East Palo Alto City Council June 7, 2022 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AND JOINT SUCCESSOR
AGENCY BOARD SPECIAL AGENDA
June 7, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
Community members may provide comments by emailing [email protected] or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council June 7, 2022 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. On-Call Electrical Contractor
Recommendation: Adopt a Resolution authorizing the Interim City Manager to award a contract to Arias F. Electric Inc. for five (5) years with additional two one-year extensions at the discretion of the Interim City Manager for an amount not to exceed Fifty Thousand Dollars ($50,000) annually for on-call electrical maintenance services for City parks and facilities.
2. First Amendment to the Professional Services Agreement with Harris & Associates, Inc. for Implementing the Water Distribution System Asset Management Plan
Recommendation: It is recommended that the City Council, by motion:
Authorize the City Manager to execute the First Amendment to the professional services agreement with Harris & Associates, Inc. in the amount of $150,000.00 for the first phase of implementing the asset management plan for a new not-to-exceed total of $350,000.00 and extend the agreement through June 2024 with a possible six-month extension at the sole discretion of the City Manager.
3. Award of Business License Tax Administration Services to HdL Companies Recommendation: Adopt a resolution authorizing the City Manager to:
1. Enter into a professional services agreement with HdL Companies, in a form approved by the City Attorney, in an amount not to exceed $8,500, to implement their Business License Tax Administration system; and
2. Enter into a three-year agreement with HdL Companies in a form approved by the City Attorney, with two one-year extensions at the sole discretion of the City Manager to provide Business License Tax Administration services where the cost of those services shall not initially exceed $16 per business and shall increase annual at the United State Consumer Price Index; and
3. Enter into a three-year agreement with HdL Companies in a form approved by the City Attorney, with two one-year extensions at the sole discretion of the City Manager to provide Business License Tax Discovery, Compliance and Auditing Services where the cost of discovery and audit services shall not exceed 40% of new revenues and collection services shall not exceed 25% of new revenues.
4. Amendment Six with Youth Community Service for Distribution of Gift Cards to Encourage Vaccination
Recommendation: Adopt a Resolution authorizing the City Manager to execute a Sixth Amendment with Youth Community Services, to extend the term through September 30, 2022.
5. One-Time Vacation Pay Out Program
Recommendation: Adopt a Resolution authorizing the Interim City Manager implement a onetime vacation cash out, up to a combined maximum of 40 hours of vacation for eligible employees for a maximum estimated cost of $45,000.
East Palo Alto City Council June 7, 2022 Agenda Page 3 of 5
6. Proposed Contract Amendment with Verde Designs for the Martin Luther King Jr.
Park Master Plan
Recommendation: Adopt a Resolution (Attachment 1) authorizing the Interim City Manager to execute an amendment to the contract with Verde Designs for the Dr. Martin Luther King, Jr. (MLK) Park Master Plan process to accommodate additional California Environmental Quality Act (CEQA) related tasks.
7. Comment Letter to the Notice of Preparation for the Strategy to Advance Flood Protection, Ecosystems and Recreation along the San Francisco Bay Project Recommendation: It is recommended that the City Council direct the City Manager to transmit the final comment letter to the San Francisquito Creek Joint Powers Authority (SFCJPA) to serve as the City’s official comments to the NOP for the Project.
8. Resolution Authorizing an Application to the U.S. Department of Justice for Participation in the FY 2022 Community Oriented Policing Services Hiring Program Recommendation: Adopt a resolution authorizing the East Palo Alto Police Department to submit an application applying for funding from the U.S. Department of Justice Office of Community Oriented Policing Services (COPS), for participation in the COPS Hiring FY 2022 program.
9. Ratifying Purchases and Authorizing New Purchases from Comcast Recommendation: Adopt a resolution:
1. Ratifying the previous purchase of Comcast services through June 1, 2022, in an amount of $24,289.09; and
2. Authorizing the purchase of Comcast services from July 1, 2022, through December 31, 2022 in the amount of $4,840.61 monthly, for a total purchase amount of $53,332.75; and
3. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code.
