8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein.
Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor. Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.
8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1Immediately terminate the Agreement;
8.6.2Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement;
8.6.3Retain a different contractor to complete the work described in Exhibit A not finished by Contractor; or
8.6.4Charge Contractor the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
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Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
9.1 Records Created as Part of Contractor’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Contractor hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Contractor agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.
9.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection
9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
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Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of the City in the previous 12 months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to the Contractor. Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.
10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.8 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.9 Notices. Any written notice to Contractor shall be sent to:
East Bay Pool Service Inc.
1547 Palos Verdes Mall #240
Walnut Creek, CA. 94597
Any written notice to City shall be sent to:
City of Dublin
Attn: Aquatic Maintenance Contract Manager
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 180
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
100 Civic Plaza
Dublin, CA 94568
10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.
Exhibit A Scope of Services, Scheduled Work, and Compensation Schedule
10.11 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party.
10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Contractor’s signature below Contractor certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.
10.13 Provisions Required For Public Works Contracts Pursuant To California Labor Code Section 1720 Et Seq.
A. HOURS OF WORK:
i. In accordance with California Labor Code Section 1810, 8 hours of labor in performance of the services described in Exhibit A shall constitute a legal day’s work under this contract.
ii. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the services described in Exhibit A is limited to 8 hours during any one calendar day, and 40 hours during any one calendar week, except in accordance with California Labor Code Section 1815, which provides that work in excess of 8 hours during any one calendar day and 40 hours during any one calendar week is permitted upon compensation for all hours worked in excess of 8 hours during any one calendar day and 40 hours during any one calendar week at not less than one-and-one-half times the basic rate of pay.
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Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
iii. The Consultant and its subcontractors shall forfeit as a penalty to the City $25 for each worker employed in the performance of the services described in Exhibit A for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day, or more than 40 hours in any one calendar week, in violation of the provisions of California Labor Code Section 1810 and following.
B. WAGES:
i. In accordance with California Labor Code Section 1773.2, the City has determined the general prevailing wages in the locality in which the services described in Exhibit A are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the City Public Works Office and shall be made available on request. The Consultant and subcontractors engaged in the performance of the services described in Exhibit A shall pay no less than these rates to all persons engaged in performance of the services described in Exhibit A.
ii. In accordance with California Labor Code Section 1775, the Consultant and any subcontractors engaged in performance of the services described in Exhibit A shall comply with California Labor Code Section 1775, which establishes a penalty for each worker engaged in the performance of the services described in Exhibit A that the Consultant or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Consultant or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Consultant or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by the Consultant or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if the Consultant or subcontractor had knowledge of their obligations under the California Labor Code. The Consultant or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the services described in Exhibit A is not paid the general prevailing per diem wages by the subcontractor, the Consultant is not liable for any penalties therefore unless the Consultant had knowledge of that failure or unless the Consultant fails to comply with all of the following requirements:
a. The contract executed between the Consultant and the subcontractor for the performance of part of the services described in Exhibit A shall include a copy of the provisions of Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 182
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
b. The Consultant shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records. c. Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, the Consultant shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the services described in Exhibit A.
d. Prior to making final payment to the subcontractor, the Consultant shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the services
described in Exhibit A and any amounts due pursuant to
California Labor Code Section 1813.
iii. In accordance with California Labor Code Section 1776, the Consultant and each subcontractor engaged in performance of the services described in Exhibit A shall keep accurate payroll records showing the name, address, social security number, work, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the services described in Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct.
b. The employer has complied with the requirements of California Labor Code Sections 1771, 1811, and 1815 for any work
performed by the employer’s employees on the public works project.
The payroll records required pursuant to California Labor Code Section 1776 shall be certified and shall be submitted directly to the Labor Commission, and available for inspection by the Owner and its authorized representatives, the Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with California Labor Code Section 1776.
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Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
iv. In accordance with California Labor Code Section 1777.5, the Consultant, on behalf of the Consultant and any subcontractors engaged in performance of the services described in Exhibit A, shall be responsible for ensuring compliance with California Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.
v. In case it becomes necessary for the Consultant or any subcontractor engaged in performance of the services described in Exhibit A to employ for the services described in Exhibit A any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non- manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, the Consultant or subcontractor shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to services described in Exhibit A to be performed by that person. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.
SIGNATURES ON FOLLOWING PAGE
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 184
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN EAST BAY POOL SERVICE
Colleen Tribby, City Manager James Vance, President
Attest:
Contractor’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 185
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 1 of 17
EXHIBIT A
SCOPE OF SERVICES, SCHEDULED WORK, AND COMPENSATION SCHEDULE
SCOPE OF SERVICES
1. WORK: Contractor shall provide all necessary labor, tools, equipment, and materials (unless otherwise noted) for the provision of regular ongoing aquatic facilities maintenance and oversight of aquatic facilities at the Wave. Maintenance services include daily oversight of maintenance operations, routine and preventative maintenance, pool cleaning, water chemistry monitoring and adjustments, equipment monitoring, and other scheduled maintenance services. Duties include but are not limited to: lane lines, flag, tile, grout, handrails, lift chair/wheelchair, power washing, removing scale, equipment reel maintenance, dive blocks, water polo goals, underwater lights, deck grates, umbrellas, seating, and other duties as assigned.
Contractor shall provide onsite maintenance personnel four hours per day, on days and times determined by time of year (See Service Frequency). Issues that occur during operational hours and impact the use of a pool or attraction shall be addressed within 30 minutes of occurrence. Maintenance issues that do not impact the use of a pool or attraction shall be addressed within 24 hours. Activities must be documented and submitted within five calendar days of completion. Documentation should include the name and job title of the individual performing the work, the date of service, and a detailed description of the work performed. Contractor shall provide continued input on a long-term preventative maintenance plan and equipment assessment (including equipment lifespan). Plans shall be produced 6 months after work has begun, and updates required thereafter.
2. OVERSIGHT: Contract Administrator shall designate a Contract Manager to oversee this contract. Contract Manager may assign oversight duties to a designee.
3. SERVICE FREQUENCY: 4 Hours per Day, 7 Days per week
A. Summer-Season (May 1 through September 30)*:
i. Saturday-Thursday: 9am – 1pm
ii. Friday 5am – 9am
B. Off-Season (October 1 through April 30)*:
i. Daily: 6am - 10am
*Service frequency schedule subject to change upon approval
4. AMENITIES:
The Wave includes the following amenities:
A. The Natatorium houses a 160,000-gallon, 6,900 square foot, 6-lane, 25-yard, heated indoor pool with three shallow-water teaching bays. The Natatorium is used for year- round swim school, lap swimming, and water exercise programs.
Operations Schedule:
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Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 2 of 17
Year round, 7 days per week
B. The Paul McCreary Sports Pool is a 286,006-gallon, 6,173 square foot, 11-lane, 25-yard, heated outdoor pool. The Sports Pool hosts competitive swim meets and water polo matches and is open for recreational swimming during other Waterpark hours.
Operations Schedule:
Year round, 7 days per week
C. The Waterslide Tower features six slides, five runouts, and one circulation pump, totaling 11,385-gallons.
Operations Schedule:
Summer-Season, 7 days per week.
Off-Season: Closed.
D. The Splash Zone is a 27,698-gallon, 4,945 square foot, aquatic play structure for children. It includes two water slides with independent runouts, a large tipping bucket, a shallow water play pool, interactive spray features, climbing play structure, one circulation pump, spray feature pump, and water slide pump.
Operations Schedule:
Summer-Season, 7 days per week.
Off-Season: Closed.
5. SCHEDULED WORK: All work described herein, unless otherwise noted, is considered Scheduled Work. Contractor shall perform no work in addition to Scheduled Work, unless:
(a) it is Additional Work that is approved, in writing, in advance by the Contract Manager or designee; or (b) an emergency situation exists necessitating that the Contractor or Subcontractor perform certain work to alleviate a dangerous condition or situation. An emergency situation is one which occurs under circumstances making it either impossible or impractical to obtain City approval before proceeding with the work. In such cases, Contractor will proceed with the work only to the extent necessary to relieve said danger and shall specifically inform the Contract Manager or designee of all emergency work conducted.
Notwithstanding anything to the contrary in this Agreement, the work to be performed under this Agreement is and shall be limited to work that is considered “maintenance work” under Public Contract Code section 22002(d).
6. ADDITIONAL WORK: All work that is not listed herein, performed at the written request of the Contract Manager or designee, and for which the requester is providing the funding.
Contractor specifically agrees to: (a) undertake direct responsibility for the performance of the work in accordance with this Agreement; (b) provide directly, or through subcontractors, or as otherwise permitted by this Agreement all labor, materials, and supervision necessary for proper performance of the work in accordance with this Agreement; (c) provide the necessary liaison with City Staff and the required coordination of laborers and materials in the performance of the work; (d) comply with all laws, ordinances, rules, regulations, and requirements of governmental authorities, pertaining to the performance of the work; (e) perform the work, contract for its performance, and supervise its performance in a good and workmanlike manner and in the most expeditious, cost effective manner consistent with Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 187
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 3 of 17
standard of performance set forth in Section 1.2 of the Agreement; and (f) perform all activities necessary and incidental to the orderly performance of the work.
7. MAINTENANCE SUPERVISION: The Contractor shall assume full responsibility for day-to- day maintenance operations, ensuring that resources required to successfully complete projects and tasks are applied in a timely manner. The Contractor is responsible for: (a) making recommendations to the Contract Manager or designee of work that should be performed but which is not set forth in the Schedule of Work; (b) identifying work programs; (c) scheduling; (d) assisting and supervising work crews; (e) maintaining activity reports.
8. WORK SCHEDULING PROCEDURES: To the extent possible, it is the intent of this Agreement that the work be performed on a scheduled, orderly basis. Prior to commencement of work, Contractor shall prepare a schedule for the Contract Manager or designee to review showing projected work to be performed throughout the fiscal year and review them with the Contract Manager or designee. These schedules will represent specific work needs identified as the result of the Contractor's recommendations and requests from the Contract Manager or designee. Emphasis will be placed on identifying needs to ensure proper timing of work. Contractor will use a computerized maintenance management system (CMMS) to provide real-time visibility into maintenance activities, ensure accurate tracking of work and personnel, and support effective asset management. Contractor shall provide Contract Manager or designee continuous access to the CMMS.
