EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: April 19, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Azalea Renfield, Community Services Manager
Maurice Baker, Recreation Programs Coordinator
Patrick Heisinger, Assistant City Manager
SUBJECT: Approval of Agreements for 2022 Summer Programming Activities Recommendation
Adopt a Resolution (Attachment 1):
1. Authorizing the City Manager to enter into agreements with sixteen (16) vendors to provide programming activities during Summer 2022; and
2. Appropriating an additional $44,000 in Transit Occupancy Tax (TOT) revenue to support summer programming in 2022.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority No. 1: Enhance Public Safety and Emergency Preparedness Priority No. 2: Enhance Economic Vitality
Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 4: Improve Public Facilities and Infrastructure Priority No. 5: Improve Communication and Enhance Community Engagement Priority No. 6: Create a Healthy and Safe Community
Background
On December 21, 2021, the City Council adopted a resolution authorizing staff to take the following actions:
1. Allocate $110,000 in TOT funding to fund 2022 Summer Programming efforts;
2. Allocate a one-time appropriation of $10,000 of TOT funding to implement the 2022 Pilot Micro-Grant Program to assist local sports teams with the leasing of athletic space;
3. Issue a Request for Proposals (RFP) to identify eligible individuals and organizations to provide Summer Programming services to East Palo Alto residents;
4. Issue a “Call for Proposals” to identify athletic teams who may qualify for the City’s pilot micro-grant program; and
5. Direct the City Manager to return to the City Council in Spring 2022 with recommendations for Summer Programming to be funded.
On January 5, 2022, staff issued an RFP to identify eligible individuals and organizations to provide Summer Programming services to East Palo Alto residents. The deadline to submit responses to the City’s RFP was February 7, 2022.
The City received 18 proposals and 16 were eligible to participate in the City’s Summer Programming efforts. Community Services staff now returns to the City Council with program recommendations and funding requests for Summer 2022.
Analysis
Staff recommends the City Council approve contracts with each entity, in the funding amounts identified in the table below:
Preliminary Results of Summer Programming RFP
Vendor Activity Amount
StreetCode Academy Tech and Engineering activities in the Park $10,000 Hope Horizon formerly
Bayshore Christian Ministries
Holistic youth camp catering to Westside community $10,000 EPA T-Ball & Pitching Machine Host partner for Junior Giants program $10,000 Bottletree Culture West African dance instruction for all ages $10,000 Step It Up Dance Contemporary, Hip Hop, Modern, Praise Dance $10,000 My Gym Gymnastics and Fitness training at Joel Davis Park $9,000 Camp Doza Multisport camp feat. Basketball, Soccer, & Nature $10,000 Paxton Sports Academy &
Process Academy
Expert basketball instruction and sports challenges $11,000 East Palo Alto Tennis &
Tutoring
Youth Tennis training & Academic instruction $10,000
Live in Peace Multifaceted programming: Bike Shop, Golf Program, Moderate-High Level fitness training
$10,000
Sign Gypsies Multigenerational activities such as Meditation, Bingo, Paint by Numbers
$8,000
MPAA Mastodons Football Youth competitive football training with holistic approach
$10,000
Fit To the Core Intergenerational group fitness activities $10,000 UEHL Literacy and homework assistance for youth $10,000 GG Leagues First time eSports programming $7,000
Razorhawks Youth Rugby Competitive youth rugby Summer Sevens $9,000 Total $ 154,000
Next Steps
If the City Council approves the staff recommendation as described in this report, staff will finalize agreements with each of the approved vendors. In addition, marketing efforts will be initiated with banners citywide, a one-time mailer to all residents, and partnerships with EPACenter Arts and Ravenswood City School District to enhance community awareness of these upcoming programs.
Staff will then Issue a “Call for Proposals” to identify athletic teams who may qualify for the City’s pilot micro-grant program.
Parks Master Plan
The City is in the process of completing the first Parks Master Plan (Plan). The Plan will inform staff and the City Council on how to implement summer programming efforts beginning in 2023.
Fiscal Impact
There are ample funds available in Fund 231(Children/Youth/Senior/Family Fund TOT).
Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo Co. Library located at 2415 University Avenue, East Palo Alto
Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
Attachments
1. Summer Programming Resolution