October 21, 2025 Dublin City Council Regular Meeting Agenda 1
COUNCILMEMBERS Peter W. Snyder Council Chamber
Dr. Sherry Hu, Mayor Dublin Civic Center
Kashef Qaadri, Vice Mayor 100 Civic Plaza
Jean Josey, Councilmember Dublin, CA 94568
Michael McCorriston, Councilmember www.dublin.ca.gov
John Morada, Councilmember
Regular Meeting of the
DUBLIN CITY COUNCIL
Tuesday, October 21, 2025 Location: Peter W. Snyder
Council Chamber
100 Civic Plaza
Dublin, CA 94568
REGULAR MEETING 7:00 PM
Additional Meeting Procedures
This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City’s website at: https://dublin.ca.gov/ccmeetings
For the convenience of the City and as a courtesy to the public, members of the public who wish to offer comments electronically have the option of giving public comment via Zoom, subject to the following procedures:
- Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, October 21, 2025. Upon submission, you will receive Zoom link information from the City Clerk.
Speakers slips will be accepted until the staff presentation ends, or until the public comment period on non-agenda items is closed.
- Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform.
- When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom.
- Technical difficulties may occur that make the option unavailable, and, in such event, the meeting will continue despite the inability to provide the option.
1 October 21, 2025 Dublin City Council Regular Meeting Agenda 2
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS AND PROCLAMATIONS
3.1 Presentation of the Diwali Proclamation
The City Council will present the Diwali proclamation.
STAFF RECOMMENDATION:
Present the proclamation.
Staff Report
Attachment 1 - Diwali Proclamation
3.2 Presentation of the Hindu American Awareness and Appreciation Month Proclamation The City Council will present the Hindu American Awareness and Appreciation Month proclamation.
STAFF RECOMMENDATION:
Present the proclamation.
Staff Report
Attachment 1 - Hindu American Awareness and Appreciation Month Proclamation
4. PUBLIC COMMENT
At this time, the public is permitted to address the City Council on non-agendized items.
Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
5. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
5.1 Approval of October 7, 2025 Regular City Council Meeting Minutes The City Council will consider approving the minutes of the October 7, 2025 Regular City Council Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the October 7, 2025 Regular City Council Meeting.
Staff Report
Attachment 1 - October 7, 2025 Regular City Council Meeting Minutes
2 October 21, 2025 Dublin City Council Regular Meeting Agenda 3
5.2 Francis Ranch Development Public Art Agreement
The City Council will consider approving an agreement with Trumark Homes governing the acquisition and installation of the public artwork to be installed as part of the Francis Ranch Development.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement for the Acquisition and Installation of Public Art by Developer for the Francis Ranch Development.
Staff Report
Attachment 1 - Resolution Approving an Agreement for the Acquisition and Installation of Public Art by Developer for the Francis Ranch Development Attachment 2 - Exhibit A to the Resolution - Agreement for the Acquisition and Installation of Public Art by Developer for the Francis Ranch Development
5.3 Annual Street Resurfacing - 2024 Slurry Seal Project, CIP No. ST0117 – Acceptance of Work The City Council will consider accepting the Annual Street Resurfacing – 2024 Slurry Seal Project. The project resurfaced multiple street segments with a slurry seal treatment that will prolong the life of the existing pavement surface.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Annual Street Resurfacing - 2024 Slurry Seal Project, CIP No. ST0117.
Staff Report
Attachment 1 - Resolution Accepting the Annual Street Resurfacing - 2024 Slurry Seal Project, CIP No. ST0117
Attachment 2 - CIP No. ST0117
5.4 FY 2024-2026 Quarterly Strategic Plan Update
The City Council will receive a status update on the City’s Two-Year Strategic Plan progress report, along with key highlights from Quarter 1 of Fiscal Year 2025-26.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
Attachment 1 - FY 2024-2026 Strategic Plan Progress Report - Year 2, Quarter 1
5.5 Update of Procedures for Accounts Payable Check Signing The City Council will consider updating the City’s check-signing procedures to raise the threshold for a required countersignature on accounts payable checks from $1,000 to $5,000.
Established in 2009, the current limit no longer reflects present-day financial practices or transaction volumes. The proposed change will improve efficiency while maintaining sound internal controls.
STAFF RECOMMENDATION:
Adopt the Resolution Amending the Listing of City Officials and the Procedures for the Processing of Payments Requiring a Signature.
Staff Report - Update of Procedures for Accounts Payable Check Signing Attachment 1 - Amending the Listing of City Officials and the Procedures for the Processing of Payments Requiring a Signature
Attachment 2 - Resolution No. 101-09 Rescinding Resolution No. 91-99 and Adopting a Listing of City Officials and Procedures for the Processing of Payments Requiring a Signature
3 October 21, 2025 Dublin City Council Regular Meeting Agenda 4
5.6 Payment Issuance Report and Electronic Funds Transfer The City Council will receive a listing of payments issued from September 1, 2025 – September 30, 2025, totaling $6,063,145.18.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
Attachment 1 - Payment Issuance Report for September 2025
5.7 Adopting an Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) of the Dublin Municipal Code
The City Council will consider adopting an Ordinance amending the Dublin Municipal Code regarding the use of Electric Bicycles, Electric Scooters, Electric Personal Assistive Mobility Devices, and Electric Motorized Boards operating within the City and making clarifications to enhance public safety. The City Council waived the first reading and introduced the Ordinance on October 7, 2025. The City Council is now being asked to waive the second reading and adopt the Ordinance.
STAFF RECOMMENDATION:
Waive the second reading and adopt the Ordinance Amending Sections 5.100.020 and
5.100.140 (Parks and Recreation Areas and Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code.
Staff Report
Attachment 1 - Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code
Attachment 2 - City Council Staff Report dated October 7, 2025 (without attachments)
5.8 Dissolution of the San Mateo County Cities Insurance Group Joint Powers Authority The City Council will consider approving a resolution consenting to the dissolution of the San Mateo County Cities Insurance Group Joint Powers Authority and authorizing execution of a Dissolution Agreement to govern the dissolution process. The Board of Directors for the JPA has determined that an orderly dissolution is the most effective means to transitioning the remaining Member Agencies to independent administration of their workers’ compensation programs. Approval of the resolution will allow the dissolution process to proceed in coordination with the other member Agencies, with operations anticipated to conclude by the end of 2026.
STAFF RECOMMENDATION:
Adopt the Resolution Consenting to the Dissolution of San Mateo County Cities Insurance Group Joint Powers Authority Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement and Approving a Dissolution Agreement to Govern the Dissolution Process.
Staff Report
Attachment 1 - Resolution Consenting to the Dissolution of San Mateo County Cities Insurance Group Joint Powers Authority Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement and Approving a Dissolution Agreement to Govern the Dissolution Process
Attachment 2 - Exhibit A to the Resolution - Agreement Dissolving the San Mateo County Cities Insurance Group Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement
4 October 21, 2025 Dublin City Council Regular Meeting Agenda 5
Attachment 3 - Exhibit B to the Resolution - A Resolution of the Cities Group Board of Directors of the San Mateo County Cities Insurance Group Joint Powers Authority Recommending that the Member Agencies Approve the Dissolution of the Joint Powers Authority Pursuant to the Terms of a Dissolution Agreement Attachment 4 - Estimated Schedule for Dissolution
Attachment 5 - Cities Group Joint Powers Agreement, Bylaws and Amendments
5.9 Adopting an Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code
The City Council will consider adopting an Ordinance amending the Dublin Municipal Code related to Purchasing Policy thresholds. The City Council waived the first reading and introduced the Ordinance on October 7, 2025, and is now being asked to waive the second reading and adopt the Ordinance.
STAFF RECOMMENDATION:
Waive the second reading and adopt an Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code.
Staff Report
Attachment 1 - Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code
Attachment 2 - City Council Staff Report dated October 7, 2025 (without attachments)
5.10 Mayor’s Appointment to Heritage and Cultural Arts Commission Alternate Unscheduled Vacancy, Senior Center Advisory Committee Alternate Unscheduled Vacancy, Parks and Community Services Commission Unscheduled Vacancy, and Planning Commission Unscheduled Vacancy
The City Council will consider the Mayor’s appointment to fill alternate unscheduled vacancies on the Heritage and Cultural Arts Commission and Senior Center Advisory Committee and unscheduled vacancies on the Parks and Community Services Commission and the Planning Commission.
STAFF RECOMMENDATION:
Confirm the Mayor’s appointment of Salim Razawi to the alternate unscheduled vacancy on the Heritage and Cultural Arts Commission with a term ending December 2026, Namrata Berry to the alternate unscheduled vacancy on the Senior Center Advisory Committee with a term ending December 2026, Sumit Aneja to the unscheduled vacancy on the Parks and Community Services Commission with a term ending December 2028, and Margaret Simuro to the unscheduled vacancy on the Planning Commission with a term ending December 2026.
Staff Report
Attachment 1 - Heritage and Cultural Arts Commission Applications Attachment 2 - Senior Center Advisory Committee Applications Attachment 3 - Parks and Community Services Commission Applications Attachment 4 - Planning Commission Applications
5.11 Second Amendment to Legal Services Agreement with Redwood Public Law, LLP Redwood Public Law, LLP, has requested that the City Council consider amending its legal services agreement with the City to increase the hourly rate for all attorney services rendered.
STAFF RECOMMENDATION:
Approve the Second Amendment to the Agreement for Legal Services with Redwood Public Law, LLP.
5 October 21, 2025 Dublin City Council Regular Meeting Agenda 6
Staff Report
Attachment 1 - Second Amendment to Agreement for Legal Services with Redwood Public Law, LLP
Attachment 2 - Agreement for Legal Services with Redwood Public Law, LLP and First Amendment to the Agreement for Legal Services with Redwood Public Law, LLP
6. PUBLIC HEARING – None.
7. UNFINISHED BUSINESS – None.
8. NEW BUSINESS
8.1 Updates to the City’s Construction and Fire Codes in Accordance with Requirements of State Law
The City Council will consider introducing an Ordinance repealing the 2022 California Building Standards Code and adopting the 2025 California Building Standards Code, and setting a public hearing for November 4, 2025, to consider adoption of this Code. In connection with this action, the City Council will be asked to approve findings related to the City’s proposed local amendments to the California Building Standards Code. The 2025 Edition of the California Building Standards Code was approved by the California Building Standards Commission earlier this year and will go into effect on January 1, 2026. The City must adopt an Ordinance incorporating the updated provisions to ensure accuracy and alignment with state law.
STAFF RECOMMENDATION:
Take the following actions: 1) Waive the first reading and introduce an Ordinance Repealing and Replacing Chapters 5.08 (Fire Code), 7.28 (Building Regulation Administration Code),
7.32 (Building Code), 7.34 (Residential Code), 7.36 (Electrical Code), 7.40 (Plumbing Code),
7.44 (Mechanical Code), 7.45 (Swimming Pool and Spa Code), 7.46 (Existing Building Code),
7.48 (Building Maintenance Code) and 7.94 (Green Building Code); and 2) Set the public hearing for November 4, 2025, to adopt said Ordinance and adopt a Resolution Approving the Findings of Necessity for Amendments to the 2025 California Building Standards Code.
Staff Report
Attachment 1 - Resolution Approving Findings Regarding the Need for Local Amendments to Provisions in the California Building Standards Code as Adopted by the State of California Attachment 2 - Exhibit A to the Resolution - Findings for Local Amendments, as Set Forth in the 2025 California Building Standards and the International Swimming Pool and Spa Code, and the International Property Maintenance Code
Attachment 3 - Ordinance Repealing and Replacing Sections of the California Building Standards Code
Attachment 4 - Exhibit A to the Ordinance - DMC Chapter 5.08 Fire Code Attachment 5 - Exhibit B to the Ordinance - DMC Chapter 7.28 Building Regulation Administration Code
Attachment 6 - Exhibit C to the Ordinance - DMC Chapter 7.32 Building Code Attachment 7 - Exhibit D to the Ordinance - DMC Chapter 7.34 Residential Code Attachment 8 - Exhibit E to the Ordinance - DMC Chapter 7.36 Electrical Code Attachment 9 - Exhibit F to the Ordinance - DMC Chapter 7.40 Plumbing Code Attachment 10 - Exhibit G to the Ordinance - DMC Chapter 7.44 Mechanical Code Attachment 11 - Exhibit H to the Ordinance - DMC Chapter 7.45 Swimming Pool and Spa Code
6 October 21, 2025 Dublin City Council Regular Meeting Agenda 7
Attachment 12 - Exhibit I to the Ordinance - DMC Chapter 7.46 Existing Building Code Attachment 13 - Exhibit J to the Ordinance - DMC Chapter 7.48 Building Maintenance Code Attachment 14 - Exhibit K to the Ordinance - DMC Chapter 7.94 Green Building Code Item 8.1 PowerPoint Presentation
9. CITY MANAGER AND CITY COUNCIL REPORTS
Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion.
7 STAFF REPORT
CITY COUNCIL
Agenda Item 3.1
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Presentation of the Diwali Proclamation
Prepared by: Vanessa Rosales, CMC, Deputy City Clerk
EXECUTIVE SUMMARY:
The City Council will present the Diwali proclamation.
STAFF RECOMMENDATION:
Present the proclamation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
October 20, 2025 will mark the annual occurrence of Diwali, a festival of lights celebrated in autumn of each year by Hindus, Sikhs, Jains, Buddhist, and others around the world. Diwali is celebrated by lighting the Diya, or oil lamp, which symbolizes dispelling darkness and bringing light into life with traditional offerings, rituals, and festivals. Diwali includes many traditions such as gathering with friends and family for community prayer, exchanging gifts, setting off fireworks, and decorating houses with colorful rangolis (decorative works of art created on the ground). Diwali is also the Hindu New Year, and it is celebrated on the last day of the last month in the lunar calendar. California officially recognizes Diwali as a state holiday, following Governor Gavin Newsom’s signing of Assembly Bill 268 on October 6, 2025.
STRATEGIC PLAN INITIATIVE:
None.
8
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Diwali Proclamation
9 Attachment 1
A PROCLAMATION OF THE
CITY OF DUBLIN, CALIFORNIA
“Diwali”
WHEREAS, the City of Dublin, along with the nation, has been influenced by the extraordinary cultural, ethnic, linguistic, and religious diversity of its residents; and
WHEREAS, Diwali is celebrated in autumn each year throughout the Bay Area and the World; and WHEREAS, Diwali is a festival of lights which is celebrated by lighting the Diya, or oil lamp, which symbolizes dispelling darkness and bringing light into life with traditional offerings, rituals, and festivals; and WHEREAS, Diwali is also the beginning of the Hindu New Year, and it is celebrated on the last day of the last month in the lunar calendar; and
WHEREAS, the City of Dublin represents diverse ethnic backgrounds, including individuals of Indian, Pakistani, Bangladeshi, Malaysian, Indonesian, Afghan, Nepali, Bhutanese, Sri Lankan, Fijian, Caribbean, and European descent; and WHEREAS, our diversity is one of our greatest strengths, and Dublin joins with others around the world celebrating Diwali; and WHEREAS, California formally recognizes Diwali as a state holiday, following Governor Gavin Newsom’s signing of Assembly Bill 268 on October 6, 2025.
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council hereby proclaims October 20, 2025, as “Diwali” in the City of Dublin and encourages residents to recognize the contributions of all Hindu, Sikhs, Jains, Buddhists, and others in all aspects of our vibrant economy and civic society.
DATED: October 21, 2025
10 STAFF REPORT
CITY COUNCIL
Agenda Item 3.2
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Presentation of the Hindu American Awareness and Appreciation Month Proclamation
Prepared by: Vanessa Rosales, CMC, Deputy City Clerk
EXECUTIVE SUMMARY:
The City Council will present the Hindu American Awareness and Appreciation Month proclamation.
STAFF RECOMMENDATION:
Present the proclamation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Hindu American Awareness and Appreciation Month is celebrated annually in the month of October. October is significant because it is the birth month of Mahatma Gandhi and is often when major Hindu holidays such as Navaratri and Diwali are celebrated. Hindu Heritage Month is a global movement highlighting Hinduism as a tradition and celebrating the contributions Hinduism has made to human society.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
11
ATTACHMENTS:
1) Hindu American Awareness and Appreciation Month Proclamation 12 Attachment 1
A PROCLAMATION OF THE
CITY OF DUBLIN, CALIFORNIA
“Hindu American Awareness and Appreciation Month”
WHEREAS, the City of Dublin, along with the nation, has been shaped by the extraordinary cultural and ethnic linguistic and religious diversity of its residents; and
WHEREAS, the City of Dublin appreciates the valuable contributions of Hindu Americans in various fields like education, science, law, medicine, and technology, and acknowledges their profound community service; and WHEREAS, Hindu Americans in the City of Dublin represent diverse ethnic backgrounds, including individuals of Indian, Pakistani, Bangladeshi, Malaysian, Indonesian, Afghan, Nepali, Bhutanese, Sri Lankan, Fijian, Caribbean, and European descent; and WHEREAS, the year 2025 marks the 132nd anniversary of Hinduism being officially introduced to the United States by Swami Vivekananda at the 1893 World’s Parliament of Religions in Chicago, IL, and the 125th anniversary of when he founded the Vedanta Society in San Francisco, California in 1900; and
WHEREAS, Hindu Americans promote the ideals of tolerance, pluralism, and religious freedom, and respect the diversity of all faiths, and the Vedas, the 5,000-year-old texts of Hindu Americans, provide the basis for these core principles: “Truth is one, the wise call it by many names” (Ekam sat vipra bahudha vadanti); and
WHEREAS, our diversity is one of our greatest strengths, and the City of Dublin joins with all those around the world celebrating Hindu Americans.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby proclaim October 2025 as “Hindu American Awareness and Appreciation Month” in the City of Dublin, reaffirming our dedication to diversity, inclusivity, and mutual respect.
DATED: October 21, 2025
13 STAFF REPORT
CITY COUNCIL
Agenda Item 5.1
EXECUTIVE SUMMARY:
The City Council will consider approving the minutes of the October 7, 2025 Regular City Council Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the October 7, 2025 Regular City Council Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will consider approving the minutes of the October 7, 2025 Regular City Council Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) October 7, 2025 Regular City Council Meeting Minutes
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Approval of October 7, 2025 Regular City Council Meeting Minutes Prepared by: Vanessa Rosales, CMC, Deputy City Clerk
14 MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
Regular Meeting: October 7, 2025
DUBLIN CITY COUNCIL MINUTES
REGULAR MEETING
October 7, 2025
The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City’s website at: https://dublin.ca.gov/ccmeetings
CLOSED SESSION 6:00 PM
I. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Councilmembers Josey and McCorriston Unrepresented employee: City Attorney
II. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Save Mount Diablo, et al. v. City of Dublin, Alameda County Superior Court Case No. 24CF0866734
REGULAR MEETING 7:00 PM
A Regular Meeting of the Dublin City Council was held on Tuesday, October 7, 2025, in the Peter W. Snyder Council Chamber. The meeting was called to order at 7:00 PM, by Mayor Hu.
1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendee Name Status
Dr. Sherry Hu, Mayor Present
Kashef Qaadri, Vice Mayor Present
Jean Josey, Councilmember Present
Michael McCorriston, Councilmember Present
John Morada, Councilmember Present
2) REPORT ON CLOSED SESSION
Mayor Hu reported there was no reportable action out of Closed Session.
Attachment 1
15 DUBLIN CITY COUNCIL MINUTES
REGULAR MEETING
October 7, 2025
3) PRESENTATIONS AND PROCLAMATIONS
3.1) Presentation of the Domestic Violence Awareness and Prevention Month Proclamation
The City Council presented the Domestic Violence Awareness and Prevention Month proclamation.
3.2)
Presentation of the World Polio Day Proclamation
The City Council presented the World Polio Day proclamation.
3.3)
Presentation from Ryan Clausnitzer of the Alameda County Mosquito Abatement District
The City Council received a presentation from Ryan Clausnitzer, District Manager of the Alameda County Mosquito Abatement District regarding an overview of the District’s activities.
4) PUBLIC COMMENT
Mike Grant provided public comment.
Shirley Lewandowski provided public comment.
5) CONSENT CALENDAR
5.1) Approved the September 16, 2025, Regular City Council Meeting Minutes.
5.2) Adopted Resolution No. 83-25 titled, “Declaring Property Located in the Dublin Centre Project to be Exempt Surplus Land for Affordable Housing Development Pursuant to the Surplus Land Act.”
5.4) Received the notification of the City Engineer’s receipt of the Final Map for review of Tract 8663, Dublin Fallon 580 Large Lot Map.
On a motion by Councilmember Josey, seconded by Vice Mayor Qaadri, and by unanimous vote, the City Council adopted the Consent Calendar, except for item 5.3.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: Kashef Qaadri, Vice Mayor
AYES: Hu, Josey, McCorriston, Qaadri, Morada
16 DUBLIN CITY COUNCIL MINUTES
REGULAR MEETING
October 7, 2025
5.3) Adopted Resolution No. 84-25 titled, “Approving the Agreements for On-Call Construction Management and Inspection Services with 4LEAF Inc., Consor PMCM Inc., GFT Infrastructure Inc., MNS Engineers Inc., Pakpour Consulting Group Inc., Swinerton Management & Consulting, and Unico Engineering Inc.”; and Resolution No. 85-25 titled, “Approving an Amendment to the Agreement with Pakpour Consulting Group Inc. for On-Call Development Review.”
This item was pulled from the Consent Calendar by Councilmember Morada for clarifying questions.
On a motion by Vice Mayor Qaadri and seconded by Councilmember McCorriston, and by unanimous vote, the City Council adopted Consent Calendar item 5.3.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Kashef Qaadri, Vice Mayor
SECOND: Michael McCorriston, Councilmember
AYES: Hu, Josey, McCorriston, Qaadri, Morada
6) PUBLIC HEARING – None.
7) UNFINISHED BUSINESS
7.1)
Introduction of an Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) of the Dublin Municipal Code
The City Council received a presentation on an ordinance amending the Dublin Municipal Code regarding the use of electric bicycles, electric scooters, electric personal assistive mobility devices, and electric motorized boards operating within the City and clarifications to enhance public safety.
Mayor Hu opened the public comment period.
Mitchell Ha provided public comment.
Aveer Hayer provided public comment.
Mayor Hu closed the public comment period.
On a motion by Councilmember Josey, seconded by Councilmember McCorriston, and by unanimous vote, the City Council waived the reading, and introduced an Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code.
17 DUBLIN CITY COUNCIL MINUTES
REGULAR MEETING
October 7, 2025
RESULT: INTRODUCED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: Michael McCorriston, Councilmember
AYES: Hu, Josey, McCorriston, Qaadri, Morada
8) NEW BUSINESS
8.1) Introduction of an Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code
The City Council received a presentation on an ordinance amending the Dublin Municipal Code relating to purchasing policy thresholds.
Mayor Hu opened the public comment period. Upon receiving no public comment, Mayor Hu closed the public comment period.
On a motion by Vice Mayor Qaadri, seconded by Councilmember Josey, and by unanimous vote, the City Council waived the reading, and introduced an Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code.
RESULT: INTRODUCED [UNANIMOUS]
MOVED BY: Kashef Qaadri, Vice Mayor
SECOND: Jean Josey, Councilmember
AYES: Hu, Josey, McCorriston, Qaadri, Morada
9) CITY MANAGER AND CITY COUNCIL REPORTS
The City Council and Staff provided brief information-only reports, including committee reports and reports related to meetings attended at City expense (AB1234).
10) ADJOURNMENT
Mayor Hu adjourned the meeting at 8:36 PM.
Mayor
ATTEST:
City Clerk
18 STAFF REPORT
CITY COUNCIL
Agenda Item 5.2
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Francis Ranch Development Public Art Agreement
Prepared by: Shaun Chilkotowsky, Parks & Community Services Manager
EXECUTIVE SUMMARY:
The City Council will consider approving an agreement with Trumark Homes governing the acquisition and installation of the public artwork to be installed as part of the Francis Ranch Development.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement for the Acquisition and Installation of Public Art by Developer for the Francis Ranch Development.
FINANCIAL IMPACT:
There is no impact on City funds as this is developer-installed artwork. Trumark Homes' public art obligation for this project is estimated at $1,534,580.
DESCRIPTION:
Background
Chapter 8.58 of the Dublin Municipal Code (Public Art Program Contribution) establishes requirements and procedures for developer contributions to public art in the City. Generally, all new non-residential development, and new residential development in excess of 20 residential units, is subject to a public art contribution. The developer can make the contribution in the form of either:
1) a public art project acquired and installed on site, valued at 0.5 percent of the development project’s building valuation, exclusive of land; or 2) a monetary contribution to the City’s Public Art Fund, valued at a certain percent of the development’s building valuation, exclusive of land, as follows:
a. 0.5 percent for residential developments in excess of 20 units, or for non- residential buildings more than 50,000 square feet.
b. 0.45 percent for non-residential buildings less than 50,000 square feet. 19
Francis Ranch Public Art
The Francis Ranch development is located on a 165.5-acre site and will include 573 residential units. More specifically, the project will include six neighborhoods, two neighborhood parks totaling 11 acres, and a two-acre public/semi-public site for affordable housing. The project site, owned by Arroyo CAP IV-3 (Arroyo) and TH East Ranch Dublin LLC (Trumark Homes), straddles existing Croak Road with Jordan Ranch to the west, Positano to the north, and undeveloped land to the east and south. Trumark Homes, as Developer, has elected to install public art on site.
Artwork Design and Location
The series of 18 artworks, designed by local artist Eric Powell, will be located in two public parks being constructed as part of the development project. The parks comprise 11 acres and include a mix of passive and active use amenities. The artworks include artistic arches or gateways into the parks and playgrounds, large scale steel sculptures, artistic light poles, and wood benches. The detailed proposal is included with this Staff Report as part of Attachment
2. The City will own the land where the future artworks will be located, and upon successful installation and project acceptance, Trumark Homes will transfer ownership of the artworks to the City as well. As the owner of the artworks, the City will take on maintenance responsibilities, and Trumark Homes will provide a one-time payment of $50,000 to the City to cover future maintenance costs.
Artwork Review Process
On August 18, 2024, Trumark Homes and artist Eric Powell attended the Farmers Market at Emerald Glen Park to present the artwork proposal to the community and solicit feedback.
Overall, the community was supportive of the project and highlighted the artworks’ deep connection to the surrounding landscape. At its meeting on November 18, 2024, the Parks and Community Services Commission reviewed the art and expressed support for the proposal, particularly for how the artist was able to utilize art to connect the site’s agricultural past with its vibrant, active future. At its December 12, 2024 meeting, the Heritage and Cultural Arts Commission reviewed the proposal and voted unanimously to recommend the artwork to the City Council for final approval. On January 14, 2025, the City Council approved the artwork proposal.
Public Art Agreement
The Dublin Municipal Code requires that, for on-site public art, developers must execute an agreement with the City which sets forth the ownership, maintenance responsibilities, and insurance coverage for the project. The proposed Agreement for the Acquisition and Installation of Public Art (Attachment 2) meets this obligation for the Francis Ranch art project.
Trumark’s agreement with the artist (Exhibit A of Attachment 2), which was executed in June 2023, anticipated completion of the artwork by December 2024. Due to changes in the timeline for the overall Francis Ranch development, the initial agreement timeline between the artist and Developer is no longer relevant, and the City desires to have the Public Art timeline 20
coincide with the overall development and park construction. The proposed Agreement provides that, should the artwork not be done before occupancy, the Developer will be required to obtain a faithful performance bond and a labor and materials bond to ensure it is completed as proposed.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted, and a copy of the Staff Report was provided to the developer.
ATTACHMENTS:
1) Resolution Approving an Agreement for the Acquisition and Installation of Public Art by Developer for the Francis Ranch Development
2) Exhibit A to the Resolution – Agreement for the Acquisition and Installation of Public Art by Developer for the Francis Ranch Development
21 Attachment 1
Reso. No. XX-25, Item X.X, Adopted 10/21/2025 Page 1 of 1 RESOLUTION NO. XX – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT FOR THE ACQUISTION AND INSTALLATION OF
PUBLIC ART BY DEVELOPER FOR THE FRANCIS RANCH DEVELOPMENT
WHEREAS, The Francis Ranch Development, owned by TH East Ranch Dublin LLC (Trumark Homes) (“Developer”) and Arroyo CAP IV-3 (Arroyo), is located on a 165-acre site that includes the construction of 573 residential units; and
WHEREAS, Developer is required under Dublin’s Public Art Ordinance, Municipal Code section 8.58.060(A), to install Council-approved public art; and
WHEREAS, on January 1 4, 202 4, City Council approved Developer’s proposed public artwork by artist Eric Powell; and
WHEREAS, Developer has entered into a contract with artist Eric Powell to complete the approved artwork; and
WHEREAS, Dublin’s Public Art Ordinance, Municipal Code section 8.58.070(D) requires that Developer execute an agreement with the City which formalizes public art obligations.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Public Art Agreement for the Francis Ranch Development, attached hereto as Exhibit A to this Resolution.
BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute Exhibit A and make any necessary, non-substantive changes to Exhibit A to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 21st day of October 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
22 1
Agreement for the Acquisition and Installation of Public Art by Developer
AGREEMENT FOR THE ACQUISITION AND INSTALLATION OF
PUBLIC ART BY DEVELOPER FOR THE FRANCIS RANCH DEVELOPMENT This AGREEMENT FOR THE ACQUISITION AND INSTALLATION OF PUBLIC ART BY DEVELOPER (“Agreement”) is dated as of October 21, 2025 (“ Effective Date”), and is entered into between the CITY OF DUBLIN, a California municipal corporation (“ City”), TH EAST RANCH DUBLIN LLC, a California limited liability company (“ Developer”), and ARROYO CAP IV-3, LLC, a Delaware limited liability company (“ Owner”). City, Developer, and Owner may be referred to individually as a “Party” or collectively as the “Parties.” City, Developer, and Owner enter into this Agreement with reference to the following recitals of fact (each, a “Recital”):
RECITALS
A. Owner is the owner of property in the City of Dublin (“ City”) commonly known as 4038 Croak Road (APNs 905-2-8 through 10, 15 through 18, 21, 23; 905-22-1 through 77, inclusive; 905-22-101 through 905-22-103, inclusive; 905-22-110; 905-23-92; 905-24-01 through 70, 905- 24-75 through 94, inclusive; 905-24-99 through 905-24-122, inclusive) (“ Owner’s Property”) and Developer is the owner of property in the City (APNs 905-22-23 through 43, inclusive; 905- 23-8; 905-23-9; 905-23-23; 905-23-24; 905-23-68; 905-23-69; 905-24-71 through 74, inclusive; 905-24-95 through 98, inclusive) (“Developer’s Property”, and together with Owner’s Property, the “Property”).
B. Owner and Developer entered into (i) an Option Agreement dated September 28, 2023, wherein Owner granted an option to Developer to purchase and acquire the Owner’s Property in successive takedown closings on a lot-by-lot basis for the construction of a residential development project, and (ii) a Construction Agreement dated September 28, 2023, with Trumark Construction Services, Inc., an affiliate of Developer, wherein Trumark Construction Services, Inc., agree to, among other things, develop and install on-site and off-site grading, backbone and infrastructure and other improvements in connection with development of the Property (the “Project”).