9. CONTRACTOR PERSONNEL REQUIREMENTS
A. Contractor shall assign a sufficient number of trained and experienced employees to perform the required service. Contractor shall designate one (1) employee as principal with full responsibility for directing the entire crew. The principal shall be authorized to act for the Contractor in every detail.
B. Contractor shall furnish and require every on-duty employee to wear a company shirt or a visible photo identification badge identifying employee by name.
C. All assigned personnel are subject to a criminal history records check performed using Live Scan. Government fees are required for the State (DOJ) and Federal (FBI) level criminal history record checks (if applicable). Contractor is responsible for the fee to perform such records search. An application fee per personnel is required to perform a formal criminal history records check. Should an employee not pass the criminal history records check, a refund will not be provided.
D. All assigned personnel must have all the proper safety training, and equipment operator certificates to meet the minimum requirements of Cal OSHA.
10. CHEMICAL USE AND DISPOSAL
A. Contractor shall maintain Safety Data Sheets (SDS) for all chemicals used at all times and shall provide them to the City upon request.
B. Contractor shall furnish all labor, materials, equipment, and supplies necessary to perform the services described, at their own expense, including any items not explicitly listed but required for full and proper execution of the work.
C. The Contractor shall ensure that all wastewater generated, handled, or disposed of under this Agreement complies with all applicable federal, state, and local laws, regulations, and environmental standards. The Contractor shall obtain all necessary permits and approvals and implement appropriate disposal methods to prevent pollution, contamination, or environmental harm.
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 188
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 4 of 17
D. Contractor shall be responsible for all damage which occurs to City property while performing services, regardless of whether the damage is to an item(s) being serviced or to other item(s) in and around the area where services are being performed.
11. CALIFORNIA AIR RESOURCES BOARD ADVANCED CLEAN FLEET REGULATIONS A. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 pounds and light- duty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets (ACF) Regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets.
B. For each calendar year, CONTRACTOR shall provide to the CITY a certificate of compliance with the CARB ACF rules as defined in the California Code of Regulations (CCR), or a signed statement stating their fleet is not subject to the High Priority and Federal Fleets Requirements (Title 13, CCR, Sections 2015 through 2015.6) and the State and Local Government Fleets Requirements (Title 13, CCR, Sections 2013 through 2013.4).
12. WORK REPORTING PROCEDURES: Contractor shall submit a Summary Report to the Contract Manager or designee on or before the 15th day of the month summarizing work completed in the previous month and following the invoicing procedures detailed in section
2.1 of the Agreement. These reports shall include a listing of work activities and work units completed, including any Additional Work or Emergency Work performed; status of current and completed service requests; and comparisons of annual work quantities and expenditures planned versus actual.
13. ADDITIONAL CONTRACTOR RESPONSIBILITIES: Contractor's employees will be alert for observable maintenance deficiencies at The Wave during their maintenance activities performing Scheduled Work, Additional Work, and Emergency Work. They will resolve observed maintenance deficiencies or report to the Contract Manager or designee.
14. PROTECTION OF WORK AND PUBLIC: The Contractor shall take all necessary measures to ensure the safety of work sites and prevent accidents during all phases of work. At no additional cost, the Contractor shall provide and maintain all required safety measures— such as barriers, signage, and personnel protective equipment —to protect the public within the work area while maintenance activities are in progress.
15. MATERIALS: Contractor will endeavor to secure materials from the lowest cost source reasonably available. City may require Contractor to acquire three bids for materials as determined by the Contract Manager or designee.
SCHEDULED WORK
The tables below summarize recurring and preventative maintenance tasks by area of The Wave. Each table includes the frequency each task is to be completed. The following frequency definitions apply:
•Daily: Every day of the year
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Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 5 of 17
•Weekly: Once a week, every week of the year
•2x/Week: Twice a week, every week of the year
•Monthly: Once a month, every month of the year
•Annually: Once a year. Schedule for these items should be set between facility manager and contractor as it will typically require pool closures. •Off-Season: October 1 st through April 30th
•Pre-Operation: Two to three weeks before May 1 st
•End of Season: October 1 st through October 31st
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 190
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 6 of 17
Operations and Maintenance (O&M):
PAUL MCCREARY OUTDOOR POOL (COMPETITIVE SPORTS POOL)
# Frequency Description
1 Daily Provide chemical testing kits and test water chemistry at the pool edge (ORP, SP, pH, GPM, PSI, Temp, INT)
2 Daily Test water chemistry at chemical controllers and calibrate units as needed, document all results and adjustments
3 Daily Add and/or adjust chemicals as needed (Contractor shall order chemicals and invoices shall be paid by City)
NATATORIUM (INDOOR POOL)
# Frequency Description
1 Daily Provide chemical testing kits and test water chemistry at the pool edge (ORP, SP, pH, GPM, PSI, Temp, INT)
2 Daily Test water chemistry at the chemical controller and calibrate units as needed, document all results and adjustments
3 Daily Add and/or adjust chemicals as needed (Contractor shall order chemicals and invoices shall be paid by City)
4 Daily Check and adjust pool temperature to maintain an optimal temperature of 82 to 84 degrees
5 Daily Empty/clean all skimmer baskets, vacuum pump strainers, and flow indicator filters
6 Daily Skim pool and clean gutters
7 Daily Maintain pumps, filters, and chemical balance year-round 8 Daily Check for algae and take the necessary steps to remedy 9 Weekly Fully vacuum entire pool
10 Weekly Record UV light filter usage (Replace UV bulbs if necessary) 11 Weekly Record heater usage (ensure it’s working properly and adjust temperature depending on weather)
12 Weekly Test pool alkalinity and calcium hardness
13 Weekly Clean strainer baskets for all pumps
14 2x/Week Inspect and maintain handrails, gutters, and tiles surrounding the pool 15 2x/Week
Backwash filters (2x/Week or more often as needed). Contractor shall replace media, back wash valves, plumbing, booster pumps, and timing mechanism
16 Annually
Inspect solar, paint, and galvanizing; submit a report with cost estimates for any maintenance work identified during the inspection. Upon approval by the Contract Manager or designee, Contractor shall complete the maintenance work. Documentation for completed work must be submitted within five days and include who completed the work, the dates, and scope of the work.
17 Annually Solar leak test
18 End of
Season
Winterization (Setup, tear down, proper storage of equipment including pool furniture, and other duties as assigned). Cutting and cleaning of deck drains to ensure there is no standing water.
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 191
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 7 of 17
4 Daily Check and adjust pool temperature to maintain an optimal temperature of 82 to 84 degrees
5 Daily Empty/clean all skimmer baskets, vacuum pump strainers, and flow indicator filters
6 Daily Skim the pool and clean the gutters
7 Daily Maintain pumps, filters, and chemical balance year-round 8 Daily Check for algae and take the necessary steps to remedy 9 Weekly Fully vacuum entire pool
10 Weekly Record UV light filter usage (Replace UV bulbs if necessary) 11 Weekly Record heater usage (ensure it’s working properly and adjust temperature depending on weather)
12 Weekly Test pool alkalinity and calcium hardness
13 Weekly Clean strainer baskets for all pumps
14 2x/Week Inspect and maintain handrails, gutters, and tiles surrounding the pool 15 2x/Week Test the ADA chair lift
16 2x/Week Backwash filters (or more often as needed)
17 Annually
Inspect paint and galvanizing; submit a report with cost estimates for any maintenance work identified during the inspection. Upon approval by the Contract Manager or designee, Contractor shall complete the maintenance work. Documentation for completed work must be submitted within five days and include who completed the work, the dates, and scope of the work.
18 End of
Season
Winterization (Setup, tear down, and properly store equipment. Cutting and cleaning of deck drains to ensure there is no standing water)
WATERSLIDE MAINTENANCE
# Frequency Description
1 Daily Provide chemical testing kits and test water chemistry at the slide edge (ORP, SP, pH, GPM, PSI, Temp, INT)
2 Daily Test water chemistry at chemical controllers and calibrate units as needed, document all results and adjustments
3 Daily Add and/or adjust chemicals as needed (Contractor shall order chemicals and invoices shall be paid by the City)
4 Daily Check and adjust pool temperature to maintain an optimal temperature of 78 to 80 degrees
5 Daily Empty/clean all skimmer baskets, vacuum pump strainers, and flow indicator filters
6 Daily Skim all runout lanes
7 Daily Check all runout lanes for algae and take necessary steps to remedy 8 Daily Address minor slide issues such as caulking, chips, cracks, and leaks 9 Daily Inspect and conduct as-needed maintenance on Emergency Stop (e- stop) buttons, steps into slides, pneumatics, plumbing, and flow meters 10 Daily
General non-structural slide tower maintenance (e.g., pressure washing, non-slip tape, minor chip/crack patching, joint caulking, flow meters and sensors, emergency stop buttons, capsule slide electronics/pneumatics, signage securement, replacing or tightening bolts and screws, replacing Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 192
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 8 of 17
damaged or missing deck planks, sealing or patching non-load-bearing surfaces, repainting or touch-up of surface coatings, and other general upkeep that does not require structural analysis, etc.) 11 Daily Maintain pumps, filters, and chemical balance year-round 12 Daily Check for algae and take the necessary steps to remedy 13 Weekly Test pool alkalinity and calcium hardness
14 Weekly Mechanical inspection per manufacturer recommendation of the capsule slide
15 Annual
Conduct annual preventative maintenance on the drop slide air compressor (including oil and air filter change) for drop slide prior to the annual inspection
16 2x/Week Backwash filters (or more often as needed)
17 Annually
Inspect solar, paint, and galvanizing; submit a report with cost estimates for any maintenance work identified during the inspection. Upon approval by the Contract Manager or designee, Contractor shall complete the maintenance work. Documentation for completed work must be submitted within five days and include who completed the work, the dates, and scope of the work.
