ATTACHMENT 2 – CURRENT DEPARTMENTAL WORKLOADS
Department List of Recent/Current Tasks
City Manager’s Office
• City’s COVID-19 Response
• Facilitating the City’s Parks and Open Space Master Plan process • Design of Martin Luther King Jr. Park Master Plan
• Partnership with the Magical Bridge Foundation to re-envision Bell Street Park • Completed two Prop. 68 funding applications – one was successful, future improvements for Joel Davis Park • Negotiated gift agreements with the San Francisco 49ers and Optimum Nutrition (Davante Adams) to provide outdoor fitness equipment at two City parks
• Facilitation of City’s potential purchase of property for a future library • Completed negotiations with all City bargaining units • Coordinating analysis for use of 2415 University and the Tanklage property for future use • Participating in the Veolia lease negotiations and Water Asset Management Plan initiatives • Partnered with the City Attorney’s Office to complete the water transfer agreement with the City of Mountain View
• Coordinating City’s obligations connected to LAFCO’s Municipal Service Review (MSR) of the East Palo Alto Sanitation District
City Attorney’s Office
• Drafted gift agreements with the San Francisco 49ers and Optimum Nutrition (Davante Adams) to provide outdoor fitness equipment at two City parks.
• Supervised the drafting of the Purchase and Sale Agreement with the Goldman Foundation for the City’s potential purchase of property for a future library.
• Partnered with the City Manager’s Office to complete the water transfer agreement with the City of Mountain View.
• Supervised the drafting of agreements with Light Tree for a water storage tank at Pad D site. • Legal review of all City Council staff reports and resolutions. • Participate in the Veolia lease negotiations.
• Partner with City staff on the drafting of the Opportunity to Purchase (OPA) Ordinance proposal to City Council. • Support the City Manager’s Office’s efforts to update the City’s contracting practices. • Updated the City’s Public Records Act policy and provide legal review of PRA requests as needed. • Collaborate with City staff on an update to the City’s First Source Hiring program, including drafting of a potential ordinance/policy.
• Provide legal support and resources to the City’s potential update to the Ravenswood Business District Specific Plan.
• Land use and CEQA legal support with respect to 21 large projects (including commercial and residential, mixed uses).
• Staff all Planning Commission meetings.
• Staff all Rent Stabilization Board meetings.
Finance
• Implementation of a new Enterprise Resource Planning (ERP) system • Developing long-term (7-year) financial projections
• Performing actuarial study of CalPERS pension obligations and adopting a future funding plan • Performing saving analysis on refunding of SA tax allocation bonds • Performing studies on possible dissolution on the City’s successor agency to seek positive financial impact to the City
• Developing new business license procedures by outsourcing the services • Review of the current investment allocation and seeking possibility of outsourcing investment management services
• Review of the current business license ordinance
• Review of the current purchase ordinance and developing new procurement policy • Review and develop the City’s grant process by coordinating with departments Public Works
• Coordinating a MOU with San Francisco Bay Bird Observatory for the Motus Station at Cooley Landing • Coordinating Bay trail access with MidPen Open Space and San Franciso Public Utilities Commission (SFPUC) • Worked with SFPUC to get commitment for a fourth water turnout in the City • Coordinating a joint grant application for the Clean California Grant program with the County • Completed a grant application for the 2021 Urban and Multi benefit Drought Relief grant for the Pad D well project
• Completed a TDA grant application for University and Michigan pedestrian improvements • Secured the Highway Safety Improvement Program grant for design and construction improvements along University Avenue
• Secured grant funds for the 101/University Avenue Pedestrian Overcrossing project – final design underway • Partnered with Veolia to establish a High Consumption/leak detection workflow to clarify process to address high water bills
• Completed agreements with Light Tree for a Water storage tank at the Pad D site and issued permits • Completed the National Pollutant Discharge Elimination System (NPDES) Annual Report to the State Water Resources Control Board
• Submitted the Draft Asset Management Plan to the State Division of Drinking Water (DDW) • Coordinating the City’s climate action plan with the County • Prepared a sidewalk gap repair survey city-wide to solicit public input on sidewalk improvements • Completing final design of the Annual Street Resurfacing, bike lane improvements and sidewalk repair project for 2022