C. City will become the owner of two neighborhood parks totaling 11.0 acres within the Project (the “City Parks”) following their dedication by Developer and subsequent acceptance by the City. Developer will cause the installation of a public art project on the City Parks, which will be solely owned and maintained by the City in accordance with the provisions outlined in the Agreement.
D. On December 7, 2023, the City Council adopted Resolution No. 140-21 finding the Project exempt from CEQA and approved Vesting Tract Map No. 8563 (the “Map”). On March 14, 2023, the Planning Commission adopted Resolution No. 23-02 and approved the Site Development Review Permit (PLPA-2022000018). Map condition of approval number 16 (the “ Condition”) requires Developer to acquire and install a public art project in accordance with Chapter 8.58 of the City Municipal Code valued at a minimum of One Million Five Hundred Thirty Four Thousand, five hundred eighty, and 35/100 Dollars ($1,534,580.35), to comply with the Project’s public art compliance report submitted by the Developer and on file with the City, and to, prior to issuance of a Certificate of Occupancy for the 286
th residential unit on the Property (a) secure
completion of the public art project in a manner deemed satisfactory to the City and (b) execute an Attachment 2
Exhibit A to the Resolution
23 2
Agreement for the Acquisition and Installation of Public Art by Developer agreement between the City and Developer that sets forth the ownership and insurance coverage for the public art project.
E. Developer entered into a Public Art Agreement with Eric Powell, a sole proprietor (“Artist”), on or around June 7, 2023 (“ Artist Agreement”). Under the Artist Agreement, the Artist agreed to design, fabricate and install public art on the City Parks. The Artist Agreement contains warranties, standards and releases. A copy of the Artist Agreement is attached hereto and incorporated herein by reference as Exhibit A.
F. On December 12, 2024, the Heritage and Cultural Arts Commission reviewed the proposed public art project prepared by the Developer (“ Public Art”) and recommended approval of the Public Art to the City Council. The Public Art consists of 10 “Cloud Lanterns”, 2 Illuminated Sculptures, 2 Bird Arches and 4 benches from Heritage Trees, as approved by the City Council and Heritage Commission. The Public Art design concepts and general installation locations are set forth in Exhibit B, which is attached hereto and incorporated herein by reference, as modified to conform to the improvement plans for the City Parks approved by City and to adjust for field conditions encountered when installing the Public Art.
G. The Parties desire to enter into this Agreement to memorialize the City’s approval of the Public Art. Further, compliance with this Agreement is intended to fully satisfy the Condition and Developer’s obligation to enter into an agreement setting forth ownership, maintenance responsibilities, and insurance coverage for the Public Art.
NOW, THEREFORE, FOR GOOD AND VALUABLE CONSIDERATION AND THE
PROMISES AND COVENANTS OF CITY, OWNER AND DEVELOPER SET FORTH IN THIS AGREEMENT, CITY, OWNER AND DEVELOPER AGREE, AS FOLLOWS:
TERMS AND CONDITIONS
1. PUBLIC ART INSTALLATION, OWNERSHIP, AND MAINTENANCE
1.1 License, Installation, and City Manager Determination. City hereby grants Developer an irrevocable license (the “License”) to enter the City Parks to install the Public Art on the City Parks at the locations set forth in Exhibit B. The License shall terminate upon City’s delivery of the Acceptance Notice (as defined below) to Developer and Artist. Developer is solely responsible for ensuring that installation of the Public Art complies with the Visual Artists Rights Act of 1990 (“VARA”) and the California Artists Preservation Act (“CAPA”) to the extent applicable and Developer is solely responsible for obtaining any necessary waivers, releases or permission from the Artist pursuant to the aforementioned statutes prior to installation. Developer represents and warrants to the City that Artist, and where applicable, Artist’s employees, agents, and any subcontractors, have and shall keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals of whatsoever nature that are legally required to practice their respective professions, at no cost to the City. In addition to the foregoing, Developer represents and warrants to the City that Artist and, where applicable, any subcontractors shall obtain and maintain during the term of this Agreement any licenses required by the City in order to be in compliance with all applicable regulatory requirements and any building permit, encroachment permit or other permits necessary for installation, building and/or encroachments. In addition, Developer is responsible for obtaining, prior to installation, 24 3
Agreement for the Acquisition and Installation of Public Art by Developer all necessary waivers, releases and permission from the Artist pursuant to the aforementioned statutes to permit the City to remove or relocate the Public Art in the event that the Public Art conflicts with future improvements or future plans proposed by the City. Developer shall provide City with evidence of such waivers prior to installation. Within five (5) working days of notice of the installation, the City Manager, or his designee, shall determine if the Public Art has been completed in a satisfactory manner, which determination shall not be unreasonably withheld, conditioned or delayed and shall be made if in the determination of the City Manager, the Public Art is in substantial compliance with Exhibit A. If the City Manager determines that the Public Art is not in compliance with the approvals in Exhibit A, the City Manager shall provide written notice to Developer and Owner specifying the corrective work needed for compliance within this five (5) day time period. If City Manager fails to provide written notice of the need for corrective work within such five (5) day time period, the Public Art shall be deemed to be in substantial compliance with Exhibit A. In the event that corrective work is required to bring the Public Art into compliance, Developer will notify the City upon completion of the corrective work, and the City Manager will again be permitted five (5) working days to inspect the work as provided in this paragraph. If the City Manager reasonably determines that additional time is needed in order to evaluate whether the Public Art is in compliance with aforementioned approvals, the City Manager will provide written notice to the Developer and Owner within the five (5) working day period advising of the need for additional time, such additional time not to exceed ten (10) additional working days, and provide the factual basis to support the need for the additional time. In the event City fails to notify Developer of the need for additional time or to approve of the Public Art, the Public Art shall be deemed to be in substantial compliance with Exhibit A and such deemed substantial compliance shall in no event delay home sales or the issuance of any certificates of occupancies.
1.2 Controlling Agreement. In the event of any inconsistencies between this Agreement and the Artist Agreement, this Agreement shall govern.
1.3 Ownership and Maintenance. Within five (5) business days of City’s approval or deemed approval of the Public Art, as set forth in Section 1.1 above, City shall accept the Public Art from the Artist and evidence the same by written notice to the Artist and Developer (the “Acceptance Notice”). Thereafter, City shall own and maintain the Public Art. Within three (3) business days of City’s delivery of the Acceptance Notice to Developer, Developer shall pay City Fifty Thousand and 00/100 Dollars ($50,000.00) (the “Maintenance Fee”) for maintenance of the Public Art which shall be paid out of the total budget for the Public Art. City shall maintain the Public Art, at its sole cost and expense in the event the cost of maintenance exceeds the Maintenance Fee, in good repair and condition and in accordance with the general maintenance plan prepared by the Artist under the Artist Agreement. City will use reasonable efforts to maintain the Public Art in good repair and condition.
1.4 Security. If the installation of the Public Art will not take place prior to occupancy of the Project, Developer shall furnish City with the following security in a form satisfactory to the City Attorney for the installation of Public Art.
1.4.1 Faithful Performance. A corporate surety bond issued by a company duly and legally licensed to conduct a general surety business in the State of California in favor of and payable to the City equivalent to one hundred percent (100%) of the estimate set forth in 25 4
Agreement for the Acquisition and Installation of Public Art by Developer Exhibit Cand sufficient to assure City that the Public Art will be satisfactorily installed. Any bond shall be subject to approval as to form by the City Attorney, which such approval shall not be unreasonably withheld, delayed, conditioned or denied.
1.4.2 Labor and Materials. A corporate surety bond issued by a company duly and legally licensed to conduct a general surety business in the State of California in favor of and payable to the City equivalent to one-hundred percent (100%) of the estimate set forth in Exhibit C and sufficient to assure City that persons furnishing labor, materials, or equipment shall be paid therefore. Any bond shall be subject to approval as to form by the City Attorney, which such approval shall not be unreasonably withheld, delayed, conditioned or denied.
1.4.3 City shall be the sole indemnitee named on any security required by this Agreement.
1.4.4 Within five (5) calendar days of notice of the installation, the City Manager, or his/her designee, shall determine if the Public Art has been completed and installed in substantial compliance with this Agreement, and the applicable Artist Agreements, as applicable, which determination shall not be unreasonably withheld, conditioned or delayed. The security set forth in this Section 1.4 shall be released upon such determination. If such determination cannot be made, the City Manager shall provide written notice pursuant to Section 2.2 specifying the corrective work needed for compliance within this five (5) day time period. In the event that corrective work is required to bring the Public Art into compliance, Developer will notify the City upon completion of the corrective work, and the City Manager will again be permitted five (5) days to inspect the work as provided in this paragraph.
1.5 Modifications; Relocation. Developer intends to display the Public Art as originally created by Artist substantially in the locations set forth on Exhibit B.
Notwithstanding the foregoing, Developer may make minor modifications to the Public Art and/or relocate the Public Art with the consent of the Director of Parks and Community Services, which shall not be unreasonably withheld, conditioned or delayed.
1.6 Visual Barriers. Developer agrees that no structures or visual barriers of any kind that impair or impede the public’s ability to view the Public Art shall be constructed or maintained on or adjacent to the Public Art, nor shall Developer do anything that shall prevent, impair, or discourage the public’s ability to view the Public Art.
1.7 Insurance and Indemnification.
1.7.1 Commercial General Liability and Automobile Liability Policies.
Throughout the fabrication and installation of the Public Art as contemplated by this Agreement, Developer and Artist are required to secure and maintain commercial general liability and automobile liability policies covering personal injury or property damage associated with the Public Art and fabrication and installation thereof, such insurance shall include a combined single limit policy of liability insurance not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate insurance during the fabrication and installation phases of the Public Art as set forth further in the Artist Agreement. 26 5
Agreement for the Acquisition and Installation of Public Art by Developer
1.7.2 All Policy Requirements. Developer shall provide City with verification of the required insurance under the Artist Agreement. All insurance policies contemplated by this Section shall be placed with insurers with a Bests’ rating of no less than A:VII and shall name the City and its officers, officials, employees and volunteers as an additional insured on all such policies. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. Any failure of Developer to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. Developer shall notify City within 14 days of notification from Developer’s insurer if such coverage is suspended, voided or reduced in coverage or in limits. In the event that any policy contemplated in this Section includes a self-insured retention payment of which is limited to the named insured, such policy will be modified by special endorsement to allow for payment of the self-insured retention by additional insureds.
1.7.3 Indemnification. To the fullest extent permitted by law, Developer shall hold harmless, indemnify and, at the City’s request, defend City (with counsel reasonably acceptable to City), its officers, employees, authorized agents, boards and commissions, whether elected or appointed, from and against all third party claims, demands, actions, causes of action, losses, damages, liabilities, costs and expenses, including but not limited to reasonable attorney’s fees or obligations, for or in connection with any claim that the Artist’s rights under VARA or CAPA have been violated, as well as in connection with any claim related to personal injury (including, but not limited to, death) or damage to property (both real and personal) to the extent caused by the negligence or willful misconduct of Developer, its agents, contractors, subcontractors, or employees in the performance of this Agreement. The foregoing hold harmless statement of Developer shall apply regardless of whether or not City has approved the plans or specifications for the Public Art and regardless of whether or not insurance policies have been determined to be applicable to any such damages or claims for damages.
1.8 Satisfaction of the Condition. City agrees that compliance with this Agreement shall fully satisfy the Condition. Provided Developer is in substantial compliance with this Agreement, and has otherwise fulfilled any other requirements and conditions specifically outlined in the Site Development Review Permit (PLPA-2022000018), and other related agreements that are part of or related to the Condition, the City may not withhold (a) issuance of Project building permits and/or certificates of occupancy, including but not limited to the first certificate of occupancy for the Project, or (b) acceptance of a completed tract within the Property, based on the Condition. Further, this Agreement shall fully satisfy the Condition as the same is imposed on APN 905-20-1 through 905-20-91; 905-23-1 through 7, inclusive; 905-23-10 through 22, inclusive; 905-23-25 through 905-23-67, inclusive; and 905-23-70 through 905-23- 91, inclusive, owned by Taylor Morrison of California, LLC, a California limited liability company (“Taylor Morrison”), for certain real property located in the City of Dublin, County of Alameda, State of California as more particularly described in that certain Agreement for Purchase of Real Property and Preliminary Escrow Instructions dated November 3, 2023 by and between Taylor Morrison and Developer, as amended. Taylor Morrison shall be a third party beneficiary to the previous sentence with all rights to enforce the same as though it were a party to this Agreement. Furthermore, this Agreement shall satisfy the obligations imposed on any subsequent owner of any portion of the Project to satisfy the Condition for such subsequent 27 6
Agreement for the Acquisition and Installation of Public Art by Developer owner’s development of the portion of the Project acquired by such subsequent owner, and such subsequent owner shall be a third party beneficiary to this sentence with all rights to enforce the same as though it were a party to this Agreement.
2. GENERAL PROVISIONS
2.1 Incorporation of Recitals. The Recitals set forth above are true and correct and incorporated into this Agreement by reference.
2.2 Notices, Demands and Communications Between the Parties.
2.2.1 Delivery. Any and all notices submitted by any Party to another Party pursuant to or as required by this Agreement shall be proper if in writing and dispatched by messenger for immediate personal delivery, nationally recognized overnight (one business day) courier (i.e., United Parcel Service, Federal Express, etc.) or by registered or certified United States mail, postage prepaid, return receipt requested, to the address of the recipient Party, as designated in this Section. Notices may be sent in the same manner to such other addresses as the Parties may from time to time designate by notice in accordance with this Section. Notice shall be deemed received by the addressee, regardless of whether or when any return receipt is received by the sender or the date set forth on such return receipt, on the day that it is dispatched by messenger for immediate personal delivery, one business day after delivery to a nationally recognized overnight carrier or two (2) calendar days after it is placed in the United States mail in accordance with this Section 2.2.1. Any attorney representing a Party may give any notice on behalf of such Party.
2.2.2 Addresses. The notice addresses for the Parties, as of the Effective Date, are as follows:
To Developer:
Name: TH East Ranch LLC
Address: 3001 Bishop Dr., Suite 100
City, State ZIP: San Ramon, CA
94583
Attn: Tony Bosowski
Telephone: (925) 999-3972
Email: [email protected]
With a copy to: (Developers’ attorney)
Name: Jackson Tidus
Address: 2030 Main Street, Suite 1500
City, State ZIP: Irvine, CA
92614
Attn: Sonia Lister
Telephone: (949) 851-7408
Email: [email protected]
28 7
Agreement for the Acquisition and Installation of Public Art by Developer
To Owner:
Name: Arroyo Cap IV-3, LLC
Address: 18575 Jamboree Road, Suite 350
City, State ZIP: Irvine, CA
92612
Attn: Jeffrey Brouelette
Telephone: (949) 272-1172
Email: [email protected]
To City:
Name: City of Dublin
Address: 100 Civic Plaza
City, State ZIP: Dublin, California
94568
Attn:
City Manager
Telephone: (925) 833-6650
Email: [email protected]
With a copy to:
Name: Redwood Public Law
Address: 409 13th Street, Suite 100
City, State ZIP: Oakland, California
94612
Attn: John D. Bakker, Esq.
Telephone: (510) 721-3210
Email: [email protected]
2.3 Relationship of Parties. The Parties each intend and agree that City and Developer are independent contracting entities and do not intend by this Agreement to create any partnership, joint venture, or similar business arrangement, relationship or association between them.
2.4 Legal Actions. Either Party may institute legal action, at law or in equity, to enforce or interpret the rights or obligations of the Parties under this Agreement or recover damages.
2.5 Rights and Remedies are Cumulative. Except as otherwise expressly stated in this Agreement, the rights and remedies of the Parties set forth in this Agreement are cumulative and the exercise by a Party of one or more of such rights or remedies shall not preclude the exercise by such Party, at the same or different times, of any other rights or remedies for the same default or the same rights or remedies for any other default by the other Party or Parties.
2.6 Principles of Interpretation. A word, term or phrase defined in the singular in this Agreement may be used in the plural, and vice versa, all in accordance with ordinary principles 29 8
Agreement for the Acquisition and Installation of Public Art by Developer of English grammar, which shall govern all language in this Agreement. The words “include” and “including” in this Agreement shall be construed to be followed by the words: “without limitation.” Each collective noun in this Agreement shall be interpreted as if followed by the words “(or any part of it),” except where the context clearly requires otherwise. Every reference to any document, including this Agreement, refers to such document, as modified from time to time (excepting any modification that violates this Agreement), and includes all exhibits, schedules, addenda and riders to such document. The word “or” in this Agreement includes the word “and.” Every reference to a law, statute, regulation, order, form or similar governmental requirement refers to each such requirement as amended, modified, renumbered, superseded or succeeded, from time to time.
2.7 Governing Law. The procedural and substantive laws of California shall govern the interpretation and enforcement of this Agreement, without application of conflicts or choice of laws principles. The Parties acknowledge and agree that this Agreement is entered into, is to be fully performed in and relates to real property located in the County of Alameda, State of California. All legal actions arising from this Agreement shall be filed in the Superior Court of California in and for the County of Alameda or in the United States District Court with jurisdiction in the County.
2.8 No Third-Party Beneficiaries. Nothing in this Agreement, express or implied, is intended to confer any rights or remedies under or by reason of this Agreement on any person or entity other than the Parties and their respective permitted successors and assigns, nor is anything in this Agreement intended to relieve or discharge any obligation of any third person to any Party or give any third person any right of subrogation or action over or against any Party.
2.9 Time Declared to be of the Essence. As to the performance of any obligation under this Agreement of which time is a component, the performance of such obligation within the time specified is of the essence.
2.10 Legal Costs. In the event that a Party brings an action to enforce this Agreement or otherwise arising out of this Agreement, the prevailing Party in such action shall be entitled to recover from the other Party its Legal Costs (which shall be defined to include all reasonable costs and expenses such Party incurs in any legal proceeding, or other matter for which such Party is entitled to be reimbursed for its Legal Costs, including reasonable attorneys’ fees, court costs and expenses and consultant and expert witness fees and expenses).
2.11 Entire Agreement. This Agreement integrates all of the terms and conditions mentioned in this Agreement or incidental to this Agreement, and supersedes all negotiations or previous agreements between the Parties with respect to all or any portion of the Public Art.
2.12 Waivers and Amendments. All waivers of the provisions of this Agreement and all amendments to this Agreement must be in writing and signed by the appropriate authorities of the Parties. Failure to insist on any one occasion upon strict compliance with any term, covenant, condition, restriction or agreement contained in this Agreement shall not be deemed a waiver of such term, covenant, condition, restriction or agreement, nor shall any waiver or relinquishment of any rights or powers under this Agreement, at any one time or more times, be deemed a waiver or relinquishment of such right or power at any other time or times. 30 9
Agreement for the Acquisition and Installation of Public Art by Developer
2.13 Assignment. Developer and Owner may assign the rights, interests and obligations of Developer and/or Owner arising under this Agreement to a homeowners’ association formed for the Project or to a successor in interest or assignee of Developer or Owner at which point Developer and Owner shall have no further liability hereunder. Developer shall notify the City in writing of the assignment at least thirty (30) calendar days following completion of the assignment. Owner has the right, but not the obligation, to assume Developer’s obligations by delivering a notice of Owner’s assumption to City (provided that such assumption by Owner shall not release Developer from its obligations hereunder pursuant to the terms of this Section 2.13).
2.14 Successors and Assigns. All references to the Developer in this Agreement shall be deemed to refer to and include TH East Ranch LLC, a California limited liability company, and all successors and assigns to TH East Ranch LLC, a California limited liability company.
2.15 Survival of Agreement. All of the provisions of this Agreement shall be applicable to any dispute between the Parties arising from this Agreement, whether prior to or following expiration or termination of this Agreement, until any such dispute is finally and completely resolved between the Parties, either by written settlement, entry of a non-appealable judgment or expiration of all applicable statutory limitations periods and all terms and conditions of this Agreement relating to dispute resolution and limitations on damages or remedies shall survive any expiration or termination of this Agreement.
2.16 Counterparts. This Assignment may be executed in one or more counterparts.
All counterparts so executed shall constitute one agreement, binding on all Parties, even though all Parties are not signatory to the same counterpart. The Parties agree to accept signed copies of this Agreement transmitted by electronic facsimile copies as original documents. The Parties acknowledge that copies of this Assignment may be transmitted by a Party over the Internet and printed by the recipient and that the printed document may contain different type styles and type sizes, different pagination and different formatting that the original copy of the Assignment in the possession of the Party sending the Assignment. The Parties agree that any such copies of this Assignment shall be accepted by the Parties as true and correct originals of the Assignment so long as the actual text of the Assignment remains the same. This Agreement constitutes the entire understanding and Agreement of the Parties regarding the subject matter of this Agreement.
[Signatures on following page]
31 10
Agreement for the Acquisition and Installation of Public Art by Developer IN WITNESS WHEREOF, the Parties have signed this Agreement by and through the signatures of their respective authorized representative(s) as follow:
CITY: DEVELOPER:
CITY OF DUBLIN, a California municipal
corporation
TH EAST RANCH DUBLIN LLC, a
California limited liability company
By: By:
Name: Name:
Title: Title:
ATTEST:
By:
Name:
Title: City Clerk
APPROVED AS TO FORM:
By:
Name:
Title: City Attorney
[Owner signature page to follow]
32 11
Agreement for the Acquisition and Installation of Public Art by Developer OWNER:
ARROYO CAP IV-3, LLC,
a Delaware limited liability company
By: Arroyo Cap IV-2, LLC,
a Delaware limited liability company
its sole member
By: Arroyo Capital IV, LLC,
a Delaware limited liability company
its sole member
By:____________________________
Name: _________________________
Title: _________________________
33 Agreement for the Acquisition and Installation of Public Art by Developer
EXHIBIT A
Artist Agreement
34 35
36 37
38 39
40 Docusign Envelope ID: B3832437-DD29-4140-A918-C508D32F0E76
3.5 Section 4.
Section 5.
5.1 5.2
5.3 5.4
Authorization to Perform Services. The Artist is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from Trumark.
FACILITIES AND EQUIPMENT. Except as set forth herein, Artist shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the Work required by this Agreement.
RESPONSIBILITY OF THE ARTIST
The Artist agrees that an essential element of this Agreement is the skill and creativity of the Artist. The Artist shall not assign the creative or artistic portions of the Work to another party for the production of the Work without the written consent of Trumark. Failure to conform to this provision may be cause for termination of this Agreement, at the sole option of Trumark.
The Artist shall be responsible for providing services described in Exhibit A, including but not limited to, the quality and timely completion of the services. As part of the Work, Artist shall be responsible for designing the artwork, as described in Exhibit A, so that it can be constructed without exceeding the approved overall budget for the artwork of $1,151,250.00, The Artist shall, without additional compensation, correct or revise any errors, omissions, or other deficiencies in his/her Work.
The Artist shall complete the design, fabrication and installation of the Work in substantial conformity with the attached Exhibit A, Scope of Work.
The risk of loss or damage to the Work shall be borne by the Artist until final acceptance by Trumark. The Artist shall take such measures as are necessary to protect the Work from loss or damage until final acceptance by Trumark, including but not limited to storing the Work pending installation. Furthermore, upon scheduled delivery of the Work, should Artist find an adverse site condition that prevents installation of the Work as scheduled, Artist shall notify Trumark and Trumark shall be responsible for the safe storage of the Work pending installation.
Section 6. TIMELY PROVISION OF SERVICES: DAMAGES FOR DELAYED PERFORMANCE: The parties agree that in the performance of the terms and requirements of this Agreement by the Artist that time is of the essence. Artist shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of Artist's obligations pursuant to this Agreement. The Work shall be completed according to the schedule set forth in Exhibit B and all Work shall be complete, and ready for Trumark's final acceptance, by December 2024.
6.1 Damages for Delayed Performance. Subject to reasonable proof and documentation confirming the same submitted by Trumark, Artist shall be liable for any actual damages resulting, directly or indirectly, from delays in performance caused by Artist's acts or omissions, including but not limited to Project construction or occupancy delays. Damages may include, but are not limited to the cost to retrofit the Work installation area should Artist not meet installation schedule as specified in Exhibit B. The Artist shall not be liable 5 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
FIRST AMENDMENT TO
PUBLIC ART AGREEMENT BETWEEN
TH EAST RANCH DUBLIN LLC AND ERIC POWELL
This FIRST AMENDMENT TO PUBLIC ART AGREEMENT BETWEEN TH EAST RANCH DUBLIN LLC AND ERIC POWELL (this First Amendment ade to be effective as of June 23, 2025, by and between TH EAST RANCH DUBLIN LLC, a California limited liability company Trumark ERIC POWELL, a sole proprietor Artist
A. Trumark and Artist entered into that certain Public Art Agreement between TH East Artist Agreement
Artist agreed to perform certain artistic services required by Trumark as more fully described therein.
B. Trumark and Artist now desire to amend the Artist Agreement as set forth in this First Amendment. All terms not otherwise defined in this First Amendment shall have the meanings given them in the Artist Agreement.
NOW, THEREFORE, incorporating the foregoing recitals, and for other fair and valuable consideration, the receipt and adequacy of which is hereby acknowledged, Trumark and Artist hereby agree as follows:
1. Entity Formation. Trumark is a California limited liability company. Any reference to Trumark as a Delaware limited liability company in the Artist Agreement shall hereby mean California limited liability company.
2. Licenses. Artist shall, and shall cause its employees, agents, and any subcontractors, to keep in effect at all times during the term of the Artist Agreement, any licenses, permits, and approvals of whatsoever nature that are legally required to practice their respective professions, at no cost to the City o City
cause any of its subcontractors to obtain and maintain, during the term of the Artist Agreement valid business licenses from City.
3. Release of Liability . Artist hereby waives, releases, acquits, and forever dischargers Trumark and City, its affiliates, subsidiaries, directors, officers and employees, of and from any and all claims, liens, demands, losses, damages, liabilities, fines, penalties, chargers, administrative and judicial proceedings and orders, judgments, all costs and expenses incurred in connection therewith (including, without limitation, reasonable outside
and expenses of all experts and consultants), or compensation whatsoever, direct or indirect, known or unknown, foreseen or unforeseen, accrued or not accrued, liquidated or unliquidated, fixed or contingent, which Artist ever had, now has or may have, or which may arise in the future, in each such case in this paragraph above, to the extent arising from (a) under the Visual Artists Rights Act of 1990 or the California Artists Preservation Act have been violated or (b) any claims arising from the Artist Agreement except for the gross negligence or willful misconduct of Trumark. For the avoidance of doubt, Artist retains his moral rights as to any third party who would intentionally damage or destroy the Work.
4. Scope of Work. Exhibit A to the Artist Agreement shall be amended to include the following description of the Work:
66 cloud lanterns, two (2) illuminated
sculptures, two (2) bird arches, and four (4) benches from heritage trees approved by
5. Full Force and Effect . Except as modified by this First Amendment, the Artist Agreement shall remain in full force and effect.
6. Counterparts. This First Amendment may be executed in any number of counterparts and by the parties hereto in separate counterparts, each of which when so executed shall be deemed to be an original and all of which taken together shall constitute one and the same agreement. The parties may also deliver executed copies of this First Amendment to each other by electronic mail (including pdf or any electronic signature complying with the U.S. federal ESIGN Act of 2000, e.g., www.docusign.com) or other transmission method and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes. No party may raise the use of any image transmission device or method or the fact that any signature was transmitted as an image as a defense to the enforcement of this First Amendment.
(Signatures on next page)
67 IN WITNESS WHEREOF, the parties have executed this First Amendment as of the date set forth above.
ARTIST:
Eric Powell
TRUMARK:
TH EAST RANCH DUBLIN LLC,
a California limited liability company
By:
Tony Bosowski, Authorized Agent
68 Agreement for the Acquisition and Installation of Public Art by Developer
EXHIBIT B
Public Art Proposal and Locations
69 70
71 72
73 74
75 76
77 78
79 80
81 82
83 84
85 86
87 88
89 90
91 92
Agreement for the Acquisition and Installation of Public Art by Developer
EXHIBIT C
Bond Estimates
Labor and Materials: $1,534,580.35
Faithful Performance: $1,534,580.35
93 STAFF REPORT
CITY COUNCIL
Agenda Item 5.3
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Annual Street Resurfacing - 2024 Slurry Seal Project, CIP No. ST0117 – Acceptance of Work
Prepared by: Robert Magno, Assistant Civil Engineer
EXECUTIVE SUMMARY:
The City Council will consider accepting the Annual Street Resurfacing – 2024 Slurry Seal Project. The project resurfaced multiple street segments with a slurry seal treatment that will prolong the life of the existing pavement surface.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Annual Street Resurfacing - 2024 Slurry Seal Project, CIP No. ST0117.
FINANCIAL IMPACT:
The cost of the Annual Street Resurfacing (2024 Slurry Seal) Project were as follows:
Annual Street Resurfacing Project:
Funding Sources
General Fund $1,250,000
State Gas Tax Fund $700,000
Measure BB Sales Tax Local Streets Fund $200,000
Road Maintenance & Rehab Account (RMRA) $2,350,000
CalRecycle Grant $103,324
Total Funding $4,603,324
94
Expenditures
2024 Slurry Seal Project: $1,075,294
Construction Contract - $809,029
Change Orders - $142,765
Contract Services, Design, Salary, and Testing - $123,500 2024 Overlay Project (completed previously)
2024 Cape Seal Project (completed previously)
$2,184,575
$1,019,000
Total Expenditures $4,278,869
Estimated Project Balance
$324,455
Upon the City Council’s acceptance of the project, the remaining budget will be retained within the Annual Street Resurfacing Project for use on other 2025 resurfacing projects.
DESCRIPTION:
On April 16, 2024, the City Council awarded a construction contract in the amount of $809,029 to American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing -2024 Slurry Seal Project, CIP No. ST0117. On October 15, 2024, the City Council approved Resolution No. 117-24 that authorized an increase of the contingency amount to $185,000 from the initial contingency amount of $100,000. The increased contingency amount was for change order work to complete crack sealing and localized pavement repairs on Hacienda Drive, between Dublin Boulevard and the I-580 freeway ramps.
In addition to the change order work on Hacienda Drive, the 2024 Slurry Seal rehabilitated approximately 51 street segments in the Positano and Dublin Ranch neighborhoods, covering over 1.5 million square feet of roadway with a slurry seal preventative maintenance technique used to prolong the life of asphalt concrete surfacing. As streets begin to show wear and stress cracks, it is important to seal the cracks to keep water from getting under the roadway pavement. Slurry consists of a sand/oil mixture which seals cracks and provides a new, uniform wearing surface. Figure 1 below shows the project slurry seal streets in Positano and Dublin Ranch.
95
Figure 1. Location Map
Staff has inspected the work and determined that the project is complete and recommends that the City Council accept the project and begin the warranty period.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted. A copy of this Staff Report was provided to American Asphalt Repair & Resurfacing Co., Inc. and to the Independent Watchdog Committee of the Alameda County Transportation Commission.
