East Palo Alto City Council December 13, 2022 Agenda Page 1 of 3
EAST PALO ALTO CITY COUNCIL
SPECIAL MEETING AGENDA
December 13, 2022, 5:30 PM
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council December 13, 2022 Agenda Page 2 of 3
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. APPROVAL OF CONSENT CALENDAR
1. Proclamation congratulating Gloria Flores-Garcia on her retirement as associate executive director of El Concilio of San Mateo County
2. Proclamation congratulating the East Palo Alto United Soccer Community for their youth development work and success in organized soccer in the last two decades
4. POLICY AND ACTION
1. Certification of November 8, 2022 Election Results
Recommendation: Adopt the Resolution Reciting the Facts of the General Municipal Election held on November 8, 2022, declaring the results thereof, and such other matters as are provided by law.
2. Honoring Outgoing Council Member Regina Wallace-Jones Recommendation: Present plaque to Council member Wallace-Jones and receive comments from the public and outgoing Councilor.
3. Administration of Oath of Office to Newly Elected City Council members Recommendation: Administer the Oath of Office to the re-elected and newly elected City
Council members.
4. Selection of Mayor
Recommendation: Appoint the new Mayor for a one-year period.
5. Selection of Vice Mayor
Recommendation: Appoint the new Vice Mayor for a one-year period.
6. Honoring Outgoing Mayor Ruben Abrica
Recommendation: Present commemorative gavel to Mayor Ruben Abrica and receive comments from the public and outgoing Mayor.
5. ADJOURNMENT
East Palo Alto City Council December 13, 2022 Agenda Page 3 of 3 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt fr om d isclo su re pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at th e Ci ty Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to th e City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to p ost the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pert aining t o an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal bus iness hours .
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, et c. s hould be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or s ervices may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 7 2 hours prior to the meeting.
POSTED: December 12, 2022
ATTEST:
James Colin
City Clerk
Future Meetings:
Meeting Date Time
Special Meeting *December 15, 2022 6:30 p.m.
Cancelled Regular
Meeting
January 3, 2023 6:30 p.m.
RegularMeeting January 17, 2023 6:30 p.m.
Strategic Planning Retreat January 21, 2023 9:00 a.m.
*This Council Meeting will take place on Thursday, December 15th, 2022
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: December 13, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: James Colin, City Clerk
SUBJECT: Proclamation congratulating Gloria Flores-Garcia on her retirement as associate executive director of El Concilio of San Mateo County
Recommendation
Present the proclamation.
Attachments
1. Placeholder Proclamation
3.1 Packet Pg. 4
3.1.a
Packet Pg. 5
Attachment: Placeholder Proclamation (2513 : Congratulating Gloria Flores-Garcia)
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: December 13, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: James Colin, City Clerk
SUBJECT: Proclamation congratulating the East Palo Alto United Soccer Community for their youth development work and success in organized soccer in the last two decades
Recommendation
Present the proclamation.
Attachments
1. Placeholder Proclamation
3.2 Packet Pg. 6
3.2.a
Packet Pg. 7
Attachment: Placeholder Proclamation (2514 : Congratulating the East Palo Alto United Soccer
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: December 13, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: James Colin, City Clerk
SUBJECT: Certification of November 8, 2022 Election Results Recommendation
Adopt the Resolution Reciting the Facts of the General Municipal Election held on November 8, 2022, declaring the results thereof, and such other matters as are provided by law.
Background
The San Mateo County Registration and Elections Division completed the Official Canvass of the Vote of the November 8, 2022 Presidential General Election. Mark Church, Chief Elections Officer & Assessor-County Clerk-Recorder, certified and issued certificates that all the votes for the two candidates and the ballot measure had been processed and recorded within the boundaries of the City of East Palo Alto. The number of votes given at each precinct and the number of votes given in the City for Measure L and candidates for City Council are listed in Exhibit A of the Resolution (Attachment 2).