18 Annually
Attend OSHA inspection and complete identified work (City slide contractor also attends the OSHA inspection and will complete maintenance work to slides per OSHA’s recommendations)
19 End of
Season Winterization (Turn off heater and other duties as assigned) 20 Off Season Turn on slide and run outs once a month. (7 months) CHILDREN’S PLAY POOL (SPLASH ZONE)
# Frequency Description
1 Pre-
Operation Inspect and maintain water spray features*
2 Pre-
Operation
Inspect and maintain non-water features: netting, paint, palm trees, railings, etc.*
3 Pre-
Operation Inspect the large tipping bucket assembly*
4 Pre-
Operation
Replace any small parts (including but not limited to bearings, anchors, clasps, gaskets, feature and structure hardware) removed at end of season
4 Daily Provide chemical testing kits and test water chemistry at the pool edge (ORP, SP, pH, GPM, PSI, Temp, INT)
5 Daily Test water chemistry at chemical controllers and calibrate units as needed, document all results and adjustments
6 Daily Add and/or adjust chemicals as needed (Contractor shall order chemicals and invoices shall be paid by City)
7 Daily Check pool temperature and adjust to maintain an optimal temperature of 78 to 80 degrees*
8 Daily Empty/clean all skimmer baskets, vacuum pump strainers, and flow indicator filters
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 193
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 9 of 17
9 Daily Skim the pool and clean the gutters
10 Daily Check and adjust if needed operating pressure and flow to all effects* 11 Daily Visually inspect and maintain climbing and safety nets 12 Daily Maintain pumps, filters, and chemical balance year-round 13 Daily Check for algae and take the necessary steps to remedy 14 Varies Fully vacuum entire pool 2x/Week from April through October and weekly from November through March
15 Weekly Test pool alkalinity and calcium hardness
16 Weekly Inspect and maintain Aqua Play: one single and two tandem waterslides*
17 Weekly Check the operation of jets and nozzles; clean and grease as required* 18 Weekly Record heater usage (ensure it’s working properly and adjust temperature depending on weather)*
19 Weekly Check valve operating assemblies*
20 2x/Week Backwash filters (or more often as needed)
21 2x/Week Inspect and maintain the tile and gutters surrounding the pool 22 2x/Week Check operation of nozzles*
23 End of
Season Drain the play structure for maintenance if required 24 End of
Season
Inspect the entire structure and submit a report with cost estimates for any needed maintenance
25 End of
Season
Clean components (Including but not limited to Pin Wheel, Tipping Buckets, Spray Guns, Water Troughs, Shower Nozzles, and other various structure features)
26 End of
Season
Inspect solar, paint, and galvanizing; submit a report with cost estimates for any maintenance work identified during the inspection. Upon approval by the Contract Manager or designee, Contractor shall complete the maintenance work. Documentation for completed work must be submitted within five days and include who completed the work, the dates, and scope of the work.
27 End of
Season
Remove, label, and store small parts (including but not limited to bearings, anchors, clasps, gaskets, feature and structure hardware) 28 End of
Season Inspect the large tipping bucket assembly
29 End of
Season Winterization (Cover fiberglass features, and other duties as assigned) *Items that only require 4 months of service
MECHANICAL ROOM MAINTENANCE
# Frequency Description
1 Daily Inventory and order pool chemicals
2 Daily General upkeep of the high-rate sand filters for each circulation system 3 Daily Check flow meters and pressure gauges
4 Daily Complete and submit checklists and maintenance reports 5 Daily Inspect all chemical sheds for leaks
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 194
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 10 of 17
6 Annually Sink pit cleaning and vacuuming for all pools 7 Annually Replace rubber tubing for peristaltic pumps
8 Pre-
Operation
and End of
Season
Backwash pool systems and replace backwash valves
9 As Needed Other preventative measures as determined necessary (Contractor to provide list of items and bid amounts if applicable)
10 As Needed Tile and grout maintenance
11 As Needed Inspect and maintain underwater lights
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 195
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 11 of 17
OPERATIONS AND MAINTENANCE TOTALS*
Natatoriu
m
Paul
McCreary
Outdoor
Pool
Waterslide Splash
Zone
Mechanica
l Room
Maintenan
ce
Annual
Total
Year 0
(Prorate
d)
(FY25/26
)
$48,000 $51,000 $49,000 $41,000 $3,000 $192,000
Year 1
(FY26/27
)
$59,000 $63,000 $61,000 $51,000 $4,000 $238,000
Year 2
(FY27/28
)
$61,000 $65,000 $63,000 $53,000 $4,000 $246,000
Year 3
(FY28/29
)
$63,000 $67,000 $65,000 $55,000 $5,000 $255,000
Year 4
(FY29/30
)
$65,000 $70,000 $67,000 $57,000 $5,000 $264,000
Year 5
(FY30/31
)
$67.000 $72,000 $69,000 $59,000 $5,000 $272,000
Total $363,000 $388,000 $374,000 $316,000 $26,000 $1,467,000 *Rounded up to the nearest $1,000
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 196
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 12 of 17
Preventative Maintenance:
Note: Items in grey in the tables below are included for reference, but are not scheduled to be needed during the term of this agreement
MECHANICAL ROOM
Item Lifespan Year Needed
Controller Flow Meter 2 2026-27, 2028-29, 2030-
31 1000 Gallon Chlorine Tanks 10-12 2026-27
250 Gallon Acid Tank 10 2026-27
Air Compressor 10 2026-27
Chlorine Peristaltic Pump 2-4 2026-27, 2029-30
CO2 Injector Pumps 10 2026-27
CO2 Tanks 10-12 2026-27
Controller Chlorine Probes 2 2026-27, 2028-29, 2030-
31 Controller Flow Sensor 10 2026-27
Controller pH Digital 20 2034-35
Controller pH Probes 2 2026-27, 2028-29, 2030-
31 Filter Sand / Media 15-20 2032-33
Muriatic Acid Peristaltic Pump 2-4 2026-27, 2029-30
Natatorium Circulation Motor & Pump 10 2026-27
Natatorium Controller 15-20 2029-30
Natatorium Heater 10 2026-27
Natatorium Solar Pump 6-8 2026-27
Natatorium Variable Frequency Drive (VFD) 10-20 2030-31 Pit Fill Valves 5-10 2026-27
Priority Valves 6-8 2025-26
Slide Controller 15-20 2030-31
Slide Tower Booster Motor & Pump 1 10 2026-27
Slide Tower Booster Motor & Pump 2 10 2026-27
Slide Tower Booster Motor & Pump 3 10 2026-27
Slide Tower Circ Motor & Pump 10 2030-31
Slide Tower Heater 10 2026-27
Slide Tower VFD 10-20 2030-31
Splash Zone Booster Motor & Pump 1 10 2026-27
Splash Zone Booster Motor & Pump 2 10 2026-27
Splash Zone Circ Motor & Pump 10 2026-27
Splash Zone Controller 15-20 2026-27
Splash Zone Heater 10 2026-27
Splash Zone VFD 10-20 2029-30
Sport Heater 10 2026-27
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 197
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 13 of 17
Sport Pool Circ Pump Motor & Pump 10 2026-27
Sport Pool Controller 15-20 2029-30
Sport Pool VFD 10-20 2029-30
UV Quartz 2-3 2027-28,2029-30, 2031-32
UV Wiper 2 2027-28,2029-30, 2031-32
AMENITIES
Item Lifespan Year Needed
Back Boards 2-3
2026-27,
2028-29,
2030-31
Grates 10 2034-35
Guard Chairs 10 - 15 2026-27
Guard Tubes 2-3
2026-27,
2028-29,
2030-31
Ladder Railings 10 - 15 2026-27
Lane Line Reels 15-20 2028-29
Main Drain Cover 10 2026-27
Natatorium Flags 15-20 2026-27
Natatorium Lane Lines 10 2026-27
Natatorium Under Water Lights 6 2029-30
Natatorium Wheelchair 3-4 2026-27
Ring Buoy 2-3
2026-27, 2028-2029, 2030-
2031
Safety Signage 10 - 15 2026-27
Shepards Crooks 2-3
2026-27,
2028-29,
2030-31
Sport Lane Lines 10 2026-27
Sport Pool ADA Lift 10 2030-31
Sport Pool Dive Blocks 15-20 2034-35
Sport Pool Flags 2-4
2025-26,
2028-29,
2031-32
Sport Pool Polo Goals 15-20 2026-27
Sport Pool Tarps 10 2026-27
Sport Pool Under Water Lights 6 2029-30
SLIDE TOWER
Item Lifespan Year Needed
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 198
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 14 of 17
Capsule Slide Electronics 10 - 15 2026-27
Capsule Slide Pneumatics 10 - 15 2026-27
E-stop Buttons 8 - 10 2026-27
Electrical / Pneumatic Mount and Conduit 10 2033-34
First Deck Run Out Netting 2 - 3
2025-26,
2027-28,
2029-30,
2031-32
Flow Meter and Gauges 8 - 10 2026-27
Foundation Inspection 10 2026-27
Lighting 15-20 2031-32
Non-Destructive Testing 10 2026-27
Platform Decking & Coping (Fiberboard) 10 - 15 2026-27
Run Out Fencing 20 2034-35
Scaffolding 5 2026-27,
2031-32
Signage 2 - 3
2025-26,
2027-28,
2029-30,
2031-32
Slide Exterior Paint 10 2026-27
Sprayer Nozzle and Tubing for Bowl Slide 6 2029-30
Stair Platforms (Fiberboard) 10 - 15 2026-27
SPLASH ZONE
Item Lifespan Year Needed
Anodes 2
2025-26, 2027-28,
2029-30,
2031-32
Base Plates 6-8 2026-27
Feature Bearings 10 2026-27
Gaskets 2-4 2026-27
Hose Jets 2
2025-26,
2027-28,
2029-30,
2031-32
Large Tipping Bucket 20 2034-35
Palm Tree Branches 2
2025-26,
2027-28,
2029-30,
2031-32
Signage 6-8 2026-27
Structure Pannels 6-8 2026-27
Surf Boards 6-8 2026-27
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 199
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 15 of 17
Tipping Buckets 20 2034-35
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 200
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 16 of 17
PREVENTATIVE MAINTENANCE TOTALS*
Year Mechanical
Room Amenities Slide Tower Splash Zone Annual Total
0**
(FY25/26) $15,000 $8,000 $4,000 $5,000 $32,000
1 (FY26/27) $506,000 $107,000 $21,000 $22,000 $656,000
2 (FY27/28) $3,000 $2,000 $4,000 $5,000 $14,000
3 (FY28/29) $9,000 $47,000 $0 $6,000 $62,000
4 (FY29/30) $156,000 $38,000 $11,000 $5,000 $210,000
5 (FY30/31) $9,000 $19,000 $0 $6,000 $34,000
Total $698,000 $221,000 $40,000 $49,000 $1,008,000
*Rounded up to the nearest $1,000
**Year 0 (FY25/26) prorated to align contract with fiscal year cycle COMPENSATION SCHEDULE:
TOTAL COMPENSATION BY TYPE AND BY YEAR
Category Year 0 Year 1 Year 2 Year 3 Year 4 Year 5 Subtotal O&M* $192,00
0 $238,00
0 $246,00
0 $255,00
0 $264,00
0 $272,00
0 $1,467,000
O&M
Contingency
**
$39,000 $48,000 $50,000 $51,000 $53,000 $55,000 $296,000 Preventative
Maintenance $32,000 $656,00
0 $14,000 $62,000 $210,00
0 $34,000 $1,008,000
Preventative
Maintenance
Contingency
***
$500,000 $500,000
Total $263,00
0 $942,00
0 $310,00
0 $368,00
0 $527,00
0 $361,00
0 $3,271,000
*O&M costs include a 3% increase each year to account for inflation. Contractor shall notify City no later than 60 days prior to a new Fiscal Year (July 1 – June 30) if this 3% increase is required.