ATTACHMENTS:
1) Resolution Accepting the Annual Street Resurfacing -2024 Slurry Seal Project, CIP No.
ST0117
2) CIP No. ST0117
96 Attachment 1
Reso. No. XX-25, Item X.X, Adopted 10/21/2025 Page 1 of 2 RESOLUTION NO. XX - 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING THE ANNUAL STREET RESURFACING - 2024 SLURRY SEAL PROJECT, CIP NO. ST0117
WHEREAS, on April 16, 2024, the City entered into a Construction Contract with American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing –2024 Slurry Seal Project, CIP No. ST0117; and
WHEREAS, on October 15, 2024, the City approved Resolution No. 117-24 that increased the project contingency amount to $185,000 and authorized the City Manager to approve contract change orders up to said $185,000 contingency amount; and
WHEREAS, the project resurfaced multiple street segments with a slurry seal treatment that will prolong the life of the existing pavement surface; and
WHEREAS, said improvements have been completed in accordance with plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of the City of Dublin; and
WHEREAS, as a condition of the contract, American Asphalt Repair & Resurfacing Co., Inc. is required to warranty the improvements for a period of one year following the completion of the work and maintain a maintenance bond in the amount of 10% of the final contract value.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby accept the Annual Street Resurfacing –2024 Slurry Seal Project, CIP No. ST0117 , and authorize Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager, or designee, to release the retention, if after 35 days of filing the Notice of Completion there are no subcontractor claims.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager, or designee, to release the maintenance bond at the end of the one- year warranty period.
{Signatures on the following page}
97 Reso. No. XX-25, Item X.X Adopted 10/21/2025 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 21st day of October 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
98 Annual Street Resurfacing
Overview
Project Number ST0117
Description
This project provides for the design and construction of a varietyof pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction of streets and resurfacing of bridge decks. The project also includes installation of newor upgrades of existing ADAcurbramps on roads that arereconstructed or receivean asphaltconcreteoverlay. Streets areselected for improvements based on the City’sPavement Management System tooptimizethe pavement condition in relation tothe available budget. The City owns and maintains approximately148 centerline miles of streets.
The Metropolitan Transportation Commission groups Pavement Condition Index(PCI) ratings intothe following categories:
80-100 VeryGood-Excellent, 70-79 Good, 60-69 Fair, 50-59 AtRisk, 25-49Poor, and 0-24 Failed. The City of Dublin is rated very good with a three-year moving average PCI of 79.
Capital Cost
Historical
$15.5M
FY2025 Budget
$4.6M
Total Budget (all years)
$22.6M
Project Total (todate)
$38.1M
Detailed Breakdown
Category Historical FY2025 FY2026 FY2027 FY2028 FY2029 Future Total 9400- Improvements $12,737,648 $3,653,324 $3,550,000 $3,550,000 $3,550,000 $3,550,000 $0 $30,590,972 9200- ContractServices $2,509,344 $775,000 $775,000 $775,000 $775,000 $775,000 $0 $6,384,344 9100- Salaries& Benefits $227,235 $167,500 $167,500 $167,500 $167,500 $167,500 $0 $1,064,735 9500- Miscellaneous $56,311 $7,500 $7,500 $7,500 $7,500 $7,500 $0 $93,811 Total $15,530,538 $4,603,324 $4,500,000 $4,500,000 $4,500,000 $4,500,000 $0 $38,133,862 Annual Street Resurfacing
2024-2029 Five-Year Capital Improvement Program Update | Dublin Attachment 2
99 Funding Sources
Historical
$15.5M
FY2025 Budget
$4.6M
Total Budget (all years)
$22.6M
Project Total (todate)
$38.1M
Operational Costs
FY2025 Budget
$0
Total Budget (all years)
$0
Project Total
$0
Project Timeline
● 04/1/2025
The Citywas awarded grant funding fromthe Department ofResources Recyclingand Recovery (CalRecycle)RubberizedPavementGrantProgram intheamountof $103,324 and willbeusedfor a rubberizedcapesealtreatment thatwillbeconstructed in 2026. ● 07/1/2025
Constructionofthe 2024Overlay, and 2024CapeSeal projectsare complete. Constructionbegan in May 2025for the 2025SlurrySealproject. Designiscurrentlyunderway for the 2026Street Resurfacing Detailed Breakdown
Category Historical FY2025 FY2026 FY2027 FY2028 FY2029 Future Total 2220- RoadMaint. &
Rehab Account (RMRA)
$4,263,599 $2,350,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $0 $14,613,599 1001- General Fund $467,999 $1,250,000 $2,086,900 $1,750,000 $1,850,000 $1,850,000 $0 $9,254,899 2201- State Gas Tax $5,289,941 $700,000 $413,100 $750,000 $650,000 $650,000 $0 $8,453,041 2214- Measure BBSales
Tax - Local Streets Fund
(AlamedaCTC)
$2,831,020 $200,000 $0 $0 $0 $0 $0 $3,031,020
2204- Measure B Sales
Tax - Local Streets Fund
(AlamedaCTC)
$1,784,999 $0 $0 $0 $0 $0 $0 $1,784,999
2215- Measure BBSales
Tax - Bike& Ped. Fund
(AlamedaCTC)
$304,500 $0 $0 $0 $0 $0 $0 $304,500
2205- Measure B Sales
Tax - Bike& Ped. Fund
(AlamedaCTC)
$300,000 $0 $0 $0 $0 $0 $0 $300,000
2304- Local Recycling
Programs
$160,000 $0 $0 $0 $0 $0 $0 $160,000
9997- Other $0 $103,324 $0 $0 $0 $0 $0 $103,324
2216- Measure B Grants $82,500 $0 $0 $0 $0 $0 $0 $82,500 4309- Mitigation
Contributions
$45,980 $0 $0 $0 $0 $0 $0 $45,980
Total $15,530,538 $4,603,324 $4,500,000 $4,500,000 $4,500,000 $4,500,000 $0 $38,133,862 Annual Street Resurfacing
2024-2029 Five-Year Capital Improvement Program Update | Dublin 100 project and the preliminary engineeringbegan for the 2027Street Resurfacingproject. Improvements are typically constructed eachyearbetween springand fall.
Annual Street Resurfacing
2024-2029 Five-Year Capital Improvement Program Update | Dublin 101
STAFF REPORT
CITY COUNCIL
Agenda Item 5.4
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
FY 2024-2026 Quarterly Strategic Plan Update
Prepared by: Jordan Foss, Senior Management Analyst
EXECUTIVE SUMMARY:
The City Council will receive a status update on the City’s Two-Year Strategic Plan progress report, along with key highlights from Quarter 1 of Fiscal Year 2025-26.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Every two years, the City Council adopts a Strategic Plan comprising the City’s Mission, Vision, and Values, as well as strategies and objectives which guide the City’s work for the current two-year period. To accomplish the objectives outlined in the Strategic Plan, the City Manager identifies work plan items that align with its goals and objectives. The City Council adopted the latest Two-Year Strategic Plan on April 2, 2024, covering Fiscal Years 2024-25 and 2025-26.
In 2025, the City transitioned to the newly redesigned Strategic Plan Progress Report format.
The Strategic Plan Progress report details the City Council’s five strategies and 25 objectives along with Staff’s work plan for achieving each objective. Each work plan item includes a description, anticipated fiscal years of activity, assigned department(s), and status. As progress is tracked throughout the two-year period, items are updated to reflect whether they are completed, completed/ongoing, in progress, off target, or not started.
Additionally, the City Manager may also assign new work plan tasks as needed. To ensure transparency, existing items are not removed from the progress report; instead, they remain to 102
reflect the efforts made toward each objective. Any changes to objectives or work plan items are recorded in the document’s revision history. Below are key highlights from Quarter 1 of Fiscal Year 2025-26.
Key Highlights: July 1, 2025 – September 30, 2025
Strategy 1: Economic Development, Small Business Support, and Downtown Dublin Staff collaborated with the consultant to conduct extensive outreach to inform the Marketing and Branding Strategy. This included individual interviews with City Councilmembers, focus groups with industry stakeholders and regional partners, and a community survey. The findings from this outreach will be summarized and presented in Q2.
The Economic Development Committee conducted a business visitation with the Vice President of the Ulferts Center and the Vice President of Leasing for the Hacienda Crossings Shopping Center.
Staff engaged key stakeholders, including brokers, developers, and property owners, to discuss active projects and share information on City programs and initiatives. Staff distributed a flyer promoting the Small Business Navigator Program, which included links to Hindi, Traditional Chinese, Simplified Chinese, and Spanish versions to ensure accessibility for a diverse business community.
The Business Concierge Program remained active, with the Economic Development Department responding to more than 160 requests for assistance, up 33% from the previous period.
Staff recently completed a comprehensive update to the “How to Start a Business” guide and is currently developing a user-friendly handout to explain the business entitlement process.
Staff continues to work with the developer of the Dublin Centre project regarding the Tassajara Road street improvements and associated modifications to the Eastern Dublin Transportation Impact Fee program, as was anticipated by the Dublin Center project conditions of approval.
Strategy 2: Public Safety
Dublin Police Services worked with the School District to ban e-scooters for K-8 students, updated our website with safety information for bike/e-bike safety. On August 19, 2025, the City Council approved a Side Letter to the agreement with Alameda County Fire Department (ACFD) regarding the fire station alerting system project. On September 9, 2025, the Alameda County Board of Directors approved the Side Letter, which allows ACFD to proceed to the construction phase of the project. City Staff are awaiting the ACFD submittal of building permits for the alerting system at each of the City’s three fire stations.
Staff issued a request for qualifications (RFQ) for a functional and physical condition assessment of the City of Dublin’s three fire stations. Statements of qualifications were submitted by 10 consulting firms. Staff is reviewing the qualifications.
Strategy 3: Housing Inclusivity and Affordability
Staff continues to work with the Related Companies on grant opportunities for the 300- 103
unit Amador Station Affordable Housing Project. The Developer has also submitted a building permit application for Phase A-2 of the project. Staff extended the term of their residential unit allocation from the Downtown Dublin Development Pool in accordance with the terms of the Community Benefit Agreement for the project. Staff continues to work with The Dublin Centre master developer, LandSea Homes and Sunflower Hill on the dedication of land for the Grace Pointe Affordable Housing Project.
Additionally, Staff is working with Sunflower Hill as they prepare their application for a Site Development Review Permit.
Strategy 4: Inclusive and Effective Government
Staff created 21 emergency press release drafts for a variety of potential incidents.
They were translated into Spanish, Hindi, and Simplified Chinese. Bids were received for the construction of the two Francis Ranch parks. Staff anticipates that the parks will be named upon confirmation by the City Council by the end of this calendar year.
The Finance Department began implementation of a new transparency tool from OpenGov, a local software engineering company specializing in data accessibility. The new Budget Transparency Portal will allow members of the public to access high-level summary data, view information in customizable graphical formats designed for ease of understanding, and explore detailed data by clicking on the interactive tables and charts.
Strategy 5: Long-Term Infrastructure and Sustainability Investments The Metropolitan Transportation Commission (MTC) led a kick-off meeting with City staff regarding MTC’s Public Fleet Electrification Planning Assistance Program. Construction of the 2025 Slurry Seal project on residential streets was substantially completed in July. Crack sealing and localized pavement repairs of Hacienda drive, between Dublin Boulevard and the I-580 ramps, were completed in September. Final inspection, punch list corrections, and project closeout activities remain. Staff began the Pavement Management Program update with the City’s pavement consultant. Pavement maintenance strategies and cost data review is complete.
Assessment of future pavement rehabilitation needs and potential funding scenarios is underway.
Attachment 1 is the updated Strategic Plan Progress Report.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
104
ATTACHMENTS:
1) FY 2024-2026 Strategic Plan Progress Report – Year 2, Quarter 1 105
STRATEGIC PLAN
YEAR 2, Q1 UPDATE
Fiscal Years 2024-2026
City of Dublin
california
Attachment 1
106
STRATEGIC PLAN
On April 2, 2024, the Dublin City Council adopted the FY 2024-2026 Strategic Plan, outlining the City Council’s shared vision and values for Dublin’s future. The plan includes five key strategies and 25 objectives. Additionally, the City Manager identifies work plan items that align with the Strategic Plan’s goals and objectives.
PROGRESS REPORT
This report provides a quarterly update, highlighting progress made toward the Strategic Plan’s goals and objectives.
DEPARTMENT KEY
CD Community Development
CC City Clerk
CMO City Manager's Office
ED Economic Development
FIN Finance
FIRE Fire
HR Human Resources
IT Information T echnology
PCS Parks and Community Services
POLICE Police
PW Public Works
STATUS KEY
The following key indicates each project’s status: Completed, In Progress, Ongoing, Off Target, or Not Started. Completed: The task has been fully completed.
/O Completed/Ongoing: The task has been completed, and incorporated into City operations. In Progress: Staff is actively working on the task, and it is on track to be completed on time. ■ Off Target: Staff is working on the task, but it is behind schedule and may not be completed on time.
X Not Started: Work on this item has not yet begun.
CONTENTS
Strategy 1: Economic Development, Small Business Support, and Downtown Dublin . . . . . . . 1 Strategy 2: Public Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Strategy 3: Housing Inclusivity and Affordability . . . . . . . . . . . . . . . . . . . . . 3 Strategy 4: Inclusive and Effective Government . . . . . . . . . . . . . . . . . . . . . . 4 Strategy 5: Long-T erm Infrastructure and Sustainability Investments . . . . . . . . . . . . . . 5 Revision History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 107
– 1 –
██ STRATEGY 1: ECONOMIC DEVELOPMENT, SMALL BUSINESS SUPPORT,
AND DOWNTOWN DUBLIN
OBJECTIVE 1.A: Support the implementation of the 2024 Economic Development Strategy, including pursuing growth industries.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Implement an economic development-tailored marketing and branding strategy. • • ED ii Focus existing business visitation program towards high-priority industries. • • ED /O iii Collect information regarding specific regulatory barriers to changes of use in retail spaces. • • ED, CD iv Convene meetings with brokers, developers, and major property owners to provide updates regarding City efforts and resources. • • ED /O OBJECTIVE 1.B: Work with ARA and Hines on the development of the Dublin Commons project, including associated public improvements, relocation of tenants, development agreement and appropriate incentives to effectuate physical changes to the area, as well as support for small businesses.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Update the Western Dublin Transportation Impact Fee program. • • PW, CMO, FIN ■ ii Draft Deal T erms for the Dublin Commons development agreement. • • ED iii Draft the Dublin Commons development agreement. • • ED OBJECTIVE 1.C: Continue supporting the Fallon-East Economic Development Zone and associated agreements that effectuate the construction of the Dublin Boulevard extension.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Work with Fallon East Property Owners on development agreements. • • ED, CD, PW /O ii Update the Eastern Dublin Transportation Impact Fee program. • • PW, CMO, FIN ■ iii Work with RES on the mitigation of the Dublin Boulevard extension. • • PW, CMO /O iv Work with Alameda County Transportation Commission on the Dublin Boulevard extension – Design phase. • • PW, CMO /O
v Oversee work on the Dublin Boulevard extension – Funding Plan Development with Alameda County Transportation Commission and Livermore. • • PW, CMO /O OBJECTIVE 1.D: Continue to evaluate and implement small business programs that provide financial assistance, business development, permit processing, and support services to the community.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Expand the Small Business Navigator program, and other technical support programs. • • ED ii Provide Business Concierge Services to support with the retention and growth of businesses. • • ED /O iii Prepare a Business Entitlement Process Handout to help provide clarity on the City's process. • • ED 108
– 2 –
██ STRATEGY 2: PUBLIC SAFETY
OBJECTIVE 2.A: Work with County officials on Santa Rita Jail release procedures and services to improve the safety of adjacent neighborhoods.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Work with Alameda County Sheriff's Office Administration to discuss current practices and transportation options. • • POLICE /O
ii Explore funding options from Alameda County to help mitigate concerns with inmate release procedures. • • POLICE /O
iii Install Flock Situational Awareness Cameras at Arnold Road/Horizon Parkway. • POLICE, IT OBJECTIVE 2.B: Continue to invest in public safety technology and programs that advance proactive, community policing and protect citizens and law enforcement.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Install pedestrian signage to guide Santa Rita Jail releasees to Dublin/Pleasanton BART station. • POLICE ii Develop and implement a bicycle and scooter safety and education program, including e-bikes and e-scooters, in collaboration with the Dublin Unified School District and residents. • • POLICE /O iii Install Flock Situational Awareness Cameras at designated intersections (rolling installations). • • POLICE /O OBJECTIVE 2.C: Establish a Business Watch program to collaboratively address commercial theft.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Partner with the Dublin Chamber of Commerce on the development of a Business Watch Program. • • POLICE /O
ii Develop and host a Small Business and Public Safety Fair to support local businesses. • POLICE, ED OBJECTIVE 2.D: Work with Alameda County Fire on upgrades to fire stations to improve safety and efficiency of operations.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Install new fire station alerting systems. • • FIRE, PW ii Complete facility condition assessments of Dublin fire stations. • • PW OBJECTIVE 2.E: Develop a more comprehensive security infrastructure for City facilities, including video surveillance, building access and improvements, and alarm systems.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Install citywide situational cameras at all City building facilities. • • IT ii Convert citywide electronic badging access to a single vendor. • • IT iii Implement a unified security vendor for all building alarms. • • IT, PW 109
– 3 –
██ STRATEGY 3: HOUSING INCLUSIVITY AND AFFORDABILITY
OBJECTIVE 3.A: Implement the goals, policies, and programs in the 2023-2031 Housing Element.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Prepare Zoning Ordinance Amendments that implement Housing Element programs. • • CD ii Prepare Rezoning Ordinance of properties with Planned Development Residential Zoning. • CD iii Create or amend existing housing programs to implement Housing Element programs. • • CD /O OBJECTIVE 3.B: Support efforts to produce housing affordable at all levels of income.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Implement the Dublin Centre project which includes 494 market rate units, 6 moderate income units, 105 low- and moderate-income accessory dwelling units, dedication of a 1.88- acre site for affordable housing, and contribution of $1 M to the First Time Homebuyer Loan Program.*
• • CD /O
ii Implement the Francis Ranch project which includes 555 market rate units, 18 moderate- income units, 50 low-income accessory dwelling units, dedication of a two-acre site for affordable housing, and payment of in-lieu fees.* • • CD /O iii Implement the Regional Street Senior Affordable Housing Development which includes 113 units that are affordable to very low- and low-income households.* • • CD /O iv Implement the Amador Station project which includes 300 units that will be affordable to extremely low-, low- and moderate-income households and built in four phases. • • CD v Work with Alameda County to secure Transit Center Site D-1 at no cost for a future affordable housing development with approximately 99-units. • • CD OBJECTIVE 3.C: Support programs that facilitate homeownership such as the First-Time Home Buyer Loan Program.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Complete Amendments to the First-Time Home Buyer Loan program to increase use of program and ensure compatibility with other loan programs. • CD OBJECTIVE 3.D: Support development of housing types to support essential workers, younger buyers, and seniors.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Implement the Dublin Centre entry level townhomes project.* • • CD /O ii Implement and assist Eden Housing with the Regional Street Senior Affordable Housing project permits, grants, and financing.* • • CD /O
iii Implement and assist the Related Companies with their Amador Station Affordable Housing project permit, grants, and financing. • • CD
iv Work with Grace Point at Dublin Centre on entitlements and financing. • • CD v Work with Francis Ranch to implement their Affordable Housing Agreement. • • CD vi Work with Alameda County to secure the Transit Center site D-1 for affordable housing. • • CD OBJECTIVE 3.E: Support efforts to address housing for special needs communities.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Work with Grace Point at Dublin Centre on entitlements and financing. • • CD ii Work with Francis Ranch to implement their Affordable Housing Agreement. • • CD * Under construction
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██ STRATEGY 4: INCLUSIVE AND EFFECTIVE GOVERNMENT
OBJECTIVE 4.A: Set reserves aside for major infrastructure investments which are key to the City’s economic future.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Continue to build the Dublin Boulevard extension Advance Reserve. • • FIN /O ii Continue funding the Downtown Reserve. • • FIN /O
iii Continue to build the Village Parkway Pavement Reconstruction Reserve. • • FIN /O OBJECTIVE 4.B: Develop policies and procedures to address transition to District-based elected officials.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Transition to District-based election for the November 2024 election. • • CC ii Include the topic “city governance with district representation” at the City Council T eam-building Workshop to receive feedback for the drafting of policies and procedures. • • CMO OBJECTIVE 4.C: Implement DEI Action Plan and continue to use a diversity, equity, and inclusion lens in organizational development and programming.
Work Plan
Fiscal Years
Department(s) Status24/25 25/26
i Implement adaptive swimming lessons and recreation swimming opportunities at The Wave. • • PCS ii Install communication boards at The Wave and other facilities to provide access and raise public awareness about special education. • • PCS
iii Provide Human Services Grants to community benefit organizations in the Tri-Valley. • • PCS /O iv Continue efforts in hiring practices and training that promotes inclusion, connection, belonging, and safety for staff and prospective employees. • • HR /O OBJECTIVE 4.D: Conduct ongoing outreach and garner feedback on services and programs to meet the community’s needs.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Manage the Francis Ranch Development Neighborhood Parks projects. • • PCS ii Undertake the Eastern Dublin Wireless T elecommunication Facility project. • • CMO /O iii Evaluate the feasibility of a program to recognize cultural celebrations in the community. • • CMO, PCS /O OBJECTIVE 4.E: Evaluate ways to increase transparency in finance, policing, and development and infrastructure projects.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Develop and host a Small Business and Public Safety Fair. • • POLICE, ED ii Implement online transparency tool for capital projects. • • PW, FIN /O iii Implement a new weekly community newsletter. • • CMO /O OBJECTIVE 4.F: Continue proactive evaluation of policies and procedures and ensure cybersecurity infrastructure and practices are sufficient to protect the City’s assets.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Develop IT training curriculum for new, ongoing, and executive staff. • • IT ii Review existing technology policies and procedures as they relate to digital acceptable use, remote access, and city-owned vs. personal device usage of City networks and systems. • • IT iii Continue to execute quarterly penetration testing with the City's cyber insurance contractor. • • IT /O 111
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██ STRATEGY 5: LONG-TERM INFRASTRUCTURE AND SUSTAINABILITY
INVESTMENTS
OBJECTIVE 5.A: Continue to explore funding mechanisms for capital and ongoing maintenance needs.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Identify and pursue grant funding opportunities for capital and maintenance projects. • • CMO, PW /O ii Execute contributions from the General Fund to the Internal Services Funds for facility replacements in both FY 2024-25 & FY 2025-26 budgets. • • FIN iii Manage ongoing Pavement Management Reserve funding designations. • • FIN /O OBJECTIVE 5.B: Focus on major street improvements to assist in improving safety and traffic movement, including Village Parkway, Tassajara Road, and the Dublin Boulevard extension.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Carry out Citywide Signal Communications upgrade. • • PW ii Work with Alameda County Transportation Commission on the Dublin Boulevard extension – Design phase. • • PW, CMO /O
iii Oversee work on the Dublin Boulevard extension – Funding Plan Development with Alameda County Transportation Commission and Livermore. • • PW, CMO /O iv Manage Tassajara Road Improvements – North Dublin Ranch Drive to Quarry Lane School. • • PW v Execute design phase for Tassajara Road Realignment and Widening – Fallon Road to North City Limit – Design. • • PW
vi Continue work on Village Parkway Reconstruction – Design phase. • • PW OBJECTIVE 5.C: Continue to make progress on the Climate Action Plan and sustainable operations.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Launch Dublin Climate Challenge Online Community Engagement platform. • • PW /O ii Adopt the Low Carbon Concrete Building Code. • CD, PW iii Develop Building Electrification Plan. • • PW
iv Develop Electric Vehicle Infrastructure Plan. • • PW v Oversee and continue Citywide Energy Efficiency and Infrastructure projects. • • PW /O vi Manage the maintenance of the Green Stormwater Infrastructure – Iron Horse Trail, South of Amador Valley Boulevard. • • PW
vii Manage the implementation of Green Stormwater Infrastructure – Citywide Trash Capture Devices. • • PW
viii Develop a Fleet Electrification Plan through the Metropolitan Transportation Commission’s Public Fleet Electrification Planning Assistance Program. • • PW OBJECTIVE 5.D: Evaluate options for a sustainable pavement management program.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Complete First Cape Seal Street Resurfacing. • • PW ii Undertake the 2024 Annual Street Resurfacing project. • • PW iii Undertake the 2025 Annual Street Resurfacing project. • • PW iv Update the Pavement Management program. • • PW
OBJECTIVE 5.E: Evaluate use of General Fund reserves to address asset replacement needs.
Work Plan Fiscal Years Department(s) Status24/25 25/26
i Continue to evaluate Pavement Management Reserve funding designations. • • FIN /O 112
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██ REVISION HISTORY
March 2025
• Added Department Key
• Added Off Target category to Status Key
• Added Revision History page
June 2025
• Updated document title to “Year 1 Update”
• Added item 5. C viii
August 2025
• Added Completed/Ongoing category to the status key
October 2025
• Change Objective 1.B: i to Off Target
• Change Objective 1.C: ii to Off Target
• Change Objective 2.B: ii to Completed/Ongoing
• Change Objective 2.D: ii to In Progress
• Change Objective 5.B: iv to In Progress
• Change Objective 5.B: vi to In Progress
• Change Objective 5.C: vi to In Progress
• Change Objective 5.D: iv to In Progress
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114
STAFF REPORT
CITY COUNCIL
Agenda Item 5.5
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Update of Procedures for Accounts Payable Check Signing Prepared by: Chris Rhoades, Financial Analyst
EXECUTIVE SUMMARY:
The City Council will consider updating the City’s check-signing procedures to raise the threshold for a required countersignature on accounts payable checks from $1,000 to $5,000.
Established in 2009, the current limit no longer reflects present-day financial practices or transaction volumes. The proposed change will improve efficiency while maintaining sound internal controls.
STAFF RECOMMENDATION:
Adopt the Resolution Amending the Listing of City Officials and the Procedures for the Processing of Payments Requiring a Signature.
FINANCIAL IMPACT:
There is no direct financial impact. The proposed change will reduce Staff time required to administer accounts payable processing.
DESCRIPTION:
Background
Within the California Government Code, there are two primary sections that govern how the City may issue payments.
1. California Government Code Sections 5500–5506 (Uniform Facsimile Signatures of Public Officials Act)
Established under Title 1 (General), Division 6 (Public Bonds and Obligations), Chapter 6, this Act authorizes City officials to use electronic or facsimile signatures on instruments of payment. This provision enables the secure electronic application of authorized signatures on checks and other negotiable instruments, streamlining payment processing while maintaining legal validity.
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2. California Government Code Section 37203
This section directs cities to establish, by resolution, the method by which warrants and checks are drawn. The statute does not prescribe any specific restrictions on the method used, nor does it establish any dollar thresholds for requiring multiple signatures. Instead, it grants each City Council the authority to determine its own procedures for payment authorization consistent with sound fiscal practices.
On March 15, 1982 through Resolution No. 14-82, the City Council adopted its first check- signing procedures. Since then, Resolution Nos. 4-88, 136-86, 14-82, 91-99, and 101-09 refined these procedures to reflect evolving administrative practices, accounting systems, and financial management standards.
The City Council is now being asked to revise the City’s check-signing procedures to raise the threshold requiring a second manual signature (countersignature) on accounts payable checks from $1,000 to $5,000. The $1,000 threshold was established through Resolution No. 101-09 (Attachment 2).
Current Procedures
In 2009, the City authorized electronic application of the Mayor’s signature for accounts payable checks and required manual countersignatures only for checks exceeding $1,000.
Prior to that, all checks required a manual Mayor’s signature plus countersignatures from the City Treasurer, Deputy Treasurer, or City Clerk. At that time, approximately 62% of checks were under $1,000 and required only one signature.
In Fiscal Year 2024-25, Staff processed 3,215 checks, of which 38% (1,222) were for $1,000 or less, with the rest (62%) requiring a countersignature. This represents a reversal of the 2009 proportions. To restore the intended balance between efficiency and internal control, Staff recommends raising the countersignature threshold to $5,000. This adjustment would reduce the proportion of checks requiring a second signature to approximately 33%, aligning the procedure with its original purpose and current financial activity.
Internal Controls
Neither the Government Finance Officers Association (GFOA) nor the California Society of Municipal Finance Officers (CSMFO) specifies a dollar threshold for multiple signatures. Both organizations emphasize strong internal controls and segregation of duties.
The City’s current authorization procedures include multiple layers of review:
Invoice Entry: Administrative staff from each Department input information into the financial system.
Departmental Approvals: Department Heads and/or Assistant Department Heads provide the first level of approval.
Finance Approvals: A Finance Technician provides the second level of approval, and the Accounting Manager or Financial Analyst provides the third level of approval. Check Signing: The Finance Director reviews all checks and manually signs checks 116
over $1,000 with a countersignature.
Additional safeguards include:
Uploading a Positive Pay file for each check run to the City’s bank. Storing check images in the City’s financial system.
Maintaining a monthly Warrant Register, presented to the City Council.
These controls ensure transparency, accountability, and compliance with sound financial practices.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Amending the Listing of City Officials and the Procedures for the Processing of Payments Requiring a Signature
2) Resolution No. 101-09 Rescinding Resolution No. 91-99 and Adopting a Listing of City Officials and Procedures for the Processing of Payments Requiring a Signature 117
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 2 RESOLUTION NO. XX – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE LISTING OF CITY OFFCIALS AND THE PROCEDURES FOR THE
PROCESSING OF PAYMENTS REQUIRING A SIGNATURE
WHEREAS, on May 18, 1999 , the City Council adopted Resolution No. 91 -99 which identified the signature process to be used for City payments, allowing a facsimile of the Mayor’s signature to be stamped on Accounts Payable checks and counter signed with a manual signature by the City Treasurer; and
WHEREAS, on July 7, 2009 , the City Council adopted Resolution No. 101 -09 which updated the signature process to be used for City payments allowing the Mayor’s signature to be printed directly onto checks, providing that all payments in the amount of $1,000 or more, have one manual countersignature from the City Treasurer, Deputy City Treasurer, or City Clerk; and
WHEREAS, the quantity of accounts payable checks issued by the City and the average amount of those checks ha ve increased since the last time the procedures for processing payments was amended; and
WHEREAS, the City seeks to make optimal use of Staff time and res ources spent on processing payments, while still maintaining adequate internal controls.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin amends the listing of City Officials and the procedures for the processing of payments requiring a signature.
BE IT FURTHER RESOLVED, that the City Council does hereby adopt the following procedures for authorizing signatures on instruments of payment which require such signatures:
Section 1. Facsimile Signatures on Instruments of Payment Except as provided for in Section 2 below, all instruments of payment as defined in Government Code Section 5500 (b) issued by the City of Dublin and requiring a signature, may be signed by the electronic facsimile signature of the Mayor. Provided that on any such payments in the amount of $5,000 or more there shall also be appended one manual signature from the: City Treasurer, Deputy City Treasurer, or City Clerk.
