East Palo Alto City Council January 17, 2023 Agenda Page 1 of 4
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
January 17, 2023 6:30 PM
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council January 17, 2023 Agenda Page 2 of 4
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Quarterly COVID-19 Emergency Reporting
Recommendation: Receive and file the Quarterly Emergency Report for December 31, 2022.
2. Monthly Cash Treasury Report for November 2022
Recommendation: Accept and file the Cash Treasury Report for the month of November 2022.
3. 2022 Annual Street Resurfacing Project First Contract Amendment Recommendation: Adopt a Resolution authorizing the City Manager to execute a First Amendment to the 2022 Annual Street Resurfacing Project contract with G. Bortolotto & Company, Inc., in a form approved by the City Attorney, to increase the budget by $508,359.19
4. Proclamation of the City of East Palo Alto Commemorating the Contributions of the Reverend Dr. Martin Luther King, Jr., in the Fight for Equality Recommendation: Present the proclamation.
5. Authorize the Mayor to Sign a Letter Urging State Legislators to Amend Assembly Bill ("AB") 2449.
Recommendation: Staff recommends that the City Council authorize the Mayor, on behalf of the City Council, to sign the attached letter urging State legislators to amend Assembly Bill ("AB") 2449.
6. AB 361 Findings to Continue Virtual Public Meetings for the City Council and City Advisory Bodies
Recommendation: Adopt a resolution making the AB 361 findings necessary to continue virtual public meetings for the City Council and City Advisory Bodies for the month of January 2023.
7. City Manager Appointment
Recommendation: Approve the appointment of Melvin E. Gaines to the position of City Manager and authorize the Mayor to execute the employment agreement.
8. Ratify Payments with Enviro Clean Maintenance
9. Proclamation Congratulating the Alpha Kappa Alpha Sorority for 35 years of Service to the City of East Palo Alto and the San Mateo County
10. Proclamation Taking a Stand Against Human Trafficking in the Bay Area
4. CLOSED SESSION
CONFERENCE WITH REALPROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8):
REAL PROPERTY: 1950 Bay Road, East Palo Alto CA; AGENCY East Palo Alto City Council January 17, 2023 Agenda Page 3 of 4 NEGOTIATORS: Patrick Heisinger, Interim City Manager, John D. Lê, City Attorney, Karen Tiedemann (Goldfarb & Lipman LLP);
NEGOTIATING PARTIES: Youth Arts & Music Center, LLC; UNDER NEGOTIATION: price and terms.Cal. Gov’t Code Sec. 54956.8:
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the m atter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
1. Status of Local Emergency
Recommendation: Hear and file this report on the status and City response to the storms beginning December 31, 2022.
2. Addison Avenue Safe Route to School and Green Street Infrastructure Project Update
Recommendation: Accept and file the report.
7. SPECIAL PRESENTATIONS
1. San Mateo County Libraries - EPA Library Annual Report Recommendation: Receive the presentation.
8. PUBLIC HEARINGS - NONE
9. POLICY AND ACTION
1. Annual Financial Reports for Fiscal Year 2021-22
Recommendation: Adopt a resolution accepting and directing staff to file the Annual Financial Reports for Fiscal Year 2021-22, including:
1. Annual Comprehensive Financial Report (ACFR),
2. Single Audit Report,
3. Measure A Fund Report,
4. Measure C Fund Report,
5. Measure HH Fund Report,
6. Measure W Fund Report, and
7. Report on Agreed-Upon Procedures Applied to Appropriations Limit Schedule (Fiscal Year 2021-22).
East Palo Alto City Council January 17, 2023 Agenda Page 4 of 4
2. Resolution of Intent to increase water capital surcharge rates on April,1 2023 and provide notice of a proposition 218 public hearing set for March 21, 2023 Recommendation: Adopt a Resolution of Intent to increase water capital surcharge rates on April,1 2023 and provide notice of a Proposition 218 Public Hearing set for March 21, 2023.
10. COUNCIL REPORTS
11. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt fr om d isclo su re pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at th e Ci ty Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to th e City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to p ost the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pert aining t o an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal bus iness hours .
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, et c. s hould be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or s ervices may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956 . Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at le ast 7 2 hours prior to the meeting.
POSTED: January 13, 2023
ATTEST:
James Colin
City Clerk
Future Meetings:
Meeting Date Time
Strategic Planning
Retreat
January 21, 2023 9:00 a.m.
Study Session January 24, 2023 6:00 p.m.
Regular Meeting February 7, 2023 6:30 p.m.