• Management or staffing plan
• Location and method of trash and waste disposal
• Utilities plan for water, sewer, and power use
• Zoning of parcel(s) proposed for temporary use
• Zoning and use of adjacent sites
• Program regulations, such as length of individual stay, ground rules, etc. • How the program will implement a preference for East Palo Alto residents (see “Preference for East Palo Alto Residents” below)
2. Please attach a site plan for the proposed program. This site plan should identify the following:
For overnight parking or temporary shelter
• Parking spaces to be used for overnight parking
• Existing parking for other uses
• Circulation (of oversized vehicles) and drive aisle for fire access (min 20 ft-wide clearance)
• Ingress/egress to parking lot
• Location of trash and waste disposal (indicate if off-site for RVs) • Access to a phone or emergency number posted with address of location for calling 911 in emergency
For overnight parking only
• Type of surface for parking – asphalt or gravel; dirt, grass, or impervious surfaces not recommended and would require mitigation measures
• Location of outlets or power sources for RVs – generators not recommended and would require mitigation measures
For temporary shelter only
• Spacing around beds - each occupant should have 50 sq ft • A clear path to entrance/exit and bathroom facilities; 2 means of ingress/egress required for all occupants
• Smoke alarms and CO alarms in every sleeping room and adjoining spaces • Sufficient heat and proper air exchanges
3. Preference for East Palo Alto Residents
Where possible, overnight parking or temporary shelter programs should endeavor to serve East Palo Alto residents, using the following criteria:
1.) families, disabled individuals, seniors, veterans from East Palo Alto or Belle Haven;
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Packet Pg. 218 Attachment: Master TUP Application Supplement (2293 : Update and Recommendations Regarding the City’s Unhoused Residents)
2.) other individuals from East Palo Alto or Belle Haven;
3.) families, disabled individuals, seniors, veterans from outside of East Palo Alto or Belle Haven;
4.) residents from outside East Palo Alto or Belle Haven.
Application Review
This application will be reviewed by all relevant City Departments and Menlo Park Fire Protection District. Approval of a major temporary use permit requires a Planning Director Hearing (please refer to Chapter 18.94.080). Application review for Master TUPs will receive highest priority for expedited processing.
Please refer to the relevant Municipal Code sections for more information:
• See Chapter 8.52, Noise Control
• See Chapter 18.48.080, Emergency Shelters
• See Chapter 18.94, Temporary Use Permits
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Packet Pg. 219 Attachment: Master TUP Application Supplement (2293 : Update and Recommendations Regarding the City’s Unhoused Residents)
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: June 7, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: Patrick Heisinger, Interim City Manager
SUBJECT: Proposed Strategy for Final Disbursement of Remaining Measure C Funding Recommendation
It is recommended that the City Council:
1. Accept the staff report and provide direction regarding the proposed approach for completing disbursement of the remaining Measure C funds; and
2. Appropriate a maximum of $15,000 in Measure C funding to support the Senior Center’s reopening efforts.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority No. 1: Enhance Public Safety and Emergency Preparedness Priority No. 6: Create a Healthy and Safe Community
Background
Since 2007, Measure C funds have been distributed to community-based organizations that provide critically needed services to children, youth, families, seniors, formerly incarcerated individuals, and victims of domestic violence. To date, the City has collected and reinvested $7.2 M in Measure C funding.
In accordance with the Measure C program, the City Council established a “Crime-Fighting Act Oversight Committee” (Committee) to review, audit, and make recommendations to the City Council about programs that the City should fund. For ten (10) years, the Committee worked with City staff to evaluate proposals and formulate funding recommendations.
On September 1, 2020, the City Council directed staff to issue a Notice of Funding Availability (NOFA) no later than October 1, 2020, to expend the remaining balance of Measure C funding.
To date, the NOFA has not been issued.
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At this time, approximately $214,000 remains in the City’s Measure C funds.
Analysis
Typically, the process of distributing Measure C funds would initiate with the issuance of a NOFA to identify proposals that could benefit from Measure C funding. On average, a City NOFA would involve the commitment of $350,000 - $400,000 and would require approximately six (6) to nine (9) months for the staff, Committee, and City Council to complete annually.
Due to the current capacity limitation of both the funds (lower balance) and City staff (due to vacancies), staff recommends a streamlined approach to ensuring the appropriate disbursement of the remaining Measure C funds.
Rather than issuing another NOFA, staff recommends that the City invite proposals from two reputable programs that have the ability to utilize and leverage Measure C funding to achieve a greater impact in the community: Community Overcoming Relationship Abuse (CORA) and One East Palo Alto/El Concilio’s Sponsored Employee Program (SEP).
