Resolution No. XX-2022 1 of 2
RESOLUTION NO. __________
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH HDL COMPANIES IN AN AMOUNT NOT TO EXCEED $8,500 TO IMPLEMENT A BUSINESS LICENSE TAX ADMINISTRATION SYSTEM, ENTER INTO A THREEYEAR AGREEMENT TO PROVIDE BUSINESS LICENSE TAX ADMINISTRATION SERVICES
AND ENTER INTO A THREE-YEAR AGREEMENT TO PROVIDE BUSINESS LICENSE TAX DISCOVERY, COMPLIANCE AND AUDITING SERVICES.
WHEREAS, on February 2, 2022, the City of East Palo Alto issued a request for proposals to offer Business License Tax Administration Services; and WHEREAS, on May 18, 2022, the City received proposals from three (3) vendors; and WHEREAS, the City selected two (2) vendors to demonstrate their solutions for City staff; and WHEREAS, the City solicited input from other cities which had implemented those solutions; and
WHEREAS, the review committee determined that HdL Companies was the best fit with the most cost-effective solution.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY authorizing the City Manager to:
1. Enter into a professional services agreement with HdL Companies, in a form approved by the City Attorney, in an amount not to exceed $8,500, to implement a Business License Tax Administration system; and
2. Enter into a three-year agreement with HdL Companies, in a form approved by the City Attorney with two one-year extensions at the sole discretion of the City Manager, to provide Business License Tax Administration services where the cost of those services shall not initially exceed $16 per business and shall increase annual at the United State Consumer Price Index; and
3. Enter into a three-year agreement with HdL Companies in a form approved by the City Attorney with two one-year extensions at the sole discretion of the City Manager, to provide Business License Tax Discovery, Compliance and Auditing Services where the cost of discovery and audit services shall not exceed 40% of new revenues and collection services shall not exceed 25% of new revenues.
Resolution No. XX-2022 2 of 2
PASSED AND ADOPTED this 7th day of June 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, Acting City Clerk Valerie J. Armento, Interim City Attorney