EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: January 17, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Patrick Heisinger, Interim City Manager
BY: Humza Javed, Public Works Director
Jay Farr, Maintenance Division Manager
SUBJECT: Ratify Payments with Enviro Clean Maintenance
Recommendation
Recommendation
Adopt a resolution approving $5,662.80 payment to Enviro Clean Maintenance for city facility janitorial cleaning services exceeding the contract amount of $83,118.20.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 4: Improve Public Facilities and Infrastructure Background
The janitorial contract agreement with Enviro Clean Maintenance, LLC for city facilities and park restroom cleaning ended on November 30,2022. During the contract term, additional scope was added for additional facility rental cleaning services at Cooley Landing Educational Center as well as other services.
On September 20, 2022, the City Council awarded a janitorial contract to Frank & Grossman Landscape Contractors, Inc. for janitorial services. Starting December 1, 2022, for a term of five (5) years, Frank & Grossman Landscape Contractors, Inc. holds the janitorial contract for city facilities and park restrooms cleaning and maintenance.
Analysis
The annual contract amount with Enviro Clean Maintenance is for a not-to-exceed amount of $83,118.20 annually. Over the course of 2022, there were a number of requests for extra cleaning services related to facility rental and events at Cooley Landing and other miscellaneous services. The City spent $88,781.00 in 2022.
Fiscal Impact
The extra cost of $5,662.80 for additional facility janitorial services will be paid from City’s General Fund.
Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.
Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
Attachments
1. Resolution