**O&M Contingency of up to 20% of the annual O&M allotment is allocated in each year of the contract to cover unexpected operation and maintenance costs. Funds do not carryover and can only be spent with approval from the Contract Manager or designee. ***Preventative Maintenance Contingency of $500,000 is allocated to cover unexpected equipment maintenance activities in the 5-year contact term. Funds can only be spent with approval from the Contract Manager or designee.
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 201
Services Agreement between October 1, 2025
City of Dublin and East Bay Pool Service Inc.
Exhibit A – Page 17 of 17
All materials/supplies required to perform these services shall be provided by the Contractor. If utilizing a Subcontractor, Contractor may charge an administrative fee not to exceed 10% of subcontractor costs.
Invoices shall be submitted electronically to: [email protected]. Invoices shall be submitted as work is completed, and not more often than once a month, per the Agreement.
Docusign Envelope ID: 7BC1E77C-3D99-40D1-BB12-A85EAC6F3678 202
1. Cover Letter
East Bay Pool Service Inc has received the RFP request to provide contractor services for the City of Dublin at the Wave Water Park. We most definitely desire to continue to provide maintenance service for the City of Dublin at the Wave. We have provided the maintenance since the opening and our staff absolutely loves working there and working with the Waves staff!
We have demonstrated our faithful commitment to the City of Dublin in providing continual care for the wave facility down to the smallest details. There are no parts of the pools or their operating systems that have been neglected, rather, we have been active in maintaining not only water quality but also taking great care of all the maintenance and repair issues that continually surface that need attention. We pride ourselves at keeping the pools and pump rooms clean, operating correctly, leak free and with a plan for upcoming repair/pmi needs.
Please take into consideration the extremely high value of having a company continue service operations who has been providing maintenance services for the City of Dublin for close to 30 years without any issue! Services that have been continuous and daily, dating back to a great relationship we had with the infamous Paul McCreary when we serviced the Dublin Swim Center close to 30 years ago! Also please consider carefully our company's ability to respond quickly to emergencies that can occur. Because we are local, and well-staffed and most importantly are experienced in all types of sometimes difficult repairs, we are able to minimize down time with efficient repairs. For instance , one of the pumps in the pit can weigh over 4000 pounds and getting it up and out of the pit, rebuilt, and reinstalled is something we do regularly at facilities in the area. We did it for the Wave this last summer. We actually have performed countless repairs at the Wave over the past 7 plus years, repairs on the filters, motors, backwash systems, heaters, VFD's, chemical computer control systems, UV systems and slides. We have our blood, sweat and tears all over the facility@
'J7({"5' uiz-,J T"
/ -z_ / --z..o /-2 '1
Attachment 3 203
2. Statement of Qualifications
East Bay Pool Service has specialized in Commercial Pool service and repair for over 30 years. My head engineer, Sam Terry has worked for us for over 20 years and is possibly the smartest and most mechanical person I have ever known. He has experience working not only in the pool industry but also has worked on ships, planes and helicopters. My son, Carter Vance has worked with us for over four years and has experience in all aspects of pool systems and repairs. Likewise, Gibran Morales has worked for East Bay Pool for over 3 years and has shown incredible faithfulness and extreme care for detail in all his work including all aspects of pool system repairs. Myles Darrah has been with East Bay Pool for over 2 years and is also a very faithful employee who has great aptitude for pool mechanics and repair.
Sam, Carter, Gibran, Myles and myself are our main repair technicians. We also have regular maintenance techs: Guadalupe Garcia, who has worked for EBPS for over 17 years, Jose Pastora 16 years, Hiroyuki Wantanbi 4 years, and Anthony Flores for 4 years.
We are all experienced with repairs on the latest and highest tech equipment including: Pumps, heaters, filters, computer control systems, backwash systems, plaster repairs, tile, slide maintenance/repairs and truly all aspects of aquatic facility repairs.
Safety has been a top priority for our team from the beginning. We are constantly maintaining safetly logs and conducting safety training to ensure safe work and pool facility environment. We have a very close working relationship with the County Health Dept as well as with OSHA to keep up to date on all current requirements.
3. References
The Wave Waterpark- Continued maintenance since the opening of the facility. (overlapping service with The Dublin Swim Center for 20 years until its closure) Person of contact, Dustin Stene
Dolores Bengtson Aquatic Center- 2 ½ years service, 7 days per week service provided, almost identical scoop to The Wave, person of contact, Steve Castaneda, City of Pleasanton Facilities Supervisor Public Works, 925 931-5585 San Ramon Valley Unified School District- 25 years faithful service, MVHS and SRVHS, 7 days per week service provided for both pools, almost identical scoop to The Wave, person of contact, Chris Hamburger , supervisor maintenance and grounds, 925 824-0264 ext 2288
204
4. Key Staff Members
Jim Vance, President of Operations; Sam Terry, Engineer , 25 years; Gibran Morales, Supervisor , 4 years; Carter Vance, repair tech and route manager, 4 years; Myles Darrah, repair tech, 3 years; Anthony Flores maintenance tech, 4 years; Hiroyuki Wantanbi, maintenance tech, 4 years; Jose Pastora, maintenance tech, 18 years, and Guadalupe Garcia, maintenance tech, 17 years. All these are full time staff and are available to respond to all types of callings. We have 24 hour emergency service available. We never have an issue completing the work we have committed to.
5. Subcontractors
Very rarely do we obtain the service of subcontractors. Occasionally may refer out to Knorr Systems or Scuba Plaster Repair Company. We do almost all pool related work in house.
6. Project flow
The project flow will follow the required scope of maintenance services required .
Since we have been performing maintenance for The Wave since opening, we have a very high level of understanding of how to approach all tasks. We generally begin with a brief walk of facility to ensure no abnormal observations or safety concerns.
Then we check proper functioning in the pump room, including chemical computer controls, heaters, filters, VFD's and pumps etc. We ensure that all maintenance items are done daily, weekly, monthly and annually according to the scope of services. Daily logs kept for regular maintenance as well as equipment repairs.
7. Project Schedule
The project schedule will be performed according the required maintenance scope during the specific season schedule. A technician will be working on required tasks on the facility 6 days a week, Monday through Saturday, Oct 1-April 30, 4 hours per day at time specified by management. During the summer, May 1-Sept 30, service will be provided 4 hours per day, from 9:30am-1 :30pm, 7 days per week. This schedule is minimum and will be supplemented by service that may be required to meet facility needs outside this timeframe.
205
8. Attachement B
Bid price terms used for pricing required maintenance items:
"Included" - this task we deem to be included within the scope of duties already listed elsewhere in the scope.
"Plus parts" - the parts that may be required could be very costly and would be given as a proposed additional cost as job requires.
"Per proposal" - the task may require a very costly and time-consuming repair and should be done per proposal presented.
Defining pricing structure:
We estimated our pricing based on prevailing wage, including required double time on Sundays.
Hourly rate is $130/hr
When calculating monthly cost, we totaled all the months at 6 days per week and added all the months at 7 days per week, then divided by 12 to get the average cost per month.
On the Splash Zone, we found items that we felt were to be charged only for 4 months and factored that into our calculations .
206
Required Maintenance and Service Frequency
NATATORIUM (Indoor Pool)
# Frequency Description Bid Price
1 Daily Provide chemical testing kits and test water chemistry at the pool 5 ('J\\ ,-J edQe (ORP, SP, pH, GPM, PSI, Temp, INT} ,o;~s
2 Daily Test water chemistry at the chemical controller and calibrate units 5 J'I l ,J as needed, document all results and adjustments JO. 'if 5 3 Daily Add and adjust chemicals as needed. (Contractor shall order the 5 ('Alr.J chemicals and invoices shall be provided bv the supplier) I0.ca-5 4 Daily Check and adjust to maintain an optimal pool temperature of 82 to I f"l N 84 degrees a.I--=1
5 Daily Skim pool and clean gutters ~f!/n
6 Daily Empty/clean all skimmer baskets, vacuum pump strainers, and flow 1 S"tJ\lJ indicator filters ,1...ss
7 Weekly Fully vacuum entire pool II '3 () LA 1,
8 Weekly Record UV light filter usage (Replace UV bulbs if necessary) I MI/J a , 1-:J
9 Weekly Record heater usage (ensure its working properly and adjust I }'11,J temperature dependinq on weather) ~. l+-
10 Weekly Test total alkalinitv and calcium hardness 1~.'9·~ 11 Weekly Clean strainer baskets for all pumps I u f'\I "' a , .-:,.o
12 Bi-Weekly Inspect and repair handrails and tiles surrounding the pool /01,.,.., f-J ol . -=l-0 Backwash filters (or more often as needed). Contractor shall / 5 f'llrJ 13 Bi-Weekly replace media, back wash valves, plumbing, booster pumps, and 31-.55 timing mechanism.
