EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: January 18, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Tomohito Oku, Finance Director
Agnes Pabis, Financial Services Manager
SUBJECT: November 2020 Cash Report
Recommendation
Accept and file the Cash Treasury Report for the month of November 2021 Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Ø Priority #3: Increase Organizational Effectiveness and Efficiency Ø Priority #5: Improve Communication and Enhance Community Engagement Background
Pursuant to Section 53646 of the Government Code of the State of California, the City Treasurer may submit a quarterly report to the City Council regarding the funds and investments of the City. Further, City Investment Policy Section XVIII requires monthly reporting of investment transactions, as specified. Because the City participates in State and County investments pools and does not independently broker or engage outside investment advisors to transact investments; the monthly reporting provides a snapshot of overall cash receipting, transfers, and disbursements on a monthly basis.
Analysis
This report covers cash and investments of the City in the three cash and investment accounts: Wells Fargo Bank, San Mateo County Pool, and the California State Local Agency Investment Fund. The monthly report does not include petty cash, or the California State Community Infrastructure Program (SCIP) bond proceeds held by a trustee in the name of the City. For investment purposes, City cash is pooled, except for bond proceeds held by a trustee. The City does not have, nor is it legally required to have, separate bank accounts for each individual fund. However, all cash is segregated in the City’s accounting records.
Monthly cash transactions for the monthly period ending November 30, 2021, are as follows:
Account
Beginning
Balance Receipts Disbursements
Quarterly
Interest
Allocation
Inter-Account
Transfers Ending Balance
Wells Fargo Bank 1,165,322.84 1,170,001.56 (2,845,538.66) - 1,500,000.00 989,785.74 LAIF 9,999,624.05 - - - - 9,999,624.05
San Mateo County Pool 91,493,697.65 385,957.19 - - (1,500,000.00) 90,379,654.84 Total 102,658,644.54 1,555,958.75 (2,845,538.66) - - 101,369,064.63 The Wells Fargo cash balance reflects the book value balance (i.e., total outstanding checks not cashed are deducted from the account balance). The month-to-date cash and investment balance decreased approximately $1.3M compared to the balance as of October 31, 2021.
November receipts, a total of approximately $1.6M, primarily consist of Sales Tax ($0.2M), Veolia payment ($0.1M), donation from H&H Evergreen, and various receipts related to fees and charges of services.
November disbursements total $2.8M and primarily consist of payroll costs ($1.1M), Animal Control expenditures ($0.5M), SFCJPA Contribution ($0.3M), and other recurring operating expenditures.
The table below reflects recent treasury yield comparisons up to five-year notes since that is the maximum maturity the City may invest:
Nov-21 Oct-21 Nov-20
6-month Treasury Bill 0.10 0.07 0.09
2-year Treasury Note 0.52 0.48 0.16
5-Year Treasury Note 1.14 1.18 0.36
LAIF average monthly effective yields were 0.203% in November remained the same from October. San Mateo County monthly gross earnings for November were 0.962% compared to
1.024% in October. The County Pool earnings estimates for FY 21-22 are at 0.98%.
Staff believes the City has investment liquidity and anticipated revenues to meet the City’s anticipated expenditure requirements for the ensuing six months.
Fiscal Impact
This report is informational.