EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: June 7, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: Jay Farr, Maintenance Division Manager
Humza Javed, City Engineer
SUBJECT: On-Call Electrical Contractor
Recommendation
Adopt a Resolution authorizing the Interim City Manager to award a contract to Arias F.
Electric Inc. for five (5) years with additional two one-year extensions at the discretion of the Interim City Manager for an amount not to exceed Fifty Thousand Dollars ($50,000) annually for on-call electrical maintenance services for City parks and facilities.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 4: Improve Public Facilities and Infrastructure Background
The City does not have the necessary licensed personnel to provide electrical work for the City facilities and parks, and the current contract with Skyline Electric will expire on July 31, 2022. Skyline Electric’s insurance policy was cancelled in 2021 and has not been renewed as of yet. Skyline Electric has not performed work with the City since February 2021.
On January 28, 2022, staff released a Request for Proposal (RFP) to seek and obtain a new professional Electrical Contractor to provide on-call electrical maintenance services for the City facilities and parks.
Electrical Services are to be provided on an as-needed basis for the following City facilities and parks:
1. O’Connor Pump Station Facility, 1180 O’Connor Street
2. Community Development Facility, 1960 Tate Street
3. Reentry Program Facility, 2277 University Avenue
4. Maintenance Corporation Yard Facility, 150 Tara Road
5. Police Department Facility, 141 Demeter Street
6. Police Department Sub-Station Facility, 219 Demeter Street
7. Space at YMCA Facility, 550 Bell Street
8. Cooley Landing Facility & Park lights, 2100 Bay Road
9. Senior Center Facility, 560 Bell Street
10.Martin Luther King Jr. Park lights, 435 Daisy Lane
11.Jack Farrell Park lights, 2508 Fordham Street
12.Joel Davis Park lights, 1960 Tate Street
13.Newbridge Pocket Park lights
14.Other City Controlled Facilities/Areas
Staff posted on City’s website and mailed by US Postal Service the request for proposal (RFP) to several electrical companies in the Bay Area to obtain professional electrical services for the City of East Palo Alto on an on-call basis.
Analysis
By the deadline of March 25, 2022, City received total of Five (5) proposals from the following electrical companies:
1. Arias F. Electric Inc. - Menlo Park, CA
2. C&C Electric Inc. – San Leandro, CA
3. ETHOS Electric Inc. - San Jose, CA
4. Telstar Instruments - Concord, CA
5. Bear Electric Solution – Alviso , CA
After analyzing the proposals, staff recommends awarding a service contract to the lowest bidder Arias F. Electric Inc. in Menlo Park, California.
The table below has the hourly rate prices that were included in the five (5) responses received.
Electrical Contractor Services Proposal Evaluation chart:
Hourly Rates
Bear Electric
Solution
ETHOS
Electric Inc.
Telstar
Instruments
C&C
Electric Inc.
Arias F.
Electric
Inc.
Apprentice $185 $90 $158 $38 $25
Laborer $140 $120 $123 $78.46 $35
Journeyman $105 $150 $202 $136.89 $85
Total Hourly Labor
Rates
for all
Classifications
$430 $360 $483 $253.35 $145
Contract Summary:
Term: 5-years
Extension: Up to two (2) - one year extensions at the discretion of the city manager Total Compensation for 5 years: $200,000
Fiscal Impact
The estimated annual cost for facilities and parks electrical maintenance work is Fifty Thousand Dollars ($50,000). This amount is budgeted in the Public Works Maintenance Division FY 22/23 operational budget from City’s General Fund.
Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.
Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
Attachments
1. Resolution