14 Monthly Change circulation pumps , t3.'tl;'
15 Annually Pumps, filters, and chemicals balance are maintained year-around. ti/ C.
Inspect, solar, paint and galvanizing; submit a report with cost 16 Annually estimates for any needed repairs. Documentation for repairs must '390 be submitted within five days and include who made the repairs, the dates, and scope of repairs
17 Annually Solar leak test dto O
18 Annually Winterization (Bring in umbrellas and deck equipment. Cutting and 7~0
I cleaning of d~ck drair,is to ensure thert~ is no standing water) lfAo,-J;--f--15 w/ (o 1Jt'<-15 P£R l,,H() 'f]LU 5 IM01Jnt5 wj ·, 1}r'(f/ f ,a ~Total Monthly Cost: AV& L/-.5J5J 4 '\ I I
Total Annual Cost: 5~ ,'331. 7-0
PAUL MCCREARY OUTDOOR POOL (Competitive Sports Pool)
# Frequency Description Bid Price
1 Daily Provide chemical testing kits and test water chemistry at the pool ~ (VI ( ('J edge (ORP, SP, pH, GPM, PSI, Temp, INT) /D, is
2 Daily Test water chemistry at chemical controllers and calibrate units as 5 tf\lN needed, document all results and adjustments IO, '6'?
3 Daily Add and/or adjust chemicals as needed 11)~,i ~
Check and adjust to maintain an optimal pool temperature of 82 to l ,-AI/J 4 Daily 84 deorees ct-• 11
30 207
5 Daily
6 7
8 9
10 Bi-Weekly
11 12
13 Annuall
Empty/clean all skimmer baskets, vacuum pump strainers, and flow indicator filters
utters
Record he
Inspect the and repair tile, handrails, and gutters surrounding the ool
Test the ADA chair lift
Backwash filters or more often as needed
Inspect paint and galvanizing; submit a report with cost estimates for any needed repairs. Documentation for repairs must be 14 Annually submitted within five days and include who made the repairs, the dates, and sco e of re airs
15 Annually Winterization (Bring in umbrellas and deck equipment. Cutting and cleanin of de k drains to ensure here is no standin water *All activities listed above include the Contractor's time and effort to uncover and cover the Competitive S orts Pool as necessa to rovide the service listed.
WATERSLIDE MAINTENANCE
# Frequency Description Bid Price
Provide chemical testing kits and test water chemistry at the slide 5 {"11/V 1 Daily edQe (ORP, SP, pH, GPM, PSI, Temp, INT) I o, <i?t; Test water chemistry at chemical controllers and calibrate units as S fAll.J 2 Daily needed, document all results and adjustments ID . ea'-;, 3 Daily Add and/or adjust chemicals as needed 16'.~'c;
4 Daily Check and adjust to maintain an optimal pool temperature of 78 to 80 I f"d rJ deqrees a.11-
Empty/clean all skimmer baskets, vacuum pump strainers, and flow JO f'\IJJ 5 Daily indicator filters o.\ ,-=r-0
6 Daily Skim all runout lanes J~.'s'~
7 Daily Check all runout lanes for algae and take necessary steps to remedy -J.r~ 8 Daily Address minor repairs such as caulkinq, chips and cracks, and leaks -d,?/~s 9 Daily Inspect and conduct as-needed repairs on Emergency Stop (e-stop) IO ('A Iµ buttons, stairs, numatics, plumbina, and flow meters 0\1,--::/0 General slide tower maintenance (Pressure washing, non-slip tape, IO fJIIIJ 10 Daily safety, and security) -aI.1O
11 Weekly Test pool alkalinity and calcium hardness Ii} ~6 12 Weekly Mechanical inspection per manufacturer recommendation of the ~0 fAI/J capsule slide LoS . oo
13 Weekly DraininQ of air compressor for drop slide 1?3.1~'~ 14 Bi-Weekly Backwash filters (or more often as needed) I '2 r'li::;' ""'·c:, '33' 31 208
Inspect paint and galvanizing; submit a report with cost estimates for 15 End of Season any needed repairs. Documentation for repairs must be submitted 390 within five days and include who made the repairs, the dates, and scope of repairs
16 End of Season Winterization (Tum off heater and other duties as assiQned) -:?90 17 Off Season Tum on slide and run outs once a month. ( -=t /A 0µ Tµ 5 ) ~r.cyo , 18 Annually Pumps, filters, and chemicals balance are maintained year-around. tJ l e.- ~o1J11l5 w/ LPO,t'1'5 ~ JJI{ ] + (fli~~ wj -:f l7~'fs P£tZ vJi< ) --:-11-..-:: ,All& Total Monthly Cost: '-/"115. o5 '\ Total Annual Cost: s~.a,18<o
*Our slide contractor conducts bi-annual inspections and performs major annual repairs. They also attend the OSHA inspection and make repairs to slides per OSHA's recommendations. ,...The pool maintenance contractor is responsible for daily maintenance to slides during summer season. Including but not limited to chip/crack repair, caulkina, E-Stop buttons, flow meters, leaks, and other minor maintenance.
CHILDREN'S PLAY POOL (Splash Zone) ·,sol"\fE rf0A5 0rJL'f tJ€£0 4 fll, prJT1f-5 # Frequency Description Bid Price
1 Pre-Operation Inspect and repair water spray features * l..J, r- o t-.rn -\- :; Sf"'II_~ ID, q- Inspect and repair non-water features: netting, paint, palm trees, 5 ('A/ Ill 2 Pre-Operation IO · '1?5 and railinQs 'If '-I j\'\oiJ·n+s 3 Pre-Operation Inspect the large tiooing bucket assembly * 'f. fr\ o ,.> n+ s /6.~'t;" Provide chemical testing kits and test water chemistry at the pool 5 ,-hl rJ 4 Daily edge (ORP, SP, pH, GPM, PSI, Temp, INT) I0,'is'S 5 Daily Test water chemistry at chemical controllers and calibrate units as '3 M1 ,J needed, document all results and adjustments IO , SJS
6 Daily Add and/or adjust chemicals as needed -,~.~~
7 Daily Check and adjust to maintain an optimal pool temperature of 78 to /MttJ 80 deQrees * 4 ,M ot011-+ 5 ,a,J~
Empty/clean all skimmer baskets, vacuum pump strainers, and flow /Of'\ 1/\J 8 Daily indicator filters c}.I ,1'"0
9 Daily Skim the pool and clean the gutters hY,t;.
1 /1
10 Daily Check and adjust if needed operating pressure and flow to all 5,.,.,1 tJ effects ~ 4 Morvl1t'5 /0 , '?5 S
11 Daily Visually inspect and repair if needed climbinQ and safety net~~ flo~f!t5 ,cf.~'~ Vacuum entire pool bi-weekly from April through October and 12 Weekly weekly from November through March - ~ 'J. µ ou.(</ w I,( •
~ I J.louR. wK
tl'IO~Tt+-f ~
s M~oJtl+S l 30
13 Weekly Test pool alkalinity and calcium hardness Ill. /085 - 14 Weekly Inspect Aqua Play: one single and two tandem waterslides 'f /fl 1>A111.f5 ,o(g'g 15 Weekly Check the operation of jets and nozzles; clean and grease as 5 {"II N required * t./ ,io~~1 10,'=BS
16 Weekly Record heater usaQe * t-/. fl\o~-n-t
'f'/11/IJ
~ II ":r
17 Weekly Check valve operating assemblies * 1i Mr»>-n-fS 16.'~/~ 18 Bi-weekly Backwash filters (or more often as needed) ~~ .. '5'~ 19 Bi-weekly Inspect the tile and gutters surrounding the pool lMl,-..1
ol, ' T"
20 Bi-weekly Check operation of nozzles -¥ '-f IV'bN-rvt5 16~~ 21 End of Season Drain the play structure for maintenance and repairs if required o-lo O 32 209
22 End of Season Inspect the entire structure and submit a report with cost estimates 390 for any needed repairs Clean components (Including but not limited to Pin Wheel, Tipping 23 End of Season Buckets, Spry Guns, Water Troughs, Shower Nozzles, and other 3 °1 0 various structure features) Inspect paint and galvanizing; submit a report with cost estimates 24 End of Season for any needed repairs. Documentation for repairs must be J90 submitted within five days and include who made the repairs, the dates, and scope of repairs
25 End of Season Remove, label, and store small parts (Including but not limited to '390 bearings, anchors, clasps, gaskets, feature and structure hardware) 26 End of Season Inspect the larqe tiooinq bucket assembly I '30 27 End of Season Winterization (Cover fiberglass features, other duties as assigned.) ~C\ O 28 Annually Pumps, filters, and chemicals balance are maintained year-around. JI I c_ 1-re.5 w/ 4f /'ID, + tv1D,.>~s wl IQ o,..'f s -+- ~o,.rni5 wl 7 11A'1S =J,.v&/Mo Total Monthly Cost: J,<31(o ."1 3 AV6 Total Annual Cost: L/$ JL/ J ,'t/
GENERAL MAINTENANCE
# Frequency Description Bid Price
1 Daily Check all pools for algae and take the necessary steps to remedy /rJC..LU DE1:> 2 Daily Inventory for and ordering of pool chemicals I tJC. LU. 0 E""'7 3 Daily General upkeep of the high-rate sand filters for each circulation /,JLL~O~ system 4 Daily Check flow meters and pressure gauges I JI CLU. D ~ P 5 Daily Complete and submit checklists and maintenance reports ltJCLU.0121) 6 Daily Inspect all chemical sheds for leaks I rJ c.L \A. C> ~t> 7 Annually Sink Pit Cleaning and Vacuuming for all pools 15 l.oO 8 Annually Replace rubber tubing for peristaltic pumps 390 ;-f. 9 Pre/Post Season Back washing pool systems and(chanqe backwash valves) frR'PJzofof/.- L 10 As Needed Other preventative measures as determined necessary PGR. rlofD'> A-L (Contractor to provide list of items and bid amounts if applicable.) 11 As Needed Minor tile and grout repair I t.JU-1). D ED 12 As Needed Repair and replace underwater liqhts 'Pr.:f<. 'VRof>DSA-L Total Monthly Cost: -Total Annual Cost: I.Cf 5" O
*Contractor is required to use their own tools and suoolies for repairs or maintenance.