Ruben Abrica and Martha F. Barragan were elected to each fill a four-year term for the City Council. Measure L was passed by the voters as it successfully attained the required 2/3 voter approval.
Fiscal Impact
Funds were allocated to the City Clerk’s Office to cover the costs of the elections for the Fiscal year 2021-22 budget. Actual costs will be billed to the City of East Palo Alto from the San Mateo County Registration and Elections Division in early 2023.
Attachments
1. Resolution Elections 2022
2. Exhibit A to Resolution - Certified Election Results
4.1 Packet Pg. 8
1 of 2
RESOLUTION NO. X - 2022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO,
RECITING THE FACT OF THE STATEWIDE GENERAL ELECTION HELD ON NOVEMBER 8, 2022 DECLARING THE RESULT AND SUCH OTHER
MATTERS AS PROVIDED BY LAW
WHEREAS, a Presidential General Election was held and conducted in the City of East Palo Alto, California on Tuesday, November 8, 2022, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, the Office of Assessor-County Clerk-Recorder & Elections County of San Mateo canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the City Council of East Palo Alto, California does resolve, declare, determine, and order as follows:
SECTION 1:
A. The canvass of the returns of the City of East Palo Alto has been completed and the results are set forth in Exhibit A, attached hereto and incorporated herein by this reference.
B. The election was for the purpose of electing three members of the City Council and consideration of a ballot measure.
C. The office for which each person was voted for in the office of Councilmember is for full term of four years.
D. The whole number of votes cast in the City, the names of the persons voted for, the number of votes given at each precinct for each person, and the measure approved are set forth in Exhibit A.
E. The number of votes given at each precinct and the absentee ballots are set forth in Exhibit A.
F. The total number of ballots cast by East Palo Alto voters was 4,077.
G. The following persons are hereby declared elected for a full term of four years each to the offices set forth below:
CITY COUNCIL: Ruben Abrica
Martha F. Barragan
4.1.a
Packet Pg. 9
Attachment: Resolution Elections 2022 (2500 : Certification of November 8, 2022 Election Results) 2 of 2
H. The following measure is hereby declared approved by 2/3 supermajority vote of the voters of the City of East Palo Alto:
MEASURE L
SECTION 2. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the County of San Mateo Chief Elections Officer and duly authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this 13th day of December 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, City Clerk Valerie Armento., Interim City Attorney
4.1.a
Packet Pg. 10
Attachment: Resolution Elections 2022 (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 11
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 12
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 13
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 14
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 15
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 16
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 17
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 18
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 19
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 20
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 21
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 22
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 23
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 24
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
4.1.b
Packet Pg. 25
Attachment: Exhibit A to Resolution - Certified Election Results (2500 : Certification of November 8, 2022 Election Results)
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: December 13, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: James Colin, City Clerk
SUBJECT: Honoring Outgoing Council Member Regina Wallace-Jones Recommendation
Present plaque to Council member Wallace-Jones and receive comments from the public and outgoing Councilor.
Background
The City will present a plaque honoring outgoing Council member Regina Wallace-Jones.
4.2 Packet Pg. 26
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: December 13, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: James Colin, City Clerk
SUBJECT: Administration of Oath of Office to Newly Elected City Council members Recommendation
Administer the Oath of Office to the re-elected and newly elected City Council members.
Background
Council member Ruben Abrica along with Council member-elect Martha Barragan will take the oath of office.
