East Palo Alto City Council May 3, 2022 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
May 3, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council May 3, 2022 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. City Manager Recruitment
Recommendation: By motion, accept staff’s recommendation to assign the City Manager recruitment to Koff & Associates as further described in the staff report.
2. Adoption of Amendments to Tree Ordinances Related to Urban Forest Master Plan Recommendation: Waive the second reading and adopt an ordinance, set forth as Attachment 1 to this staff report, amending Chapter 12.16 and Chapter 18.28 of the East Palo Alto Municipal Code and miscellaneous provisions related to trees, to be effective October 1, 2022.
3. Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017
Recommendation: Adopt a Resolution approving a list of projects for Fiscal Year 2022- 23 funded by SB 1: The Road Repair and Accountability Act of 2017
4. Authorization to apply for the Hazard Mitigation Grant Recommendation: Authorize the City Manager to submit an application for the Hazard Mitigation Grant Program
5. Authorize conversion of IQM2 software to Granicus Peak Agenda with one-time conversion costs, authorize an extension of the term through October 14, 2026 and wave the formal bid procedures.
Recommendation: Adopt a Resolution:
1. Authorizing the City Manager to enter a second amendment, in a form approved by the City Attorney, with Granicus to convert the current software from the IQM2 software package to the Peak Agenda Management suite with an implementation cost not to exceed $5,300 and extend the term through October 14, 2026 at no increase to the annual current subscription fee of $21,960 for a total increase in the not to exceed of $93,140; and
2. Waiving the formal bid procedures pursuant to Section 2.84.070(D) of the East Palo Alto Municipal Code due to the special circumstances that Granicus is the City's current Agenda Management Provider.
6. FY 2021-22 Third Quarter Treasury Report
Recommendation: Accept and file the Treasury Report for the third quarter ended March 31, 2022.
7. Notice of Completion - Senior Center Roof Replacement Project Recommendation: Adopt a Resolution accepting the Senior Center Roof Replacement Project, CIP-FA-04, authorizing the recordation of the Notice of Completion with the County of San Mateo, and release the contract retention balance.
8. Calling and Consolidating the November 8, 2022 General Municipal Election Recommendation: Adopt Resolutions:
1. Calling and ordering a Tuesday, November 8, 2022 General Municipal Election for the City of East Palo Alto, for the purpose of electing two members to the City Council; and
2. Authorizing the City Manager to enter into a service agreement with San Mateo County’s Chief Election Officer to conduct the election; and
3. Requesting the Board of Supervisors of the County of San Mateo to consolidate a Municipal Election to be held on November 8, 2022, with the Statewide General Election held on that date pursuant to section 10403 of the Elections Code.
East Palo Alto City Council May 3, 2022 Agenda Page 3 of 5
9. Proclamation Of the City of East Palo Alto in Recognition & Celebration of the Cinco De Mayo Festival Latino 2022 And Extending Congratulations to the Comite Latino for Organizing Event Since 1985
10. Proclamation Recognizing Mr. Bob Hoover for his Decades of Service to the Community and in Celebration of his 90th birthday.
11. Proclamation Recognizing the Ravenswood Family Health Center Network's 20 years of Providing Comprehensive Health Services to East Palo Alto Residents
12. Proclamation of the City of East Palo Alto Celebrating May as Jewish American Heritage Month, 2022
13. Proclamation of the city of East Palo Alto Celebrating May as Asian American and Native Hawaiian/ Pacific Islander Heritage Month, 2022
4. CLOSED SESSION
1. Conference with Labor Negotiators (Government Code §54957.6) 3 bargaining units: Service Employees International Union (SEIU – Local 521); East Palo Alto Police Officers’ Association (POA); Unrepresented Confidential Classifications (Executives, Managers, Commanders, Miscellaneous Classifications).
City of East Palo Alto designated representatives: Patrick Heisinger, Interim City Manager; Tomo Oku, Finance Director, Sandra Floyd, Human Resources Manager; Jeff Liu, Interim Police Chief; Charles Sakai, Sloan Sakai Yeung & Wong LLP, and Brenna Rowe, HR Consultant.
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
1. University Circle Phase II
Recommendation: Adopt a Resolution:
1. Certifying that the Final Environmental Impact Report (FEIR) has been done in compliance with the California Environmental Quality Act (CEQA);
2. Adopting a Mitigation, Monitoring and Reporting Plan pursuant to Public Resources Code 21000 and the CEQAGuidelines (California Code of Regulations, Title 14, Section 15000);
East Palo Alto City Council May 3, 2022 Agenda Page 4 of 5
3. Directing the Community and Economic Development Director to File a Notice of Determination within five working days of adoption pursuant to Section15075 of the CEQA Guidelines; and
4. Approving the Design Review Permit (DR19-019) and Conditional Use Permit (CUP22-001) based on the findings, requirements and conditions of approval which are Attachments to the resolutions and incorporated by reference.
5. Authorizing the City Manager to execute a Pedestrian Access License Agreement for the University Circle Site.
Introduce an Ordinance to approve the Proposed Development Agreement for the University Circle Phase II project and waive the first reading.
9. POLICY AND ACTION
1. Increased Gross Receipts Tax Ballot Measure for Affordable Housing Revenue Recommendation: That the City Council:
Adopt a resolution calling and ordering the submission to the electors of the City of East Palo Alto a measure amending Chapter 5.08 of the East Palo Alto Municipal Code to increase the gross receipts tax from 1.5% to 2.5% applied to all residential rental properties unless exempted, with a 3-year implementation delay for new units, to be placed on the November 8, 2022 general election ballot.
2. Update on the Municipal Service Review for the City of East Palo Alto, the East Palo Alto Sanitary District, and the West Bay Sanitary District Recommendation: By motion,
1. Provide staff with direction regarding any proposed amendments or modifications to the attached letter.
2. Direct the Interim City Manager to send the attached letter (Attachment 1) to the San Mateo Local Agency Formation Commission (SMLAFCo) to serve as the City’s official response to the Draft Municipal Service Review (MSR) for the City of East Palo Alto (City), the East Palo Alto Sanitary District (EPASD), and the West Bay Sanitary District (West Bay).
3. COVID-19 Vaccination Program Regular Update
Recommendation: Discuss the COVID-19 vaccination program update and provide direction to staff.
10. COUNCIL REPORTS
11. ADJOURNMENT
East Palo Alto City Council May 3, 2022 Agenda Page 5 of 5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: April 29, 2022
ATTEST:
James Colin
Acting City Clerk
FUTURE MEETINGS:.
Regular Meeting May 17, 2022 at 6:30 p.m.
Budget Meeting May 19, 2022 at 6:00 p.m
Budget Meeting May 26, 2022 at 6:00 p.m