EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: May 17, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: Adrian Biggs, Associate Engineer
Humza Javed, City Engineer
SUBJECT: Award Annual Street Resurfacing Project 2022 to G. Bortolotto & Co, Inc.
Recommendation
Adopt a Resolution authorizing the City Manager to: (1) Execute a construction contract with G. Bortolotto & Co, Inc. in the amount of $3,191,567.97 in a form approved by the City Attorney; (2) Establish a construction contingency in the amount of $319,157.00 (10% of construction contract) and execute future change orders in an amount not-to-exceed the appropriated construction contingency, and; (3) Establish a total construction budget in an amount not-to-exceed $3,510,724.97.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority No. 1: Enhance Public Safety and Emergency Preparedness Priority No. 2: Enhance Economic Vitality
Priority No. 4: Improve Public Facilities and Infrastructure Priority No. 6: Create a Healthy and Safe Community
Background
The streets to be rehabilitated in 2022 were identified as needing rehabilitation in the Pavement Management Program Budget report prepared as part of MTC’s Technical Assistance Program P-TAP in 2021. The list was further analyzed and refined by Public Works staff.
This project will consist of rehabilitation and preventive maintenance of City streets including pothole/base repairs, slurry seals, and pavement overlays. Rehabilitation and maintenance on public streets is coordinated with other City projects, utility company excavations and private development projects on a cycle that sustains a high Pavement Condition Index (PCI) for all City streets.
In addition to pavement rehabilitation, the project will include sidewalk construction and improved striping configurations for the bicycle facilities on Pulgas Avenue, Clarke Avenue, West Bayshore Road, East Bayshore Road, Newell Road, Woodland Avenue, and Bay Road.
The new striping improvements will include, but are not limited to, re-configuration of bicycle lane transitions at intersections, buffered bicycle lanes, green thermoplastic bicycle facilities, and improved pavement markings for Class 2 and 3 bicycle facilities. Every crosswalk that is re-surfaced in the project areas will be re-striped to improve pedestrian safety. Moreover, the project will include curb ramp improvements in accordance with Americans with Disability Act (ADA) regulations and short-term improvements as approved in the City’s Mobility Study such as speed humps and bulb-outs.
The Public Works and Transportation Commission approved the Plans, Specifications and Estimates (PS&E) on February 16, 2022; The City Council approved the PS&E package on April 5, 2022.
Project documents are located on the Annual Street Resurfacing web page on the City website at the following link: https://www.cityofepa.org/publicworks/project/annual-street-resurfacing Analysis
The project was advertised on April 4, 2022 for solicitation of construction bids. On April 28, 2022, sealed bids were received, publicly opened via Zoom, and read aloud by the Public Works Engineers. There were a total of two (2) contractors who submitted bids for the Project with the following bid results:
No. Company Name Total Base Bid
Amount
Alternate Bid
Amount
Total Bid
Amount
1 G. Bortolotto &
Company, Inc. $2,740,767.97 $450,800.00 $3,191,567.97
2 O’Grady Paving Inc. $2,975,812.20 $413,400.00 $3,389,212.20 The bid analysis is included as Attachment 2 to this report. The project is within the Engineer’s Estimate of $3.5 million.
G. Bortolotto & Company, Inc. submitted the lowest Base bid in the amount of $2,740,767.97 and alternate bid (for sidewalk bulbouts) in the amount of $450,800.00, for a total Bid of $3,191,567.97. City staff performed a bid analysis, verified qualifications, license and checked references for the lowest bidder.
Contingent upon completing all insurance and bonding requirements of the Contract Specifications, staff recommends that the City Council authorize the City Manager to execute a construction contract with G. Bortolotto & Company. Inc., the lowest responsible bidder, establishing a construction contract in an amount not-to-exceed $3,191,567.97, and appropriating an additional $319,157.00 (10%) for construction contingency.
Upon execution of contract documents, the project will begin construction this summer and is anticipated to be fully completed within six months.
Fiscal Impact
The project will be paid per Table 1 below.
Fund Cost
Measure A $635,724.77
Measure M $600,000.00
Gas Tax Funding $1,100,000.00
Measure W $400,000.00
AHSC $775,000.00
Total $3,510,724.77
Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo Co. Library located at 2415 University Avenue, East Palo Alto.
Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
Attachments
1. Resolution
2. Bid Results - ST-07-22