RESOLUTION NO. ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST PALO
ALTO AUTHORIZING THE CITY MANAGER TO EXTEND THE TERMS OF
MULTIPLE AGREEMENTS TO SUPPORT THE CITY WITH CONTINUED
PROCESSING OF DEVELOPMENT APPLICATIONS
WHEREAS, the City of East Palo Alto Community and Economic Development (CEDD) and Public Works (PW) Departments are and will be experiencing a significant increase in development review activity over the next 2-3 years, exceeding the current CEDD and PW staffing capacity; and WHEREAS, the two Departments expressed urgent need to address current development project application demand and comply with critical State mandates by entering into developer-reimbursed professional services agreements; and WHEREAS, in April 2019, the City Council directed staff to issue a Request for Qualifications (RFQ) for consulting services to support the City of East Palo Alto with processing development applications and staff released an RFQ to the City's preapproved lists of firms for designated contract planner; environmental review analysis; housing needs assessment; fiscal impact analysis; design review; engineering review analysis; and transportation consultant services; and
WHEREAS, on July 2, 2019, the City Council adopted Resolution No. 5142 authorizing the City Manager to execute up to $5,950,000 in Master Consulting Contracts and seek reimbursement from project applicants for such contract consulting services through Developer Reimbursement and/or Master Fee Reimbursement Agreements; and
WHEREAS, on September 17, 2019, the City Council adopted Resolution No. 5166 authorizing the City Manager to execute Master Consultant Agreements to support the City with processing of building plan review and inspection services; and WHEREAS, on May 8, 2021, the City Council adopted Resolution No. 64-2021 authorizing the City Manager to execute amendments in Master Consulting Contracts with a total of $9,275,000 for professional services with the recommended consultants and delegated the authority to the City Manager to utilize Developer Reimbursement Agreement, and Master Fee Reimbursement Agreements until June 30, 2024, and WHEREAS, City staff determined some of the Master Consulting Contracts need to be extended in order to address increases in development review activity over an additional 2 years, exceeding the current CEDD and PW staffing capacity;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO HEREBY authorizes the City Manager to:
1. Amend the Master Consultant Agreements (MCAs) for professional services as set forth in Exhibit A by extending the contract term by two-years with an option to extend for up to two (2) additional six-month extensions;
2. Amend the Master Consultant Agreement for building plan review and inspection services for pre-entitlement services to clarify the contract limit of $750,000 as per Resolution No. 5166; and
3. Amend the Consultant Agreement with West Coast Code Consultants (WC3) for post-entitlement building services by extending the contract term by two-years with an option to extend for up to two (2) additional six-month extensions.
PASSED AND ADOPTED this 17th day of May 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, Acting City Clerk Valerie Armento, Interim City Attorney
EXHIBIT A