East Palo Alto City Council September 20, 2022 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
September 20, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.
Community members may provide comments by emailing [email protected] or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council September 20, 2022 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Award of contract to Frank and Grossman Landscape Contractor, Inc. for Janitorial Services
Recommendation: Adopt a Resolution awarding a contract to Frank and Grossman Landscape Contractors, Inc. for five (5) years with two possible one-year extensions at the discretion of the City Manager for an amount not-to-exceed one hundred fifty thousand dollars ($150,000) annually for city facilities janitorial services.
2. Renovation and Recapitalization of Nugent Square Apartments at 2361 University Ave
Recommendation: Adopt a resolution authorizing the City Manager to:
1. Negotiate and execute amendments to the City’s existing Loan and Regulatory Agreements to effectuate the transfer of the Nugent Square Apartments to a new limited partnership and the refinancing of the Nugent Square Apartments, in forms approved by the City Attorney.
2. Negotiate and execute subordination agreements subordinating the City's loan and regulatory agreement to the new financing, in a form approved by the City Attorney; and
3. Authorize the City Manager to execute any other documents necessary to complete the new financing provided such documents are approved by the City Attorney.
3. On-Call Arborist Consulting Services for Tree Evaluations on Private Property Recommendation: Adopt a Resolution authorizing the City Manager to execute a consultant contract for on-call Arborist Consulting services for tree evaluations on private property with Davey Resource Group, Inc. (DRG) in an amount not-to-exceed $40,000 for a period up to two-years with an option for a one-time extension of two-years and an additional $40,000.
4. West Coast Arborists Contract Amendment for $50,000 - Public Trees Recommendation: Adopt a Resolution approving a contract amendment with West Coast Arborists, Inc. for an additional amount of $50,000 for tree maintenance services, for a total contract amount of $150,000.
5. 4th Quarter Treasury Report FY2021-22
Recommendation: Accept and file the Treasury Report for the fourth quarter ended June 30, 2022.
6. Submit an Application for TA Cycle 6 Bike/Ped Program Funding Recommendation: Adopt a resolution supporting the East Bayshore Road Pedestrian and Bicycle Safety Improvements Project project and submitting an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program Funding
7. Update on the Chief of Police Recruitment
Recommendation: It is recommended that the City Council:
1. Accept staff’s report on the status of the Chief of Police recruitment; and
2. Direct the Interim City Manager to publish a future informational report complete East Palo Alto City Council September 20, 2022 Agenda Page 3 of 5 with each Councilmember’s appointee to serve on the five-member community panel for the recruitment of the Police Chief.
8. Convenience Fee for Online Payments of Business License Tax and Penalties Recommendation: Adopt a resolution authorizing the City Manager to set a convenience fee minimum for the use of credit cards and e-check transactions for online payments of Business License Tax and Penalties.
4. CLOSED SESSION - NONE
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
1. Update on Hybrid City Council meetings
7. SPECIAL PRESENTATIONS
1. Intelligent Transit Signal Priority Project Update
Recommendation: Receive Presentation.
2. Special Presentation from the East Palo Alto Sanitary District on Financing Options to Fund Infrastructure Improvements
Recommendation: It is recommended that the City Council allow representatives from the East Palo Alto Sanitary District (EPASD) to give a presentation regarding financing options for infrastructure improvements.
8. PUBLIC HEARINGS
1. Woodland Park Euclid Improvements
Recommendation:
1. Adopt a resolution:
• Certifying that the Final Environmental Impact Report (FEIR) has been done in compliance with the California Environmental Quality Act (CEQA); • Adopting a Mitigation, Monitoring and Reporting Plan pursuant to Public Resources Code 21000 and the CEQA Guidelines (California Code of Regulations, Title 14, Section 15000);
• Adopting a Statement of Overriding Considerations;
• Directing the Community and Economic Development Director to File a Notice of Determination within five working days of adoption pursuant to Section 15075 of the CEQA Guidelines
2. Adopt a Resolution approving the General Plan Amendment (GP19-001) establishing the Neighborhood Center Overlay Land Use Designation;
3. Introduce Ordinances enacting the Development Code and Zoning Map amendments (ZC19-002) establishing the Neighborhood Center Overlay District;
4. Adopt a resolution:
• Approving the Design Review Permit (DR 19-028), Conditional Use Permit (CUP22-003), and Tentative Parcel Map (TTM19-001) based on the findings, requirements and conditions of approval which are Attachments to the resolutions and incorporated by reference;
• Approving the Relocation Plan dated September 2022; and East Palo Alto City Council September 20, 2022 Agenda Page 4 of 5 • Authorizing the City Manager to execute a Notice of Special Restrictions applying the City's Rent Stabilization Ordinance to 160 new/replacement units in a form approved by the City Attorney.
5. Introduce an Ordinance approving the Proposed Development Agreement for the Woodland Park Euclid Improvements Project
9. POLICY AND ACTION
1. Use of American Rescue Plan Act (ARPA) Funds
Recommendation: It is recommended that the City Council take the following actions:
1. Accept the staff report on the City’s use of American Rescue Plan Act (ARPA) funding;
2. Provide direction for how the City should allocate the remaining portion of ARPA funding; and
3. Direct staff to return to the City Council in October 2022 with specific allocation recommendations for the remaining portion of the City’s ARPA funding.
10. COUNCIL REPORTS
11. ADJOURNMENT
East Palo Alto City Council September 20, 2022 Agenda Page 5 of 5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be availabl e for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or do cu me n ts pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall b e ma d e available for public inspection at the front counter at the City Clerk's Office, 2 ND Floor, City Hall, 2415 University Avenue, East Pa lo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part o f the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodatio n s, a id s o r services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 h o u rs p rio r to th e meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adop ted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at le ast 7 2 hours prior to the meeting.
POSTED: September 16, 2022
ATTEST:
James Colin
City Clerk
Future Meetings:
Meeting Date Time
Study Session September 27, 2022 Cancelled
RegularMeeting October 4, 2022 6:30 p.m.
RegularMeeting October 18, 2022 6:30 p.m.