Section 2. Signature on Payroll Checks
All payroll checks drawn upon a City of Dub lin account shall be signed by electronic facsimile signature of the City Manager or one manual signature from the City Treasurer, Deputy Treasurer, or City Clerk.
Section 3. State Certification Facsimile Signature
In accordance with the requirements of Section 5501 of the Government Code a manual signature of the official signature shall be filed with the Secretary of State.
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Reso. No. XX-25, Item X.X, Adopted 10/21/2025 Page 2 of 2 Section 4. Implementation Of Procedures Necessary For Internal Control The facsimile signature shall be used for those instruments of payment identified in this resolution.
The City Treasurer shall prepare and implement written procedures which provide internal control and to the extent possible a segregation of duties. Records shall be maintained identifying checks issued with the facsimile signature, including the date of issuance, amount of payment, payee, and the check number.
PASSED, APPROVED AND ADOPTED this 21st day of October 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
119
RESOLUTION NO. 101-09
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
********
RESCINDING RESOLUTION NO. 91-99
AND ADOPTING A LISTING OF CITY OFFICIALS AND PROCEDURES
FOR THE PROCESSING OF PAYMENTS REQUIRING A SIGNATURE
WHEREAS, on May 18, 1999 the City Council adopted Resolution No. 91-99 which identified the signature process to be used for City payments; and WHEREAS, the California Government Code in: Title 1 (General) - Division 6 (Public Bonds and Obligations) - Chapter 6 (Uniform Facsimile Signatures of Public Officials Act), establishes the process for using other than an original signature for City issued instruments of payment; and WHEREAS, with the implementation of a new computer financial system it is appropriate to consider amendments to the procedures currently used; and WHEREAS, the new finance computer system contains features that utilize the finance system security to apply signatures on payments; and
WHEREAS, the changes in the process can be accommodated while still maintaining adequate internal controls.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby rescind Resolution No. 91-99 in its entirety.
BE IT FURTHER RESOLVED that the City Council does hereby adopt the following procedures for authorization signatures on instruments of payment which require such signatures:
Section 1. Facsimile Signatures on Instruments of Payment Except as provided for in Section 2 below, all instruments of payment as defined in Government Code Section 5500 (b) issued by the City of Dublin and requiring a signature, may be signed by the electronic facsimile signature of the Mayor. Provided that on any such payments in the amount of $1,000 or more there shall also be appended one manual signature from the: City Treasurer, Deputy City Treasurer, or City Clerk.
Section 2. Signature on Payroll Checks
All payroll checks drawn upon a City of Dublin account shall be signed by electronic facsimile signature of the City Manager or one manual signature from the City Treasurer, Deputy Treasurer, or City Clerk.
Section 3. State Certification Facsimile Signature
In accordance with the requirements of Section 5501 of the Government Code a manual signature of the official signature shall be filed with the Secretary of State.
Attachment 2
120
121
STAFF REPORT
CITY COUNCIL
Agenda Item 5.6
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Payment Issuance Report and Electronic Funds Transfer
Prepared by: Gloria Tai, Senior Finance Technician
EXECUTIVE SUMMARY:
The City Council will receive a listing of payments issued from September 1, 2025 – September 30, 2025, totaling $6,063,145.18.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
Summary of Payments Issued
Report Period: September 1, 2025 – September 30, 2025
Total Number of Payments: 296
Total Amount of Payments: $6,063,145.18
DESCRIPTION:
The Payment Issuance Report (Attachment 1) provides a listing of all payments for the period beginning September 1, 2025 through September 30, 2025. This report is provided in accordance with the City Payments Policy adopted November 15, 2011 by Resolution No.189-
11. The listing of payments has been reviewed in accordance with the policies for processing payments and expenditures.
The City’s practice of reporting payments to the City Council after the payments have been made is in compliance with California Government Code Sections 37208 (b) and (c), which allow for an agency to make payments without first being audited by the legislative body, as long as such payments are: 1) conforming to a budget approved by ordinance or resolution of the legislative body; and 2) presented to the legislative body for ratification and approval in the form of an audited comprehensive annual financial report.
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STRATEGIC PLAN INITIATIVE:
None
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Payment Issuance Report for September 2025
123
Date Issued
9/2/2025
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ACCOPSA -ALAMEDA COUNTY CHIEFS OF POLICE MEMBERSHIP DUES FY2025-2026 750.00 ACTIVE NETWORKS, LLC ACTIVENET TECHNICAL SERVICES 1,400.00 City of Dublin
Payment Issuance Report
Print Date: 10/6/2025
Payments Dated 9/1/2025 through 9/30/2025
Payee Description Amount
AKSHAY ARORA ARORA TENNIS & FITNESS ACADEMY REC CLASS INSTRUCTOR 918.40 AT&T - CALNET 3 SERVICE TO FS2-3 07/26/2025 354.92
AT&T - CALNET 3 SERVICE TO SHANNON FAX 07/27/2025 31.58 AMOBIUS GROUP INC. DPS - ONLINE SCHEDULING SOFTWARE AUG 2025-2026 900.00 AT&T - CALNET 3 SERVICE TO PSC 08/01/2025 121.65
ALL CITY MANAGEMENT SVCS INC CROSSING GUARD SERVICES - AUG 2025 9,261.00 BAY ALARM COMPANY ALARM SERVICES HERITAGE SERVICE CALL - AUG 2025 252.12 BAY AREA AIR QUALITY MGMT DIST PSC GENERATOR ANNUAL PERMIT RENEW 2025-2026 630.00 AT&T - CALNET 3 CLARK AVE 07/27/2025 31.58
AT&T - CALNET 3 SERVICE TO HERITAGE CTR BK UP 08/06/2025 66.09 AT&T - CALNET 3 SERVICE TO FS16 07/27/2025 61.61
AT&T - CALNET 3 SERVICE TO CIVIC 07/27/2025 31.58
CARBONIC SERVICE POOL CHEMICAL FOR PH BALANCE 2,645.80
BIG O'TIRES #7 POLICE VEHICLE MAINTENANCE & REPAIRS 208.47 COMCAST COMCAST TV - AV TV30 ROOM AUG-SEP 2025 124.73
CONVERGEONE, INC. AUDIO AND CONTROL PROCESSORS - ALL FACILITIES 24,830.83 CHANDLER ASSET MANAGEMENT INVESTMENT CONSULTING SERVICES - JUL 2025 14,874.52 CINTAS CORPORATION NO.2 NEW FIRST AID KIT FOR DPS EVIDENCE AREA 174.11 CDW GOVERNMENT INC PWK - CDW CORP YARD ADDITIONAL AV EQUIPMENT 8,300.41 ELD EXPERTS LLC VERKADA-NFC LICENSES FOR MOBILE DOOR ACCESS 2,000.00 FBD VANGUARD CONSTRUCTION SAFE ROUTES TO SCHOOL CONSTRUCTION APR 2025 186,458.36 COSTAR REALTY INFORMATION INC. ED - COSTAR REALTY SOFTWARE 9,848.16 DC ELECTRIC GROUP INC. CIVIC TO WAVE FIBER OPTIC TEST 654.00 CONVERGEONE, INC. PW AND CAUCUS CONFERENCE AV EQUIPMENT 33,922.81 JUDICIAL COUNCIL OF CALIFORNIA PARKING FOR SPLATTER FESTIVAL 200.00 IAN CHIN PHOTOGRAPHY SERVICES - WALLIS RANCH PARK OPENING 700.00 JAY THOMPSON DEVELOPER DEPOSIT (DV0308) BALANCE REFUND 933.15 FRANCHISE TAX BOARD EMPLOYEE INCOME TAX EARNINGS WITHHOLDING 965.11 GLOBAL MUSIC RIGHTS, LLC PCS MUSIC LICENSE JUL 2025-JUN 2026 892.50 KIDZ LOVE SOCCER REC CLASS INSTRUCTOR 4,226.40
LANLOGIC INC. NETWORK ENGINEERING SERVICES JUL 2025 201.00 LANLOGIC INC. CISCO DNS WEB PROTECTION JUL 2025 1,050.00 LANLOGIC INC. CISCO DNS WEB PROTECTION AUG 2025 1,050.00 LANLOGIC INC. PD ACCESS POINT REPLACEMENT-INSTALLATION LABOR 7,945.00 ON THE VINE CATERING 20TH ANNIVERSARY OF THE DUBLIN SENIOR CENTER CATERING 3,496.69 PG&E SERVICE TO SHANNON CENTER 07/28/2025 26.28
MINUTEMAN PRESS ED - 500 BUSINESS LICENSE POSTCARDS 487.56 O'GRADY PAVING INC. 2024 OVERLAY & PERSIMMON DR. PATH CONSTR RETENTION RELEASE 99,173.50 MINUTEMAN PRESS POSTCARDS FOR PW MAINTENANCE DIV - 589 GOT WILD LIFE? 790.85 PG&E PASSATEMPO PARK 07/23/2025 86.70
LOUISE VAN VEENENDAAL SPLATTER PERFORMER 8,000.00
PG&E SEAN DIAMOND PARK 07/27/2025 200.13
PG&E SHANNON COMMUNITY CENTER 07/29/2025 98.66
PG&E SCHAEFER RANCH PARK 07/28/2025 493.84
PG&E CITY HALL 07/30/2025 3,036.95
PG&E MAINTENANCE CORP YARD 07/29/2025 24.64
PG&E FIRE STATION 16 07/10/2025 565.82
PG&E LIBRARY 07/29/2025 128.11
PG&E DUBLIN SPORTS GROUNDS 07/29/2025 882.97
PG&E TC1 SERVICE TO 6795 DOUGHERTY 07/31/2025 223.13
PG&E POSITANO HILLS PARK 07/29/2025 186.01
PG&E HERITAGE MUSEUMS 07/28/2025 3,949.11
PRIME TIME ENTERTAINMENT SUMMER CONCERT SERIES SOUND RENTAL 6,600.00 PLANT CONSTRUCTION COMPANY, L.P. EXTERIOR IMPROVEMENT PDB DESIGN AGREEMENT JUL 2025 230,994.98 PLANT CONSTRUCTION COMPANY, L.P. EXTERIOR IMPROVEMENT PDB DESIGN AGREEMENT MAY-JUN 2025 140,806.71 PG&E DOUGHERTY LMD 1986-1 280.84
PHOENIX GROUP INFO SYS. PARKING CITATIONS COLLECTED - JUL 2025 225.00 SAFECHECKS CHECK STOCK 72000-73999 748.40
SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 PLOTTER PRINTER SERVICE CALL ON 8/7/25 415.23 PRISCILLA A BARTON REC CLASS INSTRUCTOR 180.00
SMART WAVE TECHNOLOGIES, LLC SMARTWAVE SUPPORT ANNUAL RENEWAL DOWNTOWN WI-FI 14,651.00 SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 USAGE CHARGE FOR 7/16-8/15/2025 1,747.48 SHIR MARTIAL ARTS, LLC REC CLASS INSTRUCTOR 557.20
SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 FREIGHT ON TONER 15.00 SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 SHAMROCK MONTHLY HARDWARE LEASE 07/30-8/30/25 1,876.18 RETIREE MEDICAL RETIREE MEDICAL 4,314.30
TRB AND ASSOCIATES, INC. PLAN REVIEW & INSPECTION SERVICES - JUL 2025 25,144.00 TREASURER ALAMEDA COUNTY PARKING CITATIONS COLLECTED - JUL 2025 680.00 THE SOURCING GROUP, LLC CHAMPIONSHIP SHIRTS FOR MEN'S BASKETBALL- SUMMER 551.41 THE SOURCING GROUP, LLC CHAMPIONSHIP SHIRTS FOR ADULT SOFTBALL- SUMMER 1,241.12 SWINERTON MANAGEMENT AND CONSULTING CAMP PARK SIGN CM JUL 2025 6,612.00 THE SOURCING GROUP, LLC YOUTH ADVISORY COMMITTEE 2025-2026 SHIRTS 709.01 Attachment 1
124
City of Dublin
Payment Issuance Report
Print Date: 10/6/2025
Payments Dated 9/1/2025 through 9/30/2025
9/2/2025
9/2/2025
9/2/2025
9/2/2025
9/2/2025
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9/4/2025
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VICTOR FOX EXPENSE REIMBURSEMENT 286.66
VSS INTERNATIONAL, INC. RESURFACING 2024 CAPE SEAL RETENTION RELEASE 41,249.44 VALERIE DEAM MC GRATH IRISH DANCERS REC CLASS INSTRUCTOR 748.80 TRUMARK HOMES DEVELOPER DEPOSIT (DV0284) IMPACT FEE REFUND 186.00 UNIVAR SOLUTIONS SODIUM HYPOCHLORITE POOL CHEMICAL 4,921.56 COLLEEN TRIBBY CONFERENCE REIMBURSEMENT 40.62
Payments Issued 9/2/2025 Total: 926,769.16
WEE HOOP, INC. REC CLASS INSTRUCTOR 2,160.00
4IMPRINT INC COMMUNITY PROMOTION SUPPLIES 254.07
ADVANCED INTEGRATED PEST MANAGEMENT PEST MANAGEMENT JUL 2025 6,428.80 Payments Issued 9/4/2025 Total: 2,401.48
DEBBIE BELL CONFERENCE REIMBURSEMENT 391.11
LAURIE SUCGANG TRAVEL REIMBURSEMENT 1,969.75
ALAMEDA CO SHERIFF'S OFFICE DPS BUSINESS CARDS 115.92
ADVANCED INTEGRATED PEST MANAGEMENT PEST MANAGEMENT AUG 2025 6,428.80 AKSHAY ARORA ARORA TENNIS & FITNESS ACADEMY REC CLASS INSTRUCTOR 210.00 ALAMEDA COUNTY ENVIRONMENTAL HEALTH ALCO HMBP PERMIT - FIRE STATION #18 852.00 ALAMEDA COUNTY ENVIRONMENTAL HEALTH ALCO HMBP PERMIT - CIVIC CENTER 3,018.00 ALAMEDA CO SHERIFF'S OFFICE E-SCOOTER/E-BIKE BROCHEURE 145.60 BIG O'TIRES #7 POLICE VEHICLE MAINTENANCE & REPAIRS 2,516.63 AMY L. JONES REC CLASS INSTRUCTOR 309.60
AMY'S ENGRAVED SIGNS & AWARDS CDD NAME PLATES 31.86
ALAMEDA COUNTY ENVIRONMENTAL HEALTH ALCO HMBP PERMIT - FIRE STATION #17 852.00 AMADOR VALLEY INDUSTRIES LLC TRASH SERVICES - CAMP PARKS AUG 2025 38,089.46 BLUETOAD, INC. 2025 PCS FALL/WINTER ACTIVITY GUIDE 556.59 BRINKS, INC. ARMORED CAR SERVICE SEP 2025 373.69
BLAISDELL'S BUSINESS PRODUCTS OFFICE SUPPLIES JUL 2025 401.34 BLAISDELL'S BUSINESS PRODUCTS OFFICE SUPPLIES AUG 2025 1,337.34 CASTRO VALLEY PERFORMING ARTS REC CLASS INSTRUCTOR 1,255.80 CHANDLER ASSET MANAGEMENT INVESTMENT CONSULTING SERVICES - AUG 2025 14,938.02 CALEHS ATTN: JOE MOULTON INSPECTION CIVIC CENTER GENERATOR AUG 2025 600.00 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 6,426.00 BROOKFIELD BAY AREA HOLDINGS DEVELOPER DEPOSIT (DV0244) BALANCE REFUND 570.98 CAL PERS HEALTH PREMIUM HEALTH INSURANCE PREMIUM - SEP 2025 202,591.33 CHRISTINE PETIT REC CLASS INSTRUCTOR 804.00
ENTERPRISE RENT A CAR EAN SERVICES, LLC RENTAL CARS FOR DPS SIU - JUL 2025 2,598.47 ERIC W LENTZ DEVELOPER DEPOSIT (DV0436) BALANCE REFUND 5,370.50 DREAM RIDE ELEVATOR ELEVATOR MAINTENANCE AUG 2025 564.00 EVERYTHING GROWS INTERIOR LANDSCAPING INTERIOR PLANT CARE & MAINT. - SEP 2025 250.36 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE & REPAIRS 3,829.60 LANLOGIC INC. CISCO DNS WEB PROTECTION SEPT 2025 1,050.00 LEHR AUTO EMERGENCY EQUIPMENT FOR DPS VEHICLE D12 25,877.75 INTERACTIVE DATA, LLC DPS - SOCIAL MEDIA SEARCH AUG 2025 290.00 JOHN GARDENIER, JR. SPLATTER ENTERTAINMENT 1,000.00
INTEGRA PLANNING & LANDSCAPE ARCHITECTURE LANDSCAPE PLAN CHECK & INSPECTIONS JUL 2025 2,632.50 MARILYN JOY MARCUM PCS RENTAL SECURITY DEPOSIT REFUND 750.00 MCE CORPORATION MAINTENANCE SERVICES JUL 2025 845,675.27 LIVERMORE-PLEASANTON UMPIRES ASSOCIATION ADULT SOFTBALL OFFICIATING SERVICES AUG 2025 1,750.00 LEHR AUTO EMERGENCY EQUIPMENT FOR DPS VEHICLE D04 25,877.75 LIVERMORE AUTO GROUP POLICE VEHICLE MAINTENANCE & REPAIRS 5,538.56 MICHAEL BAKER INT'L, INC. AFFORDABLE HOUSING PROGRAM MONITORING ASSIST JUL 2025 582.50 NANOGAN SCIENCE & SERVICES, LLC REC CLASS INSTRUCTOR 16,170.00 PG&E SANTA RITA LMD 1997-1 08/10/2025 95.37
PG&E FIRE STATION 17 08/04/2025 3,214.75
PG&E FALLON SPORTS PARK 08/04/2025 7,614.06
PG&E MAPE MEMORIAL PARK 07/28/2025 55.02
RURAL PIG MANAGEMENT, INC. FERAL PIG TRAPPING 2025 10,000.00 SELECT IMAGING INSIDE DUBLIN - COMMUNITY PROMOTION SUPPLIES 1,305.48 PROJECT DEVELOPMENT & FINANCE SOLUTIONS, LLC SPECIAL DEVELOPMENT AND REDEVELOPMENT CONSULTING SERVICES JUL-AUG 2025 2,707.50 REDWOOD TOXICOLOGY LAB. INC. TOXICOLOGY SERVICES - AUG 2025 274.00 PG&E TRAFFIC SIGNALS 08/07/2025 1,196.96
PG&E THE WAVE 08/04/2025 33,744.12
SPECIAL EVENTS TENTING FOR SUMMER CONCERT SERIES 8,579.00 SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 TONER FOR PRINTER SHA70703 FREIGHT FEE 15.00 SIMPLER SYSTEMS, INC SIMPLER SOFTWARE LICENSING SUPPORT SEP 2025 1,650.00 SELECT IMAGING COMMUNITY PROMOTION SUPPLIES - INSIDE DUBLIN 335.35 TOWNSEND PUBLIC AFFAIRS, INC GRANT STRATEGY AND WRITING SERVICES SEP 2025 5,000.00 TREASURER ALAMEDA COUNTY RETURN ASSET SEIZURE FUND-CASE: D22-00034 294.00 T-MOBILE USA, INC. PIO & PW CELL PHONE THROUGH 8/20/25 604.59 T-MOBILE USA, INC. CELL PHONE SERVICE THROUGH 8/20/25 634.64 U.S. BANK ANNUAL CFD SPECIAL TAX ADMINISTRATION - DUBLIN CROSSING 4,100.00 TREASURER ALAMEDA COUNTY GENERAL SERVICES AGENCY FUEL JUL 2025 24,136.02 TRI-VALLEY JANITORIAL INC. JANITORIAL SUPPLIES JUL 2025 6,459.36 125
City of Dublin
Payment Issuance Report
Print Date: 10/6/2025
Payments Dated 9/1/2025 through 9/30/2025
9/8/2025
9/8/2025
9/8/2025
9/8/2025
9/8/2025
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9/10/2025
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U.S. BANK CORPORATE PMT SYSTEM PURCHASE CARD STATEMENT AUG 2025 60,481.28 UNIVAR SOLUTIONS SODIUM HYPOCHLORITE POOL CHEMICAL 5,997.95 WFG NATIONAL TITLE INSURANCE COMPANY LITIGATION GUARANTEE TITLE REPORT 830.00 WEE HOOP, INC. REC CLASS INSTRUCTOR 1,944.00
UNIVERSAL BUILDING SERVICES & SUPPLY CO. CIVIC CARPET INK SPILL CLEANUP AUG 2025 295.00 UNIVERSAL BUILDING SERVICES & SUPPLY CO. CIVIC CHAIRS UPHOLSTERY CLEANING - AUG 2025 210.00 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING: PE 9/5/25 79,941.45 DSRSD DEPOSIT FOR TEMP CONSTRUCTION METER AT FOREST PARK 2,000.00 Payments Issued 9/10/2025 Total: 2,000.00
Payments Issued 9/8/2025 Total: 1,410,688.54
I C M A 401 PLAN DEFERRED COMP 401: PE 09/05/2025 1,480.09 I C M A 457 PLAN DEFERRED COMP 457: PE 9/5/25 33,401.52 EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING: PE 9/5/25 24,594.53 HEALTHEQUITY, INC. HEALTHEQUITY: PE 09/05/2025 5,080.68 Payments Issued 9/11/2025 Total: 79,941.45
4IMPRINT INC COMMUNITY PROMOTION/EVENTS SUPPLIES 406.24 4LEAF INC. BUILDING INSPECTION AND PLAN REVIEW - AUG 2025 94,308.00 Payments Issued 9/12/2025 Total: 82,875.83
UNUM LIFE INS CO OF AMERICA LIFE AND AD&D PREMIUM - AUGUST 2025 13,309.14 US BANK - PARS PARS: PE 09/05/2025 5,009.87
A4 PROMOTIONS & INCENTIVES SPLATTER SIGNAGE AND POSTERS 2,185.87 A4 PROMOTIONS & INCENTIVES WALLIS RANCH GRAND OPENING BANNERS AND POSTERS 642.20 ALAMEDA CO SHERIFF'S OFFICE LATENT FINGERPRINT SERVICES - JUN 2024 999.84 ALAMEDA CO SHERIFF'S OFFICE LATENT FINGERPRINT SERVICES - AUG 2025 115.37 ADVANTAGE MAILING LLC PRINTING SVCS FOR CITY & RECREATION THRU JUN 2026 25,028.71 ADVANCED MOBILITY GROUP TRAFFIC SIGNAL SYSTEM SUPPORT MAY 2025 4,455.00 AT&T - CALNET 3 SERVICE TO 800 08/12/2025 0.01
AT&T - CALNET 3 SERVICE TO SHANNON 08/12/2025 268.70
ARCO/MURRAY CASH BOND RELEASE - BLDG-006098-2025 13,582.40 AT&T - CALNET 3 SERVICE TO WAVE 08/12/2025 120.29
ALL CITY MANAGEMENT SVCS INC CROSSING GUARD SERVICES - AUG 2025 23,050.63 ANTHONY A GOMEZ DON BIDDLE SCHOLARSHIP RECIPIENT 1,000.00 AT&T - CALNET 3 SERVICE TO CY FAX 08/14/2025 31.24
AT&T - CALNET 3 SERVICE TO PSC FIRE ALARM 08/14/2025 60.93 AT&T - CALNET 3 SERVICE TO LIBRARY 911 08/14/2025 31.24 AT&T - CALNET 3 SERVICE TO CY 08/14/2025 60.93
AT&T - CALNET 3 SERVICE TO SR ALARM 8/12/2025 213.37
AT&T - CALNET 3 SERVICE TO CIVIC 08/12/2025 65.24
AT&T - CALNET 3 HERITAGE 9391018979 08/14/2025 31.24
AT&T - CALNET 3 SHANNON CENTER ALARM 93910633 08/12/2025 31.24 AT&T - CALNET 3 SERVICE TO CY 08/14/2025 236.24
AT&T - CALNET 3 SERVICE TO ELEVATOR 08/14/2025 90.61
AT&T - CALNET 3 SERVICE TO FSP FAX 08/14/2025 60.93
AT&T - CALNET 3 SERVICE TO FS18 08/14/2025 90.61
BAY ALARM COMPANY ALARM SERVICES HERITAGE OCT 2025 1,031.49 BAY ALARM COMPANY ALARM SERVICES SENIOR OCT 2025 576.30 BAY ALARM COMPANY ALARM SERVICES FS16 OCT 2025 138.00
BAY ALARM COMPANY ALARM SERVICES HERITAGE AUG 2025 426.16 BAY ALARM COMPANY ALARM SERVICES CIVIC OCT 2025 264.00
BAY ALARM COMPANY ALARM SERVICES CORP YARD OCT 2025 778.02 BAY ALARM COMPANY ALARM SERVICES SHANNON OCT 2025 916.92 BKF ENGINEERS TASSAJARA RD IMP. DESIGN & CA SERVICE JUL 2025 3,714.75 BOY SCOUT TROOP 905 SPLATTER - WASTE MANAGEMENT, CLEANING AND RECYCLING SERVICES 1,500.00 BIG O'TIRES #7 POLICE VEHICLE MAINTENANCE & REPAIRS 85.92 BKF ENGINEERS TRASH CAPTURE DEVICES DESIGN SERVICES JUL 2025 1,422.44 BSK ASSOCIATES INC. WALLIS RANCH GEOTECH SRVS FOR SOIL CLASSIFICATION JUL 2025 996.00 BSK ASSOCIATES INC. JORDAN RANCH SQUARE GEOTECH SRVS DURING DESIGN JUL 2025 2,963.50 BSK ASSOCIATES INC. MAPE MEMORIAL PARK-MATERIALS TESTING JUL 2025 1,788.75 BSK ASSOCIATES INC. DUBLIN BLVD DSG TRENCH PAVING TESTING JUL 2025 3,332.75 BRIGHTLY SOFTWARE, INC. ANNUAL SOFTWARE SUBSCRIPT & IMPLEMENTATION FY2026 49,408.62 BSK ASSOCIATES INC. MAT. TEST & SPECIAL INSP. FOR SAFE RTES JUL 2025 871.13 CALLANDER ASSOCIATES INC. WALLIS RANCH COMM. PARK CM SERVICES JUL 2025 2,367.29 CARBONIC SERVICE POOL CHEMICAL FOR PH BALANCE 2,937.32
CAL PERS PERS RETIREMENT PLAN: PE 9/5/25 103,799.88
CALLANDER ASSOCIATES INC. MAPE PARK PATHWAY RELOCATION CM SERVICES JUL 2025 1,696.94 CDW GOVERNMENT INC DUBLIN ARTS CENTER AV EQUIPMENT 3,466.82 CDW GOVERNMENT INC PWK - CDW CORP YARD ADDITIONAL AV EQUIPMENT 4,250.58 CIVICA LAW GROUP APC LEGAL SERVICES AUG 2025 46,377.02
CINTAS CORPORATION NO.2 FIRST AID KIT REPLENISHMENT 110.51 CHRISTINE PETIT REC CLASS INSTRUCTOR 630.00
COMCAST CVC 500M COMCASTX2 INTERNET AUG 2025 3,026.66
126
City of Dublin
Payment Issuance Report
Print Date: 10/6/2025
Payments Dated 9/1/2025 through 9/30/2025
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CORODATA SHREDDING, INC. SHRED BIN PICKUP FOR AUG 2025 50.16 CURV GROUP LLC SPLATTER BOUNCE HOUSE 3,311.76
CONVERGEONE, INC. AUDIO AND CONTROL PROCESSORS - ALL FACILITIES 12,866.96 EAST BAY POOL SERVICE, INC. WAVE POOL MAINTENANCE 10,500.00 DIABLO PUBLICATIONS DIABLO MAGAZINE FULL PAGE ADVERTISEMENT 4,035.00 DUBLIN CHEVROLET POLICE VEHICLE MAINTENANCE & REPAIRS 2,564.16 DC ELECTRIC GROUP INC. TRAFFIC SIGNAL FIBER BREAK TROUBLESHOOTING JULY 2025 2,811.56 DEPARTMENT OF JUSTICE ACCTNG OFFICE-CASHIERING UNI LIVESCAN FEES - JUL 2025 414.00 GOODFELLOW BROS. CALIFORNIA, LLC IRON HORSE NATURE PARK AND OPEN SPACE AUG 2025 149,802.65 GUIDA ALAMO CREEK FENCE REPLACEMENT AUG 2025 3,698.00
FEHR & PEERS HACIENDA RESTRIPING JUN 2025 670.00
GFT INFRASTRUCTURE, INC. CM SVCS-DOUGHERTY HILLS OPEN SPACE SLIDE REPAIR JUN 2025 8,446.68 EMC CORPORATION DELL IDPA BACKUP SYSTEM SUPPORT 15,493.60 FEHR & PEERS HACIENDA RESTRIPING MAR-APR 2025 4,082.50
KIMLEY-HORN AND ASSOC. INC. DESIGN SERVICES - SLIDES REPAIR JUN 2025 3,281.30 KIMLEY-HORN AND ASSOC. INC. DESIGN SERVICES - SLIDES REPAIR JUL 2025 8,802.50 KAM SOFTWARE TECHNOLOGIES CROSSROADS TRAFFIC COLLISION DATA SOFTWARE 24,800.00 KIMLEY-HORN AND ASSOC. INC. SAFE ROUTES TO SCHOOL 3,321.00 HYDROAPPS LLC WAVE SOFTWARE ANNUAL PROCESSING FEE 2,898.50 IRON MOUNTAIN FINANCE RECORDS STORAGE AUG-SEP 2025 375.27 LEHR AUTO INVESTIGATIVE DATA PLATFORM SUBSCRIPTION 2025-2026 13,796.00 MAKE ME A PRO SPORTS REC CLASS INSTRUCTOR 2,217.60
LANLOGIC INC. ON DEMAND, ON-SITE & REMOTE IT ENGINEERING SUPPORT JULY 2025 1,041.00 LANLOGIC INC. ON DEMAND, ON-SITE & REMOTE IT ENGINEERING SUPPORT AUG 2025 4,474.50 LANLOGIC INC. ON-CALL NETWORK ENGINEERING SERVICES JUL 2025 804.00 LANLOGIC INC. CORPYARD VERKADA CONTROLLERS PROJECT 5,280.00 NATIONAL CIVIC LEAGUE 2025-2026 NATIONAL CIVIC LEAGUE MEMBERSHIP 2,500.00 NICHOLS CONSULTING ENGINEERS, CHTD ANNUAL STREET RESURFACING DESIGN SERV JUL 2025 273,034.60 MCCI, LLC PERMENANT FILE BACK-UP ASSUREON 9/7/25- 9/6/26 6,467.60 NADINE LEVIN CITY MANAGER EVALUATION 350.00
MCCI, LLC RV COMPLIANT CLOUD RENEWALS 10/1/25 - 9/30/26 10,100.00 PESI. INC. DPS BHU CLINICAL TRAINING 7,198.00
PG&E ALAMO CREEK PARK 08/05/2025 88.94
PAVEMENT COATINGS CO. SLURRY SEAL 2025 JUL 2025 1,153,115.32 PAWAN JEET KAUR SOHI PCS COMMISSION 8/18/25 50.00
NICHOLS CONSULTING ENGINEERS, CHTD 2027-2029 WORK PLAN DEVELOPMENT - ST0117 1,108.75 ORIGIN BAY LLC. WAVE BIRTHDAY PARTY MEALS AUG 2025 9,352.51 RACHEAL MATHENY PCS COMMISSION 8/18/25 50.00
REDWOOD TOXICOLOGY LAB. INC. TOXICOLOGY SERVICES - SEP 2025 234.00 PRO CYCLES LLC POLICE VEHICLE MAINTENANCE & REPAIRS 76.44 QUADIENT FINANCE USA, INC. POSTAGE FEES FOR CIVIC AUG 2025 4,404.63 PG&E BUTTERFLY KNOLL PARK 08/04/2025 16.59
PRO CYCLES LLC DPS MOTOR UNIT HELMET PAINT 2,000.00
SELECT IMAGING DAIS & NAME PLATES FOR CITY CLERK 209.19 SELECT IMAGING FINANCE OFFICE SUPPLIES - #10 ENVELOPES - NO WINDOW 1,620.68 SANJANA GIDWANI PCS COMMISSION 8/18/25 50.00
SCP DISTRIBUTORS LLC WAVE MAINTENANCE SUPPLIES 418.39
RONALD L ESSEX PHOTOGRAPHY SERVICES - FIREFIGHTER EXHIBIT 450.00 SANJANA GIDWANI PCS COMMISSION 7/21/25 50.00
SWA GROUP JORDAN RANCH NEIGHBORHOOD SQ DESIGN JUL 2025 8,172.60 THE CITIES GROUP A JOINT POWERS AUTHORITY WC AND SAFETY/COMPLIANCE ASSESSMENTS AUG 2025 1,959.27 STANFORD HEALTH -VALLEYCARE OCCUPATIONAL FIRST AID SERVICES 174.24 SUAREZ & MUNOZ CONSTRUCTION FOREST PARK - CONSTRUCTION JUL 2025 276,993.95 SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 TONER FREIGHT FOR PRINTER SHA70707 15.00 STANFORD HEALTH -VALLEYCARE OCCUPATIONAL MEDICAL TEST FEES - AUG 2025 232.00 WATERCO OF THE CENTRAL STATES REVERSE OSMOSIS WATER SOFTENER FS18 SEP 2025 167.30 WC3-WEST COAST CODE CONSULTANT PLAN REVIEW - AUG 2025 14,740.50 VERIZON WIRELESS DATA PLAN FOR LICENSE PLATE READERS - AUG 2025 1,929.82 WATERCO OF THE CENTRAL STATES REVERSE OSMOSIS WATER SOFTENER FS17 SEP 2025 222.60 THE CONSTRUCTION ZONE, LLC RETIREE SIGN 72.71
UNICO ENGINEERING, INC. TRASH CAPTURE DEVICES - CONSTRUCTION MGMT JUL 2025 6,433.70 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - WALLIS RANCH PARK JUL 2025 496.67 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - FOREST PARK (JORDAN RANCH SQUARE) JUL 2025 475.52 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - GREEN STORMWATER INFRAST JUL 2025 245.29 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - IRON HORSE NATURE PARK JUL 2025 791.96 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN- SAFE ROUTES TO SCHOOL JUL 2025 101.44 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - DOUGHERTY HILLS SLIDE REPAIR JUL 2025 537.67 DSRSD BILLING PERIOD: 07/01/25-08/31/25 23,316.52
DELTA DENTAL OF CALIFORNIA DELTA DENTAL PREMIUM - AUG 2025 13,695.49 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - 2025 SLURRY SEAL JUL 2025 269.51 Payments Issued 9/16/2025 Total: 2,482,860.94
VISION SERVICE PLAN - (CA) VISION INSURANCE PREMIUM - AUG 2025 2,137.58 Payments Issued 9/19/2025 Total: 39,149.59
127
City of Dublin
