RESOLUTION NO. 64 — 2021
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENTS TO MULTIPLE MASTER
CONSULTANT CONTRACTS TO SUPPORT THE CITY WITH PROCESSING OF DEVELOPMENT
APPLICATIONS
WHEREAS, the City of East Palo Alto Community and Economic Development (" CEDD") and Public Works (" PW") Departments are and will be experiencing a significant increase in development review activity over the next 2. 3 years, exceeding the current CEDD and PW staffing capacity; and WHEREAS, the CEDD and PW Departments have expressed urgent need to address cu rrent development project application demand and comply with critical state mandates by entering into developer -reimbursed professional services agreements; and WHEREAS, on April 2, 2019, the City Council directed staff to issue a Request for Qualifications RFQ") for consulting services to support the City of East Palo Alto (" City") with processing development applications; and
WHEREAS, on April 5, 2019, staff released an RFQ to the City's preapproved lists of firms for the following services: designated contract planner; environmental review analysis; housing needs assessment; fiscal impact analysis; design review; engineering review analysis; transportation
consultant; and
WHEREAS, a total of fifteen firms responded to the City's RFQ, in most cases responding to multiple service areas, resulting in a total of thirty-six submitted proposals; and WHEREAS, members of the CEDD and PW Departments evaluated each proposal based on the scoring system outlined in the RFQ and identified top scoring respondents in each service category; and
WHEREAS, staff seeks to improve the City's process of reviewing development applications by utilizing Master Consultant Contracts, Developer Reimbursement Agreements, and Master Fee Reimbursement Agreements; and
WHEREAS, staff identified consultants to assist with building plan review services also will be required over the next 2- 3 years to improve processing of development applications.
WHEREAS, the City Council Resolution No. 5142 authorized the City Manager to issue a RFQ to qualify up to two consultant firms for building plan review and inspection services; and WHEREAS, on July 2, 2019, the City Council adopted Resolution No. 5142 authorizing the City Manager to execute up to $ 5, 950,000 in Master Consulting Contracts and seek reimbursement from project applicants for such contract consulting services through Developer Reimbursement and/or Master Fee Reimbursement Agreements; and
WHEREAS, City staff identified that some of the Master Consulting Contracts need to be further extended in order to address increases in development review activity over an additional two years, exceeding the current CEDD and PW staffing capacity.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY authorizes the City Manager to:
1. Execute amendments in Master Consulting Contracts with a total of $9,275,000 for professional services, in a form to be approved by the City Attorney, with the recommended consultants by service category and contract limits listed in Exhibit A to this Resolution and waive the formal bid procedures pursuant to East Palo Alto Municipal Code section 2. 84.070( D) for such contracts; and
2. Delegate authority to the City Manager until June 30, 2024, to utilize Developer Reimbursement Agreements, and Master Fee Reimbursement Agreements, in a form approved by the City Attorney, to establish terms of reimbursement for professional services and other allowable costs incurred related to development applications.
PASSED AND ADOPTED this 18t" day of May 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Abrica, Gauthier, Lopez, Wallace -Jones, and Romero
Carlos Romero, Mayor
APPROVED AS TO FORM:
Walfred olorzano, ity Clerk Rafael E.
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o, Jr. City Attorney
Exhibit A
Service Category Consultant Firms
Current Amendme New
Total nt Total
Rincon Consultants
Designated Co
Michael Baker 750,000 750,000
Planner
International
Environmental I•
David J. Powers
2, 500,000
EMC Planning Group
1, 250,000 3, 750,000
Analysis
Kimley Horn
Housing Needs BAE Urban Economics
400,000 4007000
ssessment Hatch Associates
Keyser Marston
Fiscal Impact
Associates 4007000 400,000
nalysis
BAE Urban Economics
Raimi and Associates
Design Review Michael Baker 300, 000 150,000 450,000
International
Engineering Review CSG Consultants
750,000 375,000 1, 125,000
Analysis Kimley Horn
Transportation Hexagon Transportation
7507000 7507000
Consultant TJKM Transportation
General Consultant
Raimi and Associations 100, 000 50,000 150,000
Services
TOTAL 5, 950,000 19825,000 79775,000
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