Upon receipt, staff would review and evaluate the proposals. If the proposals meet the standard of Measure C usage, staff will return to the City Council in July 2022 with specific funding recommendations. Further, staff would like to formerly recognize the Committee’s work over the years supporting the Measure C program and will do so when returning to the City Council in July 2022.
Proposal to Support the Senior Center’s Reopening Efforts On Friday, May 6th, the Mayor and Interim City Manager met with representatives from the Senior Center to discuss Senior Center’s plans for reopening. During that meeting, the Senior Center identified several minor improvements that need to be done prior to the Senior Center reopening.
Staff recommends the City Council appropriate a maximum of $15,000 to support the Senior Center’s reopening efforts. The City will complete the minor improvements and purchase any furniture that may be needed. The Senior Center will not receive any funding, directly.
Staff and the Senior Center and working together to identify a day in mid-June when both entities can celebrate the Senior Center’s reopening. When available, staff will provide the City Council with more information on this event.
Fiscal Impact
There are adequate funds remaining in the City’s Measure C fund to cover the $15,000 contribution for the Senior Center reopening.
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.
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Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
Attachments
1. Resolution
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO APPROPRIATING $15,000 IN MEASURE C FUNDING TO SUPPORT THE SENIOR
CENTER REOPENING
WHEREAS, since 2007, Measure C funds have been distributed to community-based organizations that provide critically needed services to children, youth, families, seniors, formerly incarcerated individuals, and victims of domestic violence; and WHEREAS, the Senior Center has been closed to the public for nearly two years in response to the COVID-19 Pandemic; and
WHEREAS, the City and Senior Center intend to host a reopening event at the Senior Center in mid to late June 2022; and
WHEREAS, the Senior Center needs minor repairs and upgrades prior to the reopening; and
WHEREAS, City staff will complete the minor repairs and upgrades and purchase any furniture needed. The Senior Center will not receive any funding, directly.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO appropriates $15,000 in Measure C funding to support the Senior Center reopening in mid to late June 2022.
PASSED AND ADOPTED this 17th day of May 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, Interim City Clerk Valerie J. Armento, Interim City Attorney ATTACHMENT 1
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Packet Pg. 223 Attachment: Resolution (2278 : Proposed Strategy for Final Disbursement of Remaining Measure C Funding)
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: June 7, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: Patrick Heisinger, Interim City Manager
SUBJECT: Initial City Reopening Plan
Recommendation
It is recommended that the City Council:
1. Accept the staff report and provide direction regarding the City’s initial approach to reopening as a stage of recovery from the COVID-19 Pandemic; and
2. Direct staff to return to the City Council in July 2022 with a detailed re-opening strategy.
Background
At the start of the COVID-19 Pandemic (COVID), all City facilities were closed to protect public and employee health.
In an effort to provide much-needed services to the community, the City quickly shifted to offering key services in a virtual format. For example, the Community and Economic Development and Public Works Departments established a process in which the community and other stakeholders could submit electronic applications to advance small and large projects, alike.
To date, most Bay Area jurisdictions have opened their facilities to both employees and the public in a limited capacity. In East Palo Alto, a majority of staff members have been working in a hybrid format, typically part-time in the office and part-time remotely from home.
This staff report provides the City Council with initial targets for the City’s COVID re-opening strategy.
Analysis
The City’s reopening strategy will focus on the following areas:
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• Staff returning safely to the office;
• The community accessing City Hall and other public facilities; and • The City’s ability to host public meetings in a safe manner, such as City Council or Planning Commission.
Prior to identifying a specific timeline for when residents may enter City facilities, staff seeks City Council input and hopes to establish a hierarchy of recovery priorities, such as:
• Safety for all;
• Community access to services; and
• Ability to provide a relevant service virtually.
Lessons Learned
The City and community response to the COVID pandemic demonstrated the resilience of the City’s residents and employees. Prior to COVID, the City’s ability to provide flexible remote work options and virtual or hybrid services to the community was limited. The City’s IT Manager, Jimmie Tulabing, secured the necessary technology and provided the essential training to support the City’s workforce during an extremely challenging transition. Ultimately, staff were capable of efficiently providing essential services, either in the office or remotely.
Moving forward, the City may consider building upon these successes during an emergency period to provide more ongoing service options for the community and staff alike.
Staff’s Initial Recommendations
Table 1
Item Target Date
Open City facilities for public use (except city hall/Tate Street)
July 1, 2022
City Hall/Tate Street open for public use August 15, 2022 Staff returning to the office more regularly July 1, 2022 First in person public meetings in Council Chambers September 1, 2022 The County of San Mateo plans to advance a major HVAC upgrade at the 2415 University Avenue building. This project had been planned for years, but was delayed as a result of COVID. Staff is coordinating with the County to better understand the timeline, which may require specific staff to work remotely when office space is impacted by the HVAC project.