Payment Issuance Report
Print Date: 10/6/2025
Payments Dated 9/1/2025 through 9/30/2025
9/23/2025
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ALAMEDA HEALTH SYSTEM POLICE INVESTIGATIVE MEDICAL EXAM 3,205.65 AMY'S ENGRAVED SIGNS & AWARDS 743.08
A S DUTCHOVER & ASSOCIATES LANDSCAPE PLAN CHECK & INSPECTIONS JUL 2025 2,317.50 A4 PROMOTIONS & INCENTIVES BUSINESS CARDS FOR PCS 101.56 AT&T - CALNET 3 SERVICE TO FS2-3 8/26/2025 352.42
AT&T - CALNET 3 SERVICE TO SHANNON FAX 08/27/2025 31.16 ANDREASEN SECURITY SAFE - SECURITY SAFE WAVE DOOR LOCK REPAIRS 1,260.00 ARROW SIGN COMPANY CLOVER PANEL FOR DECORATIVE MEDIAN FENCE SEP 2025 6,170.00
PWK & CMO NAME PLATES
BAY ALARM COMPANY ALARM SERVICES FS17 OCT 2025 237.75
BAY ALARM COMPANY ALARM SERVICES HERITAGE OCT 2025 1,246.08 AT&T - CALNET 3 CLARK AVE 08/27/2025 31.16
AT&T - CALNET 3 ASE CIRCUITS TO 8/31/25 2,335.13
AT&T - CALNET 3 SERVICE TO FS16 08/27/2025 60.77
AT&T - CALNET 3 SERVICE TO CIVIC 08/27/2025 31.16
BAY ALARM COMPANY ALARM SERVICES WAVE OCT 2025 2,763.18 CINTAS CORPORATION NO.2 FIRST AID KIT RESTOCK - SEP 2025 108.47 COMCAST INTERNET/CABLE SVC WAV, SNC, PSC 9/11-10/10/25 650.43 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 2,425.50 CDW GOVERNMENT INC CISCO 9200CX SWITCH AND SOFTWARE -FALLON SPORTS PARK 375.05 BAY AREA NEWS GROUP EAST BAY LEGAL NOTICES AUG 2025 366.18 BONNIE L. TURNER DESIGN PROPOSAL CIVIC/LIBRARY MURAL PROJECT 1,000.00 DSRSD BILLING PERIOD: 07/15/2025 - 09/14/2025 42,161.95 DC ELECTRIC GROUP INC. FALLON RD WIRE REPAIRS JUL 2025 59,990.00 COUNTY OF MARIN/CAL-SLA CAL CITY-COUNTY STREET LIGHT ASSOC. ANNUAL MEMBERSHIP 1,260.00 DARREN PHILLIPS HERITAGE AND CULTURAL ARTS COMMISSION 9/11/25 50.00 GASPARE ANNIBALE MILEAGE REIMBURSEMENT - SITE INSPECTIONS 48.44 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE & REPAIRS 2,074.74 HARRELL HARRIS PHOTOGRAPHY PHOTOGRAPHY SERVICES - SPLATTER 1,350.00 JAIN ARCHANA HERITAGE AND CULTURAL ARTS COMMISSION 9/11/25 50.00 GRANITE CONSTRUCTION CO INC. DOUGHERTY HILLS OPEN SPACE SLIDE REPAIR JUL 2025 160,835.00 GUANGHUI HAN PLANNING COMMISSION 9/9/2025 50.00
GHD, INC. SPEED SURVEY UPDATES AUG 2025 11,443.38
GINA MARIE GARCIA-GABRIELL HERITAGE AND CULTURAL ARTS COMMISSION 9/11/25 50.00 KIMLEY-HORN AND ASSOC. INC. TRAFFIC SIGNAL FIBER INTERCONNECT DESIGN JUL 2025 6,906.23 M-GROUP PLANNING SERVICES - BOULEVARD PH 1-5 JUL 2025 370.00 JOSEPH THOMAS WASHINGTON II PCS COMMISSION 8/18/25 50.00 JULIA H. TOMTANIA HERITAGE AND CULTURAL ARTS COMMISSION 9/11/25 50.00 JAISENA PRASATH JEYAKEERTHI RAJOO PLANNING COMMISSION 9/9/2025 50.00 JONH WU PLANNING COMMISSION 9/9/2025 50.00
PG&E STAGECOACH PARK 08/13/2025 68.45
PG&E DON BIDDLE COMMUNITY PARK 08/13/2025 291.49
OLIVER CASTILLO EXPENSE REIMBURSEMENT 53.79
PG&E 6196 HORIZON PKWY M DONBIDDLE 08/13/2025 1,146.30
MOLLY AIGNER DESIGN PROPOSAL CIVIC/LIBRARY MURAL PROJECT 1,000.00 MORGAN BRICCA DESIGN PROPOSAL CIVIC/LIBRARY MURAL PROJECT 1,000.00 PG&E BRAY COMMONS 08/10/2025 112.03
PG&E DEVANY SQUARE 08/10/2025 21.62
PG&E EMERALD GLEN PARK 08/06/2025 7,547.54
PG&E DUBLIN SPORTS GROUND EV 08/12/2025 286.68
PG&E 6020 DUBLIN BLVD 1010865440 08/12/2025 97.66
PG&E STREETLIGHTS–CITYWIDE 1983-1 05/13/2025 26,067.19
PG&E TRAFFIC SIGNALS 07/11/2025 10,954.24
PG&E STAGECOACH LMD 1983-2 08/13/2025 116.96
PG&E DOLAN PARK 08/10/2025 142.96
PG&E POLICE SERVICES 08/12/2025 9,442.34
PG&E TED FAIRFIELD PARK 08/07/2025 105.85
PG&E LANDSCAPING 08/05/2025 2,316.22
PG&E PIAZZA SORRENTO PARK 08/10/2025 1.23
PHOENIX GROUP INFO SYS. PARKING CITATIONS COLLECTED - AUG 2025 225.00 PG&E PUBLIC SAFETY COMPLEX 08/13/2025 1,843.09
PG&E FIRE STATION 18 08/10/2025 902.78
PG&E STREETLIGHTS EASTDUBLIN1999-1 08/13/2025 12,200.58 PG&E SENIOR CENTER 08/10/2025 546.74
REDWOOD PUBLIC LAW, LLP PROFESSIONAL SERVICES RENDERED THROUGH JUL 2025 81,405.00 RAYNE OF SAN JOSE REVERSE OSMOSIS DRINKING WATER FS17 SEP 2025 37.00 RAYNE OF SAN JOSE REVERSE OSMOSIS DRINKING WATER FS18 SEP 2025 37.00 QUADIENT FINANCE USA, INC. POSTAGE FEES FOR DPS - AUG 2025 236.00 RAYNE OF SAN JOSE REVERSE OSMOSIS DRINKING WATER FS16 SEP 2025 37.00 SHWETA AGRAWAL HERITAGE AND CULTURAL ARTS COMMISSION 9/11/25 50.00 SRINIVAS S BADAMI PLANNING COMMISSION 9/9/2025 50.00
ROUGH EDGE COLLECTIVE INC. DESIGN PROPOSAL CIVIC/LIBRARY MURAL PROJECT 1,000.00 RUBEN BASULTO PCS RENTAL SECURITY DEPOSIT REFUND 192.00 RICHARD THORNBURY PCS COMMISSION 8/18/25 50.00
RONALD L ESSEX PHOTOGRAPHY SERVICES - SPLATTER 2025 750.00 SUMIT ANEJA PCS COMMISSION 8/18/25 50.00
128
City of Dublin
Payment Issuance Report
Print Date: 10/6/2025
Payments Dated 9/1/2025 through 9/30/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/23/2025
9/25/2025
9/26/2025
9/26/2025
9/26/2025
9/26/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
TRB AND ASSOCIATES, INC. PLAN REVIEW & INSPECTION SERVICES - AUG 2025 36,240.00 TREASURER ALAMEDA COUNTY PARKING CITATIONS COLLECTED - AUG 2025 591.00 SYED SAMEER SHABIR HAKIM PCS COMMISSION 8/18/25 50.00
TIMEA IHAROSI HERITAGE AND CULTURAL ARTS COMMISSION 9/11/25 50.00 SURESH PULI PLANNING COMMISSION 9/9/2025 50.00
TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICE EXTRA SERVICE AUG 2025 9,639.10 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICE SEP 2025 25,432.21 TRI-VALLEY COMMUNITY TV RECORD/TELEVISE CITY COUNCIL & PLN COMM MTGS JUL 2025 542.18 TRI-VALLEY COMMUNITY TV RECORD/TELEVISE CITY COUNCIL & PLN COMM MTGS AUG 2025 334.22 TREASURER ALAMEDA COUNTY CASAMIRA VALLEY REORG PA-03-060 EBMUD ANNEXATION CLOSE OUT 79.47 TREASURER ALAMEDA COUNTY DUBLIN RANCH NORTH PA 08-045 ANNEXATION CLOSE OUT 900.52 VERIZON WIRELESS DATA PLAN FOR LICENSE PLATE READERS - AUG 2025 320.08 WAHIDA I. RASHID PLANNING COMMISSION 9/9/2025 50.00
TRI-VALLEY JANITORIAL INC. JANITORIAL SUPPLIES AUG 2025 6,566.29 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW AND CARPET CLEANING AUG 2025 3,787.70 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICE & SUPPLIES - CAMP PARKS SEP 2025 34,419.43 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICE WAVE PORTER AUG 2025 3,910.00 JOSEPH R. FLORES III SPLATTER PERFORMER 2,500.00
YETTI FRENKEL DESIGN PROPOSAL CIVIC/LIBRARY MURAL PROJECT 1,000.00 Payments Issued 9/23/2025 Total: 597,156.91
XIAOQIN LIU HERITAGE AND CULTURAL ARTS COMMISSION 9/11/25 50.00 XINYING ZHAO PCS CLASS WITHDRAWAL REFUND 108.00
EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING: PE 9/19/25 27,496.37 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING: PE 9/19/25 92,970.29 CAL PERS PERS RETIREMENT PLAN: PE 9/19/25 105,800.62
CALPERS FEE FOR GASB-68 REPORTS & SCHEDULES 350.00
Payments Issued 9/25/2025 Total: 2,500.00
BSK ASSOCIATES INC. MAT. TESTING AND SPECIAL INSP. FOR SAFE RTES AUG 2025 4,326.00 BURKETT'S POOL PLASTERING PERMIT REFUND BLDG-008497-2025 3,239.10 A S DUTCHOVER & ASSOCIATES LANDSCAPE PLAN CHECK & INSPECTIONS AUG 2025 1,061.25 AMY'S ENGRAVED SIGNS & AWARDS PLANNING CHAIR NAME PLATE 54.57 Payments Issued 9/26/2025 Total: 226,617.28
CDW GOVERNMENT INC HP INK FOR NEW PLOTTER Z6DR 1,136.64 COMCAST COMCAST TV - AV TV30 ROOM SEP-OCT 2025 119.98
CDW GOVERNMENT INC KEEPER SOFTWARE BUNDLE FOR 7 USERS 527.66 CDW GOVERNMENT INC APPLE MOUSE AND KEYBOARD 270.56
CAPIO PUBLIC SAFETY WEBINAR REGISTRATION 30.00
CDW GOVERNMENT INC DAC - SONY BRAVIA 85IN SMART TV 1,973.75 HARRELL HARRIS PHOTOGRAPHY PHOTOGRAPHY SERVICES - BAT BUSTERS 375.00 HEALTHEQUITY, INC. HEALTHEQUITY: PE 09/19/2025 6,080.68 DLT SOLUTIONS LLC AUTOCAD RENEWAL - 2 ADDITIONAL USERS 7,388.98 FRANCHISE TAX BOARD EMPLOYEE INCOME TAX EARNINGS WITHHOLDING 965.11 COMMUNE COMMUNICATION CORP ED MARKETING AND BRANDING STRATEGY CONSULTING AUG 2025 5,662.50 CONVERGEONE, INC. CISCO SMARTNET RENEWAL 2025-2026 24,539.23 JOHNSON CONTROLS SECURITY SOLUTIONS, LLC. ALARM SERVICES CIVIC SEP 2025 636.70 KIMLEY-HORN AND ASSOC. INC. TRAFFIC SIGNAL FIBER INTERCONNECT DESIGN AUG 2025 9,735.65 JIGNESHKUMAR THAKKAR PCS RENTAL SECURITY DEPOSIT REFUND 500.00 JOHNSON CONTROLS SECURITY SOLUTIONS, LLC. ALARM SERVICES LIBRARY SEP 2025 1,842.26 I C M A 401 PLAN DEFERRED COMP 401: PE 09/19/2025 1,492.83 I C M A 457 PLAN DEFERRED COMP 457: PE 09/19/2025 37,684.10 OPEIU 29 PCS SECURITY DEPOSIT REFUND 217.50
ORIGINAL WATERMEN, INC. WAVE STAFF UNIFORMS 2,007.25
MORGAN SASSER PRESCHOOL PUMPKIN PATCH FIELD TRIP 575.00 ON THE VINE CATERING AI SUMMIT EVENT 3,803.84
MARK THOMAS & COMPANY, INC. IRON HORSE TRAIL OVERCROSSING CM JUL 2025 4,064.79 M-GROUP PLANNING SERVICES - BOULEVARD PH 1-5 AUG 2025 46.25 PG&E PASSATEMPO PARK 08/21/2025 84.07
PG&E SEAN DIAMOND PARK 8/25/2025 187.78
PG&E MAINTENANCE CORP YARD 8/27/2025 23.82
PG&E SCHAEFER RANCH PARK 08/26/2025 448.16
PG&E SERVICE TO SHANNON CENTER 08/26/2025 23.82
PG&E CITY HALL 07/29/2025 4,230.69
PG&E FIRE STATION 16 08/26/2025 888.31
PG&E DOUGHERTY LMD 1986-1 08/28/2025 279.52
PG&E TC1 SERVICE TO 6795 DOUGHERTY 08/29/2025 219.22
PG&E HERITAGE MUSEUMS 08/26/2025 3,891.52
PG&E POSITANO HILLS PARK 08/27/2025 499.53
PG&E MAPE MEMORIAL PARK 08/26/2025 57.18
S & J ADVERTISING INC CITY OF DUBLIN HOLIDAY GIFT GUIDE 6,775.00 SELECT IMAGING SMALL BUSINESS ASSISTANCE PROGRAM FLYER PROGRAM 557.10 PLEASANTON VIP SENIOR CLUB SF BRUNCH CRUISE FOR SENIOR CENTER EVENT 380.00 PRO CYCLES LLC POLICE VEHICLE MAINTENANCE & REPAIRS 1,334.71 129
City of Dublin
Payment Issuance Report
Print Date: 10/6/2025
Payments Dated 9/1/2025 through 9/30/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/29/2025
9/30/2025
Total Number of Payments Issued:
SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 USAGE CHARGE FOR 8/16/2025-9/15/2025 1,875.67 SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 FREIGHT ON TONER 15.00 WATERCO OF THE CENTRAL STATES REVERSE OSMOSIS WATER SOFTENER FS16 SEP 2025 199.90 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - DOUGHERTY HILLS OPEN SPACE SLIDE REPAIR APR 2025 618.57 SWINERTON MANAGEMENT AND CONSULTING EXTERIOR RENOVATION WORK AT CIVIC JUL 2025 24,177.00 US BANK - PARS PARS: PE 09/19/2025 & NARYAH EVANS 4,249.18 SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 SHAMROCK MONTHLY HARDWARE LEASE 08/30-9/30/25 1,876.18 SWINERTON MANAGEMENT AND CONSULTING EXTERIOR RENOVATION WORK AT CIVIC AUG 2025 22,111.00 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - WALLIS RANCH PARK APR 2025 599.68 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - GREEN STORMWATER INFRAST MAY 2025 1,186.26 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - DAC APR 2025 1,201.13 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - DAC MAY 2025 2,312.83 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - 2025 ANNUAL STREET RESURFACING APR 2025 2,404.52 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - DAC JUN 2025 666.31 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - SAFE ROUTES TO SCHOOL AUG 2025 296.86 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - FOREST PARK (JORDAN RANCH SQUARE) APR 2025 1,190.52 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - FOREST PARK (JORDAN RANCH SQUARE) MAR 2025 834.04 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - IRON HORSE NATURE PARK MAY 2025 1,468.52 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA ADMIN - FOREST PARK (JORDAN RANCH SQUARE) MAY 2025 1,698.11 296
Grand Total for Payments Dated 9/1/2025 through 9/30/2025: 6,063,145.18 FRANCHISE TAX BOARD EMPLOYEE INCOME TAX EARNINGS WITHHOLDING 965.11 Payments Issued 9/30/2025 Total: 965.11
Payments Issued 9/29/2025 Total: 209,218.89
130
STAFF REPORT
CITY COUNCIL
Agenda Item 5.7
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Adopting an Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) of the Dublin Municipal Code
Prepared by: Jordan Foss, Senior Management Analyst and Chief Victor Fox, Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider adopting an Ordinance amending the Dublin Municipal Code regarding the use of Electric Bicycles, Electric Scooters, Electric Personal Assistive Mobility Devices, and Electric Motorized Boards operating within the City and making clarifications to enhance public safety. The City Council waived the first reading and introduced the Ordinance on October 7, 2025. The City Council is now being asked to waive the second reading and adopt the Ordinance.
STAFF RECOMMENDATION:
Waive the second reading and adopt the Ordinance Amending Sections 5.100.020 and
5.100.140 (Parks and Recreation Areas and Facilities) and Adding Chapter 6.73 (Micro- Mobility Devices) to the Dublin Municipal Code.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On October 7, 2025, the City Council waived the reading and introduced an ordinance (Attachment 1) to amend Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and add Chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code (DMC).
The proposed ordinance is related to e-bikes, e-scooters, electric personal assistive mobility devices, and electric motorized boards (e-skateboards).
131
The proposed amendments include updated definitions for “Bicycles” and “Micro-mobility device” (Section 5.100.020) and adding “micro-mobility device” to the prohibited acts in parks (Section 5.100.140). The proposed addition of Chapter 6.73 consolidates applicable provisions of the California Vehicle Code for use of micro-mobility devices with locally tailored regulations to ensure safe use within the City of Dublin and on City sidewalks.
The amendments to Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) along with the addition of Chapter 6.73 (Micro-Mobility Devices) are intended to improve public safety, provide consistency with state regulations, and proactively address the growing use of personal electric vehicles in the community. Please refer to Attachment 2 for a complete discussion of the proposed Ordinance.
If adopted, Dublin Police Services (DPS) will incorporate the requirements into their operating procedures, implement administrative citations for infractions to this Ordinance, and will conduct outreach to educate residents of the changes. Updated information will also be published on Dublin Police Services’ e-bike and e-scooter webpage.
STRATEGIC PLAN INITIATIVE:
Strategy 2: Public Safety
Objective B: Continue to invest in public safety technology and programs that advance proactive, community policing and protect citizens and law enforcement.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code 2) City Council Staff Report dated October 7, 2025 (without attachments) 132
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 1 of 4 ORDINANCE NO. XX–25
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING SECTIONS 5.100.020 AND 5.100.140 (PARKS AND
RECREATION AREAS AND FACILITIES) OF AND ADDING CHAPTER
6.73 (MICRO-MOBILITY DEVICES) TO THE DUBLIN MUNICIPAL
CODE
WHEREAS, the California Vehicle Code (CVC), as a general matter and as a means of establishing statewide uniformity, prevents the City from regulating the matters that the CVC covers, such as the operation of vehicles on public streets, unless otherwise expressly provided in the CVC; and
WHEREAS, the CVC also prevents the City from enforcing ordinances that impose fines, penalties, assessments, and fees for violations of “matters covered by the” CVC ; and
WHEREAS, the CVC authorizes local regulations relating to the operation of micro-mobility devices, including e-bikes and e-scooters, in certain areas such as parks and sidewalks, and further authorizes local jurisdictions to establish reasonable rules and regulations governing the operation of such devices within City boundaries.
NOW, THEREFORE, The Dublin City Council does ordain as follows:
Section 1. Section 5.100.020 of the Dublin Municipal Code is amended to read as follows:
5.100.020 Definitions.
For the purpose of this chapter the following terms, phrases, words, abbreviations and their derivations shall have the meaning given herein:
“Bicycle” has the meaning ascribed to it in California Vehicle Code section 231, which, it is noted for completeness, includes an “electric bicycle” as that term is defined in California Vehicle Code section 312.5. “City” means the city of Dublin.
“Director” means the City Manager or the City Manager’s authorized representative.
“Micro-mobility device” has the meaning ascribed to it in section
6.73.010 of this code.
“Park” means and includes all grounds, buildings, improvements and areas dedicated for use by the public for park, recreation or open space Attachment 1
133
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 2 of 4 purposes, and any part, portion or area the reof, whether developed or undeveloped or over which the city has acquired right of use for such purposes.
“Person” means any person, firm, partnership, association, corporation, company, or organization of any kind.
“Vehicle” means any wheeled conveyance, whether motor powered, animal-drawn, or self-propelled. The term shall include any trailer in tow of any size, kind or description. Exception is made for baby carriages, strollers, wheelchairs and vehicles in the service of the city of Dublin.
Section 2. Section 5.100.140 of the Dublin Municipal Code is amended to read as follows:
5.100.140 Operation of bicycles, vehicles, skates, skateboards, nonmotorized scooters and autos—Prohibited acts.
No person while in any park shall:
A. Ride a bicycle, micro-mobility device (as defined in section
6.73.010), or other vehicle except on officially designated routes. Bicycles , micro-mobility devices, and other vehicles shall not be permitted on unpaved trails or roads, or upon any other unpaved surfaces unless specifically permitted by posted sign. Notwithstanding the above, a bicyclist shall be permitted to wheel or push a bicycle by hand over any grassy area, bridge, building deck or paved area reserved for pedestrian use; B. Ride or operate a bicycle, micro-mobility device, or vehicle at any time or at any place within city parks or recreational areas in a negligent, unsafe or reckless manner or in a way that endangers the life, limb or property of any person or in violation of the provisions of California Vehicle Code Section 21201, or at excessive speeds, especially when passing other trail users, or in areas with poor or limited visibility; C. If under eighteen (18) years of age, operate a bicycle, a nonmotorized scooter, a skateboard, roller or in -line skates, or ride on a bicycle, a nonmotorized scooter, or a skateboard as a passenger, upon any park property unless wearing a properly fitted and fastened bicycle helmet.
This requirement also applies to a person who rides upon a bicycle while in a restraining seat that is attached to the bicycle or in a trailer towed by the bicycle;
D. Leave a bicycle in a place other than a bicycle rack when such is provided and there is a space available;
E. Ride, drive or park any automobile, truck, motorcycle, motor scooter or any other motor-powered, whether gas, electric, or other energy 134
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 3 of 4 source, vehicle, other than a micro-mobility device, except upon the roads, driveways and parking lots provided and designated for such use; F. Skate over any grassy area, bridge, building deck or paved area reserved for pedestrian use;
G. Ride or propel skates, a skateboard or any other vehicle while holding or using any kite (also known as kiteskating);
H. Ride or propel a skateboard except on areas designated by the Council by ordinance or resolution and properly noticed, and performed in a manner as to provide for reasonable protection to both individuals and property; or
I. Park any vehicle in a park or city recreational area or facility unless actually visiting or engaged in a recreational activity a t the park, recreational area or facility in question unless authorized by the Director.
Section 3. Chapter 6.73 is hereby added to the Dublin Municipal Code to read as follows:
Chapter 6.73
MICRO-MOBILITY DEVICES.
6.73.010 Definitions
For purposes of this Chapter, the following words and phrases shall have the meanings specified in this section:
“E-bike” or “Electric bicycle” has the meaning ascribed to it in CVC section 312.5.
“E-Scooter” or “Motorized scooter ” has the meaning ascribed to a motorized scooter in CVC section 407.5.
“Electric personal assistive mobility device” (or “EPAMD” ) has the meaning ascribed to it in CVC section 313.
“Electrically motorized board” has the meaning ascribed to it in CVC section 313.5.
“Micro-mobility device” means electric bicycles, motorized scooters, electric personal assistive mobility device s, and electrically motorized boards.
135
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 4 of 4
6.73.020 Use of Micro-Mobility Devices Prohibited on Sidewalks.
Except as may be necessary to enter or leave adjacent property, no person shall ride, drive, or operate a micro-mobility device on a pedestrian sidewalk, unless the sidewalk is designated as a shared use path pursuant to CVC section 21235. (Reference: CVC §§ 213 and 21100 [e-bikes], 21282 [EPAMDs], 21967 [ electrically motorized boards] .) Notwithstanding the foregoing, a person may ride, drive, or operate an EPAMD on a pedestrian sidewalk, if, by reason of physical disability, s/he is otherwise unable to move about on foot. Although not regulated by this Code, it is noted for completeness that CVC section 21235(g) prohibits the operators of e- scooters and motorized scooters from operating them on sidewalks, except as necessary to enter or leave adjacent property.
Section 4. Effective Date. This Ordinance shall take effect and be enforced 30 days following its final adoption.
Section 5. Posting. The City Clerk of the City of Dublin shall cause this Ordinance to be posted in at least three public places in the City of Dublin in accordance with Section 36933 of the Government Code of the State of California.
PASSED, APPROVED AND ADOPTED this 21st day of October 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
136
STAFF REPORT
CITY COUNCIL
Agenda Item 7.1
DATE: October 7, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Introduction of an Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) of the Dublin Municipal Code
Prepared by: Jordan Foss, Senior Management Analyst and Chief Victor Fox, Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider introducing an Ordinance amending the Dublin Municipal Code regarding the use of Electric Bicycles, Electric Scooters, Electric Personal Assistive Mobility Devices, and Electric Motorized Boards operating within the City and making clarifications to enhance public safety.
STAFF RECOMMENDATION:
Waive the reading and introduce an Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and Adding Chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Background
At the September 3, 2024 meeting, the City Council requested that Staff explore an electric bicycle (e-bike) and electric scooter (e-scooter) education program. In response, Staff provided a report and presentation at the May 6, 2025 City Council Meeting (Attachment 3). The presentation covered current state laws and efforts by Dublin Police Services to conduct education and enforcement in the community related to the use of e-bikes and e-scooters. The City Council directed Staff to create an ordinance to better regulate the use of e-bikes, e- scooters, and other personal electric vehicles within the City.
Attachment 2
137
Analysis
Due to the increasing popularity and usage of Personal Electric Vehicles (PEVs) in the Dublin community, there is a need to codify definitions and regulations on their use. This will provide clear guidance for the community on how and where to operate these micro-mobility devices safely.
Staff is proposing to amend Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) and to add chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code (DMC) related to e-bikes, e-scooters, electric personal assistive mobility devices, and electric motorized boards (e-skateboards). The proposed amendments include updated definitions for “Bicycles” and “Micro-mobility device” (Section 5.100.020) and adding “micro-mobility device” to the prohibited acts in parks (Section 5.100.140).
The proposed addition of Chapter 6.73 consolidates applicable provisions of the California Vehicle Code for use of micro-mobility devices with locally tailored regulations to ensure safe use within the City of Dublin and on City sidewalks.
Key components of the proposed Ordinance include:
Definitions and Classifications
o The designations provided in the ordinance align with state law definitions for e- bikes, e-scooters, e-skateboards, electric personal assistive mobility devices, and micro-mobility devices. The Ordinance also distinguishes between which vehicles are street-legal, and which are non-street-legal for use, according to the California Vehicle Code.