Attachments
1. Oaths of Office 2022
4.3 Packet Pg. 27
Oath of Office
City of East Palo Alto
Ruben Abrica
DATED: DECEMBER 13, 2022
I, Ruben Abrica, do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
Council Member
Ruben Abrica
City Clerk
James Colin
4.3.a
Packet Pg. 28
Attachment: Oaths of Office 2022 (2502 : Administration of Oath of Office to Newly Elected City Council members) Oath of Office
City of East Palo Alto
Martha Barragan
DATED: DECEMBER 13, 2022
I, Martha Barragan, do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
Council Member
Martha Barragan
City Clerk
James Colin
4.3.a
Packet Pg. 29
Attachment: Oaths of Office 2022 (2502 : Administration of Oath of Office to Newly Elected City Council members)
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: December 13, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: James Colin, City Clerk
SUBJECT: Selection of Mayor
Recommendation
Appoint the new Mayor for a one-year period.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 5: Improve Communication and Enhance Community Engagement Background
On November 20, 2007, City Council approved Resolution No. 2738 establishing a policy for selection of the Mayor and Vice Mayor that states: “The Mayor and Vice Mayor of the City shall hold their respective offices for a term of one year… The Mayor shall be selected, by majority vote, from among all members of the City Council. Following the selection of the Mayor, the Vice Mayor shall be elected, by majority vote, from among any of the remaining four members of the City Council."
Nomination Process
Staff recommends the following nomination process and selection by majority vote, consistent with Resolution No. 2738: The Mayor shall ask the Council for nominations for the position of the new Mayor. Any of the other Councilors may nominate someone other than herself or himself (including the sitting Mayor) for the position. The Mayor shall ask each nominated Councilor if she or he is willing to serve before declaring that person nominated. If there are no nominations, the Mayor may make a nomination. When it appears that no further nominations will be made, the Mayor shall announce that the nominations are closed.
If only one Councilor has been nominated, the Mayor shall call for a vote on the nomination.
4.4 Packet Pg. 30
The nominated Councilor must receive three affirmative votes to be selected as Mayor.
If more than one Councilor has been nominated, the Mayor shall call for a vote of the first person nominated. If that candidate receives three or more votes, the Mayor shall declare that candidate selected as the new Mayor and the voting concludes. If not, the Mayor shall call for a vote for the second candidate in the same manner. The candidate receiving three or more votes shall be declared the Mayor. The process then repeats for the position of Vice Mayor among the remaining four members of the City Council.
4.4 Packet Pg. 31
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: December 13, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: James Colin, City Clerk
SUBJECT: Selection of Vice Mayor
Recommendation
Appoint the new Vice Mayor for a one-year period.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 5: Improve Communication and Enhance Community Engagement Background
On November 20, 2007, City Council approved Resolution No. 2738 establishing a policy for selection of the Mayor and Vice Mayor that states: “The Mayor and Vice Mayor of the City shall hold their respective offices for a term of one year… The Mayor shall be selected, by majority vote, from among all members of the City Council. Following the selection of the Mayor, the Vice Mayor shall be elected, by majority vote, from among any of the remaining four members of the City Council."
Nomination Process
Staff recommends the following nomination process and selection by majority vote, consistent with Resolution No. 2738: The Mayor shall ask the Council for nominations for the position of the new Vice Mayor. Any of the other Councilors may nominate someone other than herself or himself (including the sitting Mayor) for the position. The Mayor shall ask each nominated Councilor if she or he is willing to serve before declaring that person nominated. If there are no nominations, the Mayor may make a nomination. When it appears that no further nominations will be made, the Mayor shall announce that the nominations are closed.
If only one Councilor has been nominated, the Mayor shall call for a vote on the nomination.
4.5 Packet Pg. 32
The nominated Councilor must receive three affirmative votes to be selected as Vice Mayor.
If more than one Councilor has been nominated, the Mayor shall call for a vote of the first person nominated. If that candidate receives three or more votes, the Mayor shall declare that candidate selected as the new Vice Mayor and the voting concludes. If not, the Mayor shall call for a vote for the second candidate in the same manner. The candidate receiving three or more votes shall be declared the Vice Mayor.
4.5 Packet Pg. 33
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: December 13, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: James Colin, City Clerk
SUBJECT: Honoring Outgoing Mayor Ruben Abrica
Recommendation
Present commemorative gavel to Mayor Ruben Abrica and receive comments from the public and outgoing Mayor.
Background
The City will present a commemorative gavel honoring outgoing Mayor Ruben Abrica.
4.6 Packet Pg. 34