EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: October 18, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: Humza Javed, Public Works Director
SUBJECT: CSG Staff Augmentation Fifth Contract Amendment Recommendation
Adopt a Resolution authorizing the City Manager to execute a fifth amendment to the Staff Augmentation contract with CSG Consultants, Inc. (CSG), in a form approved by the City Attorney, to increase the contract amount by $100,000 for a new not-to-exceed total of $440,000 for professional engineering services pertaining to capital improvement plan review, staff augmentation, survey, subdivision and parcel map review.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 4: Improve Public Facilities and Infrastructure Priority No. 6: Create a Healthy and Safe Community
Background
The Public Works Department utilizes contracts for professional engineering services such as capital improvement plan design, review, survey, and subdivision and parcel map review, and periodically staff augmentation services during staff vacancies.
On January 22, 2018, the City issued a request for qualifications for staff augmentation to continue City priorities while the City recruited staff to fill vacancies. The City received responses from CSG and Freyer & Laureta. City Council approved Resolution No. 4937 on February 6, 2018, authorizing the City Manager to enter into a contract with CSG for staff augmentation and professional services to deliver key city capital priorities and ensure they remain on schedule during staffing interruptions.
Analysis
The City currently has two vacancies in the Engineering division while there are over twenty- five million dollars ($25 million) of capital projects under design/construction phases. In order to ensure city staff is able deliver projects in a timely manner, it is imperative staffing resources are available.
Since 2018, CSG has been providing general engineering support to the City Public Works Department as follows: staff augmentation during staffing vacancies, capital improvement project design, constructability reviews, NPDES stormwater permit compliance/inspections, general survey services, and subdivision and parcel map review in accordance with Senate Bill 35 (SB 35) for subdivision and parcel map compliance. These streamlined reviews are required by a licensed surveyor which the City does not have.
Upon approval of the contract amendment, CSG will be brought on board to assist in project management, design and review for a number of capital improvement projects while the City is in the process of filling staff vacancies.
Fiscal Impact
Funds in the amount of $100,000 are needed, and are available from expected salary savings through the General Fund budget.
Funds for private subdivision and parcel map review are fully reimbursed by applicants through the Master Fee Schedule.
Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo Co. Library located at 2415 University Avenue, East Palo Alto.
Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
Attachments
A. Resolution