OTHER MAINTENANCE AND REPAIR SERVICES
# Description Bid Price
Onsite maintenance personnel four hours per day, on days determined by time of 1 year (See Service Frequency). Maximum response time of 30 minutes when issues lf')CLU D~O occur during operational hours and impact the use of a pool or attraction. 33 210
Response time of 24 hours or less when maintenance issues do not impact the use I .30 /.wr- <:i ~ of a pool or attraction.
Duties include lane line, flag, tile, handrails, lift chair/wheelchair, power 1a washing, removing scale, equipment reel maintenance, dive blocks, water IN LLIADEJ polo goals, underwater lights, deck grates, umbrellas, seating, and other duties as assigned.
2 On-call availability when a maintenance or repair situation occurs I '70 / J-1 I< oR. o-r Consult and provide a long-term preventative maintenance plan and equipment 3, 0 3 lifespan. Plan shall be produced 6 months after work has begun and updates are required annually thereafter.
Total Monthly Cost:
Total Annual Cost: '39 0
Service Frequency: October 1 through April 30, Monday through Saturday.
May 1 through September 30, seven days a week.
Summer season, 9:30am -1 :30pm, Off season, aQreed upon between contractor and facility *Required to maintain an Air Compressor Operation Certificate and attend County or OSHA inspections.
DESIRED ADDITIONS (optional)
# Description Bid Price
1 Oversite and management of subcontracting services for: I 1a Tile, grout, and plaster repair ii I\
1b Underwater lights (Natatorium) NI 1-t"
1c Heater and pump/chemical room repairs I I
1d Contract (or subcontractors) to bid on specialty pool repair projects Total Monthly Cost:
Total Annual Cost:
FREQUENCY LEGEND
Pre-Operation Two to three weeks before May 1st
Daily Every day of the year
Weekly Once a week for every week of the year
Bi-weekly Twice a week for every week of the year
Monthly Once a month for every month of the year
Annually Once a year, schedule for these items set between facility and contractor as it will typically cause pool closures
Beginning of Memorial Day Weekend
Summer
Season
End of Summer Last weekend in September
Season
Off Season Last weekend in September through April 30th 34 211
9. Contractor Service Agreement and Insurance
East Bay Pool Service Inc confirms its ability to meet Dublin standard contractor service agreement and insurance requirements.
Proposal Questions:
If the City has any questions regarding this proposal, please feel free to contact me to discuss anytime.
Thank you so much for the opportunity to continue to serve the City of Dublin! James Vance
East Bay Pool Service Inc
1547 Palos Verdes Mall #240
Walnut Creek, Ca. 94597
925 683-7024
212
Wave RFP Addendum 5/8/25
Additional Spreadsheets-
During discussions concerning maintenance items, we determined there were additional aspects of short term and long term service that needed to be included in the scoop.
The spreadsheets are basically separated into two main catagories:
-short term(4 years or less)
-long term(5-10 years)
Clarification on Overtime Costs-
-Emergency work provided after hours between 6pm-6am. $200/hr
213
Short Term Costs estimateMaterials Labor
Pump Room $47,300.00 $13,260.00
Splash Zone $12,294.00 $6,890.00
Slide Tower $18,921.00 $22,360.00
Ameneties $29,050.00 $8,320.00
$107,565.00 $50,830.00
Long Term Costs EstimateMaterials Labor
Pump Room $587,740.00 $62,100.00
Splash Zone $14,400.00 $2,080.00
Slide Tower $18,500.00 $2,400.00
Ameneties $233,500.00 $9,880.00
$854,140.00 $76,460.00
214
1 REQUEST FOR PROPOSALS
AQUATIC FACILITIES MAINTENANCE
Ci
ty of Dublin
Pr
oposals must be received by: December 20, 2024, at 4:00 p.m. (Pacific Time) Jul
ius Pickney, Management Analyst II
100 Civic Plaza
City of Dublin, CA 94568
Pro
posals will be evaluated on the following: a) responsiveness to the Request for Proposal, b) experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction of previous clients.
Attachment 4
215
2 Request for Proposal
For
Aquatic Facilities Maintenance
Overview
Scope of Services:
The City is seeking proposals from qualified pool maintenance providers to provide all labor, tools, equipment, and materials (unless otherwise noted) for the provision of regular ongoing aquatic facilities maintenance and oversight at the Wave. Maintenance services include daily oversight of maintenance operations, preventative maintenance, part replacement, repair, pool cleaning, water chemistry, equipment monitoring, and other schedule d maintenance services. Documentation for repairs must be submitted within five days and include who made the repairs, the dates, and scope of repairs.
The City of Dublin (City) requests
proposals for pool maintenance and
basic waterslide maintenance services
for the award-winning 31,000-square-
foot Wave Aquatic Center (the Wave) at
Emerald Glen Park in Dublin, California.
The boardwalk-themed waterpark
includes a six-waterslide tower
featuring two speed slides, an aquatic
play structure (splash zone), a sports
pool, and an indoor natatorium, making
this facility a great attraction year-
round. The maintenance services
requested include regularly scheduled
pool cleaning, water chemistry,
equipment monitoring, preventative
maintenance, part replacement, repairs,
oversight, and other as-needed services.
The contract period would run from
February 2025, through June 2028, with
the option of a two-year extension.
The Wave Website
TheDublinWave.com
216
3 The Wave includes the following amenities:
1. The Natatorium, which houses a 160,000-gallon, 6,900 square foot, 6-lane, 25-yard, heated indoor pool with three shallow water teaching bays. The Natatorium is used for year-around swim school, lap swimming, and water exercise programs.
Operations Schedule: Year around, seven days a week
2. The Paul McCreary Sports Pool is a 286,006-gallon, 6,173 square foot, 11 lane, 25 yard, heated outdoor pool. The Sports Pool hosts competitive swim meets, water polo matches, and is open for recreational swimming during other Waterpark hours.
Operations Schedule: Year around, seven days a week
217
4 3. The Waterslide Tower features six waterslides totaling 11 ,385-gallons which includes two speed slides, five runouts, and one circulation pump.
Operations Schedule: Memorial Day Weekend through Labor Day, seven days a week. Weekends only Labor Day through the last weekend in September.
4. The Splash Zone is a 27,698-gallon, 4,945 square foot, aquatic play structure for children. It includes two water slides with independent runouts, 500-gallon tipping bucket, shallow water play pool, interactive spray features, climbing play structure , one circulation pump, spray feature pump, and water slide pump.
Operations Schedule: Memorial Day Weekend through Labor Day, seven days a week. Weekends only Labor Day through the last weekend in September.
218
5 Regulatory Websites and References: The following list of websites and related links are provided by the City of Dublin for use by the Contractors, if needed, for the preparation of the Contractor’s Proposal. The information is provided as-is and the City does not warrant the completeness or accuracy of these websites:
1. California Code of Regulations (CCR), Office of Administrative Law (https://oal.ca.gov/publications/ccr/)
a. CCR, Title 22, Division 4, Chapter 20. Public Swimming Pools https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegula tions?guid=I80717FC85B6111EC9451000D3A7C4BC3&originationContext=documen ttoc&transitionType=Default&contextData=(sc.Default)
2. California Department of Public Health, Center for Environmental Health (https://www.cdph.ca.gov/Programs/CEH/Pages/CEH.aspx)
a. California Swimming Pool Requirements
https://www.cdph.ca.gov/Programs/CEH/DRSEM/Pages/EMB/RecreationalHealth/C alifornia-Swimming-Pool-Requirements.aspx
3. Department of Industrial Relations, Division of Occupational Safety and Health (DOSH), also known as Cal/OSHA (https://www.dir.ca.gov/dosh/)
a. Amusement Ride and Tramway Unit
https://www.dir.ca.gov/dosh/AROffices.htm
b. Title 8 Regulations, Subchapter 6.2 Permanent Amusement Ride Safety Orders https://www.dir.ca.gov/Title8/sub6_2.html
The required maintenance and service frequencies for the Wave amenities are included in Attachment B.
Process and General Conditions
1. Proposers shall submit one electronic copy to:
Julius Pickney, Management Analyst II
100 Civic Plaza
Dublin, CA 94568
[email protected]
Electronic copies shall be submitted by e -mailed PDF or an e- mailed link to a ShareFile or FTP site.
Hardcopies will not be accepted.
2. Deadline for submitting the proposal is December 20, 2024, at 4:00 p.m. via e-mail only to Julius Pickney at [email protected]
. Late submissions will not be accepted.
3. The City will not pay for any costs incurred in preparation and submission of the proposals or in anticipation of a contract. The format of submittals is at the discretion of the Proposer. Each proposal shall be limited to a maximum of 15 pages, single-sided, using minimum 12 -point font 219
6 size. Page limit excludes a table of contents, dividers, sample projects, and resumes for Contractor’s team.
Schedule for RFP Process
November 14, 2024 Request for Proposals released
December 11, 2024, 9AM Mandatory facility walkthrough, starts at 9 AM
December 12, 2024, 5PM Deadline to submit questions via e -mail only to [email protected] and carbon copy (CC)
[email protected]
December 13, 2024 Addendum posted, if required
December 20, 2024, 4PM Proposals are due no later than 4:00 PM on December 20, 2024, via email only. Late submittals will not be accepted.
January 2025 Tentative and if needed - Interviews of Firms, week of January 27, 2024
February 2025 Tentative - Agreement approval by the Dublin City Council
All dates above are tentative and subject to change via Addendum at the discretion of the City of Dublin
RFP Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below.
Any other information you would like to include should be placed in a separated section at the back of your Statement of Qualification. Please note howe ver that the RFQ submittal is limited to 15 pages maximum single sided (excluding resumes) and should be formatted to 8 ½ x 11 paper, in 12 -point font.
Page limit excludes a table of contents, dividers, and resumes for Contractor’s team.
