East Palo Alto City Council October 18, 2022 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
October 18, 2022, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council October 18, 2022 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Cooley Landing Emergency Airboat Ramp Agreement and Roadway Easement Alignment
Recommendation: Adopt a resolution authorizing the City Manager to:
1. Enter into an agreement with Midpeninsula Regional Open Space District and Menlo Park Fire Protection District, in a form approved by the City Attorney, for the use and maintenance of an emergency airboat ramp at Cooley Landing; and
2. Approve the realignment of the City’s access road easement over Midpeninsula Regional Open Space District's property adjacent to Cooley Landing.
2. Monthly Cash Treasury Report for August 2022
Recommendation: Accept and file the Cash Treasury Report for the month of August 2022.
3. Quarterly COVID-19 Emergency Reporting
Recommendation: Receive and file the Quarterly Emergency Report for September 30, 2022.
4. Citywide Technology Projects Status Update
Recommendation: Receive and file the status update on Citywide technology projects.
5. Extension of Planning Entitlements and Building Permits Due to Pending Resolution of Sanitary Sewer Infrastructure and Service Issues Recommendation: Adopt a resolution that extends through December 31, 2024 development entitlements (Planning and Building) set to expire between December 31, 2022 and December 31, 2023.
6. Resolution to Adjust Pay Step for Lateral Entry Police Officers Hired in 2020 Recommendation: Adopt a resolution to approve the Pay Step adjustment for Lateral Entry Police Officers hired in 2020 retroactive to May 17, 2021.
7. Renewal of Peninsula Volunteers Agreement for City’s Senior Congregate Nutrition Program
Recommendation: Adopt a resolution authorizing the City Manager to enter into a oneyear agreement, in a form approved by the City Attorney, with Peninsula Volunteers Inc. (PVI) for provision of hot catered meals and supplies for the City’s Senior Congregate Nutrition Program for a not to exceed amount of $75,000.00.
8. CSG Staff Augmentation Fifth Contract Amendment
Recommendation: Adopt a Resolution authorizing the City Manager to execute a fifth amendment to the Staff Augmentation contract with CSG Consultants, Inc. (CSG), in a form approved by the City Attorney, to increase the contract amount by $100,000 for a new not-to-exceed total of $440,000 for professional engineering services pertaining to capital improvement plan review, staff augmentation, survey, subdivision and parcel map review.
East Palo Alto City Council October 18, 2022 Agenda Page 3 of 5
9. Informational Report on Police Chief Recruitment
Recommendation: Receive report.
10. Request for Fee Waiver for Public Agency- San Mateo County Mosquito & Vector Control District
Recommendation: Adopt a Resolution to waive fees for the San Mateo County Mosquito & Vector Control District to utilize Cooley Landing for several days in support and service to the community of East Palo Alto.
11. Introduction of an Ordinance Adopting Updated Building Codes Recommendation: Introduce an ordinance amending East Palo Alto Municipal Code Chapters 15.08, 15.10, 15.11, 15.12, 15.15, 15.16, 15.20, 15.25, 15.30, 15.58 to adopt by reference the 2022 California Building Standards Code, including the following 2022 California Codes and specified appendices: Administrative Code; Building Code volumes 1 and 11; Residential Code; Electrical Code; Mechanical Code; Plumbing Code; Energy Code; Historical Building Code; Existing Building Code; Green Building Standards Code; and Fire Code, including ratification of the local amendments set forth in Menlo Park Fire Protection District Ordinance No. 49-2022; and amending section 15.32.010 pertaining to dangerous buildings.
12. Amendment to Fleet Maintenance Service Agreement
Recommendation: Adopt a Resolution (Attachment 1) to:
1. Amend the Fleet Maintenance agreement between the City of East Palo Alto and Fred J. Carruba, dba Image Auto;
2. Increase agreement by $20,000 from $203,500 to $223,500 annually to include all vehicles under Community Services division;
3. Add all vehicles from the Community Services division to the total Vehicle Master list.
13. Resolution to reopen the Mack E. Mickelson Arthritis and Rehabilitation Center Therapy Pool
Recommendation: Adopt a resolution calling on Sutter Health to reopen the Mack E.
Mickelson Arthritis and Rehabilitation Center Therapy Pool for community use at the Mills Health Center in San Mateo, with the same open access hours in place prior to January 2020.
14. Peter Fortenbaugh Proclamation
15. Letter from the Mayor on behalf of the City Council of East Palo Alto supporting Fixin’ San Mateo County's (FxSMC) efforts to establish civilian oversight of the San Mateo County Sheriff’s office.
Recommendation: By motion, authorize the Mayor to sign the attached letter, on behalf of City Council, supporting Fixin’ San Mateo County's (FxSMC) efforts to establish civilian oversight of the San Mateo County Sheriff’s office.
4. CLOSED SESSION
Personnel Matter (Government Code § 54957)
Public Employment:
A. City Manager Recruitment
B. City Attorney Recruitment
East Palo Alto City Council October 18, 2022 Agenda Page 4 of 5 A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
1. Water Rate Reduction
Recommendation: Adopt a Resolution suspending a portion of the water usage charge and authorizing the temporary reduction of $0.79, to be effective November 1, 2022, in the rate schedule adopted by Resolution 5154 and amended by Resolution 66-2022.
9. POLICY AND ACTION
1. Consideration of Applying to SMLAFCo to Request the East Palo Alto Sanitary District (EPASD) become a Subsidiary District of the City of East Palo Alto Recommendation: It is recommended that the City Council adopt Resolution of Application authorizing:
Submission of an application to the San Mateo Local Agency Formation Commission (SMLAFCo) requesting that the Commission take proceedings to establish the East Palo Alto Sanitary District (EPASD) as a subsidiary district of the City; and Expending up to $15,000 from the City’s General Fund Reserve for processing fees.
2. Traffic Calming – East Bayshore Avenue and Woodland Avenue Recommendation: Adopt a Resolution authorizing the City Manager to implement traffic calming measures on East Bayshore Road and Woodland Avenue.
3. American Rescue Plan Act (ARPA) Funding Recommendations Recommendation: It is recommended that the City Council take the following actions:
1. Accept the staff report regarding the potential allocation of remaining American Rescue Plan Act (ARPA) funds;
2. Provide direction on staff funding recommendations; and
3. Direct staff to return to the City Council in January 2023 with a detailed Notice of Funding Availability (NOFA) process associated with a community funding opportunity.
10. COUNCIL REPORTS
11. ADJOURNMENT
East Palo Alto City Council October 18, 2022 Agenda Page 5 of 5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt fr om d isclo su re pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at th e Ci ty Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to th e City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to p ost the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pert aining t o an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal bus iness hours .
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, et c. s hould be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or s ervices may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at le ast 7 2 hours prior to the meeting.
POSTED: October 14, 2022
ATTEST:
James Colin
City Clerk
Future Meetings:
Meeting Date Time
RegularMeeting November 1, 2022 6:30 p.m.
Study Session November 8, 2022 Cancelled
RegularMeeting November 15, 2022 6:30 p.m.
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