East Palo Alto City Council January 18, 2022 Agenda Page 1 of 4
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
January 18, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
Community members may provide comments by emailing [email protected] or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
Please click this URL to join
https://us06web.zoom.us/j/86909442525
Or join by phone:
Dial (for higher quality, dial a number based on your current location):
US: +1 669 900 6833 or
+1 346 248 7799 or
+1 253 215 8782 or
+1 312 626 6799 or
+1 929 205 6099 or
+1 301 715 8592
Webinar ID: 869 0944 2525
International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council January 18, 2022 Agenda Page 2 of 4
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
1. East Palo Alto Career Center’s Technical Advisory Committee Recommendation: Accept informational report regarding the recommended representatives identified by each City Councilmember to participate in the Career Center’s Community Advisory Committee (“CAC”).
2. Amendment of Agreement with David Rosen & Associates for Financial Analysis Related to Housing
Recommendation: Adopt a Resolution (Attachment 1):
1. Appropriating $40,000 from the following Funds: Housing Successor (F220), Measure HH (F219), and General Fund (010); and
2. Authorizing the City Manager to execute an amendment to the Professional Services Agreement (“Agreement”) with David Rosen & Associates that increases the not-to-exceed amount to $165,000 and allows for an additional one-year extension of the contract term with approval of the City Manager.
3. Measure O Contract-Anti-Displacement Services Agreement, Clarifying Resolution Recommendation: Adopt a resolution clarifying that the total amount of the two-year contract for anti-displacement services with Nuestra Casa, Youth United for Community Action, and Community Legal Services in East Palo Alto, dated April 1, 2020 and subsequently amended on July 1, 2021, is Six Hundred Eighteen Thousand and One Hundred Seventy Six Dollars ($618,176).
4. Amendments to contracts with Raimi + Associates related to the Ravenswood Business District Specific Plan and Project Management Services Recommendation: That the City Council:
1. Accept the staff report regarding the status update on the Raimi + Associates contract to provide the analysis, community engagement, and environmental review necessary for the City Council to consider an amendment to the Ravenswood Business District (RBD) Specific Plan;
2. Adopt a Resolution authorizing the City Manager to amend the Raimi + Associates contract
5. AB 361 Findings to Continue Virtual Public Meetings for the City Council and City Advisory Bodies
Recommendation: Adopt a resolution making the AB 361 findings necessary to continue virtual public meetings for the City Council and City Advisory Bodies for the month of February 2022.
6. City Council Consideration of an Agreement with Greg Larson to Provide Management-Related Services
Recommendation: Adopt a Resolution (Attachment 1):
1. Authorizing the City Manager to enter into an agreement, in a form approved by the City Attorney, with consultant Greg Larson in the amount of $25,000 for the purposes of providing facilitation for City Council engagement and other management-related services; and
2. Waiving the bid procedures pursuant to East Palo Alto Municipal Code section
2.84.070(D).
7. Proclamation Against Human Trafficking in The Bay Area Recommendation: Accept the proclamation.
8. Quarterly COVID-19 Emergency Reporting
Recommendation: Adopt a resolution:
1. Accepting the Quarterly Emergency Report For December 31, 2021, and
2. Ratifying the City Manager’s Authorization Of the COVID Community Testing And Vaccination Outreach And Site Support Cost Reimbursement Agreement With San Mateo County, and
3. Ratifying Emergency Response Expenditures
East Palo Alto City Council January 18, 2022 Agenda Page 3 of 4
9. Approve Compensation Adjustments for Non-Bargaining, Unrepresented Confidential Restricted Classific
Recommendation: Adopt a Resolution:
1. Approving the 3% COLA adjustment effective the first full pay period following January 1, 2022, for Unrepresented Confidential Non-Bargaining Restricted Classifications;
2. Approving the third and final equity adjustment equal to 1/3 the percentage increase to achieve the target of 95% of market median for these unrepresented classifications; and
3. Appropriating $60,618 from General Fund vacancy and other salary savings within the Budget for Fiscal Year 2021-22.
10. Request to increase contract and purchase order for Ricoh Digital Services Recommendation: Authorize the City Manager to increase Ricoh Digital Services contract and purchase order in an amount not to exceed Seventeen Thousand Six Hundred Five Dollars and Thirty Six Cents ($17,605.36).
11. Approval of a new leasing agreement with Shamrock Office Solutions for Citywide Copy Machines
Recommendation: Authorize the City Manager to enter into a Four-year lease agreement with Shamrock Office Solutions to provide six multi-use copy machines throughout city offices in an amount not to exceed Ninety-Nine Thousand Eight Hundred Fifty-One Dollars and Fifty-Two cents ($99,851.52).
12. November 2020 Cash Report
Recommendation: Accept and file the Cash Treasury Report for the month of November 2021
4. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
5. INFORMATIONAL REPORTS
6. SPECIAL PRESENTATIONS
7. PUBLIC HEARINGS
1. Introduction of East Palo Alto Opportunity to Purchase Act ("EPA OPA") Ordinance Recommendation: Waive the first reading and introduce an Ordinance titled “East Palo Alto Opportunity to Purchase Act” (“EPA OPA”), adding Chapter 14.26 to the East Palo Alto Municipal Code.
8. POLICY AND ACTION
1. COVID-19 Vaccination Program Regular Update
Recommendation: Discuss the COVID-19 vaccination program update and provide direction to staff.
9. COUNCIL REPORTS
10. ADJOURNMENT
East Palo Alto City Council January 18, 2022 Agenda Page 4 of 4 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: January 15,2022
ATTEST:
James Colin
Acting City Clerk
UPCOMING CITY COUNCIL MEETINGS
• Tuesday, January 25, 2022 - 6:00 p.m. – Special Study Session meeting • Tuesday, February 1, 2022 – 6:30 p.m. – Regular Council meeting