Staff will ensure that the City Council in updated as project progresses.
Key Questions for the City Council
1. Does City Council support the target dates identified in Table 1?
2. Does City Council support the overall methodology and the plan for the City Manager to establish a working group of City employees, who would develop recommendations for a staff telecommuting policy?
3. Is the City Council interested in pursuing hybrid meeting formats for future City Council and Commission meetings?
Next Steps
Staff will return to the City Council in July 2022 with a revised plan that incorporates City
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Council feedback.
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EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: June 7, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: James Colin, Executive Assistant
James Colin, Executive Assistant
SUBJECT: COVID-19 Vaccination Program Regular Update
Recommendation
Discuss the COVID-19 vaccination program update and provide direction to staff.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Ø Priority #5: Improve Communication and Enhance Community Engagement Ø Priority #6: Create a Healthy and Safe Community
Background
On a weekly basis the Mayor and Vice Mayor meet with key staff to discuss and coordinate City of East Palo Alto COVID-19 Vaccination Program efforts and progress.
The purpose of this report is to present the information regarding the abovementioned program and efforts in an open forum engaging all members of the Council and the public.
Analysis
See Attachment 1.
The attachments included in this report routinely cover the items typically discussed at the COVID-19 vaccination briefing with the Mayor and Vice Mayor as well as key staff.
The format is discussed as follows:
1. Review of previous week vaccination efforts. This item identifies each event by the date
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at which it occurred, the time, the location provider, the address, and the vaccination numbers (sometimes by vaccination type and 1st or 2nd dose).
2. Review of upcoming vaccination events for the week. This follows the same content format as number 1 but concentrates on the efforts to make the upcoming event organized and successful.
3. Outreach efforts (not always discussed). This item typically involved a review of outreach efforts as discussed in item 2 but in more detail and/or a change in strategy as circumstances may change.
4. Future Efforts
5. Incentives (Previously considered).
Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin outside City Hall and making the agenda and report available at the City’s website and the San Mateo County Library at 2145 University Avenue, East Palo Alto.
Fiscal Impact
N/A as this is an informational report.
Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
Attachments
1. Draft Vaccination Meeting Agenda
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Vaccination Meeting Agenda
Tuesday June 7, 2022
1. Review of previous week vaccination efforts:
From: Connor @ County
Look Out Health Clinic:
Ravenswood Family Health Clinic
1885
Pfizer Adult Pfizer Pedi Moderna J & J Subtotal
1st dose 0 2 0 0 2
2nd dose 3 0 2 5
3rd dose 1 0 1
Booster 10 2 6 18
2nd Booster 0 1 1
Total 14 4 9 0 27
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Packet Pg. 229 Attachment: Draft Vaccination Meeting Agenda (2285 : COVID-19 Vaccination Program Regular Update)
2. Review of Upcoming vaccination event for week
3. Review of Testing Sites
*The Ravenswood City School District and the Sequoia Union High School District each have additional COVID testing capabilities for students of the districts. Any student or caregiver may contact either District’s main office to learn about how to secure a rapid test for the student.
Day Partners Pop.
Age Time Location Address
Tuesday County of San
Mateo/Lookout Health 5+ 3:00 pm – 7:00 pm
Lewis & Joan Platt
East Palo Alto Family
YMCA
2180 Euclid Ave.
Thursday County of San Mateo 12+ 6:00 pm – 9:00 pm
Lewis & Joan Platt
East Palo Alto Family
YMCA
2180 Euclid Ave.
Saturday Ravenswood Family
Health Clinic 5+ 9:00 am – 11:00 am Ravenswood Family Health Clinic 1885 Bay Rd.
Saturday County of San Mateo/
Stanford 5+ 11:00 am – 6:00 pm Woodland Park Apartments 2021 Euclid Ave.
Date Time Location Address
Tuesday - Saturday 9:30am –
5:00pm Ravenswood Shopping Center 1781 E Bayshore Rd, Palo Alto, CA 94303
Tuesday 3:00pm –
7:00pm
Lewis And Joan Platt East Palo
Alto Family YMCA 2180 Euclid Ave, East Palo Alto, CA
Monday - Friday
12:00pm7:00pm
(weekends
10am-4pm)
(Stanford) North Fair Oaks -
Drive Through 2685 Bay Road, Redwood City, CA
Thursday Only 8:00am8:00pmNorth Fair Oaks Library 2500 Middlefield Rd, Redwood City
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Packet Pg. 230 Attachment: Draft Vaccination Meeting Agenda (2285 : COVID-19 Vaccination Program Regular Update)