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RESOLUTION NO. – 2022
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO ENTER A SECOND AMENDMENT WITH
GRANICUS FOR AGENDA MANAGEMENT SOFTWARE AND EXTENDING THE TERM FOR A TOTAL INCREASE IN THE NOT-TO-EXCEED OF $93,140 WHEREAS, the City of East Palo Alto (“City”) is using Granicus for its agenda management system, which has improved the agenda management process for City Council, Boards, Committees, and Commissions; and
WHEREAS, it is necessary for the City to maintain organizational effectiveness and efficiency in alignment with the City Council strategic plan; and
WHEREAS, Granicus has offered to provide new agenda management software at no increase in the current annual subscription cost; and
WHEREAS, Granicus has proven to be a qualified, competent, knowledgeable, and customeroriented vendor, that helped in the implementation and support of the City’s Automated Agenda Management System.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EAST
PALO ALTO THAT IT
1. Authorizes the City Manager to enter a second amendment, in a form approved by the City Attorney, with Granicus to convert the current software from the IQM2 software package to the Peak Agenda Management suite with an implementation cost not to exceed $5,300 and extend the term through October 14, 2026 at no increase to the annual subscription fee of $21,960 for a total increase in the not to exceed of $93,140; and
2. Waives the formal bid procedures pursuant to Section 2.84.070(D) of the East Palo Alto Municipal Code due to the special circumstances that Granicus is the City's current Agenda Management Provider.
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PASSED AND ADOPTED this 3
rd day of May 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, City Clerk Valerie J. Armento, Interim City Attorney