CITY OF EAST PALO ALTO
CLASSIFICATION SPECIFICATION
(LIMITED DURATION EXTRA HELP)
CLASS TITLE: DEPUTY MANAGER – SPECIAL PROJECTS CLASS CODE:
DEPARTMENT: CITY MANAGER FLSA STATUS: EXEMPT
REPORTS TO: CITY MANAGER EMPLOYEE GROUP: N/B
This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.
Overview
Under the general direction of the City Manager, requiring organizational skill and executive experience for management or high-level or time sensitive projects or to alleviate the backlog in the following areas:
• Finance
• Public Works
• Community Development
• Administration
The position provides the following, but is not limited to organizational efficiency, advisory support involving high level, complex projects, assistance with conducting administrative and special studies to resolve operational issues and implementation of special projects, assistance in alleviating a backlog of work, accurate and timely analysis, written reports, consultation and presentations, and may supervise staff on a temporary basis Distinguishing Characteristics
Positions at this level aredistinguished by the level of responsibility assumed, complexity of duties assigned, and independence of action taken. Employees at this level are required to be fully trained in allprocedures and regulations related to assigned areas of responsibility.
Supervision Received / Exercised
This executive level position reports directly to the City Manager and will exercise a functional, technical, and advisory oversight and/or review role within the department, when needed.
Essential Functions (include, but are not limited to the following) • Ability to communicate complex problems effectively in either written or verbal form. • Maintains effective working relationships with all levels of staff and with the public. • Ability to demonstrate initiative, problem solve, and participate in generating options for solving complex issues.
• Highly skilled the areas of developing, implementing programs, policies and plans related to facets of City government as specified by the City Manager.
CITY OF EAST PALO ALTO
CLASSIFICATION SPECIFICATION
(LIMITED DURATION EXTRA HELP)
• Extremely well organized with attention to detail and ability to effectively prioritize in a fast-paced, challenging environment.
Minimum Education and Experience
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a bachelor’s degree in an area related to appointment or public administration, or a related field and seven (7) years of management and/or administrative experience. ➢ Possession of a valid California Class C Driver’s License and a good driving record, at the time of appointment.
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
Environmental Conditions
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Tools and Equipment
Competent mastery of personal computer including word processing, spreadsheet, and presentation software, central accounting mainframe system experience, telephone, 10-key calculator, fax, copy machine, printers, postal meters, and motor vehicle is required.
Selection Guidelines
This position is intended to be filled upon recommendation of placement by the City Manager.
Duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
CITY OF EAST PALO ALTO
CLASSIFICATION SPECIFICATION
(LIMITED DURATION EXTRA HELP)
employee and is subject to change by the employer as the needs of the employer and Salary and Benefits
The following salary scale is approved for this limited duration Extra Help appointment:
LIMITED
DURATION
CLASSIFICATION
Deputy Manager - Special Projects
Hourly 92.4575 97.0804
Bi-Weekly 7,396.60 7,766.43
Monthly 16,025.97 16,827.27
Annual 192,311.60 201,927.18
All benefits offered and accruing to the non-represented executive class of the City shall accrue to this limited duration assignment.