endorsements effecting coverage required herein.

3.2.1.6 Contractors and Subcontractors. Applicant agrees to include with all contractors or subcontracts the same requirements and provisions of this Agreement including the Indemnification and Insurance requirements to the extent they apply to the scope of the Subcontractor’s work. Contractors or subcontractors hired by Applicant agree to be bound to Applicant and the City in the same manner and to the same extent as Applicant is bound to the City under the Contract Documents.

3.2.1.7 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected.

3.2.1.8 Deductibles and Self-Insured Retentions. Applicant and its contractor(s) shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

3.2.1.9 Wasting Policies. No policy required by this Section 3 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

3.2.1.10  Endorsement Requirements. Each insurance policy required by this Section 3 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City.





 






90 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

3.2.1.11  Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written contract or agreement) before City’s own insurance or self-insurance shall be called upon to protect City as a named insured.

3.2.1.12 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Applicant shall provide written notice to City at Applicant’s earliest possible opportunity and in no case later than five days after Applicant is notified of the change in coverage.

3.2.2 Term of Coverage. Applicant, at its own cost and expense, shall maintain all insurance policies required by this Agreement for the duration of the Agreement’s Term. Applicant shall require that all contractors and subcontractors, at their own cost and expense, maintain the insurance policies required by this Agreement until the Project is complete and the Applicant accepts contractor’s completion notice.

3.2.3. Remedies. In addition to any other remedies City may have if Applicant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Applicant’s breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
 Order Applicant to stop work under this Agreement or withhold any payment that becomes due to Applicant hereunder, or both stop work and withhold any payment, until Applicant demonstrates compliance with the requirements hereof; and/or
 Terminate this Agreement.

Section 4. PREVAILING WAGES.

Applicant shall require any contractors performing work under this Agreement to pay prevailing wages pursuant to the requirements of the California Labor Code, Section 1771, et seq. For the purpose of this Agreement, prevailing wages are the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to 




 






91 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

execute this Agreement as ascertained by the Director of the Department of Industrial Relations of the State of California. The holidays upon which such rates shall be paid shall be all holidays recognized in the collective bargaining agreement applicable to the particular craft, classification, or type of worker employed on the project.

The Contractors and each subcontractor shall keep an accurate payroll record showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by the Contractors or subcontractors in connection with the Project. The payroll records shall be kept in accordance with the provisions of Section 1776 of the California Labor Code, and Contractor and each subcontractor shall otherwise comply with requirements of such Section 1776.

Section 5. MAINTENANCE COVENANTS.

The Applicant covenants and agrees, for itself, its successors, its assigns and every successor in interest to the Site or any part thereof, that the Applicant will maintain, at Applicant's own cost and expense, the improvements on the Site in a clean and orderly condition, free of graffiti, and in good condition and repair, and will keep the Site free from any accumulation of debris and waste materials. Any damage to the building visible from the street is to be repaired immediately. The Applicant shall promptly touch up painted areas and perform any other repairs needed to maintain an attractive building appearance, including cleaning all awnings, if any, at least once a year.

The foregoing covenants shall remain in effect for a period of 60 months from the completion of the Project. During this 60-month period, Applicant agrees, for itself, its successors, its assigns and every successor in interest, that it will not materially alter the improvements made with City funds, without the prior written consent of City which consent may be conditioned by City to preserve those features to the extent necessary to achieve the objectives of City for entering into this Agreement. Any violation of this section not cured within 60 days shall entitle City to reimbursement of the funds granted by City from the person or entity responsible for the violation.

5.1 Improvements Cannot Be Removed by Applicant Without City’s Consent.

All Eligible Improvements will become permanent fixtures of the property and cannot be removed by Owner upon expiry or termination of the lease of current tenant at the Site or sale of the property. Exceptions can be made with the prior written consent of the City. Any violation of this section not cured within 60 days shall entitle City to reimbursement of the funds granted by City from the person or entity responsible for the violation.

Section 6. LEGAL REQUIREMENTS.





 






92 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

6.1 Governing Law. The laws of the State of California shall govern this Agreement.

6.2 Compliance with Applicable Laws. Applicant and its Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

6.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Applicant shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

6.4 Licenses and Permits. Applicant represents and warrants to City that its Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Applicant represents and warrants to City that its Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions.

In addition to the foregoing, Applicant shall obtain and maintain during the term of this Agreement valid Business Licenses from City and Applicant’s Contractor and any subcontractors shall obtain and maintain a valid Business Licenses from City during the construction phase of the project.

