East Palo Alto City Council May 17, 2022 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
May 17, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
Community members may provide comments by emailing [email protected] or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council May 17, 2022 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Award Annual Street Resurfacing Project 2022 to G. Bortolotto & Co, Inc.
Recommendation: Adopt a Resolution authorizing the City Manager to: (1) Execute a construction contract with G. Bortolotto & Co, Inc. in the amount of $3,191,567.97 in a form approved by the City Attorney; (2) Establish a construction contingency in the amount of $319,157.00 (10% of construction contract) and execute future change orders in an amount not-to-exceed the appropriated construction contingency, and; (3) Establish a total construction budget in an amount not-to-exceed $3,510,724.97.
2. Revisions to Master Consultant Agreements for Processing Development Applications
Recommendation: Adopt a resolution authorizing the Interim City Manager to:
Amend the Master Consultant Agreements (MCAs) for professional services with the recommended consultants by extending the contract term by two-years with an option to extend for up to two (2) additional six-month extensions. a) Amend the Master Consultant Agreement for building plan review and inspection services for pre-entitlement services to clarify the contract limit of $750,000 as per Resolution No. 5166; and
b) Amend the Consultant Agreement with West Coast Code Consultants for postentitlement building services by extending the contract term by two-years with an option to extend for up to two (2) additional six-month extensions.
3. TDM Program Administration Contract
Recommendation: Adopt a Resolution authorizing the City Manager to execute a consultant contract for Transportation Demand Management program administration with Cities21, in the amount of $121,300 for a term of three years and one six-month extension.
4. Grant Agreement with HEART for the Local Housing Trust Fund Program Recommendation: Adopt a Resolution authorizing the City Manager to execute a Grant Agreement with Housing Endowment and Regional Trust of San Mateo County (“HEART”) to provide match funds in the amount of $1,700,000, so that HEART may draw Local Housing Trust Fund Program Funds granted by the Department of Housing and Community Development and provide $3,230,000 to the 965 Weeks Affordable Housing Project in the form of a deferred, 55-year low-interest loan.
5. TDA Article 3 Bicycle and Pedestrian Program for Improvements at University Avenue at Michigan Avenue
Recommendation: Adopt a resolution approving the request to the Metropolitan Transportation Commission by the City of East Palo Alto for an allocation of Transportation Development Act Article 3 Pedestrian and Bicycle Project funding for fiscal year 2022- 2023.
6. Installation of a multi-way stop sign at the western leg of Bell Street and Cooley Avenue
Recommendation: Adopt a resolution authorizing the installation of a multi-way (threeway) stop sign at the Bell Street and Cooley Avenue intersection at the western leg.
East Palo Alto City Council May 17, 2022 Agenda Page 3 of 5
7. AB 361 Findings to Continue Virtual Public Meetings for the City Council and City Advisory Bodies
Recommendation: Adopt a resolution making the AB 361 findings necessary to continue virtual public meetings for the City Council and City Advisory Bodies for the month of June 2022.
8. Grand Jury Report: “Ransomware: It is not enough to think you are protected” Recommendation: Staff recommends that the City Council authorize the Mayor to sign the City’s response to the San Mateo County 2019-20 civil grand jury report:
“Ransomware: It is not enough to think that you are protected.”
9. University Circle Phase II Development Agreement
Recommendation: Waive the second reading and adopt an ordinance approving the Development Agreement for University Circle II.
10. Minutes of the 1/8/2022 - 3/22/2022 Meetings
Recommendation: Adopt the minutes.
11. Letter of Support for SB 893
Recommendation: By motion, authorize the Mayor to sign the attached letter, on behalf of City Council, to support Senator Josh Becker, Assembly Member Kevin Mullin, and Assembly Member Marc Berman’s Senate Bill 893 – Financial Assistance for Community College Students in Need.
4. CLOSED SESSION – NONE
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
1. Creation of a Military Equipment Use Ordinance and Use Policy Recommendation: Interim Police Chief Jeff Liu will give a brief presentation.
7. SPECIAL PRESENTATIONS
1. Special Presentation from Downtown Streets Team.
8. PUBLIC HEARINGS -NONE
9. POLICY AND ACTION
1. Pass-Through of San Francisco Public Utility Commission Wholesale Water Rate Increases
Recommendation: Adopt a Resolution authorizing the pass-through increase of $0.78, to be effective July 1, 2022, to the water usage charges in the rate schedule adopted by Resolution 5154 and directing staff to issue a notice of the change to all water service customers within the City of East Palo Alto water system no less than 30-days prior to increase.
East Palo Alto City Council May 17, 2022 Agenda Page 4 of 5
2. Issues Concerning the Light Tree Affordable Housing Project and the East Palo Alto Sanitary District
Recommendation:
1. Accept the report on the issues concerning the Light Tree Affordable Housing Project and the East Palo Alto Sanitary District;
2. Not accept the counter proposal proffered by the East Palo Alto Sanitary District regarding the Light Tree Affordable Housing Project; and
3. Authorize the Mayor to communicate the City’s position to the East Palo Alto Sanitary District.
3. Willow Village Draft Environmental Impact Report (Facebook/Meta Expansion) Recommendation:
• Receive the staff report regarding the Willow Village Draft Environmental Impact Report (DEIR);
• Provide staff with direction regarding any proposed amendments or modifications to the attached DEIR comment letter (Attachment 1); and • Direct the Interim City Manager to send the attached DEIR comment letter to the City of Menlo Park to serve as the City’s official comments on the Willow Village DEIR.
4. Ravenswood Business District Specific Plan – Community Benefits and Associated Policies/Programs
Recommendation:
Provide direction and feedback on:
• Recommended priorities for community benefits from new development in the RBD / 4 Corners Specific Plan area.
• Proposed policies and mechanisms comprising a framework to achieve community benefits desired by the community.
5. Proposed Strategy for Final Disbursement of Remaining Measure C Funding Recommendation:
1. Accept the staff report and provide direction regarding the proposed approach for completing disbursement of the remaining Measure C funds; and
2. Appropriate a maximum of $15,000 in Measure C funding to support the Senior Center’s reopening efforts.
6. Initial City Reopening Plan
Recommendation:
1. Accept the staff report and provide direction regarding the City’s initial approach to reopening as a stage of recovery from the COVID-19 Pandemic; and
2. Direct staff to return to the City Council in June 2022 with a detailed re-opening strategy.
7. COVID-19 Vaccination Program Regular Update
Recommendation: Discuss the COVID-19 vaccination program update and provide direction to staff.
10. COUNCIL REPORTS
11. ADJOURNMENT
East Palo Alto City Council May 17, 2022 Agenda Page 5 of 5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: May 12, 2022
ATTEST:
James Colin
Acting City Clerk
Future Meetings:
Meeting Date Time
Budget Meeting May 19, 2022 6:00 p.m.
Joint Study Session Between the
City Council of the City of East
Palo Alto and the Ravenswood
City School District Board of
Directors
May 23, 2022 6:00 p.m.
Budget Meeting May 26, 2022 6:00 p.m.