Resolution No. XX-2022 1 of 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO PURCHASE SOFTWARE LICENSES FROM THE FOLLOWING VENDORS FOR FISCAL YEAR 2022-23, CDW-G IN AN AMOUNT NOT TO EXCEED $7,395.10, CONNECTION IN AN AMOUNT NOT TO EXCEED $48,465.42, DLT IN AN AMOUNT NOT TO EXCEED $2,034.45, ESRI IN AN AMOUNT NOT TO EXCEED $3,900.00, TRACE3 IN AN AMOUNT NOT TO EXCEED $39,948.70; AND WAVING THE FORMAL BID PROCEDURES UNDER SECTION 2.84.070(D) OF THE MUNICIPAL CODE; AND EXCLUDING THESE PURCHASES FROM THE CONSIDERATION FOR FUTURE PURCHASING UNDER THE CITY’S PURCHASING LIMITS GUIDELINE.
WHEREAS, the City purchases is software licenses on a year to year basis; and WHEREAS, many of the City’s software licenses cannot be purchased directly from the producer, and require a third-party vendor; and
WHEREAS, the cost per license is generally the same regardless of vendor; and WHEREAS, at this time, it is inefficient for staff to migrate existing licenses to a new third-party vendor; and
WHEREAS, the City intends to purchase the follow licenses, from the listed thirdparty vendors at the listed cost:
Description Cost Vendor
Adobe Acrobat 7,395.10 CDW-G
Apex One 1,646.00 Connection
Azure Active Directory P2 13,006.92 Connection
Barracuda 690 Backup 13,317.00 Connection
Microsoft inTune 8,001.70 Connection
Ruckus 300.00 Connection
VMWare 12,193.80 Connection
AutoCAD 2,034.45 DLT
ArcGIS 3,900.00 ESRI
Barracuda e-mail security 11,028.70 Trace3
Microsoft Office 365 28,920.00 Trace3
Resolution No. XX-2022 2 of 2
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO:
1. Authorizing the City Manager to purchase software licenses from the following vendors for Fiscal Year 2022-23
a. CDW-G in an amount not to exceed $7,395.10
b. Connection in an amount not to exceed $48,465.42
c. DLT in an amount not to exceed $2,034.45
d. ESRI in an amount not to exceed $3,900.00
e. Trace3 in an amount not to exceed $39,948.70
2. Waving the formal bid procedures under section 2.84.070(D) of the Municipal Code; and
3. Excluding these purchases from the consideration for future purchasing under the City’s Purchasing Limits Guideline.
PASSED AND ADOPTED this 26th day of July 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, City Clerk Valerie J. Armento, Interim City Attorney