6.5 Nondiscrimination and Equal Opportunity. Applicant and its Contractor and any subcontractors shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Applicant under this Agreement.

Section 7.

GENERAL PROVISIONS.

7.1 Rights of Access. Representatives of the City shall have the reasonable right to access the Site, without charges or fees, for the purpose of inspecting the Project, including the Eligible Improvements. City (or its representatives) shall, except in emergency situations, give Applicant reasonable advance notice prior to exercising its rights herein. Nothing herein shall be deemed to limit the ability of the City to conduct code enforcement and other administrative inspections of the Site in accordance with applicable law.





 






93 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

7.2 Compliance with Laws. Applicant shall carry out the Project in conformity with all applicable federal, state and local laws, including Labor Code requirements; City zoning and development standards; building, plumbing, mechanical and electrical codes; all other provisions of the City's Municipal Code; and all applicable disabled and handicapped access requirements, including the Americans with Disabilities Act, 42 U.S.C. Section 12101, et seq., Government Code Section 4450, et seq., Government Code Section 11135, et seq., and the Unruh Civil Rights Act, Civil Code Section 51, et seq.

7.3 Assignment. Applicant shall have the right to assign all of its rights and obligations under this Agreement, provided however that any such assignment shall be effective only upon receipt by City of written notice of the assignment.

7.4 Notices, Demands and Communications between the Parties. Any approval, disapproval, demand, document or other notice ("Notice") which either party may desire to give to the other party under this Agreement must be in writing and shall be given by certified mail, return receipt requested and postage prepaid, personal delivery, or reputable overnight courier (but not by facsimile or email), to the party to whom the Notice is directed at the address of the party as set forth below, or at any other address as that party may later designate by Notice.

To City:

City of Dublin
100 Civic Plaza, Dublin, CA 94568Dublin, CA 94568
Attention: City Manager
Phone: (925) 833-6650
(PDLO
FLW\PDQDJHU#GXEOLQFDJRY
7R$SSOLFDQW

Bob Guglielmi
311 S. Ellsworth Avenue
San Mateo, CA 94401
Attention: Property Manager
Phone: (650) 269-8516
Email: [email protected]
Any Notice shall be deemed received on the date of delivery if delivered by personal service, on the date of delivery or refused delivery as shown by the return receipt if sent certified mail, and on the date of delivery or refused delivery as shown by the records of the overnight courier if sent via nationally recognized overnight courier.

Notices sent by a party's attorney on behalf of such party shall be deemed delivered by such party.





 






94 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

7.5 Relationship between City and Applicant. It is hereby acknowledged that the relationship between City and Applicant is not that of a partnership or joint venture and that City and Applicant shall not be deemed or construed for any purpose to be the agent of the other. Accordingly, except as expressly provided herein or in the Attachments hereto, City shall have no rights, powers, duties or obligations with respect to the development, operation, maintenance or management of the Site or the Eligible Improvements. Applicant agrees to indemnify, hold harmless and defend City from any claim made against City arising from a claimed relationship of partnership or joint venture between City and Applicant with respect to the development, operation, maintenance or management of the Site or the Eligible Improvements.

7.6 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, contains the entire understanding between the parties relating to the transactions contemplated by this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged in this Agreement and shall be of no further force or effect.

7.7 Modifications. Any alteration, change or modification of or to this Agreement, in order to become effective, shall be made in writing and in each instance signed on behalf of each party.

7.8 Conflicts of Interest. No member, official or employee of City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to the Agreement which affects his or her personal interests or the interests of any corporation, partnership or association in which he or she is directly or indirectly interested.

7.9 Applicant's Indemnity; Waiver. Applicant shall indemnify, defend (with counsel reasonably acceptable to City), protect and hold City, and its officers, employees, agents and representatives, harmless from, any and all Claims of any kind or nature arising out of the Project or this Agreement or the implementation hereof, including, but not limited to, any damages to property, injuries to persons or accidental death (including reasonable attorneys’ fees and costs), which may be caused by the work performed under this Agreement or any activities associated with the Project, whether such activities or work is performed by Applicant or by anyone directly or indirectly employed or contracted with by Applicant. Applicant's indemnity obligations under this section shall survive termination of this Agreement. Applicant's indemnity obligations under this section shall not extend to claims, demands, damages, defense costs or liability for property damage, bodily injury or death occasioned by the active negligence or willful misconduct of the City, or its officers, employees, agents or representatives.

Applicant hereby waives, releases and discharges forever the City, and its employees, officers, volunteers, agents and representatives, from any and all present and future Claims arising out of or in any way connected with this Agreement, the 




 






95 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

performance of the work, or Applicant's obligation to comply with all laws with respect to the work.