Use in Public Spaces
o Provisions in the Ordinance establish rules prohibiting operation of certain vehicles on sidewalks and prohibiting e-bike, e-scooter, e-skateboard, electric personal assistive mobility device, and micro-mobility device usage in City parks unless used in a safe manner on designated pathways.
Enforcement and Penalties
o The Ordinance provides law enforcement with the authority to issue citations, warnings, or impound PEVs where public safety is at risk. Violations are treated as infractions pursuant to Government Code Section 36900(b) or as administrative infractions pursuant to the Dublin Municipal Code Section
1.04.030.
Liability and Parental Responsibility
o The Ordinance clarifies that the City is not liable for injuries or damages arising from PEV use and establishes parental/guardian responsibility for minors.
The amendments to Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) along with the addition of Chapter 6.73 (Micro-Mobility Devices) are intended to improve public safety, provide consistency with state regulations, and proactively address the growing use of personal electric vehicles in the community. Attachment 1 is the draft Ordinance amending the Parks and Recreation Areas and Facilities and adding Micro-Mobility Devices regulations. A redline version of the proposed changes to Section 5.100.020 and 138
5.100.140 is included as Attachment 2 where underlined text is proposed to be added and text with a strikethrough is proposed to be deleted.
Next Steps
If the proposed Ordinance is introduced and subsequently adopted, Dublin Police Services will incorporate the requirements into their operating procedures, implement administrative citations for infractions to this Ordinance, and will conduct outreach to educate residents of the changes. Updated information will also be published on Dublin Police Services e-bike and e- scooter webpage.
STRATEGIC PLAN INITIATIVE:
Strategy 2: Public Safety
Objective B: Continue to invest in public safety technology and programs that advance proactive, community policing and protect citizens and law enforcement.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Ordinance Amending Sections 5.100.020 and 5.100.140 (Parks and Recreation Areas and Facilities) of and Adding Chapter 6.73 (Micro-Mobility Devices) to the Dublin Municipal Code
2) Redline Amendments to Sections 5.100.020 and 5.100.140 3) City Council Staff Report dated May 6, 2025
139
STAFF REPORT
CITY COUNCIL
Agenda Item 5.8
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Dissolution of the San Mateo County Cities Insurance Group Joint Powers Authority
Prepared by: Sarah Monnastes, Human Resources Director
EXECUTIVE SUMMARY:
The City Council will consider approving a resolution consenting to the dissolution of the San Mateo County Cities Insurance Group Joint Powers Authority and authorizing execution of a Dissolution Agreement to govern the dissolution process. The Board of Directors for the JPA has determined that an orderly dissolution is the most effective means to transitioning the remaining Member Agencies to independent administration of their workers’ compensation programs. Approval of the resolution will allow the dissolution process to proceed in coordination with the other member Agencies, with operations anticipated to conclude by the end of 2026.
STAFF RECOMMENDATION:
Adopt the Resolution Consenting to the Dissolution of San Mateo County Cities Insurance Group Joint Powers Authority Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement and Approving a Dissolution Agreement to Govern the Dissolution Process.
FINANCIAL IMPACT:
The City’s current annual payment for workers’ compensation coverage is approximately $3,000. With the dissolution of the San Mateo County Cities Insurance Group Joint Powers Authority (Cities Group), the City of Dublin will need to enroll in a new workers’ compensation program, which Staff anticipates will cost significantly more ($200,000 - $500,000 annually).
Additionally, the City currently has about $187,000 in funds held by the Cities Group. As part of the dissolution process, member agencies, including the City, will be required to share in the costs associated with administrative closeout and legal obligations of the Joint Powers Authority. Following the completion of this process, the City expects to receive a portion of its contributed funds back, which may help offset some of the transition costs in the first year. 140
DESCRIPTION:
Background
The San Mateo County Cities Insurance Group Joint Powers Authority (Cities Group) was formed on October 5, 1978, for the purpose of allowing its member agencies to pool resources to fund and administer their respective workers’ compensation programs. The Cities Group now also administers other benefits, such as life insurance, long-term disability, and dental programs, on behalf of some of the member agencies. However, the Cities Group’s primary purpose remains the administration of workers’ compensation programs.
The founding members of the Cities Group were the Cities of Half Moon Bay, Foster City, and Brisbane, and the Towns of Atherton and Hillsborough. The City of San Carlos was added to the membership in 1989, and the City of Dublin was added to the membership in 2004.
Although the City of Brisbane withdrew from membership in the early 2000s, the Cities Group has enjoyed stable membership during its 47-year history.
However, in November 2024, the City of Foster City submitted a withdrawal notice to the Cities Group, indicating that it planned to withdraw from membership as of July 1, 2025. Pursuant to Section 4 of the Joint Powers Agreement (JPA), as amended in 1997, any member agency that has completed at least three years of membership may unilaterally withdraw from the Cites Group on July 1 of any calendar year, after providing notice of its intent to withdraw on or before January 1 of that same year. Ultimately, Foster City’s membership was terminated August 1, 2025 pursuant to an agreed termination under Section VIII(B) of the Cities Group Bylaws, as amended in 2000. Under the Termination Agreement with Foster City, Foster City assumed all liability for the past, current, and future claims it generated. The Cities Group, therefore, is no longer responsible for any claims generated by the City of Foster City.
After receiving the withdrawal notice from the City of Foster City in November 2024, four of the five other member agencies also submitted withdrawal notices prior to the January 1, 2025 deadline. Unlike Foster City, however, those members indicated that they issued their notices in order to reserve their right to withdraw from the Cities Group but had not yet determined whether they intended to withdraw as of July 1, 2025. Ultimately none of the other members withdrew from the Cities Group, and the membership remains as follows: the City of San Carlos, the City of Half Moon Bay, the City of Dublin, the Town of Atherton, and the Town of Hillsborough.
Although the Cities Group has continued to operate successfully after the departure of the City of Foster City, the future viability of the Cities Group is in question. Because Foster City represented a disproportionately large share of the total claims handled by the Cities Group, the Group will become financially less stable and will be less attractive on the reinsurance market. With this in mind, and at the Board’s direction, Cities Group staff worked with the Board President to conduct initial research into the possibility of merging the Cities Group with another Joint Powers Agency or other public agency administering workers’ compensation programs. However, each of the identified agencies indicated that Cities Group members wishing to move their workers’ compensation programs would have to do so individually, rather 141
than moving all five Cities Group members as a unit.
The Cities Group Board President and staff presented this finding to the Board of Directors in February 2025 and recommended that each member agency conduct its own due diligence to determine where it might take its claims should the Cities Group dissolve. The Board held several discussions in the following months about the future of the Cities Group and the prospect of dissolution.
On June 10, 2025 the Cities Group Board of Directors approved a resolution which found that an orderly dissolution of the Cities Group was the preferable method of transitioning the member agencies out of the Cities Group, rather than having each member agency individually withdraw. That resolution directed Cities Group staff to create and present to the Board a dissolution plan under which the Cities Group would cease providing claims administration and all other benefit services on behalf of the members on or before December 31, 2025.
In accordance with the Board’s direction, the Cities Group staff drafted a Dissolution Agreement that would govern the dissolution process and establish the ongoing rights and obligations of the members. The draft of that Dissolution Agreement was provided to the attorneys representing each of the member agencies, and Cities Group staff worked with representatives from each agency to address questions, concerns, and objections to the terms of the Dissolution Agreement. After completing that review process with representatives of each of the five member agencies, the Dissolution Agreement was presented to the Board at its meeting on September 9, 2025.
Discussion
At the September 9, 2025 meeting, the Board of Directors approved the resolution (Attachment 3), which formally recommends to the councils of the member agencies that they each consent to the dissolution of the Cities Group and approve the Dissolution Agreement. Pursuant to Section 5 of the JPA, the Cities Group cannot dissolve unless all Member Agencies consent to the dissolution. Therefore, each of the five councils must adopt resolutions providing that consent.
A draft resolution consenting to the dissolution of the Cities Group and authorizing the City of Dublin to execute the Dissolution Agreement is included as Attachment 1, with the Dissolution Agreement included as Attachment 2, to this Staff Report. If approved by all five councils of the member agencies, the Dissolution Agreement will govern the dissolution process and set forth the rights and responsibilities of each agency during that process. Most notably, the Dissolution Agreement would require the following:
Each member agency must remain a member of the Cities Group for the duration of the dissolution process (Section 2);
Cities Group will cease all claims operations and the provision of other benefits as of the “Transfer Date” on January 1, 2026 (Section 4);
Each member agency must take responsibility for all of its past, current, and future 142
claims as of the Transfer Date and assume all liability associated with those claims (Section 5);
As of the Transfer Date, the costs of operating the Cities Group will be split equally among the five member agencies as “Shared Expenses”, rather than apportioned based on claim volume (Section 6);
At the direction of the Board of Directors, the Cities Group will conduct audits and/or other studies to determine the correct ending fund balances for each of the member agencies as of the Transfer Date, and those with negative balances will be required to bring those balances to $0 on or before August 1, 2026 (Section 7);
Member agencies with positive fund balances as of the Transfer Date that are not depleted through the assessment of Shared Expenses shall be refunded the balance of those funds prior to the final dissolution of the Cities Group (Section 7);
The Board shall select one or more member agencies to retain the records of the Cities Group for the periods required by statute (Section 12);
The member agencies agree to waive all potential claims related to the Cities Group that they may have against one another or against the Cities Group (Section 14); and
The dissolution will occur at the time that the Board finds by adoption of an “Ending Resolution” that all of the Cities Group’s outstanding obligations have been resolved.
Several member agencies requested that Cities Group staff provide an estimated schedule for the dissolution process. A preliminary estimated schedule, which anticipates the completion of the dissolution process by the end of calendar year 2026, is included as Attachment 4 of this Staff Report. However, pursuant to Section 5 of the JPA, the Cities Group must resolve all of its outstanding obligations before it can complete the dissolution process. The actual timeline for the dissolution, therefore, will be dictated by the pace at which the outstanding obligations of the Cities Group can be resolved.
Consent of the member agencies to the recommended dissolution will provide clarity to the agencies and the Cities Group staff and enable them to plan for the date on which claims will no longer be handled by the Cities Group. It is also important to allow enough time for Cities Group staff to work with the member agencies to transfer claims to new claims administrators.
For those reasons, each agency must obtain council consent to the dissolution and approval of the Dissolution Agreement by October 31, 2025.
For reference, the Cities Group Joint Powers Agreement and Bylaws, and the amendments to each, are attached here as Attachment 5.
STRATEGIC PLAN INITIATIVE:
None.
143
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Consenting to the Dissolution of San Mateo County Cities Insurance Group Joint Powers Authority Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement and Approving a Dissolution Agreement to Govern the Dissolution Process
2) Exhibit A to the Resolution – Agreement Dissolving the San Mateo County Cities Insurance Group Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement
3) Exhibit B to the Resolution – A Resolution of the Cities Group Board of Directors of the San Mateo County Cities Insurance Group Joint Powers Authority Recommending that the Member Agencies Approve the Dissolution of the Joint Powers Authority Pursuant to the Terms of a Dissolution Agreement
4) Estimated Schedule for Dissolution
5) Cities Group Joint Powers Agreement, Bylaws and Amendments 144
Attachment 1
Reso. No. XX-25, Item X.X, Adopted 10/21/2025 Page 1 of 2 RESOLUTION NO. XX – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
CONSENTING TO THE DISSOLUTION OF SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AUTHORITY PURSUANT TO SECTION 5 OF THE SAN MATEO
COUNTY CITIES INSURANCE GROUP JOINT POWERS AGREEMENT AND APPROVING A
DISSOLUTION AGREEMENT TO GOVERN THE DISSOLUTION PROCESS
WHEREAS, the San Mateo County Cities Insurance Group Joint Powers Authority, known as the “Cities Group”, is a Joint Powers Authority formed on October 5, 1978 for the purpose of allowing its membership agencies to pool resources to fund and administer their respective workers’ compensation programs; and
WHEREAS, the governance of the Cities Group and the rights and obligations of the member agencies of the Cities Group are as described in the San Mateo County Cities Insurance Group Joint Powers Agreement (“JPA”), originally adopted on October 5, 1978 and as amended, and the Bylaws of Cities Group (“Bylaws”), as amended from time to time; and
WHEREAS, prior to January 1, 2025, five of the six members of the Cities Group issued withdrawal notices pursuant to Section 4 of the JPA, as amended in 1997, indicating either intents or interests in withdrawing from the Cities Group; and
WHEREAS, on August 1, 2025, the City of Foster City withdrew from membership in the Cities Group pursuant to an Agreed Termination under Section VIII(B) of the Cities Group Bylaws; and
WHEREAS, the five remaining members of the Cities Group are the City of San Carlos, the City of Half Moon Bay, the City of Dublin, the Town of Atherton, and the Town of Hillsborough (collectively, the “Member Agencies”); and
WHEREAS, in anticipation of Foster City’s withdrawal and in light of the withdrawal notices issued by the majority of the Cities Group’s membership, on June 10, 2025, the Board of Directors adopted a resolution stating its intent to recommend the dissolution of the Cities Group to the Member Agencies; and
WHEREAS, that June 10, 2025 , resolution included the Board’s finding that an orderly dissolution of the Cities Group was the preferable method of transitioning the Member Agencies out of the Cities Group, rather than allowing each Member Agency to individually withdraw; and
WHEREAS, Cities Group staff worked with representatives of each of the Member Agencies to draft the Dissolution Agreement attached hereto as Exhibit A (“Dissolution Agreement”); and
WHEREAS, the Cities Group Board of Directors reviewed the Dissolution Agreement at its meeting of September 9, 2025, and, by a 4-0-1 vote (one member absent), adopted a resolution that formally recommended that the Council for each Member Agency consent to the dissolution of the Cities Group and approve the Dissolution Agreement attached hereto as Exhibit B; and
145
Reso. No. XX-25, Item X.X, Adopted 10/21/2025 Page 2 of 2 WHEREAS, Section 5 of the JPA requires that the Member Agencies remain members of the Cities Group and that the assets of the Group not be divided and returned to the Membe rs Agencies until all outstanding obligations of the Cities Group have been resolved and/or each member agency executes a contract with the Cities Group to either pay off its outstanding liabilities or accept responsibility for its outstanding claims; and
WHEREAS, Cities Group shall continue to administer and adjust all pending claims until the time that they are transferred and accepted by the Member Agencies or their identified claims administrators on or before January 1, 2026; and
WHEREAS, pursuant to Section 5 of the JPA, the Cities Group may not dissolve and the Dissolution Agreement shall not be operable unless and until each of the Member Agencies consents to the dissolution.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin consents to the dissolution of the Cities Group pursuant to Section 5 of the JPA and approves the Dissolution Agreement attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Dissolution Agreement, attached hereto as Exhibit A, and make any necessary, non-substantive changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 21st day of October 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
146
Attachment 2
Exhibit A to the Resolution
AGREEMENT DISSOLVING THE SAN MATEO COUNTY CITIES INSURANCE GROUP PURSUANT TO SECTION 5 OF THE SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AGREEMENT (“JPA”)
This DISSOLUTION AGREEMENT (the “Dissolution Agreement”) is hereby made and entered into by and among the members of the San Mateo County Cities Insurance Group, a California Joint Powers Authority (“Cities Group” or “Group”). Those “members” are the City of San Carlos, City of Dublin, City of Half Moon Bay, Town of Atherton, and Town of Hillsborough (collectively, the “Member Agencies” or “Parties”).
RECITALS
A. The Cities Group is a Joint Powers Authority formed on October 5, 1978 for the purpose of allowing its Membership Agencies to pool resources to fund and administer their respective workers’ compensation programs.
B. The governance of the Cities Group and the rights and obligations of the Member Agencies are as described in the San Mateo County Cities Insurance Group Joint Powers Agreement (“JPA”), originally adopted on October 5, 1978 and as amended, and the Bylaws of Cities Group (“Bylaws”), as amended from time to time.
C. The Cities Group Board of Directors has recommended, by resolution adopted September 9, 2025 that the Cities Group be dissolved.
D. Section 5 of the JPA provides that the Cities Group may be dissolved upon the consent of all Member Agencies.
E. Section 5 of the JPA requires that, upon the consent to dissolve the Cities Group, the assets of the Cities Group not be divided and returned to the Member Agencies until all outstanding obligations of the Group have been resolved and that the final disposition of assets will be made in proportion to the contributions of the then-participating Member Agencies.
F. In July 2025, the Cities Group Board of Directors approved a Termination Agreement with the City of Foster City to remove Foster City as a Member Agency (the “FC Termination Agreement”). The FC Termination Agreement requires the Cities Group to return the balance of funds contributed by Foster City to the Group, less expenses. Pursuant to the FC Termination Agreement, those funds paid by Foster City to the Cities Group are available to pay continuing costs of the Group, but the Group must reimburse an amount equal to the ending balance(s) of those funds, less expenses, to Foster City within ten years of the termination of its membership or prior to dissolution of the Cities Group.
147
NOW THEREFORE, in consideration of the Recitals above and the mutual covenants contained herein, the Parties agree as follows:
1. The foregoing recitals are true and correct and incorporated herein as terms of this Dissolution Agreement.
2. Dissolution. The Member Agencies hereby agree to dissolve the Cities Group pursuant to Section 5 of the JPA. The Cities Group shall not dissolve and shall continue to operate until such time that the Board of Directors finds by adopted resolution that all obligations of the Group have been resolved (the “Ending Resolution”). Such Ending Resolution shall include a final accounting of the assets of the Group and indicate how those assets shall be divided and returned to the Member Agencies, in accordance with the JPA and this Dissolution Agreement. The Member Agencies each agree not to withdraw from nor terminate their membership in the Cities Group, until such time that the Board approves the Ending Resolution.
3. Operations During Dissolution Process. The operations and governance of the Cities Group shall continue to be governed by the provisions of the JPA and the Bylaws, except that the Cities Group’s powers shall be limited to winding up the affairs of the Group as of the Transfer Date defined in Section 4, below. The terms of this Dissolution Agreement shall also govern the operations and governance of the Cities Group and, when in conflict with the JPA and/or Bylaws, the provisions of this Dissolution Agreement shall control.
4. Transfer of Claims Operations to New Administrators or Agencies. The Cities Group shall cease all claims operations and the provision of all other benefits or services on behalf of the Member Agencies on or before January 1, 2026 (“Transfer Date”). Beginning on the Transfer Date, the Cities Group is expressly prohibited from administering claims or providing other benefits or services to the Members Agencies or others. Each Member Agency shall be responsible for, before the Transfer Date, taking all actions necessary to replace those services so that there is no interruption in claims operations or the provision of other benefits and services. Those actions will likely include but may not be limited to:
retaining a new claims administrator; obtaining authorization from the Office of Self-Insurance Plans (OSIP) to accept responsibility for all existing, past, and future claims; and coordinating with Cities Group to transfer all closed and pending claims to the Member Agency or its identified claims administrator.
The Member Agencies understand and agree that the Cities Group will not retain claims administration staff beyond December 31, 2025. Any Member Agency that is unable for any reason to administer its own pending and future claims as of the Transfer Date shall be responsible for any liability or assessed penalties arising out of that inability, and that Member Agency shall indemnify and defend 148
the Group, and the other Member Agencies, to the fullest extent allowed by law against any such liability or penalties.
5. Full Assumption of Claims Liability. On or before the Transfer Date, each Member Agency shall assume all liability for all claims generated by it, including without limitation all past, closed, pending, and future claims. Upon the transfer of claims data to the Member Agency or its designated administrator, but in no case later than the Transfer Date, each Member Agency agrees to indemnify, release from liability, defend, and hold harmless Cities Group, its Directors, officers, contractors and agents or their employees, and the other Member Agencies and their officers, contractors, agents, and employees, from and against any and all claims, suits, actions, liability, loss, damage, expense, cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, which may be brought against, or suffered or sustained by Cities Group, its Directors, officers, contractors, agents or their employees, or the other Member Agencies and their officers, contractors, agents, and employees, caused by, or alleged to have been caused by, any acts prior to the Transfer Date.
6. Shared Expenses. All claims costs and expenses shall continue to be paid out of each Member Agency’s existing reserve balances. In accordance with the JPA, the operational costs of the Cities Group shall, until the Transfer Date, continue to be apportioned to each Member Agency based on the proportional share of assessments for the provision of benefits. Upon the Transfer Date, all operational expenses incurred by the Cities Group shall be shared equally among the Member Agencies (“Shared Expenses”), except for those expenses attributable directly to a Member Agency or subset of the Member Agencies.
7. Final Accounting and Equity Balancing. After the Transfer Date, the Board of Directors shall commission studies necessary to substantiate an accurate final accounting of each Member Agency’s respective equity in or deficit to the Cities Group as of the Transfer Date. The costs associated with such studies shall be a Shared Expense of the Group. At the discretion of the Board of Directors, these studies will likely include an audit that examines: historical claims data; deposits and withdrawals; assessments paid by the Member Agencies; correspondence to the Member Agencies related to deposits and withdrawals; and compliance with standard budget and accounting practices, the JPA, the Bylaws, and actions of the Board of Directors.
Upon the conclusion of those studies, a final accounting shall be conducted to identify the fund balances of each respective Member Agency as of the Transfer Date Should it be determined that the sum of a Member Agency’s fund balance(s) is less than zero, that Member Agency shall, within 30 days of the final accounting, pay the Group the amount necessary to bring its equity in the Group to zero. The Member Agency may, however, elect to pay only $50,000 149
within 30 days if it is determined that the Member Agency must pay in excess of that amount to bring its equity in the Group to zero. If a Member Agency makes this election, it shall pay an additional $20,000 each subsequent month until its equity in the Group is zero. If the amount required to bring the Member Agency’s equity to zero has not been fully paid by August 1, 2026, the Member Agency shall pay the balance of that amount on that date. Any such Member Agency shall also be regularly assessed to cover its portion of the Shared Expenses through the dissolution of the Group.
If it is determined that a Member Agency’s fund balance(s) cause that Member Agency to have positive equity in the Group, the Member Agency shall be reimbursed an amount calculated to bring its equity to zero, less any Shared Expenses paid from the remaining fund balance(s), which shall be identified in the Ending Resolution and paid immediately thereafter. Should the Shared Expenses attributed to a Member Agency ever exceed the Member Agency’s equity in the Group, that Member Agency shall be regularly assessed to cover its portion of the Shared Expenses through the dissolution of the Group.
8. Executive Management. The Cities Group has no employees. Management of the Cities Group is currently provided on a contractual basis by Chrisman and Associates, with its principal, Paul Chrisman (“Chrisman”), serving as the Executive Director of the Cities Group. Chrisman shall continue to serve as the Executive Director beyond the Transfer Date unless and until the Board determines that such service is no longer necessary. As a means of reducing the cost of winding down the affairs of the Cities Group, the Board is authorized and expected to negotiate an amendment to the agreement with Chrisman and Associates to allow Chrisman to continue performing limited administrative functions on an hourly basis.
At such time that the Board of Directors determines that the remaining obligations of the Cities Group are de minimis – meaning that the day-to-day operations of the Group have ceased – the Board may authorize the Board President or other Board member to act as the Executive Director of the Cities Group in lieu of retaining Chrisman or other contracted Executive Director. In such case, the Board of Directors shall also appoint the finance director, administrative services director, or similar employee of one of the Member Agencies to manage the finances of the Cities Group and support the Executive Director in performing administrative functions. The Board President or any Board member serving as Executive Director shall not be compensated or reimbursed for time dedicated to serving as Executive Director. However, any costs incurred by the Member Agency whose employee is appointed to manage the finances of and support the administrative functions of the Cities Group, 150
including the cost of the employee’s time, shall be reimbursed to that Member Agency and paid as a Shared Expense.
Nothing in this section shall preclude the Board, in its discretion, from retaining outside contractors or consultants to perform the executive and administrative functions of the Group in the event that such need arises and none of the Member Agencies and/or Board members agree to perform those functions. Any cost associated with retaining those contractors or consultants shall be Shared Expenses.
9. Board and Board President. Each Member Agency shall appoint one Board member, who shall serve until that person is no longer a representative of the Member Agency and/or the Member Agency has appointed a new Board member. Each year in January, the Board will nominate and vote to select a Board President that shall serve in that role until a new President is selected the following January. If the President vacates their position, the Board shall meet within two weeks of the vacancy and appoint a new Board member as President for the remainder of the current term.
10. Regular Board Meetings. After the Transfer Date, the Board shall meet no less than four times a year to review the status of the outstanding obligations of the Cities Group and take other actions necessary to resolve those obligations.
11. Resolving Obligations and Liabilities. The Board of Directors shall take all actions necessary, in its discretion, to resolve all obligations and liabilities of the Group. Those acts may include, but are not necessarily limited to, executing and/or canceling contracts; authorizing the submission of claims and/or the initiation of litigation; and accepting, denying, defending against, and/or settling claims brought against the Group, including litigated claims.
12. Records Retention. Upon the transfer of all claim files to the respective Member Agencies or their identified claims administrators, the Cities Group shall have no further obligation to retain those records. The Cities Group shall retain all of its other records for statutorily required periods. At such time that the executive and administrative functions of the Group are no longer performed by Chrisman and Associates, the Board shall select at least one Member Agency to receive and retain the business and public records of the Cities Group for the statutorily required periods, even if those periods extend beyond the dissolution of the Cities Group. The Board shall review and approve an itemization of the records that are to be purged by Chrisman and Associates rather than transferred to one or more of the Member Agencies.
13. Ending Resolution. Upon finding that all obligations of the Cities Group have been resolved, the Board of Directors shall approve the Ending Resolution by 151
unanimous vote. Upon the approval of the Ending Resolution, the Cities Group shall be considered dissolved.
14. Mutual Waiver. As of the date that the Ending Resolution is adopted, each Member Agency waives all claims against the Cities Group and against one another with respect to the operation or governance of the Cities Group.
The Councils of each of the Member Agencies have authorized, by adopted resolutions, the dissolution of the Cities Group pursuant to the terms of this Dissolution Agreement.
The signatories below have each been authorized to bind their respective Member Agencies by executing this Dissolution Agreement on their behalf.
_______________________________Dated:________________________________ Town of Atherton
_______________________________Dated:________________________________ City of Dublin
________________________________Dated:________________________________ Town of Hillsborough
________________________________Dated:________________________________ City of Half Moon Bay
________________________________Dated:________________________________ City of San Carlos
152
Attachment 3
Exhibt B to Resolution
153
154
155
Action Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Jul-26 Aug-26 Sep-26 Oct-26 Nov-26 Dec-26 Board Recommends Dissolution Agreement (9/9/2025 Board Meeting) Member Agencies Approve Dissolution Plan (Council meetings through October 2025) Transition of claims files to new administrators (Deadline 12/31/2025) Cities Group stops handling claims and benefits
Board of Directors Retains Consultant(s) to conduct costs studies Cost studies Conducted
Equity balancing (must be balanced by August 1, 2026)
Adopt repayment schedule for Foster City funds (must be complete by July 1, 2026) Identify Member Agency to retain records and transfer records Close out contract with Chrisman & Associates
Adopt ending resolution and make closeout filings with State Payout Remaining Equity to Member Agencies (and payment to Foster City) Resolution of Cost Disputes (Unknown timeline)
Attachment 4
156
A JOINT POWERS AGREEMENT
AMONG
Those public agencies signatory to this agreement for the purpose of establishing, operating and maintaining a Self-Insurance Program for Workers' Compensation.
WHEREAS, this agreement is entered into pursuant to the pro~isions of Title 1, Division 7, Chapter 5, Article 1 (Section 6500, et seq.) of the California Government Code, relating to joint exercise of powers between the public agencies signatory hereto (and also those which may hereafter become signatory hereto) for the purpose of operating a program to be known and designated as THE SAN MATEO COUNTY CITIES INSURANCE GROUP hereinafter designated as the Group; and WHEREAS, it is to the mutual benefit of the parties herein subscribed and in the best public interest of said parties to join together to establish this Joint Powers Agreement to accomplish the purposes hereinafter set forth; and
WHEREAS, the development, organization and implementation of such a program is of such magnitude that it is desirable for aforesaid parties to join together in this Joint Powers Agreement in order to accomplish the purposes hereinafter set forth; and
WHEREAS, the signatories hereto have determined that there is a need by public agencies for a self-insurance system for Workers' Compensation; and WHEREAS, a feasibility study has been conducted which does recommend that the public agencies agree to self-insure under a Joint Powers Agree ment that provides that the cost will be apportioned by losses and administrative expense as determined by the Governing Board; and Attachment 5
157
......... ·.·.··.·····.•-···-•···'·'--'····'-'·"'·""·"'"•'-'"'•""'·",.,.,,., •. •,•·•••·••,•·•••·•••••• ·············································-····· . ."s.··,•·,,..1.,,,,, •• , •••• ,,.,, WHEREAS, Title 1, Division 7, Chapter 5, of the Government Code of the State of California authorizes the joint exercise by two or more public agencies of any power conman to them; and
WHEREAS, it is the desire of the signatories hereto to jointly provide for a Self-Insurance System for Workers' Compensation for their mutual advantage and concern;
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL ADVANTAGES TO BE DERIVED
THEREFROM, AND IN CONSIDERATION OF THE EXECUTION OF THIS AGREEMENT BY OTHER PUBLIC AGENCIES AS DEFINED, EACH OF THE PARTIES HERETO DOES HEREBY AGREE AS FOLLOWS:
1. CREATION OF THE SAN MATEO COUNTY CITIES INSURANCE GROUP - Pursuant to Section 6500 of Title 1, Division 7, Chapter 5, of the Government Code, there is hereby created a public entity, separate and apart from the parties hereto, to be known as the San Mateo County Cities Insurance Group, hereinafter designated as the Group. The debts, liabilities, or obligations of the Group do not constitute debts, liabilities or obligations of any party to this agreement.
The Group shall have the powers conman to public agencies set forth in Section 1 of this agreement, and is hereby authorized to do all acts necessary for the exercise of said common powers, including, but not limited to, any or all of the following: to make and enter into contracts; to incur debts, liabilities or obligations which shall not constitute debts, liabilities or obligations to any party to this agreement; to acquire, hold or dispose of property; to receive gifts, contributions and donations of property, funds, services and other forms of assist ance from persons, firms, corporations and any governmental entity; and to sue and be sued in its own name. Said powers shall be exercised in the manner provided in the law, and except as expressly set forth herein, subject only to such restrictions upon the manner of exercising such powers as are imposed upon public agencies in the exercise of similar powers.
-2- 158
2. PURPOSE - The purpose of the Group shall be to provide to the members the capabilities of self-insurance, pooling, and joint purchases of insurance; establishment and maintenance of a fund to pay self-insured losses; establishment and maintenance of a fund to pay for desired insurance coverages; claims adjustment and administration, safety engineering, and other risk management services; and to provide a self-insurance plan and system for Workers1 Compensation claims against members and as such, to perform, or contract for the performance of, the financial administration, policy formulation, claim service, legal representation, safety engineering, and other development as necessary for the payment and handling of all Workers' Compensation claims against members as required by State law, and be required to purchase and maintain a policy of excess insurance, said Fund being used to pay the deductible portion thereof. Said payment and handling for any member shall be for all Workers' Compensation claims filed under the laws of the State of California arising out of facts occurring during the period of membership in the Group. The Group shall not pay or handle for a member any Workers' Compensa tion claims which arise out of facts occurring before membership commences or after membership terminates.
