East Palo Alto City Council April 5, 2022 Agenda Page 1 of 4
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
April 5, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council April 5, 2022 Agenda Page 2 of 4
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Award of the Addison Avenue Improvement Project to Granite Rock Company Recommendation: Adopt a Resolution authorizing the City Manager to:
Execute a construction contract, in a form approved by the City Attorney, with Granite Rock Company in the amount of $1,855,908.50, establish a 20% construction contingency in the amount of $371,181.7, for a total construction budget of $2,227,090.2, and execute future change orders in an amount not-to-exceed the appropriated construction contingency, and.
Approve contract amendment number 2 with CSG Consultants, Inc. for design support services during construction in the amount of $110,330, and.
Execute any other agreements necessary for the project.
2. Grassroots Ecology Contract Funding Source and Duration Update Recommendation: Direct the City Manager to update contract with Grassroots Ecology as follows:
Rescind Resolution No. 5168; and
Execute a three (3) year agreement with Grassroots Ecology, in a form approved by the City Attorney, with a not-to-exceed total amount of $45,000, ($15,000 per year) for the purposes of coordinating cleanup events in the City, funded with $27,000 from the Stormwater Impact Fund, and up to $18,000 from the CalRecycle Beverage Container Payment Program
3. Adoption of the First Source Hiring Ordinance for City Funded Projects and Properties
Recommendation: Waive the Second Reading and adopt an Ordinance titled, “First Source Hiring for City-Funded Projects and Properties,” adding Chapter 5.11 to the East Palo Alto Municipal Code; and
Direct the City Manager to draft and return with Administrative Guidelines; and Direct the City Manager to make comprehensive updates to the City’s procurement processes and construction documents, as necessary, to ensure the First Source Hiring Ordinance is administered correctly.
4. Amendment Five with Youth Community Service for Distribution of Gift Cards to Encourage Vaccination
Recommendation: Adopt a Resolution authorizing the City Manager to execute a Fifth Amendment with Youth Community Services, to increase the contract amount by Five Thousand Dollars ($5,000), for a new total not-to-exceed amount of Forty-Five Thousand Dollars ($45,000), to extend the term through May 31, 2022, to continue the vaccine incentive program and to authorize the incentive program for youths below the age of five (5) when a vaccine for this cohort approved by Federal Drug Administration.
5. David Rosen & Associates Contract Amendment
Recommendation: Adopt a Resolution:
Appropriating $45,000 from the following Funds: Measure HH (F219), Housing Successor (F220), and General Fund (010); and
Authorizing the City Manager to execute an amendment to the Agreement with DRA that increases the not-to-exceed amount to $170,000 and allows for an additional one-year extension of the contract term with approval of the City Manager; and Rescinding Resolution No. 01-2022.
6. Proclamation Recognizing R.B. Jones for his years of service to the City as a Council member and Mayor in the 1900's.
4. CLOSED SESSION -NONE
5. PUBLIC COMMENT
East Palo Alto City Council April 5, 2022 Agenda Page 3 of 4 Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
1. Verbal update from Interim Police Chief, Jeff Liu
Recommendation: Receive update.
2. Below Market-Rate Housing Program Administration Update Recommendation: Accept the report on the City’s Below Market Rate Housing Program administration.
3. San Francisco Public Utility Commission Wholesale Water Rate Increases Recommendation: Receive and file update on expected wholesale water rate increase and the City’s planned response.
7. SPECIAL PRESENTATIONS
1. Update on San Francisquito Creek Joint Powers Authority (SFCJPA) Projects Recommendation: Receive presentation by Margaret Bruce, Executive Director of the SFCJPA on the San Francisquito Creek Reach 2 widening and bridge replacement project and the SAFER Bay Project.
8. PUBLIC HEARINGS - NONE
9. POLICY AND ACTION
1. Interim City Manager Employment Agreement
Recommendation: Adopt a resolution appointing Patrick Heisinger as the Interim City Manager and approving the Interim City Manager Employment Agreement.
2. 2022-2023 City Council Priorities
Recommendation: Adopt a Resolution (Attachment 1) approving the 2022-2023 City Council Priorities.
3. Potential Ballot Measure for Affordable Housing Revenue Recommendation: Receive the report and provide staff direction on potential revenue sources for affordable housing.
4. Proposed Strategy for Providing Housing for the Unhoused Currently Residing at Bell Street Park
Recommendation: It is recommended that the City Council take the following actions:
Accept the staff report; and
Provide staff with direction regarding the proposed strategy for housing the unhoused individuals currently residing at Bell Street Park.
5. Update and Recommendations Regarding the City's Unhoused Residents Recommendation: It is recommended that the City Council take the following actions:
Accept staff’s report regarding the City’s unhoused residents.
Direct staff to return to the City Council on May 3, 2022 to establish a Master Temporary Use Permit process to allow temporary housing for unhoused individuals on private and public property; and
Provide direction on whether to pursue a contract with the Downtown Streets Team to support the unhoused as further described in the staff report.
6. Pavement Management Plan Presentation and Annual Street Resurfacing Project 2022
Recommendation: Receive a presentation on the City's Pavement Management Plan (PMP) and adopt a resolution approving the Plans, Specifications, and Estimates for the East Palo Alto City Council April 5, 2022 Agenda Page 4 of 4 Annual Street Resurfacing Project 2022 and authorizing the City Manager to advertise the project to solicit bids for the construction phase
7. Developer Payment Obligations Connected to the RBD Specific Plan Update Recommendation: It is recommended that the City Council:
Affirm previous direction that the three developers seeking an amendment to the RBD Specific Plan pay an equal share (or one third) of the associated costs related to the environmental review process in addition to a pro rata share of the City’s investment if the of the RBD Specific Plan is updated and projects are approved; and Direct staff to only process and/or consider projects where the developer’s payment obligations are up to date and in good standing.
8. COVID-19 Vaccination Program Regular Update
Recommendation: Discuss the COVID-19 vaccination program update and provide direction to staff.
10. COUNCIL REPORTS
11. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: April 1, 2022
ATTEST:
James Colin
Acting City Clerk
FUTURE MEETINGS:
Regular Meeting April 19, 2022 at 6:30 p.m.
Study Session Meeting April 26, 2022 at 6:00 p.m.
Regular Meeting May 3, 2022 at 6:30 p.m.