7.10 Non-liability of Officials and Employees of City. No member, official or employee of the City shall be personally liable to Applicant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Applicant or its successors, or on any obligations under the terms of this Agreement.

7.11 Applicable Law. The laws of the State of California, without regard to conflict of laws principles, shall govern the interpretation and enforcement of this Agreement.

7.12 No Third Party Rights. This Agreement is made and entered into solely for the benefit of the City and Applicant and no other third party shall have any right of action under this Agreement.

7.13 Disclosure of Documents. Applicant acknowledges that the City is subject to the provisions of the California Public Records Act and that any information submitted to the City may be disclosed to the extent required by law.

7.14 Liability. Owner is wholly liable for any Claims arising out of this Agreement.

7.15 Termination. In addition to City’s right to terminate under Section 2.4 and

2.5, City or Applicant may terminate this Agreement upon written Notice to the other in the event that the other party fails to comply with its obligations under this Agreement. [remainder of page intentionally left blank]





 






96 Commercial Façade Improvement Grant Program Agreement Between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal

CITY:

CITY OF DUBLIN, a municipal corporation
By:
____________________________________
Colleen Tribby, City Manager
Attest:
____________________________________
Marsha Moore, City Clerk
Approved as to form:
____________________________________
John D. Bakker, City Attorney
APPLICANT:

Dobos Stacey S Tr & McCloskey Kenneth D
Tr Etal, property owners
By:
____________________________________
Kelly McCloskey, Chief Financial Officer
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.





 






97 Commercial Façade Improvement Grant Program Agreement between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal
Exhibit A - Page 1

EXHIBIT A

SCOPE OF WORK
Located along Dublin Boulevard, 7904, 7908, 7912, and 7916 Dublin Boulevard form a commercial strip center in Dublin, California. The property owners propose exterior improvements to enhance the site’s aesthetic and functionality. Planned upgrades include a fresh exterior repaint to revitalize the building’s appearance and installation of a new monument sign for improved visibility to create a more welcoming environment for tenants and visitors. These enhancements aim to support tenant retention and elevate the property’s appeal within the commercial corridor. 




 






98 Commercial Façade Improvement Grant Program Agreement between City of Dublin and Dobos Stacey S Tr & McCloskey Kenneth D Tr Etal
Exhibit B - Page 1

EXHIBIT B

ELIGIBLE IMPROVEMENTS
Applicant is the property owner of 7904, 7908, 7912, and 7916 Dublin Boulevard (A.P.N. 941-1500-017-06) in Dublin, California, and shall construct and install the façade improvements, including but not limited to the following:
• Repainting the exterior façade to refresh and enhance the visual appeal of the property.
• Installation of a new monument sign designed to complement the building’s aesthetic and increase visibility for tenants.





 






99 STAFF REPORT

CITY COUNCIL

Agenda Item 5.4
DATE: November 19, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Outdoor Operations Grant Program Agreement for INC 82 Brewing Prepared by: Felicia Escover, Economic Development Manager
EXECUTIVE SUMMARY:

The City Council will consider approving an Outdoor Operations Grant Program Agreement for the owner of INC 82 Brewing, 7400 Amador LLC. The grant would fund exterior improvements, including pavement restriping and costs associated with materials and labor for creating an outdoor gathering area. It would also cover eligible staff time and materials related to the entitlement process that would otherwise be charged to the business owner.

STAFF RECOMMENDATION:

Adopt the Resolution Approving an Outdoor Operations Grant Program Agreement Between the City of Dublin and 7400 Amador LLC.

FINANCIAL IMPACT:

There is sufficient funding available in the adopted Fiscal Year 2024-25 operating budget for this expenditure.

DESCRIPTION:

The Outdoor Operations Grant Program is an endeavor of the City to support local dining, drinking, and retail establishments within Dublin by facilitating the establishment or enhancement of permanent outdoor seating and operations. Reimbursement is available for various eligible expenses related to these outdoor operations.

Under the Program, tenants with approved planning permits for improvements for permanent outdoor seating can apply for a grant of up to $50,000. Additionally, permit fees, including staff time associated with the processing of the permit may be waived. Applications are accepted on a first-come, first-served basis, contingent on available funding. 100

Economic Development Committee Consideration
On October 15, 2024, the Economic Development Committee reviewed an application from the business owner, INC 82 Brewing. The applicant requested grant funding to support improvements including synthetic grass installation, parking lot coating and restriping, black iron fencing, pergola materials, ADA-compliant truncated domes, and other enhancements, all of which have received an approved Site Development Review Waiver from the Planning Division.

