East Palo Alto City Council July 26, 2022 Agenda Page 1 of 3
EAST PALO ALTO CITY COUNCIL
STUDY SESSION MEETING
July 26, 2022, 6:00 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council July 26, 2022 Agenda Page 2 of 3
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Actions Related to Information Technology Software Licenses Recommendation: Adopt a resolution:
1. Authorizing the City Manager to purchase software licenses from the following vendors for Fiscal Year 2022-23
a. CDW-G in an amount not to exceed $7,395.10
b. Connection in an amount not to exceed $48,465.42
c. DLT in an amount not to exceed $2,034.45
d. ESRI in an amount not to exceed $3,900.00
e. Trace3 in an amount not to exceed $39,948.70
2. Waving the formal bid procedures under section 2.84.070(D) of the Municipal Code; and
3. Excluding these purchases from the consideration for future purchasing under the City’s Purchasing Limits Guideline.
2. Actions Related to the City's Vendors Responsible for Providing Photo Copier Services
Recommendation:
1. Adopt a resolution authorizing the City Manager to increase Ricoh Digital Services contract and purchase order term through June 30, 2022; and
2. Adopt a resolution ratifying the City’s payment to Connection totaling Thirteen Thousand Four Hundred Eighty-Three Dollars and Eighty-Eight Cents ($13,483.88).
4. STUDY SESSION
1. Study Session on the Next Steps following San Mateo LAFCo (SMLAFCo) Municipal Service Review (MSR) Updates for the City of East Palo Alto, East Palo Alto Sanitary District, and West Bay Sanitary District
Recommendation: It is recommended that the City Council:
1. Host a Study Session regarding possible next steps following the SMLAFCo MSR;
2. Provide direction on how the City should move forward;
3. Direct staff to take the necessary actions to draft the application to SMLAFCo; and
4. Direct staff to return to the City Council in the Fall with the draft application to SMLAFCo and a resolution, that if adopted, would initiate the Subsidiary District Process.
2. Ravenswood Business District Specific Plan – Community Benefits and Associated Policies/Programs
Recommendation: Provide direction and feedback on refined policies and mechanisms that comprise a framework to achieve community benefits desired by the community.
5. ADJOURNMENT
East Palo Alto City Council July 26, 2022 Agenda Page 3 of 3 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 24 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 24 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 24 hours prior to the meeting.
POSTED: July 22, 2022
ATTEST:
James Colin
City Clerk
FUTURE MEETINGS:
Regular Meeting September 6, 2022 at 6:30 p.m.
Regular Meeting September 20, 2022 at 6:30 p.m.
Study Session September 27, 2022 at 6:00 p.m.