RESOLUTION NO. 5142
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO EXECUTE MULTIPLE MASTER
CONSULTANT CONTRACTS TO SUPPORT THE CITY WITH PROCESSING OF
DEVELOPMENT APPLICATIONS
WHEREAS, the City of East Palo Alto Community and Economic Development (CEDD) and Public Works (PW) Departments are and will be experiencing a significant increase in development review activity over the next 2-3 years, exceeding the current CEDD and PW staffing capacity; and WHEREAS, the City of East Palo Alto CEDD and PW Departments have expressed urgent need to address current development project application demand and comply with critical State mandates by entering into developer-reimbursed professional services agreements; and
WHEREAS, on April 2, 2019, the City Council directed staff to issue a Request for Qualifications (RFQ) for conSUlting services to support the City of East Palo Alto with processing development applications; and
WHEREAS, on April 5, 2019, staff released an RFQ to the City's preapproved lists of firms for the following services: designated contract planner; environmental review analysis; housing needs assessment; fiscal impact analysis; design review; engineering review analysis; transportation consultant; and
WHEREAS, a total of fifteen (15) finns responded to the City's RFQ, in most cases responding to multiple service areas, resulting in a total of 36 submitted proposals; and
WHEREAS, members of the CEDD and PW Departments evaluated each proposal based on the scoring system outlined in the RFQ and identified top scoring respondents in each service category; and
WHEREAS, staff seeks to improve the City's process of reviewing development applications by utilizing Master Consultant Contracts, Developer Reimbursement Agreements, and Master Fee Reimbursement Agreements; and WHEREAS, City staff identified that two consultants to assist with building plan review services will also be required over the next 2-3 years to improve processing of development applications.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY authorizes the City Manager to:
1. Execute a total of $5,950,000 in Master Consulting Contracts for professional services with the recommended consultants by service category and contract limits listed in Exhibit A to this Resolution and waive the formal bid procedures pursuant to East Palo Alto Municipal Code section 2.84.070(D) for said contracts;
2. Delegate authority to the City Manager until June 30, 2022, to utilize Developer Reimbursement Agreements, and Master Fee Reimbursement Agreements, in a form approved by the City Attorney, to establish terms of reimbursement for professional services and other allowable costs incurred related to development applications; and
3. To issue a Request for Qualifications (RFQ) to identify up to two consultants to help the City with building plan review services.
PASSED AND ADOPTED this 2nd day of July 2019 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MOODY, ROMERO, WALLACE-JONES
NONE
ABRICA, GAUTHIER
NONE
EXHIBIT A
RECOMMENDED CONSULTANT AWARD BY
SERVICE CATEGORY AND CONTRACT LIMIT
Service Category Highest Scoring Respondents Recommended Total Category Award
Designated Contract Rincon Consultants, Inc. $750,000 Planner Michael Baker International Environmental Review Powers
Analysis EMC Planning Group $2,500,000
'iI KimleyHorn
Housing Needs BAE Urban Economics $400,000 Assessment Hatch Fiscal Impact Analysis Keyser Marsten $400,000 BAE Urban Economics Design Review Raimi and Associates $300,000 Michael Baker International Engineering Review CSG $750,000 Analysis KimleyHorn
TranspOliation Hexagon TranspOliation Consultants, Inc. $750,000 Consultant '" TJKM TranspOliation Consultants General Consultant Raimi and Associations $100,000 Services TOTAL $5,950,000