The Committee reviewed the application, and by consensus, recommended City Council approval of a $50,000 grant. This recommendation aligns with the Committee’s role in providing policy guidance and direction on economic development initiatives.

STRATEGIC PLAN INITIATIVE:

Strategy 1: Economic Development, Small Business Support, and Downtown Dublin Objective A: Support the implementation of the 2024 Economic Development Strategy, including pursuing growth industries.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted, and a copy of this Staff Report was sent to the applicant.

ATTACHMENTS:
1) Resolution Approving an Outdoor Operations Grant Program Agreement Between the City of Dublin and 7400 Amador LLC
2) Exhibit A to the Resolution – Outdoor Operations Grant Program Agreement Between the City of Dublin and 7400 Amador LLC
101
Attachment 1
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 1 of 2 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING AN OUTDOOR OPERATIONS GRANT PROGRAM
AGREEMENT BETWEEN THE CITY OF DUBLIN AND 7400 AMADOR LLC WHEREAS, the City of Dublin established the Outdoor Operations Grant Program ("Program") as part of the City’s Business Recovery Playbook to support local economic recovery following the COVID-19 pandemic; and
WHEREAS, the City Council officially codified the Program on May 7, 2024, through Resolution No. 31-24 to further assist local dining, drinking, and retail establishments by enhancing or establishing outdoor seating and operations; and WHEREAS, the Program offers grants of up to $50,000 to eligible businesses for approved permanent outdoor improvements and may waive related permit fees, including staff time for permit processing; and
WHEREAS, 7400 Amador LLC, the business owner of INC 82 Brewing at 7370 San Ramon Road, has submitted an application requesting Program funding to support improvements, including parking lot restriping, synthetic grass installation, black iron fencing, pergola materials, ADA-compliant truncated domes, and other enhancements; and WHEREAS, the Economic Development Committee reviewed the application on October 15, 2024, and recommended City Council approval of a $50,000 grant to support the eligible project costs and permit-related staff time; and WHEREAS, the City Council finds that this Agreement serves a public purpose by promoting outdoor operations, enhancing local business resiliency, and supporting the long- term economic health of Dublin’s business community.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve an Outdoor Operations Grant Program Agreement between the City of Dublin and 7400 Amador LLC, the business owner of INC 82 Brewing, attached hereto as Exhibit A; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement, in substantially the form attached, and to make any minor modifications to the Agreement as necessary to carry out the intent of this Resolution. {Signatures on the following page}
102
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 19th day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:

____________________________
City Clerk
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OUTDOOR OPERATIONS GRANT PROGRAM
AGREEMENT BETWEEN THE CITY OF DUBLIN AND 7
400 AMADOR LLC
THIS OUTDOOR OPERATIONS GRANT PROGRAM AGREEMENT ("Agreement") dated November 19, 2024, the date of execution by the City (the “Effective Date”) is entered into by and between the City of Dublin, a public body corporate and politic ("City") and 7400 Amador LLC, business owner (“Owner” and “Applicant”).

R E C I T A L S
A. The City created the Outdoor Operations Grant Program (“Program”) as part of its Business Recovery Playbook to support local businesses by promoting outdoor operations. The Program was codified by the City Council on May 7, 2024, via Resolution No. 31-24.

B. The Applicant owns the property at 7370 San Ramon Road (the “Site”) and has submitted an application to the City under the Program Guidelines for a grant to establish an outdoor gathering area.

Proposed improvements include synthetic grass installation, parking lot restriping, black iron fencing, pergola materials, ADA-compliant truncated domes, and other enhancements.

C. The City has determined that both the Applicant and the Project meet the Program’s eligibility criteria.

D. The City desires to enter into this Agreement to assist in enhancing the Site’s outdoor operations, promoting economic growth and vitality in Dublin, supporting business traffic, and strengthening the local business environment.

E. Applicant desires to enter into this Agreement with City to receive assistance in making certain improvements to the Site, and City is willing to do so on the terms and conditions set forth in this Agreement.

A G R E E M E N T
NOW, THEREFORE, City and Applicant hereby agree as follows:

Section 1. GENERAL.

1.1 Term. This Agreement shall begin on the Effective Date and expire five (5) years following the
Applicant’s approval of contractor’s notice of completion (“Term”).

Section 2. IMPROVEMENT OF THE SITE.

2.1 Scope
of Work. Applicant shall complete the proposed project in accordance with the Scope of Work attached hereto as Exhibit A (the “Project”). 






