Resolution No. XX-2022 1 of 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
APPROVING THE EAST PALO ALTO PURCHASE POLICY & DELEGATION OF
AUTHORITY
WHEREAS, East Palo Alto Municipal Code Section 2.84.030 requires the City Council to approve the Purchase Policy; and
WHEREAS, the City of East Palo Alto has determined it is necessary to update its current purchase policy in order to ensure the policy reflects current best practices and meets the needs of the City; and
WHEREAS, the City Manager recommends the East Palo Alto Purchase Policy & Delegation of Authority as set forth in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY approves the East Palo Alto Purchase Policy & Delegation of Authority as set forth in Exhibit A, attached hereto and incorporated herein by this reference.
PASSED AND ADOPTED this 6th day of December 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, City Clerk Valerie J. Armento, Interim City Attorney Resolution No. XX-2022 2 of 2
Exhibit A
East Palo Alto Purchase Policy & Delegation of Authority Department heads are delegated the responsibility to review and approve Invoices, Purchase Orders and Budget Changes for their respective departments. Managers are delegated, at the discretion of their department head memorialized in writing, up to $10,000 in Invoice authority. Department Heads must approve all invoices for divisions without a manager.
The City Manager retains authority over the City Council and Clerk division Invoices, Purchase Orders and Budget Changes.
The Finance Director is delegated the responsibility to review and approve Invoices, Purchase Orders and Budget Changes for the Non-Departmental division.
The Public Works Director is delegated the responsibility to review and approve Invoices, Purchase Orders and Budget Changes for the Capital Projects division.
All executed contracts are signed by the City Attorney and City Manager. All executed purchase orders are signed by the Finance Director.