Interested firms are requested to submit one electronic copy of their Proposal as follows:
1. Enclose a cover letter not to exceed one page, describing the firm's interest and commitment to perform work necessary to provide contractor services listed in in Attachment B , Required Maintenance and Service Frequency. The person authorized by the firm to negotiate a contract with the City of Dublin shall sign the cover letter. Please include this cover letter within document and not as a separate page.
2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.
3. Provide at least three references (names and current phone numbers) from recent work (previous five years) similar to the services outlined in this request for qualification. Please include a brief description of the work performed and the role your firm performed. 220
7 4. List key staff members, including identification of the Principal- in-Charge and Project Manager/primary point-of-contact. Include each team member’s availability, including all existing committed hours, and the ability of being able to complete the project on time and budget.
5. A list of proposed subcontractors, if any, the services they will provide, key subcontractor staff members, and each subcontractor’s availability.
6. Provide an approach to completing this project, showing the flow of various tasks of the work and demonstrating the clear understanding of the requested work.
7. Provide a project schedule.
8. Submit a copy of Attachment B , with proposed bid prices for each activity, with totals and subtotals as indicated in Attachment B. Include this completed bid tabulation as part of your proposed project budget, including hourly rates for labor and associated equipment.
9. Provide confirmation of your firm’s ability to meet the City’s Standard Contractor Services Agreement and insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the Proposal.
Submit your proposal via e-mail only no later than December 20, 2024, by 4:00 p.m. The entire Proposal (excluding resumes) should be a maximum of 15 pages. Submittals should be addressed as follows:
City of Dublin, Public Works Department
Attention: Julius Pickney
[email protected]
Late submissions will NOT be accepted. Any Proposal submitted after the stated deadline will not be accepted for consideration.
Standard Contractor Agreement:
It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a time and materials fee basis for a specified scope of work. The term of the agreement is tentatively scheduled to begin February 2025.
A sample of the City’s Standard Contractor Services Agreement (Agreement), including insurance requirements, is provided as Attachment A.
If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualifica tion. Exceptions will be taken into consideration in evaluating Proposals. Otherwise, the interested firm is to state in the proposal that the Agreement and insurance requirements are acceptable.
Consideration for exceptions will not be considered if not included in the submitted proposal.
221
8 Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.
Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not limited to, a list of your firm’s clients who are the following: Private clients located or operating within the City of D ublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to these clients.
This list must include all potential conflicts of interest within the year prior to the release of this RF P as well as current and future commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at http://www.fppc.ca.gov/Form700.html.
Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any manner prohibited by Federal, State or local laws. In the event of Proposer non-compliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Proposer may also be declared ineligible for further contracts with the City of Dublin.
Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Proposer and its sub-contractors shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.].
Governing Law
This RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California.
Insurance Requirements
222
9 The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:
Automobile Liability Insurance $2,000,000
Commercial General Liability Insurance $2 ,000,000
General Aggregate Insurance $4,000,000
Professional Liability Insurance $1,000,000
Products and Completed Operations $2,000,000
Workers’ Compensation Insurance $1,000,000
Waiver of Subrogation and Primary and Non-Contributory coverage and endorsements.
References
Contractor must include three (3) references for which the company has provided services similar to those described in this RFP. Reference information shall include: Name, Address, Contact, Title, Phone Number, and Term of the Contract.
Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City Staff will evaluate proposals provided in response to this RF P. The subcommittee will use a forced ranking process (please see A ttachment C, Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted by City staff, and may include more than one firm that has submi tted a Proposal.
Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.
The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of the RFP. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no penalty to the City.
Selection of Contractor
Submitted Proposals will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members. • Quality and completeness of the proposal.
• Experience with engagement of similar scope and complexity. • Satisfaction of previous clients.
• Cost of providing the contractor services for this project.
223
10 ATTACHMENT A
STANDARD CONTRACTOR SERVICES AGREEMENT
{Removed for the purposes of the September 16, 2025 Regular City Council Meeting} 224
29 ATTACHMENT B
REQUIRED MAINTEANCE AND SERVICE FREQUENCY
SCOPE OF SERVICES
225
30 Required Maintenance and Service Frequency
PAUL MCCREARY OUTDOOR POOL (Competitive Sports Pool)
# Frequency Description Bid Price
1 Daily Provide chemical testing kits and test water chemistry at the pool edge (ORP, SP, pH, GPM, PSI, Temp, INT)
2 Daily Test water chemistry at chemical controllers and calibrate units as needed, document all results and adjustments
3 Daily Add and/or adjust chemicals as needed
4 Daily Check and adjust to maintain an optimal pool temperature of 82 to 84 degrees
NATATORIUM (Indoor Pool)
# Frequency Description Bid Price
1 Daily Provide chemical testing kits and test water chemistry at the pool edge (ORP, SP, pH, GPM, PSI, Temp, INT)
2 Daily Test water chemistry at the chemical controller and calibrate units as needed, document all results and adjustments
3 Daily Add and adjust chemicals as needed. (Contractor shall order the chemicals and invoices shall be provided by the supplier)
4 Daily Check and adjust to maintain an optimal pool temperature of 82 to 84 degrees
5 Daily Skim pool and clean gutters
6 Daily Empty/clean all skimmer baskets, vacuum pump strainers, and flow indicator filters
7 Weekly Fully vacuum entire pool
8 Weekly Record UV light filter usage (Replace UV bulbs if necessary) 9 Weekly Record heater usage (ensure its working properly and adjust temperature depending on weather)
10 Weekly Test total alkalinity and calcium hardness
11 Weekly Clean strainer baskets for all pumps
12 Bi-Weekly Inspect and repair handrails and tiles surrounding the pool 13 Bi-Weekly
Backwash filters (or more often as needed). Contractor shall replace media, back wash valves, plumbing, booster pumps, and timing mechanism.
14 Monthly Change circulation pumps
15 Annually Pumps, filters, and chemicals balance are maintained year-around. 16 Annually
Inspect, solar, paint and galvanizing; submit a report with cost estimates for any needed repairs. Documentation for repairs must be submitted within five days and include who made the repairs, the dates, and scope of repairs
17 Annually Solar leak test
18 Annually Winterization (Bring in umbrellas and deck equipment. Cutting and cleaning of deck drains to ensure there is no standing water)
Total Monthly Cost:
Total Annual Cost:
226
31 5 Daily Empty/clean all skimmer baskets, vacuum pump strainers, and flow indicator filters
6 Daily Skim the pool and clean the gutters
7 Weekly Fully vacuum entire pool
8 Weekly Record UV light filter usage
9 Weekly Record heater usage
10 Bi-Weekly Inspect the and repair tile, handrails, and gutters surrounding the pool
11 Bi-Weekly Test the ADA chair lift
12 Bi-Weekly Backwash filters (or more often as needed) 13 Annually Pumps, filters, and chemicals balance are maintained year-around. 14 Annually
Inspect paint and galvanizing; submit a report with cost estimates for any needed repairs. Documentation for repairs must be submitted within five days and include who made the repairs, the dates, and scope of repairs
15 Annually Winterization (Bring in umbrellas and deck equipment. Cutting and cleaning of deck drains to ensure there is no standing water)
Total Monthly Cost:
Total Annual Cost:
*All activities listed above include the Contractor’s time and effort to uncover and cover the Competitive Sports Pool as necessary to provide the service listed.
WATERSLIDE MAINTENANCE
# Frequency Description Bid Price
1 Daily Provide chemical testing kits and test water chemistry at the slide edge (ORP, SP, pH, GPM, PSI, Temp, INT)
2 Daily Test water chemistry at chemical controllers and calibrate units as needed, document all results and adjustments
3 Daily Add and/or adjust chemicals as needed
4 Daily Check and adjust to maintain an optimal pool temperature of 78 to 80 degrees
5 Daily Empty/clean all skimmer baskets, vacuum pump strainers, and flow indicator filters
6 Daily Skim all runout lanes
7 Daily Check all runout lanes for algae and take necessary steps to remedy 8 Daily Address minor repairs such as caulking, chips and cracks, and leaks 9 Daily Inspect and conduct as-needed repairs on Emergency Stop (e-stop) buttons, stairs, numatics, plumbing, and flow meters
10 Daily General slide tower maintenance (Pressure washing, non-slip tape, safety, and security)
11 Weekly Test pool alkalinity and calcium hardness
12 Weekly Mechanical inspection per manufacturer recommendation of the capsule slide
13 Weekly Draining of air compressor for drop slide
14 Bi-Weekly Backwash filters (or more often as needed) 227
32 15 End of Season
Inspect paint and galvanizing; submit a report with cost estimates for any needed repairs. Documentation for repairs must be submitted within five days and include who made the repairs, the dates, and scope of repairs
16 End of Season Winterization (Turn off heater and other duties as assigned) 17 Off Season Turn on slide and run outs once a month.
18 Annually Pumps, filters, and chemicals balance are maintained year-around.
Total Monthly Cost:
Total Annual Cost:
*Our slide contractor conducts bi-annual inspections and performs major annual repairs. They also attend the OSHA inspection and make repairs to slides per OSHA’s recommendations. **The pool maintenance contractor is responsible for daily maintenance to slides during summer season. Including but not limited to chip/crack repair, caulking, E-Stop buttons, flow meters, leaks, and other minor maintenance.