 





Attachment 2
Exhibit A to the Resolution
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2.2 Outdoor Operations Program Grant Funds. The City agrees to reimburse to the Applicant a sum not to exceed fifty thousand dollars ($50,000.00) (the “Grant Amount”), for certain eligible improvements (the “Eligible Improvements”) as set forth below:
a. The Grant Amount may be used only to fund those Eligible Improvements identified in Exhibit B attached hereto.
b. Al
l services to be performed by a third-party contractor shall be the subject of agreement between Applicant and the third-party contractors. The City shall not assume any liability for such agreements. The Applicant shall submit to the City all invoices from the contractor or contractors for work performed on the Eligible Improvements in order to receive reimbursement.
c. A representative of the City shall inspect the completed Project after a notice of completion has been submitted to the City.
d. The City will only issue the Grant Amount after the Project has been completed. Upon determination by the City's representative that Project has been completed in conformance with the Scope of Work (Exhibit A) and the City approvals, the City shall issue a check made payable to the Applicant in an amount equal to the lesser of the Grant Amount or the actual amount of the invoices submitted to the City by the Applicant. The City Manager in his or her sole discretion may issue the Grant Amount at an earlier time than set forth in this Section 2.2(d), if the Applicant can demonstrate good cause. e. Any and all costs of the Project including, but not limited to the Eligible Improvements, which are in excess of the Grant Amount, shall be the sole responsibility of, and be borne by, the Applicant.

2.3 Permits and Approvals. Before commencement of the Project, Applicant shall secure or cause to be secured any and all permits which may be required by the City and any other governmental agency affected by such construction or work.

2.4 Commencement of the Project. Within 60 days after the Effective Date, Applicant shall have selected and authorized one or more contractors to complete the Project, and shall have provided notice to the City of such selection and authorization. In the event the Applicant fails to select and authorize a contractor or contractors to complete the Project within such 60-day period, the City may, at its option, terminate this Agreement upon written notice to the Applicant. In such event, neither party shall have any further rights against or liability to the other in connection to this Agreement. All contractors performing work on the Project must be licensed in the State of California.

2.5 Building Permit. A Building Permit must be obtained within six months of the Effective Date. In the event the Applicant fails to obtain a Building Permit within such six-month period, the City may, at its option, terminate this Agreement upon written notice to the Applicant. In such event, neither party shall have any further rights against or liability to the other in connection to this Agreement. An additional six-month extension may be approved with the City’s prior written consent. Notwithstanding the foregoing, no work shall be performed prior to both 1) issuance of the Building Permit and 2) approval of this 






 





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Agreement by the Dublin City Council. Any work performed prior to both building permit issuance and City Council approval will not be eligible for reimbursement.

2.6 Completion of the Project. Applicant shall complete the Project and satisfy all other obligations and conditions of this Agreement within 120 days of building permit issuance. This completion date is subject to revision from time to time as mutually agreed upon in writing between Applicant and the City Manager, or their designee. Upon completion, Applicant shall require contractors’ completion notice signed by the contractor. When the Project is completed as set forth in this Agreement, a notice of completion shall be delivered to and approved by the Applicant. Notice of completion shall then be delivered to the City as set forth in this Section 2.6.

Section 3. INSURANCE REQUIREMENTS.

Before fully executing this Agreement, Applicant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Applicant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Applicant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Applicant shall maintain the insurance policies required by this section throughout the term of this Agreement. Applicant shall not allow any contractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED

INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Applicant shall maintain all required insurance listed herein for the duration of this Agreement.

3.1 Workers’ Compensation.

3.1.1 General Requirements. Before beginning any work under this Agreement, Applicant and its contractor(s) shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, contractor may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self- insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors.

3.1.2 Submittal Requirements. To comply with Subsection 3.1, Applicant shall submit the following:








 





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a. Certificate of Workers’ Compensation Insurance in the amounts specified in the section for all contractor(s) performing work related to the Project; and

b. Waiver of Subrogation Endorsement as required by the section for all contractor(s) performing work related to the Project.

3.2 Commercial General and Automobile Liabilit y Insurance Requirements. Before beginning any work under this Agreement, Applicant and its contractor(s) shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Applicant or its contractor and its agents, representatives, employees, and subcontractors. Applicant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Applicant shall maintain the insurance policies required by this section throughout the term of this Agreement. Applicant shall not allow any contractor or subcontractor to commence work on until Applicant has obtained all insurance required herein for the contractor or subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution.