3. MEMBERSHIP - Each party to this agreement must be eligible for member ship as defined in the Bylaws, and becomes a member on the effective date of this agreement, and is entitled to the rights and privileges, and is subject to the obligations of membership, all as are provided in this agreement. Public agencies desiring membership after initial operation has begun shall apply under the pro visions of the Bylaws.
4. WITHDRAWAL - Any member, having completed three (3) years as a party to this agreement, may withdraw as a party at the end of any fiscal year provided however that such withdrawing party has provided prior written notice of its intention to withdraw to the Board of Directors of the Group no later than March 1 prior to the fiscal year of withdrawal. The fiscal year of the parties -3-
159
to this agreement commences on the first day of July and terminates on the 30th day of June. Refunds of the unencumbered portion of the reserve fund contributed by a withdrawing member may be made on an incremental schedule as determined by the Board. Said schedule shall commence no sooner than five years following the date of withdrawal and be completed no later than ten years from the withdrawal date. The Group shall remain responsible only for those claims of withdrawing members which were incurred while a member of the Group.
5. DISSOLUTION OF THE GROUP - At any time the activities of the Group may be suspended or discontinued upon the consent of all the parties hereto.
However, the Group shall continue to be responsible for all existing assets and liabilities. No assets may be divided or returned until all outstanding obliga tions of the Group have been resolved or a paid-up contract has been enacted which will remove any further obligation from the Group. Said contract may provide for the members to accept responsibility for any outstanding claims. Disposition of assets will be made in proportion to the contributions of the then participating public agencies.
6. BYLAWS - The Group shall be governed pursuant to those certain Bylaws, a copy of which is attached hereto as 11 Exhibit A11 , and by this reference made a part of this agreement as if fully set forth herein. Wherever in this agreement the Bylaws are referred to, said Bylaws shall be those set forth in Exhibit A.
Each party to this agreement agrees to comply with and be bound by the provisions of said Bylaws, and further agrees that the Group shall be operated pursuant to this agreement and said Bylaws.
A two-thirds vote of those entitled to vote shall be sufficient to amend the Bylaws, provided that a quorum is present.
7. GOVERNING BOARD - The Group shall be governed by a board composed of one person appointed by each member agency. Each such agency shall also appoint one alternate. The alternate appointed by an agency shall have the authority to attend, participate in, and vote at any meeting of the Board when the regular member for whom he is an alternate is absent from said meeting. Each member or -4- 160
alternate of the Board shall serve at the pleasure of the agency by which he has been appointed. The successor in office of any member of the Board or alternate shall be appointed by the agency which appointed the predecessor of such member of the Board or alternate.
Each member agency shall have one vote. A vote of the majority of those entitled to vote shall be sufficient to constitute action, provided that a quorum is present except as otherwise provided herein.
8. AFFIRMATIVE ACTION POLICY STATEMENT - It is the permanent and voluntary policy of this Board to practice fair and impartial employment, recognizing applicants and employees on the basis of personal and professional merit, thereby reaffirming the dignity o_f individuals without regard to race, color, creed, national origin, ancestry, age, sex, or physical handicap in every aspect of personnel policies, practices, and treatment of personnel.
9. POWERS OF THE BOARD OF DIRECTORS - The Board shall be responsible for the ongoing operations of the Group and is hereby empowered to implement and enforce these Bylaws and such other rules, regulations and procedures as the Board shall adopt. The Board shall study and determine the best method of processing Workers' Compensation claims, and whether claim administration should be contracted for or provided for by staff. The Board shall be empowered to determine contribution rates annually as provided in the Bylaws and the method by which contributions will be paid to the Self-Insurance Fund. The Board shall also be empowered to provide for additional assessments during the year, if necessary, to allow for increased cost due to changes in the law or excessive claim costs. The Board shall insure that a complete and accurate system of accounting of the fund shall be maintained at all times consistent with established accounting procedures.
The Board shall determine the manner in which Workers' Compensation claims shall be processed. Such processing shall conform to all provisions of law now in effect or later enacted.
-5- 161
10. ADDITIONAL PARTIES - Additional parties to this agreement may be added as provided in the Bylaws.
UPON EXECUTION BY ALL OF THE OFFICIALS DESIGNATED IN THE FOLLOWING, THIS AGREEMENT SHALL BECOME EFFECTIVE ON OCTOBER 5, 1978 AND SHALL CONTINUE UNTIL TERM INA TED AS HEREIN PROVIDED. INSURANCE PROTECTION UNDER THIS AGREEMENT SHALL COMMENCE EFFECTIVE 12:01 A.M. JANUARY l, 1979.
-6-
~s•?~$ Mr. Melvin A?i1eo, Mayor
City of Half Moon Bay
I b-~ ,,,.~- ,,,, ~ ~·· .// .,. ..
:~·~r./ 1/?l .~c~<-"'--Y~
Mr. Robert Davidson, City Manager
Town of Hillsborough
162
AGREEMENT AMENDING THE JOINT POWERS AGREEMENT CREATING A SELF-INSURANCE PROGRAM FOR WORKERS' COMPENSATION CALLED THE SAN MATEO COUNTY CITIES INSURANCE GROUP.
It is hereby agreed by the undersigned cities that the Joint Powers Agreement creating The San Mateo County Cities Insurance Group as executed on October 5, 1978, be amended as follows:
Page six, lines five and six of said Joint Powers Agreement which read: "INSURANCE PROTECTION UNDER THIS AGREEMENT SHALL COMMENCE EFFECTIVE 12:01 A.M. JANUARY 1, 197911 shall be amended to read as follows: "INSURANCE PROTECTION UNDER THIS AGREEMENT SHAbl. COMMENCE EFFECTIVE 12:01 A.M. DECEMBER 30, 197811 • Date November 13!1 1978
. . ert, Mayor
City of Foster City
City of Half Moon ~ay
u.??.~~,tS)~ Mr. Robert Davidson, City Manager
Date
Town of Hillsborough
163
AGREEMENT ADDING ADDITIONAL PARTY TO
SAN MATEO COUNTY CITIES JOINT POWERS AGREEMENT
THIS AGREEMENT is entered into pursuant to San Mateo County Cities Insurance Group By-Laws Section VI.
By execution of this Agreement the City of San Carlos shall, and hereby does, become a party to that certain Joint Powers Agreement and By-Laws dated October 5, 1978 and Amended on November 20, 1978, and agrees to, and shall on and after May 1, 1989, be bound by all of the terms and conditions thereof.
DATED: ~ - l '2.- g4
DATED: 'J - / 'j.. - ?1 CITY OF FOSTER CITY
By~~~
CITY OF HALFj~OQN BAY
By )/\,\.evls, .~
DATED: 1ol-s1/ar I , TOWN OF HILLSBOROUGH .
Br~@_//~
DATED: :ili1fs1 I I
164
AGREEMENT AMENDING THE JOINT POWERS AGREEMENT
CREATING THE SAN MATEO COUNTY CITIES INSURANCE GROUP
It is hereby agreed by the undersigned that the Joint Powers Agreement creating the San Mateo County cities Insurance Group as executed on October 5, 197 8, and as amended from time to time thereafter, shall be further amended and shall provide as follows:
1. The Joint Powers Authority shall henceforth be known as the "Cities Group". All references in the Joint Powers Agreement and amendments thereto to "San Mateo County Ci ties. Insurance Group" shall henceforth refer to and be construed to mean the "Cities Group".
2. Page one, lines eighteen and nineteen shall be amended and henceforth provide: "WHEREAS, the signatories hereto have determined that there is a need by public entities for self insurance procedures and the purchase of insurance for the benefit of the parties hereto pertaining to employee benefit and liability programs of every kind and nature; and"
3. Page two, lines four, five, and six shall be amended and henceforth provide: "WHEREAS, it is the desire of the signatories hereto to jointly provide for self-insurance and insurance for employee benefit and liability programs of every kind and nature for their mutual benefit and advantage;"
4. Page three, lines one through seventeen shall be amended and henceforth provide: "PURPOSE - The purpose of the cities Group shall be to provide to its members the capabilities of self insurance, pooling, and joint purchases of insurance including but not limited to employee benefit programs of every kind and nature, as for example Workers' Compensation, long term disability, life, health, dental, vision, accidental death and dismemberment and retirement benefits. The Cities Group shall also have authority to provide general liability, property, auto liability, fidelity, crime and other insurance programs on a joint purchase or pooled self insurance basis. The Cities Group shall arrange establishment and maintenance of a fund to pay self-insured losses; establishment and maintenance of a fund to pay for desired insurance coverages; claims adjustment and administration, safety engineering, and other risk management services; and to provide a self-insurance plan and system for Workers' compensation and other benefit program claims against members and as such, to perform, or contract for the performance of, the financial administration, policy formulation, claim service, legal representation, safety engineering, and other development as necessary for the payment and handling of all employee benefit program claims against members, and be required to purchase and maintain a policy of excess insurance, said Fund being used to pay the deductible portion thereof. Said payment and -1-
165
handling for any· member shall 1:le for all employee l::lenefit or liability programs estahlished by the Cities Group's Board of Directors arising out of facts occurring during the period of membership in the cities Group. The cities Group shall not pay or·. handle for a member' s··employee benefit or liability program claim which arises cut of facts occurring before membership commences or after membership terminates.
DATED: a~ /1_,, /'/tf2,, TOWN OF ATHERTON
By:~f:-~
DATED: July 30, 1992
_;2/~lt;3 DATED: _ __.:.I_~/_'., __ _ CITY" OF' FOSTER CITY DATED: Juna 15. 1993 CITY OE' HALF MOON BAY
By: ~~kJ~ ----------------
T0iili OF BILLSEOROOGE
.....--;:::-__ _
DATED: __ JU_L_Y_1_3~,-·~19~9~2- CI~Y OF SAN CA.'tUtCS
By:=:5 ~~·
MAYOR
-2-
166
Acrreement Amending The Joint l?owe.rs Agreement
Creating the Cities G.rouo
:rt is hereby agreed by the undersigned that the Joint Powers Agreement creating the Cities Group as e:~ecuted on October 5, 1978, and as amended from time to tL~e thereafter, shall be further •amended and shall provide as follows:
1. Page 3, Section 4. WITHDR.~WAL - P...ny member, having completed thre·e (3) years as a party to this agreement, may withdraw as a party at the end of any fiscal year provided however that such withdrawing party has a total. fund bal.a.nce in the Group exceed±:ng .its .liabi.lities val.ued on the .last day of its membership .in the ·'"same ratio as the remaining members in total, bu.t in no case :Less than 1. 5 : 1. Such w.ithdrawing party must provide aa.s 1=1re~,~:.dee prior written notice of its intention to withdraw to the Board of Directors o! the Group no later than Harah :.. th~ Janua._'7 l prior to the fisca.l year of withdrawal. The fiscal year of the parties to this agreement commences on the first day of July and tei;-minates on the 30th day of June ..
Refunds of the unencumbered portion of the reserve fund contributed by a withdrawing member may be made on an incremental schedule as determined by the Board. Said schedule shall commence no sooner than five years following the date of withdrawal and be completed no later than ten years from the withdrawal date. The Group sh.all remain responsible only for those claims of withdrawing members which were incurred while a member of the Group.
DATED: ~,pj' «S: I tr1
DP..TED :-4---~~P:-1-+-r
::'" .. ~ Jr/ct 7 DATED: __ lS--~1/ _____ _
TOWN OF ATEZR1'0N
By )<,~,-'d QJ a: hJi~
CITY OF Et,,-/:wz ~'!
Bt: .di&klfi!~-(~
CITY~F ,..,.:a~rn::
Bv: ~ .. (V
CITY OF EAU" MOON BAY
167
B Y L A W S
OF THE
SAN MATEO COUNTY CITIES INSURANCE GROUP
I OFFICERS OF THE BOARD OF DIRECTORS
The Board shall elect a president, vice-president and secretary/ treasurer at its first meeting; and thereafter at the first meeting held in each succeeding calendar year, the Board shall elect or re-elect its president, vice-president and secretary/treasurer.
In the event that the president, vice-president or secretary/ treasurer so elected ceases to be a member, the resulting vacancy shall be filled at the next regular meeting of the Board held after such vacancy occurs. In the absence or inability of the president to act, the vice-president shall act as president. The president, or in his absence the vice-president, shall preside at and conduct all meetings of the Board and of the Governing Board.
II MEETINGS OF THE BOARD
A. Regular Meetings
The Board shall provide for its regular, adjourned regular, and special meetings as needed provided, however, that it shall hold at least one regular meeting in each calendar quarter. The dates upon which and the hour and place at which any regular meeting shall be held shall be fixed by resolution of the Board and a copy of such resolution shall be filed with each member agency.
The place of the regular meetings shall be such public building or other place as may be designated by the Board.
168
B. Ralph M. Brown Act
The Board shall adopt rules for conducting its meetings and other business. All meetings of the Board including without limitation regular, adjourned regular, and special meetings shall be called, noticed, held and conducted in accordance with the provisions of the Ralph M. Brown Act (comnencing with Section 54950 of the California Government Code).
C. Minutes
The secretary of the Board shall cause minutes of all meetings to be kept and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each member of the Board and to each member agency.
D. Quorum
A majority of the members of the Board shall constitute a quorum for the transaction of business, except that less than a quorum may adjourn from time to time.
III MEMBERSHIP
Any City or Special District located within the political jurisdiction of San Mateo County is eligible to apply for membership; said membership shall be subject to the limitations contained in the Bylaws, including Section VI.
IV ACCOUNTS AND RECORDS
The Group shall establish and maintain such funds and accounts as may be required by good accounting practice or by any provision of law or -2-
169
any resolution of the Group. Books and records of the Group in the hands of the treasurer shall be open to inspection at all reasonable times by representatives of the parties. The Board, as soon as practical after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to each of the parties. The signature of two of the three officers shall be required to expend funds. The Group shall either make or contract with a Certified Public Accountant, or Public Accountant, to make an annual audit of the accounts and records of the Group. In each case, the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the Government Code of the State of California and shall conform to generally accepted auditing standards. When such an audit of accounts and records if made by a Certified Public Accountant, or Public Account ant, a report thereof shall be filed as public record with each of the parties hereto, and also with the County Auditor of San Mateo. Such report shall be filed within twelve (12) months of the end of the fiscal year under examination.
Any costs of the audit including contracts with or employment of Certified Public Accountants, or Public Accountants, in making an audit pursuant to this section, shall be borne by the Group and shall be a charge against any unencumbered funds of the Group available for this purpose.
Additionally, the treasurer of the Group shall assume the duties described in California Govenment Code Section 6505.5 to wit:
1. Receive and receipt for all monies of the Group and
place them 1n the separate bank account as designated
-3- 170
by the Board to the credit of the Group.
2. Be responsible upon his bond for the safe-keeping and disbursement of all Group money so held by him.
3. Pay, when due, out of money of the Group so held by him all sums payable by the Group.
4. Verify and report in writing on the first day of July, October, January, and April of each year to the Board
and to the parties to this agreement the amount of money he holds for the Group, the amount of receipts since his last report, and the amount paid out since his last report.
V LOSS RECORDS
The Board shall maintain or cause to be maintained accurate loss records for all risks insured against, and all claims paid. Loss reports shall be forwarded to member agencies on, at least, a quarterly basis.
VI ADDITIONAL PARTIES
Any other public agency within the political jurisdiction of San Mateo County may become a party to this agreement upon execution of an agree ment between such public agency and the Group, the terms of which agreement shall be identical to the terms of this agreement.
Any public agency desiring to join the Group shall submit a properly executed copy of the Joint Powers Agreement to the Board prior to March 1. A two-thirds vote of the Joint Powers Board shall be required for acceptance of such additional member. Such participation shall begin the following July l, unless the Board shall authorize another date.
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171
Such additional public agencies shall forthwith pay to the Group its current contribution as determined by the Board. Thereafter, such additional party shall be considered a party to the agreement to the same extent as all of the original parties and for all purposes.
VII AMENDMENTS
Amendments to these Bylaws may be proposed by the designated representa tive of any member agency. The proposed amendment shall be referred to the Board for its consideration. A copy of the proposed amendment, with the Board's recommendations and reasons therefore shall be forwarded to each member agency. The Bylaws may then be amended by written agree ment signed by all the parties to the Joint Powers Agreement. If two thirds of the parties to this agreement agree to an amendment, the other parties must also agree to said amendment, or they may be involun tarily terminated as parties to this agreement by using the procedure set forth in Section VIII of the Bylaws.
VI II INVOLUNTARY TERMINATION
Upon good cause being established, two-thirds of the Board shall vote for involuntary termination of a member agency.
Such involuntary termination shall be effective at the end of that fiscal year, unless the Board specifies otherwise.
IX ENFORCEMENT
The Board is hereby given authorfty to enforce· this agreement. If suit 1s necessary therefore, a defaulting member shall pay reasonable attorney fees to the Group as adjudicated by the Court.
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172
X INVALIDITY
Should any portion, tenn, condition, or provision of this agreement be determined by a court of competent jurisdiction to be illegal or in conflict with any law of the State of California, or be otherwise rendered unenforceable or ineffectual, the validity of the remaining portions, terms, conditions, and provisions shall not be affected thereby.
XI FINANCE
A. Each member agency shall pay to the Group each fiscal year the annual contribution calculated pursuant to Paragraphs Band C.
For the first six months of operation beginning January 1, 1979, the sums appearing in the schedule below will be paid on January 1, 1979. In subsequent years, partial payments shall be made in advance based on an estimated annual cost calculated by the Board. Said partial payments shall be made in the first year or partial fiscal year as follows: Fifty percent (50%) in July or the first month of operation; Twenty-five percent {25%) in December or the middle month of operation; Twenty-five percent (25%) in March or three-quarters through the partial fiscal year, as determined by the Board. Partial payments for subsequent years shall be made in July, December and March at a percentage to be determined by the Board.
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173
--------~-, .. ,,,., ...... •••••••••--••••••••••••••••••••"••"•••••••••••••••~•'••••••••••••••••••••••••.'••••>•••••••••••••'"•'"~v•.•.-,•.•••••••• B. The member contribution schedule for the period of January 1, 1979 to June 30, 1979 shall be approximately*:
City Amount
Atherton $ 20,250
Brisbane 22,500
Foster City 60,000
Half Moon Bay 11,250
Hillsborough 30,000
The Joint Powers Authority shall have no responsibility to pay the State Fund premiums or other liabilities incurred by the member agencies before the effective date of the insurance under this agreement.
C. The yearly premium paid to the Joint Powers Authority by the member agency for the two years following the initial one-half year shall be based upon a percentage of the manual premium according to the applicable WCIRB rate as determined by the Board of the Joint Powers Authority. Thereafter each member agency's premium may be modified by decision of the Board according to the loss experience of each member defined by the WCIRB rating plan. This loss experience mechanism shall operate to ensure that each mem~er returns over a period of time to the Joint Powers Authority the funds paid out on its behalf as paid losses.
D. The Group shall operate on a fiscal year from July 1 to June 30. *To be adjusted according to actual payroll figures.
-7-
174
E. Handling Funds
The Group shall have the power, authority and duty to handle all aspects of Workers' Compensation claims against members arising out of facts occurring during membership in the Group.
F. Contributions
Without in any way limiting the powers otherwise provided for in this agreement or by statute, the Group shall have the power and authority to receive, accept, and utilize property, real or personal, from any member or its agents or representatives; to receive, hold, dispose of, to construct, operate and maintain buildings and other improvements; and to receive, accept, expend and disburse funds by contract or otherwise, for purposes consistent with the provisions of the Group, which funds may be provided by any member or their agents or representatives.
G. Additional Income
The Group shall accept and deposit monies from any of the following sources earned after the date of this agreement:
1. Interest Income
2, Refund of the Group's Excess Workers' Compensation
Insurance Premiums
3. Workers' Compensation Subrogation Recoveries
4. Payments by the State of California under State
Mandated Reimbursement for Workers• Compensation
Legislation
5. Grants from any Agency or Private Company (provided
that no conflict of interest is created)
-8-
175
-~~--- .... -....... -.. -................ · .... •.-.... , .... , .......... .
H. Debts
Should the projected expenses for a given year exceed the given assets of the pool for that year, each member shall be assessed by the Board an additional amount based upon the percentage of yearly premiums paid by each member relative to the total yearly premiums paid by all members.
I. Disposition of Property and Funds
In the event of the dissolution, complete rescission or other final termination of this agreement by all agencies then a party hereto, any property interest remaining in the Group following a discharge of all obligations, shall be returned to the current members.
J. Operating Fund
This fund shall be established and maintained out of the member contributions, and shall be for the purpose of paying for the following:
1. Insurance Premiums
2. Claims Management Expenses
3. Salaries of Administrators, if any
4. Safety Engineering
5. Data Processing Costs
6. Investigative Costs
7. Legal Costs
8. Miscellaneous
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176
K. Claim Fund
This fund shall be established and maintained out of the member contributions, and shall be solely for the purpose of paying Workers' Compensation claims, except that the Board may authorize a transfer from this fund to the operating fund to cover unexpected expenses.
The Claim Fund shall be the repository of the •11 reserves 11 to be used for future Workers' Compensation payments, averaging up to eleven (ll) years.
L. The Group shall have authority to seek and recover subrogation monies wherever possible. Such monies shall be deposited in the Claim Fund.
XII LIABILITIY
Except as otherwise provided by individual contract, pursuant to the provisions of Section 895, et seq., of 'the Government Code of the State of California, each member of the Group shall be liable for its pro rata share of all debts and liabilities of the Group, and its pro rata share of all debts and liabilities for Workers' Compensation claims against members arising out of facts occurring while a member of the Group. To achieve such purpose, each member indemnifies and holds harmless the other members for any loss, cost or expense that may be imposed upon such member in excess of such pro rata liability. (The rules therefor, as set forth in Civil Code Section 2788 are hereby made a part of these Bylaws.)
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177
XIII EFFECTIVE DATE
These Bylaws shall go into effect immediately upon the effective date of the Joint Powers Agreement.
XIV INVESTING OF RESERVES (Claim Fund)
The Board shall invest or cause to be invested such reserves as are not necessary for ilffllediate operation of the Claim Fund in such securities as are prudent and legal for public agencies.
The level of cash to be retained in the Operating and Claim Funds shall be determined by the Governing Board.
XV GLOSSARY
Unless the context otherwise requires, the terms used herein shall have the following meanings:
BOARD -- shall mean the governing board of the Group.
BROKER -- shall mean the broker engaged by the Board for the purpose of acquiring an insurance policy.
W.C.I.R.B. -- shall mean Workers' Compensation Insurance Rating Bureau.
CLAIM FUND -- shall mean the fund established for the purpose of paying the cost of the deductible portion of Workers' Compensation claims.
CLAIMS ADJUSTER -- shall mean the claims adjuster engaged by the Board for the purpose of determining losses and payments with respect to the Claim Fund.
CONTRIBUTION -- shall mean money paid by a member agency to the Group in return for the handling of Workers' Compensation claims.
EXPERIENCE MODIFICATION FACTOR·- shall mean a factor used in determining individual member contributions, derived from the claim activity of the member over the previous three years.
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178
GROUP -- shall mean the San Mateo County Cities Insurance Group created by this agreement.
LOSS REPORTS -- shall mean a Report showing a member's Workers' Compensa tion claims in detail including current status.
MEMBER -- shall mean an individual member agency which belongs to the San Mateo County Cities Insurance Group.
OPERATING FUND -- shall mean the fund established by the Group for the purpose of paying insurance premiums and administrative and other costs.
RESERVES -- shall mean that part of the member's contribution held by the Group to make future Workers' Compensation payments.
SELF-INSURANCE (Permissively Uninsured) -- shall mean setting aside funds to pay for losses not covered by insurance.
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179
Amendment to the Cities Group By-Laws as enacted by unanimous Vote of the Board of Directors at its duly noticed meeting On June 28, 2000
VIII A. Involuntary Termination
Upon the unanimous vote of all of the Board of Directors except the Director representing the member agency being terminated, a member agency may be involuntarily terminated. Upon the effective date of termination, the terminated member shall be subject to the following:
1. The terminated member shall assume full financial and administrative responsibilities for all pending and future claims against the Group or its programs which are in any way associated with the terminated member's past membership in the Group.
2. The terminated member's equity in the Group shall be reduced by all claim payments and other expenses as of the day termination becomes effective. If following the terminated member's assumption of all claim liabilities valued as of the effective day of termination the member's remaining equity is less than zero, the terminated member shall pay to the Group an amount sufficient to bring its total equity to zero. If the member's final equity is greater than zero, it shall be returned to the member in accordance with section 4. of the Joint Powers Agreement.
VIII B. Agreed Termination
Upon unanimous vote of the full Board of Directors, a member agency may be terminated by agreement. Such termination shall be conditioned upon the terminated member's duly authorized agreement to comply with the provisions of Sections VIII A. 1. and 2. hereof. In addition, the terminated member shall agree to indemnify, release from liability and hold harmless the Cities Group, its Directors, member agencies, officers, agents and their employees from liability for acts prior to the effective date of termination.
In the case of either involuntary or agreed termination, the effective date will be July 1 of each year unless the Board specifies otherwise.
180
Amendment to the Ci ties Group Bylaws enacted by V:ne,,J'J1n?&!:!§Ote of the Board of Directors at its duly noticed meeting on /l/w. <? / 2004.
1. Section III is amended, and shall henceforth provide:
Any City, Special District, or other public agency
located within the State of California is eligible
to apply for membership; said membership shall be
subject to the limitations contained in the Bylaws,
including Section VI.
2. The first paragraph of Section VI is amended, and shall henceforth provide:
Town
by:
Any other City, Special District, or public agency
within the State of California may become a party
to this agreement upon execution of an agreement
between such public agency and the Group, the terms
of which agreement shall be identical to the terms
of this agreement.
of Atherton
Wn~, Date:
0 Date:
I I ' I
Date:
Date:
I I
City of San Carlos
by, f2L Gwr, Date:
181
AGREEMENT ADDING ADDITIONAL PARTY TO
CITIES GROUP JOINT POWERS AGREEMENT
THIS AGREEMENT is entered into pursuant to the Cities Groq.p By-Laws Section VI.
By execution of this Agreement the City of Dublin shall, and hereby does, become a Party to that certain Joint Powers Agreement and By-Laws dated October 5, 1978 and Amended November 20, 1978, May 1, 1989, July 1, 1993 and June 30, 1997, and agrees to, and shall on and after January 1, 2005, be bound by all of the terms and conditions thereof.
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182
STAFF REPORT
CITY COUNCIL
Agenda Item 5.9
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Adopting an Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code
Prepared by: Darlynn Haas, Management Analyst II, Julius Pickney, Management Analyst II, and Rhonda Franklin, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider adopting an Ordinance amending the Dublin Municipal Code related to Purchasing Policy thresholds. The City Council waived the first reading and introduced the Ordinance on October 7, 2025, and is now being asked to waive the second reading and adopt the Ordinance.
STAFF RECOMMENDATION:
Waive the second reading and adopt the Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On October 7, 2025, the City Council waived the reading and introduced an ordinance (Attachment 1) to amend Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code. The proposed ordinance pertains to the Purchasing Policy thresholds.
The proposed amendments increase the formal bidding and City Manager purchasing authority limits to align with the California Uniform Public Construction Cost Accounting Act (CUPCCAA) limits and establish that future increases to these limits will correspond to the formal bidding thresholds set forth in: 1) the California State Contracting Manual (Scope of Purchasing Authority, Section 100.2) for goods and services; and 2) the CUPCCAA for public works contracts.
183
If adopted, City staff will incorporate the changes into the City’s standard operating procedures.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code
2) City Council Staff Report dated October 7, 2025 (without attachments)
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Attachment 1
Ord. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 7 ORDINANCE NO. XX – 25
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING CHAPTER 2.36 (CONTRACTS AND PURCHASING)
OF THE DUBLIN MUNICIPAL CODE
WHEREAS, the City Council of the City of Dublin has established Chapter 2.36 of the Dublin Municipal Code to establish efficient procedures for the procurement of services, supplies, equipment, and public projects; and
WHEREAS, the current thresholds for the City Manager (designated as Purchasing Agent) authority and bidding requirements have not been updated since the adoption of Ordinance 12 - 12, and do not reflect current State guidance, best practices, or regional benchmarks; and
WHEREAS, Staff conducted a data analysis of neighboring cities, and collected information from the California Uniform Public Construction Cost Accounting Act (CUPCCAA ), the California Department of General Services Procurement Division , and the California Association of Public Procurement Officials, and found that incr easing purchasing authority thresholds and bidding requirements would align the City with State guidance and local best practices; and
WHEREAS, California Public Contract Code Section 22032 permits public projects of two hundred twenty thousand dollars ( $220,000) or less to be contracted through informal bidding procedures, and the State’s Scope of Purchasing Authority 100.2 provides that goods and services procurement of up to one hundred thousand ($100,000) may be treated at an informal level; and
WHEREAS, the City Council finds that increasing the purchasing authority and bidding levels will enhance efficiency, reduce administrative costs, improve timely acquisition of goods and services, and maintain appropriate financial oversight consistent with State guidance.
NOW, THEREFORE, the City Council of the City of Dublin does ordain the following:
Section 1. Amendment to Section 2.36.020. Section 2.36.020 is amended to read as follows:
For the purposes of this chapter, the words set out in this section shall have the following meanings:
A. “Consultant or professional services” means the services rendered by architects, attorneys, engineers, doctors, financial consultants, planning or environmental consultants, investment advisors, bank or trust ee officers, and other professional or specialized consultants.
B. “Contract” means any agreement to do or not do a certain thing. For the purposes of this chapter, “contract” and “agreement” are synonymous. The term “contract” includes, but is not limited to, a purchase order; a contract for services; an addendum or change order, which means a change or addendum to an executed contract; a letter of agreement; and a memorandum of understanding.
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Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 2 of 7 C. “Force account” is a term used by the Uniform Constr uction Cost Accounting Procedures meaning an account which is used to account for work performed on public projects using internal resources, including but not limited to labor, equipment, materials, supplies, and subcontracts of the public agency.
D. “Emergency” means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.
E. “General services” means and includes any work performed or services rendered by an independent contractor, with or without the furnishing of materials, including, but not limited to, the following:
1. Maintenance or nonstructural repair of city buildings, structures or improvements which does not require engineering plans, specifications or design, including, but not limited to, unscheduled replacement of broken window panes, fire extinguisher maintenance, minor roof repairs, plumbing, elevator maintenance, custodial services and pest control, etc.;
2. Repair, modification and maintenance of city equipment and software;
3. Cleaning, analysis, testing, moving, removal or disposal (other than by sale) of city supplies and equipment;
4. Replanting, care or maintenance of pub lic grounds, including, but not limited to, maintenance of trees, shrubbery, flowers, and lawns;
5. Providing temporary personnel services;
6. Providing other miscellaneous services to facilitate city operations;
7. Performing repair, demolition or other work required to abate nuisances under this code;
8. Licensing software services;
9. Leasing or rental of equipment (personal property) for use by the city;
10. Maintenance of equipment owned or leased by the city.
“General services” does not include consultant or professional services, or work associated with a public project.
