East Palo Alto City Council February 15, 2022 Agenda Page 1 of 4
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
February 15, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
Community members may provide comments by emailing [email protected] or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council February 15, 2022 Agenda Page 2 of 4
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Minutes of the May 5, 2020 Regular Meeting
Recommendation: Adopt the minutes of the May 4, 2021- July 28, 2021 Meetings
2. Code of Ethics and Conduct for Elected and Appointed Officials - Advisory Bodies Review
Recommendation: By motion, require that all Board and Commission members review, sign and return to the City Attorney’s office the City’s Code of Ethics and Conduct for Elected and Appointed Officials.
3. FY21-22 Q2 Treasury Report
Recommendation: Accept and file the Treasury Report for the Second quarter ended December 31, 2021.
4. Authorize Exception of the Travel and Training Reimbursement Policy for a Planning Commission Member
Recommendation: By motion, approve an exception to the Travel and Training Reimbursement Policy to reimburse a Planning Commissioner for lodging expenses for the 2022 Planning Commissioner Academy.
5. Amendment No. 4 to Agreement with Badawi & Associates Recommendation: Adopt a Resolution:
1. Authorize the City Manager to execute Amendment No. 4 to the Agreement with Badawi & Associates extending the term to provide Fiscal Year (FY) 2021-22 independent audit services in an amount not to exceed $67,785;
2. Find that special circumstances exist to warrant dispensing with bid procedures pursuant to Section 2.84.070(D) of the East Palo Alto Municipal Code.
6. Mayoral Committee Appointments and Assignments
Recommendation: Confirm the City Council appointments and assignment list and direct staff to notify affected agencies.
7. Annual Classification Plan and Compensation Schedule for FY 2021-22 Recommendation: Adopt two Resolutions:
Adopting the FY 2021-22 Classification Plan; and
Adopting the FY 2021-22 Compensation Schedule.
8. CalRecycle Grant Applications
Recommendation: Adopt a Resolution authorizing the Public Works Director to:
Submit Application(s) for CalRecycle grants for which the City of East Palo Alto is eligible.
Execute all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project.
9. AB 361 Findings to Continue Virtual Public Meetings for the City Council and City Advisory Bodies
Recommendation: Adopt a resolution making the AB 361 findings necessary to continue virtual public meetings for the City Council and City Advisory Bodies for the month of February 2022.
10. University Circle Parcel Map Clean Up and Easement Acceptance Recommendation: Adopt a resolution approving the parcel map, accepting the easement for the University Pedestrian Overcrossing, abandoning the existing Public Utility Easements within the property, and authorizing the City Manager to enter into an easement agreement with University Circle
11. Amendment to Agreement with Aquatic Science Center: San Francisco Estuary Institute
Recommendation: Adopt a Resolution (Attachment 1), extending the term of the Agreement by one year with the Aquatic Science Center: San Francisco Estuary Institute (“ASC: SFEI”) to serve as a lead consultant in the development of an Urban Forest Master Plan for the City of East Palo Alto.
East Palo Alto City Council February 15, 2022 Agenda Page 3 of 4
12. Omowale Satterwhite Proclamation
Recommendation: Present the Proclamation.
13. Update on Spanish Translation Services and Language Access Plan Recommendation: Receive report and direct staff to write a Request for Proposals or Request for Qualifications for support developing a Language Access Plan.
4. CLOSED SESSION
1. GC 54957
Public Employee Performance Evaluation
Title: City Manager
2. GC 54957
Public Employment
Title: City Attorney
3. Conference with Legal Counsel – Anticipated Litigation: Significant exposure to litigation pursuant to paragraphs (2) and (3) of subdivision (d) of Section 54956.9: (2 potential cases)
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
1. Waste Process Outreach
Recommendation: Batool Zaro, EIT, Assistant Civil Engineer will provide a presentation regarding Waste Process Outreach.
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
1. Inclusionary Housing Alternative Compliance Option for 990 Garden Street (DR-20-012) Recommendation Conduct a public hearing and adopt a Resolution:
1. Finding that the proposed Alternative Compliance Option for the residential development project (“Project”) located at 990 Garden Street to provide two attached units in lieu of a singlefamily dwelling and ADU: one four-bedroom Inclusionary Unit and one three-bedroom Inclusionary Unit, to be sold separately to households at or below 80% of Area Median Income and an in-Lieu Fee Payment equivalent to .4 units, satisfies the requirements of Section
18.37.080(D) of the East Palo Alto Municipal Code; and
2. Directing the City Manager to execute all standard documents, in a form approved by the City Attorney, associated with the Inclusionary Housing requirements of the Project.
9. POLICY AND ACTION
1. Mid-year Budget Amendment FY21-22
Recommendation: Adopt a Resolution approving:
1. Amendments to the Fiscal Year (FY) 2021-22 Budget
East Palo Alto City Council February 15, 2022 Agenda Page 4 of 4
2. Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation Recommendation: Provide direction on the proposed approach to the revised Relocation Plan (“Plan”) proposed by Woodland Park Communities/Sand Hill Property Company (“Applicant”) for the Euclid Improvements Project (“Project”).
3. Community Project Funding Requests
Recommendation: Receive informational report on Community Project Funding requests.
4. COVID-19 Vaccination Program Regular Update
Recommendation: Discuss the COVID-19 vaccination program update and provide direction to staff.
10. COUNCIL REPORTS
11. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: February 10, 2022
ATTEST:
James Colin
Acting City Clerk