It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. The additional insured coverage under the Applicant’s policy shall be “primary and non-contributory” and will not seek contribution from City’s insurance or self-insurance and shall be at least as broad as CG 20 10. In the event Applicant fails to maintain coverage as required by this Agreement, City at its sole discretion may purchase the coverage required and the cost will be paid by Applicant. Failure to exercise this right shall not constitute a waiver of right to exercise later.

3.2.1 Commercial General and Auto mobile Liability Insurance.

3.2.1.1 General requirements. Applicant and all contractors and subcontractors, at their own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

3.2.1.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability 






 





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occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 1 (“any auto”).

No endorsement shall be attached limiting the coverage.

3.2.1.3 Acceptability of Insurers. All insu rance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

3.2.1.4 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:

a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.

b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor.

c. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.

Contractor agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.

d. For any claims related to this Agreement or the work hereunder, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

Any failure of Applicant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.

3.2.1.4.1 An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Applicant shall notify City within 14 days of notification from Applicant’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.

3.2.1.4.2 For Applicant’s contractors and subcontractors, an endorsement for completed operations for the construction project, such as the CG 20 37 “Additional Insured—Owners, Lessees or Contractors—Completed Operations” endorsement form, shall be submitted by Applicant to the City no later than 30 days after completion of the Project.








 





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3.2.1.5 Submittal Requirements and Verification of coverage. Applicant shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

a. Prior to execution of this Agreement, Applicant shall submit:

i. Certificate(s) of Commercial General Insurance and Automobile Liability Insurance; and
ii. Additional Insured Endorsement such as CG 20 10 “Designated Person Or Organization Endorsement”.

b. Prior to commencement of the Project as described in Section 2.4., Applicant shall furnish City with contractor’s certificates of insurance and with original endorsements effecting coverage required herein.

3.2.1.6 Contractors and Subcontractors. Applicant agrees to include with all contractors or subcontracts the same requirements and provisions of this Agreement including the Indemnification and Insurance requirements to the extent they apply to the scope of the Subcontractor’s work. Contractors or subcontractors hired by Applicant agree to be bound to Applicant and the City in the same manner and to the same extent as Applicant is bound to the City under the Contract Documents.

3.2.1.7 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected.

3.2.1.8 Deductibles and Self-Insured Retentions. Applicant and its contractor(s) shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

3.2.1.9 Wasting Policies. No policy required by this Section 3 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

3.2.1.10 Endorsement Requirements. Each insurance policy required by this Section 3 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City. 






 





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3.2.1.11 Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written contract or agreement) before City’s own insurance or self-insurance shall be called upon to protect City as a named insured.

3.2.1.12 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Applicant shall provide written notice to City at Applicant’s earliest possible opportunity and in no case later than five days after Applicant is notified of the change in coverage.

3.2.2 Term of Coverage. Applicant, at its own cost and expense, shall maintain all insurance policies required by this Agreement for the duration of the Agreement’s Term. Applicant shall require that all contractors and subcontractors, at their own cost and expense, maintain the insurance policies required by this Agreement until the Project is complete and the Applicant accepts contractor’s completion notice.

3.2.3. Remedies. In addition to any other remedies City may have if Applicant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Applicant’s breach:

ƒ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;

ƒ Order Applicant to stop work under this Agreement or withhold any payment that becomes due to Applicant hereunder, or both stop work and withhold any payment, until Applicant demonstrates compliance with the requirements hereof; and/or

ƒ Terminate this Agreement.

Section 4. PREVAILING WAGES.

Applicant shall require any contractors performing work under this Agreement to pay prevailing wages pursuant to the requirements of the California Labor Code, Section 1771, et seq. For the purpose of this Agreement, prevailing wages are the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute this Agreement as ascertained by the Director of the Department of Industrial Relations of the State of California. The holidays upon which such rates shall be paid shall be all holidays recognized in the collective bargaining agreement applicable to the particular craft, classification, or type of worker employed on the project.

The Contractors and each subcontractor shall keep an accurate payroll record showing the name, address, social security number, work classification, straight time and overtime hours worked each day and 






 





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week and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by the Contractors or subcontractors in connection with the Project. The payroll records shall be kept in accordance with the provisions of Section 1776 of the California Labor Code, and Contractor and each subcontractor shall otherwise comply with requirements of such Section 1776.

Section 5. MAINTENANCE COVENANTS.

The Applicant covenants and agrees, for itself, its successors, its assigns and every successor in interest to the Site or any part thereof, that the Applicant will maintain, at Applicant's own cost and expense, the improvements on the Site in a clean and orderly condition, free of graffiti, and in good condition and repair, and will keep the Site free from any accumulation of debris and waste materials. Any damage to the building visible from the street is to be repaired immediately. The Applicant shall promptly touch up painted areas and perform any other repairs needed to maintain an attractive building appearance, including cleaning all awnings, if any, at least once a year.

