EXHIBIT E
July 2022
FLSA: Non-Exempt
PUBLIC WORKS SUPERVISOR
DEFINITION
Under general direction, plans, schedules, assigns, and reviews the work of public works staff within the Public Works department; supervises, plans, and coordinates the construction, installation, maintenance, inspection, and repair of City infrastructure, including buildings, parks, streets, sidewalks, water, stormwater and/or drainage systems and facilities; administers, monitors, and provides technical input for assigned public works maintenance, operations, and related projects and programs; provides responsible technical assistance to the Maintenance Manager; performs a variety of technical tasks relative to the assigned functional area; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director. Coordinates all work with the Maintenance Manager. Exercises direct and general supervision over technical and maintenance staff.
DISTINGUISHING CHARACTERISTICS
This is a working supervisory classification within the Maintenance Worker series. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of public works maintenance staff either directly or through lead workers. Incumbents are expected to independently perform the full range of public works maintenance duties as assigned. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. This class is distinguished from the Maintenance Manager in that the latter has overall management responsibility for all maintenance division programs, functions, and activities.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
➢ Plans, organizes, assigns, supervises, participates in, and reviews the work of assigned staff in the installation, maintenance, and repair of all City buildings, parks, streets, stormwater and/or drainage systems and facilities; administers specialized projects and programs in area of assignment. ➢ Performs inspection of public works and engineering permits and projects including capital improvement projects.
➢ Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned facilities. ➢ Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
➢ Trains staff in work and safety procedures and in the operation and use of equipment and supplies; implements procedures and standards.
Maintenance Supervisor
➢ Monitors operations and activities of the work unit; identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. ➢ Determines and recommends equipment, materials, and staffing needs for assigned operations, projects, and programs; participates in the annual budget preparation; prepares detailed cost estimates; maintains a variety of records and prepares routine reports of work performance. ➢ Plans and lays out maintenance work projects; monitors and controls supplies and equipment; orders supplies and tools as necessary; prepares documents for equipment procurement; participates in the bid process for maintenance and repair projects.
➢ Supervises the use of and operation of tools, equipment, and vehicles; ensures that tools, equipment, and vehicles are safely operated, maintained, and secured when not in use; schedules the service, repair, and replacement of tools and equipment.
➢ Inspects work in progress and completed work of assigned employees and contractors for accuracy, proper work methods and techniques, and compliance with applicable standards and specifications. ➢ Inspects the assigned City infrastructure for safety violations; ensures that safety procedures are followed, and that safety equipment is worn; makes periodic safety presentations to assigned staff. ➢ Performs the most complex public works maintenance duties and provides technical assistance to crews.
➢ Troubleshoots complex operational and maintenance problems; corrects or directs the correction and repair of operational and/or equipment problem including wastewater pump stations. ➢ Coordinates assigned services and activities with those of other divisions and outside agencies. ➢ Provides staff assistance to the Maintenance Superintendent; prepares and presents staff reports and other written materials; supervises the preparation and maintenance of related reports, records, and files; ensures the proper documentation of operations and activities. ➢ Stays current on the status of new and pending regulatory legislation; recommends changes to current policies and procedures in order to comply with changes in legislation. ➢ Oversees safety programs and training for the assigned functional areas and work groups; assists in action planning for safety programs; implements and monitors risk management plans regarding hazardous materials; responds to workers’ compensation issues. ➢ Answers questions and provides information to the public; investigates inquiries; recommends corrective actions to resolve issues.
➢ Responds to emergency situations as necessary.
➢ Performs other related duties as assigned.
JOB-RELATED QUALIFICATIONS
Knowledge of:
➢ Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. ➢ Principles and practices of leadership.
➢ Principles and practices of public works maintenance and operations program development and administration.
➢ Principles, practices, equipment, tools, and materials of construction, maintenance, and repair of public works infrastructure.
➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
➢ Basic principles and practices of budget and capital improvement program development, administration, and accountability.
➢ Principles and practices of contract administration and evaluation. ➢ Safety principles, practices, procedures, and equipment related to the work. ➢ The operation and maintenance of a variety of hand and power tools, vehicles, and power equipment.
Maintenance Supervisor
➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination.
➢ Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.
Ability to:
➢ Organize, implement, and direct assigned maintenance and operations activities. ➢ Understand, interpret, and successfully communicate both orally and in writing pertinent department policies and procedures.
➢ Identify problems, research and analyze relevant information, develop and present recommendations, and justification for solution.
➢ Perform the most complex maintenance and operations duties and operate related equipment safely and effectively.
➢ Develop cost estimates for supplies and equipment.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Prepare clear and concise reports, correspondence, procedures, and other written materials. ➢ Establish and maintain a variety of manual and computerized files, record keeping, and project management systems.
➢ Read, interpret, retrieve, and produce drawings, blueprints, maps, and specifications. ➢ Understand, interpret, explain, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
➢ Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals. ➢ Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade and five (5) years of progressively responsible work experience performing construction and maintenance work, including two (2) years of lead experience or equivalent. An associate degree in business administration or a related field is desirable.
Licenses and Certifications:
➢ Possession of, or ability to obtain, a valid California Driver’s License by time of appointment and a satisfactory driving record.
PHYSICAL DEMANDS
Maintenance Supervisor
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City sites, including traversing uneven terrain, climbing ladders, stairs, and other access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas and to conduct inspections may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 40 pounds.
ENVIRONMENTAL CONDITIONS
Employees predominately work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical substances and fumes. Employees may interact with members of the public or with staff under emotionally stressful conditions while interpreting and enforcing departmental policies and procedures.