CHILDREN’S PLAY POOL (Splash Zone)
# Frequency Description Bid Price
1 Pre-Operation Inspect and repair water spray features 2 Pre-Operation Inspect and repair non-water features: netting, paint, palm trees, and railings
3 Pre-Operation Inspect the large tipping bucket assembly 4 Daily Provide chemical testing kits and test water chemistry at the pool edge (ORP, SP, pH, GPM, PSI, Temp, INT)
5 Daily Test water chemistry at chemical controllers and calibrate units as needed, document all results and adjustments
6 Daily Add and/or adjust chemicals as needed
7 Daily Check and adjust to maintain an optimal pool temperature of 78 to 80 degrees
8 Daily Empty/clean all skimmer baskets, vacuum pump strainers, and flow indicator filters
9 Daily Skim the pool and clean the gutters
10 Daily Check and adjust if needed operating pressure and flow to all effects
11 Daily Visually inspect and repair if needed climbing and safety nets 12 Weekly Vacuum entire pool bi-weekly from April through October and weekly from November through March
13 Weekly Test pool alkalinity and calcium hardness
14 Weekly Inspect Aqua Play: one single and two tandem waterslides 15 Weekly Check the operation of jets and nozzles; clean and grease as required
16 Weekly Record heater usage
17 Weekly Check valve operating assemblies
18 Bi-weekly Backwash filters (or more often as needed) 19 Bi-weekly Inspect the tile and gutters surrounding the pool 20 Bi-weekly Check operation of nozzles
21 End of Season Drain the play structure for maintenance and repairs if required 228
33 22 End of Season Inspect the entire structure and submit a report with cost estimates for any needed repairs
23 End of Season
Clean components (Including but not limited to Pin Wheel, Tipping Buckets, Spry Guns, Water Troughs, Shower Nozzles, and other various structure features)
24 End of Season
Inspect paint and galvanizing; submit a report with cost estimates for any needed repairs. Documentation for repairs must be submitted within five days and include who made the repairs, the dates, and scope of repairs
25 End of Season Remove, label, and store small parts (Including but not limited to bearings, anchors, clasps, gaskets, feature and structure hardware)
26 End of Season Inspect the large tipping bucket assembly 27 End of Season Winterization (Cover fiberglass features, other duties as assigned.) 28 Annually Pumps, filters, and chemicals balance are maintained year-around.
Total Monthly Cost:
Total Annual Cost:
GENERAL MAINTENANCE
# Frequency Description Bid Price
1 Daily Check all pools for algae and take the necessary steps to remedy 2 Daily Inventory for and ordering of pool chemicals
3 Daily
General upkeep of the high-rate sand filters for each circulation system
4 Daily Check flow meters and pressure gauges
5 Daily
Complete and submit checklists and maintenance reports
6 Daily Inspect all chemical sheds for leaks
7 Annually Sink Pit Cleaning and Vacuuming for all pools 8 Annually Replace rubber tubing for peristaltic pumps
9 Pre/Post Season Back washing pool systems and change backwash valves 10 As Needed Other preventative measures as determined necessary (Contractor to provide list of items and bid amounts if applicable.)
11 As Needed Minor tile and grout repair
12 As Needed Repair and replace underwater lights
Total Monthly Cost:
Total Annual Cost:
*Contractor is required to use their own tools and supplies for repairs or maintenance.
OTHER MAINTENANCE AND REPAIR SERVICES
# Description Bid Price
1 Onsite maintenance personnel four hours per day, on days determined by time of year (See Service Frequency). Maximum response time of 30 minutes when issues occur during operational hours and impact the use of a pool or attraction.
229
34 Response time of 24 hours or less when maintenance issues do not impact the use of a pool or attraction.
1a
Duties include lane line, flag, tile, handrails, lift chair/wheelchair, power washing, removing scale, equipment reel maintenance, dive blocks, water polo goals, underwater lights, deck grates, umbrellas, seating, and other duties as assigned.
2 On-call availability when a maintenance or repair situation occurs 3 Consult and provide a long-term preventative maintenance plan and equipment lifespan. Plan shall be produced 6 months after work has begun and updates are required annually thereafter.
Total Monthly Cost:
Total Annual Cost:
Service Frequency: October 1 through April 30, Monday through Saturday.
May 1 through September 30, seven days a week.
Summer season, 9:30am – 1:30pm, Off season, agreed upon between contractor and facility *Required to maintain an Air Compressor Operation Certificate and attend County or OSHA inspections.
DESIRED ADDITIONS (optional)
# Description Bid Price
1 Oversite and management of subcontracting services for:
1a Tile, grout, and plaster repair
1b Underwater lights (Natatorium)
1c Heater and pump/chemical room repairs
1d Contract (or subcontractors) to bid on specialty pool repair projects Total Monthly Cost:
Total Annual Cost:
FREQUENCY LEGEND
Pre-Operation Two to three weeks before May 1st
Daily Every day of the year
Weekly Once a week for every week of the year
Bi-weekly Twice a week for every week of the year
Monthly Once a month for every month of the year
Annually Once a year, schedule for these items set between facility and contractor as it will typically cause pool closures
Beginning of
Summer
Season
Memorial Day Weekend
End of Summer
Season
Last weekend in September
Off Season Last weekend in September through April 30th
230
35 ATTACHMENT C
FORCED RANKING RATING SHEET – FOR INFORMATION ONLY
City of Dublin
Forced Ranking Rating Sheet
Instructions: After each review, write the name of the candidates in the boxes in ranked order of 1 through 5, with the number 1 candidate in the left column being the most qualified candidate. For example, candidate Smith’s name would be in the Rank 1 box after the first review, since that firm would be the only candidate so far. After candidate Jones is reviewed in the second review, then decide which of the two candidates – Smith or Jones – should be ranked #1 and #2. As reviews continue, re-rank the applicants as appropriate.
RANK 1
FIRM 1 RANK 2
FIRM 2 RANK 3
FIRM 3 RANK 4
FIRM 4 RANK 5
FIRM 5 RANK 6
FIRM 6 RANK 7
FIRM 7 RANK 8
FIRM 8 RANK 9
FIRM 9 RANK 10
FIRM 10
CATEGORY:
RATER SIGNATURE: DATE:
231
36 ATTACHMENT D
FACILITY PHOTOGRAPHS – FOR INFORMATION ONLY
232
37 Maintenance Rooms
BECSys7 Controllers, Flow Cells, and Testing Bench
Variable Frequency Drives
Pump Pit: Four Circulation and Five Booster Pumps
233
38 Outdoor Sport Pool Heater and Filter Slide Tower Heater and Filter
Splash Zone Heater and Filter
Indoor Swimming Pool Filter, Heater, and UV System
234
39 Chlorine 1 Storage
Acid & CO2 Storage
Chlorine 2 Storage
235
40 Fill Valves and Sewer
Feature Control Panel
236
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds From Designated Reserves Other
Account Amount Account Amount
10017610.64001 $58,302
9/16/2025
Posted By: Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Approval of the agreement with East Bay Pool Service, Inc. to provide Aquatic Facilities Maintenance services for the City of Dublin, will require a $58,302 increase in the Fiscal Year 2025-26 Wave Waterpark budget, to cover the cost of the Operations and Maintenance (O&M) services and O&M Contingency portions of the agreement for the remainder of the fiscal year.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2025-26
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXPENDITURES: Waterpark - Contract Services - General
Fund
City Council's Approval Required
237
Contractor Services Agreement for
Aquatic Facility Maintenance
September 16, 2025
238
Background
• The Wave opened on Memorial Day weekend
2017
• Summer 2025 was the park’s 9th summer in
operation.
• As facility ages, it requires more daily attention
to ensure minor issues don’t exacerbate.
• Critical maintenance needed at the 7-10 year
mark.
239
Background, 2
• In the past couple years, there have been several high dollar maintenance projects that took a significant amount of time and expense to address:
HVAC Pump Replacement Chlorine Tank
240
Waterpark Maintenance Study
• Internal data review and outreach to six
a
gencies (5 public, 1 private) in Fall 2023.
• Other public agencies had at least 1.0 FTE
as
signed to park maintenance.
• Jellystone (private) had 3.0 FTE assigned off-
s
eason (additional FTE during the season).
• Antioch reported significant issues related to
del
aying maintenance for many years.
• Approximately, $8M in repair costs.
241
RFP: East Bay Pool Service, Inc.
• RFP Issued in November 2024
• 3 Proposals – East Bay Pools Selected
• East Bay Pools has Contracted with the City since 1999. • 20+ years maintaining Dublin Swim Center.
• Currently servicing The Wave
• Current three-year maintenance contract expires Dec. 31, 2025. • Annual compensation limit of $128k (total $385k over the term). 242
Aquatic Maintenance Agreement
• 5+ year contract with East Bay Pools:
• Aligns the contract with the fiscal year.
• Expands on the operational tasks of the current agreement:
• East Bay Pools employee assigned solely to The Wave.
• Adds preventative maintenance, which is of particular importance to the on-going success of the waterpark.
• East Bay Pools responsible for planning out maintenance projects to prevent emergency closures.
243
Costs
• Net Annual Impact:
(A) Current
Contract
(B) Through
6/30/26
(C) Annual Average,
FY 26-27 - FY 30-31
Annual Difference
(C) - (A) Funded By
O&M $107,100 $192,000 $255,000 $147,900
O&M Contingency $21,420 $39,000 $51,400 $29,980
Subtotal, O&M $128,520 $231,000 $306,400 $177,880 General Fund Prev. Maintenance $54,496 $32,000 $195,200 $140,704
Prev. Maint. Contingency $71,430 $85,714 $85,714
Subtotal, Prev. Maint. $54,496 $103,430 $280,914 $226,418 ISF Total Annual Cost $183,016 $334,430 $587,314 $404,298
New Contract
244
Costs, 2
• Budget Adjustment for Additional Funding (2025-26)
• For Fiscal Year 2025-26 a budget adjustment is required to fund the increased scope/cost. • Fiscal Year 2025-26 adopted budget included $206,585 for regularly scheduled operations and maintenance.
• To cover the $231,000 in operations and maintenance (O&M), an additional $58,302 is needed.
• Preventative maintenance and the preventative maintenance contingency will be funded through the City’s ISF .
FY 2025-26 Adopted Budget $206,585
Expenditures to Date ($33,887)
Agreement costs for FY 2025-26 ($231,000)
Additional Funding Needed $58,302
245
Performance Measures
• Scope of Services requires specific daily, weekly,
monthly, and annual tasks.
• Agreement requires use of a maintenance
management system (CMMS).
• City Staff selected HydroApps, which is designed
specifically for aquatic operations.
• Performance Standard: Response Rate (90%)
• Within 30 min: Issues during operational hours impacting pool or attraction.
• Within 24 hours: Issues that do not impact pool or
attraction.
• Staff will meet with East Bay Pools annually to review prior year actuals.
246
Recommendation
• Adopt Resolution Approving Contractor Services Agreement with E
ast Bay Pool Service, Inc. (Attachment 1).
• Authorize Budget Change Order for FY2025-2 6 (Attachment 5).
Questions?
247