The foregoing covenants shall remain in effect for a period of 60 months from the completion of the Project. During this 60-month period, Applicant agrees, for itself, its successors, its assigns and every successor in interest, that it will not materially alter the improvements made with City funds, without the prior written consent of City which consent may be conditioned by City to preserve those features to the extent necessary to achieve the objectives of City for entering into this Agreement. Any violation of this section not cured within 60 days shall entitle City to reimbursement of the funds granted by City from the person or entity responsible for the violation.

5.1 Improvements Cannot Be Removed by Applicant Without City’s Consent. All Eligible Improvements will become permanent fixtures of the property and cannot be removed by Owner upon expiry or termination of the lease of current tenant at the Site or sale of the property. Exceptions can be made with the prior written consent of the City. Any violation of this section not cured within 60 days shall entitle City to reimbursement of the funds granted by City from the person or entity responsible for the violation.

Section 6. LEGAL REQUIREMENTS.

6.1 Governing Law. The laws of the State of California shall govern this Agreement.

6.2 Compliance with Applicable Laws. Applicant and its Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

6.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Applicant shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

6.4 Licenses and Permits. Applicant represents and warrants to City that its Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Applicant represents and warrants to City that its Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, 






 





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Applicant shall obtain and maintain during the term of this Agreement valid Business Licenses from City and Applicant’s Contractor and any subcontractors shall obtain and maintain a valid Business Licenses from City during the construction phase of the project.

6.5 Nondiscrimination and Equal Opportunity. Applicant and its Contractor and any subcontractors shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Applicant under this Agreement.

Section 7. GENERAL PROVISIONS.

7.1 Rights of Access. Representatives of the City shall have the reasonable right to access the Site, without charges or fees, for the purpose of inspecting the Project, including the Eligible Improvements. City (or its representatives) shall, except in emergency situations, give Applicant reasonable advance notice prior to exercising its rights herein. Nothing herein shall be deemed to limit the ability of the City to conduct code enforcement and other administrative inspections of the Site in accordance with applicable law.

7.2 Compliance with Laws. Applicant shall carry out the Project in conformity with all applicable federal, state and local laws, including Labor Code requirements; City zoning and development standards; building, plumbing, mechanical and electrical codes; all other provisions of the City's Municipal Code; and all applicable disabled and handicapped access requirements, including the Americans with Disabilities Act, 42 U.S.C. Section 12101, et seq., Government Code Section 4450, et seq., Government Code Section 11135, et seq., and the Unruh Civil Rights Act, Civil Code Section 51, et seq.

7.3 Assignment. Applicant shall have the right to assign all of its rights and obligations under this Agreement, provided however that any such assignment shall be effective only upon receipt by City of written notice of the assignment.

7.4 Notices, Demands and Communications between the Parties. Any approval, disapproval, demand, document or other notice ("Notice") which either party may desire to give to the other party under this Agreement must be in writing and shall be given by certified mail, return receipt requested and postage prepaid, personal delivery, or reputable overnight courier (but not by facsimile or email), to the party to whom the Notice is directed at the address of the party as set forth below, or at any other address as that party may later designate by Notice.

To City:
100 Civic Plaza, Dublin, CA 94568
Attention: City Manager
Phone: (925) 833-6650
Email: [email protected]








 





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Outdoor Operations Grant Program Agreement Between City of Dublin and 7400 Amador LLC Page 10 of 12

To Applicant:
7370 San Ramon Road, Dublin, CA 94568
Attention: John Samples
Phone: (408) 398-4807
Email: [email protected]

Any Notice shall be deemed received on the date of delivery if delivered by personal service, on the date of delivery or refused delivery as shown by the return receipt if sent certified mail, and on the date of delivery or refused delivery as shown by the records of the overnight courier if sent via nationally recognized overnight courier. Notices sent by a party's attorney on behalf of such party shall be deemed delivered by such party.

7.5 Relationship between City and Applicant. It is hereby acknowledged that the relationship between City and Applicant is not that of a partnership or joint venture and that City and Applicant shall not be deemed or construed for any purpose to be the agent of the other. Accordingly, except as expressly provided herein or in the Attachments hereto, City shall have no rights, powers, duties or obligations with respect to the development, operation, maintenance or management of the Site or the Eligible Improvements. Applicant agrees to indemnify, hold harmless and defend City from any claim made against City arising from a claimed relationship of partnership or joint venture between City and Applicant with respect to the development, operation, maintenance or management of the Site or the Eligible Improvements.