10. Revised Ballot Measure Language for Gross Receipts Tax Measure Recommendation: Adopt a resolution revising the ballot measure language for the gross receipts tax measure.
11. Proclamation of the City of East Palo Alto Celebrating Juneteenth
12. Proclamation of the City of East Palo Alto Celebrating LGBTQ+ Pride Month
4. CLOSED SESSION - NONE
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
1. Fireworks and Overall Public Safety Report
Recommendation: Interim Chief of Police, Jeff Liu will provide a presentation.
East Palo Alto City Council June 7, 2022 Agenda Page 4 of 5
7. SPECIAL PRESENTATIONS
1. Presentation from Vanessa Russell on Sex Trafficking Recommendation: Receive the presentation.
8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE JOINT SUCCESSOR AGENCY
9. JOINT SUCCESSOR AGENCY BOARD SPECIAL MEETING
1. Adoption of Fiscal Year 2022-23 Successor Agency Budget Recommendation: Adopt a Resolution adopting the Fiscal Year 2022-23 Successor Agency Budget.
10. ADJOURN JOINT SUCCESSOR AGENCY BOARD SPECIAL MEETING and RECONVENE
11. PUBLIC HEARINGS
1. Adoption of Fiscal Year 2022-23 Budget
Recommendation: Adopt a Resolution adopting the Fiscal Year 2022-23 Budget.
Adopt Two-year Capital Improvement Program Update for FY 2022-23 and FY 2023-24
2. Establishing the Fiscal Year 2022-23 Appropriation Limit Recommendation: Adopt a Resolution establishing the FY 2022-23 Appropriation Limit of $37,844,018.
3. Inclusionary Housing In-Lieu Fee Update for FY 2022-23 Recommendation: It is recommended that the City Council adopt a Resolution establishing Inclusionary In-Lieu Fees for Ownership/For-Sale and Rental Units for Fiscal Year 2022-23.
12. POLICY AND ACTION
1. Municipal Service Review for the City of East Palo Alto, the East Palo Alto Sanitary District, and the West Bay Sanitary District
Recommendation: By motion, direct the Mayor to send the attached letter (Attachment 1) to the San Mateo Local Agency Formation Commission (SMLAFCo) to serve as the City’s official response to the Final Municipal Service Review (MSR) for the City of East Palo Alto (City), the East Palo Alto Sanitary District (EPASD), and the West Bay Sanitary District (West Bay).
2. Update and Recommendations Regarding the City’s Unhoused Residents Recommendation: It is recommended that the City Council take the following actions:
Accept the report providing an update on actions related to unhoused residents in East Palo Alto;
Provide direction on the proposed approach to oversized and recreational vehicle enforcement;
Provide direction on the Master Temporary Use Permit application to authorize provision of temporary housing on public or private property; and Adopt a Resolution authorizing staff to use Housing funds to cover permit fees for the Master TUP application for temporary housing (“Master TUP”).
East Palo Alto City Council June 7, 2022 Agenda Page 5 of 5
3. Proposed Strategy for Final Disbursement of Remaining Measure C Funding Recommendation: It is recommended that the City Council:
1. Accept the staff report and provide direction regarding the proposed approach for completing disbursement of the remaining Measure C funds; and
2. Appropriate a maximum of $15,000 in Measure C funding to support the Senior Center’s reopening efforts.
4. Initial City Reopening Plan
Recommendation: It is recommended that the City Council:
1. Accept the staff report and provide direction regarding the City’s initial approach to reopening as a stage of recovery from the COVID-19 Pandemic; and
2. Direct staff to return to the City Council in July 2022 with a detailed re-opening strategy.
5. COVID-19 Vaccination Program Regular Update
Recommendation: Discuss the COVID-19 vaccination program update and provide direction to staff.
13. COUNCIL REPORTS
14. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: June 3, 2022
ATTEST:
James Colin
Acting City Clerk
FUTURE MEETINGS:
Regular Meeting June 21, 2022, at 6:30 p.m.
Regular Meeting July 5, 2022, at 6:30 p.m.
Regular Meeting July 19, 2022, at 6:30 p.m.