F. “Goods of a technical nature” means hardware, software, or communications equipment, or any item that is substantially similar to the foregoi ng as determined by the Purchasing Agent.
G. “Large contract” means a contract for the purchase of general services or supplies and equipment with a total cost of more than $100,000. Notwithstanding the foregoing, the $100,000 threshold set forth in the previous sentence shall automatically increase if the amount set forth for the “formal level” of contracting in Section 100.2 of the State Contracting Manual or its successor is increased.
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Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 3 of 7
H. “Large public project” means a “public project,” as defined in subdivision (c) of Public Contract Code section 22002, with a total cost of $220,000 or more. Notwithstanding the foregoing, the $220,000 threshold set forth in the previous sentence shall automatically increase to reflect the amount set forth in subdivision (b) of Public Contract Code section 22032.
I. “Public project” shall have the meaning given that term by California Public Contract Code Section 22022.
J. “Small public project” means a “public project,” as defined in subdivision (c) of Public Contract Code section 22002, with a total cost of less than $220,000. Notwithstanding the foregoing, the $220,000 threshold set forth in the previous sentence shall automatically increase to reflect the amount set forth in subdivision (b) of Public Contract Code section 22032.
K. “Small contract” means a contract for the purchase of general services or supplies and equipment with a total cost of between $10,000 and $100,000, inclusive .
Notwithstanding the foregoing, the $100,000 threshold set forth in the prev ious sentence shall automatically increase if the amount set forth for the “formal level” of contracting in Section 100.2 of the State Contracting Manual or its successor is increased.
L. “Supplies and equipment” means and includes tangible goods, su pplies, equipment, vehicles, printing, materials, and furniture and furnishings purchased on behalf of the city.
M. “Very small contract” means a contract for the purchase of general services or supplies and equipment with a total cost of less than $10,000.
N. “Very small public project” means a “public project,” as defined in subdivision ( a) of Public Contract Code section 22002, with a total cost of $ 75,000 or less. Notwithstanding the foregoing, the $75,000 threshold set forth in the previous sentence shall automatically increase to reflect the amount set forth in subdivision ( a) of Public Contract Code section 22032.
Section 2. Amendment to Section 2.36.050. Section 2.36.050 is amended to read as follows:
Purchasing Agent authority for contracts and purchases—Small contracts.
A. The Purchasing Agent is authorized to enter into a small contract on behalf of the city and approve a purchase by the city without the prior approval of the City Council, so long as the contract or purchase satisfies the following conditions:
1. The monies have been appropriated; and
2. The contract or purchase is for consultant or professional services, general services, or supplies and equipment.
B. In an emergency the Purchas ing Agent may authorize the expenditure of any unencumbered monies in the emergency reserve fund, notwithstanding the fact that such 187
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 4 of 7 monies may not have been appropriated for such purpose, to the extent that said emergency funds have not been appropriated or are otherwise unavailable therefor.
Section 3. Amendment to Section 2.36.070. Section 2.36.070 is amended to read as follows:
Contracts and purchases of general services, supplies and equipment —Very small contracts.
For very small contracts , informal quotations should be obtained, but are not required.
Comparative pricing is expected to secure the lowest price. Negotiated pricing is allowed and departments are strongly encouraged to solicit quotations from city-based businesses.
Section 4. Amendment to Section 2.36.080. Section 2.36.080 is amended to read as follows:
Contracts and purchases of general services, supplies, and equipment —Small contracts.
A. The award of any small contract shall, whenever possible, be based on at least three (3) quotations. For small contracts of less than fifty thousand dollars ($ 50,000), the quotations may be verbal or written. For small contracts greater than fifty thousand dollars ($50,000), the quotations shall be in writing, which writings may include facsimile and electronic mail transmissions. Quotations with the required documentation shall be submitted to the Finance Department for approval by the Purchasing Agent. Negotiated pricing is allowed and departments are strongly encouraged to solicit quotations from city- based businesses. The award of any small contract shall be consistent with the factors stated in Section 2.36.060 and shall be made from the vendor that submits the lowest total cost.
B. At the discretion of the Purchasing Agent, the competitive bidding procedure set forth in Section 2.36.090 may be used for any acquisition of general services, supplies and equipment, regardless of the value.
Section 5. Amendment to Section 2.36.090. Section 2.36.090 is amended to read as follows:
City Council authority for contracts and purchases —Large contracts—Competitive bidding.
City Council approval shall be required to authorize large contracts.
Awards of large contracts shall comply with the competitive bidding procedure set fort h in this section, except as provided in Section 2.36.100. Bids should be obtained from one (1) or more vendors located within the city whenever possible.
A. Notices inviting bids shall include a general description of the services and/or articles to be purchased or sold, where bid blanks and specifications may be obtained, the time and place for bid openings, and whether a bid deposit or bond and a faithful performance bond will be required.
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Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 5 of 7 B. Notices inviting bids shall be posted in at least thre e (3) public places in the city that have been designated by ordinance as the place for posting public notices, at least fourteen (14) calendar days before the date of opening the bids.
C. The Purchasing Agent shall also solicit sealed bids from all resp onsible prospective suppliers whose names are on the bidder’s list and may advertise the notice inviting bids in applicable publications and websites readily accessible to the public.
D. When deemed necessary by the Purchasing Agent or City Council, any bidder may be required to submit a bid deposit or bond in an amount determined by the Purchasing Agent or City Council. A successful bidder (and his surety, if a bond is furnished) shall be liable for any damages upon the bidder’s failure to enter into a contract with the city or upon the bidder’s failure to perform in accordance with the tenor of his or her bid.
E. When deemed necessary by the Purchasing Agent or City Council, any person or entity entering into a contract with the city may be required to furnish a faithful performance deposit or bond in an amount determined by the Purchasing Agent or City Council.
F. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.
G. At its discretion, the City Council may reject all bids presented and re -advertise for bids.
H. Contracts shall be awa rded by the City Council to the lowest responsive, responsible bidder, except as otherwise provided herein.
I. If two (2) or more bids received from responsible bidders are for the same total amount or unit price, quality and service being equal, preference shall be given to the local vendor, or the City Council may accept the lowest bid made by negotiation with the tie bidders and the Purchasing Agent at the time of the bid opening.
Section 6. Amendment to Subdivision A.1. of Section 2.36.100. Subdivision A.1. of Section 2.36.100 is amended to read as follows:
1. Large contracts involving the acquisition of consultant or professional services will require City Council approval.
Section 7. Amendment to Section 2.36.120. Section 2.36.120 is amended to read as follows:
Purchase orders.
Purchases for small contracts shall be documented by purchase orders prepared by the Purchasing Agent in accordance with adopted administrative policies.
Section 8. Amendment to Section 2.36.160. Section 2.36.160 is amended to read as follows:
Public projects.
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Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 6 of 7
Public projects shall follow the purchasing procedures as set forth in Section s 22030– 22045 of the Public Contract Code.
A. Contracts for very small public projects may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order (Reference: Public Contract Code Section 22032).
B. Contracts for small public projects may be let to contract by the informal procedures set forth in Sections 22030–22045 of the Public Contract Code.
1. A list of contractors shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission.
2. Where a public project is to be performed, a notice inviting informal bids shall be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with this section, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified; provided, however:
a. If there is no list of qualified contractors maintained by the city for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the California Uniform Construction Cost Accounting Commission.
b. If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.
3. All mailing of notices to contractors and construction journals pursuant to this section shall be completed not less than fifteen (15) calendar days before bids are due.
4. The notice inviting informal bids shal l describe the project in general terms, how to obtain more detailed information about the project, and shall state the time and place for the submission of bids.
5. The Purchasing Agent is authorized to award informal contracts pursuant to this section.
C. Contracts for large public projects shall be authorized by City Council and shall comply with the competitive bidding procedures set forth in Section 2.36.090. Contracts for very small and small public projects may be approved by the Purchasing Agent. (Reference:
Public Contract Code section 22034.)
Section 9. Effective Date. This Ordinance shall take effect and be enforced thirty (30) days following its final adoption.
Section 10. Posting. The City Clerk of the City of Dublin shall cause this Ordinance to be posted in at least three public places in the City of Dublin in accordance with Section 36933 of the Government Code of the State of California.
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Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 7 of 7
PASSED, APPROVED AND ADOPTED this 21st day of October 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
191
STAFF REPORT
CITY COUNCIL
Agenda Item 8.1
DATE: October 7, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Introduction of an Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code
Prepared by: Darlynn Haas, Management Analyst II, Julius Pickney, Management Analyst II, and Rhonda Franklin, Management Analyst II EXECUTIVE SUMMARY:
The City Council will consider introducing an Ordinance amending the Dublin Municipal Code related to Purchasing Policy thresholds. The proposed updates are intended to create efficiencies in the City’s purchasing activities, incorporate recent updates to the California Uniform Public Construction Cost Accounting Act, and align the City’s practices with the industry best practices.
STAFF RECOMMENDATION:
Waive the reading and introduce the Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code.
FINANCIAL IMPACT:
There is no direct financial impact associated with this item; however, efficiencies gained in the purchasing process are expected to result in indirect cost savings through improved staff productivity.
DESCRIPTION:
In April 2025, Staff conducted a review of the City’s Purchasing Policy to evaluate how well it aligns with best practices in governmental purchasing, including accounting for inflationary impacts, legislative changes, and evolving operational needs. As part of this effort, Staff analyzed guidance from state purchasing regulators, collected data from neighboring cities, and evaluated internal operations. This report presents the results of the research and includes proposed amendments to the Purchasing Policy to create efficiencies and provide the flexibility Staff requires to respond nimbly to the community’s needs.
Attachment 2
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Background
Cities purchase goods and services through procurement policies and procedures designed to ensure fairness, transparency, and accountability with taxpayer money. Such policies, which are generally included in agency municipal codes, establish things like definitions of the various types of purchases, competitive bidding requirements and exceptions thereof, and levels of authority to make purchases.
While purchasing authority and acquisition methods (i.e., bidding procedures) are two different things, they are almost always aligned. Some acquisition methods are complex and considered high risk, such as those used to award large construction contracts. Thus, it is reasonable that those contract awards would be made at the governing board level. Others are less complex and involve less risk, such as those used to select a mass printing vendor, and therefore those purchases could reasonably be approved at the Purchasing Agent (e.g., City Manager) level. Said simply, the maximum authority of a City Manager is typically limited to purchases that do not involve a formal bidding process.
There are two primary categories into which purchases fall: general services (supplies, equipment, consulting and professional agreements, etc.) and public works contracts, defined as “any agreement for the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind” by the California Public Contract Code (PCC). The PCC is the body of state law governing how public entities in California award contracts for public projects and services. Cities must comply with the PCC, but they can be more restrictive with their own policies.
Other agencies’ practices provide guidance on purchasing practices at the local level. These include the California Department of General Services Procurement Division, which publishes the State Contracting Manual. They also include the California Association of Public Procurement Officials (CAPPO), which provides procurement survey data, including public agency information on purchasing policies, procedures, and regulations to help agencies evaluate their own practices. These agencies all generally align with each other in their guidance on acquisition methods.
Dublin’s Purchasing Policy
The City of Dublin’s Purchasing Ordinance – also called the Purchasing Policy - was adopted in December 1983 (Ord. No. 16-83), shortly after the City’s incorporation. At that time, the City Manager, as Purchasing Agent, was authorized to make purchases of less than $5,000 (for general services as well as public works contracts), with anything above that requiring City Council approval. Purchases over $5,000 also necessitated a formal bidding process, which – at least today - is a lengthy and heavily regulated process.
The Ordinance was amended for the first time in February 2000 (Ord. No. 4-00) to update competitive bidding requirements and increase the City Manager’s purchasing authority to $20,000 for all purchases.
The most recent update to the Purchasing Policy was made in August 2012 (Ord. No. 12-12) to increase the City Manager’s authority and formal bidding threshold to $45,000 for general 193
services. The City also “opted in” to the California Uniform Public Construction Cost Accounting Act (CUPCCAA), a voluntary program enacted in 1983 as part of the PCC to help promote “uniformity of the cost accounting standards and bidding procedures on construction work performed or contracted by public entities in the state” (Section 22001). If a City opts in, its competitive bidding threshold for public works projects can increase above the $5,000 default in Public Contract Code Section 20162. In aligning with the CUPCCAA guidelines at the time, the City Council approved an increase to the competitive bidding trigger and City Manager authority for public works contracts to $100,000.
The CUPCCAA itself was most recently updated by Assembly Bill (AB) 2192 during the 2023- 24 legislative session and became effective January 1, 2025. To create efficiencies and flexibility in how governments operate, AB 2192 implemented a new formal bidding threshold of $220,000 for public works contracts.
Despite this change in CUPCCAA guidelines, Dublin has maintained the same purchasing authority and formal bidding thresholds ($45,000 for goods and services and $100,000 for public works contracts) since 2012.
Other Local Agencies
To further inform the evaluation of Dublin’s Purchasing Policy, Staff analyzed survey data from CAPPO and reached out to neighboring cities. Data from 18 Bay Area public agencies, listed below, were reviewed.
Cities/Counties: Berkeley, Contra Costa County, Livermore, Mission Viejo, Mountain View, Oakland, Pleasanton, San Leandro, San Ramon, Santa Rosa
Other Agencies: Alameda County Water District, Alameda Municipal Power, Central Contra Costa Sanitary District, Eastern Contra Costa Transit Authority, Golden Gate Bridge Highway and Transportation District, San Mateo County Community College District, Santa Clara Valley Water, Sonoma-Marin Area Rail Transit District
The survey data reflect that other agencies have generally kept pace with industry best practices, with the average City Manager purchasing authorities at $100,000 and $200,000 for the two purchase types, as shown in Table 1. These limits typically align with bidding thresholds as well.
Table 1: Average City Manager Purchasing Authority
Goods and Services Public Works Projects
Amounts Percentage Amounts Percentage
$50,000 25% $50,000 28%
$75,000 16% $75,000 11%
$100,000 36% $100,000 11%
$200,000+ 23% $200,000+ 50%
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Data from the cities of Livermore, Pleasanton, and San Ramon are listed in Table 2, including the period the purchasing limit was last updated.
Table 2: City Manager Purchasing Limit from Livermore, Pleasanton, San Ramon City
Goods & Services /
Professional
Services
Public
Projects
Livermore (July 2025) $200,000 $200,000
Pleasanton (June 2025) $100,000 $200,000
San Ramon (July 2018) $100,000 $100,000
Operational Considerations in Dublin
It takes an estimated 12 hours of staff time to bring a contract to the City Council if formal bidding is involved. This includes time spent completing and preparing bidding procedures and reviewing responses, drafting and reviewing contract documents, routing the contract for internal approval, preparing City Council agenda materials, and presenting the item. Using an average, fully loaded hourly rate of $137.90 for the Analyst level and up, this equates to a cost of approximately $1,700 per contract or purchase.
Over the past three fiscal years, 178 contracts were presented to the Dublin City Council, with 153 for goods and services and 25 for public projects. Thirty-nine of the contracts (22%) were for amounts between $45,000 and $100,000, with an estimated total of 468 staffing hours spent on these contracts, or about $65,000 over the three-year period.
Moreover, the rising cost of construction materials and labor has far outpaced the City Manager’s purchasing limit and competitive bidding threshold of $100,000 for public works contracts. A simple but needed repair or alteration to one of Dublin’s parks, for example, could require Staff to complete formal bidding, prepare and review the agenda item, and obtain City Council approval before the work can begin.
It should also be noted that there are now significant lead times associated with the purchase of specialized equipment, and some items – such as public safety vehicles, which now cost well over $50,000 each – only offer favorable pricing for a specific window of time. With an increase in the purchase authority and formal bidding thresholds, Staff would be able to react and respond more quickly to operational needs and priorities in servicing the community.
Conclusion and Recommendation
The City’s purchasing authority thresholds have not had a comprehensive update since 2012.
Staff’s analysis, pulling from state guidelines and survey data from the other local agencies, shows that the City’s current thresholds are significantly below industry standards. In addition, a review of internal operations reveals that the current Purchasing Policy creates an administrative burden on Staff and hinders the City’s ability to do business efficiently.
Therefore, Staff recommends amending the Dublin Municipal Code Chapter 2.36 to increase the formal bidding and City Manager purchasing authority limits to current CUPCCAA limits, and tie future increases of such to the formal bidding thresholds provided in: 1) the California 195
State Contracting Manual (Scope of Purchasing Authority, Section 100.2) for goods and services; and 2) the CUPCCAA for public works contracts. The proposed changes are summarized as follows:
Table 3. Proposed Changes
Cost
(Current)
Cost
(Proposed)
CM Can
Approve
Bidding
Requirement
Goods
and
Services
< $5,000 < $10,000 yes Informal quotes
$5,000 - $45,000 $10,000 - $100,000 yes 3 quotes: verbal/written > $45,000 > $100,000 no Formal bids
Public
Works
Contracts
< $45,000 < $75,000 yes Informal quotes
$45,000 - $100,000 $75,000 - $220,000 yes Informal procedures > $100,000 > $220,000 no Formal bids
These proposed changes are reflected in the attached Ordinance (Attachment 1). The redlined version is provided as Attachment 2.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code
2) Redline Amendments to Chapter 2.36
196
STAFF REPORT
CITY COUNCIL
Agenda Item 5.10
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Mayor’s Appointment to Heritage and Cultural Arts Commission Alternate Unscheduled Vacancy, Senior Center Advisory Committee Alternate Unscheduled Vacancy, Parks and Community Services Commission Unscheduled Vacancy, and Planning Commission Unscheduled Vacancy Prepared by: Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:
The City Council will consider the Mayor’s appointment to fill alternate unscheduled vacancies on the Heritage and Cultural Arts Commission and Senior Center Advisory Committee and unscheduled vacancies on the Parks and Community Services Commission and the Planning Commission.
STAFF RECOMMENDATION:
Confirm the Mayor’s appointment of Salim Razawi to the alternate unscheduled vacancy on the Heritage and Cultural Arts Commission with a term ending December 2026, Namrata Berry to the alternate unscheduled vacancy on the Senior Center Advisory Committee with a term ending December 2026, Sumit Aneja to the unscheduled vacancy on the Parks and Community Services Commission with a term ending December 2028, and Margaret Simuro to the unscheduled vacancy on the Planning Commission with a term ending December 2026.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On July 15, 2025 alternates on the Heritage and Cultural Arts Commission and Senior Center Advisory Committee were appointed to unscheduled vacancies on each body, leaving unscheduled vacancies in the alternate positions. Applicants from the previous recruitment posted on May 23, 2025 were offered the opportunity to be considered for the alternate positions.
197
An unscheduled vacancy occurred on the Parks and Community Services Commission on August 19, 2025 and a notice seeking applications was posted on August 21, 2025, with a deadline of September 12, 2025. An unscheduled vacancy occurred on the Planning Commission on September 3, 2025 and a notice seeking applications was posted on September 8, 2025 with a deadline of September 26, 2025.
Heritage and Cultural Arts Commission
After reviewing applications from Jackson Berg, Paul Chang, Shubha Kandukoori, Sachin Khatter, and Salim Razawi, Mayor Hu selected Salim Razawi to fill the alternate unscheduled vacancy.
Senior Center Advisory Committee
After reviewing applications from Namrata Berry, Shubha Kandukoori, and Julia Nam, Mayor Hu selected Namrata Berry to fill the alternate unscheduled vacancy.
Parks and Community Services Commission
After reviewing applications from alternates Sumit Aneja and Pawan Sohi, and applications from Daniel Colley, Daniel Hor, Shubha Kandukoori, Sachin Khatter, Amarissa Koelling, Joshua Sevier, Horatio Ulescu, Debbie Wagner, and Wilfredo Yee, Mayor Hu selected Sumit Aneja to fill the unscheduled vacancy.
Planning Commission
After reviewing applications from alternates Suresh Puli and John Wu, and applications from Vijay Durga Reddy Annapureddy, Seema Badar, Jackson Berg, Courtney Chatman, Jeffrey Joh, Shubha Kandukoori, Sachin Khatter, Taylor Kim, Sridhar Komandur, Rui Ma, Vinod Metha, Julia Nam, Pejman Naraghi-Arani, Margaret Simuro, Antonio Ticsay, Chuck Wong, and Mina Yu, Mayor Hu selected Margaret Simuro to fill the unscheduled vacancy.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted and applicants were notified.
ATTACHMENTS:
1) Heritage and Cultural Arts Commission Applications
2) Senior Center Advisory Committee Applications
3) Parks and Community Services Commission Applications 4) Planning Commission Applications
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Attachment 1
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205
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Attachment 2
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Attachment 3
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Parks and Community Services
Commission Application
The Parks and Community Services Commission is an advisory body to the City Council and City Staff. This Commission is made up of five members of the community who serve four-year staggered terms and one student representative who serves a one-year term. This Commission acts in an advisory capacity to the City Council regarding the City facilities, parks, and recreational activities and programs.
The Parks and Community Services Commission is part of the City’s Conflict of Interest Code, and if appointed, you will be required to fill out a disclosure statement which identifies certain financial interest beginning with the immediate twelve-month period prior to your appointment (FPPC Form 700) and attend Ethics Training.
The Parks and Community Services Commission Bylaws and Rules of Procedure govern the meetings and activities of the Commission.
To browse past Agendas and Minutes for the Commission, visit the City's Online Records Portal.
Date Time *
9/11/2025
First Name *
Daniel
Last Name *
Hor
Address *
Street Address
Address Line 2
City
Dublin
State/Province/Region
CA
Postal/Zip Code
94568
Country
United States
Phone (Primary)
* Phone (Secondary)
E-mail *
How long have you been a resident of Dublin? *
4+
Have you participated in Inside Dublin? *
Yes
No
If yes, what year?
Are you a Lobbyist? *
Measure JJ, the Government Accountability Act, approved by the voters in November 2024 prohibits commissioners from being lobbyists. 226
Yes
No
Application Questions
What knowledge do you have of the programs offered through the Parks and Community Services Department? Have you or a family member participated in a program sponsored by the Department? The department offers a wide range of recreational, educational, and community-oriented programs and services. These include things like coordinating the offerings within in the seasonal activity guides; planning various festivals and events (e.g. St Patrick’s Day, Splatter, the new night market); managing our various parks, trails, and facilities (e.g. The Wave); and art & community programs (e.g. public art murals & displays, People of the Parks).
Yes, my family and I have enjoyed many of these programs and facilities since moving to Dublin 4+ years ago. For instance, we march in the St Patrick’s Day parade every year as part of our daughter’s school contingent (fun fact: I’ve been the school mascot for 2 years), and we greatly enjoy the food and vendor market after the parade. We also participated in the Shamrock 5K Fun Run this year and hope to make it an annual tradition.
I’ve also signed up my daughter for many of the youth sports and arts classes through the activity guide; and we’ve also participated as a family in many holiday events listed there, like the Ghosts of Dublin graveyard tour, and Breakfast with Santa. We’ve also been to The Wave many times – almost every summer!
How do you feel about user fees for recreation programs and park/facility reservations? In an ideal world, I’d prefer for our core facilities and programs to be offered free, or at minimal charge, especially for Dublin residents. While I understand that we need money to pay for upkeep and other needs, I’d point out that we do pay for them through our taxes. There is also a philosophical consideration where we can decide as a community what things we value enough to offer as public goods at low to no cost for the benefit of all, especially to those who are less able to afford them. Not everything should be seen through just cost perspectives.
That said, I also understand the need for some balance in offering free services and charging for things, especially value-added options. For example, while I would lean more towards having free-to-low charges for entry to The Wave, I’d be more open to charging for facility rentals, like reserving cabanas at The Wave or picnic areas at our various parks.
How do you feel about making a decision for the overall good of the community but unpopular with neighbors, residents, or organizations?
Making “unpopular decisions”, if justifiable and is truly in the best interests of the community, isn’t something I’d shy away from.
Leaders should strive to make the best decisions for all, especially if they have additional information and insight that outsiders do not.
Leadership shouldn’t be seen as a popularity contest where the aim is to please people without regard to the actual impact of the decisions that are made. On the other hand, leading is also not about making decisions without regard for other people’s views. Leaders should be transparent and seek to understand different perspectives, especially for contentious issues.
What is the most important contribution you can make as a member of the Parks and Community Services Commission? I am a user experience researcher by profession. In my job, I use data and user research to inform decision-making for systems and services.
In a nutshell, I know how to make things easier and better for people.
But leading and making decisions on issues that impact people isn’t just about reading numbers and facts in a cold, calculated way. My background, including a previous career in communications, has given me great people-centric perspectives, empathy, and soft skills to work collaboratively with others, as well as understanding the value of hearing from the people whom we serve.
Why are you interested in serving on the Parks and Community Services Commission? My family and I have enjoyed living here, in part due to the many facilities, services, and events that the Parks and Community Services Department manages. Dublin is our home and I want to do my part to help serve our community and give back to our city.
And what better way to do that than to step up to answer a call to fill an unexpected vacancy on commission and work to further improve the same facilities, services, and events that my family and I have grown to love? In what organizations are you currently a member? Please list.
I am an active participant in the Parent-Faculty Club of Murray Elementary (where our daughter attends), and have volunteered in many of the PFC’s and the school’s community and fundraising activities.
I am also a member of the Dublin USD’s Citizens Bond Oversight Committee, an independent citizen body that oversees the spending of bond funds for major school projects in our city.
Additionally, I was recently on the Parks and Community Services Department’s Art Selection Committee for the new mural art by our library – an engagement that I enjoyed contributing towards.
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What knowledge do you have of the City-owned community facilities in Dublin, such as the Dublin Senior Center, Shannon Community Center, or The Wave? Have you or a family member rented facilities with the City of Dublin? I am familiar with all 3 of those facilities, having attended events at all of them and, with The Wave, enjoyed family outings there during the summer.
We have not had the opportunity to rent facilities with the city, but only because we didn’t need to. However, I’m certainly familiar with the concept and have attended events where others have rented facilities, whether a hall at the Senior Center to host a school event, or picnic facilities for a birthday party at a local park, or something else.
How can the City provide better equity and inclusion to all persons that use our parks, trails, and facilities, and access our programs?
As I had implied in my earlier response, public goods and facilities would be more inclusive and open for all if they were free (like our public parks) or more a ffordable (especially to residents). Cost is always a major consideration and barrier.
Other ways we can prioritize equity and inclusion can be things like ensuring facilities are more easily accessible and welcoming to people of different cultures and national origins, as Dublin has a signi ficant and diverse immigrant population.
This might mean ensuring that language isn’t a major barrier, or that we provide a welcoming and safe environment for people who might have different beliefs or backgrounds.
Similarly, we should also consider aspects like accessibility, age, and sexual orientation, to ensure that no one in our community feels left out.
That said, I am happy to see as an ordinary resident that the city already implements many of these considerations in what it does. 228
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Parks and Community Services
Commission Application
The Parks and Community Services Commission is an advisory body to the City Council and City Staff. This Commission is made up of five members of the community who serve four-year staggered terms and one student representative who serves a one-year term. This Commission acts in an advisory capacity to the City Council regarding the City facilities, parks, and recreational activities and programs.
The Parks and Community Services Commission is part of the City’s Conflict of Interest Code, and if appointed, you will be required to fill out a disclosure statement which identifies certain financial interest beginning with the immediate twelve-month period prior to your appointment (FPPC Form 700) and attend Ethics Training.
The Parks and Community Services Commission Bylaws and Rules of Procedure govern the meetings and activities of the Commission.
To browse past Agendas and Minutes for the Commission, visit the City's Online Records Portal.
Date Time *
11/15/2024
First Name *
Pawan
Last Name *
Sohi
Address *
Street Address
Address Line 2
City
Dublin
State/Province/Region
CA
Postal/Zip Code
94568
Country
United States
Phone (Primary) * Phone (Secondary)
E-mail *
How long have you been a resident of Dublin? *
10 Have you participated in Inside Dublin? * If yes, what year? 241
Yes
No
Application Questions
What knowledge do you have of the programs offered through the Parks and Community Services Department? Have you or a family member participated in a program sponsored by the Department? Yes, I do have knowledge about the program and utlize the services.
How do you feel about user fees for recreation programs and park/facility reservations? It depends, this should not be applicable for all facilities and programs but does need to be there for few others. City has to be selective about the same
How do you feel about making a decision for the overall good of the community but unpopular with neighbors, residents, or organizations?
If its right for the community and benefit in the log run, this can be made.
What is the most important contribution you can make as a member of the Parks and Community Services Commission? Volunteer and run volunteer programs to help support parks in the east bay Why are you interested in serving on the Parks and Community Services Commission? I'm passionate about the outdoors and belivee there is so much to learn from them. Besides engaging with the community is very beneficial for the health and well being of the city.
In what organizations are you currently a member? Please list. none
while I'm full time employed
What knowledge do you have of the City-owned community facilities in Dublin, such as the Dublin Senior Center, Shannon Community Center, or The Wave? Have you or a family member rented facilities with the City of Dublin? yes I'm aware of these and have rented some of the parks and other facilities How can the City provide better equity and inclusion to all persons that use our parks, trails, and facilities, and access our programs?
There are many ideas and programs that can be run in colloboration with volunteer organisation as well as schools, senior centres 242
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�• Planning Commission Application
DUBLIN
CALIFORNIA
The Planning Commission is an advisory body to the City Council The Planning Commission is made up of seven community members, including five Planning Commissioners who serve four-year terms, and two Alternate Planning Commissioners who serve two-year terms. The duties and powers of the Planning Commission are spelled out in Chapter 2.12 of the Dublin Municipal Code and include the power to perform duties in reference to Planning, Zoning, and land use, and to make recommendations, for City Council approval, of the following: A comprehensive, long term General Plan for the physical development of the City and land within the City's sphere of influence; Development plans which are consistent with the General Plan; and Regulations, programs, and ordinances as required for the systematic implementation of the General Plan. Rules for conducting Planning Commission Meetings have been established to provide a framework for running Planning Commission meetings, maintaining decorum, and ensuring opportunities for members of the public to address the Planning Commission.
These rules have been adopted in accordance with the Dublin Municipal Code (Chapter 2.12.040.C).
The Planning Commission is required under state law to fill out a disclosure statement which identifies certain financial interest beginning with the immediate twelve-month period prior to your appointment (FPPC Form 700) and attend Ethics Training.
Learn more about the Planning Commission
Date Time*
9/10/2025
First Name*
Margaret
Address*
Street Address
Address Line 2
City
Dublin
Postal/Zip Code
94583
Phone (Primary)*
E-mail*
How long have you been a resident of Dublin?*
17 Have you participated in Inside Dublin?*
Yes
No
Last Name*
Simuro
State/Province/Region
CA
Country
United States
Phone (Secondary)
If yes, what year?
11 yrs ago
Attachment 4
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STAFF REPORT
CITY COUNCIL