East Palo Alto City Council April 19, 2022 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
April 19, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
Community members may provide comments by emailing [email protected] or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council April 19, 2022 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. RV Safe Parking Program License & Grant Agreement for Program Extension through April 30, 2023
Recommendation: Adopt a Resolution authorizing the City Manager to:
1. Execute a Third Amendment to the License & Grant Agreement (“Third Amendment”) with Project WeHOPE, in a form approved by the City Attorney; and
2. Allocate $250,000 in Housing Successor funds to operate the RV Safe Parking Program (Program) for an additional year.
2. Authorization to Open a CalHome Meriwest Account for the CalHome ADU/JADU Loan Program
Recommendation: Adopt a Resolution:
1. Authorizing the Finance Director to open any bank accounts necessary to transact business with Meriwest Credit Union as part of the CalHome ADU/JADU Loan Program; and
2. Authorizing the Finance Director and Housing & Economic Development Manager to authorize the release of funds from any accounts with Meriwest Credit Union.
3. Disposal of non operable City Fleets and Equipment
Recommendation: Authorize the City Manager to Designate as Surplus Sixteen (16) Vehicles from the City Fleets and Two (2) Pieces of Equipment for donation to Menlo Park Fire Protection District.
4. Contract Amendment No. 1 with Zoon Engineering, Inc. for the Bay Road Phase II and III Improvements
Recommendation: Adopt a Resolution authorizing the City Manager to execute a First Amendment to the Contract with Zoon Engineering to increase the budget by $49,830 for a new not-to-exceed total of $1,035,925 for construction management and project closeout services pertaining to the Bay Road project Phase II and III Improvements project.
5. AB 361 Findings to Continue Virtual Public Meetings for the City Council and City Advisory Bodies
Recommendation: Adopt a resolution making the AB 361 findings necessary to continue virtual public meetings for the City Council and City Advisory Bodies for the month of May 2022.
6. Monthly Cash Treasury Report for February 2022
Recommendation: Accept and file the Cash Treasury Report for the month of February 2022.
7. RFP for On-Call Construction Management, Inspection, and Material Testing Services
Recommendation: Adopt a resolution authorizing the City Manager to release a Request for Proposals (RFP) for on-call construction management, inspection, and material testing services related to capital improvement, private development, and other projects, including the University Avenue/101 Pedestrian Overcrossing Project.
East Palo Alto City Council April 19, 2022 Agenda Page 3 of 5
8. Consideration of Limited Duration Extra Help Classifications to Provide Additional Staff Capacity Until Permanent Positions are Filled
Recommendation: It is recommended that the City Council adopt a Resolution (Attachment 1):
1. Modifying the Deputy Manager (Limited Duration Extra Help) Classification; and
2. Creating a Special Projects Manager (Limited Duration Extra Help) Classification.
9. Quarterly COVID-19 Emergency Reporting
Recommendation: Adopt a resolution:
1. Accepting the Quarterly Emergency Report For March 31, 2022, and
2. Ratifying Emergency Response Expenditures
10. Approval of Agreements for 2022 Summer Programming Activities Recommendation: Adopt a Resolution (Attachment 1):
1. Authorizing the City Manager to enter into agreements with sixteen (16) vendors to provide programming activities during Summer 2022; and
2. Appropriating an additional $44,000 in Transit Occupancy Tax (TOT) revenue to support summer programming in 2022.
11. Proclamation Honoring Nevida Preston Butler for Her Service to East Palo Alto and in Celebration of Her 80th Birthday
12. Proclamation Celebrating the Holy Month of Ramadan
13. Proclamation Honoring Gerardo Barragan for His Service to East Palo Alto
4. CLOSED SESSION - NONE
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS - NONE
7. SPECIAL PRESENTATIONS
1. East Palo Alto Community Archive Special Presentation Recommendation: Receive the presentation.
8. PUBLIC HEARINGS
1. Adoption of the Final Urban Forest Master Plan and Amendments to Related Tree Ordinances
Recommendation:
1. Accept the staff report and adopt the final Urban Forest Master Plan (“UFMP”); and
2. Waive the First Reading and introduce an Ordinance amending Chapter 12.16 and Chapter 18.28 of the East Palo Alto Municipal Code and miscellaneous provisions related to trees.
East Palo Alto City Council April 19, 2022 Agenda Page 4 of 5
2. Comprehensive Fee Schedule Update
Recommendation: Adopt a Resolution adopting the Comprehensive Fee Schedule to become effective July 1, 2022.
9. POLICY AND ACTION
1. Update on the Municipal Service Review for the City of East Palo Alto, the East Palo Alto Sanitary D
Recommendation:
1. Accept the staff report regarding the draft MSR;
2. Receive informational presentation from Rob Bartoli, San Mateo Local Agency Formation Commission (SMLAFCo) Executive Officer, regarding the draft MSR;
3. Direct staff to attend the SMLAFCo public hearing scheduled for April 20, 2022, to provide initial comments on behalf of the City; and
4. Direct staff to return to the City Council on May 3, 2022, with a draft letter for City Council consideration that would become the City’s official response to the draft MSR.
2. Modified Gross Receipts Tax Ballot Measure for Affordable Housing Revenue Recommendation: That the City Council:
Provide further direction on the Ballot Measure concepts; Select two subcommittee members for the Ballot Measure argument; and Direct staff to return to the May 3, 2022 City Council meeting with the draft proposed Ballot Measure for consideration and adopting a resolution:
Calling and ordering the submission of the ballot measure, and Consolidating the municipal election with the statewide November 2022 election.
3. Initial discussion on the potential use of the Tanklage property as a temporary police station
Recommendation: It is recommended that the City Council:
1. Accept the Staff Report regarding the analysis necessary for consideration of the property at 1798 Bay Road to locate a temporary Police Station;
2. Provide staff with feedback regarding the proposed approach and concepts presented; and
3. Adopt a Resolution directing the City Manager to amend the consulting agreement with Group 4 Architecture to complete the analysis described in the staff report.
4. FY22-23 Preliminary Budget and Budget Message
Recommendation: Receive the staff report and provide direction regarding the FY2022- 23 Preliminary Budget.
5. COVID-19 Vaccination Program Regular Update
Recommendation: Discuss the COVID-19 vaccination program update and provide direction to staff.
10. COUNCIL REPORTS
11. ADJOURNMENT
East Palo Alto City Council April 19, 2022 Agenda Page 5 of 5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: April 15, 2022
ATTEST:
James Colin
Acting City Clerk
FUTURE MEETINGS:
Study Session Meeting April 26, 2022 at 6:00 p.m.
Regular Meeting May 3, 2022 at 6:30 p.m.
Regular Meeting May 17, 2022 at 6:30 p.m.