East Palo Alto City Council July 19, 2022 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
July 19, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council July 19, 2022 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Quarterly COVID-19 Emergency Reporting
Recommendation: Receive and file the Quarterly Emergency Report for June 30, 2022.
2. City Participation in Leadership Council San Mateo County.
Recommendation: It is recommended that the City Council authorize the City to become an annual sponsor of the Leadership Council San Mateo County.
3. Contract Close Out with Temporary Agency
Recommendation: Adopt a resolution;
Ratifying previous purchases with Robert Half International, Inc for temporary administrative support through July 8, 2022 in the amount not-to-exceed $60,000; Waiving formal bid procedures pursuant to East Palo Alto Municipal Code section
2.84.070(D)
4. Classification Modifications for FY2022-23 Budget
Recommendation: Adopt a Resolution (Attachment 1) approving the following new classifications and salary schedules (Exhibit A):
1. Planning Permit Technician
2. Part-Time Reserve Police Officer
3. Assistant to the City Manager - 1-Year Term Limited
4. Public Works Supervisor
5. Adopt a Resolution Approving California Office of Emergency Services Form 130 Designation of Agent
Recommendation: Adopt a resolution approving the California Office of Emergency Services (CalOES) Form 130, Designating Agents Necessary to Provide for All Matters Pertaining to State and Federal Emergency Management Agency (FEMA) Reimbursements.
6. Monthly Cash Treasury Report for May 2022.
Recommendation: Accept and file the Cash Treasury Report for the month of May 2022.
7. Authorization to apply for the OBAG3 grant
Recommendation: Adopt a resolution retroactively authorizing submission of an application for the One Bay Area Grant 3 (OBAG 3)
8. Accept San Mateo County’s Office of Aging and Adult Services (OAAS) grant funding through 2022/2026 for Congregate Nutrition and Transportation Programs Recommendation: Adopt a resolution authorizing the City Manager to execute a fouryear grant agreement, in a form approved by the City Attorney, from San Mateo County’s Aging and Adult Services in the amount of $197,004 for the City’s Congregate Nutrition and Transportation Programs for fiscal year(s) 2022-2026.
East Palo Alto City Council July 19, 2022 Agenda Page 3 of 5
9. Designating a voting delegate and up to two alternates to the California League of Cities 2022 Annual Conference September 7-9, 2022, Long Beach.
Recommendation: It is recommended that the City Council adopt a Resolution (Attachment 1) designating the Mayor to be the voting delegate and the Vice Mayor to serve as an alternate voting delegate to represent the City of East Palo Alto at the California League of Cities 2022 Annual Conference.
10. John Bostic Proclamation
4. CLOSED SESSION
1. Closed Session – Government Code Section 54956.9: Conference with Legal Counsel-Potential Litigation one Case
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
1. Traffic Calming Update
2. Street Sweeping Project Update
7. SPECIAL PRESENTATIONS - NONE
8. PUBLIC HEARINGS
1. Inclusionary Housing Alternative Compliance Option for Development Project on Lincoln St.
Recommendation: Conduct a public hearing and adopt a Resolution:
1. Finding that the proposed Alternative Compliance Option for the residential development project (“Project”) located at Lincoln Street (APN 063-186-270) to provide two residential units with a detached accessory dwelling unit (“ADU”) on a vacant property and a deed restricted attached ADU affordable to a household at 35% of the area median income ("AMI”) fulfills the project’s inclusionary obligation under Section
18.37.080(D) of the East Palo Alto Municipal Code; and
2. Directing the City Manager to execute all required documents, in a form approved by the City Attorney, associated with the Inclusionary Housing requirements of the Project.
9. POLICY AND ACTION
1. Compensation Adjustments and Agreements with SEIU, MEA, and Unrepresented Employment Groups
Recommendation: Adopt a Resolution:
East Palo Alto City Council July 19, 2022 Agenda Page 4 of 5
1. Approving the terms of the Tentative Agreement jointly agreed to between the City of East Palo Alto, Service Employees International Union Local 521 (SEIU) and IFPTE Local 21, Management Employees Association (MEA);
2. Approving Cost of Living Adjustments for Non-Bargaining, Unrepresented Confidential Restricted Classifications;
3. Directing the Interim City Attorney to draft an amendment to the employment agreement with the Interim City Manager to provide a Cost of Living Adjustment and other benefits consistent with those received by SEIU, MEA, and other nonrepresented personnel and authorizing the Mayor to execute such an amendment; and
4. Appropriating $790,000 for FY 2022-23 from the General Fund Reserve to account for the compensation adjustments described in the staff report.
2. Approval of the Terms of a Tentative Agreement and Memorandum of Understanding with the Police Officers’ Association (POA) Recommendation: Adopt a Resolution:
1. Approving the terms of a Tentative Agreement with the East Palo Alto Police Officers’ Association;
2. Authorizing the City Manager to execute a Memorandum of Understanding jointly prepared by the City’s negotiating team and representatives of the East Palo Alto Police Officers’ Association;
3. Establishing a recruitment and retention bonus for new police officers; and
4. Approving the estimated total salary and benefit expenditures of $2,260,000 for FY 2022-23 and 2023-24 and appropriating $1,090,000 in the General Fund of the Fiscal Year 2022-2023 Budget.
3. Proposed Specific Plan for Bell Street Park in Partnership with the Magical Bridge Foundation
Recommendation: By motion:
1. Accept a status report regarding the exploration by the Magical Bridge Foundation of a potential Magical Bridge project at Bell Street Park;
2. Provide staff with direction regarding the conceptual plan (Attachment 1) for Bell Street Park; and
3. Direct staff to initiate the California Environmental Quality Act (CEQA) process to advance the Bell Street Park design process.
4. Update on the Draft Housing Element
Recommendation: Receive the report, provide feedback on the Draft Housing Element, and authorize release of the document for a 30-day public review period.
5. Consideration of Measure C Funding to Support Two Community-Based Organization Initiatives: Community Overcoming Relationship Abuse and One East Palo Alto/El Concilio’s Sponsored Employment Program
Recommendation: Adopt a Resolution authorizing the Interim City Manager to enter into agreements, in a form approved by the City Attorney, with Community Overcoming Relationship Abuse (CORA) and the Sponsored Employment Program (SEP) offered by One East Palo Alto and El Concilio to provide services related to implementation of Measure C.
6. City Hall and Tate Street Reopening Plan
Recommendation: It is recommended that the City Council: provide direction to City Manager to reopen City offices to the public per staff recommendation with a proposed start date of Tuesday, September 6, 2022.
East Palo Alto City Council July 19, 2022 Agenda Page 5 of 5
7. COVID-19 Vaccination Program Regular Update
Recommendation: Discuss the COVID-19 vaccination program update and provide direction to staff.
10. COUNCIL REPORTS
11. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt fr om d isclo su re pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at th e Ci ty Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to th e City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to p ost the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pert aining t o an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal bus iness hours .
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, et c. s hould be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or s ervices may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 7 2 hours prior to the meeting.
POSTED: July 15, 2022
ATTEST:
James Colin
City Clerk
Future Meetings:
Meeting Date Time
Study Session July 26, 2022 6:00 p.m.
RegularMeeting September 6, 2022 6:30 p.m.
RegularMeeting September 20, 2022 6:30 p.m.