7.6 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, contains the entire understanding between the parties relating to the transactions contemplated by this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged in this Agreement and shall be of no further force or effect.

7.7 Modifications. Any alteration, change or modification of or to this Agreement, in order to become effective, shall be made in writing and in each instance signed on behalf of each party.

7.8 Conflicts of Interest. No member, official or employee of City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to the Agreement which affects his or her personal interests or the interests of any corporation, partnership or association in which he or she is directly or indirectly interested.

7.9 Applicant's Indemnity; Waiver. Applicant shall indemnify, defend (with counsel reasonably acceptable to City), protect and hold City, and its officers, employees, agents and representatives, harmless from, any and all Claims of any kind or nature arising out of the Project or this Agreement or the implementation hereof, including, but not limited to, any damages to property, injuries to persons or accidental death (including reasonable attorneys’ fees and costs), which may be caused by the work performed under this Agreement or any activities associated with the Project, whether such activities or work is performed by Applicant or by anyone directly or indirectly employed or contracted with by Applicant.

Applicant's indemnity obligations under this section shall survive termination of this Agreement. Applicant's indemnity obligations under this section shall not extend to claims, demands, damages, defense costs or liability for property damage, bodily injury or death occasioned by the active negligence or willful misconduct of the City, or its officers, employees, agents or representatives. 






 





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Outdoor Operations Grant Program Agreement Between City of Dublin and 7400 Amador LLC Page 11 of 12

Applicant hereby waives, releases and discharges forever the City, and its employees, officers, volunteers, agents and representatives, from any and all present and future Claims arising out of or in any way connected with this Agreement, the performance of the work, or Applicant's obligation to comply with all laws with respect to the work.

7.10 Non-liability of Officials and Employees of City. No member, official or employee of the City shall be personally liable to Applicant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Applicant or its successors, or on any obligations under the terms of this Agreement.

7.11 Applicable Law. The laws of the State of California, without regard to conflict of laws principles, shall govern the interpretation and enforcement of this Agreement.

7.12 No Third Party Rights. This Agreement is made and entered into solely for the benefit of the City and Applicant and no other third party shall have any right of action under this Agreement.

7.13 Disclosure of Documents. Applicant acknowledges that the City is subject to the provisions of the California Public Records Act and that any information submitted to the City may be disclosed to the extent required by law.

7.14 Liability. Owner is wholly liable for any Claims arising out of this Agreement.

7.15 Termination. In addition to City’s right to terminate under Section 2.4 and 2.5, City or Applicant may terminate this Agreement upon written Notice to the other in the event that the other party fails to comply with its obligations under this Agreement.

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Outdoor Operations Grant Program Agreement Between City of Dublin and 7400 Amador LLC Page 12 of 12

The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY:

CITY OF DUBLIN, a municipal corporation

By:

____________________________________
Colleen Tribby, City Manager

Attest:

____________________________________
Marsha Moore, City Clerk

Approved as to form:

____________________________________
John D. Bakker, City Attorney

APPLICANT:

7400 AMADOR LLC, a business

By:

____________________________________
John Samples, Business Owner








 





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Outdoor Operations Grant Program Agreement between City of Dublin and 7400 Amador LLC Exhibit A - Page 1

EXHIBIT A

SCOPE OF WORK

Located at 7370 San Ramon Rd, this property in Dublin, California, is set for improvements to enhance both its aesthetic appeal and functionality. Planned upgrades include installing synthetic grass for a designated outdoor area, restriping the parking lot, and adding black iron fencing, shade sails, and ADA- compliant features. These enhancements aim to create a welcoming environment, support tenant retention, and promote long-term economic growth by providing an additional space for community gatherings, further elevating the property’s value and appeal within the community.








 





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Outdoor Operations Grant Program Agreement between City of Dublin and 7400 Amador LLC Exhibit B - Page 1

EXHIBIT B

ELIGIBLE IMPROVEMENTS

The applicant is the property owner of 7370 San Ramon Rd in Dublin, California (A.P.N. 941-0040-014-01), and will carry out several outdoor improvements to enhance the site’s appeal and functionality. Planned enhancements include:

x Installation of synthetic grass to create an inviting outdoor gathering area. x Restriping of the parking lot to improve accessibility and organization. x Addition of black iron fencing and shade sails to enhance aesthetics, comfort, and safety for visitors. x Installation of ADA-compliant features to ensure accessibility for all community members.








 





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STAFF REPORT

CITY COUNCIL