East Palo Alto City Council June 21, 2022 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
June 21, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
Community members may provide comments by emailing [email protected] or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council June 21, 2022 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Building Support Services
Recommendation: It is recommended that the City Council adopt a Resolution authorizing the City Manager to execute a consultant contract for Building Support services with CSG Consultants in an amount not-to-exceed $70,000.
2. David J. Powers Agreement for Environmental Review Services Recommendation: It is recommended that the City Council adopt a Resolution amending an agreement with David J. Powers to complete environmental review services on behalf of the City.
3. Authorizing New Information Technology Equipment Purchases Recommendation: Adopt a resolution:
1. Authorizing the purchase of computer equipment, related peripherals, and network hardware from CDW-G through the Omnia Partners Agreement Number 2018011, for a total purchase amount not to exceed Three-Hundred Seven Thousand Dollars ($307,000) through June 30, 2024; and
2. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code.
4. AB 361 Findings to Continue Virtual Public Meetings for the City Council and City Advisory Bodies
Recommendation: Adopt a resolution making the AB 361 findings necessary to continue virtual public meetings for the City Council and City Advisory Bodies for the month of July 2022.
5. Proclamation of the City of East Palo Alto in Celebration of the 39th Anniversary of Incorporation and the founding of the East Palo Alto City Government on July 1st, 1983
6. Canopy Amendment #1
Recommendation: Adopt Amendment No. 1 of the Canopy Agreement as follows:
1. Increase budget to $60,000 per year, for a maximum of $120,000 total over the two-year extension options for FY 2022/2023 and 2023/2024.
2. Amend the Scope of Services as further detailed in Attachment 2.
7. Monthly Cash Treasury Report for April 2022
Recommendation: Accept and file the Cash Treasury Report for the month of April 2022.
8. Parking Restrictions – Donohoe Street, Blue Jay Court, and Salas Court Recommendation: Adopt a resolution authorizing the installation of a no parking zone as follows:
• Along the north side of Donohoe Street from the centerline of Salas Court to 74 ft easterly
• Along the north side of Donohoe Street from the centerline of Salas Court to 65 ft westerly
• Along the east side of Salas Court from the centerline of the east leg of Donohoe Street 38 ft northerly
East Palo Alto City Council June 21, 2022 Agenda Page 3 of 5 • Along the west side of Salas Court from the centerline of the east leg of Donohoe 176 ft northerly
• Along the west side of Blue Jay Court from the centerline of Runnymede Street 65 ft northerly
9. Streetlight Project Update
Recommendation: Receive and file.
10. Declaring a Water Shortage Emergency and Implementing Level 2 of the Water Shortage Contingency Plan
Recommendation: Adopt a Resolution:
1. Declaring a Water Shortage Emergency.
2. Implementing mandatory water use restrictions consistent with the SWRCB emergency regulations and Level 2 of the City of East Palo Alto Water Shortage Contingency Plan.
3. Authorizing City staff to implement modifications to the emergency regulations as updated by State Water Resource Board from time to time to address the water conservation needs.
11. Planning Commission Stipend Increase
Recommendation: It is recommended that the City Council adopted a resolution to
1. Increase the Planning Commission stipend from $35 to $50 a meeting
2. Appropriate the increase in the budget for Fiscal Year 2022-2023
12. Proclamation of the City of East Palo Alto celebrating the work of the Boys and Girls Club of the Peninsula, now serving youth throughout the County of San Mateo, from East Palo Alto to Daly City
4. CLOSED SESSION
1. Conference with Labor Negotiators (Government Code §54957.6) 3 bargaining units:
Service Employees International Union (SEIU – Local 521); East Palo Alto Police Officers’ Association (POA); Unrepresented Confidential Classifications (Executives, Managers, Commanders, Miscellaneous Classifications).
City of East Palo Alto designated representatives: Patrick Heisinger, Interim City Manager; Valerie Armento, Interim City Attorney; Tomo Oku, Finance Director, Sandra Floyd, Human Resources Manager; Jeff Liu, Interim Police Chief; Charles Sakai, Sloan Sakai Yeung & Wong LLP, and Brenna Rowe, HR Consultant.
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
East Palo Alto City Council June 21, 2022 Agenda Page 4 of 5
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
1. Military Equipment
Recommendation:
Waive first reading and introduce ordinance (Chapter 9.25) regarding Police Department acquisition and use of military equipment; approve military equipment use policy.
2. Consideration of a Fireworks Urgency Ordinance
Recommendation: It is recommended that the City Council adopt urgency Ordinance No. 8.20 prohibiting fireworks and setting forth the facts constituting such urgency.
9. POLICY AND ACTION
1. Update and Next Steps following SMLAFCo Adoption of the Municipal Service Review for the City of East Palo Alto, East Palo Alto Sanitary District, and West Bay Sanitary District
Recommendation: By motion, it is recommended that the City Council:
1. Receive the staff report.
2. Direct staff to return to the City Council at a later date with potential options for proceeding toward resolution of this issue.
2. San Francisco International Airport Community Roundtable Recommendation: Adopt a resolution:
1. Approving the Memorandum of Understanding allowing the City of East Palo Alto to become a member of the San Francisco International Airport Community Roundtable;
2. Authorizing the Interim City Manager to execute the Memorandum of Understanding allowing the City of East Palo Alto to become a member of the San Francisco International Airport Community Roundtable; and
3. Appointing a representative and alternate representative to the roundtable.
10. COUNCIL REPORTS
11. ADJOURNMENT
East Palo Alto City Council June 21, 2022 Agenda Page 5 of 5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: June 17, 2022
ATTEST:
James Colin
Acting City Clerk
Future Meetings:
Meeting Date Time
Special Meeting
(PWTC/RSB Appointments) June 21,2022 5:30 p.m.
Regular Meeting July 5, 2022 6:30 p.m.
Regular Meeting July 19, 2022 6:30 p.m.
Study Session July 26, 2022 6:00 p.m.