• Completed design on the Addison Avenue Improvements project. Currently coordinating utility relocations with EPA Sanitary District and Palo Alto Park Mutual Water Company for the project • Completing the final phase of the Bay Road Phase II and III Improvements project • Completing the final phase of construction for the street sweeping signage project • Participating in Veolia lease negotiations
• Coordinating with various agencies for the completion of the water system master plan Community and
Economic Development
Housing and Economic Development
• Opportunity to Purchase (OPA) Ordinance proposal to City Council and will lead drafting of administrative guidelines and implementation if ordinance is adopted
• Housing Element Update – community engagement, drafting of individual chapters, joint Planning/City Council study session this Spring and wrap up by this Fall; to be submitted to HCD by end of 2022 • Measure HH RFP – Target January 7, 2022 release and City Council selection of firms by April/May • First Source Hiring – Public projects ordinance, to return to council in early 2022 • Accessory Dwelling Units, including CalHome launch January 19 with EPACANDO • Measure O contract for Anti-Displacement Services Agreement – Clarifying Resolution will go before Council on 01-11-22 and then invoices and wrap up will need to be carried out • Light Tree affordable housing development – Under construction, building inspection and coordinated follow up with Eden Housing
• 965 Weeks affordable housing development – Entitled, financing and grants are still coming together.
Coordinating with MidPen Housing on associated improvements • Inclusionary Housing & Commercial Linkage Fee – Ongoing; currently there are about 3-5 active inquiries. Projects entitled with pending Inclusionary Housing Agreements include: Majd Residences (924 Runnymede), 1201 Runnymede, Clarum- 2331 University Ave, 760 Weeks St. (SB 35 project), 1804 Bay Rd. (SB 35 project). Smaller projects in earlier application phase but pursuing alternative compliance include: 2340 Cooley Ave., 990 Garden St., 755 Schembri Ln. Large projects with Inclusionary Housing or Commercial Linkage Fee obligation include Woodland Park Euclid Improvements, Harvest Properties, JobTrain (2535 Pulgas). Also coordinating Commercial Linkage Fee and Inclusionary Housing In-Lieu Fee annual updates. • Homelessness response – ongoing coordination of monthly meetings with County homeless providers and recommendations in late Jan/early Feb to City Council for citywide response. • RV Safe Parking – ongoing coordination and management of contracts with Project WeHOPE Planning
• Transportation Demand Management (TDM) Guidelines and Implementation – RFP for a TDM Program Administration and potential Transportation Management Agency (TMA) • Ravenswood Business District Specific Plan Update
• 32 small projects (single-family homes, lot line adjustments, ADUs, etc) • 21 large projects (including commercial and residential, mixed uses) • 17 potential/incoming projects (inquiries that require staff attention to determine details for a preliminary application to be submitted)
• Long Range Planning: Development Code Update / Application Processes – SB330, SB35, SB 478, SB9 and others, including objective design standards, Update development standards to incorporate green infrastructure Best Management Practices (BMPs).
• Safety and Environmental Justice General Plan Element Chapters will need to be updated Building
• 14 active building permit applications (majority are small applications), two of which are considered big projects • Over 150 active code enforcement cases
• Updating Code Enforcement notices and procedures to match Council clarifications (from Spring 2021) • Provide ongoing daily building inspections with the support of WC-3 consultant/s • Fine tuning the Code Enforcement Program to reflect municipal requirements • Updating notices to reflect current cycle building code laws, rules and regulations • Need to replace older dated equipment
Administration and General CEDD
• Development of the Urban Forestry Master Plan and CalFire Grant implementation • Planning Commission – Ongoing, 2nd and 4th Monday of each month. • Rent Stabilization Board meetings – Ongoing, second Wednesday of the month at 7:00 pm. Need a new board chair and potential another board seat that may become vacant. Next term expiration: May 31, 2022 • Recruitments – Senior planner, Associate planner, Rent Stabilization Program Administrator, Temporary Building Inspector
Police
• Recruitment and hiring of new Officers and Community Service Aids • Developing new procedures and policy to comply with AB 953 (RIPA) mandates and state reporting • Training and development of police personnel to maximize capacity and performance Administrative Services Information not provided by time of agenda and staff report publication