East Palo Alto City Council December 6, 2022 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
December 6, 2022, 6:30 PM
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council December 6, 2022 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Resolution to Approve Side Letters Amending the Memorandum of Understanding Between the City of East Palo Alto and the Police Officers’ Association Recommendation: Adopt a Resolution approving Side Letters that amend the Memorandum of Understanding between the City of East Palo Alto and the Police Officers’ Association.
2. Annual Development Impact Fee Report (AB 1600 Report) Recommendation: Adopt a Resolution accepting the Annual Development Impact Fee Report (AB 1600 Report) for Fiscal Year 2021-22.
3. AB 361 Authority for Virtual Meetings
Recommendation: Adopt a resolution making the AB 361 findings necessary to continue virtual public meetings for the City Council and City Advisory Bodies for the month of December 2022.
4. Addition of Funds to Existing BMR Program Administration Agreement Recommendation: Adopt a Resolution:
1. Authorizing the City Manager to amend the Agreement with EPACANDO for operation of the Below Market Rate (“BMR”) Program to increase the not-to-exceed amount by $41,000 to $216,000 to fund administration services through May 9, 2023; and
2. Appropriating $41,000 from the Housing In-Lieu Fund for BMR Program Administration.
5. Consideration of a Donation from H & H Evergreen Foundation for the Police Department Traffic Safety Awareness Program, Annual Toy Distribution Program, and Department Needs
Recommendation: Adopt a Resolution authorizing the City Manager to:
1. Accept a donation of funds in the amount of One Hundred Fifty Thousand Dollars ($150,000) from the H & H Evergreen Foundation, and execute a Donation Agreement to support the Police Department’s Traffic Safety Awareness Program ($30,000.00), Annual Toy Distribution Program ($20,000.00), and general department needs ($100,000) in accordance with the City’s Donation Acceptance Policy; and
2. Express the City Council’s appreciation for the donation to the H & H Evergreen Foundation.
6. Certificates of Appreciation for the First Annual Mayor and Vice Mayor Citywide Clean Up 2022
Recommendation: Accept the certificates of appreciation.
7. Updates to the City’s Contracting and Procurement Process Recommendation: Receive and file this report on updates to the City’s Contracting and Procurement Process and adopt a resolution approving the East Palo Alto Purchase Policy & Delegation of Authority.
East Palo Alto City Council December 6, 2022 Agenda Page 3 of 5
8. City Attorney Appointment
Recommendation: Adopt a resolution authorizing the Mayor to execute an employment agreement with John D. Lê for the position of City Attorney.
7. Proclamation honoring Congresswoman Jackie Speier for her decades of public service and for her dedication in helping the community of East Palo Alto
8. Proclamation congratulating the Association of Indo Americans (AIA) for their educational and cultural events in the greater Bay Area to which East Palo Alto is regularly invited
9. Proclamation congratulating Ortensia Lopez on her retirement as executive director of El Concilio of San Mateo County
10. Proclamation congratulating Gloria Flores-Garcia on her retirement as associate executive director of El Concilio of San Mateo County
11. Proclamation congratulating the East Palo Alto United Soccer Community for their youth development work and success in organized soccer in the last two decades
4. CLOSED SESSION
Closed Session pursuant to Government Code Section 54957
PUBLIC EMPLOYMENT
Title: City Manager
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
East Palo Alto City Council December 6, 2022 Agenda Page 4 of 5
8. PUBLIC HEARINGS
1. Ordinance Adopting 2022 Building Standards Code
Recommendation:
1. Hold public hearing to adopt and amend East Palo Alto Municipal Code Chapters
15.08, 15.10, 15.11, 15.12, 15.15, 15.16, 15.20, 15.25, 15.30, 15.58 to adopt by reference the 2022 California Building Standards Code, including the following 2022 California Codes and specified appendices: Administrative Code; Building Code volumes 1 and 11; Residential Code; Electrical Code; Mechanical Code; Plumbing Code; Energy Code; Historical Building Code; Existing Building Code; Green Building Standards Code; and Fire Code, including ratification of the local amendments set forth in Menlo Park Fire Protection District Ordinance No. 49-2022; and amending section 15.32.010 pertaining to dangerous buildings.
2. Direct staff to return in early 2023 with options for local amendments to the Reach Codes (Green Building Code Chapter 15.11 and Energy Code Chapter 15.25 of the East Palo Alto Municipal Code).
9. POLICY AND ACTION
1. Discussion of Possible Zoning Amendments and Other Measures to Incentivize the Construction of ADUs
Recommendation: Provide feedback on possible measures to incentivize the construction of Accessory Dwelling Units (ADUs), and direct staff to return in early 2023 with recommendations on: 1) an updated ADU Ordinance; 2) fee waivers or reductions and other financial incentives; 3) development review streamlining measures; and 4) other approaches to facilitate the construction and legalization of ADUs.
3. City Council’s Proposed Schedule for 2023
Recommendation: By motion:
1. Accept the staff report on the City Council’s proposed meeting schedule for 2023;
2. Deliberate on the City Council’s proposed schedule for 2023;
3. Adopt the 2023 City Council meeting schedule; and
4. Adopt the 2023-24 Budget Calendar.
10. COUNCIL REPORTS
11. ADJOURNMENT
East Palo Alto City Council December 6, 2022 Agenda Page 5 of 5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt fr om d isclo su re pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at th e Ci ty Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to th e City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to p ost the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pert aining t o an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal bus iness hours .
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, et c. s hould be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or s ervices may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electro nic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at le ast 7 2 hours prior to the meeting.
POSTED: December 2, 2022
ATTEST:
James Colin
City Clerk
Future Meetings:
Meeting Date Time
Study Session
(Council Reorganization)
December 13, 2022 6:00 p.m.
Special Meeting *December 15, 2022 6:30 p.m.
*This Council Meeting will take place on Thursday, December 15th, 2022